MT e-Grants: External Subgrant/Grant Applicant Component 1 Welcome to e-Grants For Flood Mitigation...

MT e-Grants: External Subgrant/Grant Applicant CoMT e-Grants: External Subgrant/Grant Applicant Componentmponent

11

Welcome to e-GrantsWelcome to e-Grants

For Flood Mitigation Assistance For Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (FMA) and Pre-Disaster Mitigation

(PDM) Grants(PDM) Grants


22

Agenda—External ModuleAgenda—External Module

IntroductionIntroduction RegistrationRegistration Subgrant Applicant MenuSubgrant Applicant Menu The ApplicationThe Application Grant Applicant MenuGrant Applicant Menu Application optionsApplication options RevisionsRevisions Other optionsOther options QuestionsQuestions


33

The History Behind e-GrantsThe History Behind e-Grants

Mandated by PL 106-107 (e-Government Mandated by PL 106-107 (e-Government Initiative)Initiative)Public Law 106-107, passed on November 20, 1999, Public Law 106-107, passed on November 20, 1999,

requires that all government agencies both streamline requires that all government agencies both streamline grant application processes and provide for the means grant application processes and provide for the means to electronically create, review, and submit a grant to electronically create, review, and submit a grant application via the Internet.application via the Internet.

Will be used to review FMA and PDM GrantsWill be used to review FMA and PDM GrantsExternal and Internal ComponentsExternal and Internal Components


44

More History Behind e-GrantsMore History Behind e-Grants

All-in-one web-based applicationAll-in-one web-based applicationMultiple iterations: Multiple iterations:

FMA and PDM in April 2003FMA and PDM in April 2003PDM-C in July 2003PDM-C in July 2003HMGP to followHMGP to follow

Developed by REI Systems, Inc. and the Developed by REI Systems, Inc. and the Anteon CorporationAnteon Corporation


55

External and Internal ComponentsExternal and Internal Components

External is for Subgrant and Grant External is for Subgrant and Grant ApplicantsApplicants

Internal is for FEMAInternal is for FEMAExternal and Internal roles do not mixExternal and Internal roles do not mix


66

Connecting to e-GrantsConnecting to e-Grants

Production linksProduction linksExternal: External: https://portal.fema.govhttps://portal.fema.gov

What you need to connectWhat you need to connectExternal: An internet service provider and the External: An internet service provider and the

InternetInternet Internal: An internet service provider, the Internal: An internet service provider, the

Internet, and access to FEMA’s IntranetInternet, and access to FEMA’s Intranet


77

But what do you do once But what do you do once you get there?you get there?


88


99

RegistrationRegistration

Mitigation vs. Fire GrantsMitigation vs. Fire GrantsNew User linkNew User link Information is user-specificInformation is user-specificUsername and PasswordUsername and PasswordContact InformationContact InformationEnter Factual and Complete dataEnter Factual and Complete dataBe sure to enter your correct, current Be sure to enter your correct, current

e-mail addresse-mail address


1010

But who decides what I can do But who decides what I can do in the system?in the system?


1111

Registration (contd.)Registration (contd.)

Grant Applicants approve/revoke Subgrant Grant Applicants approve/revoke Subgrant Applicants, FEMA approves/revokes Grant Applicants, FEMA approves/revokes Grant ApplicantsApplicants

Registration statusRegistration statusUpdating registration informationUpdating registration informationForget your sign-in information?Forget your sign-in information?

Use Forgot Pwd?Use Forgot Pwd?Accessed by and sent to your e-mail addressAccessed by and sent to your e-mail address


1212

The Subgrant MenuThe Subgrant Menu

Login using your created Username and Login using your created Username and PasswordPassword

Your HomepageYour HomepageOptionsOptions

Print Blank ApplicationsPrint Blank ApplicationsCreate New ApplicationCreate New ApplicationUpdate/Complete Un-submitted Application(s)Update/Complete Un-submitted Application(s)Revise/Amend Submitted Application(s)Revise/Amend Submitted Application(s)


1313


1414

Creating a New ApplicationCreating a New Application

Depends on your Registration RolesDepends on your Registration Roles Initial Data Entry RequiredInitial Data Entry Required

Application TitleApplication TitleApplication TypeApplication Type

Project ApplicationProject ApplicationPlanning ApplicationPlanning ApplicationTechnical Assistance ApplicationTechnical Assistance Application

Save and ContinueSave and Continue


1515

Subgrant Application OptionsSubgrant Application Options

Start a New ApplicationStart a New ApplicationCopying an Existing ApplicationCopying an Existing Application


1616

Data Entry in the ApplicationData Entry in the ApplicationBefore You Get StartedBefore You Get Started

Most Important Aspects—Most Important Aspects—PAY ATTENTION TO DETAIL!PAY ATTENTION TO DETAIL!BE COMPLETE AND THOROUGH!BE COMPLETE AND THOROUGH!

Required Fields: Denoted with a “*”Required Fields: Denoted with a “*”Application Completeness StatusApplication Completeness StatusVaries by Application TypeVaries by Application Type


1717

The Application ProcessThe Application Process Application StatusApplication Status Applicant InformationApplicant Information Contact InformationContact Information Community InformationCommunity Information Mitigation Plan InformationMitigation Plan Information Mitigation Activity InfoMitigation Activity Info Hazard InformationHazard Information Scope of WorkScope of Work PropertiesProperties Decision Making ProcessDecision Making Process

Cost EstimateCost Estimate Match SourcesMatch Sources Cost Effectiveness InfoCost Effectiveness Info Environmental InformationEnvironmental Information Maintenance ScheduleMaintenance Schedule Evaluation InformationEvaluation Information Comments & AttachmentsComments & Attachments Assurances & CertificationsAssurances & Certifications Review & Submit Review & Submit

ApplicationApplication


1818

Application StatusApplication Status


1919

Mitigation Plan InformationMitigation Plan Information Linked to the Plans RepositoryLinked to the Plans Repository Federal mandates:Federal mandates:

After November 1, 2003: Local plan required for local After November 1, 2003: Local plan required for local projects for PDMprojects for PDM

After November 1, 2004: State plan & local plan After November 1, 2004: State plan & local plan required for State & local projects for PDM & Stafford required for State & local projects for PDM & Stafford Act non-emergency assistance, including HMGP & Act non-emergency assistance, including HMGP & PAPA

FMA: Flood Mitigation Plan required for projectsFMA: Flood Mitigation Plan required for projects Captures any Planning effortsCaptures any Planning efforts

But what if my plan is not in the Plans Repository?But what if my plan is not in the Plans Repository?


2020

Mitigation Activity InformationMitigation Activity Information

Varies by Application TypeVaries by Application TypeType of Activity--Very Important!Type of Activity--Very Important!Project Title copies from initial Applicant InfoProject Title copies from initial Applicant InfoConstruction, anyone?Construction, anyone?REMINDER: For PDM-C, submit separate REMINDER: For PDM-C, submit separate

applications for multiple, non-related applications for multiple, non-related activitiesactivities


2121

Scope of WorkScope of Work Questions vary by Application TypeQuestions vary by Application Type Examples:Examples:

Describe the project: Describe the project: please explain how the project please explain how the project solves the problem?solves the problem?

What are the goals and objectives of this activity?What are the goals and objectives of this activity? Briefly describe how you plan to implement this Briefly describe how you plan to implement this

activityactivity

Work ScheduleWork Schedule ***Remember to Save, not Save and ***Remember to Save, not Save and

Continue*** Continue*** (See next page for clarification)(See next page for clarification)


2222

Notice that Scope of Work has two parts

You cannot add a Task until you click the Save button


2323

PropertiesPropertiesNot for all Project TypesNot for all Project TypesEnter this data only onceEnter this data only onceCan select entered properties in Can select entered properties in

subsequent projectssubsequent projectsSome of the necessary entries include:Some of the necessary entries include:

Owner and Co-Owner Address DataOwner and Co-Owner Address Data NFIP and FIRM InformationNFIP and FIRM Information Repetitive Loss statistics, if anyRepetitive Loss statistics, if any Property ActionProperty Action Benefit-Cost Analysis valuesBenefit-Cost Analysis values


2424

Cost Estimate/Match SourcesCost Estimate/Match Sources

Cost Estimate used to determine Match Cost Estimate used to determine Match SourcesSources

Should enter detailed line items for CostsShould enter detailed line items for CostsBudget Object ClassBudget Object Class75/25 vs. 90/1075/25 vs. 90/10What about 12.5% for In-Kind Services?What about 12.5% for In-Kind Services?Grantee can completeGrantee can complete


2525

Cost EffectivenessCost Effectiveness

Critical part of the application (PDM-C!)Critical part of the application (PDM-C!)Should be as detailed as possibleShould be as detailed as possibleAttach the electronic BCAAttach the electronic BCA Include methodology and assumptions Include methodology and assumptions

used in the analysisused in the analysisMust be a Cost-Effective projectMust be a Cost-Effective projectExemptionsExemptions


2626

Environmental DocumentationEnvironmental Documentation National Historic Preservation Act-Historic StructuresNational Historic Preservation Act-Historic Structures National Historic Preservation Act-Archeological ResourcesNational Historic Preservation Act-Archeological Resources Endangered Species Act and Fish and Wildlife Conservation ActEndangered Species Act and Fish and Wildlife Conservation Act Clean Water Act, Rivers and Harbors Act, E.O. 11990 (Protection of Clean Water Act, Rivers and Harbors Act, E.O. 11990 (Protection of

Wetlands)Wetlands) Executive Order 11988 (Floodplain Management)Executive Order 11988 (Floodplain Management) Coastal Zone Management ActCoastal Zone Management Act Farmland Protection Policy ActFarmland Protection Policy Act Hazardous and Toxic MaterialsHazardous and Toxic Materials Executive Order 12989-Executive Order 12989-Environmental Justice for Low-Income and Environmental Justice for Low-Income and

Minority PopulationsMinority Populations Other Environmental Laws or IssuesOther Environmental Laws or Issues


2727


2828

Evaluation InformationEvaluation InformationQuestions vary by Application TypeAll questions require responseGrantee can complete the following:

Does the State/Tribe in which your community is located have a current FEMA-approved mitigation plan?

Describe how this mitigation activity will incorporate State, Tribal, private, or local community involvement to enhance its outcome through partnership.

Benefit Cost Analysis information for the project. Describe how this mitigation activity supports National Priorities,

complies with Federal laws and Executive Orders, and is complementary to other Federal programs.


2929

Notice that Evaluation Information section has 4 parts.


3030

My State requires more information My State requires more information than this, what should I do?than this, what should I do?


3131

Comments and AttachmentsComments and Attachments

Cumulative for the ApplicationCumulative for the ApplicationCan be edited or deletedCan be edited or deletedViewable by Grant Applicant and FEMA Viewable by Grant Applicant and FEMA

when submittedwhen submitted

And…Should be used as a way to capture And…Should be used as a way to capture additional information required by your additional information required by your State or TribeState or Tribe


3232

Review and SubmitReview and Submit

The Application must be 100% CompleteThe Application must be 100% CompleteSigning the ApplicationSigning the Application

Your e-Grants passwordYour e-Grants passwordCheck the blockCheck the block

Print or Return to your HomepagePrint or Return to your Homepage


3333


3434

Reviewing Application StatusReviewing Application Status


3535

Grant Applicant Home PageGrant Applicant Home Page

AdministrationAdministrationPrint Blank ApplicationsPrint Blank ApplicationsSubgrant ApplicationsSubgrant Applications

Paper ApplicationsPaper ApplicationsReview Submitted/Unsubmitted ApplicationsReview Submitted/Unsubmitted Applications

Grant Applicant Acting as a Subgrant Grant Applicant Acting as a Subgrant ApplicantApplicant

Grant ApplicationsGrant Applications


3636


3737

AdministrationAdministration

OverviewOverviewPreferencesPreferences

Subgrant Pre-ApplicationsSubgrant Pre-ApplicationsSF-424 viewable by Subgrant ApplicantsSF-424 viewable by Subgrant ApplicantsEnable Assurances and CertificationsEnable Assurances and CertificationsEnable External e-mailEnable External e-mail

User RegistrationsUser Registrations


3838

Subgrant ApplicationsSubgrant Applications

Paper Subgrant ApplicationsPaper Subgrant ApplicationsEnter Paper ApplicationsEnter Paper ApplicationsWork on Un-submitted Paper ApplicationsWork on Un-submitted Paper ApplicationsWork on Submitted Paper ApplicationsWork on Submitted Paper Applications

Review Subgrant ApplicationsReview Subgrant ApplicationsReview Submitted Subgrant ApplicationsReview Submitted Subgrant ApplicationsReview Un-submitted Subgrant ApplicationsReview Un-submitted Subgrant Applications


3939

Reviewing Subgrant ApplicationsReviewing Subgrant Applications

Viewing ApplicationsViewing ApplicationsChecking Out ApplicationsChecking Out ApplicationsThe actual reviewThe actual reviewChecking In ApplicationsChecking In ApplicationsApplication Review StatusApplication Review Status


4040


4141

Acting as a Subgrant ApplicantActing as a Subgrant Applicant

Three optionsThree optionsCreate New ApplicationCreate New ApplicationUpdate/Complete Un-submitted Application(s)Update/Complete Un-submitted Application(s)Revise/Amend Submitted Application(s)Revise/Amend Submitted Application(s)

Three application typesThree application typesProject ApplicationProject ApplicationPlanning ApplicationPlanning ApplicationTechnical Assistance/Management Costs Technical Assistance/Management Costs

ApplicationApplication


4242

Grant ApplicationsGrant Applications

Create New Grant ApplicationsCreate New Grant ApplicationsWork on Un-submitted Grant ApplicationsWork on Un-submitted Grant ApplicationsWork on Submitted Grant ApplicationsWork on Submitted Grant Applications

Review StatusReview StatusReview Award PackageReview Award Package


4343

Types of Grant ApplicationsTypes of Grant Applications

FMA Project ApplicationFMA Project ApplicationFMA Planning ApplicationFMA Planning ApplicationFMA Technical Assistance ApplicationFMA Technical Assistance ApplicationPDM ApplicationPDM ApplicationPDM Competitive Grant ApplicationPDM Competitive Grant Application


4444

Creating a Grant ApplicationCreating a Grant Application

Applicant InformationApplicant InformationContact InformationContact InformationSubgrant ApplicationsSubgrant ApplicationsScheduleScheduleBudgetBudgetPropertiesPropertiesComments and AttachmentsComments and AttachmentsAssurance and CertificationsAssurance and Certifications


4545

Application StatusApplication Status


4646

Adding Subgrant ApplicationsAdding Subgrant Applications

Must be submitted by the Subgrant Must be submitted by the Subgrant ApplicantApplicant

Varies by Application TypeVaries by Application TypeReviewing Subgrant ApplicationsReviewing Subgrant Applications

Checking Applications In/OutChecking Applications In/OutCompleting Subgrant ApplicationsCompleting Subgrant ApplicationsCan Select only if Completed and Can Select only if Completed and

ApprovedApproved


4747

RevisionsRevisionsDenoted by Revision Requested statusDenoted by Revision Requested statusRevise/Amend Submitted Application(s)Revise/Amend Submitted Application(s)Grant Applicants return Subgrant Grant Applicants return Subgrant

ApplicationsApplicationsFEMA must return grant packages for FEMA must return grant packages for

revisionrevisionRevised Applications must be ReviewedRevised Applications must be ReviewedResubmit once updated and approvedResubmit once updated and approved


4848


4949

More on RevisionsMore on Revisions

Overview section shows all requestsOverview section shows all requestsSubgrant Revision RequestsSubgrant Revision Requests

Allows Grant Applicant to update and Allows Grant Applicant to update and resubmit applicationresubmit application

Or…Release the application back to the Or…Release the application back to the Subgrant Applicant for revisionSubgrant Applicant for revision

Revised by sectionsRevised by sectionsRevision DeadlinesRevision DeadlinesMust sign revisions to resubmitMust sign revisions to resubmit


5050


5151

Checking Review StatusChecking Review Status Denoted by Review Status when application Denoted by Review Status when application

review is in progressreview is in progress View progress of FEMA’s reviewView progress of FEMA’s review


5252

Other OptionsOther Options

Printing in e-GrantsPrinting in e-GrantsSaving Your WorkSaving Your WorkExporting Applications—Not YetExporting Applications—Not YetE-Grant ReportsE-Grant Reports

But can I share my applications?But can I share my applications?


5353

Sharing ApplicationsSharing Applications

Subgrant Applicants & Grant ApplicantsSubgrant Applicants & Grant ApplicantsAuthorize/Revoke AccessAuthorize/Revoke AccessClick View DetailsClick View DetailsUse the buttonsUse the buttonsShared by UserShared by User

Search by Name, e-mail, or AgencySearch by Name, e-mail, or AgencyShared for a defined period of timeShared for a defined period of time


5454

Updating Shared User AccessUpdating Shared User Access


5555

Any Questions?Any Questions?

MT e-Grants: External Subgrant/Grant Applicant Component 1 Welcome to e-Grants For Flood Mitigation...

Documents

Transcript of MT e-Grants: External Subgrant/Grant Applicant Component 1 Welcome to e-Grants For Flood Mitigation...