Muskegon County Airport Airport Advisory Committee · Muskegon County Airport Airport Advisory...

Muskegon County Airport

Airport Advisory Committee

Tuesday, May 2, 2017

12:00 Noon

Airport Terminal Lake Michigan Room

Agenda

1. Call to Order

2. Approval of Minutes – April 4, 2017

3. Informational Items

a. Airport Manager’s Report – May 2017

4. Action Items

a. Approval of By-Laws Update

b. Approval of MDOT Contract No. 2017-0482

5. Old Business

6. New Business

a. Airport Lease Policy (Draft)

b. Approval of Master Contract with C&S Companies to provide Engineering Services

7. Adjournment

H:\Homan\AA\AAC\MA\050217.docx

Airport Advisory Committee Members Brandon Popps (Private) – Term Exp. 12/31/18 Terry Boer (Business Park) – Term Exp. 12/31/18 Robert Scolnik (Commissioner) – Term Exp. 12/31/18 Anthony Chandler (Norton Shores) – Term Exp. 12/31/17 Rachel Stewart (Chamber) – Term Exp. 12/31/17 Rich Houtteman (Private) – Term Exp. 12/31/17 Rillastine Wilkins (Commissioner) – Term by Virtue of Office Kenneth Mahoney (Commissioner) – Term Exp. 12/31/18 Vacant (Private) David Pickard (Public) – Term Exp. 12/31/17 Vacant (Business Park)

Muskegon County Airport y 99 Sinclair Drive y Muskegon, MI 49441 y 231-798-4596

Muskegon County Airport Airport Advisory Committee

Lake Michigan Room APRIL 4, 2017 Muskegon County Airport CALL TO ORDER The Airport Advisory Committee meeting was called to order at 12:02 pm by Chair Pickard. Present: Anthony Chandler, Ken Mahoney, David Pickard, Brandon Popps, Bob Scolnik, Rachel Stewart Excused: Terry Boer, Rich Houtteman, Rillastine Wilkins Staff: Rita Bierman, Pam Homan, Dianne Hoofman, Bob Lukens, Jeff Tripp Guests: Dakota Mitchell, SkyWest Airlines, James Perri, SkyWest Airlines APPROVAL OF MINUTES A motion was made by Chandler, supported by Popps, to approve the Minutes of March 7, 2017, as written. Motion Carried. INFORMATIONAL ITEMS The Airport Manager’s Report for March was included in the packets distributed to the Committee prior to the meeting. The various activities and projects were discussed. April’s Laughlin casino charter sold out quickly as did the recently announced May charter. Tripp attended the Mead & Hunt Air Service conference in Scottsdale, AZ and met with several airlines. The conversation with American Airlines was productive and they were encouraged to consider MKG in the upcoming Essential Air Service contract submittal period later this year. The Airport asked SkyWest to consider an early morning flight to help capture more of the passengers we are losing due to the current flight schedule. Four bids were received for the airport engineering services consultant. After review by the selection committee, three firms were selected to interview for the contract. When the interviews are complete, a recommended consultant will be brought before the Board for final approval. The recently unveiled Presidential budget proposal calls for deep cuts in federal spending, including elimination of TSA’s law enforcement officer reimbursement grant program and

Page 1

Airport Advisory Committee April 4, 2017

H:\Airport Advisory Committee\Minutes\2017\Minutes 040417.docx

funding for the Essential Air Service program. Right now, it is the President’s proposal and still needs to go through the Senate. The RFP for a new terminal restaurant is almost complete and should be advertised soon. ACTION ITEMS None. OLD BUSINESS Revised Bylaws were given to the Committee for review. A minor change in the Meetings section will be done and the Bylaws will be brought to the May meeting for final review and approval. NEW BUSINESS James Perri said United passengers in Grand Rapids that need to be rebooked are being routed out of Muskegon instead of rebooking them on a competing airline. This is good for us. The draft Airport Lease Policy was given to the Committee for review. A redline copy of the lease will be given to the Committee and it will be brought back to the Committee at the May meeting for approval. ADJOURNMENT There being no further business to come before the Airport Advisory Committee, the meeting adjourned at 12:44 pm.

Page 2

Page | 1

AIRPORT MANAGER’S REPORT May 2, 2017

1. Airline/Charter Operations Report – March 2017

The air service operations reports for February are included as Attachments 1, 2 and 3. In March, SkyWest Airlines enplaned 1,519 passengers and deplaned 1,392 passengers for a total passenger count of 2,911. This equated to a passenger load factor of 52%. Calendar year to date, the total number of airline passengers is 6,828 of which 3,637 are enplanements and 3,191 are deplanements.

The Sun Country charter flight in February accounted 158 enplanements/deplanements. General Aviation accounted for an additional 63 enplanements and 59 deplanements.

2. Air Service & Charter Programs

A. United Airlines / SkyWest Airlines

No update.

B. Casino Flights

Laughlin, NV - Sun Country Airlines. The May 25 to May 28 flight is sold out.

C. News Article about Muskegon

On April 17, the Detroit News published an article about the Essential Air Service subsidies to the nine Michigan airports participating in EAS. The article quoted Senator Peters support of the program. Unfortunately, Muskegon was listed prominently by a consultant who has previously done work for Muskegon Airport as an airport that should not receive EAS funding due to our proximity to Grand Rapids Airport.

3. Airport Capital Improvement Program / Grant Program

A. Airport Engineering Services RFQ

Final interviews were conducted on April 18. Based upon the total combined scores from the written proposal and interview phases, C&S Companies received the highest score. The Airport will request Board approval of a master contract and an individual service contract to design the Runway 6/24 Pavement and Lighting Rehabilitation project in June.

4. Economic Development

A. Request to sell Airport Land to Norton Shores

FAA is reviewing the revised Airport Layout Plan sheets. The Airport received an estimated cost per acre from the County’s Real Estate Broker – JLL. The final cost per acre will be determined by a fair market value evaluation.

B. Aerovision Acquisition & Taxilane Project

The Airport has not had any contact with Aerovision since the last advisory committee meeting.

Page 3

http://www.detroitnews.com/story/news/local/michigan/2017/04/17/rural-airport-funding/100587724/

Page | 2

C. Terminal Restaurant

The Request for Proposals (RFP) was advertised on Friday, April 19 with the following schedule:

Mandatory Pre-Bid Meeting: Tuesday, May 2, 2017 at 10:00 am Deadline for questions: Wednesday, May 10, 2017 2:00 pm Response to questions issued: Monday, May 15, 2017 Bid Deadline: Tuesday, May 23, 2017 2:00 pm Evaluation Process, Interviews, Selection: June / July

A shortened RFP, without all of the financial and administrative forms, is provided as Attachment 4.

5. Airport Public Relations, Marketing & Advertising

A. 2017 MDOT Airport Awareness Grant. The Airport received a grant from MDOT to perform airport advertising in support of the airport and air service. This grant provides $10,000 of State Aviation Funds and requires a local match of 10% ($1,111). This grant was provided after the last advisory committee meeting and accepted by the Board April 25.

6. Airport Administration, Operations, and Maintenance Programs

A. On Saturday, April 22, the Norton Shores Fire Department conducted live fire training at the Airport. The training is required by FAA to be completed annually by Airport Rescue & Firefighting (ARFF) personnel in order to serve our community with commercial airline flights. The one-day training session was provided by Kellogg Community College utilizing a mobile aircraft fire training simulator. It is designed to replicate not only fire on and around the fuselage, but also require the response personnel to understand and properly operate equipment on an aircraft, such as door access, throttle controls, battery shut-offs, and onboard extinguishing agent deployment. The training was paid for by the Airport Budget along with a $2,000 ARFF grant provided by MDOT.

B. Runway Safety Action Team (RSAT) annual meeting. The FAA Air Traffic Control Tower will hold the annual RSAT meeting in the Lake Michigan Room on Thursday, May 25 at 9:00 AM. The purpose of the RSAT meeting is to unite individuals and organizations that are actively involved in airside operations and movement of aircraft and vehicles in open discussion on runway safety at MKG. Airport operations will be reviewed and discussed from all perspectives. Participants will help develop workable recommendations, as needed, to enhance runway safety and serve as the foundation for a site-specific action plan. This meeting is open to all tenants, customers and the public.

7. Airport Budget & Fiscal Programs

A. MDOT Aeronautics has notified the Airport we will be receiving a second grant for Capital Improvement and Equipment. This grant will provide $10,000 of State Aviation Funds for construction of facility enhancements to the TSA Security Screening Checkpoint and Baggage Screening area and will requires a local match of 10% ($1,111).

B. The Airport’s draft Capital Budget was submitted to the Budget Office on April 19. Please note, this is a first draft and subject to change as the budget is refined. Attachment 5.

C. The Airport’s draft Operating Budget and Rates & Fees are due to the Budget Office May 5.

8. Federal & State Legislative Issues

A. Michigan Aeronautics Commission – Letter of Support for Federal Aviation Programs.

On March 29, the Michigan Aeronautics Commission (MAC) relayed their intent to prepare a letter to Michigan House and Senate representatives stating MAC’s position on a number of key federal budget and policy issues affecting

Page 4

Page | 3

aviation. More specifically, MAC indicated it is opposed to Air Traffic Control (ATC) privatization and user fees, positions which airports agree with.

However, although identified as a proposed budget line item to be eliminated in its entirety, MAC indicated it will not include its opposition to the proposed elimination of Essential Air Service (EAS) program funding in the letter to our legislators. The Airport assisted in the preparation of the letter to MAC (Attachment 6) requesting opposition to the proposed elimination of EAS funding or an explanation of why MAC is not willing or able to support the state’s EAS airports. The continued support of the EAS program is vital to the state’s smaller commercial services airports and the communities they serve.

The Office of Aeronautics indicated the letter has been forwarded to the Commission and they are considering a response. MDOT also indicated they have shared the concerns with our state aviation association in Washington.

B. Senate Commerce Subcommittee on Aviation

On April 6, the Senate Commerce Subcommittee on Aviation convened a hearing that focused on federal efforts to improve access and safety, including the Federal Contract Tower (FCT) program, the Essential Air Service (EAS) program, and the Small Community Air Service Development Program (SCASDP) as well as initiatives that could bolster rural air service and the general aviation (GA) community.

American Association of Airport Executives (AAAE) Senior Executive Vice President for Global Operations Spencer Dickerson urged lawmakers to support the Contract Tower Program, provide more funding for airport infrastructure, and promote air service in rural America.

AIP/PFCs: Dickerson told lawmakers they can help small commercial and general aviation airports by providing them with the resources needed to build infrastructure projects to include increasing Airport Improvement Program (AIP) funding to at least $4 billion annually and eliminating the federal cap on Passenger Facility Charges (PFCs).

Dickerson described how PFCs are an important source of revenue for large and small airports telling lawmakers that adjusting the cap would allow large airports to leverage their funds with private investment. Small airports benefit from the PFC program because large commercial air service airports that collect PFC’s turn back a large share of their AIP entitlements.

Mark Baker, President and CEO of the Aircraft Owners and Pilots Association (AOPA), described the challenges that general aviation airports face because of limited AIP funding. Baker told lawmakers that the $150,000 non-primary entitlement (NPE) is "too low" and that small airports have difficulty coming up with the 10 percent local match.

Baker also pointed out that after general aviation airports bank their entitlements, those funds go to FAA's discretionary account, which can ultimately fund projects at larger commercial service airports. "As a result, hundreds of millions of NPE dollars are not being spent on their intended purpose, to help small GA airports, mostly in rural America," Baker said.

Essential Air Service: President Trump's FY2018 budget blueprint proposed eliminating funding for the EAS program - a move that would likely end commercial service to small communities around the country. Lawmakers expressed their support for the EAS and Small Community Air Service Development Programs. Sen. Gary Peters (D-MI) led 20 Senate colleagues in a bipartisan letter (Attachment 7) calling for robust funding for EAS. The letter was sent to Senate Transportation Appropriations Subcommittee Chair Susan Collins (R-ME) and Ranking Member Jack Reed (D-RI).

"The USDOT's Essential Air Service program connects over 170 small communities in the United States to the National Air Transportation System, providing them an essential connection point for travel throughout the country," wrote the Senators. "Without this program, these communities would lose air service as airlines would move to only serve more

Page 5

https://www.peters.senate.gov/newsroom/press-releases/peters-leads-colleagues-in-calling-for-continued-funding-of-essential-air-service-program

Page | 4

profitable markets. That would leave some communities hundreds of miles away from the nearest large- or medium-hub airport."

Pilot Shortage: There was a fair amount of discussion on the pilot shortage, which is impacting commercial air service at small- and medium-sized communities around the country. Committee Chairman John Thune (R-SD) talked about challenges regional airlines face in hiring and retaining a "quality supply of pilots" while maintaining aviation safety.

The controversial 1,500-hour rule and how the requirement has adversely impacted commercial air service was discussed. Dr. Guy Smith, Professor Emeritus at Embry-Riddle Aeronautical University, told lawmakers the number of hours a pilot accumulates is not a good indicator of performance. In response to question from Chairman Roy Blunt (R-MO), Smith suggested that the quality of hours is more important than the quantity of hours. He said some pilots go the airlines "totally unprepared because they haven't had those quality hours."

Air Traffic Control Reform: Key Senators continue to have concerns about House Transportation and Infrastructure Committee Chairman Bill Shuster's (R-PA) controversial proposal to have a private not-for-profit corporation run the air traffic control system. Baker told Aviation Subcommittee members that he doesn't see any problem with the way that the ATC system currently works and that his members don't want to see any new user fees.

Dickerson told lawmakers any ATC reform effort must protect the long-term viability of the AIP and Contract Tower Programs. He also indicated airports should be represented on the proposed governing board. The bill that the Transportation and Infrastructure Committee approved last year called for an airline-dominated board with no airport representation. Dickerson also reminded lawmakers of the need to increase capacity on the ground by adjusting the PFC cap.

C. Airport Meeting with Representatives from Senator Peters office

The Airport Manager, along with management staff from multiple Michigan airports, met with representatives of Senator Peters (D – MI) Office on Wednesday, April 22 at the Cherry Capital Airport (Traverse City) to discuss a range of airport issues to include the EAS Program, PFC Program, and AIP Program. Attachment 8 is a handout providing a recap of Key Issues in FAA Reauthorization in the 115th Congress provided at the meeting.

D. The State Legislature is considering House Bills 4350 & 4351 to amend the Use Tax Act and General Sales Tax Act to provide sales and use tax exemptions for parts or materials affixed or to be affixed to general aviation aircraft, except for shop equipment and fuel. This would be an expansion of current sales and use tax exemptions for aircraft parts and materials. Attachment 9 is a summary of the legislation.

9. Action Items

The Airport is planning to bring the following items to the Transportation Board and Board of Commissioners in May:

• Airport Advisory Committee By-Laws update

• Acceptance of MDOT Capital Improvement and Equipment Project Grant Contract No. 2017-0482 for construction of terminal passenger security screening checkpoint and baggage check area improvements.

Page 6

Avail Comm Load Vs. Air Carrier/ General Vs. Vs.Seats Pass Factor Enplaned Deplaned Total CY2016 Charter Aviation Military Total CY2016 Pounds CY2016

JANUARY 4706 2048 44% 1185 948 2133 -14% 134 892 0 1026 -17% 756 -39%

FEBRUARY 5258 2333 44% 1337 1098 2435 -1% 166 1577 6 1749 29% 840 -13%

MARCH 5758 3069 53% 1582 1609 3191 7% 188 1476 7 1671 -12% 6000 2300%

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

YTD TOTALS 15722 7450 47% 4104 3655 7759 -2% 488 3945 13 4446 -1% 7596 210%

4/22/2017

H:\Homan\Excel\Airport\Reports\Ops Report\Ops Reports, Calendar Year 2017

Muskegon County Airport

Operations Report

Calendar Year 2017

PASSENGER ACTIVITY AIRCRAFT OPERATIONS CARGO

Page 7

2583 2733 2749

3686

3986

4083

2978

2710

2353

2944

1742

2175

2911

298 314

0

318 312

0

310 316 318

0

306 316

0

0

500

1000

1500

2000

2500

3000

3500

4000

4500

# of

Pas

seng

ers

Month

Muskegon County Airport Passenger Activity

United Sun Country04/04/17

Page 8

SCH CAN PER

March 2016 58 2 97%

April 2016 55 1 98%

May 2016 58 1 98%

June 2016 56 1 98%

July 2016 57 1 98%

August 2016 58 4 93%

September 2016 56 1 98%

October 2016 57 0 100%

November 2016 55 1 98%

December 2016 56 8 86%

January 2017 58 14 76%

February 2017 52 1 98%

March 2017 59 3 95%

Total 735 38 95%

SCH = Scheduled Flights

CAN = Cancelled Flights (Weather and Other)

PER = Percentage of Scheduled Flights Flown

Source: Monthly Airline Station Reports

airline performance.xls

04/22/17

AIRLINE PERFORMANCE

13-Month Period

March 2016 through March 2017

UNITED

Page 9

April 19, 2017

RESTAURANT FOOD & BEVERAGE CONCESSIONAIRE

REQUEST FOR PROPOSAL RFP 17-2251

Vendor Name: Street Address: City, State, Zip:

The Muskegon County Board of Commissioners invites your proposal for Resaurant Food and Beverage Concessionaire for the Muskegon County Airport. A set of conditions and specifications/requirements are enclosed.

Proposals are due in the Muskegon County Purchasing Office, Central Services Building, 2nd Floor, 141 E. Apple Ave Ste 208, East Entrance, Muskegon, Michigan 49442, no later than 2:00 p.m., prevailing time, Tuesday, May 23, 2017.

The time of receipt shall be determined by the time clock stamp in the Purchasing Office. Bidders are responsible for ensuring that their proposal response is stamped by Purchasing Office personnel by the deadline indicated.

No late proposals will be accepted.

Sincerely,

Beth Dick

Beth Dick, CPA Director of Finance/Assistant County Administrator

Requesting Agency Airport Solicitation Type Proposal

Solicitation Number 17-2251 Description To procure a Restaurant Food & Beverage

Concessionaire to provide services at the Muskegon County Airport Terminal Restaurant

Date of Issuance Wednesday, April 19, 2017

Mandatory Pre-Bid Meeting Tuesday, May 2, 2017 at 10:00 am Location of Pre-Bid Meeting 101 Sinclair Muskegon MI 49441 (Airport)

Deadline for questions Wednesday, May 10, 2017 2:00 pm Response to questions issued Monday, May 15, 2017

Bid Deadline Tuesday, May 23, 2017 2:00 pm Evaluation Process, Interviews, Selection June / July

BOARD OF COMMISSIONERS

Benjamin E. Cross Chair, District 2

Charles Nash Vice Chair, District 6

Marvin R. Engle District 5

Gary Foster District 7

Susie Hughes District 3

Kenneth Mahoney District 9

Robert Scolnik District 4

I. John Snider II District 8

Rillastine R. Wilkins District 1

DEPARTMENT OF FINANCE & MANAGEMENT- PURCHASING • 141 E. APPLE AVENUE • MUSKEGON, MI 49442-3404 (231) 724-6281 • FAX (231) 724-3337 • [email protected] • www.co.muskegon.mi.us

EEO/ ADA Employer Page 10

7

PROPOSAL SPECIFICATIONS

If there are any questions regarding the following specifications, please contact the Purchasing Office at

[email protected]

Muskegon County Airport Department Airport Terminal Food & Beverage Concessionaire

I. Introduction and Background

The County of Muskegon is seeking proposals from qualified entities for the development, management, and operation of the restaurant and bar concession in the terminal building at the Muskegon County Airport.

The Muskegon County Airport is a clean, modern, and barrier-free commercial air facility servicing the five-county area along the beautiful Lake Michigan shoreline. United Airlines currently service the Airport with twice-daily flights to Chicago O’Hare International Airport connecting local travelers to worldwide destinations and regular charter flights to Laughlin, NV by Sun Country Airlines. In 2016, the Muskegon County Airport serviced approximately 39,000 arriving and departing passengers. In addition, the terminal hosts rental car companies Avis/Budget and Enterprise/National in addition to Transportation Security Administration personnel.

The restaurant may also service the adjacent Airport Business Park. The restaurant, bar, and conference rooms are all located pre-security which allows the public access to the entire facility. The Concessionaire will also have the option of providing catering to groups and special events utilizing the airport’s meeting rooms as well as private aircraft.

The Lake Michigan room is perfect for seminars or training; it seats up to 40 people with audiovisual equipment available. The Mona Lake Room seats up to eight and is ideal for a more intimate business lunch or celebratory meal. Adjacent to the dining room is The Terrace on the concourse that seat up to 25 people for midsize events.

II. Concession Lease Objectives

Proposer(s) shall use their best efforts to propose an attractive, customer-orientedoperation that will support and advance the role of the Airport in providing aconvenient and comfortable arrival to and departure from the Airport Business Park,and the general community. The successful Proposer will meet or exceed thefollowing goals and objectives throughout the term of the Concession Lease to beawarded:

x Offer a variety of food and beverage that meets the needs of the Airportcustomers, providing quality, value for money, and menu choices that varywith changing trends and customer wants and needs.

Page 11

8

x Provide interior restaurant design that is attractive to customers and enhances the terminal environment.

x Provide exceptional service to the Airport’s customers and employees.

x Provide a broad range of high-quality offerings that cater to the specific needs

of the Airport’s customers, including a mix of local and national branded products.

x Ensure that the operating hours are targeted to airline flight schedules and

airport business park customers to the greatest extent practicable.

III. Requirements for Prospective Respondents 1. Concessionaire shall review and understand all contractual requirements of the

County as detailed in the Concession/Lease Agreement for the Operation of Food, Beverage Concession included as Exhibit A, and the County’s Proposal Conditions/ Instructions to Bidders included in this RFP packet.

2. Concessionaire shall comply with the State of Michigan Health regulations. Upon award of this contract, the selected Concessionaire must provide necessary copies of Sanitary Inspection Rating certificate of “Satisfactory.”

3. Recent photographs of the prospective Concessionaire’s current establishment/operation will be required as part of the RFP.

4. Equipment provided by Muskegon County is listed in the attached Lease Exhibit

B.

5. All items shall be priced at retail value.

6. Concessionaire responsibilities are outlined in the attached Lease agreement.

7. The County request the following from the prospective Concessionaire; a. Proposed restaurant menu and pricing, b. Proposed bar menu and pricing (if applicable), c. Proposed catering services to be made available (if applicable), d. Anticipated staffing plan, e. Proposed maintenance schedule, f. Designation of responsible party for designee on premises at all times.

8. Concessionaire hours of operation will be part of final negotiation. The airport is open 365 days a year including holidays. Hours of operation will be determined in part by the type of restaurant selected and business model proposed. Concessionaire to propose specific hours of operation between the times listed above.

Page 12

9

9. Summary of party responsible for operational functions of on-site food services is as follows:

Contractor/ Food Vendor

The County

Cash Receipts and Other Funds X Purchases: Food and Supplies X Payroll and Related Cost of Food Services Employees X Provide Food Service Equipment X Opening Cost X Maintain Small wares (Operating Expenses) X Maintenance/Repair – Food Service Equipment X Utilities (Electric and Gas) X Telephone X Pest Control X Facilities Maintenance (Cleaning Grease trap only) X Facilities Maintenance (Air ducts only) X Building Structure Repair X Trash Removal From Dining Area to be supplied dumpster X Trash Removal from Premises X Cleaning – Prep and storage areas X Cleaning – Dining area during service X Cleaning – Dining area nightly X Marketing and Promotions X Rental payment for café premises X Licenses and Permits (Operating Expense) X Provision of Office Equipment (Computers, Safe, Fax, Printers, etc.)

X

All Food Service Records and Reports X

IV. Basic Proposal Requirements 1. Content Format

The proposal must be limited to 20 pages, single spaced, one-sided. They must contain a Title Page showing the Request for Proposal subject, the firm’s name; address and telephone number of a contact person. This format shall be followed by a Table of Contents, recent photographs of the Concessionaire in operation and the responses to the following request for information.

2. Proposal Data Requirements The submission of a proposal serves as an acknowledgement and acceptance by the Concessionaire of all the terms and conditions set forth in this RFP. a. Executive Summary

Provide brief executive summary detailing highlights of your proposal, including proposed financial arrangements.

b. Company Profile x Brief history of your company

Page 13

10

x Description of comparable operations x Overview of procurement process x What differentiates your company? x References – provide a minimum of three comparable client references,

including name of client/company, address and telephone number and length of operation.

c. Operating Plan Detail your proposed operating plan and proposed staffing plan.

Table I. Proposed Staffing Plan Position Rate of Pay Hours/Week Annual Total Total

d. Restaurant x Overview of proposed dining services x Include sample menu x Define product specifications x Include price and portion list x Describe online menu capabilities x Present specific marketing and promotions to be implemented x Describe your approach to customer service

e. Bar (if applicable)

x Overview of proposed bar services x Include sample menu x Define product specifications x Include price and portion list x Present specific marketing and promotions to be implemented

f. Catering (On-Premise Office Services) x Sample menus x Online ordering capabilities x Identify type and quantity of brewing equipment to be provided x Mobile catering equipment available for use x Include product and price list

g. Account Management

x Describe local area resources and support x Provide on-site staffing plan x Describe on-site management qualifications

h. Quality and Safety

Page 14

11

x Describe Food Safety Standardsx Describe Hazard Analysis & Critical Control Points (HACCP)

Standards and Practices1. Describe how your company keeps current with safe practices2. Describe Quality Assurance Systems3. Describe how your company measures quality

i. Additional Informationx Provide any additional information relevant to this project.x Provide all required proposal forms

1. Proposal Certification / Non-Collusion Affidavit & Minority SupplierCertification

2. Addenda Summary3. Reference Worksheet4. Debarment, Suspension and other Responsibility Matters5. Non-Discrimination Statement6. W-9 Form7. Executive Order 11246

V. EVALUATION AND SELECTION PROCESS

A Selection Committee will evaluate each Respondent’s proposal and, at its discretion, will recommend a Respondent for award of an Agreement. Based upon the committee’s review, a short list of qualified proposers may be asked to make presentations on the respective concession program. This presentation should include, but not be limited to, marketing strategy, pricing program, restaurant theme, and ACDBE eligibility. The agreement will be awarded to the qualified Respondent whose Proposal is most advantageous to the Authority, based upon the following evaluation criteria:

1. Technical Abilitya. Understanding of the projectb. Concessionaire’s experience with similar facilities and their operating planc. Appearance of Concessionaire at other dining facilities at other locationsd. Technical approach and/or innovative idease. Inventory list of sale items and their respective prices

2. Management Experiencea. Experience of project manager and support staffb. Prior experience in delivering similar servicesc. Ability to complete projects on time

Page 15

MUSKEGON COUNTY AIRPORT CAPITAL BUDGET 4/22/2017 11:37 AM

DESCRIPTION Fund Project Activity FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 PROJECT

SUBTOTAL PROJECT

TOTAL

AIRPORT 21,575$ 21,575$ FAA 819,850$ 819,850$

STATE 21,575$ 21,575$ AIRPORT 137,500$ 137,500$

FAA 5,225,000$ 5,225,000$ STATE 137,500$ 137,500$

AIRPORT 3,750$ 3,750$ FAA 142,500$ 142,500$

STATE 3,750$ 3,750$ AIRPORT 750$ 12,000$ 12,750$

FAA 28,500$ 456,000$ 484,500$ STATE 750$ 12,000$ 12,750$

AIRPORT 2,500$ 66,225$ 68,725$ FAA 95,000$ 2,516,550$ 2,611,550$

STATE 2,500$ 66,225$ 68,725$ AIRPORT 9,250$ 9,250$

FAA 351,500$ 351,500$ STATE 9,250$ 9,250$

AIRPORT 2,500$ 2,500$ FAA 95,000$ 95,000$

STATE 2,500$ 2,500$ AIRPORT 2,500$ 3,750$ 30,000$ 5,000$ 41,250$

FAA 95,000$ 142,500$ 1,140,000$ 190,000$ 1,567,500$ STATE 2,500$ 3,750$ 30,000$ 5,000$ 41,250$

AIRPORT 7,500$ 7,500$ FAA 285,000$ 285,000$

STATE 7,500$ 7,500$ AIRPORT 16,875$ 16,875$

FAA 641,250$ 641,250$ STATE 16,875$ 16,875$

AIRPORT 7,500$ 26,325$ 26,325$ 60,150$ FAA 285,000$ 1,000,350$ 1,000,350$ 2,285,700$

STATE 7,500$ 26,325$ 26,325$ 60,150$ AIRPORT 2,500$ 25,200$ 27,700$

FAA 95,000$ 957,600$ 1,052,600$ STATE 2,500$ 25,200$ 27,700$

AIRPORT -$ -$ -$ -$ -$ -$ STATE 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 10,000$

AIRPORT 1,111$ 1,111$ 1,111$ 1,111$ 1,111$ 5,555$ STATE 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$

Airport 166,436$ 16,111$ 83,086$ 25,486$ 38,611$ 28,825$ 30,200$ 26,325$ -$ -$ 415,080$ 415,080$

FAA 6,282,350$ 570,000$ 3,115,050$ 926,250$ 1,425,000$ 1,095,350$ 1,147,600$ 1,000,350$ -$ -$ 15,561,950$ 15,561,950$

STATE1 177,325$ 27,000$ 93,975$ 36,375$ 49,500$ 28,825$ 30,200$ 26,325$ -$ -$ 469,525$ 469,525$

Total 6,626,111$ 613,111$ 3,292,111$ 988,111$ 1,513,111$ 1,153,000$ 1,208,000$ 1,053,000$ -$ -$ 16,446,555$ 16,446,555$

1,650,000$

Vehicles & Equipment Replacement

Equipment Purchase

2,406,000$

Taxiway F, G, H & K Lighting Rehabilitation

Design & Construction

300,000$

5,500,000$

863,000$ Design &

Construction

Acquire Land

Taxiway 'A' Pavement Rehabilitation

Runway 6/24 Lighting Rehab

Runway 6/24 Pavement Rehabilitation

TWYS A- K, Taxilane & Apron Re-Marking

Taxiway 'A' Lighting Rehabilitation

510,000$

GRANT ELIGIBLE



$ 1,108,000


150,000$

Obstruction Removal RWY 6/24 - Trees


Terminal Building Rehabilitation


$ 675,000

North GA Ramp Rehabilitation

LandPurchase

370,000$


2,749,000$

100,000$

Pavement Preservation & Re-Marking Program


MDOT Air Service Grant

Planning

MDOT ARFF Training Grant

$ 10,000 MISC.

$ 55,555

1Includes MDOT grants and other non-FAA grants & funding mechanisms from state

agencies.


Page 16

MUSKEGON COUNTY AIRPORT CAPITAL BUDGET 4/22/2017 11:37 AM

DESCRIPTION Fund Project Activity FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 PROJECT

SUBTOTAL PROJECT

TOTAL

Terminal AC System Replacement

AIRPORTDesign &

Construction225,000$ 225,000$ $ 225,000

Terminal Heating System Upgrades

AIRPORTDesign &

Construction110,000$ 110,000$ $ 110,000

Terminal ACVariable Drive Replacement

AIRPORTDesign &

Construction15,000$ 15,000$ $ 15,000

Terminal Roof Replacement

AIRPORTDesign &

Construction125,000$ 125,000$ $ 125,000

Hangar 5 Boiler Replacement

AIRPORTDesign &

Construction80,000$ 80,000$ $ 80,000

Terminal Parking Lot Control System

AIRPORTDesign &

Construction125,000$ 125,000$ $ 125,000

Airport Vehicle Gate System Upgrade

AIRPORTDesign &

Construction100,000$ 100,000$ $ 100,000

Obstruction Removal - Trees

AIRPORTDesign &

Construction100,000$ 100,000$ $ 100,000

Vehicles & Equipment Replacement

AIRPORTEquipment Purchase

-$ 150,000$ 150,000$ $ 150,000

Buildings & Facility Replacement

AIRPORTDesign &

Construction-$ -$ $ -

Pavement Preservation Program

AIRPORTDesign &

Construction-$ -$ $ -

Airport Rental Car Wash Facility

CFC RESERVEDesign &

Construction440,000$ 440,000$ $ 440,000

Total Airport 995,000$ 475,000$ -$ -$ -$ -$ -$ -$ -$ -$ 1,470,000$ 1,470,000$

1,161,436$ 491,111$ 83,086$ 25,486$ 38,611$ 28,825$ 30,200$ 26,325$ -$ -$ 1,885,080$ 1,885,080$

6,282,350$ 570,000$ 3,115,050$ 926,250$ 1,425,000$ 1,095,350$ 1,147,600$ 1,000,350$ -$ -$ 15,561,950$ 15,561,950$

177,325$ 27,000$ 93,975$ 36,375$ 49,500$ 28,825$ 30,200$ 26,325$ -$ -$ 469,525$ 469,525$

TOTAL CAPITAL PROGRAM FOR FISCAL YEAR: 7,621,111$ 1,088,111$ 3,292,111$ 988,111$ 1,513,111$ 1,153,000$ 1,208,000$ 1,053,000$ -$ -$ 17,916,555$ 17,916,555$

TOTAL FAA:

TOTAL STATE:

NON-GRANT ELIGIBLE

TOTAL AIRPORT:

Page 17

REQUEST FOR BOARD CONSIDERATION-COUNTY OF MUSKEGON

COMMITTEE TRANSPORTATION

BUDGETED NON-BUDGETED PARTIALLY BUDGETED � _ �

REQUESTING DEPARTMENT AIRPORT

COMMITTEE DATE 05/18/17

REQUESTOR SIGNATURE ROBERT LUKENS

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES) On May 2, 2017, the Airport Advisory Committee discussed changes to the Committee Bylaws and voted to send the changes to the Board of Commissioners for consideration. The primary revisions included modifying the membership descriptions in Article II to remove dates and simplify the language; eliminating Article III, Section 1. Annual Meeting; modifying the language in (new) Article III, Section 1. Regular Meeting; adding the Airport Manager as an ex-officio member of the committee, and modifying airport staff liaison support of the committee. SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES)

Move to approve the May 2, 2017, amendments to the Airport Advisory Committee Bylaws. ADMINISTRATIVE ANALYSIS (AS APPLICABLE) HUMAN RESOURCES ANALYSIS:

FINANCE & MANAGEMENT ANALYSIS:

CORPORATE COUNSEL ANALYSIS: CONCUR

ADMINISTRATOR RECOMMENDATION:

If motion originates from a Statutory Board, Authority or Advisory Committee, please provide the date the motion was approved by that Board/Authority/Committee AGENDA DATE: 05/18/17

AGENDA NO.: TR17/05-

BOARD DATE: 05/23/17

PAGE NO.

Revised 5/2/17

05/02/17

Page 27

H:\Airport Advisory Committee\Bylaws\AAC Bylaws, Rev _DRAFT_04-25-17.docx Page 1 of 5

BYLAWS

OF

MUSKEGON COUNTY AIRPORT ADVISORY COMMITTEE

ARTICLE I Purpose and Formation

Section 1 - Formation. The Muskegon County Board of Commissioners (“Board”)

hereby establishes an Airport Advisory Committee (“Committee”) for the Muskegon County Airport (“Airport”). The Committee shall be governed by these Bylaws and shall conduct business as set forth herein.

Section 2 - Advisory Status Only. All power to make law or policy concerning the

Airport is reserved to the County Board of Commissioners, or, to the extent delegation of authority has been extended by the Board to the Airport Manager. The Committee shall act in an advisory capacity only.

Section 3 - Purpose. The purpose of the Committee is to allow for citizen input on various issues facing the Airport, such as (but not limited to) expansion, funding, safety regulations, customer service, education of the public on the advantages of a county owned airport, identification and prioritization of future needs, and offering ideas for the marketing and events assisting in the growth of the Airport.

ARTICLE II Membership of Committee

Section 1 - Membership. The Committee shall be comprised of the following eleven

(11) Members:

a. One (1) representative from the City of Norton Shores appointed by the City Council of the City of Norton Shores. The term of office for the Norton Shores representative shall commence on January 1 of each even-numbered year and shall expire on December 31 of each following odd-numbered year.

b. One (1) representative from the Muskegon Lakeshore Chamber of Commerce appointed by the Board of the Muskegon Lakeshore Chamber of Commerce. The term of appointment for the Chamber of Commerce representative shall commence on January 1 of each odd-numbered year and shall expire on December 31 of each following even-numbered year.

c. One (1) representative from the public sector. This representative shall be appointed by the Board, utilizing the Board’s policy for citizen appointments. The term of appointment for the public sector representative shall commence on January 1 of each even-numbered year and shall expire on December 31 of each following odd-numbered year.

Page 28


d. Three (3) representatives from the private sector. These representatives shall

be appointed by the Board, utilizing the Board’s policy for citizen appointments. The term of appointment for the private sector representatives shall commence on January 1 of each even-numbered year and shall expire on December 31 of each following odd-numbered year.

e. Two (2) Airport/Airport Business Park tenants. These representatives shall be appointed by the Board, utilizing the Board’s policy for citizen appointments. The term of appointment for the Airport/Airport Business Park representatives shall commence on January 1 of each odd-numbered year and shall expire on December 31 of each following even-numbered year.

f. Three (3) members of the Muskegon County Board of Commissioners. These members of the Committee shall be selected by the Board, from among the membership of the Board. One member must be the current chair of the County of Muskegon Transportation Committee. The term of this member does not expire. One Commission member shall have a term commencing on January 1 of each even-numbered year and shall expire on December 31 of each following odd-numbered year. The second Commission member shall have a term commencing on January 1 of each odd-numbered year and shall expire on December 31 of each following even-numbered year.

Section 2 - Vacancies. Should a member of the Committee resign or should a vacancy otherwise occur, the remainder of the unexpired term for that position shall be filled in the same manner that said position would be filled under Article II, Section 1, of these Bylaws.

Section 3 - Removal. The Board, by a majority vote, may at any time remove any Member of the Committee. The resulting vacancy shall be filled in the manner set forth in Article II, Section 2, of these Bylaws, but shall not be filled with any person previously removed from the Committee by the Board.

Section 4 - Compensation. Members of the Committee shall serve without

compensation but shall be reimbursed for actual, reasonable, and necessary expenses incurred by a Member except as allowed by the Board.

ARTICLE III Meetings

Section 1 - Regular Meeting. Regular meetings of the Committee shall occur on the

first Tuesday of the month, unless notice is provided to the Committee at least seven (7) days before the scheduled monthly meeting, and will be held inat a place and time, as directed by the Chair, unless notice is provided to the Committee at least seven (7) days before the scheduled meeting. Notice of regular meetings shall be provided by e-mail to the Members and Board at least seven (7) days prior to each regular meeting.

Section 2 - Special Meeting. Special meetings of the Committee may be called by a majority of the Members present at a regular meeting or by the Chair. Such meetings shall be held in at a place and time as directed by the Chair and stated in the Notice of Special Meeting. Any request for a special meeting shall state the purpose of the proposed special meeting.

Page 29


Notice of any special meetings shall be provided by e-mail to the Members and Board at least seven (7) days prior to any such special meeting.

Section 3 - Notice of Meetings. In addition to the notice otherwise required by these Bylaws, notice of any regular or special meeting of the Committee, shall be provided to the public, as may be required by law.

Section 4 - Quorum. A majority of the Members of the Committee then appointed and serving, shall constitute a quorum for the transaction of business. Action by the Committee shall be taken upon the assent of a majority of the Members present at a meeting at which a quorum is present, except when action by a majority of the Members then in office may be specifically required by other sections of these Bylaws. No proxy voting shall be permitted.

Section 5 - Conduct of Meetings. Meetings of the Committee shall be presided over by the Chair, or in their absence, the Vice Chair or, in their absence, a committee member chosen by the Committee members at the meeting.

Section 6 - Telephonic Conferences. A Member may participate in a meeting of the Committee by a conference telephone or similar communication equipment by which all persons participating in the meeting may hear each other if all participants are advised of the communications equipment and the names of the participants in the conference are divulged to all participants. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting.

ARTICLE IV Officers

Section 1 - Election or Appointment. The Committee shall elect a Chair and a Vice Chair

at the January meeting. The Members may also appoint such other officers and agents, as they may deem necessary for the transaction of the business of the Committee. The same person may hold any two or more offices, but no officer shall execute, acknowledge, or verify any instrument in more than one capacity. The Airport Manager shall serve as an ex officio member of the Committee.

Section 2 - Term of Office. The term of office of all officers shall commence upon their election or appointment and shall continue thereafter until their respective successors are chosen or until their resignation or removal. Any officer may be removed from office at any meeting of the Committee, with or without cause, by the affirmative vote of a majority of the Members, whenever in their judgment the best interests of the Committee will be served thereby. An officer may resign by written notice to the Committee. The resignation shall be effective upon its receipt, or at a subsequent time specified in the notice of resignation. The Members of the Committee shall have power to fill any vacancies in any offices occurring for whatever reason.

Section 3 - Compensation. Officers shall not receive compensation for their services to the Committee, other than as provided in Article II, Section 4.

Page 30


Section 4 - Chair. The Chair shall preside over all meetings of the Committee and shall supervise the affairs of the Committee with direction and assistance of the Airport Manager. In absence of the Chair, the Vice Chair, or an appointed committee member shall preside over the meeting.

Section 5 - Vice Chair. The Vice Chair shall, in the absence or disability of the Chair, perform the duties and exercise the powers of the Chair and shall perform such other duties as the Committee shall prescribe.

Section 6 - Staff Liaison. The Airport Manager, or designee, shall act as the Staff Liaison of the Committee, and shall assist the Committee in carrying out its duties. The Staff Liaison shall help facilitate and foster cooperation between the Committee, the County, and the Airport in achieving successful airport-related projects and programs. The Staff Liaison will assure the recording and maintenance of permanent minutes of the Committee. Copies of minutes shall be distributed to the Committee members prior to the next Committee meeting.

ARTICLE V Indemnification

Section 1 - Indemnification and Insurance. The Muskegon County Board of

Commissioners shall have authority, to the fullest extent now or hereafter permitted by law and by regulations and rulings issued by the Internal Revenue Service, to indemnify any Member or officer of the Committee who was or is a party to or threatened to be made a party to any threatened, pending, or completed civil action, suit or proceeding by reason of the fact that such person is or was a Member, officer, employee or agent of the Committee, against expenses (other than taxes, penalties, or expenses of correction) including attorneys’ fees (which expenses may be paid by the County of Muskegon in advance of the final disposition of such action, suit or proceeding as provided by law), actually and reasonably incurred by such person in connection with such action, suit or proceeding, if such person acted (or refrained from acting) in good faith and in a manner such person reasonably believed to be in or not opposed to the best interests of the Committee and such person is either successful in his or her defense or the proceeding is terminated by settlement, and such person has not acted willfully and without reasonable cause with respect to the Committee duties concerned. The Muskegon County Board of Commissioners may purchase and maintain insurance on behalf of any such person against any liability (including penalties, taxes, expenses of correction, judgments, settlements or expenses) asserted against him or her and incurred by him or her in any such capacity or arising out of his or her status as such.

Section 2 - Rights to Continue. The indemnification herein provided for may, at the pleasure of the Muskegon County Board of Commissioners, continue as to a person who has ceased to be a Member or officer of the Committee and, to the extent provided in a resolution of the County Board, may continue as to a person who has ceased to be an employee or agent of the Committee. Any indemnification of a person who was entitled to indemnification after such person ceased to be a Member, officer, employee or agent of the Committee shall inure to the benefit of the heirs, personal representatives, and administrators of such person.

ARTICLE VI

Page 31


Fiscal Year; Notices Section 1 - Fiscal Year. The fiscal year of the Committee shall begin on the 1st day of

January of each year and shall end of on the 31st day of December following.

Section 2 - Notices. Any notice required by statute or by these Bylaws to be given to the Members or to any officer of the Committee, unless otherwise provided or in any statute, shall be sufficient if given by e-mail and/or by depositing the same in a United States post office box or receptacle in a sealed, postage paid wrapper, addressed to such Member or officer at his or her last address as the same appears on the records of the Committee, and such notice shall be deemed to have been given at the time of such mailing.

ARTICLE VI

Amendments

Section 1 - Amendments. These Bylaws may be altered or repealed or new Bylaws may be adopted in lieu thereof by the affirmative vote of a majority of the Board then in office at any meeting of the Board, if a notice of the proposed alteration, repeal, or substitution be contained in the notice of such meeting.

I HEREBY CERTIFY that the above Bylaws were adopted on __________________.

___________________________________ Benjamin E. Cross, Chairman Muskegon County Board of Commissioners

Page 32

REQUEST FOR BOARD CONSIDERATION-COUNTY OF MUSKEGON

COMMITTEE TRANSPORTATION

BUDGETED NON-BUDGETED PARTIALLY BUDGETED _ � �

REQUESTING DEPARTMENT AIRPORT

COMMITTEE DATE 05/18/17

REQUESTOR SIGNATURE ROBERT LUKENS

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES)

This item seeks approval of MDOT Capital Improvement and Equipment Project Grant Contract No. 2017-0482. This grant will provide $10,000 of State Aviation Funds for construction of terminal facility enhancements to the TSA Security Screening Checkpoint and Baggage Screening area. The total project will expend up to $11,112.00. MDOT requires the County provide a local match of 10% ($1,112). The required local match is budgeted for in the Airport’s FY2017 Budget (5810-0536-539.000 State Grant). SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES) Move to approve MDOT Capital Improvement and Equipment Project Grant Contract No. 2017-0482, providing $10,000 of State Aviation Funds for terminal facility security enhancements and requiring a local match of $1,112 as identified in the Airport’s FY2017 approved budget. ADMINISTRATIVE ANALYSIS (AS APPLICABLE) HUMAN RESOURCES ANALYSIS:

FINANCE & MANAGEMENT ANALYSIS:

CORPORATE COUNSEL ANALYSIS: CONCUR

ADMINISTRATOR RECOMMENDATION:

If motion originates from a Statutory Board, Authority or Advisory Committee, please provide the date the motion was approved by that Board/Authority/Committee AGENDA DATE: 05/18/17

AGENDA NO.: TR17/05-

BOARD DATE: 05/23/17

PAGE NO.

Revised 5/2/17

05/02/17

Page 33

Muskegon County Airport Airport Advisory Committee · Muskegon County Airport Airport Advisory...

Documents

Transcript of Muskegon County Airport Airport Advisory Committee · Muskegon County Airport Airport Advisory...