Glenelg Municipal Emergency Management Plan · GLENELG MUNICIPAL EMERGENCY MANAGEMENT FUNCTIONS ......

Glenelg Municipal Emergency Management Plan

(Glenelg MEMP) December 2011

Glenelg Shire Council Part 1

Master Glenelg MEMP December 2011 Updated 2011~12~22 December 2011 1-2

Executive Summary GLENELG MUNICIPAL EMERGENCY MANAGEMENT FUNCTIONS Under Section 20(1) of the Emergency Management Act 1986 each municipality is required to develop and maintain a municipal emergency management plan. The three roles of municipal councils in emergency management are to:

1. Provide their own resources, including those not owned but under their direct control, for the management of emergencies,

2. Plan for the use of all available emergency management resources for their

municipal districts, 3. Involve and provide for the community in all emergency management processes.

Glenelg Shire Council accepts responsibility for management of municipal resources and the co-ordination of community support to counter the effects of an emergency during both the response to and recovery from any emergency. This includes the management of:

• The provision of emergency relief to emergency service agencies and affected persons during the response phase;

• The provision of supplementary supplies (resources) to emergency services and

relief agencies during response and recovery phases; • Municipal assistance to agencies during the response and recovery phases of any

emergency; • The assessment of impacts on our community in an emergency, also recovery

activities within the Municipality, in consultation with Department of Human Services.



1.1 TABLE OF CONTENTS Page

Part 1 INTRODUCTORY INFORMATION

Glenelg MEMP front cover .................................................. 1-1

Executive Summary ........................................................... 1-2

1.1 Table of Contents .......................................................... 1-3

1.2 Municipal Statement of Endorsement ........................... 1-7

1.3 Audit Report .................................................................. 1-8

1.4 Mission, Vision, Goals, Objectives and Strategies ........ 1-10

1.5 Purpose of Glenelg MEMP ........................................... 1-10

1.6 Municipal Emergency Management Functions ............. 1-11

1.7 Maintenance Strategies of the Plan .............................. 1-11

Part 2 RISK MANAGEMENT INFORMATION

2.1 Municipal Emergency Risk Assessment ....................... 2-1

2.2 Area Description ........................................................... 2-2

2.3 Emergencies History ..................................................... 2-4

Part 3 PLANNING AND MANAGEMENT ARRANGEMENTS

3.1 Glenelg Municipal Emergency Management Planning Committee 3-1

3.2 Municipal Emergency Manager..................................... 3-2

3.3 Municipal Emergency Resource Officer ........................ 3-3

3.4 Municipal Recovery Manager ........................................ 3-4

3.5 Municipal Fire Prevention Officer .................................. 3-5

3.6 Municipal Emergency Co-ordination Centre(s) ............. 3-6

Part 4 RESPONSE ARRANGEMENTS

4.1 Emergency Management Group ................................... 4-1

4.2 Operational Role Statement for Council ........................ 4-1

4.3 Command, Control, Co-ordination ................................ 4-3

4.4 Control and Support Agencies ...................................... 4-5

4.5 Response/Recovery Interface ....................................... 4-8



Part 5 RELIEF and RECOVERY ARRANGEMENTS

Page

5.1 Introduction ............................................................... 5-1

5.2 Recovery Definition ................................................... 5-1

5.3 Recovery Process ..................................................... 5-1

5.4 Levels of Recovery ................................................... 5-2

5.5 Context of Recovery ................................................. 5-2

5.5.1 Resilience of individuals and communities is respected 5-2

5.5.2 Recovery is part of emergency management 5-2

5.5.3 Levels of recovery operations 5-2

5.5.4 Roles of organisations and agencies 5-3

5.5.5 Affected community involvement 5-3

5.5.6 Operational plans support arrangements 5-3

5.5.7 Response/Recovery interface 5-3

5.6 Recovery Coordination ............................................. 5-4

5.7 Functional Areas of Recovery ................................... 5-4

5.7.1 Social, health and community environment 5-5

5.7.2 Economic environment 5-5

5.7.3 Natural environment 5-6

5.7.4 Built environment 5-6

5.8 Activation and Notification ......................................... 5-7

5.9 Escalation Criteria (Recovery) ................................... 5-8

5.10 Municipal coordination and management arrangements 5-9

5.10.15 Assessment of impacts and needs 5-9

5.10.2 Communicating with the affected community 5-9

5.10.3 Community recovery committee 5-11

5.11 Sharing of Personal Information ................................. 5-12

5.12 Offers of Voluntary Assistance ................................... 5-12

5.13 Offers Material Assistance ......................................... 5-12

5.14 Financial Considerations ............................................ 5-13

5.15 Transition from Response to Recovery ...................... 5-13

5.16 Reporting Arrangements ............................................ 5-13



Page

5.17 Testing, Evaluation and Review .................................... 5-14

5.18 Evaluation of Recovery Activities .................................. 5-14

5.19 Services and Agencies for Recovery ............................ 5-15

5.20 Agency Recovery Role Statements .............................. 5-15

Part 6 ANCILLARY ARRANGMENTS

6.1 Financial Considerations ............................................... 6-1

6.2 Communications with Emergency Agencies ................. 6-2

6.3 Supply of Goods/Services ............................................. 6-2

6.4 Emergency Relief .......................................................... 6-5

6.5 Support Services & Support Agencies for response… .. 6-8

6.6 Provision of Volunteer Assistance ................................. 6-9

6.7 Volunteer Legal Protection for Emergency Workers .... 6-9

6.8 Communities at Risk ..................................................... 6-9

6.9 Community Information and Warnings .......................... 6-10

6.10 Registration of Evacuees and Affected Persons ......... 6-10

6.11 Recovery Information and Co-Ordination Centre ........ 6-11

6.12 Public Meetings and/or Media Briefings Information

and Dissemination ...................................................... 6-11

6.13 Post Impact Assessment ............................................ 6-11

6.14 Environmental Health .................................................. 6-12

6.15 Health and Medical ..................................................... 6-13

6.16 Transport and Engineering.......................................... 6-13

6.17 Mutual Aid Arrangements ........................................... 6-14

Part 7 CONTACT DIRECTORIES

7.1 Media Contact list ......................................................... 7-1

7.2 Contact List ................................................................... 7-2

7.2 Directory Contact List .................................................... 7-3



Part 8 APPENDICES

Page

1. Municipal Emergency Management Plan updates 8-1

2. Glenelg MEMP Distribution List 8-2

3. Mapping Resources 8-3

4. MECC Standard Operating Procedures 8-4

Staffing of a MECC 8-5

5. MECC Templates 8-8

Visitor Log Sheet 8-9

Registration of Emergency Workers 8-10

Communications Log 8-11

Message / Request Form 8-12

Request for a Resources 8-13

Draft Internal Email to Action MECC 8-14

Draft Media Release 8-16

Emergency Public Meeting Guide 8-17

MECC Layout Plan - Portland 8-20

6. Special Plans And Arrangements 8-21

7. Abbreviations / Glossary of Terms 8-25

8. Bibliography 8-38

9. Community Emergency Risk Management Register 8-39

10. Municipal Resources 8-59

Possible Emergency Assembly Areas 8-61

Municipal Resources – Refuge, NSP, other Buildings 8-62

Council Plant 8-75

Other Resources not under Councils control 8-76

11. Incident Log 8-77



1.2 Municipal Statement of Endorsement The Glenelg MEMP has been produced by and with the authority of Glenelg Shire

Council (Council) pursuant to Section 20(1) of the Emergency Management Act

1986 (the Act).

Council understands and accepts its roles and responsibilities as described in Part 4

of the Act.

The Glenelg MEMP is a result of the co-operative efforts of the Glenelg Municipal

Emergency Management Planning Committee (GMEMPC) after consultation with

those agencies and organisation identified therein.

Although Council manages the administration of the Glenelg MEMP updates, it is the

collective responsibility of the GMEMPC to ensure that Glenelg MEMP information is

amended and updated appropriately from the meetings and discussions held.

Council adopted the revised Glenelg MEMP on Tuesday 22nd November 2011.



1.3 Audit Report The Glenelg MEMP has submitted to the Victoria State Emergency Service (VSES) for

audit pursuant to the requirements of Section 21A of the Act.

The Glenelg MEMP has been audited in accordance with the provisions of the

guidelines issued by the Coordinator in Chief of Emergency Management (August 1995)

and a report detailing the results of the audit will be forwarded to Council when

available. The Glenelg MEMP is required to be audit every three years. A copy of the

most recent Audit Certificate issued is attached.

Glenelg MEMP Best Practice Internal Review 2011

Glenelg MEMP Best Practice Review 2011

Council is committed to review the Glenelg MEMP in line with best practice. Updates

need to occur to this document to ensure it is kept up to date as the needs arise. An

initial best practice review has found the following issues are beyond the Glenelg

MEMPC capacity to resolve at a local level:

• State standardised MEMP shell document. There may be considerable benefit in having a standardised MEMP and CERA shell document for all Municipalities to better allow Municipalities to interlink with Local, State and Commonwealth emergency management Acts, manuals, policies and plans. This would assist volunteers and staff of all Authorities to better serve their Customers. • State standardised interlinking emergency management system (State

Authorities to ICC and MECC etc.) There may be a need for a standardised interlinking emergency management communications/resourcing/management system to directly interlink across all States’ Authorities including Municipalities (including direct access at Incident Control Centres and Municipal Emergency Coordination Centres). This will allow the various processes, information and various communications technologies currently used to communicate and be streamlined at appropriate levels. This will particularly assist emergency management Authorities to streamline information, activities and resources across Municipal, State and Commonwealth boundaries, it may include layered access views and a single contact list for all Authorities to update. • State standardised emergency management Video conferencing and

communication platforms. The Glenelg MEMP requires Control Agencies to provide video conferencing equipment/platforms to the MECC and to the EMT, as various agencies use different platforms. There may be considerable benefit for State Government to get all Agencies to standardise onto a Commonwealth Government emergency management Video conferencing and communication equipment platform.



Audit Certificate (Copy)

Valid for 3 years till 31 December 2014



1.4 Mission, Vision, Goals, Objectives and Strategies

Glenelg MEMP Vision / Mission Statement

� “To develop a MEMP to comply with 21A of the Act and ensure that emergency

management makes a significant contribution to community safety in Glenelg Shire”.

Goals

� Better understanding of the community and the environment;

� Reduction of risks in the municipal district;

� Improved community resilience and self-reliance;

� More productive partnerships between community safety stakeholders;

� Better integration of various community safety and well-being programs;

� Alleviation of the consequences of emergency events on the community.

Objectives

� Identify and treat potential risks to the community and the environment;

� Develop and administer programs that reduce the community’s vulnerability and

increase its capacity for resilience and self-reliance;

� Link more closely emergency management and other community safety

programs and promote synergies;

� Contribute to the management of emergency events;

� Prepare a Municipal Emergency Management Plan.

Strategies

� Undertaking the risk analysis and treatment processes;

� Developing a resilience and vulnerability profile;

� Conducting the municipal emergency management planning process;

� Developing ideas for involving the community in this process;

� Identifying municipal resources to be used in emergency response and recovery.

1.5 Purpose of the Glenelg MEMP

To identify the agreed response and recovery arrangements to those emergencies

(not able to be eliminated) which may impact on the municipality.



1.6 Municipal Emergency Management Functions

The role of local government in emergency management

As documented in the Act and the Local Government Act 1989, councils play a

critical role in Victoria’s emergency management systems.

Councils have emergency management responsibilities because they are the

closest level of government to their communities and have access to specialised

local knowledge about the physical environmental and demographic features of their

districts. People also naturally seek help from their local council and emergency

management agencies during emergencies and the recovery process.

Emergency management responsibilities of councils include:

General • Pursuing community safety, as a corporate objective;

• Promoting a risk based approach to community safety and emergency

management; and

• Utilising building and planning processes to promote community

safety and emergency management objectives and priorities.

1.7 Maintenance Strategies of the Glenelg MEMP

Frequency of meetings

The GMEMPC must meet on not less than two occasions each year. The dates of

these meetings are currently the second Monday in May and October.

Minutes of all meetings must be taken and a copy sent to the Regional Emergency

Response Coordinator (RERC). Functional sub-committees, if formed, should meet

at least once annually to review and amend their arrangements where necessary.

The Chair of the GMEMPC may call a special meeting following a significant

incident or change meeting dates and or create Subcommittees to consider specific

emergency management MEMP matters.



Conduct exercises

It is important to test a Glenelg MEMP to ensure it is understood and effective.

Tabletop exercises are effective in determining how well the operational elements of

Glenelg MEMP can be implemented.

Exercises should be carried out following any substantial revision of Glenelg MEMP

and thereafter on an annual basis afterwards, to ensure the Glenelg MEMP is

effective.

Exercises provide the following benefits:

� Personnel have an opportunity to train and practice;

� Members of the emergency management community at the local level come

together and gain confidence in each others roles and abilities;

� The community is educated about Glenelg MEMP and programs;

� Organisations can test their procedures and skills in simulated emergency

situations.

Planning and conducting effective exercises takes time and expertise. The VSES is

available to assist Council (at no cost).

It is also helpful to prepare a document detailing the outcomes and lessons learnt

from the exercises, and take minutes of the debriefing meeting, as a record for

future reference and to assist continuous improvement. Exercise debrief notes and

reports should be tabled at GMEMPC meetings.

Monitor and review

One of the roles of the GMEMPC is to keep track of the risk treatment strategies

that emerge as part of Municipal Emergency risk Assessment (CERA).

Monitoring and reviewing the status of identified risks and treatment projects are

formal stages in emergency risk management and should also be noted in the

Glenelg MEMP.

Key recommendations and projects also need to be implemented and tracked. It is

important to make sure the people responsible for the recommendations understand

what is expected of them and are willing to work to implement them. It helps if the

Glenelg MEMP clearly identifies responsibility for each recommendation.



Audit requirements

Under Section 2 of the Act each council must prepare its MEMP in compliance with

these guidelines and submit the MEMP for audit. The relevant municipal emergency

management planning committee (MEMPC) is responsible for ensuring the MEMP

complies with the guidelines.

The Act requires that municipal emergency management plans are audited every

three years by the Director of the VICSES.

The Director may delegate the audit responsibility to another person and councils

may schedule audits at convenient dates.

The Act also requires that the auditor obtain comments on each MEMP from the

Regional Emergency Response Planning Committee (RERPC) and the Regional

Recovery Committee.

Council uses the planning support services of the VSES to facilitate the MEMP

process in satisfaction of these guidelines.

Purpose of the audit

The audit process is designed to foster and facilitate quality municipal emergency

management planning in a positive, non-punitive way. It advises and supports

councils in their efforts to serve their communities.

Audit report

Each audit report will indicate whether the relevant MEMP:

� Complies fully or more than adequately with the guidelines;

� Complies adequately with the guidelines, but the MEMP or planning process

needs improvement; or

� The MEMP falls short of the guidelines standards, and outlines areas that should

be addressed in order for a council to meet its statutory obligations.

A MEMP ‘audit checklist’ is included in the Victoria Emergency Management Manual

(VEMM) Part 6 Annex 2 - refer Office of the Emergency Services Commissioner.

Response to audit

Under Section 21A (3) of the Act, each municipal council must respond in writing to

an audit report within three months of receiving it. If the audit is qualified, a council

should indicate in their response how they intend to remedy any deficiencies.



2.0 RISK MANAGEMENT INFORMATION

What is risk?

In recent years, emergency risk management has been widely adopted as a tool in

emergency management. It deals specifically with sources of risk (or hazards) that can

cause emergencies. The concept of risk management was developed to address

uncertainty in business, finance, industry and human resource management. In this

context, risk was understood as the exposure to the possibility of financial loss, physical

damage, injury or delay, as a consequence of pursuing, or failing to pursue a course of

action. The concept of risk has two elements:

� The likelihood of something happening; and

� Its consequences.

Emergency risk (i.e. the risk related to the impact of an emergency) is a function of the

interaction of hazards, both natural and technological, and the elements at risk: people,

their structures and the environment.

2.1 Municipal Emergency Risk Assessment

To complement the emergency management process and as a means of minimising or

eliminating risks within the Municipality the GMEMPC is tasked with carrying out an

initial assessment and subsequent reviews to identify existing and potential risks.

The process used, titled Community Emergency Risk Management and, based on the

AS/NZS 4360, was facilitated by VSES. It addressed context, community profile, and

vulnerable elements, risk identification, analysis and rating, culminating with a range of

suggested treatment options for each risk. The process was fully documented and the

recommended treatment options were presented to Council for consideration and

action. The process is subject to minor reviews annually and will undergo a major

review at least once every 3 years, between audits.

For more detailed information on this process and its outcomes refer to the Glenelg

Shire Community Emergency Risk Management Workbook.

The progress of implemented treatment options is monitored by the GMEMPC through

reports provided by the MERO at each meeting.



2.2 AREA DESCRIPTION – A Snapshot

Topography

Glenelg Shire embraces an area of approximately 621,200 ha. The northern border is

with West Wimmera Shire, just south of the Dergholm Township. The districts of

Tyrendarra, Condah, Wallacedale, Tahara and Paschendale form the eastern boundary

with the shires of Southern Grampians and Moyne. From there the Shire stretches

west to the South Australian border and south to the coast, having boundaries with the

District Council of Grant and City of Mount Gambier.

There are diverse natural attributes of the area, with 134.2 km of coastline, inland lakes,

rivers and agricultural land. A moderate climate and a reliable rainfall area give the

municipality a sound base for rural / agricultural activity.

About 117,900ha (19%) of the municipality is used for plantation forestry.

Designated Crown land accounts for about 150,000 ha with about 76,000 hectares

being devoted to National parks.

The municipality contains an extensive network of roads. The Princes and Glenelg

highways form the major transport links and a grid of “main road” arterials join the

significant regional townships and provide important freight routes. There are also

approximately 5,000 km of sealed and gravelled local roads.

The geographic size of the municipality, with relatively long distances between

population's centres, poses challenges involving public transport, road works and

communication.

Industry

Industry in the municipality is related to agricultural production (including plantation

forestry), commercial fisheries, mineral resources and energy industries derived from

the rich hinterland (and beyond) and the Port of Portland.

The timber industry is widely established on both Crown and private land. Farming and

grazing are ongoing historical land uses and the fishing industry has now developed

along with modern technology and sustainable yield management policies. Farming

production includes wool, beef, prime lambs, dairying, oil seed and cereal crops,

viticulture, potatoes, stone fruits and floriculture.



Portland has attracted port-related industries such as aluminium processing, fertilisers

production, wool stores and timber processing as well as developing a major dry bulk

export port for the products of the region and hinterland.

The Port of Portland is a regional port located immediately adjacent to Portland Town

Centre and is used by around 2,000 vessels per year, handling in excess of 3 million

tonnes of cargo annually.

Portland Airport is located approximately 15 kilometres west of Portland and has diverse

general aviation activity including regular passenger services.

The Portland-Hamilton standard gauge railway line also provides an important transport

link.

Demography

The Municipality is relatively sparsely populated with the majority of the population

residing in the centres of Portland, Casterton and Heywood.

Glenelg at a Glance (ABS 2006).

Location South West Victoria

Total Area 6,212 square kilometres

Population

• Rural North & Casterton: about 3274

• Central Rural & Heywood and Nelson:

about 3407

• Rural South and Bridgewater: about 3591

• Portland (Central and South), about

(4621+4881 ) 9502

Climate Temperate

Average rainfall 857mm

Average winter temperature 8 – 15 degrees celsius

Average summer temp 13 – 22 degrees celsius

For current demographic data refer to the Council’s webpage at:

http://www.glenelg.vic.gov.au/ and refer to the ‘Shire Statistics’ button.



2.3 Emergencies History

Past emergencies experienced in Glenelg Shire include:

YEAR EMERGENCY

1851 Fires that raged in Victoria 6 February 6, 1851 which became known as "Black Thursday" due to severity.

1893-4 Highest flood recorded to that time since Casterton Township was founded in 1846.

1900 Fire broke out at Carapook and burnt towards Coleraine, Friday 2 February, 1900. Considerable damage was caused to property and fodder supplies.

1901

Fires in the district around Casterton 6 February, 1901, some 50 years after "Black Thursday". Some of the large stations which were almost burnt out were "Clunie", Kadnook", Spring Valley" and "Mullagh".

1906

Four inches of rain were recorded on Saturday, 20 July, 1906 and it did not stop raining until Monday night. Flood peak on Monday, 22 July, 1906. Glenelg River was two to three feet higher than the 1894 flood, which had been the highest since the founding of Casterton in 1846. Significant stock losses and damage to buildings in the lower part of town.

1919 Fire broke out at Carapook about Friday 15 February, 1919 and burnt as far as "Merino Creek". Considerable damage was done to property and fodder supplies.

1939

Fires 13 January, 1939 became known in Victoria as "Black Friday". Lake Mundi, west of Casterton was one of the worst hit areas in the Casterton district. Three died from burns as they tried to escape the fire at Lake Mundi, west of Casterton.

1946

Flood on Sunday 17 March, 1946 was remembered as "The Big Flood" in the Sandford and Casterton area. 628 points of rain fell in four days, commencing Friday 16 March, 1946. On Saturday night the Glenelg River was rising at the rate of one foot per hour. Major Mitchell’s monument on the Sandford Road south of Casterton was covered almost to the top. Dramatic rescues at Daley’s farm resulted in the award of the Royal Humane Society's Siver Medal for bravery to 6 Casterton men.

1955

Fire at Langkoop & Poolaijelo "Black Sunday", started on 2 January, 1955 in the Langkoop-Poolaijelo area and burnt 25 miles to the Glenelg River. The heavy losses included six houses, 19,000 sheep, 230 cattle, 8 woolsheds and 6 motor vehicles. One lady died trying to save property.

1956 Flooding was experienced in Casterton which caused evacuation of a number of residents and threatened many others.

1982 Portland Airport, light plane crash, one person died.

1983 Flood in Casterton which caused evacuation of a number of residents and threatened many others.

1988

28 July 1988, the livestock carrier Al Qurain struck a wharf heavily while berthing in Portland and severely ruptured a side fuel tank. An estimated 184 tonnes of fuel oil escaped into Portland Harbour. Clean-up operations were successful in recovering virtually all the oil other than a residue coating wharf piles. A warning to local fishers about the possible contamination of fish (LCC 1993)

1989

Oil spill in Portland Harbour resulted in the deaths of about 30 or 40% of the small population of penguins (c. 100 ) that bred there (Victorian Department of Conservation & Environment, unpublished data). Such localised effects are catastrophic for the endangered population. Small spills that are numerous also have significant consequences.

1991 Major flooding was experienced in Casterton which caused evacuation of a number of



YEAR EMERGENCY

residents and threatened many others.

1993 A fire burnt 13,000 hectares at Cobbobbonee.

1998 A siege in South Portland caused the evacuation of a number of residents in the surrounding area.

2002

Cases of Meningococcal Disease in Portland. Public health officials immunised 2400 (2200 people, aged from 15 to 30, and a further 200 children up to the age of five). A Portland woman died, had no direct contact with three other patients. Victoria had 203 cases of the disease diagnosed that year, compared with 162 the year before.

2003 Various fires, MECC actioned. 2004 Various fires, MECC actioned. 2005 Various fires, MECC actioned. 2006 Various fires, MECC actioned including; Dergholm - Roseneath 21 Nov 06 2007 Various fires, MECC actioned.

2007.

Chlorine spill at Heywood Swimming Pool. CFA established an exclusion zone in a 6 block radius. All local Heywood school children who usually walk through the affected area on their way home were to be kept at school. Children travelling on buses or who are picked up were allowed to continue home with parents. School children returning to Heywood from other regional schools in the surrounding district were to be taken to the Heywood Community Hall for collection by their families. CFA Specialists arrive around 3.30pm to inspect the leaking cylinder and the leak resolved by 5pm 20 November 2007.

December 2007

Power outage during high fire danger period.

October 2008 Glenelg MEMP review as required.

February 2009

Black Saturday bushfire were a series of 400 individual bushfires that ignited or were burning across the Australian state of Victoria on and around Saturday 7 February 2009. The fires occurred during extreme bushfire-weather conditions, and resulted in Australia's highest ever loss of life from a bushfire; 173 people died and 414 were injured as a result of the fires. Major fires were in the areas of, Kinglake- Marysville, Beechworth, Bending, Riversdale, Bunya State Park, Central Gippsland, Dandenong Ranges, Wilsons Promontory, Maroondah/Yarra, Horsham, Coleraine and Weerite.

April 2009

A Princes Highway bus crash with 13 people on board including the driver claimed three lives. It is believed those who died were thrown from the vehicle and crushed beneath it. The V/Line coach slid across a wet highway, struck an embankment and flipped on its side at Heathmere, near Portland, about 6.40pm on Thursday 16 April 2009.

December 2010 -January

2010

Minor flooding on the Glenelg River with public meetings held at Casterton (Casterton bridge water level 4.8m).

Emergencies to be added as events occur



3.0 PLANNING AND MANAGEMENT ARRANGEMENTS

3.1 Municipal Emergency Management Planning Committee

Appointment (MEMPC)

Under Sections 21 (3) and (4) of the Act each council is required to appoint a

Municipal Emergency Management Planning Committee (MEMPC) to formulate a

draft MEMP for the council’s consideration.

Role of the MEMPC

It is not the MEMPC’s role to manage emergencies. This is the responsibility of the

agencies and personnel identified under the response and recovery arrangements.

The MEMPC is required to prepare the MEMP, which documents response and

recovery operational arrangements, and to ensure all the subjects listed in the MEMP

outline are investigated and adequately addressed.

The ongoing role of the MEMPC is to review and amend the operational components

of the plan.

Glenelg Municipal Emergency Management Planning Committee Membership

Membership of the GMEMPC will vary from time to time depending on the need and

availability. A GMEMPC Contact List of regular members of the Committee is

contained with Part 7 of this document.

Sub-committees of GMEMPC

It may be appropriate to form one or more sub-committees of the GMEMPC on

subjects of key significance to the municipal district, such as specific risks and

related issues.

This does not mean excluding other individuals or relevant groups from membership.

The complexity and resources of the municipal district should influence its size.

Current specialist subcommittees:

• Glenelg Municipal Fire Management Planning Sub-Committee (GMFMPSC).



Emergency Management Group

To manage Council’s planned roles during emergencies, it is common practice to

utilise a core group of municipal emergency management staff (as a sub-group of the

MEMPC) - refer to Response Arrangements Part 4

Responsibilities of Key Council roles

The general responsibilities for each of these key roles are provided as follows:

3.2 Municipal Emergency Manager (MEM)

The Chief Executive Officer (CEO) delegates the position of the Municipal Emergency

Manager (MEM). The MEM is a Senior Management Team Officer, responsible for

the effective management of Council’s emergency management activities including:

� Ensure the Glenelg MEMP is effective and current;

� Ensure that municipal resources are utilised effectively in a community emergency, for response and recovery activities;

� Coordinate the emergency management activities of, and liaise closely with the MERO, MRM and MFPO;

� Ensure that a MECC can be activated at short notice in event of an emergency;

� Arrange meetings of the GMEMPC or the Emergency Management Group as appropriate during an emergency;

� Maintain effective liaison with all Regional, State or Commonwealth emergency related agencies servicing the Municipality;

� Ensure that an effective contact base is maintained so that municipal resources can be accessed on a 24-hour basis;

� Ensure that contractual arrangements with contractors to provide support during an emergency are appropriately documented in advance of such events;

� Ensure that appropriate operating procedures and processes are developed, documented and tested by those required to use them during an emergency, and that suitable training takes place;

� Ensure that appropriate procedures, processes and systems are in place to record and monitor any Council expenditure specifically applicable to an emergency;

� Ensure that applications for expenditures eligible for assistance from State sources are submitted to appropriate agencies;

� Ensure that debriefing sessions are held for any response and recovery operation after an emergency to examine effectiveness of the Glenelg MEMP, and upgrade it as necessary.



3.3 Municipal Emergency Resource Officer (MERO) The Act requires each council to appoint a Municipal Emergency Resource Officer.

The MERO’s response roles are to:

� Coordinate municipal resources in emergency response;

� Provide council resources when requested by emergency services or police

during response activities;

� Maintain effective liaison with emergency agencies within or servicing the

municipal district;

� Maintain an effective contact base so municipal resources can be accessed on

a twenty-four hour basis;

� Keep the municipal emergency coordination centre(s) prepared to ensure

prompt activation if needed;

� Liaise with the MEM and the Municipal Recovery Manager (MRM) on the best

use of municipal resources;

� Organise a response debrief if requested by the Municipal Emergency

Response Coordinator (MERC), an appointee of Victoria Police (VicPol);

� Ensure procedures and systems are in place to monitor and record expenditure

by the council in relation to emergencies; and

� Perform other duties as determined.



3.4 Municipal Recovery Manager (MRM)

The second role under the general coverage of municipal emergency resource

officer(s) is that of the MRM.

The MRM should be an experienced officer in community liaison, as the recovery

process can involve many aspects of a council’s activities over a considerable period.

If the MERO is also appointed as the MRM, special planning is needed to minimise a

convergence of priorities in the early stages of dealing with major emergencies, as

response and recovery activities will be operating in parallel.

The role of the MRM is to:

� Coordinate municipal and community resources for recovery;

� Assist with collating and evaluate information gathered in the post-impact

assessment;

� Establish priorities for the restoration of community services and needs;

� Liaise with the MEM and MERO on the best use of municipal resources;

� Establish an information and coordination centre at the Council Offices or a

location more appropriate to the affected area;

� Liaise, consult and negotiate with recovery agencies and council on behalf of

the affected area and community recovery committees;

� Liaise with the Regional Recovery Committee and Department of Human

Services;

� Undertake other specific recovery activities as determined.



3.5 Municipal Fire Prevention Officer (MFPO)

The Country Fire Authority Act 1958 and the Metropolitan Fire Brigades Act 1958

require each municipal council to appoint a fire prevention officer (generally known as

a Municipal Fire Prevention Officer) and any number of assistant fire prevention

officers.

The role of the MFPO is to:

� Manage the Municipal Fire Prevention Committee (MFPC) (if formed under the

Country Fire Authority Act 1958), as chairperson;

� Undertake and regularly review a council’s fire prevention planning and plans

(together with the MFPC, if one exists);

� Liaise with fire services, brigades, other authorities and councils regarding fire

prevention planning and implementation;

� Advise and assist the MEMPC on fire prevention and related matters;

� Ensure the MEMP contains reference to the Municipal Fire Prevention Plan;

� Report to council on fire prevention and related matters;

� Carry out statutory tasks related to fire prevention notices and infringement

notices;

� Investigate and act on complaints regarding potential fire hazards;

� Advise, assist and make recommendations to the general public on fire

prevention and related matters;

� Issue permits to burn (under s. 38 of the Country Fire Authority Act 1958); and

� Facilitate community fire safety education programs and support Community

Fireguard groups in fire-prone areas.



3.6 Municipal Emergency Coordination Centre(s) (MECC)

The MEMPC is responsible for planning the establishment and operation of a primary

Municipal Emergency Coordination Centre (MECC) and alternative(s).

The MECC is not the control centre for emergency response, but the focus for

organising any support that may be needed. It is from the MECC that relevant

personnel coordinate and organise emergency provision of council and community

resources within the municipal district, or by agreement, to a neighbouring district.

The MECC also:

� Monitors all operational activities for recording, debriefing and planning

purposes;

� Operates during larger response operations; and

� Operates for the relief and early recovery activities in which council’s roles

require coordination.

Equipping a MECC

The MECC should be staffed with municipal personnel and appropriate agency liaison

officers and equipped with the following:

� Communications equipment such as telephones, radios, facsimile machines,

and computer links;

� Maps of the area showing access and egress routes, power, drainage,

pipelines, flood levels etc;

� Stationery;

� Administrative facilities;

� A 24 hour clock; and

� Trained personnel to act as technical/specialist advisers, scribes, etc.

MECC video conferencing and or communication platforms/equipment

The Control Agencies and ICC’s are expected to provide any specialised emergency

management video conferencing and or communication platforms/equipment to the

MECC and to the EMT, as a number of agencies use various different video

conferencing platforms and the Glenelg MECC at this stage has been unable to get

all Agencies to standardise to one preferred/government platform.



Location of a MECC

Principal and alternative sites should be selected with the following considerations in

mind:

� Available on a 24 hour, 365 day basis;

� Premises can be secured from unauthorised personnel;

� Amenities exist close by; and

� Adequate parking is available.

If possible, radios should be located in an adjacent area to reduce noise levels in the

MECC itself.

The Council Offices may be the most appropriate location for the primary MECC, as

they are the normal working location of key Council staff, and provide access to

essential information and facilities. An area which can be readily controlled, or to

which access can only be gained from a staffed reception desk, will help secure the

area from unauthorised personnel.

MECC functions may, in the first instance, be conducted from an appropriate police

station. However, early activation of the primary MECC is encouraged. A mobile

facility could be considered as an alternative MECC.

Operations of a MECC

In planning the MECC, arrangements need to be made for:

� Action issues, where necessary, with reference to the protocol for MECC

standard operating procedures; and

� Training all personnel to perform their respective designated roles.

� Arrangements for activating, staffing and conducting the MECC should be kept

simple, and include:

� Opening and activating the centre; (especially after hours)

� Calling in key personnel or their deputies;

� Setting up the centre;

(including the safe storage of material normally located in the office

spaces)

� Installing additional communications and computer equipment to

establish pre-arranged links;



� Nominating a designated person to release information to the media in

accordance with existing arrangements;

(see section 4.4.5 of the State Emergency Response Plan)

� Supplying emergency power;

� Keeping the area clean; and

� Catering.

Ensure that all information and records collected during the MECC operation (including

maps, etc.) are passed on to the section or agency with continuing responsibility.

Where practicable, mainly during smaller events or incident start-up, it may be

appropriate to co-locate the MECC with the Control Agency Emergency Operations

Centre / Incident Control Centre so the resourcing, recovery and communication

issues are more streamlined.

Council resources during events is limited and the resources of the Council Staff as a

whole may be impaired by their volunteer(e.g. CFA), response, recovery, family and

other commitments. As the Glenelg MECC resources are limited it is expected that

external support may be requested of the MERC within a 48 hour period during a

significant event.

Refer Appendix 4 for MECC Standard Operating procedures.



4.0 RESPONSE ARRANGEMENTS

4.1 Emergency Management Group

To manage Council’s planned roles during emergencies, it is common practice to utilise

a core group of municipal emergency management staff (as a sub-group of the

GMEMPC).

The role of this group, known as the Emergency Management Group, is more

operational than planning in nature. It convenes when the scale of an emergency calls

for a significant effort in organising and managing municipal functions or resources

detailed in the plan.

Membership will vary according to need but it could consist of:

� Municipal Community Safety Manager (if applicable);

� MERO;

� MRM;

� Liaison officers of response and recovery agencies and contractors;

� Specific functional representatives; and

� Others co-opted as required.

Plans should be made for alerting members of the group. Members should designate

and train deputies who can attend in their absence and provide relief when necessary.

4.2 Operational Role Statement for Council

The operational role statement identifies the resources or services to be provided by

councils within Victoria’s emergency management arrangements, and sets out key

operational management requirements.

A council is responsible for managing and coordinating municipal resources for

responding to, and recovering from emergencies. Municipal resources include those

owned by the council and those under its control if sourced from other agencies.

Local and regional planning ensures that agencies’ expectations of council services

are based on a realistic assessment of council capability.

Councils may obtain part or all of these services or resources from outside

contractors. In such cases, the council is responsible for providing the agreed

resources on time, and paying the costs incurred.



Response

Preparing for response activities

Councils prepare for their response activities by:

� Organising local resource provision through MEROs;

� Identifying specialist personnel (e.g. Municipal Building Surveyor,

Environmental Health Officer);

� Maintaining and providing information and maps, including:

o Drainage

o Underground services

o Flood / inundation

o Timber / wildfire-prone areas;

� Coordinating community support and catering functions;

� Considering information about individuals or groups with special needs

(Contacts, location);

� Considering community awareness, information services and warning systems;

� Developing standard operating procedures for the most probable activities; and

� Developing plans for probable events.

Response activities

A council’s response activities include establishing and operating centres and

facilities such as:

� A Municipal Emergency Coordination Centre (MECC) – refer Annex 2;

� Emergency relief centres; and

� Emergency services staging areas.



4.3 Command, Control and Coordination

The response management task is to bring together in an integrated

organisational network the resources of the many agencies and individuals

who can take appropriate and timely action. Response management is based

on the three key management tasks of command, control and co-ordination.

These roles and responsibilities are defined as follows:

Command

Command involves the direction of members and resources of an agency in

the performance of that organisation’s role and tasks. Authority to command is

established in legislation or by agreement within an agency. Command relates

to agencies and operates vertically within an agency.

Control

Control involves the overall direction of response activities in an emergency

situation. Authority for control is established in legislation or in an emergency

response plan, and carries with it the responsibility for tasking other agencies

in accordance with the needs of the situation. Control relates to situations and

operates horizontally across agencies.

Co-ordination

Co-ordination involves the bringing together of agencies and elements to

ensure effective response to emergencies. It is primarily concerned with the

systematic acquisition and application of resources (agencies, personnel and

equipment) in accordance with the requirements imposed by emergencies.

Co-ordination relates primarily to resources and operates throughout the

management of response or recovery activities. The command, control and

co-ordination functions are demonstrated on following page.



Command, Control and Coordination



4.4 Control and Support Agencies

The local arrangements for response to identified emergencies are as per the

State arrangements. State resources may be requested i.e. initially refer

MFESB issues to CFA.

Control and Support Agencies for Response

For certain types of emergency, more than one control agency is shown. Each

regional and municipal emergency management plan identifies the relevant

control agencies, through consideration of normal geographic areas of

operation and resource capacity.

Refer to Appendix 7 – with Part 8 of this document for explanations of

abbreviations.

Refer also to VEMM Part 7 - Emergency Management Agency Roles.

EMERGENCY CONTROL AGENCY

(may vary by location)

SUPPORT AGENCIES

ACCIDENT

Aircraft Victoria Police

AMSA, ARFF, ATSB

Biological materials DH AV

Gas leakage CFA CFA, MFESB

Hazardous materials, high consequence dangerous goods or dangerous good

CFA EPA, AV, MFESB, WorkSafe (workplace, storage facilities and transport).

Lifts, cranes or scaffolding and amusement structures

CFA WorkSafe, MFESB

Marine (not including marine pollution)

Victoria Police Transport Safety Victoria, AMSA

Military aircraft and ships Defence Forces AMSA, Victoria Police, Airservices Australia

Radioactive materials DH CFA, MFESB

Rail and tram Victoria Police

PTD, DOT, V/Line, ARTC, MTM, Yarra Trams, CFA, MFESB, VICSES

Road Victoria Police CFA, MFESB, VICSES, VicRoads, Municipal councils, CityLink, EastLink

AGRICULTURAL Chemical contamination of livestock or agricultural produce (agricultural or veterinary)

DPI

DFSV, PrimeSafe

Exotic animal disease (includes bees and aquaculture)

DPI DSE

Plant pest or disease DPI DSE





SUPPORT AGENCIES

Drought DPI ENVIRONMENTAL

Marine pollution, oil and chemical spills in local ports or state rivers

DOT (Security and Emergency Management Division)/Port operator

DSE, EPA, AMSA, PV, BOM, VRCA, MFESB, CFA

Oiled Wildlife DSE PV, DOT, AMSA

Exotic marine pest incursion DSE DPI, PV

Cetacean (whale) stranding or entanglement

DSE

DPI, PV

Vertebrate pest/plagues DPI DSE Pollution into inland waters CFA EPA, PV, MFSB Pollution of inland waters EPA PV, Melbourne water ESSENTIAL SERVICE DISRUPTION Food supply, critical infrastructure damage or disruption

Victoria Police DPI

Electricity DPI (Energy Sector Development Division)

AEMO, Electricity distributors, Energy Safe Victoria, DSE

Natural Gas DPI (Energy Sector Development Division)

AEMO, DPI (Materials and Petroleum), Energy Safe Victoria, Gas distribution companies.

Petroleum and liquid fuels DPI (Energy Sector Development Division)

DPI (Minerals and Petroleum) WorkSafe, Oil companies

Public Transport

DOT (Security and Emergency Management Division)

Transport providers

Roads/bridges/tunnels VicRoads

Municipal councils, CityLink, EastLink, DOT (Security and Emergency Management Division)

Water and Sewerage DSE Water authorities, DHS, Municipal councils.

FIRE AND/OR EXPLOSION

Aircraft CFA MFESB, ARFF

Boilers and pressure vessels CFA MFESB, WorkSafe

Explosion CFA MFESB, DPI, WorkSafe

Explosion device Victoria Police CFA, MFESB

Fire CFA / DSE MFESB, PV, DPI, AVCG, WorkSafe, BOM

HUMAN DISEASE / ILLNESS Retail food contamination DH Food / drinking water contamination

DH Municipal councils, DSE, DPI

Human disease DH AV NATURAL EVENT





SUPPORT AGENCIES

Earthquake VICSES All

Flood VICSES

DSE, CMAs, Water authorities, Municipal councils, CFA, MFESB, BOM, PV

Storm VICSES BOM, DSE, PV,CFA, MFESB Tsunami VICSES BOM, All RESCUE

Building, structures CFA / VICSES MFESB, VC, AV, VicPol,

WorkSafe

Caves Victoria Police VICSES

Land Victoria Police VICSES

Life, crane, scaffolding or amusement structure

CFA MFESB, VicPol, VICSES,

WorkSafe, DPI

Mine / quarry Victoria Police DOT, DPI, DSE, CFA, VICSES, WorkSafe

Rail, aircraft and industrial CFA / VICSES

MFESB, AMSA (aircraft only), WorkSafe (rail & industrial only)

Trench or tunnel CFA MFESB

Water Victoria Police VICSES, LSV, AVCG

SEARCH

Land and water Victoria Police VICSES, Others as per

VicPol Register

Overdue aircraft AMSA VicPol, VICSES, Airservices Australia

OTHER

Aircraft – inflight emergency Airservices Australia ADF

Dam safety DSE

Water Authorities , VICSES Municipal Council.

Marine casualty – non SAR – (commercial ship) in port waters

Port Operator

VRCA, MSF, AMSA, CFA/MFESB, VicPol

Other threats against persons, property or environment

VicPol



Response / Recovery Interface

Recovery management

Recovery activities should begin as soon as possible after an emergency begins.

Waiting for response activities to scale down or stop before starting recovery

activities can make problems worse.

For a significant emergency, representatives of recovery agencies should be

included in the municipal emergency management group. The group will

probably have an ongoing management role if the recovery process is protracted

or a wide range of recovery activities is involved.

Councils can prepare for recovery roles by:

� Planning, resourcing, testing and exercising for recovery; and

� Ensuring recovery arrangements are in place as set out in Part 4 of the

State Emergency Recovery Plan within the VEMM.

Councils can also:

� Use post-impact reviews to set priorities for reconstruction and

restoration strategies.

� Increase staff numbers through short-term employment of community

development officers and other essential personnel; and

� Implement pre-planning enhanced prevention strategies as part of a

recovery process, such as changes in land usage.

Handover of Facilities and Goods

In some situations, there may be an actual handover to the Recovery

Coordinator or agency of response facilities and/or goods to be utilised in

recovery activities. This handover will occur only after agreement has been

reached, and after any necessary documentation has been completed to the

mutual satisfaction of the Response and Recovery coordinators.

Resources acquired for the response, which are not required for recovery,

remain under the control of the requesting response agency. That agency is

responsible for their return or disposal.



5.0 RELIEF and RECOVERY ARRANGEMENTS

5.1 Introduction

The municipal emergency recovery arrangements have been developed in

accordance with State Emergency Recovery Arrangements as listed in Part 4

of this document and Part 6 of the VEMM. These arrangements have also

been developed in accordance with the directions of the Act and current

recovery processes in place across the Barwon South West Region

These arrangements apply to all emergencies, as defined by the Act that have

an impact on the community.

The principles contained within these arrangements may also be used, to

support communities affected by events that are not covered by the definition

of emergency.

5.2 Recovery Definition

The Act states that recovery is, “the assisting of persons and communities

affected by emergencies to achieve a proper and effective level of

functioning.”

5.3 Recovery Process

Recovery from emergencies is a developmental process of assisting

individuals and communities to manage the re-establishment of those

elements of society necessary for their wellbeing.

The process involves cooperation between all levels of government, non-

government organisations, community agencies and the private sector in

consideration of:

� The emotional, social, spiritual, financial and physical well-being of individuals and communities;

� The restoration of essential and community infrastructure;

� The rehabilitation of the environment;

� The revitalisation of the economy of the community to ensure as far as possible that the well-being of a community is increased.

During recovery, Council and communities will work together to assist affected

individuals and communities to move towards a healthy, safe and functioning

environment.



5.4 Levels of recovery

The levels of recovery management are

� Municipal

� Regional

� State

This Plan explains the municipal recovery arrangements and framework for

the municipal level.

5.5 Context of Recovery

In reading these arrangements, it is essential to have an appreciation of the

assumptions and accepted understandings that underpin them. These

assumptions and accepted understandings are as follows.

5.5.1 Resilience of individuals and communities is respected

Recovery services and programs must acknowledge the inherent resilience

that affected individuals and communities display. Individuals, when

possessing information about the situation and available services, are able to

make informed choices about their recovery. Communities, when supported

with information and resources, are able to support and manage their own

recovery.

5.5.2 Recovery is part of emergency management

Recovery is an integral component of the arrangements that support the whole

of emergency management activity in Victoria. These arrangements are

documented in the VEMM.

5.5.3 Levels of recovery operations

In order to ensure the success of the arrangements, it is vital that all agencies

and organisations involved in management, coordination or service delivery

undertake these activities in a cooperative and collaborative manner, within

the agreed framework. Coordination and communication both at and between

the various levels of operation will assist in ensuring the success of recovery

activities for the affected community.



5.5.4 Roles of organisations and agencies

Recovery is not the exclusive domain of any single agency. All agencies and

organisations willing to participate have an important role to play. This

recognises that recovery must be a whole-of-government and a whole-of-

community process.

The agreed roles and responsibilities of agencies under these arrangements is

contained in paragraphs 5.19 Services and Agencies for Recovery (Recovery

Sub-Plan) and 5.20 Agency Recovery Role Statements and are consistent

with Part 7 of the VEMM.

5.5.5 Affected community involvement

Recovery requires the active involvement of the affected community. It is an

accepted principle of recovery that the active involvement of the affected

community is essential for its success. All recovery agencies should seek to

engage with the affected community during the development of plans, and

must involve the community in the development of recovery activities following

an emergency.

5.5.6 Operational plans support arrangements

All agencies and organisations with agreed roles and responsibilities under the

arrangements must develop internal operational plans that detail the capacity

of the agency and strategies that will be employed by the agency to undertake

the agreed roles and responsibilities.

5.5.7 Response/recovery interface

Recovery should begin as soon as possible when an emergency occurs. It is

therefore essential to ensure high levels of understanding and cooperation

between response coordinators and recovery coordinators at each of the

levels of operation. In most instances there will be a transition of coordination

responsibility from the response coordinator to the recovery coordinator.

Appropriate arrangements must be negotiated and documented between

coordinators at the levels of operations to ensure this occurs.

It must also be recognised that recovery activities often occur naturally within

the affected community. The emergency recovery planning and coordination

activities undertaken at State, regional and municipal level are intended to

provide structure for what would otherwise be ad hoc assistance to people

affected by emergencies.



5.6 Recovery Coordination

Recovery coordination refers to the arrangements that will be used in any

situation where more than one department, agency or organisation is required

to provide services to assist communities and individuals recover from the

impact of an emergency.

Recovery coordination arrangements should provide for:

� Assessment of impacts;

� Input of affected community into decision making;

� Coordination of service provision;

� Communication strategies;

� Recovery co-ordination also refers to co-ordination of activities within and across the functional areas described below; and

� The responsibility for co-ordination of recovery is Council’s Municipal Recovery Manager

The Recovery Sub-Plan contains contact details for recovery agencies that

may be invited to the MECC, including Red Cross, Salvation Army, Red Cross,

Brotherhood of St Laurence, Centrelink, St John Ambulance, Vic Relief &

Foodbank, and State Government departments.

5.7 Functional Areas of Recovery

There are four key functional areas that require the application of coordination

arrangements as a part of the recovery process. These areas focus on the

various needs of the community within the:-

� Social, health and community environment;

� Economic environment;

� Natural environment;

� Built environment.

Whilst each of these areas may overlap considerably, each also has a

specialist skill requirement to address issues arising after an emergency.



5.7.1 Social, health and community environment

Social health, and community impacts refer to the impact that an emergency

may have on the health and wellbeing of individuals and the community fabric.

This functional area includes individual and community needs including, but

not limited to:-

� Temporary accommodation;

� Material assistance;

� Financial assistance;

� Personal support;

� Health and medical services;

� Community development.

The Recovery Sub-Plan contains contact details for social, health and

community environment recovery agencies including Department of Human

Services (DHS), Red Cross, Centrelink, Salvation Army, local accommodation

providers, personal and financial counselling services, childcare providers,

and local health providers.

5.7.2 Economic environment

This functional area refers to the economic impact that an emergency may

have on individuals and communities in an affected geographical area. The

economic impact of an emergency is often hidden and may need a detailed

assessment to ascertain both immediate and long-term effects.

The objective for this functional area of operations is to ensure that economic

wellbeing is re-established and that financial hardships for the affected

community are ameliorated.

This functional area may include, but is not limited to:-

� Tourism industry;

� Small business;

� Primary producers.

The Recovery Sub-Plan contains contact details for economic environment

recovery agencies including DHS, local businesses, service clubs, tourism

associations, and community groups and clubs.



5.7.3 Natural environment

This functional area refers to the environmental impacts that an emergency

may have on a geographic area.

These impacts include, but are not limited to:-

� Air quality;

� Water quality (including catchment management);

� Land degradation and contamination;

� Marine environment;

� Natural environment (including public lands and National Parks).

The Recovery Sub-Plan contains contact details for natural environment

recovery agencies including Catchment Management Authority, DPI, VSES,

and DSE.

5.7.4 Built environment

This functional area refers to the impact that an emergency may have on

physical infrastructure. The objective of this functional area of operation is to

ensure assets of the community damaged or destroyed during an emergency

are re-established or replaced as soon as possible after the emergency.

Public infrastructure assists individuals and communities in the management

of their daily lives, but also forms an important part of community identity.

Some public buildings have an important symbolic role and their loss can have

a severe negative impact on community morale.

It is essential that the lead agency engage with the affected community to

understand the community’s restoration priorities and to keep the community

informed of recovery progress.

Built environment impacts include, but are not limited to:

� Electricity;

� Gas;

� Water;

� Telecommunications;

� Transport;

� Roads;

� Other essential services (such as school, hospitals, emergency services, banking facilities and shops).



The Recovery Sub-Plan contains contact details for built environment recovery

agencies including Wannon Water, Telstra, VicRoads, V-Line, and local

schools & hospitals.

The Recovery Sub-Plan also has contact details for vulnerable people and

community facilities where vulnerable people are likely to be, including aged

care facilities, schools and childcare facilities, special development schools,

and medical facilities. This list will be provided to VicPol if requested, as

Council does not have resources to evacuate individual members of the

community.

Access to the vulnerable people lists can be made through the Glenelg Shire

Councils web page via: http://www.glenelg.vic.gov.au/ and follow the links to

“Glenelg Online Mapping”, a password is required to attain access to the

Emergency Services / MECC section where you can download the Vulnerable

Person Facilities Register and Facilities with Vulnerable Persons Offsite

Register.

5.8 Activation and Notification

The MRM is contacted by the MERO or by a Senior Council Officer and/or the

MERC to begin recovery.

Contact numbers for the municipal recovery contacts are detailed in Recovery

Sub-Plan.



5.9 Escalation Criteria (Recovery)

Initial recovery management is always undertaken at the municipal level. The

impact of an event may lead to community needs that exceed the capacity of a

municipal council. The council may then seek to escalate the level of

management to a regional level. This escalation provides an additional layer of

management rather than a replacement layer. Further escalation to the State

level of management may be necessary in respect of certain service needs in

very large or complex events.

MUNICIPALITY

Municipality (LGA)

Coordinate the provision of resources from municipality area.

This includes support of neighbouring LGA’s in accordance with memorandums of understanding

If the municipality is unable to meet demands, the MRM will contact the Regional Recovery Coordinator (DHS) to escalate to the regional level.

�

REGION

Regional (DHS) Coordinate the provision from Regional resources (Govt. support agencies or other municipalities). If unable to meet demands the Regional Emergency Recovery Coordinator (DHS) will escalate to State level, Emergency Management Branch (DHS)

�

STATE

State (Victorian Government) Coordinate the provision from resources of State (other regions). If unable to meet demand, escalation occurs to National (Australian Government)

The Recovery Sub-Plan contains contact details for regional and/or State

escalation for Red Cross, Department of Education & Early Childhood

Development (DEECD), DSE, Department .of Treasury & Finance (DTF),

Department of Business and Innovation (DBI), DHS, Department of Health

(DOH), St Vincent De Paul, VSES, VicPol, Victorian Council of Churches,

Wireless Institute Civil Emergency Network, Powercor, Regional Development

Victoria (RDV), and VicRoads.



5.10 Municipal Coordination and Management Arrangements

5.10.1 Assessment of impacts and needs

The MRM will appoint outreach teams to survey/assess the community in

affected areas as indicated by the control agency. Impact assessments

could be conducted by the LGA, Department of Primary Industries (DPI) or

other relevant agency depending on the incident. A personal support

practitioner should be used as part of the teams.

Prior to outreach teams being placed in the field, the area must be

declared safe for this purpose by the control agency. This process is to be

arranged through the MECC.

The MRM or Deputy will brief outreach teams prior to deployment and will

debrief teams at the completion of the allotted activity.

The Recovery Sub-Plan contains contact details for DHS Emergency

Management Coordinator, Recovery Manager, and 24-hour Regional

Recovery contact. 15+ staff members have attended DHS training, many

at multiple sessions.

5.10.2 Communicating with the affected community

There are a range of mechanisms for providing information to the public.

These may include but not limited to the following examples.

� Community briefings

Community briefings may be conducted by response agencies as

part of their role in keeping communities aware of the current

emergency situation, before, during, and after incidents. Municipal

recovery team members including a trained personal support

practitioner should be part of the briefing team.

� Community information sessions

As soon as practicable after an emergency, the MRM should

arrange community information sessions. The development of these

sessions are the first practical step in the process of ensuring a

community is actively involved in the recovery management

process. These sessions can also be used to support the

development of community recovery committees.



The role of community briefings in the recovery context is to:

� Provide clarification of the emergency event (control agency);

� Provide advice on services available (recovery agencies);

� Provide input into the development of management strategies (LGA);

� Provide advice to affected individuals on how to manage their own recovery, including the provision of preventative health information (specialist advisers).

Where the emergency has a criminal component, the municipality will

need to consult with the investigating authority on any necessity to restrict

the content of the briefings. Local agreements with response agencies that

have responsibility for community briefings, will be developed as part of

the MEMP.

The Emergency Communication Plan (refer Recovery Sub-Plan) details

how information would be communicated to public in the recovery phase.

Relief and Recovery Centres

A Relief Centre (sometimes referred to as an Evacuation Centre) is a

building or place established to provide support and essential needs to

persons affected by (including evacuees), or involved in the management

of, an emergency. This Centre would normally be established on a

temporary basis to cope with the immediate needs of those affected during

the initial response to the emergency.

A Recovery Centre is a building in which a coordinated process of support

to affected communities in the restoration of their emotional, social,

economic and physical well-being is provided. This support will include

provision of psychological (e.g. counselling), infrastructural (e.g. temporary

accommodation), environmental (.e.g. public health), and economic (e.g.

financial assistance) services. As a "one-stop-shop" the Recovery Centre

will ensure that all agencies and stakeholders are properly integrated into

the recovery process, at a single point of entry.

In large or prolonged emergencies, a relief centre may evolve into a

recovery centre when the emergency response has concluded. This

transition should be seamless, as the council will continue to assume the

responsibility for the management of these centres. Coordination

responsibility will pass from the Response Coordinator (VicPol) to the

Recovery Coordinator (relevant LGA or DHS, depending on the scale of

the recovery). This handover will occur only after agreement has been

reached between the response and recovery coordinators, and after any

necessary documentation has been completed to the mutual satisfaction

of both coordinators.



5.10.3 Community recovery committee

Communities recover best when they are supported to manage their own

recovery. The primary method of ensuring and fostering community

management of recovery after an event is through the use of community

recovery committees.

Establishment – the MRM has the responsibility to ensure the

establishment of community recovery committees as soon as possible

after the emergency. Where possible, existing local community

representative committees should be used.

The community recovery committee is a sub-committee to the MEMPC.

Membership – membership of community recovery committees will

depend on the needs of the affected areas and should include:

� MRM;

� Community development personnel;

� Councillors;

� Community groups;

� Affected persons;

� Business and tourism associations;

� Government agencies;

� Non-government agencies.

Where there is capacity to assist with recovery services, involvement

should also come from local community agencies and private businesses.

Functions – community recovery committees can help individuals and

communities achieve an effective level of functioning. They can coordinate

information, resources, and services in support of an affected community,

establish priorities and provide information and advice to the affected

community and recovery agencies.

Role – the role of the community recovery committee is to:

� Monitor the progress of the recovery process in the community;

� Identify community needs and resource requirements and make recommendations to recovery agencies, council and recovery managers;

� Liaise, consult and negotiate on behalf of the community with recovery agencies, government departments and the council;

� Liaise with DHS as the recovery coordination agency through the designated regional director or delegate;

� Undertake specific recovery activities as required.



The Recovery Sub-Committee to be convened by the MRM (or nominated deputy) and includes key recovery agencies, local community groups and associations, State departments, and emergency groups.

5.11 Sharing of Personal Information

As per information sheet 02.10 from the Office of the Victorian Privacy

Commissioner

“Usually, an organisation should only use information for the purpose it is

collected (IPP 2). However, if new personal information is collected in order

to respond to an emergency, sharing that information where necessary with

other organisations involved in the disaster response or recovery may be

considered to be disclosure for the primary purpose of collection.”

5.12 Offers of Voluntary Assistance

The MRM will appoint a person to act as volunteer coordinator who will collate

all offers of voluntary assistance and coordinate activity of volunteers.

Volunteers are usually made available by various service clubs including,

Rotary, Lions, Freemasons, Apex etc. Volunteers need to be co-ordinated by

council officers – especially when involved in clean-up operations.

Volunteers will be equipped with the necessary personal protective equipment

and will also be instructed in occupational health and safety, as per the

Spontaneous Volunteering and Donations Strategy.

5.13 Offers of Material Assistance

Any offers of material assistance will be coordinated the lead agency listed in

5.19 Service and Agencies for Recovery.

The Spontaneous Volunteer Strategy (refer Recovery Sub-Plan) notes that

material goods donated will be directed to an easily accessible location (likely

to be a council building depending on damage caused by the emergency and

travel restrictions in the first instance), before being sorted and catalogued in

collaboration with the lead agency. They will then be distributed to affected

members of the community, based on liaisons with local, State, National and

international support agencies.



5.14 Financial Considerations

The emergency management arrangements are predicated on the assumption

that agencies agree to meet reasonable costs associated with the provision of

services. The general principle is that costs that are within the “reasonable

means” of an agency or organisation are met by that agency or organisation.

Municipal recovery managers are responsible for implementing processes to

assist with the monitoring of costs associated with the recovery process

5.15 Transition from Response to Recovery

Where it appears to the MERC, after consultation with the relevant agencies,

that response activities are nearing completion, the MERC will convene a

meeting with the relevant agency, MRM and Regional Recovery Coordinator

(DHS), to establish whether:

� The emergency response has or will soon be concluded;

� The immediate needs of the affected persons are being managed;

� The relevant agencies are ready to start, or continue, providing and/or managing recovery services;

� The Incident Controller has supplied a current handover document;

� Sufficient damage/impact information has been passed to the MECC to enable detailed planning for recovery activities.

If agreement is reached at that meeting to terminate response activities the

MERC will advise all agencies of the time at which response terminates and

arrangements will be made to maintain the MECC functionality for an agreed

period.

5.16 Reporting Arrangements

A council (LGA) should regularly monitor and report on the impacts of

emergency incidents on affected communities, during and following the

incident, to ensure recovery agencies can promptly respond and provide

assistance where required.

The following information that should be included in the monitoring and

reporting of recovery activities:-

� Size and location affected areas;

� Number of premises which are uninhabitable, inaccessible, destroyed or damaged;

� Dwelling type (if known) house, caravan, flat/unit or other;

� Number of persons affected i.e.

� Adults / children

� Immediate needs

� Accommodation, health and or personal needs



� Relief/recovery centres locations and hours of operations ;

� Community briefings/information sessions

� Date, location held and number of attendees (approx)

� Upcoming, date and location.

5.17 Testing, Evaluation and Review

In accordance with the VEMM and under the direction of the Chief Executive

Officer of the relevant council, municipal level agencies and organisations, will

participate in emergency recovery exercises to test these recovery

arrangements at least annually, unless there has been activation during the

period.

Emergency recovery exercises may be conducted in a variety of formats and

may test various parts of the arrangements at different levels of recovery

management. There should also be testing of the links between the levels of

recovery management.

Emergency recovery exercises may be run in conjunction with other

emergency management exercises or agency exercises, but must have

discrete aims and objectives for the testing of recovery arrangements.

The MRM will summarise the outcomes of exercises for the Regional

Recovery Coordinator (DHS) who, in turn, will provide a summary of all

regional exercises to the State Recovery Coordinator (DHS).

5.18 Evaluation of Recovery Activities

Evaluation of recovery activities and recovery programs following emergency

events is essential to maximise lessons learned and identify where

improvements can be made. Evaluation may take the form of a formal debrief

of operations, or may involve workshops, seminars or applied research into

particular areas of activity.

The MRM should conduct an evaluation of recovery operations following

activation of the recovery arrangements in the MEMP. The evaluation may be

an informal or formal debrief depending on the scale of the activation, and

must identify the strengths and weaknesses of the local operational response

to the needs of the community.

The MRM must ensure that the Regional Recovery Coordinator (DHS) is

made aware of the outcome of the evaluation.



5.19 Services and Agencies for Recovery

Clause 5.20 provides a guide to indicate the range and types of services,

which may be needed in a recovery process and the principal sources of those

services. The information shown is in Recovery Sub-Plan.

5.20 Agency Recovery Role Statements

The agency recovery role statements are as per Part 7 of the VEMM.

Australian Energy Market Operator (AEMO)

� Coordinate restoration of gas and electricity supply as expeditiously as practicable.

Australian Maritime Safety Authority (AMSA)

� Consolidate, or assist in the consolidation and recovery of, costs incurred in spill response activities.

� Identify AMSA response personnel affected by emergencies and arrange the provision of appropriate assistance and advice.

Australian Red Cross – Victoria (ARCV)

� Outreach programs providing personal support.

� Outreach programs providing practical assistance and information.

� Provision of an information service and resources (including REDiPlan) to individuals and communities.

� Management of public appeals.

� Community support activities.

Building Commission (BC)

� Provide building maintenance and safety information resources to recovery agencies.

� Provide building safety and maintenance information to affected persons.

Catchment Management Authorities (CMAs)

� Assist with the development of regional plans for flood recovery.

� Prioritise, develop plans and construct works to restore waterways damaged by floods if they create an immediate danger to CMA works, public and private assets.



Centrelink

� Provide financial assistance to people whose normal means of livelihood have been disrupted, whether in the short or long term, by the emergency. In most emergency situations, Special Benefit is the appropriate payment to meet the immediate financial needs of people. Payment of the Disaster Relief Payment may be offered, subject to declaration by the Minister for Family and Community Services.

� Provides information to disaster affected individuals and communities on Centrelink services.

� Provides information on Centrelink services to members of the State Community Recovery Committee.

� Contributes information to the State Community Recovery Committee on the scale and impact of the disaster on individuals and Victorian communities.

� Participates in the operation of Community Recovery Centres.

� Participates in Outreach Services Teams.

� Administers financial entitlements including Australian Government Disaster Recovery Payment, Special Benefit, and Crisis Payment and other payments as appropriate to individual circumstances.

� As appropriate, have staff available with specialist skills to work with disaster-affected individuals and communities. For example social workers, Indigenous service officers.

� Assist state/territory welfare authorities in providing counselling services to affected communities, families and individuals.

� Participates in the provision of reception services at international airports.

Coroners Court of Victoria (CCV)

� To identify deceased persons and determine the cause and circumstances of their death.

� To return deceased persons to their families to enable funerals to take place.

� To provide support and counselling to the families of deceased persons.

Country Fire Authority (CFA)

� Provision of assistance and advice to individuals, families and communities who have been affected by fire or other incidents.

� Provide assistance, advice and information to other agencies responsible for, or involved in recovery activities.

Department of Education and Early Childhood Development (DEECD)

� Provision of specialist support services to students, including trauma counselling.

� Provision of specialist services to staff, including trauma counselling.

� Provision of emergency recovery advice and assistance to non-government schools.



Department of Health (DOH)

� Work with DHS in the coordination of recovery planning and management at state and regional levels, including State/Commonwealth departments, local government, non-government organisations and agencies.

� Provide advice, information and assistance to affected individuals, communities, funded agencies and municipal councils.

Department of Human Services (DHS)

� Coordinate recovery planning and management at state and regional levels.

� Coordinate all aspects of recovery, including State/Commonwealth departments, local government, non-government organisations and agencies.

� DHS coordinates the recovery activities across the following four areas:

� Social, health and community effects;

� Economic effects;

� Effects on the natural environment;

� Effects on the built environment.

� Coordinate provision of personal support (psychological first aid) at incident sites and across the community.

� Provide community information and facilitate community redevelopment programs.

� Support councils and community recovery committees in recovery planning and managing recovery activities.

� Provide advice, information and assistance to affected individuals, communities, funded agencies and municipal councils.

Department of Business and Innovation (DBI)

� Provide advisory and mentoring services to small business.

� Coordinate business recovery initiatives for industry.

� Fund and administer programs for community and business development and recovery.

Department of Premier and Cabinet (DPC)

� Advise the Premier on security and emergency management issues including the designation of emergencies to enable DHS to make personal hardship grants available.

� Chair the State Government Response Committee.

� Provide coordination for whole-of-government emergency management issues.

� Provide secretariat support for the Security and Emergencies Committee of Cabinet and the State Government Response Committee.

� Activate and manage the State Crisis Centre to support government during an extreme event.



Department of Primary Industries (DPI)

� Assess losses of agricultural assets and livestock, and needs of affected persons and communities.

� Advise individuals, communities and governments agencies on re-establishment of rural enterprises or alternative strategies for economic recovery.

� Administer specific relief subsides.

� Advise councils on disposal of dead or injured stock (animal welfare operations, including disposal of injured stock), as part of emergency response.

� Deliver recovery projects identified by State Government to support the short and medium term recovery of individuals, communities and industries.

� Assess injured stock and provide advice on options : humane destruction, emergency slaughter or treatment

� Where feasible, assist with humane destruction of burnt livestock

� Advise distribution bodies (eg. Victorian Farmers Federation) on needs for donated fodder.

� Develop and deliver recovery projects to support the short and medium term recovery of individuals, communities and industries (eg. on-farm, business and community support activities).

Department of Sustainability and Environment (DSE)

� Rehabilitation of disturbance resulting from fire fighting operations on public land.

� Clearing and restoration of roads, bridges and other assets on public land affected by an emergency.

� Assist in the assessment of natural disaster relief claims for restoration of flood damage to public assets.

� Rehabilitation of wildlife affected by an emergency.

� Advice to community on rehabilitation of flora and fauna.

� Clearing and restoration of roads, bridges and other assets on public land affected by an emergency.

� Provide advice to response agencies regarding the impact of an emergency, other than marine pollution, on flora and fauna.

Department of Transport (DOT)

� Support whole-of-government disaster recovery activities

� Coordinate the provision of alternative transport with private owners for the duration of the emergency and restoration of normal services.



Department of Treasury and Finance (DTF)

� Provide advice to the Treasurer on financial matters associated with recovery from emergencies.

� Administer the Commonwealth Natural Disaster Relief and Recovery Arrangements.

� In accordance with the Commonwealth Natural Disaster Relief and Recovery

� Arrangements and in line with the Victorian guidelines, provide financial assistance to relevant Government agencies and to municipal councils, for emergency protection works and restoration of municipal assets.

Emergency Services Telecommunications Authority (ESTA)

� Provide support to other agencies, where appropriate, for recovery activities involving communication services.

Environment Protection Authority (EPA)

� Assessing environmental impacts of emergencies.

� Ensuring that appropriate disposal methods are adopted.

� Advising affected persons on the properties and environmental impacts of hazardous materials.

� Implementing the Community Environmental Trauma Protocol when required.

Insurance Council of Australia Ltd (ICA)

Following a disaster, the Insurance Council of Australia (ICA) will:

� Coordinate the insurance industry response to the disaster.

� Provide a single point of contact to assist policyholders affected by the disaster, which may:

� Provide information on how to lodge a claim;

� Provide general assistance and advice to those with possible insurance claims; and

� Help policyholders to identify their insurance company if they have not already done so.

� On behalf of the insurance industry, establish contact with government at all levels and participate on any external committee.

� Provide information to insurers, governments, the media and other interested parties and maintain statistics showing the final insured cost of the event.

� Assist the insurance industry to respond to claims in an efficient, fair and timely manner through the coordination of insurers, adjusters and intermediaries as appropriate.

Surf Life Saving Australia (SLSA)

� Provision of emergency evacuation centres at the lifesaving club clubrooms.



Parks Victoria (PV)

� Recovery and rehabilitation of natural values, cultural values, tourism and visitor assets affected by an emergency on parks, reserves, rivers, waterways and local ports managed by PV in collaboration with DSE and the DHS.

� Clean-up following oil or chemical pollution incidents on parks, reserves, rivers, waterways and local ports managed by PV, in liaison with MSV, or their agents, and the EPA.

� Cleanup of fish kill incidents for rivers, waterways and local ports managed by PV in collaboration with EPA and DSE.

� PV may assist at the request of DSE or DHS in the recovery and rehabilitation of natural values, cultural values, tourism and visitor assets affected by an emergency on public land in Victoria.

Rural Finance Corporation of Victoria (RFCV)

� Provide information and financial assistance to affected farmers, small business owners, householders and non-profit organisations.

Salvation Army – (Victorian Emergency Services) (SA)

� Provision of financial assistance, catering, personal support, food, material aid and/or temporary accommodation as available.

St John Ambulance Australia (Vic.) (SJAA)

� Support agency for the provision of first aid services to other emergency service agencies and public.

Telstra Corporation Limited

� Provide products and solutions with the ability to communicate effectively with emergency response teams, groups of volunteers, media and the whole community.

� Ensure supporting emergency communications facilities are provided to response agencies and the community.

VicRelief Foodbank Ltd

� Provision of food for use by response and recovery agencies.

� Provision of mattresses and blankets.

VicRoads

� Restoration of VicRoads roads and bridges.

� Assist municipal councils with the restoration of their roads and bridges.

� Central contact point for the acquisition and use by others of transport and engineering expertise.

� Provide road closure and condition information to the public.



Victorian Council of Churches (VCC)

� Provide personal support and pastoral services at emergency recovery centres.

� Support outreach activities with trained outreach and visitation workers.

� Provide personal support and other information to people and communities affected by emergencies.

� Conduct services of worship and assist in the organisation of public memorials and gatherings to support the recovery of affected communities.

� Provide community chaplains for early psychological first aid interventions.

� Act as the coordinating agency for the chaplaincy network.

� Provide an advisory and training resource for community recovery and development.

Victoria State Emergency Service (VSES)

� Assist in the transition from emergency relief co-ordination to recovery coordination.

� Provide human and other resources for recovery activities where appropriate.

Water Authorities

� Support the agency tasked with recovery activities.



6.0 ANCILLARY ARRANGEMENTS

6.1 Financial Considerations

Financial responsibilities for expenditure on response and recovery activities is

summarised below:-.

In all instances, the requesting agency should make appropriate arrangements for

delivery and whichever agency requests the resources will be responsible for all

costs incurred.

Requests for resources should be provided in hard copy and include the name and

position of the person requesting the resources and comprehensive details of the

task to be completed.

Voluntary Agencies

Agencies are called upon to provide resources within the limit of their means.

Municipal Councils

Councils are expected to use their own labour and equipment in an emergency

situation within the municipal district. Where equipment and/or personnel are sourced

from contractors, the municipal council is responsible for paying contractors.

Extraordinary expenditure incurred, (e.g. for overtime, or equipment hire used in

emergency protection works, or restoration of publicly owned assets) may qualify for

reimbursement via DTF (according to a sharing formula), from the Natural Disaster

Relief Trust Account. - refer VEMM Part 8 Appendix 1.

State Agencies

State agencies involved in emergency response and recovery activities, as part of

their normal activities will initially fund them from within their budgets, including

supplies (e.g. catering) purchased from contractors or volunteer agencies. For major

emergencies some funding supplementation may be required.

This would be the subject of a State Government decision at the time, in the context

of the agency’s budget position.

Private Organisations

Private organisations meet their own expenses incurred in emergency activities.



6.2 Communications with Emergency Agencies

The existing landline & cellular telecommunications systems which operate

throughout the area will provide the primary means of communications. Council and

other agencies and public authorities may have radio communications which may be

utilised to supplement or provide an alternative means of communications, to;

• Coordinate the response to the emergency.

• Command and control in field operations.

• Provide communication with adjoining municipal or agencies.

It is the responsibility of each agency to manage their own communications systems.

If there is any requirement for “DISPLAN” services from the telecommunications

systems then the request must be authorised through the Regional Emergency

Response Coordinator (VicPol).

6.3 Supply of Goods/Services

Resourcing

A three-tiered framework (municipal, regional and State) exists for implementing

response to emergencies. Response arrangements are designed to assess an

emergency and to provide for the graduated marshalling and utilisation of the

resources required to deal with it in accordance with the emergency response plan

and the plans of participating agencies. At the municipal level, resources owned or

under the control of the council are used to supplement those of the control and

support agencies.

As the effects of the emergency escalate (or the resource requirements outstrip what

is available locally), regional, State and Commonwealth resources may be activated.

Co-ordination

At regional level, the inter-agency response management structure involves the

co-ordination of resources to support operations which cannot be resourced locally, or

which extend over more than one municipal district. The highest level of operational

co-ordination and support takes place at State level. At this level any resource

support from other states and/or the Commonwealth is assessed and requested.



Procedures

Where an agency requires resources beyond its own capacity to satisfactorily

complete a task, it should request assistance as appropriate:

• At local level, from the Municipal Emergency Response Coordinator (MERC)

(VicPol).

• If the request cannot be satisfied at the local level, then via the MERC to the

Regional Emergency Response Coordinator (RERC) (VicPol).

• If the request cannot be satisfied at regional level, then to the State Emergency

Response Coordination Centre who will advise the requesting agency of possible

suppliers.

• If a request cannot be satisfied from resources within Victoria it will be referred to

the Chief Commissioner of Police as the State Emergency Response Coordinator

(SERC) to seek Commonwealth assistance through Emergency Management

Australia or assistance from other states.



Flow Chart for Resources Supplementation

In all instances, the requesting agency should make appropriate arrangements for

delivery and whichever agency requests the resources will be responsible for all costs

incurred. Requests for resources should be provided in hard copy and include the

name and position of the person requesting the resources and comprehensive details

of the task to be completed.



6.4 Emergency Relief

This section covers the provision of emergency relief to persons affected by, or

involved in the management of an emergency.

Requesting Emergency Relief

• Control and Support Agencies

Control and support agencies that have the capacity to provide emergency relief

functions for their own personnel (i.e. catering) are to use their own resources before

requesting emergency relief from the emergency relief system.

• Support to the Community

Requests for emergency relief should, in the first instance, be directed to the relevant

council via the MERC.

Emergency Relief Functions Co-ordinated by Council

Councils have the responsibility for coordinating emergency relief at the local level.

The opening/establishing roles and the primary agencies for catering, emergency

relief centres and other material needs at the local level will be designated in the

MEMP. Should the event exceed the capacity of a council to perform this function, the

MERC, through the Regional Emergency Response Coordinator (RERC) will arrange

for VSES to assume coordination on behalf of the council concerned. To ensure a

smooth transition of responsibility, councils should notify VSES as soon as it

becomes apparent that an event will exceed their capacity.

Catering

At municipal level, the Red Cross is responsible for catering arrangements. They will

co-ordinate the provision of catering services.

Material Needs

At municipal level, the Salvation Army (SA) is responsible for material needs and will

coordinate with other material needs providers within the municipality.



Emergency Accommodation

Glenelg Shire Council is responsible to co-ordinate the provision of emergency

accommodation with providers of such accommodation within the municipality. A

current list of accommodation providers (refer to current Visitor Information Centre list)

should be considered with DHS and other appropriate organisations.

Emergency Relief Centres

Both emergency relief and specific recovery services may be provided at an

emergency relief centre. The provision of any of the relief or recovery services by

relevant agencies such as catering, material needs, emergency shelter, grants,

temporary accommodation and counselling may occur concurrently at such centres.

Irrespective of the emergency relief or recovery services offered or the level of

coordination being provided, the overall management responsibility for the

centres remains with the municipal council.

The coordination of outreach programs including information gathering and

dissemination is an important role of the Emergency Relief Centres and resources are

to be provided to achieve the required coordinated outcomes.

Details of Emergency Relief Centres and their facilities are listed in Appendix 4.



Flow Chart for Emergency Relief Provision - Interactions between levels of

government

Emergency Relief Payment Responsibilities

The responsibility for payment of emergency relief is detailed below. Agencies

requesting emergency relief should be familiar with these arrangements.

• Municipal councils are responsible for the cost of emergency relief measures

provided to emergency-affected persons.

• If emergency relief is requested by an agency for its own personnel, that

agency will be responsible for costs incurred.

• When a control agency requests emergency relief (for example, catering) on

behalf of a number of supporting agencies, the control agency will be

responsible for costs incurred.

These arrangements will apply regardless of the level of coordination of emergency

relief.



6.5 Support Services and Support Agencies for Response

This list of support services indicates the primary support agency or managing agency

and other support agencies. The list is neither exhaustive nor exclusive as many

response agencies have a support role, depending on the effects of the emergency.

Additional support services and support agencies are listed in the Recovery Sub-Plan.

SUPPORT SERVICES PRIMARY AGENCY SECONDARY AGENCIES

Animal welfare DPI RSPCA, DSE Catering Red Cross Salvation Army Commonwealth resources VicPol

EMA, ADF

Communications VicPol ESTA, Telstra, WICEN Deceased persons: identification

VicPol CCoV

Electrical safety and restoration of service

Electricity distribution companies

Office of the Chief Electrical Inspector

Detection of emergency locator transmitters

AMSA Airservices Australia

Emergency call taking and/or dispatch

ESTA Telstra

Emergency medical care and/or transport

AV

MFESB, ARFF, ESTA – Others as per SHERP (DHS)

Emergency relief centres or shelters

Municipal councils VICSES

Environmental impact assessment

EPA

DSE, PV

Evacuation Control agency, VicPol

VSES, Municipal councils

First aid AV

SJAA, Red Cross – Others as per SHERP

Food VicRelief Foodbank Food supply manufacturing and logistics

DPI DBI

Material aid Salvation Army VicRelief Foodbank (mattresses & blankets)

Media relations Control agency VicPol Produce (food) contamination by chemicals of security concern

DPI

Psychological First Aid DHS VCC Emergencies Ministry, Others per DHS arrangements

Public warnings Control agency, VicPol BOM, Municipal councils



SUPPORT SERVICES PRIMARY AGENCY SECONDARY AGENCIES

Registration and inquiries VicPol

Red Cross

Relocation Control Agency

VicPol, VSES, Municipal councils

Rural loss and damage assessment

DPI

Transport, engineering and services support

VicRoads Others as per TESS Plan

Weather information and forecasting

BOM

Work place / work related investigations and technical support

WorkSafe

6.6 Provision of Volunteer Assistance

Many community organisations will have resources that can be of use in an

emergency. It is the responsibility of the relevant council to provide the management

system to co-ordinate offers of assistance from these organisations.

Contact details of organisations able to assist will be maintained by the council. For

example service clubs, 4WD drive clubs, Amateur radio groups, sporting clubs.

Further details of Glenelg Shire Council’s plans for spontaneous and emergency

volunteers is listed in the Recovery Sub-Plan.

Compensation for Volunteer Emergency Workers

The council shall record the details of any persons that provide ‘casual’ volunteer

assistance.

The Act provides for compensation to be paid to any person whose property is taken

or used in a State of Disaster.

6.7 Volunteer Legal Protection for Emergency Workers

Refer to VEMM Part 8 Appendix 7

6.8 Communities at Risk

After analysis, no communities were identified in Glenelg Shire as being “at risk communities”.



6.9 Community Information and Warnings

Information Management

Information is needed by all participating agencies, persons affected and the wider

community during an emergency response. The following list summarises the

principles which should be kept in mind by those responsible for managing the flow of

information:

•••• Get information to the people who need it.

•••• Get the right information to the right people.

•••• Ensure it is consistent, timely, user-friendly, accurate, compatible and useful.

All agencies involved in the response to an incident have a responsibility

to collect, analyse, and disseminate relevant information received

regarding the incident, as appropriate. For further information regarding Warnings &

Information - refer VEMM Part 3 (Pages 21-24).

Warning Arrangements

Warnings should be used under specific circumstances where community

action is necessary primarily to protect lives, and also for the protection

of property or the environment. The warning arrangements are set out in

the Victorian Warning Protocol – listed in Appendix 10, Part 8 of the VEMM

The control agency has the responsibility to issue warnings to the

potentially affected community, and to other agencies.

Warnings and the release of other public information should be

authorised by the Incident Controller prior to dissemination.

Where an extreme and imminent threat to life exists and authorisation from the

Incident Controller is not practicable in the circumstances, warnings may

be issued by any response agency personnel.

6.10 Registration of Evacuees and Affected Persons

This function is managed by Regional Red Cross Registration Coordinator.



6.11 Recovery Information and Coordination Centre

The location and staffing of one or more centres will be managed by the MRM in

conjunction with DHS.

6.12 Public Meetings and/or Media Briefings, Information and

Dissemination

Media management at any incident, including access and safety for media

representatives, is the responsibility of the control agency. The Incident Controller

should ensure that current and accurate information is available and disseminated

before any public meeting to the municipal council and other appropriate authorities

before heading up a public meeting.

If the control agency is not equipped to deal directly with the media, the assistance of

the VicPol Media liaison unit may be requested by the Incident Controller or lead

authority. The Incident Controller or lead authority shall inform Council of all

proposed public meetings so an integrated and coordinated approach to

disseminating appropriate information occurs as part of a communication strategy.

Any information relating specifically to Council shall be issued by the Incident

Controller to the Council, with Council then assisting to disseminate the information in

accordance with Council’s media policy as appropriate. The Incident Controller is to

provide all media releases to the MECC (via email [email protected]) to

allow Council to assist in the dissemination of appropriate information.

Further details of Glenelg Shire Council’s plans for organising emergency public

meetings is listed in the “Brief Guide for Organising an Emergency Public Meeting”

and in the Recovery Sub-Plan communications strategies.

6.13 Rapid Impact and Post-Impact Assessment

Information that the control agency gathers through the Rapid Impact Assessment

(RIA) process during the response to the emergency will be made available to the

municipality. The RIA data will provide input information for a more detailed analysis

of loss and damage and the impact on the effected community that will make up the

Post Impact Assessment.

A post impact assessment is an appraisal of the extent of damage, disruption and

breakdown to the community and its infrastructure as a result of the emergency.



A post impact assessment will be conducted. To facilitate this process, Council,

through the MRM shall, as early as practicable, perform the following tasks:-

� Survey the extent of damage indicating evaluation of financial and material aid

needed;

� Provide a priority listing for restoration of community needs to assist agencies in

the performance of their functions; and

� Monitor the acquisition and application of financial and material aid needed or

made available in the restoration period.

The MRM may co-opt persons within the community with the appropriate expertise to

assist with the above tasks.

Should the emergency extend beyond the boundaries of Glenelg Shire the post impact

assessment may be merged with that of the other affected municipalities.

6.14 Environmental Health

The Environmental Health Officer (EHO) is responsible for all public health matters in

the municipality.

The responsibilities of the Environmental Health Officer in emergencies include:

• Advice on water supply;

• Ensuring hygienic food handling - safe production, storage and distribution;

• Supply of sanitary and hygienic accommodation when required;

• Refuse removal;

• Pest control;

• Control of infectious diseases (immunisation);

• Disposal of dead animals (Note:- In an emergency, both a DPI, DSE and/or EHO

function).



6.15 Health and Medical

Implementation of the medical arrangements will be automatic where people are injured

or require medical assistance. This automatic response will be by Ambulance Victoria

(AV) and hospitals within the municipality.

In emergencies where there is an incident site and more than one health agency is

involved, the ambulance services will appoint a Health Commander. The Health

Commander coordinates the health and medical activities and resources of an incident

as lead by the Incident Controller. During public health emergencies without a defined

incident site, the DOH will appoint the Health Commander. The functions of the Health

Commander and the arrangements for a health & medical response in an emergency

are outlined in the State Health Emergency Response Plan (SHERP) and include:-

• Saving and protecting life through triage, first aid and resuscitation;

• Coordinating transport of the injured to the most appropriate hospital or treatment

area;

• Providing and coordinating experienced medical teams to assist at the emergency

site (including contracting additional first aid support when required, such as SJAA

and Red Cross);

• Providing linkages to other health specific plans.

6.16 Transport and Engineering

The MERO of Glenelg Shire Council has been delegated the responsibility for

resources relating to transport and engineering services.

Aim

The purpose of these arrangements is to identify available transport and engineering

resources within the municipality. This will include specialist and technical advice and

deployment of those resources.



Requesting Procedure

All requests for transport and engineering resources should be directed in writing by use

of the Request for a Resource form to the MERC, who will forward appropriate requests

through to the MERO.

Municipal resources should be used in the first instance, prior to engaging private

contractors.

Management of Resources

Responsibility for the management of municipal resources shall rest with the Municipal

Emergency Manager (MEM) and the MERO. The MERO is responsible for maintaining

a resource database and contact details in the Glenelg MEMP.

6.17 Mutual Aid Arrangements

Glenelg Shire Council mutual arrangements between neighbouring councils are not

limited by set requirements. Arrangements are in place to assist the broader

community beyond Glenelg Shire, as circumstances allow.



7.0 CONTACT DIRECTORIES All numbers have an area code of 03 unless specified otherwise

7.1 Glenelg Municipal Emergency Management Planning

Committee (Glenelg MEMPC) Contact List The Glenelg MEMPC membership will vary from time to time depending on need and availability. The regular members of the Glenelg MEMPC are -

Position Contact Name Business Mobile

Municipal Emergency Resource Officer (MERO / GMEMPC Chairperson):

Malcolm Armstrong [email protected]

5522 2214

0407 836 347

Municipal Recovery Manager: Dayle King [email protected] Acting MRM - Samantha Sharp [email protected]

5522 2230

0408 317 400

Police Rep. / Officer in Charge: Officer in Charge Russell Tharle [email protected]

5523 1999

Dept of Human Services - Emergency Mngmt Coordinator

Terry Murrihy [email protected]

5221 3356

24hr 0428513875 0419 389 372

CFA Fire Service Rep.- R4 - Operations Manager / Sub-Plan GMFMSC Chairperson:

Peter Novotny [email protected]

5581 1114

0418 311947

Municipal Fire Prevention Officer: David DeBono [email protected]

55222200 0466 149 342

Municipal Emergency Management (Fire) Co-Ordinator

Ken Ross [email protected]

55222200 0408 895 390

DSE Fire Service Rep.-Forest & Fire Co-Coordinator Portland:

Michael Rees [email protected]

5527 0444

0457 703 277

Parks Victoria - Ranger in Charge: Don Tumney [email protected]

5522 3465

0409 142 942

VSES Representative: Regional Officer:

Ray Polaski [email protected] Adam Yong [email protected]

5571 1157

0417 509 017

Municipal Environmental Health Officer:

Greg Andrews [email protected]

5522 2229

0409 568 720

Ambulance Victoria Rep. Tony Oxford [email protected] [email protected]

5521 8135

0419 819 602

Hospital: (Portland & District)

Bruce Caslake [email protected]

5521 0333

5523 4135

Medical Officer of Health/ Director of Medical Services PDH.

TBA -

Australian Red Cross: Carol Dalziel [email protected]

24 hour 94115100

0419 100 902

Port of Portland: Captain Peter Gracias [email protected]

5525 0980 0418 551 821

Coast Guard Flotilla Commander VF 17 Portland

Cyril Cram [email protected] [email protected]

5523 6111

0408 370 588



7.2 MEDIA CONTACT LIST (short list only)

Organisation / Newspapers: Contact Phone FAX and or Email

Herald & Weekly Times Newsroom Hamilton 55512218

929 22000 9292 2697

Portland Observer Newsroom 5522 3000 5523 4765 Warrnambool Standard Newsroom

5563 1850 5563 1882

Hamilton Spectator

Newsroom 5572 1011 5572 3800

Casterton News

Newsroom Mon, Thurs, Frid.

5581 1177 5581 2197

Border Watch Newsroom 08 8725 7333 08 8725 8431

RADIO: Radio 3RPC 99.3 (Community only) 5523 4333

5523 6293

Radio 3HA 98.1 Mixx FM 88.9,

Portland FM 93.7

Newsroom 1800 233 273

5571 9981

5564 3860 5564 3800

Radio 3YB 882 3YB 95.3 Coast FM

Newsroom 5562 1344

5564 3800

ABC Western Victoria 96.9 FM

Newsroom 5560 3130 0428 669 286

5560 3199

ABC Ballarat 107.9 FM

Newsroom 53201030 0417 148046 53201099 53201011

ABC Horsham 594 AM

Newsroom 5381 5311

5381 5399 53815310

Radio 5SE 96.1 STAR 96.3 AM

Newsroom [email protected]

08 8725 5155

08 8724 9233

Radio 5MG, ABC 1476 AM, 1161 AM

Newsroom [email protected]

08 8724 1011

08 8724 1099

TELEVISION: Win TV SA

Newsroom 08 87218888 08 872188 77

Win TV Ballarat Newsroom

[email protected]

5320 1366 0417 359 419

5333 4245

Prime TV Newsroom [email protected]

53371726 53371700 53371726

Southern Cross 10 Newsroom [email protected]

54302800 54302808

MELBOURNE MEDIA:

The Age 96004211 96012327 Herald Sun 9292 1226 9292 2112

The Australian 9292 2803 ABC TV 96261661

Channel 10 92751010 9275 1288 Channel 9 9429 4082 Channel 7 9697 7899 Radio 774 9626 1774



7.3 DIRECTORY CONTACT LIST

A set of contact details for Recovery agencies is located in the Recovery Sub-Plan. The GMEMPC has

responsibility to keep the following details up to date and it shall be tested on a regular basis.

DEPARTMENT BUSINESS AFTER HOURS FAX and/or Email

Australian Customs Service PO Box 264, Portland Vic 3305

� Customs Watch (Melbourne) Call (24 hours) 1800 061 800 Free

� Coast Watch (Canberra) (Operations Room) 02 6275 6000

� Portland Office - District Manager – Mathew Burton

� Portland District Officer – James Williams

5522 3900 0418 631 178 5522 3902 0401 712 679

55 223900 phone diverted to officer on duty

55223903

Ambulance Victoria

PO Box 386 Hamilton Vic 3300

� Emergency 000 (They will contact Duty Supervisor)

� Group Manager, Southern Grampians District Barwon South West Region Tony Oxford

5521 8135 0419 819 602 5521 7345

St. John Ambulance

29 Kennedy Street, Portland Vic 3305

� Main & After Hours Contact 8588 8351 0419 361 119 9544 2384

� Portland Division Tony Oxford 5523 7076 0419 819 602

Australian Red Cross

� Divisional Operations Officer - South West – Carol Dalziel

0419 100 902 5569 2202 0419 100 902

5329 4925 5569 2202 [email protected]

� 24hr Service – State Duty Officer (for all emergency activations)

9411 5100

� Emergency Services Coordinator – Glenn Stickland

5329 4913 0419 101 119

324 Dawson Street South Ballarat 3350

5329 4925

Country Fire Authority – REGION 4

000 PO Box 207, Casterton Vic 3311

� Operations Manager, Peter Novotny

5581 1114 (24 hours)

0418 311947 5581 2277

� Portland - Operations Officer - Gary Harker

5523 6666 Fire Calls: 5523 1998 or 000

PO Box 314, 0417 321 784

Portland Vic 3305

� Casterton – Operations Officer Steven Cooper

5581 1114 0408 054 624

Dartmoor & District Bush Nursing Centre

Po Box 37 28 Ascot Street Dartmoor Vic 3304

� Monday – Friday 0830 – 1700 5528 1381 or 5528 1303

5528 1445

� Pam Godfrey Smith – Centre Manager

5523 1074 or 0417 231 092

5225 1099

Department of Education and Early Childhood Development

PO Box 2086, 5A Little Ryrie St Geelong Vic 3220

� Emergency Contact No. 9589 6266 (all hours)

� David Cross, Facilities Manager - (South West Region)

5225 1010 0408 143 405 5225 1099




Department of Human Services PO Box 760, Geelong Vic 3220

� 24 Hr Regional Recovery 0428 513 875

� Regional Recovery Manager - Rob Bromley

5226 4663 5243 4744 0407 552 943

5226 4868

� Emergency Management Coordinator - Terry Murrihy

5226 4629 5221 3356 0419 389 372

5226 4550

� Deputy Recovery Manager – TBA

TBA TBA TBA

Department of Transport (Regional Bus Services)

88 Learmonth Road Wendouree 3355

� Felicity Hunter - Private and School Buses & Driving Instructors

5225 2593 0428 09221 5225 2514

� Richard Sloane – Regional Manager

5225 2550 0408 127 550

C/- VicRoads 180 Fyans St.,

Geelong 3220 5225 2514

Department of Sustainability & Environment, DSE - Heywood

55270444 (District 24hrs fire and emergency number)

� Far South West District Coordinator, DSE –Michael Rees

03 5527 0444

0457 703 277

� Fire Management Officer, DSE – Heywood - Peter Scott

03 5527 0444 PO Box 217 5527 2065 0409 946 144

Heywood, 3304. 55271809

Department of Sustainability & Environment, DSE - Casterton

� Natural Resource Management Officer, DSE - CASTERTON

55542306 Bahgallah Rd, PO Box, 243 Casterton, 3311. 55812600

Department of Primary Industries, DPI - Portland

� Senior Fisheries Officer, Charlie Cooper

5522 3455 8-12 Julia Street 0418 527 267

PO Box 296, Portland, 3305 5523 5312

Department of Sustainability & Environment, PV - Portland

� Ranger In Charge - Glenelg Parks Victoria - Don Tumney

5522 3465

8 -12 Julia Street 0409 142 942

PO Box 471, Portland, 3305. (03) 9678 9765

Environmental Protection Authority

Cnr Malop & Fenwick St, Geelong Vic 3220

� GEELONG 5226 4825 (all hours) 1800 444 004 (10pm to 9am recorded message)

� Neil McKenzie (Enforcement Officer)

5226 4825 5226 4632

� Bob Rich 5226 4825 Pager 9483 8036 Quote 172720

5226 4632

Freight Australia C/- Ballarat R’way Stn.

Lydiard St North, Ballarat 3350

� Public Transport Safety Victoria - 24hr transport safety incident reporting

1800 301 151




Hancock Victorian Plantation P/L

PO Box 1650, Mt Gambier SA 5290

� Andrew Matheson - South West Coordinator

08 8724 6700 0439 552 208 08 8725 1720

Hospitals

� Portland District Health (Hospital)– Safety Training Officer – Bruce Caslake

5521 0333

Bentinck St., 5523 4135

Portland Vic 3305 5521 0358

� Casterton Memorial Hospital – Manager Nursing Services, Mary-Anne Betson

5554 2555

63-69 Russell St., 0409 281 565

Casterton Vic 3311 5581 1051 [email protected]

� Heywood Rural Health: - CEO, Peter Starick, - Manager of Primary Care &

Nursing James Sweeney

5527 0555 5527 0555

21 Barclay St. 0407 040 655 0409 250 682

Heywood Vic 3304 5527 1900 5527 2110

� Merino Bush Nursing Centre – Manager of Nursing – Jan Koch

5579 1303 PO Box 63, 5553 2000

Merino Vic 3310 5579 1410

Local Government

Glenelg Shire Council PO Box 152, Portland Vic 3305

www.glenelg.vic.gov.au [email protected]

03 5522 2200

03 5522 2290

Glenelg Shire Council After Hours Emergency

Roads Council Buildings and Facilities

0403 552 222

Home Support 5522 2204

Animal Control / Local Laws

Portland & Heywood -5522 2282 Casterton -5554 2405

� MERO - Malcolm Armstrong [email protected]

5522 2214 0407 836 347 5522 2290

� MRM – Dayle King [email protected]

5522 2230 0408 317 400 5522 2290

� EHO - Greg Andrews 5522 2229 55217613 0409 568 720

5522 2290

� MECC Facility Manager – Vikki Rundell

5522 2215 0439 440 071

� MFPO – David DeBono 5522 2208

� Deputy MFPO – Ken Ross 5522 2281 0408 895 390

� Senior Engineer Operations– Mauro Boddi

5522 2366 0403 607 517

� Acting Group Manager - Corporate Services – Rob Foster

5522 2219 0417 508 554

� CEO – Sharon Kelsey 5522 2218 0419 864 626

� MERO: Deputies Wayne Frost Mauro Boddi Bob Lovell

0408 386 002 0403 607 517 0418 395064

� MRM: Deputies Jodie Maybery Samantha Sharp

0438 295244 0403 602403




Moyne Shire Council PO Box 51, Port Fairy Vic 3284

www.moyne.vic.gov.au 03 5568 2600 [email protected]

ov.au

� John Brown (MERO) 5568 0555 5568 2515

� Claire Banks (MRM) 5558 7888 0427 677 278 5599 2304

Southern Grampians Shire Council

C/- Locked bag 685, Hamilton Vic 3300

www.sthgrampians.vic.gov.au 5573 0444 council@sthgrampia

ns.vic.gov.au 5572 2910

� Kevin O'Brien (MERO) 5573 0256 0417 032 319 5571 1068

Tatiara District Council PO Box 346, 5268 Bordertown SA

http://www.tatiara.sa.gov.au (08) 8752 1044 (08) 8752 1442

� Ray Gilmartin -Manager Technical Services (MERO)

[email protected]

0418 838 316

West Wimmera Shire Council PO Box 201, 3318 Edenhope Vic

www.westwimmera.vic.gov.au 5585 9900 council@westwimme

ra.vic.gov.au 5585 9950

� Colin Mibus – (Acting) Director of Municipal Services

5585 9903 0429 707 407

5585 1220

5585 9950

Naracoorte Lucindale Council 08 8762 2133 08 8762 3139

http://www.naracoortelucindale.sa.gov.au

[email protected]

Wattle Range Council PO Box 27 Millicent SA 5280

http://www.wattlerange.sa.gov.au 08 8733 0900 [email protected] 08 8733 4999

� David Mosel, Acting Manager Assets & Engineering Services

08 8733 0901 0448 501 951 08 8733 4472

City of Mount Gambier PO Box 56, 5290 Mount Gambier SA

http://www.mountgambier.sa.gov.au

08 8721 2555 [email protected] 08 8724 9791

� Daryl Sexton, Director. Operational Services

08 8721 2555 0417 836 349

08 8725 5890 08 8724 9791

District Council of Grant PO Box 724, 5290 Mount Gambier SA

http://www.dcgrant.sa.gov.au 08 8721 0444 [email protected] 08 8721 0410

� Adrian Schutz - Works Manager

08 8721 0444 08 8723 1058 0417 829 618

08 8721 0410

Powercor PO Box 83, Warrnambool Vic 3305

� Southern Region - Emergency Contact Line

1300 653 598 (All hrs)

� Region 2 Division 5 – HAMILTON - Nick Rees, Regional Asset Manager

5563 2534 0408 655 011

5563 2511

Port of Portland Pty Ltd PO Box 292, Portland Vic 3305

� Capt. Peter Gracias 5525 0980 0418 551 821 5521 7488

Salvation Army - Portland 5523 5572 (All Hours)

PO Box 1111, Portland Vic 3305

� Cameron & Trudy Horsburgh 5523 3749 (Hall) 0411 240 838 5523 1490




State Gas Emergency Number – All Companies

132 771 (all hours) PO Box 204, Clifton Hill 3068

� Shane Raynor – Mgr, National Response Centre

9411 3100

0417 013 016 1300 131002

� Duty shift leader 9411 3111

V/Line

� V/Line Information: � V/Line Feedback: � Level Crossing (24hr free

call): � Specific staff members can be

contacted on:

136 196 1800 800 120 1800 013 007 9619 5900

GPO Box 5343

Melbourne 3001

Victoria Police All Emergencies 000

� Regional Emergency Response Coordinator - (VicPol Superintendent) (RERC)

5560 1188 5560 1188 5560 1177

� Municipal Emergency Response Coordinator - Senior Sergeant Russell Tharle (MERC)

5523 1999 (24 hours)

5523 1999 5523 1910

VicRoads (State-wide) call this number in the first instance.

13 11 70 180 Fyans St, Geelong Vic 3220

9854 2381

� Regional Emergency Management Officer – Craig Quinn

5225 2563 0407 301 256 5221 6102 [email protected]

.gov.au � Deputy Regional Emergency

Management Officer – Tony Bull

5561 9206 0417 104 976 5562 9827

[email protected]

v.au � Deputy Regional Emergency

Management Officer – Mark McFadden

5561 9217 0407 052 758 5562 9827 mark.mcfadden@roa

ds.vic.gov.au Victoria State Emergency Service (VSES) (24 hours)

132500 – Flood & Storm emergencies

1800 899 927 other

� South West Regional Headquarters

5571 1157

38 Fenton Street, Hamilton Vic 3300 5572 5590

� Duty Officer 1800 899 927 1800 899 927 5572 5590

� Regional Officer – Adam Yong

5571 1157 (24 hours)

0417 509 017

5572 5590

Wannon Region Water Corp. - Portland Office

PO Box 1189, Portland Vic 3305

� Risk & Emergency Management Officer

BH 1300 926 666 AH 1300 926 668

fax 03 5565 6050



Blank for contacts list changes

Glenelg Shire Council Part 8 Appendix 1


ADMINISTRATION Glenelg Municipal Emergency Management Plan (Glenelg MEMP) updates:

Major review / Audit (Note: Typically reason for change and refer to document file date for Version Control.)Date

Initial report developed by GMEMPC

GMEMPC meeting 10/2003

Internal review MERO 10/2004

GMEMPC review & update GMEMPC meeting 10/2005

Audit of Glenelg MEMP Update to reflect VSES document shell provided as best practice. Council adopted the Glenelg MEMP on Tuesday 22 November 2005.


GMEMPC review & update MERO 10/2007


Audit of Glenelg MEMP Council adopted a revised Glenelg MEMP on Tuesday 16 December 2008.

GMEMPC review & update MERO 10/2009




Audit of Glenelg MEMP Update to reflect EMMV January 2011 Part 6 amendments. GMEMPC endorsed on 10/10/2011. Council endorsed the revised Glenelg MEMP on { to be updated}.

GMEMPC review & update MERO 12/2011: Addition on Vulnerable Person Facilities Register and Facilities with Vulnerable Persons Offsite Register link. Addition of NSP Casterton CBD, Merino – High Street Service Lane, Nelson (1) – Grassed area adjacent to Visitor Information Centre, Nelson (2) – Boat Ramp Car Park, Kellett Street, Nelson.



Glenelg MEMP Distribution List Council only updates the online Glenelg MEMP as required, typically twice a year after GMEMPC meetings. Distribution of audit versions occur after every audit that is approved by Council for CD distribution.

ISSUED TO NUMBER OF COPIES HELD

Adjoining Municipalities: � West Wimmera, � Southern Grampians, � Moyne, � Grant, � Wattle and � Mt Gambier.

6

Ambulance Victoria: � Geelong RO (Regional Office); � Portland; � Casterton; � Heywood and � Emergency Management.

5

Communications Functional Area Representative / Municipal Emergency Response Coordinator: � Police representative.

1

Country Fire Authority - Group Offices:- � Heywood Group, � Merino Group, � Casterton Group, � Strathdownie Group and � Dartmoor Group

5

Country Fire Authority – Regional Headquarters: � Casterton and � Portland Fire Station.

2

Customer Services Centres: � Portland, � Heywood and � Casterton. 3

Department of Sustainability and Environment: � Heywood, and � Casterton.

3

Department of Human Services Victoria � Geelong. 1

Municipal Health & Medical Functional Area Representatives: � EHO / MOHs.

3

Municipal Chief Executive Officer: � CEO 1

Municipal Emergency Resource Officer/ GMEMPC Chairperson: � MERO � Deputy MERO

2

Municipal Recovery Manager: � MRM 1

Glenelg Municipal Emergency Management Planning Committee:

� GMEMPC. 15

Parks Victoria � Portland 1

Police Stations: � Portland, � Heywood, � Dartmoor, � Casterton, � Merino, � Mt Gambier and � Hamilton.

7

Public Libraries: � Portland, � Casterton, and � Heywood. 3

Red Cross Victoria: � ESLO &and � Head Office Nth Melbourne - 2

Victoria State Emergency Service Regional Coordinator: � Hamilton;

Local Volunteer SES Units, � Portland, � Dartmoor and � Heywood. 4

Portland & District Hospital.

Heywood Rural Health (Hospital). 1

1

Department of Education and early Childhood Development

– � Sth West Region Geelong Office. 1

� Wannon Water � Southern Rural Water 1

� Surf Life Saving Victoria - Portland Surf Life Saving Club 1

(Total number of CD copies required = 70)



Council Maps: References may include Glenelg Shire Council Online Mapping, Council GIS systems, MECC PC Mapping, Hard copy Plans, CFA fire maps and or fire map CD’s.

Refer to the entire municipal district online mapping service at: http://www.glenelg.vic.gov.au/



Municipal Emergency Coordination Centre (MECC)

Standard Operating Procedures

Location

Primary MECC: Portland Council Office

Alternate MECC(s): Heywood Council Office, Casterton Council Office.

Where practicable it may be appropriate to collocate the MECC with the Control Agency

Emergency Operations Centre / Incident Control Centre.

Role of MECC

The MECC is not the control centre for emergency response, but the focus for organising

any support that may be needed. It is from the MECC that relevant personnel coordinate

and organise emergency provision of council and community resources within the

municipal district, or by agreement, to a neighbouring district.

The MECC also:

• Monitors all municipal operational activities for recording, debriefing and planning

purposes;

• Operates during larger response operations; and

• Operates for the relief and early recovery activities in which council’s roles require

coordination.

Activation of MECC

The MECC can only be activated at the request of the MERC. This may be on the advice

of:

• RERC; or

• Control Agency; or

• MERO.

Activation Procedure

• Access building to be used as MECC;

• If needed, clear area to be used (should be done by office staff);

• Call in appropriate staff;

• Set up tables and chairs;

• Provide necessary stationery;

• Establish and test MECC communications; and

• Install visual display boards and maps.



Staffing of MECC

Council’s Senior Management Team (SMT) determines what staffing resources can be

provided to the MECC and recovery activities. SMT determine appropriate emergency

management training and identify staff able to assist during incidents. SMT will advise

appropriate line managers of staffing changes and will identify services to be reduced and

or resources to be purchased in as-needs require to maintain appropriate levels of

municipal business continuity.

The MERO, MRM, MECC facility coordinators, MECC liaison (recovery and resource)

officers, facilities maintenance and IT officers are essential for initial MECC activation and

set-up and need to be part of on-call arrangements.

Staffing of the MECC may be initially made up from the following depending on level of

incident and availability of staff:

Possible Staffing of MECC and Recovery Activities

MECC Roles Council Position (except if otherwise

stated)

Summary of Emergency Management Role to be undertaken within the capacity the person’s ability, works

may include:

1 MERC VicPol Municipal Emergency Response Co-ordinator (MERC), An appointee of VicPol; undertakes effective Co-ordination of Council Response activities.

2 MEM GSC Managers Municipal Emergency Manager; A senior officer responsible to the Chief Executive Officer (CEO) for the effective management of Council’s emergency management activities. Collects information for MECC / CEO / event analysis, develops information for media releases in conjunction with ICC. Briefs CEO / Councillors / media.

3 MERO Infrastructure Engineer / Senior engineers / Works coordinators

Municipal Emergency Resource Officer; An experienced/skilled position whose interests span the broader range of municipal resource allocation.

4 MECC Liaison Resource Officer

Infrastructure & Assets team leaders

MECC Liaison Resource Officer; Determines requirements and organises resources allocation and purchasing.

5 MRM Aged and Disability Services Manager or Childrens Services Coordinator or Community Services Coordinator

Municipal Recovery Manager. An experienced/skilled position whose interests span the broader range of municipal relief and recovery.

6 MECC Liaison Recovery Officer

Community Development team leaders

MECC Emergency Recovery Officer; Determines requirements for Relief and Recovery resources and organises resource-allocation and purchasing. Reviews requirements in Relief and Recovery areas including registration of people dislodged.



MECC Roles Council Position (except if otherwise

stated)


may include:

7 MECC Facility Coordinator

Senior Administration Officers -Assets and Infrastructure - Community Development

MECC Facility Coordinator; Leads administration of MECC, during events will assist to management information flow, in/out trays, some MECC calls i.e. not public calls. Two staff are required one for each function i.e. Resources -MERO Recovery – MRM.

8 EHO EHO Health Officers Municipal Medical and Health issues.

9 MECC Liaison Officer -Community

Community Development

Screen some phone calls to MECC, in/out trays, admin, log keepers etc, , resources used, access routes to relief/recovery locations, resources needed where and when, assist MECC personnel.

10 MECC Liaison Officer -Infrastructure / Council Port

Infrastructure / Port Officer

Screen some phone calls to MECC, In tray out tray, admin, log keepers etc, resources used, access routes for resources, resources needed where and when, assist MECC personnel.

11 Media Liaison Officer /Support Staff

Media Officer Information flow from ICC to MECC, reception and media outlets.

12 MECC Liaison Officer - IT / Info flow

IT Manager / Info. Systems Officer

IT and Records department staff are to assist in MECC setup and communication issues.

13 Registry Officers / Reception

Council Reception Staff Security overview, show people to MECC, introductions. Reception to inform from set media releases, Transfer to "000" or appropriate emergency numbers, web site updates. Putting only emergency Authorities calls to MECC.

14 MECC IT setup / Facilities Maintenance

IT Staff / Facilities Maintenance staff

Initial MECC setup with IT Officer(s), cleaning, servicing, catering and closure.

15 MECC HR assessments / Municipal Community Safety Manager

Human Resources Administrator / Risk Management Officer

Manage human resources MECC staffing issues and Council business continuity staffing works. Review emergency management activities and undertake any risk assessments required.

16 MECC Liaison Officer - Finance

Finance Unit Finance record keeping. Place orders expediently for MECC / MRM and MERO as approved by MERC to suppliers (works possibly to new suppliers on weekends/public holidays).

17 MECC Liaison Officer -Mapping

Infrastructure Planning Staff

Mapping and information gathering issues.

18 Municipal Fire Prevention Officer MFPO

MFPO / Local Laws (Fire)

Municipal Fire Prevention Officer and associated organisational issues.

19 Municipal Fire Liaison Officer (Deputy MFPO)

Deputy MFPO / Local Laws (Fire)

Assist Municipal Fire Prevention Officer with municipal fire management response activities.

20 Rapid Impact Assessment Coordinator

Infrastructure Planning staff

ICC <>MECC Liaison Officers assist with appropriate information gathering and information flow and presentation in MECC.

21 Emergency Relief Centre Manager - Portland

Portland staff Manager of Emergency Relief centre(s) and advise affected people of relief / agencies resources.



MECC Roles (Typically) Council

Positions


may include:

22 Emergency Relief Centre Manager - Heywood

Heywood Staff Manager of Emergency Relief Centre(s) and advise affected people of relief / agencies resources.

23 Emergency Relief Centre Manager - Casterton

Casterton Staff Manager of Emergency Relief Centre(s) and advise affected people of relief / agencies resources.

34 The necessary external Authorities (Liaison Officers) will be requested to attend the MECC.

General

The MECC will typically operate in line with Practice Notes to the VEMM for the operation

of a MECC i.e.

• Practice Note: Operation of a Municipal Emergency Co-ordination Centre: www.oesc.vic.gov.au • Practice Note: Sourcing Supplementary Emergency Response Resources from Municipal

Councils: www.oesc.vic.gov.au

The MECC must be secure to prevent unauthorised people from gaining access. This can

be achieved by use of a reception area staff to monitor access issues.

An area must be identified as a media liaison area for briefings along with handling requests

for information and advice from the public.

Communications

All communications in and out of the MECC must be logged and actioned accordingly. This

applies to all radio, telephone, and other messages. In some cases this may only require

logging and filing.



GMEMPC

Templates for MECC administrative arrangements



MECC Visitor Log Sheet

Visitor No.

Name Agency Mobile / email Contact

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

Notes:



MECC Registration of Emergency Workers for Resource or Recovery Activities

Reg No.

Name Agency / Address Phone Contact

Notes:



MECC Communications Log

Please note this form is not to scale. Colour code actions: Blue urgent, Green needs action, Brown action completed. Log entered into excel and shown on white screen for all to view at MECC

Serial Number

Job Sheet Number Date

Time In (24 hr)

Information from Taken by

Contact phone Message

Dispatched to Status

Action taken

Date completed

Time Completed

Time Completed

(24 hr)



Municipal Emergency Coordination Centre No.

Request for a Resource (* filled in)

To / Subject: Municipal ~

MERO / MRM

ph: 0407 836 347, ph 03 5522 2200 /Ext. 214 fax: 03 5522 2290

email: [email protected] request No:

*From Department: Agent / Requesting

Name: Date: / /

Position: Time: : :

Billing Address: Post code

ph: ( ) fax: ( )

*Situation: Reason for the request: Resource / Recovery / Info.

Own Resources:

Why the requirement cannot be met from within State/Territory Dep.

*Request: Description of need and tasks for the requested resource/s: constraints.

Est. Value: Expected duration of need: hours days weeks

$

*Cancel request

if not supplied by : / / Time: : : :

Cancelled by:

*Delivery Site: Date Needed: / / Time Needed: : :

delivery point:

* map Ref. CFA Page A / B / C / D / E / F ; E ~ N ~

*Site Contact: To officer/s name: position

ph: ( ) fax: ( ) Radio/Vehicle No

*Agency for billing:

Agency Name Contact

ph: ( ) fax: ( )

Address

Remarks: Contribute to fastest and most effective response to the request.

Glenelg MECC Office use:

□Order placed / / □Delivery ETA / / , : am/pm □Cancelled Name/ Dep.: Date / / □Confirmation of delivery / / , : am/pm □Invoiced ledger No. Date sent / / $

Time : : Initials: Is further Council follow up required NO / YES



DRAFT Municipal Emergency Coordination Centre Council Internal Email (MECC use only)

Due to “**an Emergency **” The Glenelg Shire Council Municipal Co-Ordination Centre (MECC) has been activated. I apologise for any inconvenience. Please assist as outlined below. ** **DRAFT ONLY Council staff are to assist while the MECC is operational by:

1. Clearing any meetings / personal items from the Portland Reception Room, Committee Room and Mayoral Room within the next 15 minutes. Staff may need to rebook alternative rooms as necessary (consider library etc.).

2. Staff are to utilise the rear staff room facilities.

3. Keep all doors locked to MECC Reception room areas.

4. The Front foyer/counter area remains open to undertake business as usual.

5. ALL emergency management and non-Council staff are to register for a Visitor Pass to gain access into the Council office areas and or MECC via the front counter staff.

6. Only those people involved in the MECC are to access the MECC (**Reception / Committee room**).

Council may be flooded with phone calls, if so:

1. All staff may need to take calls.

2. DO NOT put general PUBLIC CALLS on HOLD or to the MECC.

3. Be brief to callers and advise them to listen to Local Radio stations for Emergency Media Releases (ABC Western Victoria 96.9 FM) or call 000 for life threatening assistance.

4. The MECC will only disseminate information via the Police Coordinator and or Incident Media Team that is provided directly to ABC local radio stations, and others, who will air the information within minutes of receiving it.

5. Staff are to use only approved media releases to provide information.

6. ALL available appropriate INFORMATION will be emailed to all staff internally or faxed / couriered where appropriate.

7. Staff are to assist in recording any Authorities Emergency Management MECC messages if not able to put calls to MECC, put ONLY appropriate (Authorities)



Emergency Management calls to Emergency Management positions in the MECC:

• Police Municipal Emergency Ext 338,

• Municipal Emergency Resources Officer Ext 337,

• Municipal Recovery Manager Ext 336,

• MECC Admin Ext 335

• Liaison Offices Authority Ext 334 See MECC - MECC message/request form. Staff should 1st record details of any Emergency requests with contact details:

See - MECC Message/Request Form.

i. NOTE Authorities - email / phone / contact name / details - for MECC Admin

Ext 335 to follow up.

ii. NOTE Public - (Usually a recovery issue) phone / contact name / details - for MRM Ext 336 to follow up.

Media Requests:

1. All media staffs seeking comment are to be informed “NO COMMENT”. Advise

them to “wait for the next approved Incident Media Release”.

2. Once approved media release is available it will be sent to the media and emailed to staff as general information.

3. General public media information requests are not to be put to the MECC. The public should be informed to listen to local media outlets such as ABC Radio stations for emergency media releases.

4. All Council released media will be by the Municipal Media Liaison Officer, They can email the Municipal Media Liaison Officer on ## [email protected] to be placed on the Council media release email list.

The MECC team in particular ##MRM, MHO, MFPO and depty MERO need to meet in the staff room in **30 minutes // at ##:00 am** for a briefing, please assist to inform them if they are not at there desks.

Regards

Malcolm Armstrong Infrastructure Engineer / MERO Ph: 03 5522 2214 or 0407 836 347 do not give phone numbers to public or media! Fax: 03 5522 2290



2/9/2012 2:45 PM For immediate release

DRAFT Municipal Emergency Coordination Centre

MEDIA RELEASE All MEDIA RELEASES are to be developed ONLY with the Police Coordinator and or ICC approved Media release information. A **type of incident** in the **area** has necessitated the implementation of the Glenelg Municipal Emergency Management Plan. A Municipal Emergency Co-ordination Centre has been established in the Portland Council Office to assist the emergency authorities with the situation. ** Malcolm Armstrong the Municipal Emergency Resource Officer** said “the situation is serious and residents in the **area** need to consider leaving the area immediately if they have not prepared a **fire plan** and implemented appropriate preparation works. “Residents in the area who have not implemented appropriate fire protection maintenance as part of their Home Emergency Fire Plans should consider leaving the area immediately as the **fire** is **uncontrolled** at this stage.” “The following roads **roads** are **closed** to vehicles. Residents first action should be to make their own way to safety preferably with friends well outside the fires approach.” “The **assembly / relief centre** at ** XYX Street in Town** is available to assist to temporarily remove **and or shelter** people from the area.” ** Mr Armstrong ** further said “all arrivals to the **assembly / relief centre** need to be registered making it possible for relatives to be notified of people’s safety.”

Those needing assistance in leaving the area are asked to call 000.

-ends-

For further comment contact:

Approved by CEO / Group Manager – Assets & Infrastructure Print Name:______________________________ Signature:________________________________ Date Approved:____________________________

Email: Web Site: mailto:[email protected] http://www.glenelg.vic.gov.au

CLIFF STREET, PORTLAND, VICTORIA, 3305. P.O. BOX 152, PORTLAND, VICTORIA, 3305. TELEPHONE: (03) 5522 2200. FACSIMILE: (03) 5522 2290. AUSDOC: DX30509, PORTLAND ABN 48 217 289 490



DRAFT Municipal Emergency Coordination Centre Emergency Public Meeting Guide (MECC use only)

Alter to suit incident in collaboration with ICC and MERO / MRM / Media Liaison Officer. 1. Sectorise target areas based on:

a) Population Centres b) Severity of potential impact based on likely incident behavior due to known local conditions such as

i) Rural / Urban Interface ii) Vegetation conditions (curing, qty, availability) iii) Vegetation Type (Irrigated / Non Irrigated) iv) Slope / Aspect / Topography v) Defendability and the likelihood of success of active defence vi) Areas where active defence may not be appropriate

c) Road Network d) Required number of meetings to ensure sector is manageable

2. Organise Meetings a) Venue Selection

i) Size / Accessibility / expected seating ____=% of population to accommodate

ii) Location well known to community iii) Parking availability iv) Booking / cost? / contact details

(1) Keys (2) Power – Generator requirements - Lighting (3) Toilets / Facilities management - tea coffee

v) Facilities required for presentation b) Ensure meeting is entered on the online booking system c) Resources required

vi) Presenter and support staff (1) Local CFA (2) Community safety staff and operations staff (3) DSE (4) DHS/Municipality

vii) FRV Script and key messages viii) Local Key Stakeholders and key community personnel

(1) Victorian Farmers Federation (2) Police (3) Country Womens’ Association, Red Cross, Loaves and Fishes, (4) Others?

ix) Mapping and whiteboards x) Information materials / brochures xi) Victorian Bushfire Information Line information xii) Radio details (ABC Local) xiii) Fire updates xiv) Latest media releases & community updates xv) Promotion

(1) Letters / flyers – Who can deliver – consider VSES (2) Website (3) Radio / media (4) Posters in key locations

xvi) Transport for presenters Action: The ICC is to provide a media release to ([email protected]) to allow Council to assist in dissemination of meeting information.



Draft Public Community Meeting Agenda short form for Presenters - DRAFT Alter to suit Date / / Community Meeting Agenda – Location

Order Authorities to present

CLEARLY fill out names:

1 Chair Council Mayor / CEO / MRM / MERO

2 Incident Controller

CFA/SES/ Police

3 Vicpol Police

4 CFA Community safety information

5 MRM

Local Shire Municipal Recovery Manager

6 MERO Municipal Resource Officer

7 DPI Dept of Primary Industries Role

8 DHS

Dept of Human Services Role

9 Close Council Questions from floor. Possibly Public can talk to appropriate representatives after formal part of the meeting for about 15 minutes.

Meeting notes to be taken by ICC– (not presenters) Council administrative assistance may be required.

Council Welcome – Council to Chair Meeting, if no other appropriate Authority. � Thank you for coming; � Outline meeting and Introduce presenters & acknowledge representatives � Questions to be left to the meetings end as authorities will assist after the meeting Incident Controller - Overview of current situation: ICC thanked locals for their efforts and gave summary of � Overview of current fire/flood activity to date (where and when did it start?) � Refer to large scale map of current fire/flood situation � fire/flood management strategies what resources are doing: reinforce “don’t expect a

warning door knock”, thank the local fighting efforts and resources currently on the frontline and at ICC in Heywood

� Predicted weather over the next 24 hours � Fire/flood behaviour and expectations for the next 24 hours - Consistent messages as

information improves and facts known � Anticipated fire/flood situation over coming days. Vicpol � Stress calling ‘000’ if reporting something in an emergency, so that phone ID can be

used to identify source of call. Do not phone the local police no. � Report on major road blocks, Evaluation issues � Road closures to VicRoads Traffic Management Centre on 131170 Community safety information (usually Lead Authority Presenter) What the fire situation means for you � Fire/flood/radiant heat – do not get caught in the open, dress appropriately � Dehydration / fatigue / Water contamination � Utilise community networks / go to family and friends / Ask for support � SES/CFA may doorknock to provide information, but can’t evacuate residents.



Further information: Local radio, Web sites, VBIL (1800 240 667), emergency alert via mobile and landline phones if threat to life. Explain limitations of VBIL and explain radio arrangements. Remind about battery operated radios.

Late evacuation is not an option – it is your choice to stay and defend or leave early People who intend to stay need to ensure that they:

� Are physically and mentally prepared to defend their home; � Have a comprehensive plan, reliable water supply and fire fighting equipment

/ high ground, sandbags; � Have a prepared space around their house.

If residents do not have these things in place, they should consider leaving well before fire / flood threatens their local area. Planning to stay Increase your preparedness leading up to the fire / flood i.e.

� Removing fine fuel and things such as woodpiles from close to the house; � Prepare and test the equipment and means of water distribution; � Keeping informed.

What to expect if you have chosen to stay and actively defend: � As the fire approaches; � As the fire has passed over; � After the fire has passed.

Staying to actively defend may also involve the defence of assets other than the house – but assets such as hay stacks / livestock won’t offer protection from radiant heat. Residents are reminded to seek shelter inside the house as the fire front passes. Planning to leave What you need to do if you have chosen to leave early:

� Where will you or family (children) go– family and friends; � What to take– medication, wallet, spare clothing, valuables, memorabilia; � Who will you notify – are there formal registration process operating; � Plan for you pets, stock access to water; � Travelling on the roads – radiant heat evacuation plans.

MRM Local Shire (Municipal Recovery Manager) � Relief Recovery Centres if set up – Red Cross need to register; � DHS/ Centrelink/ Council services involved. Dial ‘000’ for location of centre. Dept of Human Services Role ‘After the Fire’ packages • How fires affect people / teenagers / children, smoke and health; • Water tanks, food safety, hazards on property; • Financial assistance, emergency accommodation Telephone: 1300 650 172 DPI

• DPI arranges assessment of agricultural losses (eg. livestock, agricultural property, fencing), recovery DSE / CFA Assistance with Recovery • People need to indicate assets which may need recovering: culverts, grader marks,

fences, water extracted from dams. • Encourage landholders to speak directly to representatives after the meeting. Other Authorities input: EPA, Port of Portland etc.



Council Close Meeting � Thank you for coming; Private QUESTIONS to representatives after the meeting � Chair Public QUESTIONS to presenters & representatives



Municipal Emergency Coordination Centre

(MECC)



GLENELG SHIRE COUNCIL SPECIAL PLANS AND ARRANGEMENTS

Specific emergency plans, strategies, procedures, practice notes and or documents:

Emergency plans have been developed to address recognised high risk issues by many Industries and Authorities. Some locally specific plans include:

Glenelg Shire Council Municipal Emergency Management Plan (Glenelg MEMP): Glenelg Shire Council is responsible for the maintenance and amendment of the Municipal Emergency Management Plan (Glenelg MEMP, this document). The Glenelg MEMP is developed in line with the:

• Victoria Emergency Management Manual (VEMM) available in both downloadable pdf format and in on-line reading format at www.oesc.vic.gov.au/emergencymanual

Glenelg Shire Municipal Emergency Management Recovery Subplan Glenelg Shire Council is responsible for the maintenance and amendment of the Municipal Emergency Management Plan (Glenelg MEMP, this document) Recovery Subplan. The Glenelg Recovery Plan is developed in line with;

• DHS Emergency Relief Handbook guidelines: www.dhs.vic.gov.au/emergency

DSE Fire Prevention Plan: The DSE Fire Management Officer is responsible for the maintenance and amendment of this plan. The Plan is amended annually. Copies are held by:

• Dept. of Sustainability and Environment. • Country Fire Authority.

CFA's Regional Operations Management Plan (ROMP): Details how CFA operations are managed and co-ordinated across the Shire.

• CFA

Evacuation Plans: Special plans addressing the issues of evacuation have been developed for many of the hospitals, schools and industrial sites within the municipality. Copies are held by their respective managing bodies.

• Schools: School principals are responsible for the maintenance and amendment of this plan. The Plan is amended annually. Copies are held by: � Schools; � Police stations; � Directorate of Schools, Geelong.

• Hospitals: The Chief Executive Officer of each hospital is responsible for the maintenance and amendment of this plan. The plan is amended annually. Copies are held by:



� Police station; � Fire brigades; � SES H/Q.

• School Bus Routes: The School Bus Coordinator is responsible for the maintenance and amendment of this plan. The plan is amended annually. Copies are held by: � Schools; � Council; � Directorate of School Education, Geelong.

Flood Plan: Glenleg Shire has no widespread areas that flood quickly enough to cause flash flooding emergency issues. The Glenelg and Wannon rivers in and around Casterton area flood with warning and cause some short-term relocation issues. Plans are best developed by:

• The Bureau of Meteorology (BMM) has responsibility for the monitoring of situations likely to lead to flooding and for the prediction of floods throughout the period of flooding in rural Victoria. The Bureau's responsibility only extends to where flood warning services are agreed to by the VFWCC. This involves meteorological input, collection of data from rainfall and streamflow data networks, the operation of flood prediction models and techniques and the preparation and issue of warnings to key agencies, selected media and other bodies.

• The Victoria State Emergency Service (VSES) is the control agency for flood emergencies. VSES provides a 24 hour flood warning dissemination service to local and relevant regional authorities who in turn disseminate warning information (Bureau and local content) in their community.

Victorian Marine Pollution Contingency Plan (Portland Region):- The Department of Transport is responsible for the maintenance and amendment of this plan in conjunction with the relevant agencies. Copies of the plan may be obtained from:-

• Chairman Victorian Marine Pollution Contingency Plan (Portland Port Authority)

Portland Region Marine Pollution Contingency Plan: This plan is a sub-plan of the Victorian Marine Pollution Contingency Plan (Vic Plan). The Victorian Emergency Management Manual (VEMM) Part 6 identifies Marine Safety Victoria (MSV) as the Control Agency for marine pollution incidents. MSV provides a State-wide coordination role for marine pollution incidents in consultation or conjunction with the Emergency Response Coordinator.

• Marine Safety Victoria (MSV) • Port of Portland

Municipal Fire Prevention Plan: The Municipal Fire Prevention Officer is responsible for the maintenance and amendment of this integrated plan. The plan is amended annually. Copies are held by:

• Municipal Fire Prevention Officer (MFPO); • Country Fire Authority.



Glenelg Shire Council Aerodrome Emergency Plan: Glenelg Shire Council is responsible for the maintenance and amendment of the Aerodrome Emergency Plan. A tabletop or on-site exercise is required to be held annually. Copies are held by:

• Airport Manager (Portland Airport and Casterton Airfield).

Glenelg Shire Council (Wade Street) Site Specific Landslip Emergency Management Plan: This plan seeks to coordinate the activities of the community to improve safety and the perception of safety. Copies are held by:

• Council’s Risk Management Officer • MERO

Glenelg Shire Council Public Health Plan: This plan seeks to coordinate the activities of the community to improve safety and the perception of safety. Copies are held by:

• Council’s Community Development Manager.

Glenelg Shire Council Heatwave Strategy: The Glenelg Shire Council is responsible for the maintenance and amendment of this plan. The plan is currently being developed. Once developed copies are held by:

• Council’s Community Development Manager.

Pre-incident Management Plans - Numerous Many authorities and leading Industries organisations have pre-incident management plans. Pre-incident management plans are often prepared in consultation with CFA for significant facilities and hazards to provide guidance on incident management. These plans cover locations such as Portland Smelter, Port of Portland, Portland Town Centre area, hospitals, key industrial locations, schools, dangerous goods locations.

• Copies are held typically by the controlling authorities or industry organisations.

Practice Note – Operation of a Municipal Emergency Coordination Centre (MECC): Glenelg Shire Council is responsible for the Glenelg Shire Council MECC in this plan taking into account the limits of available resources under its control. The MECC follows, as close as practicable, the Office of the Emergency Services Commissioner (OESC) Practice Note. Copies are held by:

• Practice Note is held at www.oesc.vic.gov.au.

Practice Note – Sourcing Supplementary Emergency Response Resources from Municipal Councils: Glenelg Shire Council is responsible for the local municipal response resources in this plan and this is typically limited to available resources owned or directly under its control. Operations of the MECC follows as close as practicable the Office of the Emergency Services Commissioner (OESC) Practice Note however, as councils now contract a large amount of works out the resources (including staffing levels) may not be at a level assumed



when the Emergency Management Act 1986 was enacted. Practice Note copies are held by:

• Practice Note is held at www.oesc.vic.gov.au.

Protocol for Inter-Council Emergency Management Resource Sharing: The Glenelg Shire Council subscribes to the Municipal Association Victoria protocol for inter-Council resource sharing. Glenelg Shire Council is responsible for the local municipal response resources in this plan and by agreement this can be supplemented by other council’s resources not directly under the Glenelg Shire Councils control. Practice Note copies are held by:

• The Protocol is held at: www.mav.asn.au.

Practice Note – (Municipal Emergency Relief and Recovery Centre) Emergency Relief Handbook: Glenelg Shire Council is responsible for the local municipal relief and recovery in this plan to within the limits of its available resources under its control. The relief and recovery centre are to be operated in general accordance with the DHS Emergency Relief Handbook. Copies are held by:

• Emergency Relief Handbook: www.dhs.vic.gov.au/emergency

Community Emergency Risk Management Glenelg MEMP Risk Register and Treatment Plan: The Glenelg MEMP Community Emergency Risk Management Risk Register and Treatment Plan has been developed to address appropriate hazards which have been identified by the GMEMPC. The Risk Register Plan is reviewed annually. Copies are held:

• Within the Glenelg MEMP.



Glossary of Terms/Abbreviations

Acronyms and Abbreviations

AA Air Services Australia (includes ARFS)

Act Engineering Management Act 1986

ADF Australian Defence Force

AEMI Australian Emergency Management Institute

AFAC Australian Fire Authorities Council

AIIMS Australian Inter-Service Incident Management System

AMSA Australian Maritime Safety Authority

ARFS Aviation Rescue Fire Service

AUSDISPLAN Australian Disaster Plan

AusSAR Australian Search and Rescue

AV Ambulance Victoria

BASI Bureau of Air Safety Investigation

BCC Building Control Commission

BOM Bureau of Meteorology

CASA Civil Aviation Safety Authority

CCDTF Commonwealth Counter Disaster Task Force

CEWT Central Exercise Writing Team

CFA Country Fire Authority

DACC Defence Assistance to the Civil Community

DAEMI Director, Australian Institute of Emergency Management

DFACP Defence Force Aid to the Civil Power

DGEMA Director-General Emergency Management Australia

DBI Department of Business and Innovation

DHS Department of Human Services

DEECD Department of Education and Early Childhood Development

DOH Department of Health

DPC Department of Premier and Cabinet

DSE Department of Sustainability and Environment

DPI

DTF

Department of Primary Industries

Department of Treasury and Finance



DVI Disaster victim identification

EMA Emergency Management Australia

EMS Emergency medical service

EOC Emergency operations centre

EPA Environment Protection Authority

ERCC Emergency Response Coordination Centre

ERDO Emergency Response Development Officer

ESLO Emergency Service Liaison Officer

FEMO Field Emergency Medical Officer

GIS Geographic information system/s

Glenelg MEMP Glenelg Municipal Emergency Management Plan

GMEMP Glenelg Municipal Emergency Management Planning Committee

ICA Insurance Council of Australia

IDNDR International Decade for Natural Disaster Reduction

IES Insurance Emergency Service

MAV Municipal Association of Victoria

MBV Marine Board of Victoria

MECC Municipal Emergency Co-ordination Centre

MEM Municipal Emergency Manager

MEMP Municipal emergency management plan

MEMPC Municipal emergency management planning committee

MERC Municipal Emergency Response Coordinator

MERO Municipal Emergency Resource Officer

MEST Major Emergency Strategy Team

MIEMP Major Incident Emergency Management Glenelg MEMP (Electricity

industry)

MFESB Metropolitan Fire & Emergency Services Board

MFPO Municipal Fire Prevention Officer

MRM Municipal Recovery Manager

NATP National Anti-Terrorist Plan

NDRA Natural Disaster Relief Arrangements

NEMC National Emergency Management Committee

NEMCAG National Emergency Management Curriculum Advisory Group

NEMCC National Emergency Management Co-ordination Centre (EMA)



NEMEG National Emergency Management Executive Group

NEMETAG National Emergency Management Education and Training Advisory Group

NPW Nuclear powered warship

NRIS National Registration & Inquiry System

PV

POC

Parks Victoria

Police Operations Centre (D24)

PTC Public Transport Corporation

RAR Road accident rescue

Red Cross Australian Red Cross Victoria

RDV Regional Development Victoria

RERC Regional Emergency Response Coordinator

RERCC Regional emergency response co-ordination centre

RERPC

RFCV

Regional Emergency Response Planning Committee

Rural Finance Corporation of Victoria

RSPCA Royal Society for the Prevention of Cruelty to Animals

SA Salvation Army (Victorian Emergency Services)

SEMCAC State Emergency Management Community Awareness Committee

SERCC State Emergency Response Co-ordination Centre

SEWS Standard Emergency Warning Signal

SHERP State Health Emergency Response Plan

SJAA St John Ambulance Australia

SLSA Surf Life Saving Australia

TAC Transport Accident Commission

VCC Victorian Council of Churches

VEMM Victoria Emergency Management Manual

VGC Victoria Grants Commission

VEMC Victoria Emergency Management Council

VicPol Victoria Police

VicRoads Roads Corporation

VSES Victoria State Emergency Service

VMPCP Victorian Marine Pollution Contingency Plan

WICEN Wireless Institute Civil Emergency Network



Glossary

This glossary defines or explains terms, which have a restricted or technical meaning in the

context of the emergency management arrangements. It does not include many of the

words, titles or phrases that are defined or described elsewhere in the manual.

Where an entry is marked [Act], the definition is the same as or is similar to the meaning

given in the Emergency Management Act 1986.

Within each entry, a word or phrase expressed in italics indicates a separate entry exists

for that word.

Ambulance Commander

The senior Ambulance Manager on-site, with command of all ambulance personnel and resources.

Assembly Area

Locations to be assessed for possible emergency activities. The area may incorporate an

emergency staging area and or relief centre. Assembly areas need ICC consideration and

approval before using the area.

Command

The direction of human and material resources of an agency in the performance of that

agency’s roles and tasks.

Community Recovery Committee

A committee that may be convened after an emergency to provide a management forum for

the recovery process in respect of an affected area or a specific community.

Community Development Officer

A person appointed to initiate and co-ordinate activities in an affected community to assist

its development in recovering from an emergency.

Control

The overall direction of activities in an emergency response situation.



Control Agency

An agency within Glenelg Shire having the responsibility to control the response activities to

a specified type of emergency.

Co-ordinate/Co-ordination

The bringing together of agencies and resources to ensure effective response to and

recovery from emergencies primarily concerned with the systematic acquisition and

application of required resources.

Coordinator in Chief

The Coordinator in Chief of Emergency Management, whose roles are:-

• To ensure that adequate emergency management measures are taken by government agencies;

• To co-ordinate the activities of State Government agencies carrying out their statutory functions, powers, duties and responsibilities in taking such measures. The Minister for Police and Emergency Services is the Coordinator in Chief.

Deputy Coordinator in Chief

The Deputy Coordinator in Chief of Emergency Management, who is the Chief

Commissioner of Police. (Also refer State Emergency Response)

Deputy State Coordinator

The Deputy State Coordinator of Emergency Response Coordinator is the Deputy

Commissioner (Operations) of Police.

Disaster

A term not in general usage within Victoria’s arrangements, where it would be taken to

mean the same as emergency. Under the Act, an emergency is termed a disaster only if a

state of disaster has been declared.

Disaster Area

Means that part or those parts of Victoria in which a “state of disaster” is declared to exist.

[Act]

Disaster, State of

The Premier can declare a state of disaster to exist in all or part of Victoria if an emergency

constitutes a significant and widespread danger to life or property, which justifies the

enabling of the Coordinator in Chief, or delegate, to exercise extraordinary powers in

directing and controlling agencies and resources for responding to it. [Act]



DISPLAN

The name given to the State Emergency Response Plan under Section 10(1) of the Act.

The word ‘DISPLAN’ was originally the short title for the State Disaster Plan. In this manual

the phrase ‘emergency response’ is used when referring to this emergency response plan

as a document, or the emergency response arrangements, or to emergency response

coordinators.

The State Health Emergency Response Plan (known as Health Displan) has replaced the

Medical Displan arrangements and is used for Victoria’s health and medical response to

major emergencies.

A copy of the State Health Emergency Response Plan and its subplans is available by following the links below.

http://www.dhs.vic.gov.au/emergency/emergency_management_home

Disaster Victim Identification (DVI)

Procedures used to positively identify deceased victims of multiple-casualty emergencies.

Emergency

An emergency due to the actual or imminent occurrence of an event which in any way

endangers or threatens to endanger the safety or health of any person in Victoria or which

destroys or damages, or threatens to destroy or damage, any property in Victoria, or

endangers or threatens to endanger the environment or an element of the environment in

Victoria including, without limiting the generality of the foregoing:

(a) An earthquake, flood, wind-storm or other natural event;

(b) A fire;

(c) An explosion;

(d) A road accident or any other accident;

(e) A plague or an epidemic;

(f) A warlike act, whether directed at Victoria or part of Victoria or at any other State or

Territory of the Commonwealth;

(g) a hi-jack, siege or riot; and

(h) A disruption to an essential service. [Act]



Emergency Activity

Emergency activity is usually referred to in connection with compensation arrangements for

voluntary emergency workers, and is defined as:

(a) Performing a role or discharging a responsibility of an agency in accordance with the

State emergency response, MEMP or State emergency recovery plan; or

(b) Training or practising for an activity referred to above or being on active standby duty;

or

(c) Travelling to or from the place where an activity referred to above has occurred or is to

occur. [Act]

The definition can also apply to activities of emergency workers in general.

Emergency-Affected Persons

People, other than emergency management personnel, who experience losses or injury or

are affected by an emergency. Usually understood to exclude the deceased.

Emergency Area

An emergency area declared under Section 36A of the Act, being, in the opinion of the most

senior police officer in attendance, on the advice of the control agency, an area from which

it is necessary to exclude persons due to the size, nature or location of an emergency, so

as to ensure public safety, security of evacuated premises, or the safety of, or prevention of

obstruction, hindrance or interference to, persons engaging in emergency activity. [Act]

Emergency Co-ordination Centre

A centre operating at municipal level to co-ordinate and organise emergency provision of

municipal and community resources.

Emergency Management

The organisation and management of resources for dealing with all aspects of emergencies.

[Act] Emergency management involves the plans, structures and arrangements which are

established to bring together the normal endeavours of government, voluntary and private

agencies in a comprehensive and co-ordinated way to deal with the whole spectrum of

emergency needs including prevention, response and recovery.



Emergency Management Team

The team, which enables an incident controller’s response strategy to be carried out by

support agencies through their own commanders, and assists the emergency response

coordinator (municipal or regional) in determining resource acquisition needs, and in

ensuring a co-ordinated response to the emergency.

Emergency Operations Centre (EOC)

An operations centre established by a response agency for its command and/or control

functions, e.g. Police Operations Centre (POC), Fire Control Centre (FCC).

Emergency Recovery

Has the same meaning as recovery.

Emergency Relief

The provision of life support and essential needs to persons affected by, or responding to,

an emergency.

Emergency Relief Centre

A building or place established to provide emergency relief for persons affected by, or

responding to, an emergency.

Emergency Response

Has the same meaning as response.

Emergency Response Co-ordination Centre (ERCC)

A centre operating at State or Regional level to co-ordinate resources and conduct

response operations ancillary to the control agency.

Emergency Response Coordinator

A member of the VicPol appointed as State, regional, municipal or field emergency

response coordinator, whose role is to co-ordinate the response to an emergency.

Emergency Response Plan

A MEMP that sets out the roles and responsibilities of agencies in emergency response and

the co-ordination arrangements which is to be utilised. [Act]



Emergency Services Liaison Officer (ESLO)

A liaison officer who represents an agency, and is empowered to commit or to arrange the

commitment of resources of the agency in the response to or recovery from emergencies,

and to provide a communication link with the agency.

Emergency Shelter

Group shelter provided for affected persons in a community hall or similar. It is part of

emergency relief, and is different from temporary accommodation.

Emergency Supply

The provision of resources in emergencies to response agencies, by other than their

internal resource acquisition systems.

Evacuation

The planned relocation of persons from dangerous or potentially dangerous areas to safer

areas and eventual return.

Evacuation Centre

Emergency Relief Centres often provide this function.

Fire Refuge

A community fire refuge is a building where people may seek shelter from the danger of

wildfire. A building constructed or designated as a fire refuge should have consideration

given to its vulnerability to wildfire, parking for users, availability of water, telephone and

electric power, and location and accessibility in relation to its service area. Council typically

only nominates possible assembly areas that need further onsite consideration and or

protection.



Health Commander

The person responsible for directing the health emergency operations. In emergencies with

an incident site, the Health Commander will be a senior ambulance manager. Otherwise,

the appointment is made by DOH.

Incident Controller

The officer with overall responsibility for emergency response operations. The incident

controller is normally appointed by the control agency, but can also be appointed by an

emergency response Coordinator in circumstances where Sections 16 or 16A of the Act

apply.

Material Needs

Clothing, bedding and other personal requisites provided to emergency-affected persons.

Municipal Emergency Resource Officer (MERO)

A municipal appointee responsible to the municipal council for ensuring the co-ordination of

municipal resources to be used in emergency response. [Act]

MRM

A municipal appointee responsible to the municipal council for ensuring the co-ordination of

municipal resources to be used in recovery.

National Emergency Management Committee

The Committee chaired by the Director General of Emergency Management Australia,

comprising representatives of state and territory peak emergency management committees,

including the Victoria Emergency Management Council, which addresses emergency

management policy issues at a national level.

National Emergency Operations Centre (NEOC)

A Centre established in Canberra by Emergency Management Australia to co-ordinate

Commonwealth assistance to the States or elsewhere.

National Registration and Inquiry System (NRIS)

The Commonwealth/State arrangements for the recording details of evacuees and for

handling inquiries about the location of registered persons.



Natural Disaster Relief Arrangements

The arrangements under which the Commonwealth Government assists the State

Government to provide approved financial assistance to eligible persons and organisations

following natural disasters.

Natural Disasters

Those emergencies defined by the Commonwealth for the purposes of the Natural Disaster

Relief Arrangements: bush fires, cyclones, earthquakes, floods and storms including hail.

Post Emergency Assistance Measures

Financial and other assistance provided to emergency-affected persons, communities or

organisations to assist their recovery from an emergency.

Prevention

The elimination or reduction of the incidence or severity of emergencies and the mitigation

of their effects. [Act]

Primary Agency

The agency listed as having primary responsibility to provide and/or manage support tasks

under response arrangements.

Recovery

The assisting of persons and communities affected by emergencies to achieve a proper and

effective level of functioning. [Act]

Recovery Agency

Means an agency having a role or responsibility under the State emergency recovery,

MEMP, or in the recovery arrangements.

Regional Emergency Response Plan

The emergency response MEMP prepared and maintained for each emergency response

region.

Regional Recovery Coordinator

The person appointed by the State Emergency Recovery Coordinator to carry out regional

recovery planning and management functions.

Regional Recovery Plan

The emergency recovery plan prepared and maintained for each recovery region.



Resource Supplementation

The provision of resources in emergencies to response agencies by other than their internal

resource acquisition systems.

Response

The combating of emergencies and the provision of rescue and immediate relief services.

[Act]

Response Agency

An agency having a role or responsibility under the State Emergency Response, MEMP, or

the response arrangements. Response agencies can be control or support agencies for

different emergencies.

Response Coordinator

See Emergency Response Coordinator

Staging Area

A location designated and used during emergency response for the assembly of control or

support agency personnel prior to deployment.

State Emergency Response Coordinator

The State Emergency Response Coordinator is the Chief Commissioner of Police. [Act]

State of Disaster

See: Disaster, State of

State Recovery Coordinator

A Senior Officer of the Department of Human Services, (appointed by the Coordinator in

Chief as the co-ordinating agency for recovery) appointed by the Department as State

Recovery Coordinator. [Act]

Support Agency

An agency which provides essential services, personnel, or material to support or assist a

control agency or affected persons.

Temporary Accommodation

Accommodation provided over an extended period of days, weeks or months, for

individuals or families affected by an emergency. It is different from emergency shelter.



Volunteer Emergency Worker

A volunteer worker who engages in emergency activity at the request (whether directly or

indirectly) or with the express or implied consent of the chief executive (however

designated) or a person acting with the authority of the chief executive of an agency to

which either an emergency response or recovery applies, under the provisions of the

relevant MEMP. [Act]



Bibliography

The following references were used during the preparation of this plan:

o Glenelg Municipal Emergency Management Plan (2008) o Community Emergency Risk Management Municipal Workbook o Emergency Management Act, 1986 (Vic) o Victoria Emergency Management Manual Victoria (as amended) (VEMM) o VicPol Warrnambool Division - Regional Emergency Response Plan 2003.

Glenelg Shire Council also acknowledges the advice and assistance provided by the

Victoria State Emergency Service, Southwest Regional Headquarters - Hamilton.


Master Glenelg MEMP December 2011 Updated 2011~12~22

December 2011 8-40

Community Emergency Risk Management (CERM)

Community Emergency Risk Management GMEMPC Workbook

Risk Register and Treatment Plan

This CERM planning process is a means towards reducing or eliminating risks within the municipal district, the MEMPC (Committee) is tasked with carrying out / reviewing / overseeing the risk management process that includes: • establishment of context and risk criteria, • hazard identification, • risk analysis, • evaluation and prioritisation of risks and possible treatments, • acting in its own right and making recommendations to responsible bodies as regards risk treatments, and • monitoring and review. The MEMPC under guidance from SES have used a risk management process consistent with the Community Emergency Risk Management (CERM) process. The Victoria State Emergency Service have provided information and assistance in undertaking this process. Emergency risk management allows a community to be aware of what risks exist and how these risks are to be dealt with to reduce future harm to the community. This enables the residents to prepare and seek assistance where necessary to enhance their safety.

Information has been obtained from a number of sources including: • municipal databases e.g. the GIS system, • the Australian Bureau of Statistics, • previous risks assessments, • local historical incident information, • major industrial facilities in the area, or adjoining municipal districts, and • emergency service organisations including the MEMPC.

The development of risk register serves the determination of priority risks for preparation of sub-plans and for risk treatment. The process of risk assessment identifies analyses, evaluates and prioritises the emergency-related risks faced within the municipal district, and identifies possible treatment/controls. A broad-based risk analysis has considered the consequences of possible emergencies of different magnitudes on a range of elements at risk including: people, the natural and built environments and the economy. This Municipal CERM Workbook is to be updated with Glenelg MEMPC meetings and or municipal/SES reviews. The following Risk Register and Treatment Plan outlines the CERM process risk assessment outcomes to date:



December 2011 8-41

Glenelg Shire - Community Emergency Risk Management Risk Register and Treatment Plan

Risk: 1

Fire – Rural / Regional/ Urban/ Industrial

Risk Rating:

Extreme

Action Glenelg MEMP Number: 1

Date Compiled: 29/04/03

Likelihood Rating – Almost certain Consequence Rating – Major

Risk Statement and associated vulnerable elements. There is a risk to life, property damage (partial or total), damage to infrastructure, (including critical infrastructure), domestic stock loses including farm animals, crops and silage. Marine and aircraft fire could impact on port and aircraft operations. Fire will impact on individuals, businesses, the community and the environment. Likelihood: The event is expected to occur in most circumstances; and/or high level of recorded incidents; and/or very strong anecdotal evidence; and/or a strong likelihood event will re occur; and/or great opportunity, reasons, or means to occur; may occur once every year or more. Consequence: Fatalities possible, possible to have a large number of people displaced, significant damage that requires external resources. Community only partially functioning, some services unavailable. Possible long term recovery needs. Vulnerable Elements: Affects: life, livelihood, environment, social structure, business / commercial / property / stock / crop.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk?

Council responsibilities to manage this risk: Council is required to act as a Support Agency to the Control Agency in both the response and recovery phases. Activate its own response and recovery plans and provide resources owned or under to control of council to the Control Agency via the Police MERC. If required, establish the Municipal Emergency Coordination Centre (MECC) and Emergency Relief/Recovery Centres. Other Agency responsibilities to manage this risk: Control Agency: Country Fire Authority / Department of Sustainability & Environment Coordinating Agency: Victoria Police (response phase), Department of Human Services (recovery phase) Support Agencies/Organisations – as per the Emergency Management Manual Victoria + Barwon Water Education: main fire funded bodies include CFA, DSE.

TREATMENT STRATEGIES Review Can this risk be managed/tolerated via existing controls? Can Likelihood/Consequence be tolerated?

Yes Yes

Preparedness/Prevention Main Authorities: Period: 1. Control Agency(s) to brief MEMPC on fire risk prior to season CFA and/or DSE annually 2. All agencies/organizations to review response/recovery plans prior to fire season.

MEMPC to oversee

annually

3. Conduct desktop exercise if a event does not occur beforehand. MEMPC annually 4. Undertake a review of all primary Emergency Relief/Recovery Centres & other community centres to ensure their suitability/ capability to function as an Emergency Relief/Recovery Centre and provide a report to the MEMPC on same.

MRM

annually

5. Undertake a review of the all fire access tracks and strategic fire management roads.

MFPO

On-going

6. Implement the Municipal Fire Management Plan. Nominated agencies On-going 7. CFA and Council to develop and promote an ‘adopt a fire plug promotion/program’ with residents of the Municipality.

CFA/MFPO On-going

8. Information brochures be considered for sending out with Rates notice re clearing and maintaining land within the GSC.

MFPO/Fire coordinator

annually

9. Investigate methods of improving data sharing from ICC to MECC. MERO / MERC / CFA On-going 10. Practical exercise – testing links between ICC & MECC MERO / MEMPC On-going 11. GSC to be pro-active in participating in the CFA/DSE fire community education programs particularly in high risk areas of the municipality.

CFA & MFPO

On-going

Response 1. MEMPC to integrate ICC public meetings with Council.

MEMPC / MERO

On-going

2. Regular briefing sessions by Control Agency to Agencies , MECC and Police during an event.

Incident Manager / MERO / Police

As req’d

Recovery 1. Council and DHS to liaise on pre-planning the recovery process – discussions on case management, one stop shop -services and identification of key agencies.

MRM & DHS

On-going

Treatment monitored by: MEMPC, MFPO, CFA, MERO

Priority:

High

Time frame for implementation: Reviewed annually.

Approved by MEMPC on: Monday 13 September 2003. Last updated: August 2011



December 2011 8-42


Risk No. 2

Transport Accidents/ Hazardous Goods

Risk Rating:

Extreme



Likelihood Rating - Almost certain Consequence Rating - Moderate

Risk Statement and associated vulnerable elements. The Glenelg Shire Council has a high number of vehicles on its urban and rural road network. Transport accidents have the potential to cause loss of life/personal injury, environmental damage. Accidents involving commercial and industrial vehicles will have an impact on those enterprises, i.e. loss of product, income, livelihood and business image. Likelihood: Fatalities possible, possible to have a large number of people displaced, significant damage that requires external resources. Community only partially functioning, some services unavailable. Consequence: The event is expected to occur in most circumstances; and/or high level of recorded incidents; and/or very strong anecdotal evidence; and/or a strong likelihood event will re occur; and/or great opportunity, reasons, or means to occur; may occur once every year or more. Vulnerable Elements: Affects: life, livelihood, environment, social structure, business/commercial /property loss.


Council responsibilities to manage this risk: Council is required to act as a Support Agency to the Control Agency in both the response and recovery phases. Activate its own response and recovery plans and provide resources owned or under to control of council to the Control Agency via the Police MERC. If required, establish the Municipal Emergency Coordination Centre (MECC) and Emergency Relief/Recovery Centres. Other Agency responsibilities to manage this risk: Control Agency: Victoria Police Coordinating Agency: Victoria Police Support Agencies/Organisations: As per the Emergency Management Manual Victoria (may include: CFA, VicRoads, V-Line, Transport operators, Port of Portland, Burea of Air Safety) Education: main road funded bodies include TAC, WorkSafe.


Yes Yes

Preparedness/Prevention Main Authorities: Period:

1. In conjunction with VicRoads, Council and Vic Police, the development of pre-prepared traffic diversion plans for key roads within the municipality.

MERC/ MERO/ VicRoads

annually

2. DHS to organize to have new Road Trauma Specialist to brief the MEMPC on their role and responsibilities.

DHS On-going

3. Council to continue support for VICSES to continue with road rescue training of its volunteers.

VICSES

On-going

4. MEMPC to receive briefing on State Health Emergency Response Plan and Regional Health Emergency Response Plan and the associated management issues.

DHS/AV/Hospital

On-going

Response All Support Response Agencies/Organisations to support the Control Agency via the Police MERC.

All response agencies

On-going

2. Ensure that Control Agency is aware of which roads Council maintains and VicRoads maintains.

MERO & VicRoads ESLO

On-going

Recovery 1. All Recovery Agencies/ Organisations to support the lead Recovery Agency.

All recovery agencies

On-going

2. When necessary, DHS to coordinate support counselling/ personal support services to road trauma affected individuals. Green Card.

DHS

On-going

3. Identification and engagement of key support personal/ agencies (including Council).

MRM & DHS On-going

Treatment monitored by: MEMPC, Police, MERO

Priority:

High


Approved by MEMPC on: Monday 13 September 2003. Last updated: August 2011



December 2011 8-43

Glenelg Shire - Community Emergency Risk Management Risk Register and Treatment Plan\

Risk No 3

General Incidents / Accidents – residential, workplace (inc. Farms)

Risk Rating:

High



Likelihood Rating – Likely Consequence Rating – Moderate

Risk Statement and associated vulnerable elements. There is a risk to life, property damage (partial or total), damage to infrastructure, (including critical infrastructure). Generally isolated impact on individuals, businesses and the community. Likelihood: A event is expected to occur in most organisations; and/or high level of recorded incidents; and/or very strong anecdotal evidence; and/or a strong likelihood event will reoccur; may occur several times every year. Consequence: Community cost. Fatalities possible, possible to have people partially functioning with long term recovery needs. Vulnerable Elements: Affects: life, livelihood, social structure, industries.


Council responsibilities to manage this risk: Health & Safety Act requires “Due Diligence”. Council is generally not required to act as a Support Agency to the Control Agency due to the typically isolated events. Council may need to activate its own response and recovery plans if a number of people are affected in a short space of time. If required, establish the Municipal Emergency Coordination Centre (MECC) and Emergency Relief/Recovery Centres. Other Agency responsibilities to manage this risk: Control Agency: Victoria Police (response phase). Coordinating Agency: WorkSafe (review incidents), Department of Human Services (recovery phase) Support Agencies/Organisations – as per the Emergency Management Manual Victoria + Employers, Employees and Community. Education: main fire funded bodies include WorkSafe.


Yes Yes


1. Generally organisations to review their work environments a) Acquire knowledge of health and safety Issues b) Understand the nature of the business operations and associated hazards and

risks c) Ensure that appropriate resources and processes are used to eliminate or

minimise risks to health and safety d) Implement processes for receiving and responding to information about

incidents, hazards and risks e) Establish and maintain compliance processes

Duty of Care by all. As required

2. Authorities to be pro-active in participating in the employee education programs particularly in any high risk activities / areas.

WorkSafe, MEMPC On-going

Response 1. MEMPC to integrate Duty of Care education.

Duty of Care by all.

On-going

Recovery 1. MEMPC to integrate Duty of Care education.

Duty of Care by all.

On-going

Treatment monitored by: WorkSafe and MEMPC.

Priority:

High

Time frame for implementation: OH&S Act in place.

Approved by GMEMPC on: Monday 13 September 2003. Updated on: August 2011



December 2011 8-44


Risk: 4

Severe Weather – including Tornados

Risk Rating:

Extreme



Likelihood Rating – Almost certain Consequence Rating – Major

Risk Statement and associated vulnerable elements. There is a risk of property damage (both permanent dwellings and moveable dwellings – caravans/trailers and tents), possible injury of occupants, possible loss of power supply as well as temporary closures of roads due to localized flooding and/or debris/fallen electrical wires obstructing roads. Likelihood: Fatalities possible, possible to have a large number of people displaced, significant damage that requires external resources. Community may only be partially functioning. Consequence: The event is expected to occur in most circumstances; and/or high level of recorded incidents; and/or very strong anecdotal evidence; and/or a strong likelihood event will reoccur; and/or great opportunity, reasons, or means to occur; may occur once every year or more Vulnerable Elements: Affects: life, livelihood, environment, social structure, business/commercial property loss


Council responsibilities to manage this risk: Council is required to act as a Support Agency to the Control Agency in both the response and recovery phases. Activate its own response and recovery plans and provide resources owned or under to control of council to the Control Agency via the police MERC. If required, establish the Municipal Emergency Coordination Centre (MECC) and Emergency Relief/Recovery Centres. Other Agency responsibilities to manage this risk: Control Agency: VICSES Coordinating Agency: Victoria Police (response phase), Department of Human Services (recovery phase) Support Agencies/Organisations – as per the Emergency Management Manual Victoria


Yes Yes


1. Develop a ‘trigger’ for when Police MERC &Control Agency steps in and when MECC is to be established.

Police MERC/ VICSES/ MERO

annually

2. Investigate methods of improving data sharing from Control Agency and Council when MECC isn’t activated

MERO/VICSES

annually

3. Integrated planning needed by MEMPC MEMPC annually

Response 1. Need to clarify role of VICSES/Council in responding to requests so as to ensure that both agencies do not respond to the same request, i.e. VICSES respond to issues on private property and GSC on road reserves.

MEMPC / MERO

On-going

2. Clarify protocols for dealing with fallen power lines Control Agency, GSC As req’d

Recovery 1. Develop methodology for the Identification of affected properties/areas.

MRM, DHS

On-going

2. Need to clarify role of Insurance Industry in clean-up phase and timing of clean-up operations.

GSC Risk Management Dept

On-going

3. Community Engagement – explore avenues of improving the way the community is engaged during the recovery phase.

MRM, DHS

On-going

4. Trauma Counseling /Personal Support – discuss protocols for support to affected community members.

MRM, DHS

On-going

5. Identification of Support Agencies for inclusion at an Emergency Relief /Recovery Centre and re-examine notification protocol(s)

MRM, DHS On-going

Treatment monitored by: MEM & MEMPC Priority:

High


Approved by GMEMPC on: new 2011 Updated on: August 2011



December 2011 8-45

Glenelg Shire Community Emergency Risk Management


Risk No. 5

Environmental Contamination / Chemical Leaks or Spills.

Risk Rating:

High



Likelihood Rating – Likely Consequence Rating - Moderate

Risk Statement and associated vulnerable elements. Likelihood • Fairly high possibility. Consequences • People: Potential for injury or death. • Infrastructure: Minimal. • Environment: Ranges from minimal to significant long term impact. • $: Potential for cleanup cost. Vulnerable Elements • Community / Industry / Portland coastal areas • Infrastructure • Environment

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? EPA, CMA, WorkSafe, Port of Portland

What responsibilities does the Municipality have to manage this risk?

GLENELG MEMP (awareness).

TREATMENT STRATEGIES in priority order.

Options: Legislation. Awareness. Good Work Practices. Safe Transport.

Strategies:

• Council will support appropriate initiatives from the EPA, WorkSafe, VicRoads, Southern Rural Water and other bodies to work towards a higher awareness.

• Council will support enforcement of

legislation and transport regulations in the movement and handling of hazardous goods.

Recommend Y or N

Yes

Can this risk be handled by existing measures? Yes

Can this risk be accepted without treatment measures? No

RESPONSIBILITY TO IMPLEMENT RECOMMENDATIONS

Council: Environmental Health Officer OTHER AGENCIES WITH RESPONSIBILITY: EPA, WorkSafe, CMA, Police, Road Traffic Authority, Parks Victoria (land managers on coastal areas etc.).

Treatment plan monitored by: EPA, Councils Environmental Health Officer, MERO

Priority:

Medium

Time frame for implementation: Ongoing

Approved by GMEMPC on: Monday 13 September 2003



December 2011 8-46



Risk No. 6

Mass Gatherings, Events, Food/drinking water contamination.

Risk Rating;

High



Likelihood Rating – Likely Consequence Rating - Minor

Risk Statement and associated vulnerable elements Likelihood: • Regular / Unplanned events • Frequent large community gatherings Consequence:

• People: Potential for large of number to be injured. • Infrastructure: Potential for damage to private and public property. • Environment: Minimal effect. • $: Cost of clean up or repairs / hospitalisation. Vulnerable Elements • Building use / Building structure / capacity. • Entry and exit points / Evacuation of persons. • Temporary structures. • Security / MEMPC control / Type of event.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Victoria Police, Insurance Companies, Land Manager – Council, Event Organisers.


• Building Controls / Regulations • Health • Planning Scheme


Options: Non allowable events. Ensure event venue is appropriate as per building code of Australia and organisers are aware of appropriate regulations / requirements. Confirm weather is suitable for events. Ensure adequate arrangements are made for first aid and that first aid locations are signed at all events. Ensure adequate arrangements are made for access to drinking water in events.

Strategies:

• If a particular body organises a mass crowd event on Council managed land ‘ typically being any event that attracts or has the potential to attract 2000 people’, Council shall to inform them of a need to have approval and a Council sighted Event / Emergency management plan.

• The organising body is to inform and coordinate activities with all appropriate Authorities.

• Council to support the enforcement of appropriate Council Health regulations.

Recommend Y or N

Yes



RESPONSIBILITY TO IMPLEMENT RECOMMENDATIONS Council: Local Laws Coordinator, Planning Officer OTHER AGENCIES WITH RESPONSIBILITY: Land Managers, Police

Treatment plan monitored by: Local Laws Coordinator

Priority:

Medium


Approved by GMEMPC on: Monday 13 September 2003 Last updated Thursday, 9 February 2012



December 2011 8-47



Risk No. 7

Health care networks – Hospitals

Risk Rating:

High



Likelihood Rating – Likely Consequence Rating – Minor

Risk Statement and associated vulnerable elements. Likelihood • Disease / Contamination and alike issues makes this probable. Consequences

• People: Ranges from minor to major depending on the incident. • Infrastructure: minimal infrastructure normally. • Environment: Potential range – low short term to high long term. • $: Low – significant Vulnerable Elements • Communities • Other networks

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Department of Health and Ageing. Regional Health Networks and Hospitals.


Local Government health issues; Environmental Health Officer, Glenelg Shire Council Municipal Recovery Manager.


Options: Legislation and compliance

Strategies:

• Council to advocate appropriate Authorities to have plans for specific high-risk issues.

• Council to support appropriate initiatives for

education on first aid and support the appropriate storage of First Aid Kits within community.

Recommend Y or N

Yes




Council: Environmental Health Officer, Health Care Providers OTHER AGENCIES WITH RESPONSIBILITY: Health Care Providers / Authorities.

Treatment plan monitored by: Environmental Health Officer, MERO

Priority:

Medium





December 2011 8-48



Risk No. 8

Water Pollution (reticulation supply) Blue green Algae or Drought.

Risk Rating:

High




Risk Statement and associated vulnerable elements. Likelihood

• No major events, but opportunity exists. • Some minor bacteria known as ‘cyano-bacteria’ (Blue green Algae) Consequences • People: Large number of people could be affected. • Infrastructure: Limited to supply. • Environment: Potential for environmental affects. • $: cost of alternative water supply and clean up costs. Vulnerable Elements • Users of reticulated supply. • Interruption to supply / Industry / Business. • Health Services • Emergency Services.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Regional Portland Coastal Water Authority, Southern Rural Water, CMA, EPA.


MEMPC Awareness.


Options: Identify distribution areas. Alternative supply of water. Wannon water monitors potable water quality and contingencies. Blue green bloom contact Southern Rural Water.

Strategies:

• Council to advocate appropriate Authorities to have plans for specific high-risk issues.

• Council assist Water Authorities to identify

alternative water supply sources as required.

Recommend Y or N

Yes




Council: MERO OTHER AGENCIES WITH RESPONSIBILITY: Portland Coastal Water Authority, CMA

Treatment plan monitored by: Wannon Water. Southern Rural Water.

Priority:

Medium


Approved by GMEMPC on: Monday 13th September 2003 Updated on: August 2011



December 2011 8-49



Risk No. 9

Storm - Severe

Risk Rating:

High




Risk Statement and associated vulnerable elements. Likelihood:

• Regular recorded incidents and strong anecdotal evidence.

Consequences

• People: Potential for minor injury and inconvenience. • Infrastructure: Potential for building damage and also road reinstatement, debris clearance. • Environment: Most likely to cause damage to trees, crops and other structures. • $: Potential for clean up costs. Vulnerable Elements • Owner and occupiers of residences and commercial buildings. • Trees on roadsides. • Community – injury / property damage and loss. • Emergency Services – ability to respond. • Transport.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Bureau of Meteorology for warnings.


MEMP, Building Code, Roads side maintenance / tree clearing.


Options: Traffic diversion plans or measures. Roadside Tree Inspection Program

Strategies:

• Council to assist in monitoring diversion road usage patterns / usage conditions.

• Council to assist in reviewing transport

routes through flood prone areas. • Council to support appropriate education

programs for community safety.

Recommend Y or N

Yes




Council: Yes OTHER : VicRoads, V-Line, Victoria Police, SES

Treatment Glenelg MEMP monitored by: SES

Priority:

Medium





December 2011 8-50


Risk No. 10

Flood

Risk Rating:

High



Likelihood Rating - Likely Consequence Rating - Minor-Moderate

Risk Statement and associated vulnerable elements. There is a risk of inundation from various watercourses and open drains that will affect areas in the immediate vicinity of the drains/ river / creek. In some instances, inundation will include residential and industrial properties and will require the closure of some roads. This is dependent upon the amount of rainfall in various catchments and the subsequent height of floodwaters. The consequences includes financial hardship by those affected including those who are employed within the affected areas. Likelihood: Fatalities possible, possible to have a large number of people displaced, significant damage that requires external resources. Community only partially functioning, some services unavailable. Consequence: The event is expected to occur in ARI 10+; and/or a number of recorded incidents ARI 20+; and/or very strong anecdotal evidence; and/or a strong likelihood event will re occur; may occur once every year or more in areas. Vulnerable Elements: Affects: life, livelihood, environment, social structure, business/commercial/property loss.

What Agency, Organisation, Group or Person has Risk Management responsibilities for this Risk?

Council responsibilities to manage this risk: Council is required to act as a Support Agency to the Control Agency in both the response and recovery phases. Activate its own response and recovery plans and provide resources owned or under control of council to the Control Agency via the Police MERC. If required, establish the Municipal Emergency Coordination Centre (MECC) and Emergency Relief/Recovery Centres. Other Agency responsibilities to manage this risk: Control Agency: VICSES. Coordinating Agency: Victoria Police (response phase), Department of Human Services (recovery phase). Support Agencies/Organisations: as per the Emergency Management Manual Victoria.

TREATMENT STRATEGIES Review Can this risk be managed/ tolerated via existing controls? Can Likelihood/Consequence be tolerated?

Yes Yes


1. Ongoing training of Council Officers on Flood Warning Systems for any major property affected areas.

MEM and MERO

On-going

2. Review the ‘Emergency Warning’ (Flood) Council web page links. MERO, VICSES On-going 3. Investigate opportunities to improved Flood Warning Systems used to warn residents, standardise presentation of flood warning level information to the Community. Review responsibilities between VICSES, BOM and Council.

VICSES and MERO

On-going

4. On-going maintenance of waterways, stormwater system (open and underground) and any accompanying pumping stations.

GHCMA, GSC Works Eng (Operations)

On-going

6. Review data exchange between Council and VICSES. MERO/GIS On-going 7. Review any recommended actions from post flood events. MEMPC On-going 8. Council to investigate access to BOM Flood Warning Systems (Casterton/Heywood).

MERO Dec 2012

9. BoM be invited to do a presentation on flood level predictions in our GSC area. MERO, VICSES Dec 2012 10. Implement a State template for a Flooding Sub-Plan when available. MERO, VICSES when

available 11. Undertake a review of all primary Emergency Relief/Recovery Centres and other community centres to ensure their suitability/capability to function as an Emergency Relief/Recovery Centre and provide a report to the MEMPC on same.

MRM Review Annually

Response 1. Develop ‘triggers’ for when Police MERC and Control Agency activates emergency activities and when MECC is to be established.

Police MERC, VICSES, MERO

Dec 2013

2. MEMPC to discuss integrating Agencies/ Organisations response plans. MEMPC Dec 2013

Recovery 1. Council and DHS to liaise on pre-planning the recovery process – one stop shop, services to be provided and identification of key agencies to assist.

MRM & DHS MEMPC

On-going

2. MEMPC to discuss integrating Agencies/ Organisations recovery plans. MEMPC On-going

Treatment monitored by: MEMPC, Police, MERO

Priority: High


Approved by GMEMPC on: Monday 13 September 2003. Updated on: August 2011



December 2011 8-51



Risk No. 11

Agriculture / Aquiculture Diseases (Endemic / Exotic)

Risk Rating:

High



Likelihood Rating – Possible Consequence Rating – Moderate

Risk Statement and associated vulnerable elements. Likelihood • Rare, possible in marine, wildlife, stock; sheep, cattle, poultry etc. Consequences • People: Trauma/Death. • Infrastructure: Minimal property/sea damage, possible major asset loss through animal deaths / destructive

for stock industry. • Environment: Potential for environmental effects. • $: Potential for very significant impact Vulnerable Elements • Marine environments and Fishing Industries. • Beef / Dairy / Poultry / Sheep farms and feedlots. • Industry and Processing Plants; Milk Factories, Abattoirs etc.. • Community.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? DSE-Agricultural, Farmers, Animal / Primary Producers, Council, AQUIS.


Glenelg MEMP Awareness.


Options: Ensure awareness of disease symptoms. Strict quarantine regulations. Primary producer awareness.

Strategies:

• For serious issues Council to refer to Federal and or State Plans to address response measures.

Recommend Y or N

Yes




Council: Environmental Health Officer OTHER AGENCIES WITH RESPONSIBILITY: DSE-Agricultural, Farmers, Animal / Primary Producers, AQUIS

Treatment plan monitored by: Environmental Health Officer, MERO

Priority:

Low

Time frame for implementation: Ongoing.

Approved by GMEMPC on: Monday 13 September 2003 Updated on: August 2011



December 2011 8-52



Risk No. 12

Pandemic

Risk Rating:

High



Likelihood Rating – Likely / Possible. Consequence Rating - Catastrophic

Risk Statement and associated vulnerable elements. Likelihood • Possible due to the cases of (H5N1) virus recordings and high level state preparedness. Consequences • People: Potential for people to die, be ill for extended periods, be reinfected and be injured. • Infrastructure: Potential for damage to private and public property due to inability of large percentage of

population to go to work (illness/death) and attain basic services. • Environment: Some effect depending on severity. • $: Major cost, slow Community recovery. Vulnerable Elements • Essential services / Community / Business / Utilities.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? All.


MEMP, MECC, Resource and Recovery assistance within its capacity to Authorities and Community.


Options: High level management of risk by Australian Management Plan for Pandemic Influenza and Victorian Influenza Pandemic Plan—as updated.

Strategies:

• Council to support appropriate Planed arrangements and Authorities as appropriate.

• Ref. Municipal Pandemic plan

Recommend Y or N

Yes

Can this risk be handled by existing measures? No

Can this risk be accepted without treatment measures? Yes


Council: Yes

Treatment plan monitored by: Manage by Sub plan procedures

Priority:

Low


Approved by GMEMPC on: Monday 13 September 2003 Last updated: August 2011



December 2011 8-53



Risk No. 13

Landslip / Subsidence

Risk Rating:

Moderate



Likelihood Rating – Likely Consequence Rating – Insignificant

Risk Statement and associated vulnerable elements. Likelihood • Isolated occurrence of landslips in farming areas and isolated coastal cliff falls. Consequences • People: Potential isolated incident may cause minor/major injuries. • Infrastructure: Possible localised property and road damage. • Environment: Localised. • $: Potential for major costs. Vulnerable Elements • Hilly country side in the municipality. • Roads and Infrastructure / Private property / Portland Hospital.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? DSE, VicRoads, Parks Victoria, Council, Property owners.


Monitoring / Awareness.


Options: Improved drainage. Tree planting below slip zones. Construction techniques to address causes. Signage.

Strategies:

• Council will continue to support awareness. • Council will continue to design to reduce the

likelihood of road slippage. • Council will continue to support initiatives to

reduce the likelihood of land slippage including the fencing out and planting of Council managed impending slip areas.

Recommend Y or N

Yes




Council: Assets & Infrastructure Department, Parks Victoria.

Treatment plan monitored by: Assets & Infrastructure Department, MERO

Priority:

Low





December 2011 8-54

Glenelg Shire

Community Emergency Risk Management Risk Register and Treatment Plan

Risk No. 14

Civil Disturbance / Protest (Mass crowd event)

Risk Rating:

Low



Likelihood Rating – Possible Consequence Rating – Insignificant-Minor

Risk Statement and associated vulnerable elements Likelihood: Regular events - Community Consequence

• People: Potential for a number to be injured. • Infrastructure: Potential for damage to private and public property. • Environment: Minimal effect. • $: Cost of clean up or repairs Vulnerable Elements • Building use / Building structure / capacity. • Evacuation of persons / entry and exit points. • Security / MEMPC control / Community protection.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Victoria Police, Insurance Companies, Land Manager – Council, Event Organiser.

What responsibilities does the Municipality have to manage this risk? Building Controls/Regulations Health Planning Scheme


Options:

• Provide appropriate platforms for a mass of people or protesters to safely provide opinions / issues.

• Ensure event venue is appropriate as

per building code of Australia. • Manage by routine procedures.

Strategies:

• If a particular body organises a mass crowd event ‘typically being any event that attracts or has the potential to attract 2000 people’, on Council managed land, to inform them of a need to have approval and a Council sighted Event / emergency management plan.

• Council to have organises inform Police and other appropriate Authorities as appropriate.

Recommend Y or N

Yes



RESPONSIBILITY TO IMPLEMENT RECOMMENDATIONS Council: Planning Officer OTHER AGENCIES WITH RESPONSIBILITY: Land Manager, Police

Treatment plan monitored by: Manage by routine procedures

Priority:

Low





December 2011 8-55



Risk No. 15

Utility failure - Fuel supplies

Risk Rating:

Low



Likelihood Rating – Possible Consequence Rating - Insignificant

Risk Statement and associated vulnerable elements. Likelihood • Regular recorded incidents and strong anecdotal evidence. Consequences • People: Potential for large number of people to be inconvenienced. • Infrastructure: Long term utility failure could affect infrastructure. • Environment: Minimal effect. • $: Impact depending on the nature, period and severity of the failure. Vulnerable Elements • Specific groups within the community – ie: elderly, frail, disables. • Industries / Hospital • Farming – specifically dairying.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Utility providers, gas, power, water and sewerage, communications.


MEMPC


Options:

• Support people critically reliant on a utility to seek other alternatives.

• Support people to recognise other

options including back-up power supplies for critical uses.

• Manage by Routine procedures.

Strategies:

• Council to support as appropriate the use of alternative utility sources eg: wind / solar / battery / lpg-gas cooking appliances / mobile phones / Tank Water etc.

• Council to support as appropriate contingency

plans for various community critical uses and community critical processes.

Recommend Y or N

Yes




Other agencies with responsibility: Emergency Services


Priority:

Low





December 2011 8-56



Risk No. 16

Aging Population

Risk Rating:

Low



Likelihood Rating - Possible Consequence Rating – Insignificant-Minor

Risk Statement and associated vulnerable elements. Likelihood Possible. Consequences People: Potential for impact on small numbers of people by injury/fatality. Localised community. Infrastructure: Localised. Environment: $: Potential for economic impact on local/regional community although likely to be much less. Vulnerable Elements Workforce. Community.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? WorkSafe.


Within Council work environment only.


Options: Government and Community issue to be further considered as appropriate. Accept risk Manage by routine procedures.

Strategies:

• Council accepts risk. • Council to consider State and Federal

Government initiatives, work structures and initiatives.

Recommend Y or N

Yes




Council: OTHER AGENCIES WITH RESPONSIBILITY: Health care providers, Community issue.


Priority:

Low





December 2011 8-57



Risk No. 17

Bridge Failure

Risk Rating:

Low



Likelihood Rating – Unlikely Consequence Rating – Minor

Risk Statement and associated vulnerable elements. Likelihood • Unlikely, little anecdotal evidence, but the opportunity to occur is there. Consequences • People: Potential for small number of people to be affected. Possibility of death and/or injury. • Infrastructure: Possibility of transport/network disruption. • Environment: Minimal • $: Potential for significant Council costs. Vulnerable Elements • Load limited / Overloaded bridges • Road/Rail Transport links. • Farms / Dairy and other Industry.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? VicRoads, Council.


Weight limitations, bridge monitoring, and traffic diversion plans.


Options: Regular bridge inspections. Load Limits. Upgrading programs.

Strategies:

• Council continues with its bridge monitoring and maintenance programs.

• Council to continue to impose load limits

where appropriate.

Recommend Y or N

Yes




Council: Yes OTHER AGENCIES WITH RESPONSIBILITY: VicRoads.

Treatment plan monitored by: Manage by Routine procedures

Priority:

Medium





December 2011 8-58



Risk No. 18

Water Storage / Dam Collapse

Risk Rating:

Low



Likelihood Rating – Unlikely Consequence Rating – Minor

Risk Statement and associated vulnerable elements. Likelihood • Few recorded incidents, but opportunity to occur. Consequences • People: Minimal • Infrastructure: Minimal • Environment: Isolated • $: Isolated Vulnerable Elements • Some specific farm dams. • Downstream properties.

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Dam owner, Council (over 3,000m

3), CCMA, DSE, SWWA, CHWA.


MEMP, Planning Scheme


Options: Encourage owners to inspect and maintain existing dams. Property owners liaise with DSE, CMA & VFF regarding siting and construction of dams as appropriate.

Strategies:

• Council continues to support the awareness of the dangers of dam collapse as appropriate at the Planning permit stage where permits are required for dams of a size greater than 3000m3 in storage capacity.

Recommend Y or N

Yes




Council: Planning Permits OTHER AGENCIES WITH RESPONSIBILITY: CMA , DSE


Priority:

Low





December 2011 8-59



Risk No. 19

Earthquake / Tremor / Volcano

Risk Rating:

Low



Likelihood Rating - Rare Consequence Rating - Minor

Risk Statement and associated vulnerable elements. Likelihood • Minimal due to the low level of recordings for incidents. Consequences • People: Potential for people to be injured. • Infrastructure: Potential for damage to private and public property. • Environment: Effect depending on severity. • $: Minor to major cost. Vulnerable Elements • Community / Business / Utilities

What Agency, Organisation, Group, or Person has Risk Management responsibilities for this Risk? Parks Victoria


MEMP


Options: Accept risk Manage by Routine procedures.

Strategies:

• Monitor and review as required.

Recommend Y or N

Yes

Can this risk be handled by existing measures? No

Can this risk be accepted without treatment measures? Yes


Council: Yes


Priority:

Low



END OF RISK REGISTER.



December 2011 8-60

Municipal Resources: Glenelg Shire Council is responsible for the municipal response resources in this plan and

this is typically limited to available resources owned or directly under Councils control.

Operation of the MECC resource procurement follows as close as practicable the Office

of the Emergency Services Commissioner (OESC) Practice Note: Sourcing

Supplementary Emergency Response Resources from Municipal Councils.

The following resources may be available at cost for emergency management activities

subject to an appropriate request in writing being completed and actioned by the Incident

Controller to the MERC. The Municipal Emergency Resource Officer (MERO) is

responsible for the co-ordination of municipal resources used for emergency response

and recovery operations. The MERO (or appropriate Glenelg Shire manager) will action

(or delegate) the procurement of approved municipal resource requests.

Emergency Relief Centre (ERC)

The decision to open an Emergency Relief Centre (ERC) rests with the MERC, in

consultation with control agencies Incident Controller and Council. ERCs may be opened

once the emergency necessitates and the nature, extent and location of emergency

events are known, to ensure the safety of those attending the centre.

□ The public relocation options may include family and friends, shopping precincts or

safe town centres out of a high risk area.

Community members should be advised to listen to emergency radio broadcasts on ABC

radio or local commercial radio, contact the Victorian Bushfire Information Line on 1800

240 667 or contact their local council to find out the location of any activated emergency

relief centres.

Emergency relief centres are not the most comfortable of places as they typically provide

only basic support services. There are no provisions for procurement of medication.

Livestock and pets received at the ERC will be taken to the local pound or similar

alternatives and any necessary veterinary and or care charges may apply to owners.

If attending an emergency relief centre the public need to bring: □ Any medication, prescriptions and other personal health aids;

□ Personal identity documents / mobile phone;

□ Light bedding and clothing;

□ Cash, water and non-perishable goods to last 12 hours; and

□ Baby necessities such as nappies and baby formula.



December 2011 8-61

Neighbourhood Safer Places – places of last resort

Neighbourhood safer places (wildfire) are places of last resort, to provide limited shelter

during the passage of a fire, used when all other plans have failed.

Neighbourhood safer places are not places to relocate to when leaving early.

If attending a Neighbourhood Safer Place the public should plan to bring appropriate

provisions and protective clothing and equipment. Safety and survival cannot be

guaranteed at neighbourhood safer places and there are no support or services provided.

Neighbourhood Safer Places are places of last resort and offer minimum protection

against radiant heat and embers.

Staging areas

The decision to open staging area(s) rests with the ICC in consultation with Council and

control agencies. Staging areas may be opened by the ICC if assessed necessary once

the nature, extent and location of emergency events require.

A staging area is a location designated and used during emergency response for the

assembly of control or support agency personnel prior to deployment. Often heavy

equipment is necessary to be transported to and from such staging areas.

There are costs to damaging ovals including the compaction of turf pavements and their

drainage systems. Any decision to undertake staging area activities on an oval needs to

allow for such repair costs as emergencies necessitate.

List of Municipal Resources - Possible staging or assembly areas

The possible staging or assembly areas, are not neighbourhood safer places or refuges

as they do not meet any code of practice and or standards. The list is provided for Council

and the Incident Controller or other emergency authorities to assess and use as the

emergency necessitates.

All municipal buildings will need to be reviewed on the day for safety and availability.

All plant needs to be assessed for safety and availability before deployment.



December 2011 8-62

Fire Refuges / NSP / Possible Emergency Assembly Areas

Any decision to activate any emergency Relief or Recovery Centre, and or other emergency assembly area(s) is typically made by VicPol (MERC) in consultation with relevant control agencies (for fires, this will be the CFA or DSE) and the council. Further Possible Emergency Assembly Areas are only opened once the nature, extent and location of the emergency event is known.

Name Location

Sta

nd

ing

C

ap

acit

y

Address / Car Park

Wheel Chair

Access To

ilets

Kit

ch

en

Sh

ow

er Key

Holders & phone

numbers

Notes

Fire Refuges None

Neighbourhood Safer Place ~ place of last resort Portland

Portland – Civic Hall Car Park - 30 Bentinck Street (street areas).

500 Between Glenelg Street and Gawler Street, Portland 3305.

No No No

Neighbourhood Safer Place ~ place of last resort Heywood

Heywood - Heywood Central Business District

500 Edgar Street (Princes Highway), including Service Roads, between Lindsay Street and Cameron Street Heywood 3304.

No No No

Neighbourhood Safer Place ~ place of last resort Dartmoor

Dartmoor - Dartmoor Recreation Reserve

500 Corner Ascot Street and Egan Street. Entry from Ascot St (opposite Wood St) or Egan St (opposite Glenelg Tce) Dartmoor 3304.

No No No

Neighbourhood Safer Place ~ place of last resort Casterton

Casterton - Central Business District

500 Henty Street between Clarke Street and Hutton Street, Casterton.

No No No

Neighbourhood Safer Place ~ place of last resort Merino

Merino – High Street Service Lane, east side

500 High Street Service Lane, east side of High Street between numbers 6 and 10 (Northern boundary of fire station to northern boundary of public hall).

No No No



December 2011 8-63

Name Location

Sta

nd

ing

C

ap

acit

y

Address / Car Park

Wheel Chair

Access To

ilets

Kit

ch

en

Sh

ow

er Key

Holders & phone

numbers

Notes

Neighbourhood Safer Place ~ place of last resort Nelson (1)

Nelson (1) – Grassed area adjacent to Visitor Information Centre.

500 Grassed area adjacent to Visitor Information Centre from the bridge to the Kiosk and Leake Street to the Glenelg River, Nelson.

No No No

Neighbourhood Safer Place ~ place of last resort Nelson (2)

Nelson (2) – Boat Ramp Car Park.

500 Boat Ramp Car Park, Kellett Street, Nelson.

Yes No No

Possible Emergency Relief and or Recovery Centres ~Portland

If approved by MERC:

Portland Civic Hall

1000 30-32 Bentinck St - Portland Yes Yes Yes No Council

Officers Council to

assess Hall(s)

availability

Possible Emergency Relief and or Recovery Centres ~Casterton

If approved by MERC:

Casterton Town Hall

1000 63 Henty St - Casterton Yes Yes Yes No Council Officers

Council to assess Hall(s) availability



December 2011 8-64

List of Municipal Resources - Possible staging or assembly areas

Any decision to use any emergency assembly area(s) is typically made by VicPol (MERC) in consultation with relevant control agencies (for fires, this will be the CFA or DSE) and the council. Further they are only opened once the nature, extent and location of the emergency event is known. Municipal Resources: Township Municipal Buildings - Council can assist to provide access.

Name Location Standing Capacity

CFA Region 4/5

Map Ref

Car Park

Wheel Chair

Access Toilets Kitchen Showers

Key Holders & phone

numbers

Oval / Notes

BAHGALLAH Public Hall Fire Station may be HQ

120 429C 47 Paddock at back

of Hall Yes Yes

1-Mens 1-Ladies

Yes -Crockery & cutlery available

No Refer to MFPO for this information

Medium size area for people to gather

BRIDGEWATER Beach Kiosk 535A 16 40 Yes Yes

3 – Mens 3 – Ladies 1 Disabled

Yes Yes Ph: 5526 7155

BRIDGEWATER Surf Club 70 535A 16 40 Yes Yes

3 – Mens 3 – Ladies 1 Disabled

Yes Yes Marie Rundell-Ph: 5523 5759 W: 5522 4202

CASTERTON Island Park

100 Casterton 1 Casterton G11

100 Yes Yes 4 - Mens 4 - Ladies

Yes Yes Refer to MFPO for this information Peter Dishon Ph: 5581 1495

2 Green Ovals

CASTERTON Polocross Reserve

30 100 Yes Yes

2 – Mens 2 - Ladies

Yes Yes Refer to MFPO for this information Judi Plush Ph: 5575 0208

Oval



December 2011 8-65


CFA Region 4/5

Map Ref

Car Park

Wheel Chair


Key Holders & phone

numbers

Oval / Notes

CONDAH Public Hall 125 472D 16 20 Yes Yes

1 – Mens 2 - Ladies

Yes No Refer to MFPO for this information

No

DARTMOOR Recreation Reserve

300 Dartmoor 13

No Parking Yes Yes Outside/ Inside-

1 Mens / 1 Ladies

Yes 1 Shower outside

Refer to MFPO for this information

Bowls green behind hall

DUNROBIN Public Hall (Assembly Only)

150 429A 56

Paddock at side

of Hall

Yes Yes 2 – Mens 2 - Ladies


No

DERGHOLM Roseneath Angling Club

385F 20 Refer to

MFPO for this information

HEATHMERE Recreation Reserve

Heathmere 14


HENTY Public Hall 429D 62A Refer to


HEYWOOD Secondary College Recreation Reserve

Heywood 3 Heywood 13




December 2011 8-66


CFA Region 4/5

Map Ref

Car Park

Wheel Chair


Key Holders & phone

numbers

Oval / Notes

KILLARA Myaring Bridge 470A 200195


MERINO Main Street & Public Hall

Merino 7 Refer to


MUMBANNER Public Hall 470C 32 Refer to


NARRAWONG Public Hall Caravan Park

200 Narrawong 52 Narrawong 52B

Along roadside & back of

Hall

Yes Yes 2 – Ladies 2 – Mens

1 - Disabled


No

NELSON Old Caravan Park (Kiosk Area) “Karnkendi” Camp

Nelson 12 Nelson 10


PORTLAND: In addition to Schools and Public Halls within the City, the following areas within the City of Portland are listed as possible Assembly Areas.

Various Reserves: • Portland Bay Foreshore Areas. • Henty Park. • Flinders Park. • Hanlon Park. • Nelson Park. • Cavalier Park.

Refer to




December 2011 8-67


CFA Region 4/5

Map Ref

Car Park

Wheel Chair


Key Holders & phone

numbers

Oval / Notes

SANDFORD Football Oval 100 429C 395377

No No Yes 2 – Ladies 1 – Mens

Yes No Refer to MFPO for this information Miss Joy Harvey Ph: 5581 1033

No

STRATHDOWNIE Public Hall 100 428E 18 300 Cars Yes Yes

2 – Ladies 1 – Mens


Vacant Land

TYRENDARRA Recreation reserve

508F 19 Refer to

MFPO for this information Rawson Orchard Ph: 5529 5310

WANDO VALE Public Hall 200 429A 22 300 Cars Yes Indoor =

men/1 ladies

Outdoor = 1 men/1 ladies

Yes 1 Portable Shower

Refer to MFPO for this information Ross Davidson Ph: 5582 0255

Yes



Municipal Resources continued: Clubs/ Committee of Management (CoM) Buildings - Council can assist to provide club contact details to access sites. CoM may have planned activities within facility and access cannot be guaranteed.

1 Club Name Town Building

2 Gorae West Public Hall & Recreation Reserve Gorae West Hall

3 Lower Cape Bridgewater Public Hall Bridgewater Hall

4 Bolwarra Hall Bolwarra Hall

5 Narrawong Mechanic Institute Inc Narrawong Hall

6 Heathmere Public Hall & Recreation Reserve Heathmere Hall

7 South Portland Hall Portland Hall

14 Digby Recreation Public Hall & Mechanics Institute Digby Hall

15 Dartmoor Public Hall & Recreation Reserve Dartmoor Hall

16 Myamyn Public Hall & Sports Ground Reserve Myamyn Hall

18 Mumbannar Public Hall & Recreation Reserve Mumbannar Hall

19 Hotspur Hall Hotspur Hall

20 Nelson Community Hall Nelson Hall

21 Club Name Town Building

22 Drumborg Public Hall & Recreation Reserve Drumborg Hall

23 Homerton Hall & Recreation Reserve Homerton Hall

24 Condah Mechanics Institute & Recreation Reserve Condah Hall

25 Tyrendarra Public Hall & Recreation Reserve Tyrendarra Hall

26 Wallacedale Public Hall Wallacedale Hall

29 Dunrobin Public Hall COM Dunrobin Hall

30 Tahara Hall & Recreation Reserve Tahara Hall

31 Paschendale Memorial Hall Paschendale Hall

32 Merino Mechanics Public Hall Merino Hall

33 Strathdownie Memorial Hall & Recreation Reserve Strathdownie Hall

34 Wando Vale Public Hall Reserve Wando Vale Hall

35 Bahgallah Memorial Hall Inc Bahgallah Hall



Municipal Resources continued: Municipal Facilities – Assets Data Base - Council can assist to access.

A - ID Asset Description Land Area

(m2)

Bldg Area (m

2)

Land Status

Library Services

7829 Library & IT Facilities - 38 Bentinck St - Portland 2300 800 Crown

Library & IT Facilities - Casterton

Library & IT Facilities - Heywood

Sport & Recreation

7856 Basketball & Squash Stadium - Fitzgerald St - Portland 6734 2663 Crown

7865 Grandstands, Change rooms & clubrooms - Hanlon Park - Portland 30810 1484 Crown

7868 Spectators Stand - Hanlon Park - Portland 82 Crown

7892 Alexandra Park Pavilion - Alexandra Park - Portland 157400 363 Crown

7919 Pavilion & Toilet Block - Friendly Society Park - Portland 20200 220 Crown

7862 Soccer Club Clubrooms - Old Band Hall - Glenelg St - Portland 1142 148 Council

7925 Tennis Club Main Pavilion - Henty Park - Portland 88300 598 Crown

7915 Flinders Park Netball Pavilion - Flinders Park - Portland 55600 453 Crown

7917 Flinders Park Football & Cricket Pavilion - Flinders Park - Portland 218 Crown

7878 Shed 2 Gymnastics Shed - Yarraman Park - Portland 675 Crown

7879 Secretary’s Office - Yarraman Park - Portland 144 Crown

24482 Indoor Riding Arena - Yarraman Park - Portland 1968 Crown

7855 Nelson Park Pavilion - Cnr Cape Nelson Rd and Berrinba St - Portland 36170 234 Crown

7904 Clubrooms - Cavalier Park - Cnr Childers St and Wellington Rd - Port 72 Council

7775 Band Centre - Island Park Carmichael Drive - Casterton 178 Crown

7778 CR Gill Pavilion - Island Park Carmichael Drive - Casterton 277 Crown

7811 Recreation Res. Changerooms - Rec Reserve - Heywood 54176 282 Crown

7882 Heywood Tennis Netball Clubrooms - Heywood 54 Crown




(m2)

Bldg Area (m

2)

Land Status

Children's Services

7818 Kalbarri Pre-School Centre - 11 Mitchell Crescent - Portland 732 255 Council

7819 Mitchell Park Child Care Centre - 11 Mitchell Crescent - Portland 6198 278 Council

7821 Henry House Day Care Centre - 20 - 22 Glenelg St - Portland 1752 210 Council

7822 Detached Store Henry House Shed - 20 -22 Glenelg St - Portland 80 Council

7828 BirraleeApex Pre-School Centre - 36 - 38 Waratah Crescent - Portland 929 309 Council

7858 Elsa McLeod Pre-School Centre - Cnr Henty St and Blair St - Portland 2340 227 Crown

7929 Jaycee Pre-School Centre - Wellington Road - Portland 1240 171 Council

7760 Kindergarten Health Centre - 1 Jackson St - Casterton 2600 275 Council

7792 Kindergarten - 24-26 Hunter St - Heywood 2051 491 Council

7787 Infant Welfare Centre - Greenham St Dartmoor - Dartmoor 1500 73 Council

7788 Kindergarten - Lang St - Dartmoor 5400 246 Council

Senior Citizen Services

7869 Fawthrop Community Centre - Hood St - Portland 4112 840 Council

7806 Elderly Citizens Clubrooms - 9 Hunter St - Heywood 2400 395 Crown

7761 Senior Citizens Clubrooms - 13 Clarke St - Casterton 2000 215 Council

Legacy Lodge - 60 Wellington Road Portland




(m2)

Bldg Area (m

2)

Land Status

Caravan Parks

7848 11 x. Cabins - Centenary Caravan Park - 184 Bentinck St - Portland 31110 275 Crown

7849 Dormitory - Centenary Caravan Park - 184 Bentinck St - Portland 88 Crown

7851 Laundry Block - Centenary Caravan Park - 184 Bentinck St - Portland 72 Crown

7852 Rotunda - Centenary Caravan Park - 184 Bentinck St - Portland 20 Crown

7853 Shop and Residence - Centenary Caravan Park - Portland 200 Crown

7907 Storeroom - Centenary Caravan Park - 184 Bentinck St - Portland 14 Crown

7850 Amenities Block - Centenary Caravan Park - 184 Bentinck St - Portland 26 Crown

31353

New Amenities Block - Centenary Caravan Park - 184 Bentinck St - Portland 32 Crown

7905 Toilet Block 2 - Centenary Caravan Park - 184 Bentinck St - Portland 80 Crown



7776 Caravan Park Amenity Block - Island Park Carmichael Drive - Casterton 66 Crown

Caravan Park - Casterton

Caravan Park North Nelson Rd - Nelson

Tourism

Visitor Information Centre - Portland

Visitor Information Centre - Casterton

Visitor Information Centre - Nelson




(m2)

Bldg Area (m

2)

Land Status

Public Toilets

7824 Henty St Amenities Block - 25 - 27 Henty St - Portland 276 210 Council

7870 Toilet Block - Foreshore Near Yacht Club - Portland 250 37 Crown

7871 Toilet Block - Lee Breakwater Rd - Foreshore Naval Re -Portland 31200 66 Crown

7872 Toilet Block - Foreshore - Nuns Beach - Portland 76 Crown

7889 Toilet Block - 92 - 94 Bentinck St - Portland 41

Road Reserve

7928 Toilet Block - Ploughed Field - Portland 45 Crown

7874 Toilet Block 1 - Lions Fauna Park - Portland 36 Crown

7873 Toilet Block 2 - Lions Fauna Park - Portland 36 Crown

7898 Toilet Block - Botanical Gardens - Cnr Glenelg St and Cliff St - Portland 23 Crown

7891 Toilet Block - Alexandra Park - Portland 63 Crown

7847 Toilet Block - Cavalier Park - Cnr Childers St and Wellington Rd - P 63 Council

7867 Mens Toilet - Hanlon Park - Portland 68 Crown

7920 Toilet Block North West Corner - Hanlon Park - Portland 63 Crown

7926 Toilet Block - Henty Park: 1 - 3 Bentinck St - Portland 77 Crown

7922 Amenities Block - Henty Park: 1 - 3 Bentinck St - Portland 115 Crown

7918 Toilet Block - Flinders Park - Portland 28 Crown

7938 Toilet Block - Relocatable - Yarraman Park - Portland 38 Crown

7930 Amenities Block Near Go-Karts - Yarraman Park - Portland 96 Crown

7931 Amenities Block Timber - main entrance - Yarraman Park 53 Crown

31450 Toilet Block - Apex Park - Heywood 0 30 Crown

7812 Public Convenience - Scott St - Heywood 0 36

Road reserve

7810 Public Conveniences - Recreational Reserve - Heywood 40 Crown

27729 Clarke St Amenities Block - Casterton 91 Crown

7781 Tennis Toilets - Island Park Carmichael Drive - Casterton 44 Crown

7782 Football Toilets - Island Park Carmichael Drive - Casterton 25 Crown

7783 Band Toilets - Island Park Carmichael Drive - Casterton 20 Crown




(m2)

Bldg Area (m

2)

Land Status

Public Toilets (continued)

7786 Male Toilet Block - Polocrosse Ground 33 - 39 McKinlay St - Casterton 100 Crown

31530 Female Toilet Block - Polocrosse Ground 33 - 39 McKinlay St - Casterton 15 Crown

31524 Merino Public Toilet Block - Lions Park - Merino 48 Council

7815 Toilets Blocks Male - Merino Park Portland-Casterton Road - Merino 20 Crown

31532 Toilet Block Female - Merino Park Portland-Casterton Road - Merino 40 Crown

31533 Combined Toilet Block - Merino Park Portland-Casterton Road - Merino 40 Crown

27917 Toilet Block - Dartmoor 30 Crown

7934 Toilet Block- Leake Street- Nelson 35 Crown

7937 Amenities Block - Kellett St - Nelson 40 Crown

27916 Toilet Block - Bridgewater Bay Crown

Depots

27868

Depot Maintenance Buildings and Amenities Block 9-11 Fitzgerald Place - Portland 11945 694 Council

7795

Depot Maintenance Buildings and Amenities Block - 4 Beavis St - Heywood 11200 1124 Council

7764

Depot Maintenance Buildings and Amenities Block - 62 Sheils Terrace - Casterton 40 Council

Parks & Gardens

7840

Botanical Gardens Depot Maintenance Buildings and Amenities Block - Cnr Glenelg St and Cliff St - Portland 31200 74 Crown

Offices

7909 Municipal Offices - Charles St - Portland 2250 2767 Crown

7863 S.E.S. Building - Glenelg St Charles St - Portland 2020 378 Council

7804 Municipal Offices - 77 Edgar St - Heywood 1028 660 Council

SES Dartmoor - State Emergency Service - Lot 3 Ascot St - Dartmoor Council




(m2)

Bldg Area (m

2)

Land Status

Halls

7826 Civic Hall - 30 - 32 Bentinck St - Portland 3561 1380 Council

7825 Drill Hall (includes gun room) - 26 Bentinck St - Portland 1370 640 Council

7817 South Portland Hall - 106 - 114 Wellington Road - Portland 5735 351 Council

7790 Community Hall - 18 Edgar St - Heywood 2000 700 Council

7801 Old School Building - 58 Edgar St - Heywood 356 Council

7774 Town Hall - Henty St - Casterton 2000 1746 Council

Airport Facilities

7832 Airport - Cashmore Road - Portland 75 Council

7838 Airport - Casterton Council

Aquatic & Leisure

7886 Portland Indoor Aquatic Centre - 6 - 19 Bentinck St - Portland 14600 2272 Crown

27728 Pool, Changerooms and Kiosk - 29 Hunter St - Heywood 5074 173 Council

7814 Pool, Pavilion and Dressing Sheds - Merino Park - Merino 136 Crown

7944 Pool, Canteen & Change Rooms - Island Park - Casterton 230 Crown

Waste Disposal

20435 Landfill - Buildings - Storage Shed - Portland 355300 112 Council

27591 Landfill - Site Office/Toilet - Bahgallah Rd - Casterton 125000 12 Council

Landfill Transfer Stn - Site Office/Toilet - Dartmoor

Landfill Transfer Stn - Site Office/Toilet - Heywood

Landfill Transfer Stn - Site Office/Toilet - Merino

Landfill Transfer Stn - Site Office/Toilet - Nelson

Saleyards

21377 Saleyards Rotunda - Casterton 248 Crown

Commercial

7912 Old Watch House - Cliff St - Portland 1209 143 Council

27798 55 Percy St - Old Aitkens - Portland 2023 291 Council

31446 Bridgewater Bay Kiosk - Bridgewater 2000 90 Crown

7844 Residence - Botanical Gardens - Portland 132 Crown



Municipal Resources continued: Council Managed Plant – Assets Data Base - Council can assist to access.

No. Description Make Model Reg.

HEAVY PLANT Truck Haulage Various Truck Single Axle Various Truck Tandem Various

Loaders Various

Backhoes Various

225 Backhoe JCB 3CX JCB 3CX RPW 532

226 Backhoe JCB 4CX JCB 4CX WEQ 561

Graders

970 Grader Komatsu Gd 655-3 Komatsu GD 655-3 TSS 913

979 Grader Komatsu GD 655-3 Komatsu GD 655-3 TSS 914

989 Grader Mitsubishi MG460 Mitsubishi MG460 SJN 882

2042 Grader Caterpillar 12H Caterpillar 12H OXK 044

2046 Grader - Mitsubishi MG460 Mitsubishi MG460 RRF 034

3041 Grader John Deer John Deer TBA TBA

Tractors Various

Forklift 2.5 Tonne & 3 Tonne Front Deck Mower Various

Flail Mower Flail

Slasher (Mower) Slasher Howard

Caravan Various

Trailer Pig Use with truck only Trailer Single Axle Various Trailer Tandem Various Trailer Super Dog Use with truck only

Trencher

577 Trench Wench - Archer Fuel Tanker Various Water Cart

664 Water Cart Furphy D27 878

2222 Water Cart 1,000 Lt Goldacres 1,000 Lt D96 424

3212 Water Cart Furphy Furphy G28 554 Traffic Lights

83 Traffic Lights A1 Trailer Mounted A1 1B20 N78 483

84 Traffic Lights A1 Trailer Mounted A1 IB20 N78 484



No. Description Make Model Reg.

Weed Sprayer Various Water Tank Semi Water Tanker 30,000L 30,000L 474 29S

1230 Watertank 400lt Honda/Onga & Hose L593 GC 160

1234 Watertank 400lt Honda/Onga & Hose L590 GC160

2109 Water Tank Tieman 5,862 Lt Tieman 5,862 Lt

3096 Water Tank Semi Trailer Tieman Tieman D83 178

3100 Water Tank Fibreglass 4,500 Lt 4,500 Lt Road broom Various LIGHT VEHICLES

Various inc.: Sedan, Wagon, Single Cab Ute, Dual Cab Ute Van

Bus

30 Bus Toyota Commuter Wheelchair Features Toyota Commuter OVS 351

45 Bus Toyota Commuter Wheelchair Features Toyota Commuter QPV 035

MINOR PLANT

Pump Various inc: 3'' Trash Pump Honda/Aussie

Generator

MECC Generator 200 KVa. Power Outlets - 6 x 15 amp single phase outlets and three phase available. AKSA APD 200C

926 Generator B&S UB5 UB5

1998 7 KVA Generator Advanced Power APH7.OES1

1999 7 KVA Generator Advanced Power GX-390

3996 Generator Kubota Lowboy Kubota GL6500S Hand Tools Various:

Other Resources not under Councils direct control

Other resources not under Councils direct control but listed in this plan may be

available at cost and include:

• The Glenelg Shire Council subscribes to the Municipal Association Victoria

MOU for inter-Council resource sharing,

• Waste collection vehicles are under contract with Wimmera Mallee Waste

Pty Ltd, 3 Federal St., Rainbow, Vic. 3424, Contact: Mr. Mick Parry on

(03)5395 1377 or 0425 743 835,

• Supply of petrol and distillate fuels are under contract with BP.



Incident Log:

Date: Time Activity Follow Up Actioned

Notes:



Incident Log:


Notes:

Glenelg Municipal Emergency Management Plan · GLENELG MUNICIPAL EMERGENCY MANAGEMENT FUNCTIONS ......

Documents

Transcript of Glenelg Municipal Emergency Management Plan · GLENELG MUNICIPAL EMERGENCY MANAGEMENT FUNCTIONS ......