N009: Children with Disabilities (IDEA) Exiting Special ...€¦ · Web viewU.S. DEPARTMENT OF...

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N009 – Children with Disabilities (IDEA) Exiting Special Education

File SpecificationsVersion 7.1SY 2010-11

July 2011

U.S. DEPARTMENT OF EDUCATION N009 - Children with Disabilities (IDEA) Exiting Special Education File Specifications v7.1

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

July 2011

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N009 – Children with Disabilities (IDEA) Exiting Special Education File Specifications, Washington, D.C., 2011.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

July 2011 ii SY 2010-11

http://www.ed.gov/edfacts


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N009 – Children with Disabilities (IDEA) Exiting Special Education File Specifications

Revision: Version 7.1Issue Date: July 2011Security Level: Unclassified – For Official Use OnlyFilename: n009-7-1.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 Version 1.0 or subsequent updates (i.e., 1.1, 1.2, etc.) of this file specification is used to build files for SYs 2003-04 and 2004-05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005-06.




6.0 Version 6.0 or subsequent updates (i.e., 6.1, 6.2, etc) of this file specification is used to build files for SY 2009-10.

7.0 May 2011 Updated specifications for SY 2010-11. 1.2 – Clarified guidance on education units included and

not included in table 1.2-1 2.0, 4.2, 4.3, 5.2, and 5.3 – Change Racial Ethnic category,

permitted values, and guidance to the new 7 values7.1 July 2011 4.2 and 5.2 – Revised definition of table to align more

closely with the instructions in the Section 618 tables. This information was already covered in section 2.0 “Guidance for Submitting Files.”

4.2 and 5.2 – Revised the definition of “disability category (IDEA)” to align more closely with the instructions in the Section 618 tables

July 2011 iii SY 2010-11


RELEASE AUTHORIZATION Name Signature / DateAuthorQARelease Authority

July 2011 iv SY 2010-11


PREFACEThis document provides technical instructions for building files that are submitted through the Education Data Exchange Network (EDEN) Submission System (ESS). The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

This document is to be used in coordination with other documentation including the EDEN Submission System User Guide and the Business Rules Guide.

Data submitted through the ESS is authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 9/30/2013). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

July 2011 v SY 2010-11


CONTENTS

DOCUMENT CONTROL....................................................................iiiPREFACE...................................................................................... iv1.0 PURPOSE.................................................................................1

1.1 Changes from the SY 2009-10 File Specifications........................................11.2 Requirements for Submitting this Data Group...............................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................42.1 Definitions......................................................................................................5

3.0 FILE NAMING CONVENTION.......................................................73.1 Population Status..........................................................................................7

4.0 SEA CHILDREN WITH DISABILITIES (IDEA) EXITING SPECIAL EDUCATION FILE......................................................................84.1 Header Record Definition..............................................................................84.2 Data Record Definition..................................................................................94.3 SEA Children with Disabilities (IDEA) Exiting Special Education File

Examples..................................................................................................124.3.1 Partial Record Sample for Fixed Format SEA Children with Disabilities

(IDEA) Exiting Special Education File.........................................................124.3.2 Partial Record Sample for Comma–Delimited File Format SEA Children with

Disabilities (IDEA) Exiting Special Education File.......................................134.3.3 Partial Record Sample for Tab–Delimited File Format SEA Children with

Disabilities (IDEA) Exiting Special Education File.......................................145.0 LEA CHILDREN WITH DISABILITIES (IDEA) EXITING SPECIAL

EDUCATION FILE....................................................................155.1 Header Record Definition............................................................................155.2 Data Record Definition................................................................................165.3 LEA Children with Disabilities (IDEA) Exiting Special Education File

Examples..................................................................................................195.3.1 Partial Record Sample for Fixed Format LEA Children with Disabilities

(IDEA) Exiting Special Education File.........................................................195.3.2 Partial Record Sample for Comma–Delimited File Format LEA Children with

Disabilities (IDEA) Exiting Special Education File.......................................205.3.3 Partial Record Sample for Tab–Delimited File Format LEA Children with

Disabilities (IDEA) Exiting Special Education File.......................................216.0 APPENDIX: IDEA (EXITING) EDFACTS CROSSWALK...................22

July 2011 vi SY 2010-11


1.0 PURPOSEThis document contains instructions for building fixed and delimited files to submit EDFacts Data Group: Children with Disabilities (IDEA) Exiting Special Education Tables, DG85. The definition for this data group is in the row “Table Name” in Table 4.2-1.

The data collected using this file specification are required by the Individuals with Disabilities Education Act (IDEA), Section 618. The data will be used as responses in Table 4, “Report of Children with Disabilities Exiting Special Education.” The data are also used for monitoring the programs and activities under IDEA. The appendix contains a crosswalk between this file and the applicable sections of Table 4.

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1 Changes from the SY 2009-10 File Specifications

Other than the guidance and racial ethnic changes listed in the document history on page ii, there have been no changes to this file specification.

1.2 Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

REVISED! Table 1.2-1 Children with Disabilities (IDEA) Exiting Special Education, Core Reporting Requirements

SEA LEA SchoolReporting Period July 1 through June 30Education units reported

Include SEA Operational LEAs that are responsible for the students’ IEPs.

File not submitted at the school level

Education units not reported

Closed, inactive, or future LEAs or LEAs not responsible for the student’s IEP.

Type of count Once Once at any LEA where the student exited special education

Zero counts Required, except as explained below

Not required

July 2011 1 SY 2010-11


SEA LEA SchoolZero exceptions1 Basis of Exit - If a student with

a disability (IDEA) cannot exit special education for a specific reason (i.e., received certificate), the counts should be left out of the file. Disability category (IDEA) – If a state does not us a disability category (e.g., multiple disabilities), the county by that permitted value should be left out of the file.Basis of Exit by Age – In category set A, leave out combinations of basis of exit and age that do not exist in the state (e.g., if students age 15 cannot exit from special education by reaching maximum age in the state).

The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a detail count, specify an “N” (No). If the record is for a subtotal or education unit total, specify a “Y” (Yes).

Table 1.2–2: Children with Disabilities (IDEA) Exiting Special Education Table, Required Categories, and Applicable Totals

Category Set Table NameBasis

of Exit

Disability

Category (IDEA)

Age (Exiting

)Racial / Ethnic

Sex (Membership

)

LEP Status (Both)

Total Indicato

rComments

Category Set A IDEAEXITSPED X X X N Student Count by Basis of Exit, Disability Category (IDEA) and Age (Exiting)

Category Set B IDEAEXITSPED X X N Student Count by Basis of Exit and Racial /Ethnic

Category Set C IDEAEXITSPED X X N Student Count by Basis of Exit and Sex (Membership)

1 Responses to the EMAPS State Supplementary Survey – IDEA and the permitted values reported must align.

July 2011 2 SY 2010-11


Category Set Table NameBasis

of Exit

Disability

Category (IDEA)

Age (Exiting

)Racial / Ethnic

Sex (Membership

)

LEP Status (Both)

Total Indicato

rComments

Category Set D IDEAEXITSPED X X N Student Count by Basis of Exit and LEP Status (Both)

Subtotal 1 IDEAEXITSPED X Y Subtotal by Basis of Exit

Subtotal 2 IDEAEXITSPED X Y Subtotal by Age (Exiting)

Subtotal 3 IDEAEXITSPED X Y Subtotal by Racial Ethnic

Subtotal 4 IDEAEXITSPED X Y Subtotal by Sex (Membership)

Subtotal 5 IDEAEXITSPED X Y Subtotal by LEP Status (Both)

Subtotal 6 IDEAEXITSPED X Y Subtotal by Disability Category (IDEA)

Total of the Education Unit

IDEAEXITSPED Y Total of the Education Unit

July 2011 3 SY 2010-11


2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file specification is used to collect the unduplicated number of students with disabilities (IDEA), ages 14 through 21, who were in special education at the start of the reporting period and who were not in special education at the end of the reporting period.

When is this file due?This file is due the first Wednesday in November 2011. Remember that these data are to be final.

Which students should be reported in this file?Report children with disabilities (IDEA) who were in special education at the start of the reporting period and who exited special education during the reporting period. The definition of children with disabilities (IDEA) is in section 4.2 of the EDFacts Workbook.

Which students should not be reported?Do not include students with disabilities (IDEA) who were parentally-place in private schools.

Are all students reported in all category sets and subtotals?Yes.

What are the permitted values for the basis of exit?The permitted values are:

GHS = Graduated with regular high school diploma RC = Received a certificate RMA = Reached maximum age D = Died MKC = Moved, known to be continuing DROPOUT = Dropped out TRAN = Transferred to regular education

Each of these permitted values is defined in section 1.2.

How are students who receive GEDs reported?In states where students may receive a GED without dropping out of school, these students may be reported as having received a certificate. These are students who were jointly enrolled in secondary education and a GED program. In all other cases, GED recipients should be reported as dropped out.

How are student counts reported by disability category (IDEA)?Report students by one of the disability categories under IDEA that are listed in section 4.5 of the EDFacts Workbook. The disability category “developmental delay” cannot be used.

July 2011 4 SY 2010-11


How is a student’s age reported in this file?Report students by their age, in years, on the date of the most recent child count prior to the students exiting special education, not the age at the time of exit.

REVISED! How are student counts reported by racial ethnic?SEAs must submit racial and ethnic data using 7 permitted values, which are:

AM7 – American Indian or Alaska NativeAS7 – AsianBL7 – Black or African AmericanHI7 – Hispanic/LatinoPI7 – Native Hawaiian or Other Pacific IslanderWH7 – WhiteMU7 – Two or more races

How are student counts reported by LEP status?Students who meet the definition of limited English proficient (LEP) students in section 4.3 of the EDFacts Workbook as of the date of exit should be reported as LEP. Students who do not meet that definition as of the date of exit should be reported as non-LEP.

How does the EDFacts data crosswalk to Table 4?The appendix contains a crosswalk. No other files collect information used in Table 4.

2.1 Definitions

The following are definitions that support this file:

Transferred to regular educationThese students were served in special education at the start of the reporting period, but at some point during that 12-month period, returned to general (regular) education. These students no longer have an IEP and are receiving all of their educational services from a general (regular) education program. If the parent of a student with a disability revokes consent for special education and related services, the student would be reported in this category. (See 34 CFR §300.300(b)(4))

Graduated with regular high school diploma These students exited an educational program through receipt of a high school diploma identical to that for which students without disabilities are eligible. These students met the same standards for graduation as those for students without disabilities. As defined in 34 CFR 300.102(a)(3)(iv), “the term regular high school diploma does not include an alternative degree that is not fully aligned with the state’s academic standards, such as a certificate or GED.”

Received a certificate These students exited an educational program and received a certificate of completion, modified diploma, or some similar document. This includes students who received a

July 2011 5 SY 2010-11


high school diploma, but did not meet the same standards for graduation as those for students without disabilities. This also includes students receiving any alternative degree that is not fully aligned with the state’s academic standards, such as a certificate or a GED, so long as the student remained continuously enrolled in the secondary education program.

GED – Received a certificate includes GED recipients when the state allows the students to receive a GED without dropping out of school (the students are jointly enrolled in secondary education and a GED program).

Reached maximum age These students exited special education because of reaching the maximum age for receipt of special education services. This includes students who reached the maximum age and did not receive a diploma.

Moved, known to be continuing These students moved out of the catchment area or otherwise transferred to another district and are KNOWN to be continuing in an educational program. There does not need to be evidence that the students are continuing in special education only that the students are continuing in an educational program. This includes students who are in residential drug/alcohol rehabilitation centers, correctional facilities, or charter schools if those facilities operated as separate districts, excluding normal matriculation.

Dropped out These students were enrolled at the start of the reporting period but were not enrolled at the end of the reporting period and did not exit special education through any of the other means. This includes dropouts, runaways, GED recipients (in cases where students are required to drop out of the secondary educational program in order to pursue the GED certificate), expulsions, status unknown, students who moved but are not known to be continuing in another educational program, and other exiters from special education.

GED - In states where students may receive a GED without dropping out of school, these students may be reported as having received a certificate. These are students who were jointly enrolled in secondary education and a GED program. In all other cases, GED recipients should be reported as dropped out.

July 2011 6 SY 2010-11


3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Children with Disabilities (IDEA) Exiting Special Education file submissions:

sslevCDIDEAESEvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting

SEA.lev = Three–character abbreviation for the level submitted. Use:

SEA for a State Education Agency Children with Disabilities (IDEA) Exiting Special Education submissionLEA for a Local Education Agency Children with Disabilities (IDEA) Exiting Special Education submission

Filename = CDIDEAESE (no more than nine characters).vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 Population Status

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated A - This field is populated in accordance with table 1.2-2 O - Optional, data in this field are optional

July 2011 7 SY 2010-11


4.0 SEA CHILDREN WITH DISABILITIES (IDEA) EXITING SPECIAL EDUCATION FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the SEA Children with Disabilities (IDEA) Exiting Special Education File. The file type is specified in the header record.

4.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.

Section 4.3 contains examples of the header record.

Table 4.1–1: Children with Disabilities (IDEA) Exiting Special Education, SEA Header RecordData Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. SEA CHILDREN WITH DISAB (IDEA) EXITING SPEC ED

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA,(e.g., a date, person’s name, and version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data are being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 22010-2011 or 2010 2011).

Filler 127 393 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

520 1 M

July 2011 8 SY 2010-11


4.2 Data Record Definition

Data records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data records provide counts for the specified categories as well as subtotals and education unit totals.

Section 4.3 contains examples of data records.

Table 4.2–1: Children with Disabilities (IDEA) Exiting Special Education, SEA Data RecordData Element

NameStart


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standard (FIPS) Code for the State, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 = State Education Agency



Revised!Table Name

49 20 String M The unduplicated number of children (students) with disabilities (IDEA) who are ages 14 through 21 and were in special education at the start of the reporting period and were not in special education at the end of the reporting period.

IDEAEXITSPED


REVISED! Racial /Ethnic

84 15 String A The general racial category that most clearly reflects individuals' recognition of their community or with which individuals most identify.

AM7 – American Indian or Alaska Native AS7 – Asian BL7 – Black or African American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more racesMISSING

Sex (Membership)

99 15 String A The concept describing the biological traits that distinguish the males and females of a species.

F = FemaleM = MaleMISSING

Filler 114 15 String M Leave filler field blank. Filler 129 15 String M Leave filler field blank. Filler 144 15 String M Leave filler field blank. Filler 159 15 String M Leave filler field blank.

July 2011 9 SY 2010-11


Data Element Name

Start Position Length Type Pop Definition / Comments Permitted Values

Filler 174 15 String M Leave filler field blank. Filler 189 15 String M Leave filler field blank. Revised!Disability Category (IDEA)

204 15 String A The primary disability identified in a student’s IEP. The disability code set is based on the Individuals with Disabilities Education Act (IDEA).

AUT = Autism DB = Deaf–blindness EMN = Emotional disturbance HI = Hearing impairment MR = Mental retardation MD = Multiple disabilities OI = Orthopedic impairment SLD = Specific learning disability SLI = Speech or language impairment TBI = Traumatic brain injury VI = Visual impairmentOHI = Other health impairment MISSING

Age (Exiting) 219 15 String A The age of students on the date of the most recent IDEA child count prior to exiting special education.

14 = 14 years old15 = 15 years old16 = 16 years old17 = 17years old18 = 18 years old19 = 19 years old20 = 20 years old21 = 21 years old)MISSING

LEP Status (Both)

234 15 String A An indication of whether students met the definition of limited English proficient students.

LEP = Limited English proficient (LEP) StudentNLEP = Non–Limited English proficient (Non–LEP) StudentMISSING

Filler 249 15 String M Leave filler field blank. Filler 264 15 String M Leave filler field blank. Filler 279 15 String M Leave filler field blank.

July 2011 10 SY 2010-11


Data Element Name


Basis of Exit 294 15 String A The reason children who were in special education at the start of the reporting period, but were not in special education at the end of the reporting period.

GHS = Graduated with regular high school diploma RC = Received a certificate

RMA = Reached maximum ageD = Died MKC = Moved, known to be continuing DROPOUT = Dropped out TRAN = Transfer to regular education MISSING

Total Indicator 309 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or education unit total level).

N = Specifies detail levelY = Specifies a subtotal or education unit total level.

Explanation 310 200 String O Text field for state use.

Student Count 510 10 Number M If the count provided is either a subtotal or education unit total, it must be equal to the sum of its parts.


520 1 M

July 2011 11 SY 2010-11


4.3 SEA Children with Disabilities (IDEA) Exiting Special Education File Examples

4.3.1Partial Record Sample for Fixed Format SEA Children with Disabilities (IDEA) Exiting Special Education File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙EXITING∙SPEC∙ED∙∙∙∙24∙∙∙∙∙∙∙∙EUSEACDIDEAESEVER0007.TXTSEA∙CWD∙Exiting∙Spec1∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AS7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙WH7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙10∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙11∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙14∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙15∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙16∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙17∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙18∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙20∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙21∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙22∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙23∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙24∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

July 2011 12 SY 2010-11


4.3.2Partial Record Sample for Comma–Delimited File Format SEA Children with Disabilities (IDEA) Exiting Special Education File

The following text shows the header row and data rows.

SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙EXITING∙SPEC∙ED,28,EUSEACDIDEAESEVER0007.CSV,SEA∙CWD∙Exit∙SpED,2010-2011,¶1,80,01,,,IDEAEXITSPED,,,,,,,,,,AUT,14,,,,,RC,N,,100¶2,80,01,,,IDEAEXITSPED,,,,,,,,,,DB,15,,,,,GHS,N,,100¶3,80,01,,,IDEAEXITSPED,,,,,,,,,,HI,18,,,,,D,N,,10¶4,80,01,,,IDEAEXITSPED,,,,,,,,,,OI,21,,,,,TRAN,N,,100¶5,80,01,,,IDEAEXITSPED,,,,,,,,,,SLD,21,,,,,RC,N,,100¶6,80,01,,,IDEAEXITSPED,,AM7,,,,,,,,,,,,,,MKC,N,,100¶7,80,01,,,IDEAEXITSPED,,AS7,,,,,,,,,,,,,,DROPOUT,N,,100¶8,80,01,,,IDEAEXITSPED,,WH7,,,,,,,,,,,,,,GHS,N,,100¶9,80,01,,,IDEAEXITSPED,,,M,,,,,,,,,,,,,RC,N,,100¶10,80,01,,,IDEAEXITSPED,,,F,,,,,,,,,,,,,RMA,N,,100¶11,80,01,,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,D,N,,10¶12,80,01,,,IDEAEXITSPED,,,,,,,,,,,,NLEP,,,,MKC,N,,100¶13,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,RC,Y,,200¶14,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,GHS,Y,,200¶15,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,MKC,Y,,200¶16,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,DROPOUT,Y,,200¶17,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,RMA,Y,,200¶18,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,D,Y,,10¶19,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,TRAN,Y,,100¶20,80,01,,,IDEAEXITSPED,,,,,,,,,,AUT,,,,,,,Y,,100¶21,80,01,,,IDEAEXITSPED,,,,,,,,,,,14,,,,,,Y,,100¶22,80,01,,,IDEAEXITSPED,,,,,,,,,,,15,,,,,,Y,,100¶23,80,01,,,IDEAEXITSPED,,,,,,,,,,,18,,,,,,Y,,10¶24,80,01,,,IDEAEXITSPED,,,,,,,,,,,21,,,,,,Y,,200¶25,80,01,,,IDEAEXITSPED,,AM7,,,,,,,,,,,,,,,Y,,200¶26,80,01,,,IDEAEXITSPED,,,M,,,,,,,,,,,,,,Y,,200¶27,80,01,,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,,Y,,200¶28,80,01,,,IDEAEXITSPED,,,,,,,,,,,,,,,,,Y,,2300¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2011 13 SY 2010-11


4.3.3Partial Record Sample for Tab–Delimited File Format SEA Children with Disabilities (IDEA) Exiting Special Education File

The following text below shows the header row and data rows.*

SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙EXITING∙SPEC∙ED>28>EUSEACDIDEAESEVER0007.TAB>SEA∙CWD∙Exit∙SpED>2010-2011>¶1>80>01>>>IDEAEXITSPED>>>>>>>>>>AUT>14>>>>>RC>N>>100¶2>80>01>>>IDEAEXITSPED>>>>>>>>>>DB>15>>>>>GHS>N>>100¶3>80>01>>>IDEAEXITSPED>>>>>>>>>>HI>18>>>>>D>N>>10¶4>80>01>>>IDEAEXITSPED>>>>>>>>>>OI>21>>>>>TRAN>N>>100¶5>80>01>>>IDEAEXITSPED>>>>>>>>>>SLD>21>>>>>RC>N>>100¶6>80>01>>>IDEAEXITSPED>>AM7>>>>>>>>>>>>>>MKC>N>>100¶7>80>01>>>IDEAEXITSPED>>AS7>>>>>>>>>>>>>>DROPOUT>N>>100¶8>80>01>>>IDEAEXITSPED>>WH7>>>>>>>>>>>>>>GHS>N>>100¶9>80>01>>>IDEAEXITSPED>>>M>>>>>>>>>>>>>RC>N>>100¶10>80>01>>>IDEAEXITSPED>>>F>>>>>>>>>>>>>RMA>N>>100¶11>80>01>>>IDEAEXITSPED>>>>>>>>>>>>LEP>>>>D>N>>10¶12>80>01>>>IDEAEXITSPED>>>>>>>>>>>>NLEP>>>>MKC>N>>100¶13>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>RC>Y>>200¶14>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>GHS>Y>>200¶15>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>MKC>Y>>200¶16>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>DROPOUT>Y>>200¶17>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>RMA>Y>>200¶18>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>D>Y>>10¶19>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>TRAN>Y>>100¶20>80>01>>>IDEAEXITSPED>>>>>>>>>>AUT>>>>>>>Y>>100¶21>80>01>>>IDEAEXITSPED>>>>>>>>>>>14>>>>>>Y>>100¶22>80>01>>>IDEAEXITSPED>>>>>>>>>>>15>>>>>>Y>>100¶23>80>01>>>IDEAEXITSPED>>>>>>>>>>>18>>>>>>Y>>10¶24>80>01>>>IDEAEXITSPED>>>>>>>>>>>21>>>>>>Y>>200¶25>80>01>>>IDEAEXITSPED>>WH7>>>>>>>>>>>>>>>Y>>100¶26>80>01>>>IDEAEXITSPED>>>M>>>>>>>>>>>>>>Y>>100¶27>80>01>>>IDEAEXITSPED>>>>>>>>>>>>LEP>>>>>Y>>10¶28>80>01>>>IDEAEXITSPED>>>>>>>>>>>>>>>>>Y>>2300¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2011 14 SY 2010-11


5.0 LEA CHILDREN WITH DISABILITIES (IDEA) EXITING SPECIAL EDUCATION FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Children with Disabilities (IDEA) Exiting Special Education File. The file type is specified in the header record.

5.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: Children with Disabilities (IDEA) Exiting Special Education, LEA Header RecordData Element

NameStart


File Type 1 50 String M Identifies the type of file being submitted. LEA CHILDREN WITH DISAB (IDEA) EXITING SPEC ED

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data are being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2010-2011 or 2010 2011).



520 1 M

July 2011 15 SY 2010-11


5.2 Data Record Definition

Data records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data records provide counts for the specified categories as well as subtotals and education unit totals.

See Section 5.3 for examples of the data record.

Table 5.2–1: Children with Disabilities (IDEA) Exiting Special Education, LEA Data RecordData Element

NameStart


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standard (FIPS) Code for the State, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 = State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.


Revised!Table Name

49 20 String M The unduplicated number of children (students) with disabilities (IDEA) who are ages 14 through 21 and were in special education at the start of the reporting period and were not in special education at the end of the reporting period.

IDEAEXITSPED


REVISED! Racial /Ethnic

84 15 String A The general racial category that most clearly reflects individuals' recognition of their community or with which individuals most identify.

AM7 – American Indian or Alaska Native AS7 – Asian BL7 – Black or African American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more racesMISSING

Sex (Membership)

99 15 String A The concept describing the biological traits that distinguish the males and females of a species.

F = FemaleM = MaleMISSING

July 2011 16 SY 2010-11


Data Element Name


Filler 114 15 String M Leave filler field blank. Filler 129 15 String M Leave filler field blank.


Filler 174 15 String M Leave filler field blank. Filler 189 15 String M Leave filler field blank. Revised!Disability Category (IDEA)

204 15 String A The primary disability identified in a student’s IEP. The disability code set is based on the Individuals with Disabilities Education Act (IDEA).

AUT = Autism DB = Deaf–blindness EMN = Emotional disturbance

HI = Hearing impairment MR = Mental retardation MD = Multiple disabilities OI = Orthopedic impairment SLD = Specific learning disability SLI = Speech or language impairment TBI = Traumatic brain injury VI = Visual impairmentOHI = Other health impairment MISSING

Age (Exiting) 219 15 String A The age of students on the date of the most recent IDEA child count prior to exiting special education.

14 = 14 years old15 = 15 years old16 = 16 years old17 = 17years old18 = 18 years old19 = 19 years old20 = 20 years old21 = 21 years oldMISSING

LEP Status (Both)

234 15 String A An indication of whether students met the definition of limited English proficient students.

LEP = Limited English proficient (LEP) StudentNLEP = Non–Limited English proficient (Non–LEP) Student MISSING



July 2011 17 SY 2010-11


Data Element Name


Basis of Exit 294 15 String A The reason children who were in special education at the start of the reporting period, but were not in special education at the end of the reporting period.

GHS = Graduated with regular high school diploma RC = Received a certificate RMA = Reached maximum ageD = Died MKC = Moved, known to be continuing DROPOUT = Dropped out TRAN = Transfer to regular educationMISSING

Total Indicator 309 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or education unit total level).

N = Specifies detail levelY = Specifies a subtotal or education unit total level.

Explanation 310 200 String O Text field for state use.

Student Count 510 10 Number M If the count provided is either a subtotal or education unit total, it must be equal to the sum of its parts.


520 1 M

July 2011 18 SY 2010-11


5.3 LEA Children with Disabilities (IDEA) Exiting Special Education File Examples

5.3.1Partial Record Sample for Fixed Format LEA Children with Disabilities (IDEA) Exiting Special Education File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙EXITING∙SPEC∙ED∙∙∙∙24∙∙∙∙∙∙∙∙EULEACDIDEAESEVER0007.TXTLEA∙CWD∙Exiting∙Spec1∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AM7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙AS7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙WH7∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙M∙∙∙∙∙∙10∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙F∙∙∙∙∙∙11∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙14∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙15∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙16∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙17∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙18∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙19∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙20∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙21∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙22∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙23∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙24∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEAEXITSPED∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

July 2011 19 SY 2010-11


5.3.2Partial Record Sample for Comma–Delimited File Format LEA Children with Disabilities (IDEA) Exiting Special Education File

The following text shows the header row and data rows.

LEA∙CHILDREN∙WITH DISAB∙(IDEA)∙EXITING∙SPEC∙ED,28,EULEACDIDEAESEVER0007.CSV,LEA∙CWD∙Exit∙SpED,2010-2011,¶1,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,AUT,14,,,,,RC,N,,100¶2,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,DB,15,,,,,GHS,N,,100¶3,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,HI,18,,,,,D,N,,10¶4,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,OI,21,,,,,TRAN,N,,100¶5,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,SLD,21,,,,,RC,N,,100¶6,80,01,00614FEDERAL,,IDEAEXITSPED,,AM7,,,,,,,,,,,,,,MKC,N,,100¶7,80,01,00614FEDERAL,,IDEAEXITSPED,,AS7,,,,,,,,,,,,,,DROPOUT,N,,100¶8,80,01,00614FEDERAL,,IDEAEXITSPED,,WH7,,,,,,,,,,,,,,GHS,N,,100¶9,80,01,00614FEDERAL,,IDEAEXITSPED,,,M,,,,,,,,,,,,,RC,N,,100¶10,80,01,00614FEDERAL,,IDEAEXITSPED,,,F,,,,,,,,,,,,,RMA,N,,100¶11,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,D,N,,10¶12,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,NLEP,,,,MKC,N,,100¶13,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,RC,Y,,200¶14,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,GHS,Y,,200¶15,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,RMA,Y,,200¶16,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,MKC,Y,,200¶17,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,DROPOUT,Y,,200¶18,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,D,Y,,10¶19,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,TRAN,Y,,100¶20,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,AUT,,,,,,,Y,,100¶21,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,14,,,,,,Y,,100¶22,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,15,,,,,,Y,,100¶23,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,18,,,,,,Y,,10¶24,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,21,,,,,,Y,,200¶25,80,01,00614FEDERAL,,IDEAEXITSPED,,WH7,,,,,,,,,,,,,,,Y,,100¶26,80,01,00614FEDERAL,,IDEAEXITSPED,,,M,,,,,,,,,,,,,,Y,,100¶27,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,LEP,,,,,Y,,10¶28,80,01,00614FEDERAL,,IDEAEXITSPED,,,,,,,,,,,,,,,,,Y,,2300¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2011 20 SY 2010-11


5.3.3Partial Record Sample for Tab–Delimited File Format LEA Children with Disabilities (IDEA) Exiting Special Education File

The following text below shows a portion of the header row and data rows.*

LEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙EXITING∙SPEC∙ED>28>EULEACDIDEAESEVER0007.TAB>LEA∙CWD∙Exit∙SpED>2010-2011>¶1>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>AUT>14>>>>>RC>N>>100¶2>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>DB>15>>>>>GHS>N>>100¶3>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>HI>18>>>>>D>N>>10¶4>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>OI>21>>>>>TRAN>N>>100¶5>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>SLD>21>>>>>RC>N>>100¶6>80>01>00614FEDERAL>>IDEAEXITSPED>>AM7>>>>>>>>>>>>>>MKC>N>>100¶7>80>01>00614FEDERAL>>IDEAEXITSPED>>AS7>>>>>>>>>>>>>>DROPOUT>N>>100¶8>80>01>00614FEDERAL>>IDEAEXITSPED>>WH7>>>>>>>>>>>>>>GHS>N>>100¶9>80>01>00614FEDERAL>>IDEAEXITSPED>>>M>>>>>>>>>>>>>RC>N>>100¶10>80>01>00614FEDERAL>>IDEAEXITSPED>>>F>>>>>>>>>>>>>RMA>N>>100¶11>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>LEP>>>>D>N>>10¶12>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>NLEP>>>>MKC>N>>100¶13>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>RC>Y>>200¶14>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>GHS>Y>>200¶15>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>RMA>Y>>200¶16>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>MKC>Y>>200¶17>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>DROPOUT>Y>>200¶18>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>D>Y>>10¶19>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>TRAN>Y>>100¶20>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>AUT>>>>>>>Y>>100¶21>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>14>>>>>>Y>>100¶22>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>15>>>>>>Y>>100¶23>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>18>>>>>>Y>>10¶24>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>21>>>>>>Y>>200¶25>80>01>00614FEDERAL>>IDEAEXITSPED>>WH7>>>>>>>>>>>>>>>Y>>100¶26>80>01>00614FEDERAL>>IDEAEXITSPED>>>M>>>>>>>>>>>>>>Y>>100¶27>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>LEP>>>>>Y>>10¶28>80>01>00614FEDERAL>>IDEAEXITSPED>>>>>>>>>>>>>>>>>Y>>2300¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2011 21 SY 2010-11


6.0 APPENDIX: IDEA (EXITING) EDFACTS CROSSWALK

Appendix A - SY 2010-11 IDEA (Exiting) - EDFacts CrosswalkIDEA Data Collection

DescriptionTable

SectionLocation

(column, row, cell)

EDFacts File Spec

EDFacts Data

Group

Category Set

Discrete Age & Disability by Basis of Exit

A N/X009 85 A

A Column -14-21 Total

N/X009 85 Subtotal 2

Discrete Age by Basis of Exit

B Auto Calculated

B Row H -Total N/X009 85 Subtotal 2B Column -14-21

TotalN/X009 85 Subtotal 1

B Cell - Total x Total

N/X009 85 Total of the Education Unit

Race/Ethnicity by Basis of Exit

C N/X009 85 B

C Row H -Total N/X009 85 Subtotal 3C Column -14-21


C Cell - Total x Total


Gender (Sex) by Basis of Exit

D N/X009 85 C

D Row H -Total N/X009 85 Subtotal 4D Column -14-21


D Cell - Total x Total


Limited English Proficiency by Basis of Exit

E N/X009 85 D

E Row H -Total N/X009 85 Subtotal 5E Column -14-21


E Cell - Total x Total


July 2011 22 SY 2010-11


The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

July 2011 23 SY 2010-11

N009: Children with Disabilities (IDEA) Exiting Special ...€¦ · Web viewU.S. DEPARTMENT OF...

Documents

Transcript of N009: Children with Disabilities (IDEA) Exiting Special ...€¦ · Web viewU.S. DEPARTMENT OF...