BUILDING/UNIT

BUILDING CAPTAIN

MINUTES OF THE REGULAR MONTHLY MEETING OF THEBOARD OF DIRECTORS

SEAL BEACH MUTUAL FOURTEENDecember 17, 2019

The regular monthly meeting of the board of directors of Seal Beach Mutual Fourteen wascalled to order by President Melody at 1:00 p.m. on Tuesday, December 17, 2019,followed by the Pledge of Allegiance, in Building Five, Conference Room B.

SHAREHOLDER COMMENTS

Several shareholders made comments.

ROLL CALL

Present: President Melody, Vice President Jorgenson, Chief FinancialOfficer Rosenfeld, Secretary Worthington and Directors Nevin,Simon and Stefun

Seventeen Mutual Fourteen shareholders

Ms. Hopkins, Mutual Administration DirectorMs. Houck, Mutual Administration ManagerMr. Black, Building InspectorMs. Barua, Recording Secretary

President Melody welcomed staff members and guests.

MINUTES

Following a discussion and upon a MOTION duly made by Director Simon and secondedby Secretary Worthington, it was

RESOLVED to approve the November 19, 2019, Regular Meeting Minutes bythe Board as corrected.

The MOTION passed unanimously.

Guests:

Staff:

BOARD OF DIRECTORSMUTUAL FOURTEEN December 17, 2019BUILDING INSPECTOR'S REPORT

Inspector Black presented the activity report (attached)

Following a discussion and upon a MOTION duly made by Director Stefun and secondedby Director Simon, it was

RESOLVED to approve a patio wall for Unit 051A.

The MOTION passed unanimously.

Following a discussion and upon a MOTION duly made by Director Stefun and secondedby Director Simon, it was

RESOLVED to disapprove a patio for Unit 014B, work to be done by MPConstruction.

The MOTION passed unanimously.

Following a discussion and upon a MOTION duly made by President Melody andseconded by Chief Financial Officer Rosenfeld it was

RESOLVED to approve the reroofing of Buildings 14,15,16,30, and 51 at acost not to exceed $520,000.00. To be done by Roofing standards, BAConstruction and Kress Construction. Funds to come from roofing reserves.

The MOTION passed unanimously.

Following questions, Inspector Black left the meeting at 1:32 p.m.

SECRETARY/CORRESPONDENCE

Secretary Worthington had several letters of correspondence.

PRESIDENT'S REPORT

President Melody presented his report (attached).

VICE PRESIDENT'S REPORT

Vice President Jorgenson had no report.

CHIEF FINANCIAL OFFICER'S REPORT

Chief Financial Officer Rosenfeld presented her report (attached).

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BOARD OF DIRECTORSMUTUAL FOURTEEN

CONSENT CALENDAR

December 17, 2019

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Vice President Jorgenson, it was

RESOLVED to authorize the following transfers of funds, per detailed anddated resolutions, by consent calendar.

illl10/10/2019 $56,825.10 Roofing Standards (Invoice No. 25781 & 25779)

11/22/2019 $33,967.00 US Bank Checking to US Bank Restricted MoneyMkt.

11/25/2019 $56,825.10 US Bank Restricted Money Mkt. to US Bank Non-Restr. Money Mkt.

11/26/2019 $55,000.00 US Bank Non-Restr. Money Mkt. to US BankChecking

12/05/2019 $143,781.28 ACH- Direct Debit from Multiple Shareholders toUS Bank Checking

12/05/2019 $102,950.35 | US Bank Checking to GRF- US Bank Checking12/06/2019 $59,765.59 | US bank Checking to Us Bank Impound

The MOTION passed unanimously.

UNFINISHED BUSINESS

No unfinished business to discuss.

NEW BUSINESS

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Director Simon, it was

RESOLVED to acknowledge, per the requirements of the CivilCode Section 5500(a)-(f), a review of the reconciliations of theoperating and reserve accounts, operating revenues andexpenses compared to the current year's budget, statementsprepared by the financial institutions where the Mutual has itsoperating and reserve accounts, an income and expensestatement for the Mutual's operating and reserve accounts,the check registers, monthly general ledger and delinquentassessment receivable reports for the month of November2019.

The MOTION passed unanimously.

-3-

BOARD OF DIRECTORSMUTUAL FOURTEEN

NEW BUSINESS (Cont.)

December 17, 2019

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Vice President Jorgenson, it was

RESOLVED to approve the proposal, to draft restated set of bylaws at acost not to exceed $1,300.00 and authorize the President to sign theproposal. Funds to be taken from operating funds.

The MOTION passed unanimously.

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Director Stefun, it was

RESOLVED to adopt the new Rules and Regulations on a preliminary basisuntil the 28-day posting period is completed.

The MOTION passed unanimously

Following a discussion and upon a MOTION duly made by Director Stefun and secondedby Director Simon, it was

RESOLVED to rescind all policies on a preliminary basis until the 28-dayposting period is completed.

The MOTION passed unanimously.

Following a discussion and upon a MOTION duly made by Director Simon and secondedby Director Stefun, it was

RESOLVED to not approve the purchasing of shoe covers or to not enterthe unit unless invited by the shareholders.

The MOTION passed with two "no" votes (Worthington and Rosenfeld)

Following a discussion and upon a MOTION duly made by President Melody andseconded by Secretary Worthington, it was

RESOLVED to approve to participate in advising Presidents' Council thatMutual Fourteen needs 50 Mosquito traps and to report back to Board ofDirectors.

The MOTION passed with one "no" vote (Simon)

-4-

BOARD OF DIRECTORSMUTUAL FOURTEEN December 17, 2019

Following a discussion and upon a MOTION duly made by President Melody andseconded by Secretary Worthington, it was

RESOLVED to approve to give gifts to GRF staff and Sanome at a cost notto exceed $450.00. Funds to come from operating funds.

The MOTION passed unanimously.

MUTUAL ADMINISTRATIOMDIRECTOR'S REPORT

Mutual Administration Director Hopkins presented her report (attached).

ANNOUNCEMENTS

a. Next regular meeting: Tuesday January 21,2020,at 1 :00 p.m., BuildingFive, Conference Room B

b. ANYONE THAT WOULD LIKE A COPY OF THE RULES AND REGULATIONSCAN REQUEST FOR A COPY.

COMMITTEE REPORTS

Landscape Committee Report

President Melody presented his report (attached)

Physical Property Committee Report

Director Stefun had no report

Emergency Information Report

Director Nevin presented his report.

Bylaws Committee Report

Director Simon presented her report (attached).

Pet Committee Report

Vice President Jorgenson had no report.

DIRECTORS COMMENTS

Several Directors made comments

-5-

BOARD OF DIRECTORSMUTUAL FOURTEEN December 17, 2019SHAREHOLDER COMMENTS

Several shareholders made comments.

ADJOURNMENT

President Melody adjourned the meeting at 3:27 p.m. and announced that there would bean executive session following the meeting.

EXECUTIVE SESSION SUMMARY

The Board met in Executive Session on December 18, 2019, at 3:37 p.m., and took thefollowing actions:

1. Legal Mattersa. Legal matters discussed.

2. Contractsa. No contracts discussed.

3. Assessments / Delinquenciesa. No delinquent letters drafted.

4. Disciplinary Hearingsa. No disciplinary hearings were discussed.

The Executive Session was adjourned at 3:57 p.m.

,-^.^ u)^O^S~^DAttest, Sue Worthingtor/SecretarySEAL BEACH MUTUAL FOURTEENrb 12/17/19Attachments

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BOARD OF DIRECTORSMUTUAL FOURTEEN December 17, 2019

RESOLUTIONS IN THE REGULARMONTHLY MEETING OF December 17, 2019

12/17/2019 RESOLVED to approve the November 19, 2019, Regular Meeting Minutes by the Board ascorrected.

RESOLVED to approve a patio wall for Unit 051A.

RESOLVED to disapprove a patio for Unit 014B, work to be done by MPConstruction.

RESOLVED to approve the reroofing of Buildings 14,15,16,30, and 51 at acost not to exceed $520,000.00. Work to be done by Roofing Standards, BA Construction,and Kress Construction. Funds to come from roofing reserves.

RESOLVED to authorize the following transfers of funds, per detailed and datedresolutions, by consent calendar

iil.twlitMIBII •||^||||iu|su|||^|||ll^ ^NBK :tilB10/10/2019

11/22/2019

$56,825.10

$33,967.00

Roofing Standards (Invoice No. 25781 & 25779)US Bank Checking to US Bank Restricted MoneyMkt.

11/25/2019 $56,825.10

11/26/2019 $55,000.00

US Bank Restricted Money Mkt. to US Bank Non-Restr. Money Mkt.

12/05/2019 $143,781.28

US Bank Non-Restr. Money Mkt. to US BankChecking

12/05/2019

ACH- Direct Debit from Multiple Shareholders toUS Bank Checking

$102,950.35 | US Bank Checking to GRF- US Bank Checking

12/06/2019 $59,765.59 | US bank Checking to Us Bank Impound

RESOLVED to acknowledge, per the requirements of the Civil Code Section5500(a)-(f), a review of the reconciliations of the operating and reserveaccounts, operating revenues and expenses compared to the current year'sbudget, statements prepared by the financial institutions where the Mutualhas its operating and reserve accounts, an income and expense statementfor the Mutual's operating and reserve accounts, the check registers, monthlygeneral ledger and delinquent assessment receivable reports for the monthof November 2019

RESOLVED to approve the proposal, to draft restated set of bylaws at a cost not to exceed$1,300.00 and authorize the President to sign the proposal. Funds to be taken fromoperating funds.

RESOLVED to adopt the new Rules and Regulations on a preliminary basis until the 28-day posting period is completed.

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BOARD OF DIRECTORSMUTUAL FOURTEEN December 17, 2019

RESOLVED to rescind all policies on a preliminary basis until the 28-day posting periodis completed

RESOLVED to not approve the purchasing of shoe covers or to not enter the unit unlessinvited by the shareholders.

RESOLVED to approve to participate in advising Presidents' Council that Mutual Fourteenneeds 50 Mosquito traps and to report back to Board of Directors.

RESOLVED to approve to give gifts to GRF staff and Sanome at a cost not to exceed$450.00. Funds to come from operating funds.

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MUTUAL: (14) FOURTEEN

UNIT #DESCRIPTION OF

WORK

GRF/CITY

PERMIT

START

DATE

COMP.

DATE

CHANGE

ORDERRECENT INSPECTION

14-3C hvac repl. both 02/21/19 03/21/19 no Goettl air conditioning14-3A remodel both 1015/19 02/25/19 no bod ok 9/17/19 - under ground / footings 11/12/19kress patio BOD meeting14-3G REMODEL both 10/15/19 03/15/20 no 10/24/19 underground plumbkress patio BOD meeting14-48K pennsula vanity GRF 11/25/19 12/30/19 no bergkvist14-19G repl. Ducted fau both 11/14/19 02/04/20 no greenwood14-3L repl. Duected fau both 11/19/19 02/19/20 no greenwood

14-32D repl w/ ductless heatpumpboth 12/06/19 03/06/20 no greenwood

ESCROW ACTIVITYUNIT # NMI PLI NBO FI FCOEI ROF

14-2I 10/26/18

14-15G 02/26/19 11/14/19 12/09/19

14-5H 03/19/19

14-20E 03/20/19 10/15/19 10/15/19 10/25/19

14-3B 06/03/19

14-49E 08/07/19

14-48L 08/07/19

14-49B 08/13/19

14-19A 08/13/19

14-23D 10/25/19

14-26H 10/28/19

14-21E 11/26/19

14-19H 12/2/2019

14-52I 12/06/19

14-28E 10/14/19 12/10/19 12/10/19

INSPECTOR MONTHLY MUTUAL REPORT

INSPECTOR: Kevin Black

DATE: DECEMBER 17TH 2019

PERMIT ACTIVITY

CONTRACTOR / COMMENTS

DOCUMENTS/COMMENTS

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

Kress const. stove hoods: completed

Roofing Standards 12/31/19 end date Roofing: getting pricing for 2020 - pricing in for 2020

Shareholder and Mutual Requests

BA const, attic work/termite damage and fascia paint: completed

FIRE INSPECTIONS re-inspections started on 12/9/19

CONTRACTS / PROJECT

CONTRACTOR PROJECT

Fenn Pest Control 6/18/20 end date termite and pest control - new contract, two days a week for service, -

J and J Landscaping . 11/30/21 end date Landscape: on going landscape -

Mondays 8-12 for pests - Wednesday 8 -4 for termites and pests

Empire pipe cleaning 12/31/19 complete no major problems

Roofing numbers are in for 2020 discussion for roofing this coming year

13 Laundry room area light fixture addition? Directors to check at nite time

12/9/19 fire re-inspections w/Bob

P.O. Box 2069Seal Beach CA 90740

1014 Seal Beach Mutual No. FourteenFinancial Statement Recap

11/30/2019

Page: ^\

NovActual

NovBudget

2019Y-T-DActual

2019Y-T-DBudget

86,37537,836

124,210

86,37637,836

124,212

Carrying ChargesReserve Funding

Total Regular Assessments

950,122416,191

1,366,314

950,136416,196

1,366,332

587476731

1,795

126,005

584375

1,942

2,901

127,113

Service IncomeFinancial IncomeOther Income

Total Other Income

Total Mutual Income

6,8197,413

21,846

36,077

1,402,391

6,4244,125

21,362

31,911

1,398,243

51,8904,547

7060

23,0452,233

37,836

120,257

5,749

10,905

(5,156)

51,8909,8441,601

2619,0716,845

37,836

127,113

0

0

0

GRF Trust Maintenance FeeUtilitiesProfessional FeesOffice SuppliesOutside ServicesTaxes & InsuranceContributions to Reserves

Total Expenses Before Off-Budget

Excess lnc/(Exp) Before Off-Budget

Depreciation Expense

Excess lnc/(Exp) After Off-Budget

568,75488,01414,020

314196,59575,321

416,191

1,359,209

43,182

111,426

(68,244)

570,790108,28417,611

286209,78175,295

416,196

1,398,243

0

0

0

2,6562,819699

11,78315,268

33,225

0000Q

0

Restricted ReservesAppliance Reserve EquityPainting ReserveContingency Operating EquityRoofing ReserveInfrastructure Reserve

Total Restricted Reserves

24,411136,520102,76928,239

300,600

592,540

00000

0

25

f

CFO Report for December Meeting

As per the Nov 30, 2019 financial statement Mutual 14 is in good shape.

Year to date, Mutual 14 has excess income of $43,182

Our 6 month CD with Mellon Bank rolled Oct 6 2019 and I failed to bring it to the board before itrolled.

Our new rate is 1 .637% and it will mature April 2020. In February I will begin the search to see ifMutual 14 can obtain a better rate.

Respectfully submitted

Adrianne Rosenfeld

PREStDENTS REPORT

DECEMBER 17, 2019

Welcome everyone to your December Board Meeting.Curreniy Nu^ual 14 ^has 12 unls for sale. Seveji are trusts, fouf have movedout of state and $he other one is an occuped remode].As the agenda attests, J aminfbmiedlthatithiis is Ahe largest JVIutuaJ agendapackage m the Nstory of Mutual 14, Af noit all Nuturfs. iMuoh woiklhas gone Intothe items and 1 thank the Board and the Committees that have participated.I would (ike to thank the Neighbor 2 Neighbop Ctub for the Clirisfmas andHanukah decoratisons for a of the 151 wafkway ffgM pofes. We aMshouiM beproud of how festive our Mutual looks. Thank you to the at! the ladles of N2N.As everyone should be aware, tile Seal Beacli Poice are now patrofeg' LeisureWorld named streets for traffic violations. So far there have been over 80citations issved, wfth the majority bei^ig Stop Sig^, driving distracted (using a cellphosfiie while dri^ng) arad speecllrag. These tickets^fiwiM •the tiwidreds of doUafsbut that is the smallest cost that violators will experieace. Jhe Aargest is theincrease m Insursnce co^ts<forAhese A^pes of widatlons. So, we all should CQmeto a complete stop, observe e 25 mph on all streets and never use a ceil phonewhile driving. It's your choice.

As we close out the year, k am Itappy to repOFf tftat thest^apeltotdeFS of Mutual 14continue to live harmoniQysfy. Arthoug^ we have many rutes, we have had noissues of non-compliance, continumgto make Mutuat •t4 the Beverty Hife ofLersure World.

1 wssh you ^11 a Merry Christmas, Ha^py Manu'kah ^and a Heal^thy and Happy NewYear.

Respecffuiy s'l.lb^ited.

Lee Melody, President Mutual 14

Landscape Report

December 17, 2019

As reported earfier, aff major landscape projects have been compfeted:tree trimming, gutter cleaning and lawn reseeding.

The recent rains of almost 3 inches have enabled us to see the reseedingfill in the majority of areas needed and the lawns are looKing beautiful.

Rose bush prunjng ^scheduled for the first 2weeks of January. All roseswill be pruned. Should anyone NOT want their roses pruned, pleaserequest red flags from your Director or me SQ that your bushes are passedby. If you currently have red flags in your garden and want your rosesprofessionally pruned, please remove your red flags until the project iscompleted.

Senone, our gardener, continues to do an outstanding job andshareholders haye asked if they would be allowed to^i¥eSenoneChristmas gifts. The answer is yes, should you feel so mo^ed.

As ahA^ys, .should you have landscape issues please don't hesitate tocontact your Director or me.

Thank you to all shareholders that are diligent m reporting landscapeissues.

Merry Christmas, Happy Hanukah and a Health^,, Happy New Year.

Respectfully submitted,

Lee Melody,, Landscape Director

Final Report of the ByLaws CommitteeSusan Simon, Chair, Martha Destra, Jack Faucett, Jack Nevin,Michele Nygard

Re: Our recommendations for change and the attorney response

I am pleased to say that the majority of our suggestions werefollowed.

1. They are now "Amended, Restated, and Replacement Bylawsof Seal Beach Mutual No. Fourteen andDated_ on a title page and at the bottom ofeach page thereafter.

2. Our recommendation to move the "Powers" to a differentsection under the Board of Directors, was not done. However, itwas restated to comply with our recommendation by stating"through its Board of Directors." The word "unnecessary" couldnot be legally added.

3. Our recommendations for the removal of the words licensesand mergers was not done in order that if future Boards ofDirectors choose to issue licenses or mergers becomeacceptable they won't have to re write the Bylaws.

4. Our recommendation for determining the market value asdetermined by 3 qualified appraisers was deemed inadvisablefor a few reasons. It is possible the lowest appraiser would notbe the most advantageous to the seller, and each appraisercosts $400.

5. Our recommendation for selling a unit "as is" will be inserted inthe new Rules rather than the Bylaws. Additionally ourproposal to allow the President or designated Director to givethe non resident co-owner permission to occupy the unit will bein the Rules as well.

6. Our recommendation regarding fines "not to exceed the fineschedule" was inserted in the new Bylaws.

7. Language was inserted in the new Bylaws per ourrecommendation to cause the shareholder to be responsible forfees only in the event the shareholders) do not prevail inAlternative Dispute Resolution as determined by the mediator.

8. Our recommendation regarding striking the use of GRF facilitieswas done. It now states "Mutual facilities."

9. Our recommendations regarding voting rights could notbe followed due to SB323 which was recently passed. Wecan't say "in good standing". Every shareholder no matter whoor if behind in assessments can't be barred from voting due tothis new law. In fact, Cumulative Voting cannot be repealedeither. Additionally it isn't illegal to give out the names and/orunit numbers of shareholders who have not voted, as it may benecessary to encourage them to vote in order to achieve aquorum.

10. Our recommendation to eliminate "within the county" as avoting site was followed.

11. Our recommendation regarding including the annualMeetings be held on the third Thursday in May of each yearwas followed.

12. Our recommendation regarding eliminating leases wasfollowed in part in order to allow the Rental or Leasing ofCarports.

All in all, it seems all that we recommended that could beaccomplished legally has been followed. Those that weren't areexplained above.

Further, I am preparing a flyer with our recommendations refuting themisinformation and complaints that were circulating prior to and afterthe vote. It will include information regarding changes made to theBylaws as a result of their concerns and our efforts on their behalf.

The Bylaws will be translated into Korean for our Korean neighbors.

Mutual: 14 Meeting Date: 12/17/2019

Sign-In Sheet

PRINT NAME UNIT #

1 Sara Spannenberg 17D

2 Ellen Brannigan 49F

3 Sandra Siemens 20B

4 Terri Walters 12H

5 Kurt Bourhenne 15D

6 Barbara Frev 52K

7 Bonnie McCarthy 31D

8 Donna Melody 49A

9 Florence Dartt 5B

10 Julie Faucett 33F

11 Jack Faucett 33F

12 Carol Orgill 52F

13 Cynthia Stone 53H

14 Muriel Luther 15F

15 Constance Moore 27F

16 Martha Garcia 51A

17 Linda Banez 33I

The Mutual Administration Director’s Comments

DECEMBER 2019

CAREGIVER REGISTERATION As a reminder the 2020 caregiver begins in late December in the Stock Transfer Office. Please make sure your caregiver is currently registered with a photo pass. PET REGISTRATION AND RENEWAL IN THE NEW YEAR Per Pet Policy 7501, Article II, your pet must be registered with the Stock Transfer Office before it is brought onto the Mutual premises. Further, the pet registration and licensing must be updated on or before December 31 of each year. The Mutual Pet Registration Form can be picked up at the Stock Transfer Office. To complete the registration, you will need to include the following:

Requirements for Dogs: City of Seal Beach Pet License, proof of spay or neuter, proof of dog’s inoculations, proof of liability insurance, and proof of dog’s weight.

Requirements for Cats: Proof of spay or neuter, and proof of liability insurance.

If you are renewing a currently-registered pet in the Stock Transfer Office, you do not need to complete a new form, but you do need to provide current liability insurance documents and, for dogs only, a current City of Seal Beach Pet License.

If you have questions about registering your pet, call Stock Transfer at (562) 431-6586, ext. 346 or 347.

If you have questions about Pet Licenses, call City of Long Beach Animal Care Services at (562) 570-7387.

Be Reminded not to feed wild animals: The Handouts of food rarely meet the nutritional needs of wildlife and may cause those animals to gather and remain in small areas around the source of food. This human-to-wildlife interaction invites larger more aggressive predators, such as coyotes, to come to the area looking for food. Wild animals being fed by human interaction lose their fear of people which leaves the human at risk of being bitten and suffering substantial injury. Per Policy 7590.G: In compliance with California Code 251.1, Harassment of Animals, the following limitations on wildlife and member interactions are established: 1. Do not feed any non-domesticated wildlife on Mutual property. 2. Pet food and standing water sources are prohibited on patios, in carport areas, and in gardens. 3. Domesticated pets to include caged birds, may not be kept on patios.

BOARD NEWSLETTER

The Golden Rain

Foundation provides an

enhanced quality of life

for our active adult

community of Seal

Beach Leisure World.

November 26, 2019

Page 1 of 11

GRF Board of Directors’ Recap 11/26/19

Approved Consent Agenda MOVED and duly approved to adopt the Consent Agenda: Committee/Board meeting minutes for the month of October, as presented; minutes of the October 22, 2019 Golden Rain Foundation (GRF) Board of Directors (BOD), as amended; the November GRF Board Report as presented; the financial statements October 2019, for audit; and the purchase of brokered CDs, from US Bancorp, totaling $250,000 of Capital Improvement funds, with a term not to exceed eighteen (18) months at the broker’s discretion, at the prevailing rates at the time of purchase. General – Pool Area Renovation Project MOVED and duly approved an additional $15,000 of funding ($12,500 Reserves Funds and $2,500 Capital Funds) for the golf patio portion of the project, as approved at the August 27,

2019 meeting of the GRF Board, for the replacement of the area drainage pipes, underground electrical, associated area irrigation and the building awning and the installation of a retaining wall around the Magnolia tree and authorize the President to sign any associated agreements and/or authorize the Executive Director to initiate the purchases as required for the completion of these noted additional projects.

MOVED and duly approved to continue the demolition and discovery portions of the locker rooms and pool and spa section of the project and authorize staff to use available contingency funds within the approved project for such discovery and professional consolation.

MOVED and duly approved to place any replacements of the locker rooms, pool and spa section of the approved project on hold, pending final discovery, and direct staff to provide a full report at the January meeting of the Physical Properties Committee. The Physical Proprieties Committee is directed to review the scope of the approved project against all items discovered under the demolition phase of the project and provide a recommendation to the GRF Board at the January meeting.

MOVED and duly approved to direct staff to hold a general town hall meeting on the project, as well as publish informational articles in LW Weekly, to keep the community informed on the delay of the project noting the unknown conditions discovered during the demolition phase of the approved project.

Communications/IT Committee – Amend 20-5050-1, Billboards and 20-5050-4, Request to Display on Billboards

MOVED and duly approved to amend 20-5050-1, Billboards, updating the document language and amend 20-5050-4, Request to Display on Billboards, updating the types of documents that may be displayed and restating the instructions to complete the request.

Communications/IT Committee – Adopt 20-2806-1, Community Publications

MOVED and duly approved to adopt 20-2806-1, Community Publications, consolidating multiple documents pertaining to the use of print (LW Weekly), digital (LW Live), and other communications media with the community.

Page 2 of 11

Communications/IT Committee – Rescind Communications/IT Committee Documents

MOVED and duly approved to rescind 20-2810-1, Community Submissions, 20-2811-1, News Coverage of Candidates, 20-2825-1, Special Columns, 20-2840.02-1, Deadlines, 20-2840.04-3, News Stories, 20-2840.06-3, Obituaries, 20-2840.07-3, News Photos, 20-2840.08-3, News Coverage, 20-2840.09-3, Survey Collections Point, 20-2869-3, LW Live, as presented.

Executive Committee – FINAL VOTE: Amend 30-5093-1, Member Rules of Conduct

MOVED and duly approved to adopt 30-5093-1, Member Rules of Conduct, as amended, which sets forth the members’ rules of conduct, fulfilling GRF’s duty and fiduciary responsibility to enforce its governing documents and protect GRF Trust Property and assets, GRF staff and GRF-contracted service providers, as presented.

Executive Committee – FINAL VOTE: Amend 30-5093-2, Member Rules of Conduct, Non-compliance with Rules of Conduct – Fines and Penalties

MOVED and duly approved to adopt 30-5093-2, Member Rules of Conduct, Non-compliance with Rules of Conduct – Fines and Penalties, as presented, which sets forth the fines, penalties and legal action that may result from non-compliance with the Member Rules of Conduct, as presented.

Executive Committee – Adopt 30-5093-3, Member Rules of Conduct, Procedure for Notification of Violation and Right to Hearing

MOVED and duly approved to adopt 30-5093-3, Member Rules of Conduct, Procedure for Notification of Violation and Right to Hearing, as presented.

Executive Committee – Amend 30-5101-1, Limitation of Terms

MOVED and duly approved to amend 30-5101-1, Limitation of Term – GRF Officers & Chairs, removing the restriction of Chairs of the GRF standing committees not being permitted to succeed themselves in office for more than two (2) terms, as presented.

Facilities and Amenities Review (FAR) Ad hoc Committee – TENTATIVE VOTE: Amend 70-1406-1, Limitations on Use. MOVED and duly approved to amend 70-1406-1, Limitations on Use, as amended (establishing criteria for who may use specified Trust Property, the addition of the Multi-use Court and Bocce Ball Court, updates of various Clubhouse Rules, an update of criteria for use of Clubhouse Facilities by outside organizations, a reference to 70-1406-2, Limitations on Use, Fees, for fee information, and authorization for the Golden Age Foundation to use the hospitality area in any Clubhouse, on any holiday, for the benefit of the Members), pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on January 28, 2020.

Facilities and Amenities Review (FAR) Ad hoc Committee – TENTATIVE VOTE: Adopt 70-1406-2, Limitations on Use, Fees

MOVED and duly approved to adopt 70-1406-2, Limitations on Use, Fee, establishing fees for organizations using Trust Property, as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on January 28, 2020.

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Finance Committee – Approve 2019/2020 Master Insurance Policy Renewal MOVED and duly approved the master insurance policy proposal, dated November 7, 2019, as submitted, in the amount of $2,219,449, for the policy period of December 1, 2019 to November 30, 2020, and authorize the President to sign the required renewal documents pursuant to the related proposal as prepared and submitted by DLD Insurance Brokers, Inc. Finance Committee – Exclusive Use of Trust Property, Onsite Resales Building MOVED and duly approved the exclusive lease of Trust Property, commonly identified as the Onsite Resales Building, with the Januszka Group, Inc., per the stipulated terms and conditions of the lease agreement and upon the Januszka Group, Inc. providing all documentation as required by the agreement, and authorize the President to sign the agreement. Finance Committee – Exclusive Use of Trust Property, Annual Lease Agreements

MOVED and duly approved to send notice of non-renewal of the exclusive use of Trust Property, within Clubhouse Three, by the Video Producers Club.

Physical Property Committee – Amend 60-5350-3, Construction Bids and Contracts MOVED and duly approved to amend 60-5350-3, Construction Bids and Contracts, updating the document language, as presented.

Physical Property Committee – Approve SCE Street Light Head Replacements to LED MOVED and duly approved the replacement of an estimated 281 SCE Street light heads with energy efficient LED 4000K lights, for the cost of $326.40, each, or $91,718 total. The expense to replace the lights is to be collected within a 20-year period tariff, and authorize the President sign the agreement.

Physical Property Committee – Reserve Funding Request – Main Gate, LED Lights MOVED and duly approved for the Service Maintenance Department to replace the existing lighting at the Security Offices with LED light panels and replace the ceiling tiles, for a cost not to exceed $3,550, Reserve funding. Physical Property Committee – Reserve Funding Request – Clubhouse Three, Lobby Door Replacement MOVED and duly approved to award a contract to Axxess Door to replace the automatic doors at Clubhouse Three Lobby, for a cost not to exceed $9,878, Reserve funding, and authorize the President sign the contract. Recreation Committee – Adopt 70-2504-1, Library Rules and Adopt 70-2501-3, Library Procedures MOVED and duly approved to adopt 70-2504-1, The Library, Rules and 70-2504-3, The Library, Procedures, which set forth the rules and procedures for the Leisure World Library, as presented.

Recreation Committee –Rescind 70-2501-1, Library, General Information

MOVED and duly approved to rescind 70-2501-1, Library, General Information, as presented.

Recreation Committee – TENTATIVE VOTE: Adopt 70-2504-2, Library Fees MOVED and duly approved to adopt 70-2504-2, The Library, Fees, which sets forth the fees associated with late charges, lost or damaged materials, and library services, pending a 28-day

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notification to the members, and a final decision by the GRF Board of Directors on January 28, 2020.

Recreation Committee – TENTATIVE VOTE: Adopt 70-1447-1, Use of Community Facilities, Mini-Farm MOVED and duly approved to adopt 70-1447-1, Use of Community Facilities – Mini Farm - Rules, setting forth the rules for fair and equitable use of the Mini Farm area, as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on January 28, 2020.

Recreation Committee – Amend 70-1400-1, Co-Occupants and Qualified Permanent Residents (QPR) Use of Clubhouses MOVED and duly approved to return 70-1400-1, Use of GRF (Trust) Facilities, to the Recreation Committee, for review. Recreation Committee – Capital Funding Request – Approve Feasibility Study, Savory Hospitality MOVED and duly approved the professional consulting services by Savory Hospitality, per the attached proposal dated September 11, 2019, in the amount of $2,300, Capital Funding, and approve the President to sign the agreement. Recreation Committee – Capital Funding Request – Fitness Center Improvements MOVED and duly approved consulting services from K Allan Consulting for the Fitness Center improvements, in an amount not to exceed $3,000, Capital funds, and to approve the President to sign the contract. Recreation Committee – Capital Funding Request – RV Lot Aisle and End Marker Replacement MOVED and duly approved the replacement of all aisle and end cap markers throughout the RV lot, Capital funding, in an amount not to exceed $3,330, and to the authorize Recreation Department to complete this task. Recreation Committee – Rescind Previous GRF BOD Motion re: Locker Agreement Invoice Cycle MOVED and duly approved to rescind the GRF Board of Directors’ action of August 27,2019, pertaining to Locker Agreement/Invoicing Cycle, and recommend the Recreation Department collect payment, at the time of renewal.

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Recap of GRF Committees’ Activity November 2019

October 24, 2019, Management Services Ad hoc Committee

• CONCURRED to remove line items 8, 11 and 12 and change line item 10 to a shareholder service in the final list of reviewed services;

• CONCURRED that upon completion of the review the IT department, to forward a final report to the November BOD. November 4, 2019, Recreation Committee

• MOVED to recommend to the GRF Board the retention of Savory Hospitality Consulting in the amount of $2,300, Capital funds, per the proposal dated, September 11, 2019, pending Finance Committee review;

• MOVED to approve Terry Hill & Associates for providing the entertainment for the 2020 Amphitheater Show season;

• MOVED to recommend to the Finance Committee the exclusive use of approximately 543 sq. ft., within CH3, for use by the Genealogy Club, from January 1, 2020, to December 31, 2020, contingent upon the additional provisions within the lease agreement, the Club must be open to general members at least 5 days a week, for 4 hours, per open day;

• MOVED to recommend to the Finance Committee the exclusive use of approximately 239 sq.

ft., within the upper amphitheater, for use by the Theater Club, from January 1, 2020, to

December 31, 2020;

• MOVED to recommend to the Finance Committee the exclusive use of approximately 434 sq. ft., within CH1, for use by the Historical Society, from January 1, 2020, to December 31, 2020;

• MOVED to recommend to the Finance Committee the exclusive use of approximately 910 sq. ft., within the 1.8 acres, for use by Rolling Thunder, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF Board award a contract to K Allan Consulting for a cost not to exceed $3,000, Capital funding, pending Finance Committee review;

• MOVED to recommend the GRF Board approve the replacement of all aisle and end markers throughout the RV Lot for a cost not to exceed $3,330, Capital funds, pending Finance Committee review;

• MOVED to decline the proposal from American Textile Recycling;

• MOVED to recommend the GRF Board of Directors rescind the Locker Agreement Invoicing Cycle and recommend the Recreation Department collect payment at the time of renewal;

• CONCURRED to forward this agenda item to the Physical Property Committee for further review;

• MOVED to recommend the GRF Board adopt 70-1447-1, Use of Community Facilities, Mini Farm, as amended, effective April 1, 2020;

• MOVED to recommend the GRF Board adopt 70-2504-1, Library Rules, as presented;

• MOVED to recommend the GRF Board adopt 70-2504-3, Library Procedures, as presented;

• MOVED to recommend the GRF Board approve 70-1400-1, Co-Occupants and Qualified Permanent Resident (QPR) Use of, as presented.

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November 5, 2019, Facilities and Amenities Review Committee

• CONCURRED to take no action on Clubhouse One, pending a determination of the Restaurant/Bar proposal;

• CONCURRED to take no action on Change of Venue for Hospitality, pending a determination of the Restaurant/Bar proposal;

• CONCURRED to take no action on Fitness Center Space Designer/Architect, pending a Recreation Committee recommendation to the GRF BOD for a Fitness Center consultant;

• CONCURRED to take no action on Woodshop Space Designer/Architect, pending a determination of the Restaurant/Bar proposal;

• CONCURRED to take no action on Exclusive Use/Users of Trust Property pending a Recreation Committee recommendation to the GRF BOD for exclusive use leases for the Genealogy Club, Video Producers Club, Theater Club, Historical Society, and Rolling Thunder;

• CONCURRED to table Swimming Pool Off Hours and Guests at Swimming Pool until renovations of the pool are complete;

• MOVED to recommend the GRF BOD adopt 70-1406-2, Limitations on Use, Fees, as presented;

• MOVED to recommend the GRF BOD adopt amend 70-1406-1, Limitations on Use, as amended. November 6, 2019, Governing Documents Committee

• CONCURRED to schedule a work study meeting to add keywords to all governing documents;

• MOVED to approve the governing document layout on the website, as amended and presented by IT;

• MOVED to approve the new format and to activate the upper links, as presented by IT;

• MOVED to remove the word policy/policies, from within the body of the governing documents;

• MOVED to amend 20-5125-3, Communications/ITS Committee Charter, by adding keywords, as well as making the Non-substantial changes and approved, as final;

• MOVED to amend 70-5135-3, Recreation Committee Charter, by adding keywords and

approved, as final;

• MOVED to amend 80-5145-3, Security Bus and Traffic Committee Charter, by adding keywords

and approved, as final;

• MOVED to amend 40-5115-3, Finance Committee Charter, by adding keywords and approved, as final;

• MOVED to amend 40-2244-3, Reconciliation of Annual Financial Statement, by adding keywords and approved, as final;

• MOVED to amend 40-3323-3, Disposition of Surplus Equipment, by adding keywords and approved, as final;

• MOVED to amend 40-5506-3, Request for Proposal Requirements, by adding keywords, as well as making the Non-substantial changes and approved, as final;

• MOVED to amend 40-5522-3, Safe Deposit Boxes, by adding keywords and approved, as final;

• CONCURRED to take no action and to review at the next scheduled meeting: 40-3326-1, Purchasing Warehouse Guidelines for Inventory and Non-Inventory Purchases; 40-2230-3, Authorized Signatories; 40-2920-3, Budget Controls; 40-3325-3, Purchase of Non-Standard Items; 40-5340-1, Capital Improvement Fund; 40-5520-1, Reserves; 40-5523-1, Accounts Receivable Collections; 40-5528-1, Refund of Excess Income; 40-5540-1, Contingency Operating Fund; 40-5516-3, Committee Non-Budgeted Expense ;40-5061-2, Fees; Amend 40-

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• 5523-1, Accounts Receivable Collections; Amend 60-5504-1, Insurance Requirements –

Contractors.

November 6, 2019, Physical Property Committee

• MOVED to recommend the GRF Board approve the replacement of all existing SCE streetlight heads with 4000K LED heads allowing for the cost of $326.40 per head (approx. 281 total heads) to be collected back within the tariff over a 20-year period;

• MOVED to approve the Service Maintenance Department to replace the existing lighting at the Security Offices with LED panels and replace the ceiling tiles for a cost not to exceed $3,550, Reserve funding, pending Finance Committee review;

• CONCURRED to take no action on the Historical Society topic;

• MOVED to recommend the GRF BOD award a contract to Axxess Door to replace the automatic doors at Clubhouse Three Lobby for a cost not to exceed $9,978, Reserve funding, pending Finance Committee review;

• CONCURRED to review the Mosquito Trapping topic at the February 2020 meeting;

• CONCURRED to forward the Physical Property Request for Proposal document to the Governing Documents Committee to designate a document number and add keywords;

• CONCURRED to discuss the Reconfiguration of North Gate Entry Road at the next scheduled

Committee meeting;

• MOVED to recommend the GRF BOD amend 90-5350-3, Construction Bids and Contracts.

November 7, 2019, Architecture and Design Review Committee

• MOVED to approve the Anguiano Lawn Care proposal, for the Serenity Garden, in the amount of $3,346, Operating funds;

• MOVED to approve the Anguiano Lawn Care proposal, for Clubhouse Four, in the amount of $1,740, Operating funds;

• MOVED to set aside an amount, not to exceed $500, for artwork at the pool in the starter lobby;

• MOVED to approve landscape improvement at Clubhouse Four, in the area located by the west side transformer, in an amount not to exceed $5,000 and approve ADR Committee members Heinrichs and Stone to make selections; additionally, moved to include Clubhouse Four, Library, and Clubhouse Three vicinity;

• November 8, 2019, Executive Committee

• MOVED recommend the GRF BOD adopt 30-5093-3, Member Rules of Conduct, Procedure for Notification of Violation and Right to Hearing, as presented;

• MOVED to adopt the Employee Disclosure Form for inclusion in the Employee Handbook and to be attached to all position descriptions;

• MOVED to amend the position descriptions for Copy Center Clerk 3194 1 and Copy Center Clerk 3194 2, as presented;

• MOVED to recommend the GRF BOD amend 30-5101-1, Limitation of Terms.

November 13, 2019, Security, Bus & Traffic Committee

• REQUESTED Fleet Manager to provide updated information on animal control and requested review of 80-5538-1, Bus Safety Rules, at the next scheduled Committee meeting.

• MOVED to close the following projects: Project 919-19, Trust Property Parking Markings T’s &

L’s and Project 924-19, Electric Vehicle Charging Stations – Clubhouse Four;

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November 14, 2019, Communications & IT Committee

• CONCURRED to request the IT Supervisor create a Constant Contact sub tab for Mutual 17 internal use;

• CONCURRED to request the IT Supervisor present Spectrum and Frontier Internet costs for the Committee’s review at the next scheduled Committee meeting, prior to moving forward;

• CONCURRED to further discuss the phone system at the next scheduled Committee meeting and have the IT Supervisor present the test results for the elevator phone in the Administration building;

• CONCURRED to not discuss the GRF Board Goals, Update, at this time;

• MOVED to recommend the Finance Committee review availability of Capital funds, in the amount of $16,500, for the upgrade of wireless antennas;

• CONCURRED to not discuss the Use of LW Live, by the Health Care Center, at this time;

• CONCURRED to request the IT Supervisor present a total list of Jenark data fields, and further discuss it with the Director of Finance and the Stock Transfer Manager at the next scheduled Committee meeting;

• CONCURRED to move ahead with the selection B for a calendar cover, with a bigger GRF logo (in white);

• CONCURRED to request the IT supervisor follow up with the Director of Finance regarding the

approved budget for Windows 10 upgrade;

• CONCURRED to authorize staff to change the provider from Constant Contact to Mail Chimp;

• CONCURRED to authorize the GRF Events & Activities flyer be issued through LW Live and posted on the LW website. The Library Operations Supervisor and the Director of Communications and Technology will discuss ways to include this information in the LW Weekly;

• MOVED to approve Policy 2-2806-1, News Coverage, as amended, rescind Policy 2-2804-36, Community Newsletter Submissions, Policy 2825-36, Special Columns, Policy 2840.02-36, Deadlines, Policy 2840.04-36, News Stories, Policy 2840.06-36, Obituaries, Policy 2840.07-36,

• The Committee also concurred to have the Director of Communications and Technology draft a fee Policy 20-2806-2 and present it for the Committee’s review at the next scheduled Committee meeting;

• MOVED to recommend the GRF BOD amend Policy 20-5050-1, Digital Billboards, and Policy 20-5050-4, Request for Display on Digital Billboard, as amended;

• MOVED to recommend the GRF BOD rescind Policy 2-2804-36, Community Newsletter Submissions, Policy 2825-36, Special Columns, Policy 2840.02-36, Deadlines, Policy 2840.04-36, News Stories, Policy 2840.06-36, Obituaries, Policy 2840.07-36, News Photos, Policy 2840.08-36, News Coverage, Policy 2840.09, Collection Point, Policy 2810-36, Community Submissions, Policy 2811-36, News Coverage of Candidates, and Policy 2869-36, LW Live.

November 15, 2019, Mutual Administration Committee

• CONCURRED to include the latest updates to the Hazardous Waste section in the Bereavement Workbook, previously approved by the Committee;

• CONCURRED to review the Welcome Packet at the December Committee meeting and Mr. Ankeny will seek legal opinion regarding whether new buyers must receive a printed copy of GRF

News Photos, Policy 2840.08-36, News Coverage, Policy 2840.09, Collection Point, Policy 2810-36, Community Submissions, Policy 2811-36, News Coverage of Candidates, Policy 2869-36, LW Live, and forward it to the Board of Directors for approval;

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• and Mutual documents and for the Communications and Technology Director will be invited to provide an update regarding the Community Guide at the next Committee meeting;

• CONCURRED to invite the Stock Transfer Manager to provide input on the document at the next Committee meeting. November 18, 2019, Finance Committee

• CONCURRED to authorize the Purchasing Manager to dispose unusable items, as necessary and needed;

• MOVED to recommend the GRF Board accept, for audit, and forward to the GRF Board the financial statements for period ending October 2019, as presented by the Director of Finance and as reviewed by the Finance Committee;

• MOVED to and approved steps, as noted in the agreement between Charles Briskey Real Estate and GRF, for non-renewal;

• MOVED and recommended the GRF Board authorize the exclusive lease of Trust Property, commonly identified as the onsite resales building, with the Januszka Group, Inc;

• MOVED to and recommended the GRF Board authorize the purchase of brokered CDs from US Bancorp totaling $250,000 of capital funds, with a term not to exceed eighteen (18) months determined at broker discretion, at the prevailing interest rates at the time of purchase;

• MOVED to and recommended the GRF Board approve the insurance proposal dated November 7, 2019, as submitted by DLD Insurance Brokers, Inc., in the amount of $2,219,449, for the policy period of December 1, 2019 to November 30, 2020 and authorize the President to sign;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 543 sq. ft., within CH3, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by the Genealogy Club, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 434 sq. ft., within CH1, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by the Historical Society, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 910 sq. ft., within the 1.8 acres, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by Rolling Thunder, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 239 sq. ft., within the upper amphitheater, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by the Theater Club, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF BOD send notice of non-renewal of the exclusive use of Trust Property within CH3 by the Video Producers Club;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 320 sq. ft., within the upper amphitheater, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by the Video Producers Club, from January 1, 2020, to December 31, 2020;

• MOVED to recommend the GRF BOD approve exclusive use of approximately 8,800 sq. ft., of exterior Trust Property located adjacent to the North/West perimeter wall off El Dorado, for one dollar ($1.00) per year, paid in advance, under the terms and conditions per the attached agreement, for use by Mutual Eight, from January 1, 2020, to December 31, 2020;

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• MOVED to waive the Lost GRF ID Card Fee for 111819.CGM1 and for 111819.DHM4;

• DETERMINED that sufficient Capital funding, in the amount of $2,300, is available for professional consultation services, to provide a feasibility study, by Savory Hospitality Consulting and forward this request to the GRF Board of Directors, for final approval;

• DETERMINED that sufficient Capital funding, not to exceed $3,000, is available for Consulting services from K Allan Consulting, for the Fitness Center improvements and forward this request to the GRF Board of Directors, for final approval;

• DETERMINED that sufficient Capital funding, not to exceed $3,330, is available for the replacement of all the aisle and end markers in the RV Lot and forward this request to the GRF Board of Directors, for final approval;

• DETERMINED that sufficient Reserve funding, not to exceed $3,550, is available to replace the existing lighting at the Security Offices, with LED panels along with replacing the ceiling tiles and forward this request to the GRF Board of Directors, for final approval;

• DETERMINED that determined that sufficient Reserve funding, in the amount of $9,878, for the replacement of automatic doors at Clubhouse Three Lobby and forward this request to the GRF Board of Directors, for final approval.

• CANCELLED: November 19, 2019, Website Redesign Ad hoc Committee November 20, 2019, Strategic Planning Ad hoc Committee

• CONCURRED to assign a priority level, between one and ten (one being the highest priority and ten being the lowest priority) to each Future Visions line item and requested the Executive Director to add the estimated cost to the Future Visions spreadsheet, for review at the next Committee meeting. CANCELLED: November 28, 2019, Management Services Review Ad hoc Committee

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Financial Recap October 2019