National Incident Management System for U of L Executives

National Incident Management System for U of L Executives

presented by:

Dennis K. Sullivan

Emergency Coordinator

University of Louisville

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National Incident ManagementNational Incident ManagementSystemSystem

What is the basis for NIMS?What is the basis for NIMS?

Homeland Security Presidential Directive 5 Homeland Security Presidential Directive 5 provides for the creation of a National provides for the creation of a National Incident Management System.Incident Management System.

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Why was NIMS established:Why was NIMS established:

To allow responders to focus more on the To allow responders to focus more on the response instead of organizing the response instead of organizing the response. Additionally, enhancements to response. Additionally, enhancements to teamwork and assignments to all authorities teamwork and assignments to all authorities will provide for a better coordinated will provide for a better coordinated response.response.

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Who must comply:Who must comply:

Any and all agencies of federal, state, local Any and all agencies of federal, state, local or tribal government, including Universities or tribal government, including Universities and school districts. Failure to comply will and school districts. Failure to comply will preclude the agency from receiving federal preclude the agency from receiving federal or state grant money.or state grant money.

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NIMS will provide:NIMS will provide:

• A consistent nationwide approach to incident A consistent nationwide approach to incident managementmanagement• Interoperability and compatibility among Federal,Interoperability and compatibility among Federal, State, Local and the UniversityState, Local and the University• A core set of concepts, principles, terminology, A core set of concepts, principles, terminology, and technologies and technologies • The incident command systemThe incident command system• Identification and management of resources Identification and management of resources

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NIMS Incident ManagementNIMS Incident Management

Incident Command System (ICS):Incident Command System (ICS):• ManagementManagement Characteristics:Characteristics:

- Reliance on Incident Action Plan- Reliance on Incident Action Plan

- Manageable Span of Control- Manageable Span of Control

- Pre-designated Emergency Operations Center- Pre-designated Emergency Operations Center

- Comprehensive Resource Management- Comprehensive Resource Management

- Integrated Communications- Integrated Communications

- Establishment and Transfer of Command- Establishment and Transfer of Command

- Chain of Command and Unity of Command- Chain of Command and Unity of Command

- Accountability- Accountability

- Deployment - Deployment

- Information and Intelligence Management- Information and Intelligence Management

NIMS requiresNIMS requires that fieldthat field

command and command and management management functions be functions be performed in performed in

accordance with accordance with a standard seta standard set

of ICSof ICSorganizations, organizations,

doctrine,doctrine,and procedures.and procedures.

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Incident Command - Local

In the event of a local emergency the highest ranking fire officer is usually the incident commander.

This is typical outlined in state law In the event the incident does not involve the

fire service, the highest ranking person of the responsible agency is the incident commander

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Incident Command - State

Each states emergency operations plan should outline who shall serve as the incident commander.

In Kentucky, the Adjutant General of the National Guard serves as the Incident Commander.

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Incident Commander - Federal

In the event a act of terrorism is the cause of the event, Presidential Directive 39 provides that the FBI is the principal Federal agency for crisis management (IC).

Homeland Security Presidential Directive 5 provides that Homeland Security is the principal Federal agency for domestic incident management.”

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Businesses and Other Entities

In the event that no other governmental agencies are involved with the response, individual businesses or bodies must designate an IC.

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Essential Resource Management Processes

Must Identify, Type, Certify, Credential, Inventory, Identify Requirements, Order, Acquire, Mobilize, Track, Report, Recover, and Reimburse

Must Establish NIM Resource Typing System & Nat’l Typing Protocol with Data Elements & Definitions

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Communication & Information Management

Common Operating Picture Accessible Across Jurisdictions and Functional Agencies

Common Terminology, Communications and Data Standards, and Systems Interoperability

NIMSIC Framework Guides Info Systems with: Documented Policies (pre-incident, integration,

networks, use of technology) Interoperability Standards (notification, status,

analytical data, geospatial info, wireless, ID & authentication, nat’l database of incident reports

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Ongoing Management & Maintenance

NIMS Integration Center – Responsibilities:– Education & awareness– Compatibility of standards– Publication of guidance and templates– Assessment criteria, compliance requirements &

timelines– Training requirements, standards, guidelines,

protocols & curricula

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NIMS Integration Center – Responsibilities:– Credentialing standards for ER & IM personnel– Credentialing documentation & database system– Establishing standards for performance,

compatibility, and interoperability of IM equipment and systems

– Develop national standards for typing of resources– Establish repository and clearinghouse for reports,

“lessons learned,” best practices, model structures, and model processes for NIMS-related functions

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NIMS Integration Center – Responsibilities:– Facilitate info framework and coordinate

establishment of technical/technology standards for NIMS users

– Establish repository and clearinghouse for reports, “lessons learned,” best practices, model structures, and model processes for NIMS-related functions

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Incident Command - City

MayorExecutive

Louisville Fire Department IC

Emergency Operations Center

U of L EOC

Jefferson County Public Schools

EOC

Ford Motor Company

United Parcel Service

Operations

Logistics

Finanace

Planning

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ICS Organization – U of L

The U of L Command StaffIncident CommanderShirley Williihnghanz

Provost

Deputy IC Larry CookEVP Health

Public InformationJohn Drees

Safety OfficerCheri Hildreth

Alt Safety OfficerTBD

Alt PIOEllen de Graffenreid

Executive Jim Ramsey

President

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ICS Organization

U of L’s Incident Commander’s Support Team also includes other individuals to advise and support the IC.

These along with the command staff become the Unified Command

IC Support Team

Tom Jurich

Nancy Martin

Angela Koshewa

Ron Moore

Michael Cuyjet

Medical IC Support

Dr. Rick Clover

Dr. Paul McKinney

Dr. Phil Bressoud

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ICS Organization

ICS has four functional areas; ICS has four functional areas; Operations, Operations, Planning, Logistics, and Finance/Administration.Planning, Logistics, and Finance/Administration.

Incident CommanderShirley Williihnghanz

Provost

PlanningDennis SullivanAss. Dir DEHS

OperationsLarry Owsley

VPBA

FinanceMike CurtinVP Finance

LogisticsDon Speer

Dir Purchasing

Operations Support Team

John Ralston HR

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ICS Organization


Provost IC Support Team


Tom Jurich

Nancy Martin

Angela Koshewa

Ron Moore

Michael Cuyjet

Medical IC Support

Dr. Rick Clover

Dr. Paul McKinney

Dr. Phil Bressoud



VPBA


LogisticsDon Speer

Dir Purchasing






John Ralston HR


President

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Incident Command Structure


Provost IC Support Team


Tom Jurich

Nancy Martin

Angela Koshewa

Ron Moore

Michael Cuyjet

Medical IC Support

Dr. Rick Clover

Dr. Paul McKinney

Dr. Phil Bressoud



VPBA


LogisticsDon Speer

Dir Purchasing



Business AffairsMitchell Payne

ESF 7

Public SafetyWayne Hall

ESF 1,4,9 and 13

ITTom Sawyer

ESF2

DEHSCheri Hildreth

ESF 10

FacilitiesLarry Detherage

ESF 3 and 12

Heath ServicesLarry Cook

ESF 8

Res Hall AdminShannon State

ESF 6



Alt Res Hall AdminLionel Maten

Alt Health ServicesTBD

Alt Business AffairsTBD

Alt Public SafetyKenny Brown

Alt Food ServicesTBD

ALT ITTBD

Alt DEHSTBD


John Ralston HR

Yellow highlighted staff are in the EOC as the IC Support Team

Magenta highlighted staff are in the EOC as

the Operations Support Team

Green highlighted staff are field responder

U of L ICS

Draft

Legend

Student Assemblies

Dale Ramsay

AlternateMichelle Clemmons

TransportationDoreen Woods

TransportationAlt

FacilitiesJim Slayden

FacilitiesLouie Laubheimer


President

Students GroupsTBD

Food ServicesSonny Altman

AthleticsKevin Miller

Athletics AlternateTBD

Alt Student GroupsTBD

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ICS Organization

OperationsOperations

BelknapBelknap HSCHSC ShelbyShelby

In a large incident, it may be necessaryIn a large incident, it may be necessaryto divide an incident according toto divide an incident according to

natural terrain separations, campus natural terrain separations, campus or other prominent geographical features.or other prominent geographical features.

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ICS Organization

OperationsOperations


VPBA

Operations is responsible for the management of all operations directly related to the primary mission to accomplish the Incident Commander’s objectives.

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Operations Expanded


VPBA

Business AffairsMitchell Payne

ESF 7


ESF 1,4,9 and 13

ITTom Sawyer

ESF2

FacilitiesLarry Detherage

ESF 3 and 12

Heath ServicesLarry Cook

ESF 8


John Ralston HR

Students GroupsTBD

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ICS Organization

PlanningPlanning

Planning develops the Planning develops the Incident Action Plan to Incident Action Plan to

accomplish the objectives, accomplish the objectives, collects and evaluatescollects and evaluates

information, and maintainsinformation, and maintainsstatus of assigned status of assigned

resourcesresources


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ICS Organization

LogisticsLogistics

Logistics provides theLogistics provides theresources and all otherresources and all other

services needed toservices needed tosupport the organizationsupport the organization

LogisticsDon Speer

Dir Purchasing

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ICS Organization

Finance/AdministrationFinance/Administration

Finance/Administration monitors Finance/Administration monitors costs related to the incident,costs related to the incident,

provides accounting,provides accounting,procurement, timeprocurement, time

recording, cost analysis,recording, cost analysis,and fiscal guidanceand fiscal guidance


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Emergency Support Function

Provides for a standard system to identify lead

agencies for specific areas and their

responsibilities.

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Emergency Support Functions

ESF 1: Transportation ESF 2: Communications ESF 3: Public Works and Engineering ESF 5: Information and Planning ESF 6: Mass Care ESF 7: Resource Support ESF 8: Health and Medical Services

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Emergency Support Functions

ESF 9: Urban Search and Rescue ESF 10: Hazardous Materials ESF 11: Food ESF 12: Energy ESF 13: Public Safety and Protection ESF 14: Long Term Recovery ESF 15: External Affairs

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ESF for Cities and States

City and states should identify lead agencies

for the functional areas outlined.

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Emergency Service Functions/Tactical Operations – U of L

Under the functional areas, tactical units carry out the actions required to meet the IAP

These ESF or tactical groups are also organized under ICS.

Using Public Safety as an example…

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Public Safety

DPS covers 4 emergency service functions Three function are retained BY DPS during

emergencies:– ESF 4 - Fire (liaison with Louisville Metro)– ESF 9 - Rescue (liaison with Louisville Metro)– ESF 14 - Law Enforcement

ESF 1 – Transportation is transferred to Business Affairs during emergencies

Organization is maintained using ICS

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Public Safety


ESF 1,4,9 and 13

Alt Public SafetyKenny Brown

DPSBob Bringhurst

Operations

DPSTed Rose

Shift Commander

DPSJohn Schafer

Shift Commander

DPSRichard Brown

Shift Commander

DPSGary Morton

Shift Commander

DPS George West

Communications

FireDwain Archer

ESF 4

RescueDwain Archer

ESF 9

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The Executive:The Executive:

What YOU need to knowWhat YOU need to know

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Issues of ConcernIssues of Concern

You (the President, Provost or other You (the President, Provost or other executive) need to know:executive) need to know:

• What are the implications of an incident to you, ANDWhat are the implications of an incident to you, AND to your organization?to your organization?• What do existing plans and authorities mandate?What do existing plans and authorities mandate?• How do you maintain control when an incident How do you maintain control when an incident occurs? occurs? • Where do you fit in the incident managementWhere do you fit in the incident management process? process? • What are the goals and priorities.What are the goals and priorities.

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Major Responsibilities Major Responsibilities Of the ExecutiveOf the Executive

• Clearly state the agencies’ or jurisdictions’ policy Clearly state the agencies’ or jurisdictions’ policy through the IAP development processthrough the IAP development process

• Evaluate the effectiveness of the response and Evaluate the effectiveness of the response and correct deficiencies correct deficiencies

• Support a multi-agency approach to the responseSupport a multi-agency approach to the response

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University Policy ConsiderationsUniversity Policy Considerations

• Student WelfareStudent Welfare• Safety considerationsSafety considerations

• Cost considerationsCost considerations• Environmental concernsEnvironmental concerns• Legal restraints and/or freedomsLegal restraints and/or freedoms• Limitations on authorityLimitations on authority• Political and social concernsPolitical and social concerns

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Executive ResponsibilitiesExecutive Responsibilities(summary)(summary)

The Executive has four major responsibilities:The Executive has four major responsibilities:

• Articulate PolicyArticulate Policy

• Assess the ResponseAssess the Response

• Plan for Multi-Agency ResponsePlan for Multi-Agency Response

• Provide input to the IC establishing priorities, goals Provide input to the IC establishing priorities, goals and directionand direction

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Incident CommanderIncident Commander

• Understand agency policy and directionUnderstand agency policy and direction• Be proactiveBe proactive• Provide clear objectivesProvide clear objectives• Match objectives and strategyMatch objectives and strategy• Staff the organization to meet workloadStaff the organization to meet workload• Monitor span of controlMonitor span of control• Identify problem areas and work to overcome themIdentify problem areas and work to overcome them• Meet the responsibilities of NIMS, EOPs and written Meet the responsibilities of NIMS, EOPs and written SOPsSOPs

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ICS Functions Finance, Logistics, Operations, Planning

Once provided the objectives by the IC, accept responsibilities in their particular area.

Determine the tasks that are needed to achieve the objectives

Assign resources under their control to complete the tasks identified

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Tactical Groups/Emergency Support Functions

Once assigned tasks to complete, tactical groups utilize resources to accomplish task

If additional or different resources are needed to accomplish tasks, they contact the person in charge of their functional area for assistance

They report status of their operations on a regular basis

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Steps to Accomplish Steps to Accomplish Incident ObjectivesIncident Objectives

University policy, direction and University policy, direction and support, goals and prioritiessupport, goals and priorities

Strategy to achieve Strategy to achieve objectivesobjectives

Tactical directionTactical direction

Complete tasksComplete tasks

ExecutiveExecutive

Incident CommanderIncident Commander

Operations Operations

Tactical UnitsTactical Units

ActivityActivity ResponsibilityResponsibility

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Example – Research Building Fire

Building statistics– Four story laboratory and

office building– Built at a cost of $41m– 131,000 square feet – Laboratory uses

Biomedical researchSix main areas of

research96 LaboratoriesAnimal facility

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Baxter II Fire

~6:30 am an Physical Plant crew performs a routine test of the emergency backup generator

~7:00 am the crew notices smoke emanating from the basement of the building

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Baxter II Fire

Building Occupants evacuate the building as part of their emergency action plan

Louisville Fire Department and University Police respond to the alarm.

The fire was caused by a fault in the transformer for the emergency generator and damages circuits for both the main power AND the emergency power.

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Emergency Operations Center

The Emergency Operations Center (EOC) is activated.

The EOC is activated by the University Emergency Coordinator or the Public Safety Director after communications with the VPBA, Provost or President

There is an EOC Plan that outlines operations and other information

The EOC may be activated for any short term large event, long term event and/or for any impending or potential event. (Y2k)

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Incident Command

While the Louisville Fire Department is on the scene, their highest ranking officer is the Incident Commander

DPS integrates into the Fire ICS and becomes part of the Unified Command

Once the EOC is activated the University IC becomes part of the Unified Command with the DPS person on the scene becoming the liaison

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EOC Operations

The Initial briefing for the command staff is presented by DPS since they were on the scene

Every hour The EOC staff is briefed by Planning staff after consultation with DPS, DEHS and PP

Fire is extinguished ~9:30 am Main power and emergency power is out and will not

be restored for at least 24 hours

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Incident Command Transfer

The Fire Department turns the building back over to the University at 11:00

The LFD IC turns command of the incident over to the University

The Provost or other designated incident commander becomes responsible for the incident

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Executive Level

Policy

After life safety (everyone has evacuated the building), the protection of research animals and research materials is of the highest importance to the University.

Building recovery and business continuity is at the next level of importance.

The problem that caused the fire should be mitigated to prevent future occurrences.

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Incident Commander

Priorities1. Well being of research animals outside

temperature is expected to reach 100 F2. Research samples in freezers…some at -80 must

be protected3. Research samples in incubators should be

salvaged4. Laboratory security must be maintained, including

radioactive materials5. Return to normal operations

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Incident Action Plan

Developed by the Planning Officer, evaluated

by the IC Support group and adopted by the IC

1. Restore power

2. Retrieve research animals

3. Preserve samples in research freezers and incubators

4. Maintain building security

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Operations

Assigns Physical Plant to respond and coordinate with LG&E to restore power

Assigns Physical Plant and Research Resources Facility staff to relocate animals to the Research Resource Facility

Assigns DEHS and Research Administration to place dry ice in freezers and work to salvage materials in incubators

Assigns DPS to maintain building security

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Tactical/Emergency Support Functions

Physical Plant (ESF 12 – Power) re-routs power circuits, clean electrical room and restore remaining transformers to working condition as soon as possible

Physical Plant (ESF 3 – Facilities) organizes teams of people from labs and Physical Plant to enter the building to pack freezers with ice

DEHS (ESF 10 - Hazardous Materials) is assigned assist PP - teams of DEHS staff and research staff to fill freezers with dry ice

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Tactical/ESF Groups Continued

DEHS (ESF 10 – Hazardous Materials) and Researcher evaluate incubators to determine if materials are salvageable and determine they are not

Physical Plant (ESF 3 – Facilities) staff RRF staff transfer research animals from Baxter to the RRF.

DPS (ESF 13 - Police) assigns police and security officers to each entrance to control people going into the building

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ICS Functions

Public Information– Develop and release information to press– Update information on a regular basis

Planning– Develop Incident Action Plans to meet priorities– Coordinate with City’s Emergency Management staff as required

Safety– Ensure the safety of teams entering the building

Logistics– Procure 5,000 lbs of dry ice– Obtain food for crews working on building repairs

Finance– Track cost of the response– Determine the total financial impact of the incident

National Incident Management System for U of L Executives

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