Municipal Emergency Management Plan Version 7 2014 … · Public edition SECTION A – THE PLAN A.4...

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SECTION A – THE PLAN

SECTION A - The Plan V7 TRIM: 14/16185 VERSION: 2014 ISSUE DATE: 15/10/14 A1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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TABLE OF CONTENTS

A.1 INTRODUCTION ....................................................................................................................3

A.2 AIM .........................................................................................................................................3

A.3 OBJECTIVES .........................................................................................................................3

A.4 AUTHORITY ...........................................................................................................................4

A.5 HOW TO USE THIS PLAN .....................................................................................................4

A.6 ASSESSMENT OF RISK ........................................................................................................6

A.7 FREQUENCY OF REVIEW ....................................................................................................7

A.8 TESTING OF THE PLAN ........................................................................................................7

A.9 LODGEMENT OF THE PLAN .................................................................................................8

A.10 AUDIT ...................................................................................................................................8

A.11 MUNICIPAL ENDORSEMENT ..............................................................................................9

A.12 STATEMENT OF ATTAINMENT. ....................................................................................... 10

DOCUMENT SUMMARY

DOCUMENT NAME SECTION A - The Plan V7.docx

TRIM REF TRIM: 14/16185

LAST UPDATED 26/11/2014

MEMPC ENDORSED 19/02/2014

EDITIONS 2002 TRIM 02/60657

2007 TRIM 13/26449 V01

2008 TRIM 13/26449 V05

2010 TRIM 13/26449 V10

2011 TRIM 13/26449 V11

2014 TRIM 14/16185

CONTACT DETAILS

All enquiries:

Municipal Emergency Resource Officer, City of Kingston

1230 Nepean Highway, Cheltenham, VIC 3194

e [email protected]

t 1300 653 356

A2 TRIM: 14/16185 VERSION: 2014 ISSUE DATE: 15/10/14 SECTION A - The Plan V7

This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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mailto:[email protected]

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A.1 INTRODUCTION

An emergency is any actual or imminent event which endangers or threatens to endanger the health and

wellbeing of any person, damage property or endanger the environment. An emergency can therefore be

defined as the impact of an event on a vulnerable community.

A risk based assessment of potential threats to this municipality has been conducted as part of Council’s

broader Community Risk Management Planning Process. The outcome of this process will be the

development of risk reduction strategies that enhance personal safety and security within the City of

Kingston. These strategies are currently being developed in conjunction with key stakeholders in the

community, including other (Federal and State) Government agencies and will be reviewed on regular basis.

The Municipal Emergency Management Plan (The Plan) is the overarching document which facilitates

Council’s total emergency management planning, prevention and preparedness, response and recovery

initiatives with sub-plans addressing specific identified risks which are linked into The Plan.

The Plan integrates with emergency management planning at Regional and State level. Emergency

management arrangements that are covered in those plans are not included in this document and it is

presumed that persons involved in the management of emergencies have an understanding of these

arrangements.

This Plan should be considered in conjunction with Regional and State Plans.

These can be found via www.emv.vic.gov.au

A.2 AIM

The aim of this Plan is to;

• Educate communities

• Minimise risk in the community relating to Emergency Events

• Lay out Councils’ response and recovery arrangements of emergencies.

A.3 OBJECTIVES

The broad objectives of this Plan are to:

• Identify, evaluate and implement measures to prevent or reduce emergency risks within this

community.

• Encourage and support the education within the community of emergency hazard risk awareness

and reduction.

• Detail the arrangements for the activation and coordination of municipal resources in response to

emergencies.

• Detail arrangements for providing assistance to the affected community during recovery from an

emergency.

• Complement other local, regional and State planning arrangements.


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A.4 AUTHORITY

The Plan is developed by the City of Kingston Municipal Emergency Planning Committee formed by the City

of Kingston pursuant to the requirements of Part Four, Section 20 of the Emergency Management Act 1986 /

2013.

Appendix K3 of The Plan details the Terms of Reference and Structure of the Municipal Emergency

Planning Committee, Sub-committees and reference and related documents including, Acts, Regulations

and other relevant documents.

The Plan is administered and maintained by Council’s Municipal Emergency Resource Officer.

Address all enquiries to:

Municipal Emergency Resource Officer

City of Kingston

1230 Nepean Highway

CHELTENHAM, VICTORIA 3194

PO Box 1000, Mentone VIC 3194

Email: [email protected]

Phone: 1300 653 356

A.5 HOW TO USE THIS PLAN

The Plan details general arrangements that can be utilised to manage most emergencies which might occur

within the municipality. It also contains a range of sub-plans dealing with functional matters such as

administration, catering, communications, IT and Emergency Relief Centres.

Activating and coordinating emergency resources is an integral part of Council’s daily operations.

Accordingly, levels of response can be increased or decreased without the need for formal declaration of an

emergency or activation of The Plan.

Because every emergency event is different, the actual implementation of The Plan and its sub-plans must

be flexible to meet the specific requirements of the situation. In many cases, it may be only necessary to use

a particular sub-plan or other element of the broader Plan, to effectively and promptly respond to the given

event.

The Plan contains a variety of information which can be used in various ways.

• Management arrangements that contain general information about emergencies, planning,

response and recovery arrangements, and roles and responsibilities of people and organisations

involved in emergency management.

• Functional Sub-Plans and Operating Guidelines which are to be used during an actual

emergency and are formatted to be used as stand-alone operational documents.

• Appendices that contain ancillary information including administration details, frequency of review

and Emergency Management Documentation procedure and storage.

• Emergency Management Act – reference to the Emergency Management Act throughout this plan

refers to the current gazetted legislation/s. As a number of changes are currently being undertaken

to the Act it is the readers responsibility to make themselves aware of the current legislation and the

year that the legislation enacted.



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The Municipal Emergency Management Planning Committee has endorsed that, for operational purposes,

some sections of this Plan shall have Restricted Distribution. These sections include;

• Section B Contact List

• Section C Resources and Services Contact List

• Section K Appendices

• Section M Emergency Management Positions Statements

• Section N Standard Operation Procedures and Manuals

• Section O Hazard Sub-Plans

Public versions of some of these documents may be developed at the request of the Municipal Emergency

Management Planning Committee as part of that Hazards Community Engagement and Education program.

PUBLIC VERSION OF THE PLAN

A Public Version of The Plan will be made available as listed in Section A.9. The Public Version of The Plan,

on the endorsement of the Municipal Emergency Management Committee, will have information of an

operational nature removed before being made public.

The Public Version of The Plan will be updated and made available on completion and receipt of the

Certificate of Audit.

The Public Version of The Plan and Sub-plans will be made available through the Council’s Website and

Public Libraries.


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A.6 ASSESSMENT OF RISK

The City of Kingston, in partnership with the members of the MEMPC, undertakes a yearly review of the

Risks and Treatment Options for those risks identified within the municipality.

This process known as the Community Emergency Risk Management (CERM) uses guidelines from:

• ISO 31000: Risk Management: 2009 standard – new, superseding AU/NZ 4360

• National Emergency Risk Assessment Guidelines (NERAG)

• State Emergency Risk Assessment Methodology (SERAM) – Victoria.

The following table is taken from the CERM workbook which is included as Section O.1 of this Plan and

shows which risks the MEMPC believe to be of highest importance within the municipality of Kingston.

A review of these risks will be undertaken by the Municipal Emergency Risk Management Steering

Committee annually with a complete review of the CERM process undertake by the full MEMPC once every

four years.

TABLE 1: Risks of the highest importance to the City of Kingston ELEMENTS AT RISK

HAZARD LIKELIHOOD CONSEQUENCES RISK RATING CONTROL AGENCY PE

OP

LE

PR

OP

ER

TY

EN

VIR

ON

ME

NT

EC

ON

OM

Y

Heatwave Likely Catastrophic Extreme VicPol

Flash Flood Almost Certain Major Extreme SES

Severe Storm Almost Certain Major Extreme SES

Aviation Incident Likely Major High VicPol

Transport Accident (Train / Rail) Likely Major High VicPol

Electricity Failure Likely Serious High DSDBI

Hazardous Material Release* Possible Major High MFB / CFA

Food / Water Contamination Possible Major High DH

Civil Disturbance Possible Serious Moderate VicPol

Insect Incursion Possible Serious Moderate DEPI

Fire Industrial & Commercial Possible Serious Moderate MFB / CFA

Utility Failure Protracted Possible Serious Moderate DSDBI

Building Collapse Rare Catastrophic Moderate MFB / CFA

Earthquake Rare Major Moderate SES

Gas Main Rapture Rare Major Moderate MFB / CFA /DSDBI

Bridge Collapse Rare Major Moderate VicRoads

Pandemic Rare Major Moderate DH

Landslip Rare Major Moderate VicPol

Bush Fire Rare Serious Low CFA / DEPI



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A.7 FREQUENCY OF REVIEW

Individual items or sections of The Plan will be reviewed annually and may be updated as changes occur or

to the maximum period of update frequencies as listed in Appendix K18.

The overall Plan is to be undertaken a full review every three years prior to Audit.

Organisations, departments and sub-committees delegated with responsibilities in The Plan are requested to

notify the Municipal Emergency Resource Officer in writing of any changes of detail.

Municipal Emergency Resource Officer

City of Kingston

1230 Nepean Highway

CHELTENHAM, VICTORIA 3194

PO Box 1000 Mentone VIC 3194


Phone: 1300 653 356

A.8 TESTING OF THE PLAN

The responsibility for planning and implementing annual test exercises rests with the Municipal Emergency

Planning Committee, in conjunction with the Executive Committee.

Testing all or part of the plan will occur at least annually as a minimum. This may be undertaken in either full

scale (MECC and Relief Centre), municipal or all agencies, individual areas or desktop format.

The last MEMPC meeting of the year will discuss and plan for exercises for the follow 12 – 18 months


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A.9 LODGEMENT OF THE PLAN

Under the Victorian Libraries Act 1988 Section 49, Council is required to provide a copy of The Plan to the

National Library of Australian and the State Library of Victoria. The Act requires the deposit and within two

months of every new or amended publication published in Victoria.

The MEMPC has endorsed that a Public version of The Plan be made available and that only the Public

Version will be deposited as detailed above.

NATIONAL LIBRARY OF AUSTRALIA

A copy of The Plan shall be sent to the National Library of Australia. A Legal Deposit receipt will be issued.

Legal Deposit Unit

National Library of Australia

Canberra ACT 2600

Telephone: 02 6262 1312


STATE LIBRARY OF VICTORIA

A copy of The Plan shall be sent to the State Library of Victoria. A Legal Deposit acknowledgement will be

issued.

Legal Deposit Librarian

State Library of Victoria

328 Swanston Street

Melbourne VIC 3000

Telephone: 03 8664 7138


AUSTRALIAN EMERGENCY MANAGEMENT LIBRARY

A copy of The Plan shall be sent to the Australian Emergency Management Library.

Australian Emergency Management Library

601 Mount Macedon Road

Mount Macedon VIC 3441

Telephone: 03 5421 5246


Council will also make available through its Municipal Libraries a Public Version of The Plan.

A.10 AUDIT

Under the Emergency Management Act 1986 & 2013, Part 4 sect. 21, this Plan is to be audited by the Chief

Officer - Victoria State Emergency Service every three years.

The Audit may consist of a panel comprised from Planning, Response, Relief / Recovery agencies members

and may be delegated by the Chief Officer – Victoria State Emergency Service at their discretion.

The next audit is due following three years from the date of the previous audit unless otherwise stated or

advised by the Chief Officer – Victoria State Emergency Service.

A Statement of attainment from the last Audit can be found in Section A.12 of this Plan.



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A.11 MUNICIPAL ENDORSEMENT

This Plan has been produced by the Kingston City Council pursuant to Part 4 Section 20(1) of the

Emergency Management Act 1986 & 2013.

The Kingston City Council understands and accepts its roles and responsibilities as described in Part 4 of

the Emergency Management Act 1986 & 2013.

The Kingston City Council and the member agencies of the MEMPC understand that they are the custodian

of this Plan on behalf of the community of Kingston. The responsibility in the prevention and preparedness,

planning, response and recovery from an emergency lays with each member of the community and the

organisations existing or working within the municipality.

This Plan is a result of the co-operative efforts of the Municipal Emergency Planning Committee (MEMPC)

after consultation with the representatives of those agencies and organisations identified therein and

endorsed by the full MEMPC. A copy of the emergency service agency members of the MEMPC can be

found in Appendix K3

The City of Kingston

Under the delegation by council on

25th day of February 2014

approve and adopt this plan.

In the presence of


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A.12 STATEMENT OF ATTAINMENT.

Below is a scanned copy of the statement of attainment certificate from the Municipal Emergency

Management Plan Audit undertaken by the Victoria State Emergency Service. The date on the certificate is

to be used to ascertain the latest date (required every three years from certification) that the next municipal

audit is to take place, unless otherwise stated by the Operations Director – Victoria State Emergency

Service.



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SECTION D – AREA DESCRIPTION

SECTION D - Area Description TRIM: 14/16188 VERSION: 2014 ISSUE DATE: 15/10/14 D-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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TABLE OF CONTENTS

D.1 DESCRIPTION OF MUNICIPALITY .......................................................................................3

D.2 INFRASTRUCTURE ...............................................................................................................4

D.3 DEMOGRAPHY .................................................................................................................... 10

D.4 MAJOR HAZARD FACILITIES ............................................................................................. 15

D-2 TRIM: 14/16188 VERSION: 2014 ISSUE DATE: 6/02/14 SECTION D - Area Description


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D.1 DESCRIPTION OF MUNICIPALITY

The City of Kingston is a south-eastern municipality, of the Greater Melbourne metropolitan area, with

coastal frontage of 13kms on Port Phillip Bay

The terrain is generally flat to slightly undulating, with low-lying areas of the former Carrum Swamp at the

rear of Aspendale, Chelsea and Carrum. The municipality is approximately 91sq. kms in size. Much of the

municipality is sandy in nature, and forms part of the south-eastern sand belt of the metropolitan area.

The major waterways of the Patterson River and Mordialloc Creek flow through the municipality, and

discharge to Port Phillip Bay at Carrum and Mordialloc respectively. These streams service a large portion of

the eastern side of Melbourne for drainage outfall.

The western boundaries of the municipality are Port Phillip Bay from Carrum North to Mentone, North along

Charman Road to the Frankston Stoney Point Rail line, continuing in a northerly direction along the railway

line to Nepean Highway, Moorabbin, then north along Nepean Highway to South Road.

The northern boundaries are South Road in an easterly direction to Warrigal Road, Warrigal Road to Centre

Road, and Centre Road to Westall Road.

The eastern boundaries are south along Westall Road to the Springvale by-pass, south easterly direction to

Springvale Road, then south along Springvale Road to the Frankston Freeway. Continuing in a southerly

direction along the Frankston Freeway to the Eel Race Drain in Carrum.

The southern boundary is the Eel Race Drain in a westerly direction across Nepean Highway to the

Foreshore Reserve of Port Phillip Bay.

D.1.1 MUNICIPAL MAP

The above map provides an overview of the municipality with suburban boundaries and council wards.


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The Municipality consists of 22 suburbs which hare spilt into 3 wards. The below table provides the Ward

district and the suburbs within those Wards.

NORTH WARD – BLUE CENTRAL WARD – SAND SOUTH WARD – GREEN

Oakleigh South Cheltenham Aspendale

Moorabbin Mentone Aspendale Gardens

Highett Parkdale Waterways

Clayton South Braeside Edithvale

Heatherton Mordialloc Chelsea

Dingley Village Moorabbin Airport Chelsea Heights

Clarinda Bonbeach

Patterson Lakes

Carrum

This map provides an aerial overview of the municipality.

D.2 INFRASTRUCTURE

ROAD NETWORK

The following significant roads run through the municipality:

• Nepean Highway,

• Warrigal Road,

• South Road,

• Springvale Road,

• Edithvale Road,

• Wells Road,

• Boundary Road,

• Lower Dandenong Road,

• Centre Dandenong Road,

• Clayton Road,

• Westall Road,

• Old Dandenong Road,

• Dingley Arterial (Under construction) and

• Mornington Peninsula Freeway.



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THE MOORABBIN (HARRY HAWKER) AIRPORT

Located in the geographic centre of the municipality, The Moorabbin Airport is the busiest light aeroplane

airfield in the country. There are significant flight paths over the Moorabbin, and surrounding areas.

RETAIL CENTRES

Kingston is serviced by a number of retail areas from major complexes through to strip shopping areas.

Major retail complexes include:

• Southland in Cheltenham on Nepean Highway and;

• DFO on Centre Dandenong Road within Moorabbin Airport.

A number of strip shopping areas are located at:

• Moorabbin,

• Cheltenham,

• Mentone,

• Mordialloc,

• Dingley Village,

• Clarinda,

• Aspendale Gardens,

• Chelsea and

• Carrum.

Principal commercial/retail areas are:

• Cheltenham (Southland Shopping complex)

• Moorabbin Airport

• Moorabbin

• Mentone

• Mordialloc


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Map above indicates principal commercial/retail areas areas within the municipality.

RAIL NETWORK

There is a major rail line running through the municipality (Caulfield / Frankston Line) from North to South.

This includes the rail stations of:

• Moorabbin, • Highett, • Cheltenham, • Mentone, • Parkdale, • Mordialloc, • Aspendale, • Edithvale, • Chelsea, • Bonbeach, • Carrum.

Westall station is situated on the

Dandenong line and is in the north

east of the municipality in the

suburb of Clayton South. There

are 47 railway crossings, both

road and pedestrian, within the

municipality with 2/3rds being

controlled by signals and boom

gates.



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UTILITIES

Electricity and Gas support within the municipality is managed by United Energy Group – United Energy and

Multinet.

CATCHMENT AUTHORITY

Water catchment within the municipality is Melbourne Water.

South East Water supply water and sewage services to the municipality.

DRAINAGE

Stormwater drainage within the municipality is managed by the City of Kingston and Melbourne Water.

Due to the flat nature of the municipality and the run off into Port Phillip Bay a large number of retarding

basins are found throughout the municipality. These basins are owned and managed by either Melbourne

Water or the City of Kingston.

GAS PIPELINE

Due to the location of the municipality a number of ‘main supply’ gas pipes run through the City of Kingston.

MEDICAL

The following Hospitals are located within the municipality or close to its boundaries:

Three hospitals are located within the municipal boundaries at:

• Como Parade, Parkdale (Como Private Hospital),

• Warragul and Kingston Roads, Heatherton (Kingston Centre), and

• Bayside Health (Day).

Major Hospitals in neighbouring municipalities include:

• Dandenong Hospital,

• Monash Medical Centre – Clayton Campus (Clayton),

• Monash Medical Centre – Moorabbin Centre (Bentleigh),

• Sandringham Hospital, Bluff Road Sandringham, and

• Frankston Hospital, Hastings Road, Frankston.

INDUSTRY

Considerable industry is within the Municipality which mainly consists of light to medium range predominately

across Moorabbin, Cheltenham, Dingley Village, Mordialloc, Clayton South and Braeside.

The City of Kingston and its neighbouring municipality of Greater Dandenong comprises the greatest

concentration of small to medium industry in the Melbourne region and the second largest in Australia

(outside of Brisbane). This brings a particular risk profile to the municipality with regard to industrial incidents

and the use of potentially hazardous chemicals and manufacturing processes.

Two of the largest Melbourne metropolitan waste transfer stations / landfill operations also operate within the

City of Kingston with another on its border in the north east corner of the municipality.

While there are a number of hazards facilities within and bordering the municipality, there is no Major Hazard

Facilities as defined by the WorkSafe Victoria definition.


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AGRICULTURAL COMMODITIES

Due to the nature of the terrain within the municipality approximately 900ha within the boundaries of

Kingston is used for agricultural purposes. Around 50ha is used for vegetable growing for human

consumption and 846ha for livestock.

FIRE DISTRICTS

Due to the nature of the municipality at the time of foundation the City of Kingston has developed from the

large bush and swamp areas of the outer fringe of Greater Melbourne to a thriving municipality of residential,

industrial, commercial and recreation activities.

This sees the Municipality covered by the two main Fire Services of the Metropolitan Fire Brigade (MFB) and

the Country Fire Authority (CFA). In some incidents the two fire services will work together through their

interagency MOU.

The map below shows the areas within the municipality that each of the Fire Services have jurisdiction over.



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BUSH FIRE PRONE AREAS

Under the Bush Fire Royal Commission 2009, the State of Victoria introduced Bushfire Management Overlay

for fire prone areas state-wide. Since being introduced a number of revisions have taken place.

This was due, in part, through consultation with councils, the building industry and subject matter experts on

areas throughout the state having a low rating to the potential bush fire risk.

The Fire Services Commissioner during 2012 undertook consultation with stakeholders and sought

submissions from council Building Surveyors and Municipal Fire Prevention Officers across the state to

review the Bush Fire Prone Areas and those findings were submitted to the State Government of Victoria for

approval.

On August 2 2013 the State Government gazetted the follow areas within the City of Kingston as falling into

the category of low rating bush fire prone.

NEIGHBOURHOOD SAFER PLACES

A recommendation from the Bush Fire Royal Commission (2009) was that all councils within CFA districts

should investigate and develop Neighbourhood Safer Places. A review of the Bush Fire Risk and in

consultation with the CFA the City of Kingston does not require a Neighbourhood Safer Place as described

in the CFA Act.


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COASTAL

The City of Kingston on its western boundary abuts the eastern side of Port Phillip Bay with approximately 13

kms of coastal frontage.

The southern end of the municipality along this coastal stretch is low lying and flat with approximately 2

metres above sea level dune from beach to property boundary increasing in height to approximately 21

metres above sea level at the northern end of the municipality.

Beach Road runs directly long the foreshore from Mentone south to Mordialloc Creek. South of Mordialloc

Creek to Carrum has residential property abutting the foreshore reserves with Nepean Highway a natural

levee.

The following provides an overview of the coastal area of the municipality.

D.3 DEMOGRAPHY

The municipality includes the suburbs of Aspendale, Aspendale Gardens, Bonbeach, Braeside, Carrum,

Chelsea, Chelsea Heights, Clarinda, Dingley Village, Edithvale, Heatherton, Mentone, Mordialloc, Parkdale,

Patterson Lakes, South Oakleigh, Waterways, parts of Cheltenham, parts of Highett and part of Moorabbin.

As of the 2011 Australia Bureau of Statistics Census Report the municipality has a total population of

148,830 people; an increase of 9,000 (139,796) than in 2006.

The percentage of residents born overseas is approximately 30.2%; the number from a non-English

speaking background is 24.0% (2006 Census data).

15.6% precent of the residents residing within the municipality are aged 65+ with 7.8% over the age of 75.



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CULTURE AND ETHNICITY

Source: Australian Bureau of Statistics, Census of Population and Housing 2006 and 2011.

BIRTHPLACE – SUMMARY

CITY OF KINGSTON 2011 2006 CHANGE

BIRTHPLACE NUMBER % GREATER

MELBOURNE NUMBER %

GREATER

MELBOURNE 2006 TO 2011

Total Overseas born 42,809 30.1 31.4 37,897 28.2 28.6 +4,912

Non-English speaking

backgrounds 30,797 21.6 24.2 26,937 20.0 21.6 +3,860

Main English speaking

countries 12,012 8.4 7.2 10,960 8.1 7.0 +1,052

Australia 92,719 65.1 63.3 87,698 65.1 64.5 +5,021

Not Stated 6,902 4.8 5.3 9,028 6.7 6.9 -2,126

Total Population 142,430 100 100 134,623 100 100 +7,807

CITY OF KINGSTON 2011 2006 CHANGE

POPULATION NUMBER % GREATER

MELBOURNE NUMBER %

GREATER

MELBOURNE 2006 TO 2011

Aboriginal and Torres

Strait Islander population 378 0.3 0.5 288 0.2 0.4 +90

Australian born 92,719 65.1 63.3 87,698 65.2 64.5 +5,021

Speaks a language other

than English at home 35,108 24.7 29.1 30,698 22.8 26.0 +4,410


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EMERGING GROUPS

The table below shows the emerging groups within the community of Kingston.

This information should be used in the consideration of community preparedness information, warnings and

advice, and support from community organisations for those nationalities where English may not be spoken

within the home.

VULNERABLE PERSONS

Undertaking the assessment of risk (Section A.6 of The Plan) and the demographics within the municipality

the level of vulnerable persons varies based on the incident.

However, the municipality in collaboration with agencies on the Municipal Emergency Management Planning

Committee (MEMPC) and in partnership with Department of Health and Human Services maintains

information on agencies who assist with, facilities and community members whom are most at risk that will

need support during an emergency incident within the municipality.

This information is updated regularly, (every 6 months), and provides critical information for the municipality

and MEMPC agencies to work with and plan on providing assistance to those most in need at the time of an

emergency or require evacuation.

While every person could be vulnerable in an emergency incident the Department of Human Service in

Victoria has defined the following as a Vulnerable Person for inclusion in the Vulnerable Person Register; a

recommendation of the 2009 Bush Fire Royal Commission:

For the purposes of The Plan a vulnerable person1 is defined as someone living in the community who is:

• frail, and/or physically or cognitively impaired; and is

• unable to comprehend warnings and directions and/or respond in an emergency situation, and is

• unable to, or has no family, friends or neighbours to help them develop an emergency plan,

• or assist them during an emergency situation.

The Vulnerable Persons Register may be used by Victoria Police to assist in prioritising emergency service

organisation resources to undertake evacuation activities.

1 This can apply to clients of funded agencies and people not receiving services.



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RESIDENTIAL AGED CARE FACILITIES AND ASSOCIATED ACCOMMODATION

With over 15% of Kingston residents aged 65 and over a number of Residential Aged Care Facilities and

associated accommodation are located within the municipality.

The City of Kingston maintains information on the number of Residential Aged Care Facilities and these are

available from Councils Community and Aged Services.

This information is stored in the internal electronic system, mapped in Intramaps and included in Appendix

K6 of The Plan.

The following map and list provides an overview of the locations of those facilities.

Contact details of the above facilities can be found in Section B of The Plan.


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SCHOOLS

SCHOOL NAME ADDRESS SUBURB POSTCODE

Mentone Primary 6 Childers St Mentone 3194

Cheltenham East Primary Silver St Cheltenham 3192

Clarinda Primary 1166 Centre Rd Clarinda 3169

Mentone Park Primary Broome Ave Mentone 3194

Our Lady of the Assumption School 9 Centre Dandenong Rd Cheltenham 3192

Southmoor Primary Rica St Moorabbin 3189

St Andrews Primary 96 Bunney Rd Clayton South 3169

St Catherines Primary 14-28 Fletcher St Moorabbin 3189

Carnegie Primary Truganini Rd Carnegie 3163

Caulfield Jnr College 186 Balaclava Rd Caulfield North 3161

East Bentleigh Primary Bignell Rd Bentleigh East 3165

Glen Huntly Primary Grange Rd Glen Huntly 3163

McKinnon Primary 253 Tucker Rd Ormond 3204

Murrumbeena Primary Hobart Rd Murrumbeena 3163

St Anthony's Primary 172 Neerim Rd Carnegie 3163

St Patricks Primary Murrumbeena 3 Dalny Rd Murrumbeena 3163

St Pauls Primary Bentleigh 122 Jasper Rd Bentleigh 3204

St Peters Primary Bentleigh 842 Centre Rd Bentleigh East 3165

St James Primary Gardenvale 6 St James Close Gardenvale 3185

Tucker Rd Primary Tucker Rd Bentleigh 3204

Caulfied South Primary Bundeera Rd Caulfield South 3162

Brighton Primary Wilson St Brighton 3186

Beaumaris North Primary Wood St Beaumaris 3193

Beaumaris Primary Dalgetty Rd Beaumaris 3193

Black Rock Primary Akarinda Cres Blackrock 3193

Brighton Beach Primary Windamere St Brighton 3186

Elsternwick Primary Murphy St Brighton 3186

Hampton Primary School 528 Hampton St Hampton 3188

Sandringham East Primary Holloway Rd Sandringham 3191

St Agnes Primary Peterson St Highett 3190

St Finbars Primary 90 Centre Rd Brighton East 3187

St Joan of Arc Primary 30 Dendy St Brighton 3186

St Josephs Primary Blackrock 544 Balcome Rd Blackrock 3193

St Mary's School 59 Holyrood St Hampton 3188

Stella Maris Primary Oak St Beaumaris 3193

Malvern Central Primary Spring Rd Malvern 3144

St Josephs Primary Malvern 49 Stanhope St Malvern 3144

St Mary's School Malvern 91 Manning Rd Malvern East 3145

Kingswood Primary Plaza Cres Dingley Village 3172

Dingley Primary Marcus Rd Springvale South 3172

St Marks School Dingley 4-6 Dimar Crt Dingley Village 3172

Moorabbin Primary School Worthing Rd Moorabbin 3189

Cheltenham Primary School Charman Rd Cheltenham 3192

St Patricks Primary Mentone 16 Childers St Mentone 3194

Parkdale Primary School 305-311 Nepean Hwy Parkdale 3195



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D.4 MAJOR HAZARD FACILITIES

Major hazards within the City of Kingston are often difficult to identify due to a number of operators not

declaring the storage of hazard materials in warehouses and storage facilities throughout the municipality.

While there are number of hazardous facilities within and bordering the municipality, there is no Major Hazard

Facilities as defined by the WorkSafe Victoria definition.

As information comes to hand on the location of hazard materials this will be mapped using the Council’s

IntraMaps program with a copy of the map added below.

LANDFILL

A number of waste transfer stations / landfill operations are based within the municipality of Kingston.

A large regional municipal waste transfer station servicing most of the inner eastern and southern

municipalities is located in the north eastern area of the municipality.

Two of the largest public Melbourne metropolitan waste transfer stations / landfill operations also operate

within the municipality as does approximately half a dozen commercial / construction waste stations within

the same area of the municipality.


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SECTION E – HISTORY OF EMERGENCIES

SECTION E - History of Emergencies of the MEMPlan Version 2014 (Controlled Copy) Updated 31 11 14

TRIM: 14/16189 VERSION: 2014 ISSUE DATE: 6/02/14 E-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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E.1 INTRODUCTION

To help in the planning, mitigation of risk, and the education and preparedness of the community, it is

important to understand the type, location, and regularity of emergencies within the City of Kingston.

The table below provides a quick overview of the percentage of all emergency incidents by type from 1982

until October 2014 within the City of Kingston.

Note: Agricultural, water contamination, hazmat, infectious diseases outbreak, marine accident, tunnel

collapse / landslips and searches are consider under the CERM process but have not occurred to register in

the above table

Understanding potential types of emergency incidents and possible frequencies helps provide mitigation and

community education programs to reduce risk and raise awareness of how the municipality, combat

agencies and the community could cope with and recover from an incident.

The table below provides a snap shot on the occurrence of All Hazard incidents throughout the year. As

emergencies of all types can happen at any time of the year, this table should only be used as a guide only.

0

2

4

6

8

10

12

14

16

18

20

History of Emergencies City of Kingston Summary 1982 - October 2014

0

5

10

15

20

Occurrence All Hazard Incidents

within Kingston

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E.1.1 HISTORY OF INCIDENTS

The following table provides a recorded history of emergencies that has affected the City of Kingston since

1982.

DATE TYPE OF EMERGENCY DETAILS INJURIES / DEATHS

October 2014 Plane Crash Single engine kit plane crashed into a house and laneway in

Chelsea 1 death

May 2014 Car into building Car mounted the curb and drove through the front of a

bakery in Parkdale 2 injured

March 2014 House Fire House fire in Chelsea Heights after BBQ gas bottle exploded None

January 2014 Heatwave

4 days of consecutive heat above 40c. Small number of

brown outs across the municipality. State wide 167 deaths

recorded

None known within

municipality

January 2014 Grass Fire Fast moving grass fire between Mordialloc and Waterways. None

November 2013 Civil Disturbance Single person siege in Parkdale

3 January 2013 Fire

House fire in Como Parade East Mentone. Fire started in the

roof and house filled with smoke through the air conditioner.

A family was displaced

None

1 January 2013 Grass Fire Grass fire on island at Waterways. Indication that it was lit

from illegal fireworks. None

10 December 2012 Fire

Factory fire and building demolition in Hinkler Road

Mordialloc. Contents of factory (food) contaminated and

posed an environmental risk.

None

13 December 2012 Train Accident Pedestrian hit by train whilst crossing at pedestrian crossing

near Mentone Station. 1 pedestrian death

29 November 2012 Drowning

Young male drowned at Chelsea beach. Passersby saw the

body in the water and tried rescuing before medical

personnel arrived

1 death

9 November 2012 Fire

Factory fire and building demolition in Flinders Street

Cheltenham distribution centre for the retail trade with

plastics and other toxic materials.

None

October 2012 Train Accident Edithvale. 1 pedestrian death

September 2012 Plane Crash Moorabbin Airport None

21 June 2012 Earthquake

A 5.46 magnitude in Korumburra caused minor damaged to

properties across Kingston, including cracked walls and

broken windows.

None

May 2012 Pollution Two tonnes of pulped eggs were illegally dumped in Carrum

Downs drain. None

March 2012 Train Accident Car and train collided at Cheltenham Station killing the male

driver. 1 death

February 2012 Storm

Wind gusts of 117km hit parts of Melbourne and recorded at

Moorabbin Airport. Hundreds of request for assistance were

recorded across the municipality

None

January 2012 Fire Body of a female found after a house fire in Como Parade in

Mordialloc. 1 death

November 2011 Train Accident Aspendale. 1 pedestrian death

November 2011 Drowning

2 kayakers drowned on Port Phillip Bay with one body

washing up on the beach next to the Patterson River and

other body found at Seaford.

2 deaths

November 2011 Storm

Heavy rain and flash flooding in the southern area of the

municipality saw a number of trees uprooted and falling onto

carports damaging cars and homes.

None

October 2011 Fire Man in his 80s died after a house fire in Gipps Street

Mordialloc. 1 death

September 2011 Storm (Wind) High winds caused a large Gum tree branch at Southmoor

Primary School injuring 7 people including 3 children

7 injuries, 2 taken to hospital, one with cuts, the other with a knee injury, 5 others had grazes.

August 2011 Train Accident Highett. 1 pedestrian death



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August 2011 Bus Crash In wet conditions a school bus crashed into the back of a

stationary bus at traffic lights injuring 5 students on board. 5 minor injuries

July 2011 Civil Disturbance Man in his 20s was stabbed outside a pub in Boundary Road

at Mordialloc. Not Known

17 Feb 2011 Storm / Flooding 60mm of rain fell in under 24hours causing flash flooding in

the areas of Carrum, Patterson Lakes None

4-5 Feb 2011 Flooding

1-100yr rainfalls across most of Victoria after Cyclone

Anthony cross the northern area of Australia. Major flooding

occurred across Kingston as well as excess rubbish on the

foreshore. MECC was activated in Collins St, Mentone Dept.

None

December 2010 Storm (Rain)

Over 40 calls for assistance, widespread flooding, 6 homes

in Aspendale damaged by lightning strikes creating 4 metre

wide holes in roofs with 1 family displaced. Catering supplied

for SES.

None


November 2010 Storm Heavy rain fell causing flooding in Chelsea and Aspendale

Gardens. None

October 2010

Two Storm events (7th

and 30th) (Wind and

Rain)

Over 55 calls for assistance, major flooding and fallen trees.

Aspendale Gardens and Patterson Lakes most affected.

65mm of rain fell in Mentone in 24hrs

None

September 2010 Helicopter Crash Moorabbin Airport - During a practice landing the helicopter

lost power and two people on board were injured. 2 minor injuries

August 2010 Plane Crash Light plane clipped roof of property and landed in back yard

of a neighbouring property causing extensive damage. Minor injuries

June 2010 Train Accident Elderly lady hit by train at Cheltenham. 1 death

March 2010 Train Accident Female in her late 40’s hit by train after ducking under boom

gates. 1 death

January 2010 Building collapse

(Wall)

Wall at Carrum Lifesaving Club collapsed, teenage girl

sustained injury. Site secured and closed. Major injuries

January 2010 Storm (Wind) Damaged around the Edithvale area. None

January 2010 Civil Disturbance Teenage boy stabbed to death at a party in Edithvale. 1 death

January 2010 Plane Crash

Two plane crashes on consecutive days (9th &10th).

Planes undertaking touch and go and crashed at the

end of the runway.

None

15 December 2009 Helicopter Crash Not known. Not known

30 August 2009 Fire Large factory fire at 195 Chesterville Road, Moorabbin. None

August 2009 Storm (Wind) High winds came off the bay for prolonged periods and

ripping the roof from the Chelsea Yacht Club. Not know

July 2009 Train Accident Car and train collided in Carrum resulting in the death of the

driver of the car. 1 death

May 2009 Plane Crash Plane under instruction, crashed at end of the runway. None

April 2009 Storm (Wind and

Rain)

Large storm off the bay caused widespread damage to the

southern area of the municipality. Significant to the foreshore

with part of the promenade collapsing in Parkdale.

None

2 April 2009 Civil Disturbance Over 15 reports of damaged car windows, shop fronts and

bus shelters. None

18 March 2009 Earthquake Earth tremor of 4.6magnitude in Korumburra caused minor

damaged to properties across Kingston. None

February 2009 Fire

Following ‘ Black Saturday Bush Fires’, municipal

emergency response process was initiated with specialist

staff provided to other municipalities to assist and support

the response and recovery efforts in affected areas.

Many deaths recorded

in the fire affected

areas

26 January - 7

February 2009 Heat Wave

Consistent hot weather resulted in 12 consecutive days over

28°, 5 consecutive days over 30°, 3 consecutive days over

43° as well as recording the hottest day since records begun

in 1855 of 46.6° on February 7th 2009.

Coroner reported 374

deaths across the

State due to the heat.

Ambulance activity

increased 40%.

1 – 7 February

2009 Utility Outage

Due to consistently hot weather around 500,000 residents in

Melbourne lost power, approximately 4,500 homes within

Kingston affected.

Not Known

4 February 2009 Drowning Man in his 30s drowned at Mordialloc Beach. 1 death

20 January 2009 Drowning 4yr girl drowned at Mordialloc Beach. 1 death

15 January 2009 Drowning 16yr male drowned at Edithvale. 1 death



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November 2008 Fire Paint Factory fire in Nelson Street Moorabbin causing over

$1million damage. None

October 2008 Train Accident Mordialloc Station. 1 death

August 2008 Fire

Textile factory in Chesterville Road, Moorabbin caught fire.

Difficult to combat the fire due to access and concerns of the

roof collapsing.

None

August 2008 Plane Crash

2 light planes clipped each other above Lorna Street near

Robb Ross St opposite an occupied primary school. Pilot of

one plane died at the scene while the other plane returned to

Moorabbin Airport. Family in front unit of the property were

displaced.

1 death

April 2008 Storm

Wind gusts of 130kmph caused trees and property damage.

A wall collapsed in Mentone killing one person as well as

thousands of homes with no power for several hours after

damage to power lines caused power failure.

1 death


25 March 2008 Civil Disturbance Over $100,000 worth of damage caused to Rosedale Golf

Course in Aspendale. None

20 December 2007 Storm

Affecting greater portion of the East and South East Metro

area of Melbourne. Flood response, property and road asset

damage and protracted built environment clean up/recovery

including after hours catering for SES Unit.

None

14 December 2007 Fire Factory fire in Elna Court Moorabbin. Building guttered and

contents totally destroyed. None

December 2007 Road Accident Bus ran into a building. Building damaged, Required Building

Surveyor, traffic and pedestrian control. None

11 February 2007 Storm Heavy winds uprooted trees throughout the municipality. None

February 2007 Utility Outage Power failure at Westfield Shopping Centre. 5 tonnes of food

damaged. None

January 2007 Plane Crash

After practising various flight manoeuvres a four-seater

Cessna crashed on landing and sustained extensive

damage after going off the end of the runway and into a very

large culvert. No injuries.

None

18 April 2006 Fire

Factory fire in Keys Road Moorabbin commenced at Select

O Pedic bedding and spread to adjoining businesses. The

fire destroyed several businesses, surrounding area locked

down due to hazmat / health concerns. Estimated $30M

damage.

None

February 2005 Flood Heavy rain resulted in flooding in Harbour Town Estate

Chelsea and surrounding area. None

January 2005 Plane Crash Unknown Unknown

July 2002 Plane Crash

Two light planes with four people on board (2 people in

each) crashed into each other on landing 40 minutes after air

traffic control had closed. Minor injuries resulted for 3 of the

people on board the other died on impact.

1 death

1999 - 2005 Large Storm Events Several storms including strong wind storms. None

1998 Grass Fire Large grass fire in the Edithvale Wetlands. None

1997 Grass Fire Large significant grass fire in the Heatherton area. None

1993 - 94 Flood Significant and widespread flooding due to heavy rain in

residential and commercial buildings. None

1993 - 94 Fire Numerous factories and warehouse fires in the Moorabbin /

Braeside areas. None

1993 Storm (Wind) Considerable damage to buildings in the East Moorabbin

area. None

1991 Road Accident

Gas tanker rolled over on the corner of Lower Dandenong

Rd and Nepean Hwy. Long and considerable traffic

disruption.

None

1990 Explosion Bomb in laneway in Mentone shopping area, considerable

building damage. None

1982 Fire Large grass fire in Braeside Park resulting in the 40% of the

park being burnt out. None

This table is not exhaustive; with a number of small to medium incidents not detailed within.



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The incidents detailed are where the Municipal Emergency Resource Officer (MERO) was notified or the

Municipal Emergency Coordination Centre (MECC) was activated. The reader is advised to undertake their

own research on incidents as not incidents require the MERO to be notified.



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SECTION F – EMERGENCY PREVENTION & PREPAREDNESS ARRANGEMENTS

SECTION F - Emergency Prevention and Preparedness Arrangements TRIM: 14/16190 VERSION: 2014 ISSUE DATE: 15/10/14 F-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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TABLE OF CONTENTS

F.1 INTRODUCTION ....................................................................................................................3

F.2 PREVENTION.........................................................................................................................3

F.3 ROLES AND RESPONSIBILITIES ..........................................................................................4

F.4 EMERGENCY RISK MANAGEMENT .....................................................................................6

F.5 VULNERABLE DEMOGRAPHICS ..........................................................................................7

F.6 PREVENTION.........................................................................................................................7

F.7 PREPAREDNESS ..................................................................................................................8

F.8 COMMUNITY EDUCATION ....................................................................................................9

F-2 TRIM: 14/16190 VERSION: 2014 ISSUE DATE: 15/10/14 SECTION F - Emergency Prevention and Preparedness Arrangements


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F.1 INTRODUCTION

This section of The Plan identifies specific emergency management prevention and preparedness

arrangements and structures, as determined by the Emergency Management Act and others that have been

adopted by the City of Kingston. It also details the prevention and preparedness activities and arrangements

for the management of emergencies in the municipality of Kingston.

F.2 PREVENTION

Under the Emergency Management Act, local government has played a role in supporting the emergency

service organisations through some of the community’s most difficult time. While many emergency incidents

can affect small areas of a community within a municipality, sometimes the effects can be felt across the

municipality as well as across into neighbouring municipalities.

The City of Kingston, while focusing on its own community, has an astute awareness that it also needs to

participate, collaborate and support neighbouring municipalities, regional plans and state plans.

The follow image outlines the Kingston City Council Emergency Management Committee structure.

Council’s management will allocate representatives to each of the committees on a rotation basis. This will

allow professional development and understanding by those Kingston staff with EM roles, as well as

providing networking opportunities to assist Kingston personnel in the event they are requested through the

Inter-Council Resource Sharing Protocol to attend and assist a neighbouring or regional municipality.


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F.3 ROLES AND RESPONSIBILITIES

To assist in the development of prevention of emergency incidents, the following has been developed:

MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE (MEMPC)

The City of Kingston MEMPC has been established pursuant to the Emergency Management Act, Sections

21(3) & (4).

The MEMPC is one component of a broader structure that enables appropriate planning, response and

recovery activities and arrangements at local and regional levels, with sub-committees and working groups

that are responsible for planning for animal welfare, medical and first aid, fire management, flood, storm and

relief and recovery.

See Appendix K3 for the detailed information MEMPC Committees and Terms of Reference.

MUNICIPAL EMERGENCY MANAGEMENT COORDINATION GROUP (MEMCG)

The City of Kingston MEMCG is an internal organisation coordination group made up of key officers with an

emergency management role and subject matter experts for Council.

The MEMCG is responsible for internal planning and coordination for emergency management

responsibilities, discussing emerging issues, reviewing and developing draft emergency documents and

plans and where required make recommendations to the MEMPC.

The following table provides the membership of the MEMCG by emergency management role by council

position:

EMERGENCY MANAGEMENT ROLE COUNCIL POSITION

MERO (Response) Manager Infrastructure

DMERO (Response) Team Leader – Maintenance Contracts & Waste

DMERO (Response) Manager - Community Buildings

DMERO (Response) General Manager – Environmental Sustainability

MRM (Relief & Recovery) Manager – Community & Aged Care Services

DMRM (Relief & Recovery) Manager – Statutory Education & Compliance

DMRM (Relief & Recovery) Manager – Family, Youth & Children’s Services

DMRM (Relief & Recovery) Manager – AccessCare Southern

DMRM (Relief & Recovery) Manager – People & Culture

DMRM (Relief & Recovery) Manager – Library & Education Services

DMRM (Relief & Recovery) Team Leader – Aged & Disability Services

DMRM (Relief & Recovery) Teal Leader – Community Engagement

DMRM (Relief & Recovery) Team Leader - Hostels

Municipal Fire Prevention Officer

(MFPO) Team Leader – Statutory Education & Compliance

Municipal Health Officer

Municipal Building Surveyor

Environmental Health Officers

Manager Communications Manager – Communications & Community Relations

Emergency Management Coordinator Emergency Management Coordinator

MEMPC Minute Secretary Management Systems Coordinator / Infrastructure Management Administration Officer

Communication and Operability Manager – Information Services

The MEMCG previously to 2013 was known as the Internal MEMPC.

See Appendix K3 for the MEMPC Terms of Reference and Structure.



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SECTION F – EMERGENCY PREVENTION & PREPAREDNESS ARRANGEMENTS MUNICIPAL EMERGENCY RESOURCE OFFICER (MERO)

To establish a more coordinated approach to emergency management processes and practices across the

organisation, Council, under the Emergency Management Act has delegated this responsibility to the

Municipal Emergency Resource Officer (MERO) with responsibility for the overall emergency management

functions across Council.

This position is responsible for the continuous improvement of the Kingston MEMP, which includes its

monitoring, development, implementation, review and evaluation.

This authority and delegation by Council to the CEO was voted and endorsed in March 2013.

The CEO under his delegated authority from Council has delegated his powers relating to Emergency

Management to the MERO (Infrastructure Management and the General Manager Environmental

Sustainability) and is detailed on page 40 of the Instrument of Sub-Delegation by CEO Issued 9 May 2013.

MUNICIPAL FIRE PREVENTION OFFICER (MFPO)

Kingston City Council through the delegation of the General Manager Environmental Sustainability has

appointed the Team Leader – Statutory Education & Compliance as the MFPO under its obligations contained

in the Country Fire Authority Act 1958 Section 96A.

COMMUNITY SAFETY REFERENCE GROUP

The MEMPC and MEMCG has responsibility for emergency management planning and coordination within

the City. These groups coordinate the emergency management risk management processes which involves

assessing existing and identifying new and emerging emergency management and community safety related

risks.

The City facilitates a Community Safety Reference Group that works with and plans in partnership with

stakeholders specific programs in tackling community safety throughout the municipality.

These plans are made available to the MEMPC for comment as well as MEMPC members invited as subject

matter experts to attend the community safety committee meetings when required.

RELIEF AND RECOVERY COORDINATION GROUP

The Relief and Recovery Coordination Group has a key role in the planning and delivery of relief and

recovery activities across the municipality. This team is required to review Council’s designated Emergency

Relief Centres (ERC), coordinate staff training for relief and recovery and facilitate the delivery of the

Emergency Call Centre.

The Relief and Recovery Group also work with and develop Relief and Recovery Plans, MEMPlan Sub-

Plans and operational templates in consultation with and for endorsement by the MEMPC.


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The following table provides details of the members of the Relief and Recovery Coordination Group which is

lead by the MRM or his delegate:

EMERGENCY MANAGEMENT ROLE COUNCIL POSITION

MRM (Relief & Recovery) Manager – Community & Aged Care Services

DMRM (Relief & Recovery) Manager – Statutory Education & Compliance

DMRM (Relief & Recovery) Manager – Family, Youth & Children’s Services

DMRM (Relief & Recovery) Manager – AccessCare Southern

DMRM (Relief & Recovery) Manager – People & Culture

DMRM (Relief & Recovery) Manager – Library & Education Services

DMRM (Relief & Recovery) Team Leader – Aged & Disability Services

DMRM (Relief & Recovery) Teal Leader – Community Engagement

DMRM (Relief & Recovery) Team Leader - Hostels

Municipal Health Officer

Environmental Health Officers

Manager Communications Manager – Communications & Community Relations

Emergency Management Coordinator Emergency Management Coordinator

RRCG Minute Secretary Risk Management Officer

Economic Recovery Manager – Economic Development

Communication and Operability Manager – Information Services

F.4 EMERGENCY RISK MANAGEMENT

Emergency risk management is a systematic process that produces a range of measures that contribute to

community and environmental wellbeing.

The Municipal Risk Assessment Model formulates the relationship between municipal emergency planning

and other elements of community safety planning in an integrated approach to risk management.

It is a recognised framework that identifies and analyses risks within the community and provides a

mechanism for incorporating risk management into the broader emergency management process. This

enables documentation of the process to inform Council of changes to existing identified risks and the

potential impact of newly identified risks, which in turn enhances Council’s capacity to effectively engage the

community and conduct forward planning.

The City of Kingston has convened an internal Emergency Risk Management Steering Group that consists of

the following municipal staff positions.

MERO MRM

MFPO Risk Management Officer

Emergency Management Coordinator

This Steering Group is required to work through the CERM toolkit in developing the highest 20 rated risks

within the municipality.

These risks will then be presented to the MEMCG for discussion and improvement before being sent to the

MEMPC.

MEMPC will discuss, consider and complete the prevention and preparedness, treatments and response

activities within CERM for the municipality of Kingston.

Once completed the MEMPC must move a motion accepting the completed CERM and advising the MERO

to advise Council of the Municipal Table of Risk.



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SECTION F – EMERGENCY PREVENTION & PREPAREDNESS ARRANGEMENTS The Control agency representative on the City of Kingston MEMPC will be responsible for maintaining and

updating the preparedness, treatment, response and community education activities list for their control

hazard.

The Steering Group will meet and review all actions on a yearly basis with the control agency representative

and a complete review will be undertaken every four years or after a major incident.

Given the consideration of the municipality’s residential, industrial and commercial sectors, previous

emergencies, and the socio-demographic trends in its communities, Kingston potentially faces significant

issues in the event of a natural or man-made disaster. These risks require unique community education and

communication approaches.

The results of Council’s risk assessment are included in the Community Emergency Risk Management

(CERM) process and outcomes are documented in Section A.6 of The Plan and Section O Hazard Sub-

Plans.

F.5 VULNERABLE DEMOGRAPHICS

As detailed in Section D.3.4 of The Plan, Vulnerable populations who are isolated due to their socio-

economic situation and/or their mental and physical state, adds another dimension of complexity to the

development and implementation of prevention and preparedness activities.

A range of community groups and individuals are considered to be vulnerable including:

• Frail aged persons living alone;

• People with physical and/or mental impairment through age, illness and/or disability;

• Visitors to, or people working in the municipality; and

• Multi-cultural or emerging communities.

The Kingston City Council when planning for its risks will take into consideration the information contained in

Section D.3.4 of The Plan.

Kingston City Council via internal and external service providers undertake daily client management and

where required those clients receive information relating to emergency hazards which may affect them on a

regular basis.

As well as the Vulnerable Demographics, the City of Kingston has endorsed and participates in the

Department of Human Services Vulnerable Persons Register, a recommendation from the Bush Fire Royal

Commission 2009, through MECC Central. The Vulnerable Persons Register is defined by;

• Frail,and/or physically or cognitively impaired; and is

• Unable to comprehend warnings and directions and /or respond in an emergency situation, and is

• Unable to, or has no family, friends or neighbour to help them develop an emergency plan, and

• Or assist them during an emergency situation

Information pertaining to the Vulnerable Persons Register can be found in Appendix K5.

F.6 PREVENTION

The prevention of emergencies includes a range of activities that require the allocation of resources (human

and financial) and multi-agency support to ensure a coordinated and well planned approach and outcomes

for the community of Kingston.

Prevention takes many forms, including legislation, risk mitigation, programs and plans. Much of this work is

integrated within every day business and activities of services, agencies and the community either by the

municipality or in partnership with the MEMPC member agencies.


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Agency Representatives on the MEMPC will provide no later than the August meeting a list of emergency

prevention campaigns and dates for the following year to allow the City of Kingston to support those

campaigns through the many avenues as possible. This will also allow the City of Kingston’s

Communications and Events teams to provide support to the Agency in a timely manner.

Submission of campaigns can be submitted outside of the August meeting but require at least three months’

notice before the campaign is to begin. If notice is provided within this period the City of Kingston may not be

in a position to provide the municipal preferred level of support to help promote the agencies campaign.

The City of Kingston and the MEMPC Agencies agree that individuals within the municipality are best placed

to undertake their own plans to reduce the risk of an emergency incident and to keep them, their family,

friends and neighbours safer during an incident.

Prevention of emergencies should always aim to reduce and mitigate the risk of death and injury to members

of the community.

All community education campaigns must be notified through the MERO or the Emergency Management

Coordinator.

KEY PLANS AND WORKS CONDUCTED

Kingston City Council and key agencies develop and implement a range of plans and initiatives that ensure

appropriate prevention activities are conducted regularly across all departments within Council.

The following points are examples of plans and activities developed and implemented by Council and other

agencies in reducing the risk within the community.

• Council Plan

• Council Emergency Response Plan (under development)

• Municipal Integrated Fire Prevention Plan (in development);

• Pandemic Plan

• Heatwave Plan

• Road Safety Strategy

• Community Safety Strategy

• Kingston Water Cycle Strategy

• Flood Management Strategy (mitigation) and

• Flood Emergency Sub plan

Public versions of some of the documents can be found on the City of Kingston’s website.

kingston.vic.gov.au

F.7 PREPAREDNESS

Preparedness for emergencies includes a range of activities that require the allocation of resources (human

and financial) and the support of agencies to ensure a coordinated and well planned approach and

outcomes.

Preparedness takes many forms, including planning, training, exercising, purchase of infrastructure and the

development and implementation of programs. While much of this work is integrated within the everyday

business and activities of Council and agencies, community preparedness is an important component.



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KEY PLANS AND WORKS CONDUCTED

Kingston City Council and key agencies develop and implement a range of plans and actions that ensure

they and the community are appropriately prepared for emergencies. The following points are examples of

plans, activities or forums developed and implemented by Council and other agencies:

• Emergency exercises and training;

• Village Committees;

• Road Safety Reference Group;

• Business Continuity Plan;

• Flood Sub Plan; and

• Municipal Fire Prevention Committee

F.8 COMMUNITY EDUCATION

Community education of emergency risks is a vital component of prevention and preparedness.

The development of relevant and appropriate community education resources and activities empower the

community and enhance its resilience through being well informed and therefore more readily emotionally

and physically prepared for an emergency.

Resilient communities are well prepared, better able to respond to an emergency, and therefore better able

to recover from the impacts of an emergency.

Kingston City Council together with emergency service agencies will actively engage the community through

a range of mechanisms including community programs and projects, media releases, advertisements,

‘Kingston Your City’ (Council’s newsletter), Council’s website, social media and service networks.

Special measures will also be developed to communicate with key CALD groups in the municipality given the

percentage of people from non-English speaking countries residing in the municipality.

Community Education activities relating to different types of emergencies will take place with an All Hazard

All Agency approach by the emergency services agencies in partnership with Council and the MEMPC sub-

committees.

All Community Education / Engagement activities:

• Must be done in partnership between the emergency service agency and the City of Kingston;

• Must have a Campaign and Communications Plan;

• Must, were possible, include more than one agency;

• Must consider if the campaign is suitable for collaboration with neighbouring municipalities; and

• Must be agreed by all parties.

A campaign debrief between the parties must be undertaken and an agency report tabled to the MEMPC

within a timely manner.


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SECTION G – EMERGENCY MANAGEMENT PLANNING ARRANGEMENTS

SECTION G - Emergency Management Planning Arrangement TRIM: 14/19191 VERSION: 2014 ISSUE DATE: 01/11/14 G-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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SECTION G – EMERGENCY MANAGEMENT PLANNING ARRANGEMENT

TABLE OF CONTENTS

G.1 INTRODUCTION .................................................................................................................3

G.2 CITY OF KINGSTON EMERGENCY MANAGEMENT PLANNING COMMITTEE ................3

G.3 MEMBERSHIP OF THE COMMITTEE (MEMPC) ................................................................3

G.4 FREQUENCY OF PLANNING COMMITTEE MEETINGS ....................................................4

G.5 MEMPC SUB-COMMITTEE FUNCTIONS ...........................................................................5

G.6 MEMBERSHIP .....................................................................................................................5

G.7 MEETINGS ..........................................................................................................................6

G.8 REPORTING .......................................................................................................................6

G.9 COMMUNITY EMERGENCY RISK MANAGEMENT / ASSESSMENT ................................6

G.10 MUNICIPAL EMERGENCY MANAGEMENT TEAM ............................................................7

G.11 ACTIVATION TRIGGER POINTS ........................................................................................9

G-2 TRIM: 14/16191 VERSION: 2014 ISSUE DATE: 01/11/14 SECTION G - Emergency Management Planning Arrangement


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G.1 INTRODUCTION

This section details the planning arrangements and roles and responsibilities for the management of

emergencies which affect the community of the City of Kingston.

It identifies specific emergency management roles and responsibilities. Many of the positions are statutory in

nature under the provisions of the Emergency Management Act, however the primary purpose of any

position or arrangement is to meet the needs of communities affected by emergency.

This section of the Plan also details the Municipal Emergency Management team structures considered and

planned for response as well as some hazard trigger points for placing teams on standby or activation.

G.2 CITY OF KINGSTON EMERGENCY MANAGEMENT PLANNING COMMITTEE

The Municipal Emergency Management Planning Committee (MEMPC), established under Part 4, Sect 21

(3&4) of the Emergency Management Act, is responsible for formulating, maintaining and testing The Plan

for the prevention of, response to and the recovery from emergencies within the City of Kingston and for its

community.

The MEMPC is the overarching strategic planning committee for the municipal of Kingston and shall use the

following meeting structure.

• Welcome / Apologies

• Previous Action Items

• MERC / MERO / MRM Updates (future issues)

• Sub-Committee Chair reports

• MEMPlan Section Review / Discussion

• Exercise / Training

• Learning outcomes from recent incident (last quarter)

• General Business

A complete terms of reference on the City of Kingston’s MEMPC can be found in Appendix K3 of The Plan.

G.3 MEMBERSHIP OF THE COMMITTEE (MEMPC)

Membership of the MEMPC will be made up of Council, Control (or Combat) agency representatives as well

as members of support and relief and recovery agencies and other major stakeholders within the

municipality.

The MEMPC may, from time to time invite other agencies or persons that are subject matter experts with

specific knowledge on risks or hazards that are identified by the MEMPC to attend or be co-opted on to the

MEMPC.

The membership of the committee can be found in Appendix K3


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G.4 FREQUENCY OF PLANNING COMMITTEE MEETINGS

The MEMPC holds four quarterly meetings with a charter of a minimum of two meetings per year.

An extraordinary meeting of the MEMPC will be called within six weeks of a major operational incident being

completed to review and debrief that incident as well as develop an action plan of areas for the sub-

committees to look into for recommendations to the MEMPC for improvements to The Plan or Sub-Plans.

A review and debrief of the Recovery aspect of a major operational incident will take place at the first

MEMPC meeting at the completion off the Recovery process of that incidenti.

At each meeting of the MEMPC a section/s of this Plan will be placed on the meeting agenda for review,

discussion and modification if required. The aim being to ensure full knowledge of the Plan as well as

maintaining and enhancing the Plan on a regular basis.

The following graph provides an overview of Emergency Management Committee meetings for the City of

Kingston.



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MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE

SUB-COMMITTEES

The MEMPC may form, or contribute to, sub-committees to plan for the management of specific identified

risks which require an additional level of planning.

The following MEMPC Sub-committees were endorsed at the May 2013 MEMPC Meeting for the City of

Kingston, and may be increased as the MEMPC sees fit:

• Municipal Health, Pandemic and Heat Wave Planning Sub-Committee

• Municipal Fire, Transport and Hazmat Planning Sub-Committee

• Municipal Flood, Storm, Marine, Road and Rescue Planning Sub-Committee

• Municipal Relief & Recovery Planning Sub-Committee

The principal role of a MEMPC Sub-Committee is to provide information and advice to the MEMPC and all

relevant City of Kingston officers with emergency management responsibilities about potential emergency

situations, planning of those situations and develop mitigation, response and relief and recovery plans for

those situations.

Structure of the MEMPC Sub-Committees can be found in Section F.2 of this Plan.

G.5 MEMPC SUB-COMMITTEE FUNCTIONS

The specific functions of the sub-committees are to:

• Provide information and advice to the MEMPC to assist with the planning and mitigation and public

awareness of potential emergencies;

• Contribute to the identification of specific hazards and threats in the City and to develop processes to

meet those threats through effective emergency management planning;

• Contribute to the continuous improvement and operations of the MEMPlan through monitoring,

review and development of operational sub-plans for those hazards;

• Plan for specific emergencies, address issues and develop and implement projects on those

hazards;

• Support the MEMPC in the development of effective policies and plans to address emergencies

based on existing and new hazards; and

• Contribute to testing the MEMPlan through participation in emergency exercises and training of staff.

G.6 MEMBERSHIP

Membership of the sub-committees will include Council staff and external agencies who have operational

responsibilities for the relevant risk / functional areas of the sub-committee as well as subject matter experts.

The Chair of each sub-committee will be a Council officer and report back to the MEMPC. Other members

may be co-opted as required. Appendix K3 of The Plan contains a copy of the Terms of Reference and

Scope for MEMPC Sub-Committees.


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G.7 MEETINGS

Meetings of sub-committees should meet as a minimum bi-annually with the ability to meet more often as

required by situational planning requirements. Meeting of the sub-committees should also take place within 4

weeks of a large incident that the planning sub-committee has jurisdiction over.

Appendix K2 details the Documentation Procedure and Storage of documents for MEMPC and MEMPC

Sub-Committee meetings.

G.8 REPORTING

Sub-Committee Meeting minutes will be provided to the MERO and the chair of the sub-committees will

report to the MEMPC on progress, actions and activities.

Review of terms of reference for each Sub-Committee will be reviewed every three years as detailed in

Appendix K.1 and K.3.

G.9 COMMUNITY EMERGENCY RISK MANAGEMENT / ASSESSMENT

To complete the emergency management planning process and as a means of minimising or eliminating

risks within the municipality, the MEMPC is tasked with carrying out assessment and subsequent reviews to

identify existing and potential risks.

The process used, titled Community Emergency Risk Management (CERM) is underpinned by definitions

outlined within the Emergency Management Act and the ISO 31000:2009 Risk Management Standard.

CERM addresses context, community profile, vulnerable elements, risk identification, analysis and rating

culminating with a range of suggested treatment options for each risk.

CERM is undertaken within the City of Kingston via the following process.



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SECTION G – EMERGENCY MANAGEMENT PLANNING ARRANGEMENTS The Municipal Emergency Risk Management Committee will undertake a review of CERM to draft a revised

Community Emergency Risk Table of the 19 highest risks within the municipality.1

This does not mean that other risks are not considered important or can be included to the Community

Emergency Risk Table.

This table will be sent to the MEMPC for consideration and modification undertaken by consensus of the

MEMPC. Once the MEMPC has agreed on the Risk Table it shall be put for endorsement to the MEMPC.

Once endorsed the Community Emergency Risk Table shall to sent to each of the agencies as listed in the

Emergency Management Manual Victoria as being the control agency for that Risk.

The control agency representative on Kingston MEMPC has be responsible for ensuring that all controls and

treatment options for that Risk are detailed and maintained in the Risk Table on behalf of the City of

Kingston.

The MEMPC shall ensure that MEMPC Sub-committees receive the Risk Table, controls and treatments for

inclusion in the development off or modification of sub-plans for that risk.

The process of implementing treatment options is monitored by the MEMPC through reports provided by the

MERO at each meeting.

The Community Emergency Risk Table shall be advised by the MERO to Council.

The process is fully documented and the recommended treatment options, when completed, are presented

to the MEMPC for consideration and action.

The process is subject to minor reviews annually and will be subjected to a major review at least once every

four years after each Audit is undertaken and the Audit report received.

The results of Council’s risk assessments is included within the Assessment of Risk (Section A.6) of The

Plan.

Detailed information on this process and its outcomes are detailed in the Community Emergency Risk

Management Workbook which is held in Section O - Hazard Sub-Plans in The Plan. A public version of the

Community Emergency Risk Management Workbook may be made available by the decision of the MEMPC.

G.10 MUNICIPAL EMERGENCY MANAGEMENT TEAM

The City of Kingston through its MEMPC have considered and developed Incident Structures for a Level 2

Small, Level 2 Medium and Level 3 Large events based on required escalation from the control agency as

well as considering the immediate relief of an affected community and the 5 areas of recovery. See Sections

I and J of this Plan.

Level 1 incidents are normally handled by the control agency with little to now assistance outside of that

agency. Information on which Agency has the control / lead of an incident can be found in Section H.4 of this

Plan or Part 7 of the EMMV.

The following graphs provide an overview and guide for consideration of activation by the MEMT after the

request from the Incident Controller.

1 This review and debrief may be weeks, months or a year or two after the incident and is the responsibility of the MRM to plan this review.


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As every incident has its own complexities, the above diagrams should be used as a guide only and the

MEMT, may add or reduce the size of the structure required based on the information, intelligence and

discussion between the MEMT and the Incident Controller at the time.

All incident structures used will be based on the Australasian Inter-agency Incident Management

System (AIIMS4). Knowledge of this system can be found via afac.com.au

G.11 ACTIVATION TRIGGER POINTS

The City of Kingston acknowledges not only its own municipal risks but the emergency management

risks within the region that it sits within.

To this extent, the City of Kingston MEMCG have developed and implemented a number of ‘trigger

points’ for not only its own risks but also in preparation for supporting regional large scale incidents.

The activation of those trigger points will be detailed in the operational plans Section O and will be

discussed and review by the MEMCG and the MEMPC on an annual basis.

Any request for support across the region will be through the normal emergency management

arrangements as set out in Section H.7 of this Plan.

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SECTION H – EMERGENCY RESPONSE ARRANGEMENTS

SECTION H - Emergency Response Arrangements TRIM: 14/16192 VERSION: 2014 ISSUE DATE: 17/11/14 H-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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TABLE OF CONTENTS

H.1 RESPONSE MANAGEMENT PRINCIPLES.........................................................................3

H.2 EMERGENCY RESPONSE ARRANGEMENTS INTRODUCTION ......................................3

H.3 COMMAND ..........................................................................................................................4

H.4 CONTROL ...........................................................................................................................4

H.5 CO-ORDINATION ................................................................................................................7

H.6 SUPPORT AGENCIES ........................................................................................................7

H.7 REQUEST PROCEDURES FOR SUPPORT .......................................................................8

H.8 MUNICIPAL RESPONSE ACTIVITIES ................................................................................9

H.9 EMERGENCY SERVICES ................................................................................................. 10

H.10 RESPONSIBILITIES .......................................................................................................... 10

H.11 MUNICIPAL EMERGENCY COORDINATION CENTRE.................................................... 10

H.12 TECHNICAL RESOURCES ............................................................................................... 11

H.13 WELFARE ......................................................................................................................... 11

H.14 PUBLIC WARNINGS / INFORMATION .............................................................................. 11

H.15 EVACUATION / LOCK DOWN ........................................................................................... 13

H.16 MEDICAL AND PUBLIC HEALTH ...................................................................................... 13

H.17 ASSISTANCE TO POLICE ................................................................................................ 14

H.18 REGISTRATION ................................................................................................................ 14

H.19 FINANCIAL ........................................................................................................................ 14

H.20 OPERATIONAL PLANS ..................................................................................................... 14

H.21 STAGING AREAS.............................................................................................................. 14

H-2 TRIM: 14/16192 VERSION: 2014 ISSUE DATE: 17/11/14 SECTION H - Emergency Response Arrangements


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H.1 RESPONSE MANAGEMENT PRINCIPLES

Emergency Response provides the mechanism for the deployment and use of appropriate resources to cope

with emergencies at the local, regional, state and federal levels throughout Australia. Through the

management arrangements set out in the Emergency Management Manual Victoria (EMMV).

Most incidents are of local concern and can be coordinated between the Control Agency and the City of

Kingston’s resources or through commercial contracts in place between the Council and its commercial

partners.

Where the capability and resources of the control agency or Council is exhausted, the Regional and State

Emergency Response Plan provides for further resources to be made available, firstly from neighbouring

Municipalities, then through Regional or State levels.

The main priority of managing any emergency incident within the City of Kingston is the protection of life and

then property.

H.2 EMERGENCY RESPONSE ARRANGEMENTS INTRODUCTION

Response is defined as “the combating of emergencies and the provision of rescue and immediate relief

services” (Emergency Management Act 1986 & 2013).

The State Emergency Response Plan (EMMV Part 3) details the response management arrangements for

Victoria. Included in these arrangements are definitions of Command, Control and Co-ordination, the

identification of Control and Support Agencies for specific emergencies (EMMV Part 7), and the role of local

government in emergency management (EMMV Part 6 of the Emergency Management Manual Victoria

which can be found at emv.vic.gov.au).

The management arrangements outlined in the State Emergency Response Plan are applicable at all levels

(State, Regional and Municipal).

There is a growing consensus of opinion that every emergency impacts locally and, as it expands beyond

the ability of local resources, the regional and state response should support the local response, rather than

taking it over.

The State Emergency Response Plan should be consulted for detailed information, however for the sake of

completeness; an overview has been included here.


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H.3 COMMAND

Command is the internal direction of the members and resources of an agency in the performance of the

organisation’s roles and tasks, by agreement, and in accordance with relevant legislation. Command

operates vertically within an organisation or agency and operates within an agency.

H.4 CONTROL

Control involves the overall direction of response activities in an emergency situation and operates over the

incident. Authority for control is established in legislations or in an emergency plan. Control carries with it the

responsibility for tasking other organisation in accordance with the needs of the situation. Control relates to

situations and operates horizontally across organisations.

At all times control remains the responsibility of the agency identified in the EMMV, Part 7.1. The Control

Agency appoints an Incident Controller who has the overall responsibility for emergency response operations

of that incident.

The City of Kingston is also responsible as a control agency for some of its own community assets, such as

flood pumps and levees. This is managed through its internal policies, plans and strategies.



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SECTION H – EMERGENCY RESPONSE ARRANGEMENTS In large emergencies the control agency may establish an Incident Control Centre (ICC). It is here that the

control and support agencies co-ordinate their response to the emergency.

To help understand which Control Agency is responsible for the type of emergency the City of Kingston

provides the follow list of the Control and Support Agencies for each type of hazard as set out in the EMMV.

EMERGENCY CONTROL AGENCY SUPPORT AGENCIES

ACCIDENT / INCIDENT

Aircraft Victoria Police AMSA, ATSB, MFB, VICPOL,

Ambulance Victoria

Biological materials Dept of Health CFA, MFB

Gas leakage MFB / CFA Gas distribution companies

Hazardous materials, high consequence

dangerous goods or dangerous goods MFB / CFA / ARFF

EPA, Ambulance Victoria, VICPOL, Worksafe

(workplace storage facilities and transport)

Lifts, cranes or scaffolding and amusement

structures MFB / CFA Worksafe

Marine (not including marine pollution) Victoria Police Transport Safety Victoria, AMSA

Military aircraft Australian Defence Forces AMSA, VICPOL, Airservices Australia

Radioactive materials Dept of Health MFB / CFA

Rail and tram Victoria Police PTV, DTPLI, V/Line, ARTC, MTM, Yarra

Trams, CFA / , MFB, AV, VICSES

Road Victoria Police MFB / CFA VicRoads, City of Kingston,

Eastlink, VICSES

AGRICULTURAL

Chemical contamination of livestock or

agricultural produce (agricultural or veterinary) DEPI DFSV, PrimeSafe

Exotic animal disease (includes bees and

aquaculture) DEPI

Plant pest or disease DEPI

ENVIRONMENTAL

Oiled Wildlife DEPI PV, DTPLI, AMSA

Cetacean (whale) stranding or entanglement DEPI PV

Exotic marine pest incursion DEPI PV

Vertebrate pest / plagues DEPI PV

Pollution into inland waters MFB / CFA EPA, PV

Pollution of inland waters EPA, MW Parks Victoria

ESSENTIAL SERVICE DISRUPTION

Food supply, critical infrastructure damage or

disruption Victoria Police DEPI

Electricity DSDBI (Energy Sector

Development Division)

AEMO, Electricity distributers, Energy Safe

Victoria, DEPI

Natural gas DSDBI (Energy Sector


AEMO, DSDBI (Earth Resources Regulation

Victoria), Energy Safe Victoria, gas distribution

companies

Petroleum and liquid fuels DSDBI (Energy Sector


DSDBI (Earth Resources Regulation Victoria),

Worksafe, Oil companies

Public transport PTV DTPLI (Emergency Risk and

Resilience)Transport providers

Roads, bridges & tunnels VicRoads City of Kingston, Eastlink

Water & Sewerage DEPI Melbourne Water, South East Water,

Dept of Health, City of Kingston

FIRE AND / OR EXPLOSION

Aircraft MFB / CFA / ARFF

Boiler and pressure vessels MFB / CFA Worksafe

Explosion MFB / CFA DSDBI, Worksafe


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EMERGENCY CONTROL AGENCY SUPPORT AGENCIES

Explosive device Victoria Police MFB / CFA

Fire

MFB / CFA/DEPI,

Emergency Management

Commissioner (Major

Fire)

PV, AVCG, Worksafe, BOM

HUMAN DISEASE / ILLNESS

Retail food contamination Dept of Health

Food / drinking water contamination Dept of Health DEPI, City of Kingston

Human disease Dept of Health

NATURAL EVENT

Earthquake VICSES All

Flood VICSES DEPI, Melbourne Water, CFA, MFB, BOM ,

PV City of Kingston

Storm VICSES BOM, DEPI, PV, CFA, MFB, DSDBI

Tsunami VICSES BOM, All

Heatwave Victoria Police City of Kingston, DH, AV, DEPI, DTPLI,

DSDBI

RESCUE

Building, structure MFB/ CFA / VICSES VBA, AV, VICPOL, Worksafe

Cave Victoria Police VICSES

Land Victoria Police VICSES

Lift, crane, scaffolding or amusement structure MFB / CFA VICPOL, VICSES, Worksafe

Mine / quarry Victoria Police DSDBI, DEPI, CFA, VISES, Worksafe

Rail, aircraft and industrial MFB / CFA/ VICSES AMSA (aircraft only), Worksafe (rail and

industrial only)

Road MFB / CFA / VICSES AV

Trench or tunnel MFB / CFA

Water Victoria Police VICSES, LSV

SEARCH

Land and water Victoria Police VICSES

Overdue Aircraft AMSA Victoria Police, VICSES, Airservices Australia

OTHER

Other threats against persons, property or

environment Victoria Police

Dam Safety DEPI Water Authorities, VICSES, City of Kingston

Contact details of the Control agencies can be found in Section B of The Plan which are provided to

MEMPC member agencies only as it is an operational document. Agency Public Contact Details can be

found via each agencies website.



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H.5 CO-ORDINATION

Co-ordination involves the bringing together of agencies and the acquisition of resources to ensure an

effective and supported response to emergencies. It involves the systematic acquisition and application of

resources (organisational, human and equipment) in an emergency.

Coordination of resources for an emergency by Control Agencies must first source any resources from within

their own agency, or directly controlled by the agency or support agency within the municipal area or any

contracts they have in place. A Control agency can request for physical assistance from any of the agencies

as listed above through the procedure detailed in the EMMV.

Once the Control Agency knows it will exhausted all of its resources in the near future the control agency can

request through local channels (municipalities) by incident controller through Victoria Police Municipal

Emergency Response Co-ordinator assistance to source those resources.

Police have the co-ordination role in response activities. In the field, it is the senior Police officer present at

the scene. At the Municipal level, the Officer-in-Charge of one of the Police Stations within the Kingston

district or his/her deputy has the position of Municipal Emergency Response Co-ordinator (MERC) for the

City of Kingston.

H.6 SUPPORT AGENCIES

A support agency is defined as a government or non-government agency that provides essential services,

personnel, or material to support or assist a control agency or another support agency.

The table above provides a list of response support agencies as detailed in the EMMV Part. 7, however,

there are a number of support agencies that deal with relief and recovery and these can be found in Section

I of The Plan.

As ‘Response’ also includes the provision of immediate relief the City of Kingston has established local

Memorandums Of Understandings with the support agencies to understand local capability of those support

agencies for the municipality and better prepare and plan for local emergencies.

.


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H.7 REQUEST PROCEDURES FOR SUPPORT

Any agency requiring additional support outside their own capabilities, will request it through the Municipal

Emergency Response Co-ordinator (MERC) who, in consultation with the Municipal Emergency Resource

Officer (MERO), can then determine whether the request can be met locally.

This may see the activation of a Municipal Emergency Coordination Centre (MECC) either in-field or at one

of the two designated MECCs as detailed in Section H.11 of this Plan.

The graph below provides an overview of considerations by the MERC and the MERO on activating a MECC

within Kingston to assist in supporting the Control Agency in resourcing.

If or when all locally available resources have been fully committed and there is a requirement for additional

resources, the Municipal Emergency Response Co-ordinator (MERC) may pass on requests to the Regional

Emergency Response Co-ordinator (RERC).

The Regional Emergency Response Co-ordinator (RERC) will seek those requested additional resources

from within the Region in the first instance before seeking them from neighbouring Regions, State or Federal

levels.



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H.8 MUNICIPAL RESPONSE ACTIVITIES

The City of Kingston has a responsibility to manage its assets and provide services to the community of its

assets and as such provides an afterhours service to support the community during an emergency incident.

An overview of the After Hours Emergency Services is listed below.

The City of Kingston also supports control agencies during Level 2 and 3 incidents by providing the following:

Establishing and operating centres and facilities

• Municipal Emergency Co-ordination Centre

• Emergency Relief and Information Centres

Providing and Co-ordinating Emergency Catering

• For response and support agencies and affected community during some incidents

Facilitating the provision of Information

• In consultation with Incident Controller and Municipal Emergency Response Coordinator

Note: City of Kingston has a very high proportion of people that are in the older generation.

The special needs of vulnerable persons within this group must be considered in planning

the dissemination of information.

Co-ordinating and ensuring effective Transport

• Providing and co-ordinating community transport

Providing and co-ordinating resources

• Including Council’s own resources, those under contract to Council, and those sourced from outside,

including community resources.

Provision of Specialist Personnel

• Council stormwater and drainage engineers

Provision of Specialist Information and Mapping

• Council has a variety of information. Mapping is available through Council’s IntraMap and GIS

system. Resident and business information are available through Council databases.

• Specialist information in relation to vulnerable persons such as children and the frail elderly is

available from Council’s Service Areas.

• Specialist information in relation to traffic management, including load limits.

• Specialist information in relation to Councils stormwater management network.


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H.9 EMERGENCY SERVICES

AFTER HOURS TEAM LEADER MAINTENANCE CONTRACTS

Normal after hours services of the municipality are available continuously as directed by the Council

Leadership Group. After hours call out procedures and rosters have been prepared and the normal contact

number for the Duty Officer is listed in Section B of The Plan.

The Officer in Charge of the Duty Roster is: Team Leader Depot Services

H.10 RESPONSIBILITIES

MUNICIPAL EMERGENCY RESOURCE OFFICER

The MERO is responsible to ensure that:

• During periods of absence, deputies are appointed and fully briefed on action to be taken on receipt

of a request for activation of this Plan;

• Contact telephone numbers for deputies are communicated to the authorities as listed in Section B;

and

• A full description of the MEROs role and responsibility is detailed in Section M of The Plan.

MUNICIPAL EMERGENCY MANAGEMENT TEAM

The Municipal Emergency Management Team (EMT) shall occupy the Municipal Emergency Coordination

Centre (MECC) to coordinate support operations. The EMT is to:

• Maintain liaison with on-site Field Emergency Response Coordinator and Control Agency involved in

the emergency;

• Coordinate municipal, commercial and community resources operating under this plan in support of

the Control Agency;

• Direct Council support operations during the emergency and post emergency phases; and

• Order stand down of Council and community resources as directed by the Municipal Emergency

Response Coordinator. If additional resources are required, these will be obtained through the

Municipal Emergency Response Coordinator.

• The team is comprised of:

o MERC (Vicpol)

o MERO (Council)

o MRM (Council)

H.11 MUNICIPAL EMERGENCY COORDINATION CENTRE

The Municipal Emergency Coordination Centre (MECC) will be established at the request of the Municipal

Emergency Response Coordinator.

The primary location of the MECC is the

Brindisi and Mentone Rooms, Kingston City Council offices 34 Brindisi Street, Mentone.

If the primary location is unsuitable or becomes inoperable, the MECC shall be established at the

Moorabbin and Mordialloc Rooms, Kingston City Council offices 1230 Nepean Highway, Cheltenham.

Details of these facilities and arrangements are contained in Section N (Standard Operating Procedures

and Manuals).

The Manager responsible for coordination of the primary MECC at the Mentone offices is: MERO and the

MECC Manager.



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SECTION H – EMERGENCY RESPONSE ARRANGEMENTS The Manager responsible for coordination of the secondary MECC at the Cheltenham Council Offices is:

MRM and the MECC Manager.

At the request of the MERC an ‘infield’ MECC may be set up for personnel required to assist in the

supporting the control agency during an incident. At this request, the first consideration for a location is the

safety of all municipal personnel that may attend.

All OH&S and Kingston City Council policies must be considered by the MECC Manager and all Kingston

personnel when attending and the undertaking of a dynamic risk assessment is the responsibility of the

individual.

H.12 TECHNICAL RESOURCES

Technical resources available from Council and commercial agencies have been categorised in Section C of

The Plan These resources will be reviewed from time to time as detailed in the contract agreements and/or

Appendix K1

Coordinator of the Technical Resources is: MERO

H.13 WELFARE

Welfare services for individuals and communities affected by emergencies are available at State

Government level and through cooperating community Welfare agencies. Cooperating agencies are listed in

Section B of The Plan

Coordinator of Welfare Services is: MRM

H.14 PUBLIC WARNINGS / INFORMATION

The City of Kingston understands the importance of timely, accurate and consistent public information

before, during and after an emergency incident. As such the City of Kingston’s Communications Team will

work with the EMT, Control Agencies and community to relay information to help minimise the impact to life

and the community where possible.

The Control Agency as set out in the EMMV is responsible for the release of warnings of potential

emergencies, regular updates and advice on what actions the public should undertake during that incident.

All messaging will align with the Victoria Warnings Protocol (latest version visit emv.vic.gov.au)

These warnings and advice can be disseminated through a number of different mediums including but not

limited to:

• Websites

• Radio and Television

• Print Media (where suitable)

• Phone messaging (inc. SMS)

• Emergency Alert

• Emails

• Verbal Messages

• Door knocks

• Series

• Social Media / Social Networking

• Variable Message Boards

• Information Board


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SECTION H – EMERGENCY RESPONSE ARRANGEMENTS The City of Kingston has developed a Community Education booklet on Social Media in Emergencies

(Section L.7 of this Plan and available via www.kingston.vic.gov.au) this spells out that the City of

Kingston will use only 4 forms of social media during an emergency to provide updates from the

emergency services as well as council information. While this does not take away from mediums

above the main sources will be Website, Twitter, Facebook (both have feeds on councils home page

of the website) and Youtube.

During a large scale emergency the following graphics will be used on Councils Facebook and

Twitter sites.

In the emergency and post emergency phases of an incident, an Information Centres maybe

established at the Cheltenham Municipal Office, and if warranted, in other Community Hub locations

throughout the Municipality.

The purpose of these Centres is to provide a channel of communication from the EMG to residents of

affected areas. The centres will also be a focal point for residents seeking information.

General information related to the emergency or regulatory instructions to residents will be released

only from the EMG via the Public Relations Coordinator after consultation with Victoria Police and/or

Control Agency.

Public Relations Coordinator is: Manager, Communications & Community Relations



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http://www.kingston.vic.gov.au/

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H.15 EVACUATION / LOCK DOWN

The Victoria Police Field Emergency Response Coordinator is responsible for evacuation or Lock

Down.

The decision to evacuate is not taken lightly and rests with the Control Agency in conjunction with

Victoria Police and available expert advice.

Consideration must be given to the area that is to be evacuated, the route to be followed, the means

of transport and the location to which evacuees will be asked to attend.

Once the decision to evacuate has been made the MERO shall be contacted to assist in the

implementation of the evacuation. The City of Kingston will provide advice regarding the most

suitable Emergency Relief Centre and other resources that may be required (eg. public health,

emergency relief considerations or requirements and special needs groups).

In some incidents the control agency may request for the safety and preservation of life to ‘lock down’

an area. This is generally because of a civil disturbance, hazmat, health, pandemic or other like

incident. Where required, and once the decision has been made to ‘lock down’ an area, the MERO

shall be contacted to assist in the implementation and the public notification of the lock down.

The duty MERO shall contact the duty MRM to assist in the coordination of either request.

Municipal Coordinator in the assistance of the Evacuation / Lock Down is: MERO and MRM

H.16 MEDICAL AND PUBLIC HEALTH

If the normal medical services within the municipality are unable to cope in an emergency, the

Ambulance Service is responsible for the activation of the State Health Emergency Response Plan

(SHERP), which has been prepared by the Department of Human Services and provides procedures

to enable total medical response to an emergency.

Council's Environmental Health Services will monitor all aspects of public health and effect control or

remedial measures as necessary. This may involve frequent assessment inspections of the site of

the emergency and may necessitate the recruitment of assistance from the Department of Health

and/ or neighbouring municipalities

During the emergency, Council’s Health Services will arrange provide technical advice to the

community and effect technical liaison with the Department of Human Services.

The City of Kingston will develop, review and update a number of sub-plans relating to Medical and

Public Health with a current complete list of those Sub-Plans listed in the Consolidated Contents of

The Plan.

The SHERP can be found at emv.vic.gov.au or dhs.vic.gov.au


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H.17 ASSISTANCE TO POLICE

The City of Kingston has a 24hr Emergency Reponses Team that may provide assistance to Victoria

Police when called upon.

All municipal local laws officers are to remain in readiness to provide assistance to police in traffic

control and evacuation, subject to resource availability.

Details of Municipal Local Laws Coordinator have been detailed in the operational Section B of The

Plan.

H.18 REGISTRATION

Leaders of resource groups are to maintain registers of volunteers and casual workers employed

specifically in relation to the emergency. The register is to include the following detail and is to be

retained to support any claim for compensation in the event of injury/death of the individual:

• Name

• Period/s employed

• Nature of duty

Official identification name tags will be prepared and maintained for use by personnel.

A template for registrations can be found in the Southern Metro Region Emergency Relief Centre

Standard Operating Guide (Section N.4 of this Plan)

H.19 FINANCIAL

Expenditure incurred during the active and post phases are subject to Council's normal procedures

with details available from the MERO or the Deputy MERO.

H.20 OPERATIONAL PLANS

The City of Kingston will develop from time to time detailed operational plans to help in specific

hazard incidents. The development of these plans will be in consultation with the control agencies

and relevant stakeholders. These plans may, where suitable, also be developed as Public Education

Plan to assist in the the community reducing their own risks by building resilience through prevention

and preparedness and be made available to the public through Section L of this Plan as well as

posted via the municipal website, libraries and community hubs

All plans, once developed, will be included in Section O of The Plan and listed in the Consolidated

Contents and Section O.

H.21 STAGING AREAS

The City of Kingston may at the request of the Controlling Agencies provide locations throughout the

municipality to be utilised as Staging areas for their personnel and equipment during an incident.

As incidents can happen in any location, the City of Kingston in its consideration of Emergency

Planning has decided not to list possible Staging Area locations, but will however through the

discussion of the EMT and Community Buildings and Parks and Gardens advise the control agency

of the best location on an incident by incident event.



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SECTION H – EMERGENCY RESPONSE ARRANGEMENTS Consideration of locations for an incident will take into account the location of the incident, potential

impact of a staging area location, accessibility for emergency services to and from an incident,

impact on local community and traffic issues.

Staging Areas may, from time to time be identified and included in the operational plans and

contained in Section O of The Plan.


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SECTION I – EMERGENCY RELIEF ARRANGEMENTS

SECTION I - Emergency Relief Arrangements TRIM: 14/16193 VERSION: 2014 ISSUE DATE: 31/11/14 I-1 This is a controlled document until printed, it is the responsibility of the owner/reader of this document to ensure that it is updated and the current version of this document.

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TABLE OF CONTENTS

I.1 INTRODUCTION .................................................................................................................3

I.2 FUNCTIONAL SERVICES ...................................................................................................5

I.3 RESOURCE SUPPLEMENTATION .....................................................................................7

I.4 OTHER FUNCTIONAL AREAS............................................................................................7

I-2 TRIM: 14/16193 VERSION: 2014 ISSUE DATE: 31/10/14 SECTION I - Emergency Relief Arrangements


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I.1 INTRODUCTION

Emergency Relief is a function of Emergency Management that begins at the same time as in emergency

incident. It can provide reassurances to those impacted, both directly and indirectly, as well as provide

comfort to others away from the incident that the emergency response is being undertaken.

At State level and under Section 46 of the Emergency Management Act 2013, the Emergency Management

Commissioner is responsible for the coordination of agencies to provide emergency relief. The Emergency

Management Commissioner has delegated this responsibility to the Secretary, Department of Human

Services. A Regional level coordination of Emergency Relief has been delegated to the Department of

Human Services who are supported by the Red Cross. At Municipal level, this responsibility rests with the

City of Kingston through the Municipal Recovery Manager (MRM) and their Deputies.

In the response stage of an emergency, emergency relief is managed by the MERO in partnership with the

MRM. At the transition from relief to recovery the MRM will assume responsibility for all relief activities.

AIM

The aim of Emergency Relief is to support communities to successfully deal with the immediate impacts of

an emergency on the social, built, economic, natural and agricultural environments. By doing so it helps build

cohesion and resilience to future emergencies.

ROLE

To establish a system for the provision of any or all of the functional services under Emergency Relief,

including;

• Empower and engage individuals and communities to promote self-sufficiency and, where possible,

meet their own relief and recovery needs

• Be coordinated and collaborative, jointly owned by affected individuals and communities – as well as

the non-government organisations, businesses and government agencies that support them

• Be adaptive and scalable, recognising the unique, complex and dynamic nature of emergencies and

communities

• Focus on consequence management, where everyone involved appreciates the potential

consequences of their decisions and actions

• Be able to support delivery of concurrent community, local, regional and state response, relief and

recovery activities.

EMERGENCY RELIEF PRINCIPALES

The principles for the coordination and delivery of relief at a State, regional and local level include;

• Emergency-affected communities receive essential support to meet their basic and immediate

needs.

• Relief assistance is delivered in a timely manner, in response to emergencies

• Relief promotes community safety, and minimises further physical and psychological harm

• Relief and response agencies communicate clear, relevant, timely and tailored information and

advice to communities about relief services, through multiple appropriate channels

• Relief services recognise community diversity


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• Relief is adaptive, based on continuing assessment of needs

• Relief supports community responsibility and resilience

• Relief is well coordinated, with clearly defined roles and responsibilities

• Relief services are integrated into emergency management arrangements

EMERGENCY RELIEF PLANNING

The City of Kingston MEMPC and its Sub-Committee on Relief and Recovery when planning have

considered, and where required, detailed in the Emergency Relief Management of this Plan the following

areas;

• Food and water

• Non-food items (immediate material-aid)

• Emergency shelter

• Relief centres (staffing and locations at local and where known regional level)

• Reconnecting families and friends

• Animal welfare

• Health and medical assistance

• Psychosocial support

• Community information (such as public meetings, newsletters, advertising and media requests)

• Legal assistance information

• Drinking water for households

• Maintaining food supplies

• Replacement of water used in response

• Coordinating goodwill

• Donated goods and services

• Spontaneous volunteer management

EMERGENCY RELIEF MANAGEMENT

The City of Kingston understands that emergencies don’t know local government borders and as such, align

all relief activities to the State and Southern Metro Regional Relief and Recovery Plans.

These plans can be found at either the DHS or OESC websites:

dhs.vic.gov.au or emv.vic.gov.au

In the event any or all of the functional services of Emergency Relief are required, the request must be

channelled through the Municipal Emergency Response Coordinator (MERC) to the MERO.

The MERO will activate the required functional services. All functional services will operate and report to the

MRM who will report to the MERO.



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I.2 FUNCTIONAL SERVICES

FOOD AND WATER

At municipal level, the Australian Red Cross is responsible for food and water arrangements. It will

coordinate the provision of food and water services with the support from The Salvation Army.

Contact details are listed in Section B of The Plan.

Where the nominated food and water organisation cannot be contacted, the Red Cross State Duty

Coordinator will be activated, via the Municipal and Regional Emergency Management Coordinators, to

arrange food and water.

The Red Cross Regional State Duty Coordinator is to be alerted or activated when the nature of the incident

indicates any of the following:

• More than one substantial meal for combatants or other affected persons is required to be supplied;

• Reimbursement for incurred costs will be claimed by local providers; and

• Goods are required to be purchased by people who have been authorised by the Red Cross.

The Red Cross Regional Catering Coordinator will, in conjunction with the local food and water providers,

ascertain the level of involvement necessary by Red Cross, ensuring that local resources, including those

already in operation, are fully utilised.

MATERIAL NEEDS

The City of Kingston is responsible for activating material needs for those impacted by the emergency and

will coordinate material needs providers. The Salvation Army will provide emergency material needs for

immediate relief only.

The City of Kingston does not accept or promote the donations of material goods during an emergency

incident. While the intentions of those wishing to donate material goods are well placed and appreciated the

MEMPC believes that monerty donations will help assist the impacted community to recovery across the

Social, Economic environments of Recovery (See Section J of this Plan).

The City of Kingston has set up under its Mayoral Trust an Emergency Donation Account to help those

affected by a large emergency. This will be promoted by the City of Kingston for those wishing to assist

those affected through donations.

The Salvation Army is the lead agency in the provision of immediate material relief needs and will have

further support from:

• Dingley Village Community Advice Bureau

• Mentone Community Assistance Support Services Inc.

• Chelsea Community Support Services Inc.


EMERGENCY RELIEF ACCOMMODATION

The Red Cross, through the State Duty Officer will coordinate the provision of emergency shelter in

partnership with the Department of Human Services on behalf of the City of Kingston during single incident

emergencies. This is activated by the control agency and only if those impacted are unable to seek shelter

with family or friends.


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EMERGENCY RELIEF CENTRES

Emergency Relief Centres will be opened once the nature, extent and location of the emergency event is

known, and as directed by the Municipal Emergency Response Coordinator (MERC). It is likely that Council

will only have the capacity to open one Emergency Relief Centre at any one time.

Council’s Emergency Relief Centres may, at the request of the Emergency Management Commissioner

through the Regional Emergency Management Inspector (REMI) and the MERC be requested to open under

the Council’s emergency management resource sharing protocol on ‘Extreme’ or ‘Code Red Days’ to support

other municipalities within the region, namely:

• Mornington Peninsula Shire Council;

• Cardinia Shire Council; and

• City of Casey.

To ensure a regional approach, the City of Kingston is a participant in the Southern Metro Regional

Emergency Management Collaboration Group and has adopted the Groups ‘Emergency Relief Centre

Standard Operating Guidelines’ for the running and management of emergency relief centres.

Activation of an Emergency Relief as detailed in Section H.7 of this Plan and shall be through the MRM to

the Council’s Relief Centre Coordinator, who is the Manager of Libraries.

A number of sites throughout the municipality have been identified as Emergency Relief Centres, these

include:

• Clarinda Community Centre

• Patterson Lakes Community Centre.

Four other sites have been identified and once upgrades and renovations are completed will be available for

use.

PERSONNEL SUPPORT, EMERGENCY PERSONAL HARDSHIP ASSISTANCE PAYMENTS AND TEMPORARY ACCOMMODATION

The Red Cross State Headquarters Duty Officer will coordinate the provision of these services at municipal level

in partnership with the Department of Human Services on behalf of the City of Kingston.

A list of temporary accommodation options in and surrounding the City of Kingston can be found in Section B of

The Plan. This is reviewed twice yearly.

If the properties in the Contact List are unable to help, the Red Cross, the MRM or their delegate will find suitable

accommodation for those unable to arrange their own.

Local support can also be obtained from:

• Business Development Team (City of Kingston)

• Dingley Village Community Advice Bureau

• Mentone Community Assistance Support Services Inc.

• Chelsea Community Support Services Inc.

COMMUNITY ORGANISATIONS

Many community organisations will have resources that can be of use in an emergency. It is the responsibility of

the City of Kingston to coordinate offers of assistance from these organisations.

Contact details of organisations able to assist will be maintained by the municipality and listed in Section B of

The Plan.



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REGISTRATION

Victoria Police are responsible for the registration of emergency affected people but have delegated the physical

task of the registration process to Red Cross. Registration will be in accordance with the Register, Find, Reunite

process, previously known as the National Registration and Inquiry System.

Victoria Police may request municipal staff to undertake the physical task of registration until the Red Cross are

in attendance at an Emergency Relief Centre.

A member of Victoria Police will be on hand at all times during the registration.


I.3 RESOURCE SUPPLEMENTATION

Resource Supplementation at municipal level occurs when functional services, or control authorities, exhaust

their own avenues of supply and there is a requirement for continued supply. Functional Service and control

agencies supplying a service and requiring additional resources will put their request to the MERO.

The MERO who will endeavour to obtain those resources through the existing municipal arrangements. If

unsuccessful, the request will be passed through the Municipal Emergency Response Coordinator to the

Regional Emergency Response Coordinator.

The following table indicates the functional service agency and relevant support agencies for services.

The list is neither exhaustive nor exclusive as many agencies, including control agencies may have a

support role and a functional service role, dependent on the nature of the emergency. In the event that local

resources cannot be provided to meet support tasks needed, the request should be passed onto the

Regional Emergency Response Coordinator via the Municipal Emergency Response Coordinator as listed

above.

SUPPORT SERVICES PRIMARY AGENCY SECONDARY AGENCY

Animals - Relief Welfare Agriculture Victoria

(Regional Response)

City of Kingston

Veterinary Services

RSPCA

DEPI

Victorian Farmers Federation

- others as required

Commonwealth Resources VicPol Commonwealth Departments as required

Commonwealth Resources - Defence VicPol Defence Forces

Deceased Persons VicPol VicPol

Royal Dental Hospital

Australian Funeral Directors Association

State Coroners Office

Registration (Register, Find, Reunite) -

Emergency Affected Persons

VicPol Red Cross

Council

- others

I.4 OTHER FUNCTIONAL AREAS

COMMUNICATIONS

The Victoria Police is delegated with the responsibility for communications. This is in accordance with State

Emergency Response Plan which identifies that the Victoria Police is the primary agency for

communications.


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Aim

To ensure essential communications when requested.

General

All control agencies having a role in these arrangements and are responsible for the provision of their own

communications systems during emergencies. Any agency requiring communications will put their request

to the Municipal Emergency Response Coordinator.

Telephone Communications

The Telstra line network will be the initial and primary means of communication in the event of an

emergency, when it is available, and should be utilised to capacity where possible. When identifying

locations for use as ECCs, Assembly Areas and Emergency Relief Centres, consideration should be given to

the communications facilities already in place at that location.

Additional telephones can be provided by Telstra, upon request to the Municipal Emergency Response

Coordinator, who will, in turn, submit such requests to the Regional Emergency Management Coordinator for

action. All costs, related to such installations, are the responsibility of the requesting organisation.

Communications Resources

The following organisations have communications facilities and resources which may be available in an

emergency:

• Victoria Police

• Fire Services (MFB / CFA)

• State Emergency Service

• Other neighbouring Municipalities

• WICEN

• CREST

See Section B for contact details.

Council Communications

The City of Kingston will use its social media to support the control agencies into provided information to the

community.

The decision by the City of Kingston is to use 4 forms of social mediums to assist control agencies in this

support. This will include, the front page of its website, twitter, Facebook and Youtube as detailed in Section

H.14 and the public document ‘Social Media in Emergencies’ Section L.7 of this Plan

They will also use the systems as detailed in Section F, Section H, Appendix K7, Section L.7 and Section

O.13 of The Plan.

HEALTH AND MEDICAL

The Municipal Environmental Health Officer has been delegated the responsibility for health and medical

matters.

These Municipal Health and Medical arrangements should be considered in conjunction with the Regional

Emergency Response Plan and SHERP and the Local Hospital Emergency Plans.

Aim

The aim of these arrangements is to identify the Health and Medical facilities available within the City of Kingston

and identify the arrangements for activation.



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Due to the dual nature of these arrangements, it will be divided into two components; each being addressed

accordingly. These components will be health and medical.

Health

The Environmental Health Officer is responsible for all public health matters in the municipality.

The responsibilities of the Environmental Health Officer in emergencies include:

• Advice on water supply;

• Ensuring hygienic food handling - safe production, storage and distribution;

• Supply of sanitary and hygienic accommodation when required;

• Refuse removal;

• Pest control;

• Control of infectious diseases (immunisation); and

• Disposal of dead animals.

Medical

Implementation of the medical arrangements will be automatic where people are injured or require medical

assistance. This automatic response will be facilitated by Ambulance Victoria and hospitals within the

municipality.

Ambulance Victoria will be responsible for contacting additional first aid support when required (eg. St.John

Ambulance and Red Cross).

Management of Health and Medical Response

Health and Medical response management at an emergency scene will be carried out according to the scale

and nature of the emergency.

Ambulance Victoria will appoint a senior ambulance manager as Health Commander where more than one

health agency is involved. During public health emergencies without a defined incident site, the Department

of Health will appoint the Health Commander. The Health Commander coordinates the health and medical

activities and resources of an incident, (see 4.1.3 of the State Health Emergency Response Plan).

The Health Commander will activate a Field Emergency Medical Officer (FEMO) to provide: field assistance,

advanced medical assistance and assistance with determining appropriate hospital distribution of casualties.

“Health coordination is achieved by forming a Health Incident Management Team, which consists of the

Health Commander, FEMO and the health support agency commanders, of their representatives. The HIMT

provides an infield forum for inter-health agency decision making, allowing the sharing of information and

intelligence”.

This could be any of the following:

• The highest ranked Ambulance Officer present;

• A member of a Medical Team; or

• The Area Medical Coordinator.

The role of the Medical Commander at the scene of an emergency is to:

• Arrange resources required;

• Provide triage, (prioritise patients for treatment);

• Coordinate transport of patients; and

• Determine and record destination of patients.


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TRANSPORT AND ENGINEERING

The following personnel of the City of Kingston have been delegated the responsibility for transport and

engineering matters within the City of Kingston:-

Team Leader Roads and Drains – Cheltenham Office

Team Leader Transport – Cheltenham Office

Aim

The purpose of these arrangements is to identify available transport and engineering resources within the

municipality. This will include specialist and technical advice and deployment of those resources.

Requesting Procedure

All requests for transport and engineering resources should be directed to the Municipal Emergency

Response Coordinator, who will request them through the MERO.

Municipal resources should be used in the first instance, prior to engaging private contractors.

Management of Resources

Responsibility for the management of resources shall rest with the MERO.

The MERO is responsible for maintaining a resource database and contact details.

POST IMPACT ASSESSMENT

A post impact assessment is an appraisal of the extent of damage, disruption and breakdown to the

community and its infrastructure as a result of the emergency.

To facilitate the City of Kingston, through the Emergency Management Group, shall as early as practicable in

an emergency incident perform the following tasks for Post Impact Assessment:

• Survey the extent of damage indicating evaluation of financial and material aid needed;

• Provide a priority listing for restoration of community needs to assist agencies in the performance of

their functions; and

• Monitor the acquisition and application of financial and material aid needed or made available in the

restoration period.

• PIA form from EMV to be used emv.vic.gov.au

The Emergency Management Group may co-opt persons within the community with the appropriate

expertise to assist with the above tasks.

Should the emergency extend beyond the boundaries of the City of Kingston the post impact assessment

may be merged with that of the other affected municipality(s).



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