Mozambique Collaborative Regional Planning Study … · Mozambique Collaborative Regional Planning...

Activity Completion Report

Mozambique Collaborative Regional

Planning Study Tour, 7 – 17 August 2011

Australia-Africa Partnerships Facility

Australia-Africa Partnerships Facility – Mozambique Collaborative Regional Planning Study Tour, 7 – 17 August 2011

Activity Completion Report i

Table of contents

1. Overview ................................................................................................................................................... 1

2. Summary ................................................................................................................................................... 2

3. Background................................................................................................................................................ 2

4. Tour preparation ....................................................................................................................................... 3

5. Facilitation team ........................................................................................................................................ 3

6. Participants ................................................................................................................................................ 4

7. Study tour agenda ..................................................................................................................................... 4

8. Study tour materials .................................................................................................................................. 4

9. Conducting the tour .................................................................................................................................. 4

10. Evaluation by the participants ................................................................................................................... 5

11. Way forward .............................................................................................................................................. 7

Annex 1: Photos from the study tour .............................................................................................................. 8


Activity Completion Report 1

1. Overview

A: AAPF Database Details: African Women in Mining and Development Study Tour

Database no.: ADB11 ARR no.: ARR 001

Date received: May 2011 Country: Mozambique

Activity scheduled for:

August 2011 Source of proposal:

Government of Mozambique

Type of activity (code):

Multi-country study tour Sub-sectoral outcome (code):

Mining governance

Lead implementation organisation:

Australia-Africa Partnerships

Facility (AAPF)

Partner organisation:

Total approved budget:

AUD691 947

Start date: 7 August 2011 End date: 17 August 2011

B: Executive summary

1. Description of the activity

Thirteen participants from Mozambique took part in the Mozambique Collaborative Regional

Planning Study Tour to Australia (7-17 August 2011). The objectives of the study tour were: to

create a common vision for long-term collaborative regional planning in Tete Province among

the Mozambican team working on the topic; to visit large-scale mining developments and

review how industry, local government and communities interact in selecting and

implementing physical and social environmental needs, including through public/private

partnerships; and to initiate contacts and interaction with Australian regional and other

planning organisations for potential twinning relationships and advisory support, including in

planning skills.

Results of the Study Tour Satisfaction Survey, verbal feedback to the facilitators and

correspondence with Mozambican officials after the study tour suggest that the study tour

achieved its objectives, and that it has helped to begin relationship and partnership building

between the mining planning sector in Mozambique and its counterparts in Australia. In

addition, the tour identified a number of activities for future collaboration that could help to

address specific development needs related to infrastructure planning and delivery in Tete

Province.

2. Outcomes summary

The evidence gathered is overwhelmingly positive. For instance, 91 per cent of participants

either strongly agreed or agreed with the statement that “Overall, the study tour met my

expectations”.



2. Summary

Thirteen participants from Mozambique took part in the Mozambique Collaborative Regional Planning Study

Tour to Australia (7-17 August 2011). The tour was financed by the Australian International Development

Agency, AusAID, through its Australia-Africa Partnerships Facility (AAPF) (which is managed by Cardno

Emerging Markets (Australia) Pty Ltd), and was organised by the AAPF.

The objectives of the study tour were: to create a common vision for long-term collaborative regional planning

in Tete Province among the Mozambican team working on the topic; to visit large-scale mining developments

and review how industry, local government and communities interact in selecting and implementing physical

and social environmental needs, including through public/private partnerships; and to initiate contacts and

interaction with Australian regional and other planning organisations for potential twinning relationships and

advisory support, including in planning skills.

During the 10-day tour, participants visited a wide range of facilities including site visits to Rio Tinto’s coal

mines at Blair Athol and Clermont, the Central Highlands Shire, coal port terminals and the QR National

Railway Yards in Mackay, Queensland. It had interactions with community groups in Emerald, the Mackay Area

Industry Network (MAIN), and the Department of Environment and Resource Management (DERM). In

addition, the tour provided an opportunity to draft a follow-up work plan for future support to address the

priority of establishing collaborative regional planning systems and public-private partnerships (PPPs) for

infrastructure planning, financing and implementation in Tete Province, Mozambique.

Results of the Study Tour Satisfaction Survey, verbal feedback to the facilitators and correspondence with

Mozambican officials after the study tour suggest that the study tour achieved its objectives, and that it has

helped to begin relationship and partnership building between the mining planning sector in Mozambique and

its counterparts in Australia. In addition, the tour identified a number of activities for future collaboration that

could help to address specific development needs related to infrastructure planning and delivery in Tete

Province.

3. Background

The Mozambican Government has identified integrated development as one of the priorities in assisting the

country’s sustainable development efforts. This interest corresponds with initiatives seeking to develop a

national Integrated Investment Plan for the period of 2012-15, as well as strong national and provincial

leadership to ensure the long-term sustainable development of Tete Province. Thus the tour was a mechanism

by which the appropriate Australian assistance could be identified to help the Mozambican Government

establish public-private partnerships with the aim of promoting collaboration between key investors and

government in the planning, prioritisation, financing and implementation of infrastructure investment

activities, initially in the mining sector.

The study tour modality was selected as it would provide an opportunity for participants to see how

development challenges similar to those faced in Tete relating to the development of coal and other resources

had been met in Australia, and so to consider how to establish collaborative regional planning in resource-rich

areas of Mozambique, especially in Tete, and also to facilitate the development of an action plan to get such

planning under way.

The AAPF program of which this study tour forms part includes funds to support relevant central ministries and

Tete provincial leadership in organising a collaborative regional planning mechanism for the province. Coupled

with innovative PPPs in priority setting and infrastructure financing, and with strengthened physical planning

skills, collaborative regional planning could provide the basis of shared long-term growth for the entire

province and the industry it sustains.

The study tour was the first step in a multi-year program funded by AusAID through the AAPF to help develop

collaborative planning mechanisms in Tete. These planning mechanisms will build on Mozambican structures

and needs, and bring together all key parties in physical and social infrastructure planning – including



government at all levels, industry (mining in the first instance) and society.

This collaborative regional planning process will be led by the Ministry of Planning and Development (MPD),

which has responsibility for overall financial and physical planning in Mozambique, and the Tete Provincial

Government. To help initiate the project, the AAPF funded two consultants to work with MPD and Tete on

activity design and implementation. The work has two phases, and has been allocated $500,000 from AAPF

resources; the study tour comes in the first phase of the activity.

4. Tour preparation

Tour planning was undertaken by the AAPF-funded consultants Khovete Panguene and Tjaart van Staden, in

consultation with central government and provincial authorities. Considerable effort went into identifying a

study tour team that represented the main interests at each level – the range of ministries and departments,

council members and civil society. At both the provincial and national levels, the participants organized pre-

departure meetings to help ensure that there was a good understanding of the objectives and intended

outcomes of the trip. Tjaart van Staden and Khovete Panguene participated in these meetings though the

initiative for calling and arranging the meeting was with national and provincial officials.

The AAPF contacted a range of possible host organizations in Australia, with some assistance from AusAID, and

prepared a program that would maximise exposure to relevant organizations as well as discussions within the

study tour team. Contacts with Australian agencies and industry to arrange the in-Australia program was

handled by an Australia-based consultant (Cleo Chadwick).

All logistic arrangements for the study tour were provided by the AAPF. These included booking flights,

arranging visas for Australia, booking accommodation, overseeing meal arrangements and managing all day-

to-day travel (including chartering local fights) and other logistical issues. A staff member (Shingai Mutize) in

the AAPF office in Pretoria handled these arrangements, with support from the consultant hired for the

activity (Khovete Panguene) who is based in Maputo, Mozambique.

The inclusive consultative process followed in preparing for the tour led to the development of the following

tour objectives, namely that the tour would:

create a team and a common vision for long-term collaborative planning among key

stakeholders;

visit large-scale mining developments and review how industry, local government and

communities interact in selecting and implementing physical and social environmental needs,

including through public/private partnerships; and

initiate contacts and interaction with Australian regional and other planning organisations for

potential twinning relationships and advisory support, including in planning skills.

5. Facilitation team

Four facilitators were appointed to prepare, manage and facilitate the tour:

Consultant Role

Mr Jorge Leão Translator AAPF (6-17 August 2011)

Ms. Khovete Panguene Facilitator, AAPF (6-17 August 2011)

Mr. Tjaart Van Staden Facilitator, AAPF (6-17 August 2011)

Ms Cleo Chadwick Facilitator AAPF (7-8 Aug 2011)

Khovete Panguene and Tjaart van Staden accompanied the Mozambique Collaborative Regional Planning Study

Tour in Australia, from arrival in Brisbane on 7 August until departure on 17 August. They were joined for the

first two days of the study tour by Cleo Chadwick, an AAPF Facilitator, who had a lead role in tour planning.



Jorge Leão (a professional interpreter based in Maputo) was hired by the AAPF to be the team’s interpreter.

Michael Baxter, Director of the AAPF, joined the study tour for its final days in Brisbane.

The facilitation team worked well, during both the preparation and the implementation/facilitation phases.

Participants and the AAPF team (as well as AusAID participants at the start and completion of the study tour)

were pleased with the choice of topics and activities and the few slight adaptions of the agenda that took place

during the study tour. The facilitation team was a good mix of background, personality, gender, origin and

experience. Moreover, Mr Jorge Leão did an excellent job as interpreter.

6. Participants

There were 13 participants in the Collaborative Regional Planning Study Tour. The Tour Leader was Mr.

Roberto Albino, Director General of the Agency for the Development of the Zambezi. Deputy Tour Leader was

Ms. Albertina Tivane, Permanent Secretary of Tete Province. Other participants were members of central and

provincial governments and representatives of local councils, industry and civil society.

7. Study tour agenda

The tour lasted 10 days. The program followed the framework outlined in Table 1 below.

Table 1: Main activities undertaken during the tour

Day Main activity

Day 1 (7 August 2011) Arrival of participants in Brisbane

Day 2 Briefing session on Australian mining industry

Days 3 – 9 Site visits including

Rio Tinto Mines at Blair Athol and Clermont; Central Highlands Shire

Paget Industrial Estate

Dalrymple coal port terminal

Queensland Railway National Rail Yards

Interactions with MAIN

Visiting the Department of Environment and Resource Management (DERM)

Meeting Trade and Investment Queensland

Visiting to the Sustainable Minerals Institute (SMI) at the University of Queensland

Day 10 (17 August 2011)

Drafting of follow-up plans and work plan for future support to address the needs of the sector

8. Study tour materials

The background material for the study tour was compiled into an AAPF study tour briefing booklet, which

included substantial Portuguese translation.

9. Conducting the tour

The tour facilitators encouraged the participants to use the opportunities provided by the study tour to discuss

options for setting up a collaborative planning mechanism in Mozambique. On most days, tour participants

held a discussion at the end of the day to go over the points observed during the day; the facilitators were

involved in these meetings though the meetings were arranged and managed by the study tour leaders.

Throughout the tour participants had opportunities to reflect on the knowledge acquired and question the

relevance of what they encountered. They were encouraged to debate how best this knowledge could be used

within their own context in Mozambique. The visit was conceived as a way to expose participants to a wide

range of public/private partnerships in Australia and thus provide the participants with ideas which they might

consider applying on their return. On the last day of the tour participants were given the opportunity to work

together to document their observations of the tour and to begin the process of drafting follow-up plans and

ultimately draft a work plan which maps out future activities in this area.

All logistical arrangements for the study tour worked as planned.



10. Evaluation by the participants

As per all AAPF funded activities, there is a contractual obligation to demonstrate the following:

a) the percentage of outputs achieved (Planned vs. Actual);

b) the Applicant’s assessment of output achievement; and

c) the contractor/sub-contractor’s assessment of output achievement.

There is also a requirement by AusAID to demonstrate how the successful completion of every AAPF-funded

activity has contributed to the high-level goals of the AAPF. This section of the report addresses these issues

and thus provides an overall assessment of the Tour.

It was noted above (see Sections 6 and 8) that in terms of the outputs achieved the tour successfully

completed all of the planned visits and the programme for the tour followed what was planned. Thus in terms

of Planned vs. Actual outputs the tour successfully achieved 100 per cent of the intended outputs.

In order to assess whether the tour met its stated objectives and achieved its outputs, evidence was collected

both from the participants (who represented the original applicants, as per b) above} and the contractors/sub-

contractors (as per c) above) using a variety of quantitative and qualitative methods, including evidence from

the Study Tour Satisfaction Survey (see Annex 3), verbal feedback provided to the facilitators, and

correspondence with Mozambican officials after the tour.

The evidence gathered is overwhelmingly positive. For instance, 91 per cent of participants either strongly

agreed or agreed with the statement that “Overall, the study tour met my expectations”. At the completion of

the trip the AAPF received the following email from the Mozambican Government:

I would like to thank you, AAPF and AusAID, for giving the Mozambican Government the opportunity

to learn about coal and infrastructure. My belief is that we will use the experience to build the

Mozambican model and we thank you support. The [follow-up] meeting with Prime Minister has been

confirmed to 25th at 11.00 am.

When asked to list the highlights of the tour, participants spoke of “Meeting all local companies and gaining

experience on the PPP”, understanding the impacts of mine operations and potential rehabilitation solutions,

and being exposed to the PPP concept and thereby exploring how the concept “can help Mozambique to

develop an integrated economic and social development strategy”. With regard to the specific objectives of

the tour, Table 2 summarises the main evaluation findings and thus demonstrates how the objectives of the

tour were met.

Table 2: Attainment of the main objectives of the study tour

Study tour objectives Summary of quantitative data Summary of qualitative data

Create a team and a common vision for long-term collaborative planning among key stakeholders.

4.0/51 – The score participants

gave when asked to agree or

disagree with the statement that

as a result of the study tour they

had developed a good team spirit

within the group

Collaborative work plan has been developed for future initiatives in the sector (see also comments below which illustrate how participants have reflected on what they have seen and how they value the need to plan effectively)

Visit large-scale mining developments and review how industry, local government and communities interact in selecting and implementing physical and social environmental needs, including through public/private

4.5/5 – The score participants gave when asked to agree or disagree with the statement that the tour provided an appropriate mix of technical visits and interactions with key people in

As noted above many of the participants made specific reference to the various industries they visited and made reference to why these visits were of particular relevance to

1 Where 1 = Strongly disagree with the statement and 5 = strongly agree with the statement.



Study tour objectives Summary of quantitative data Summary of qualitative data

partnerships. the sector the situation in the Tete Province

Initiate contacts and interaction with Australian regional and other planning organisations for potential twinning relationships and advisory support, including in planning skills.

4.3/5 – The score participants gave when asked to agree or disagree with the statement that as a result of the tour participants initiated useful contacts within the tour group

4.3/5 – The score participants gave when asked to agree or disagree with the statement that as a result of the tour participants initiated useful contacts with Australian organisations

4.5/5 – The score participants gave when asked to agree or disagree with the statement that their experience on this tour has led them to want to strengthen their organisation’s relationship with Australia

As noted above a follow-up meeting with senior government officials in Mozambique has already been planned to ensure ongoing support from Australian organisations in the future

In terms of the high-level outcomes of the AAPF (to which the objectives of the tour were aligned) the

evidence gathered during the tour also demonstrates how the tour contributed to the attainment of those

outcomes. Table 3 summarises this evidence.

Table 3: Contribution to AAPF high-level outcomes

High level outcome

Relationship building Partnership creation Contribution to sustainable development

Promoted relationships

with Australian regional

planning institutes and

mining companies

Created a strong focus on team building

among a core group of national,

provincial and local officials, and

facilitated the start of partnerships with

Australian planning bodies

Demonstrated that collaborative physical and

social planning is key to the long-term

development of the Tete region, and could be a

model for other resource-rich areas in

Mozambique

Participants also reflected on the study tour and highlighted a number of valuable lessons, which they hope to

draw on in the Tete Province. These included:

importance in planning of common understanding between government, companies and

communities;

transparency is needed for all activities to be effective;

legislation must be revised;

the system of collaborative planning must be institutionalized;

social responsibility should be regulated;

the system of security for both mining companies and railways must be revised to separate passenger

transport from commodity transport;

local government must lead the planning process;

there needs to be a permanent system for training staff; and

the process of collaborative regional planning must be accompanied by the training and strengthening

of civil society to help it become a pressure group to help things happen and to enable it to have a



better partnership with government and industry.

There was also an opportunity to learn from participants to strengthen future tours of this nature. Suggestions

put forward by participants included: making sure there was sufficient time to absorb what they were being

exposed to; and ensuring that participants were suitably prepared, thus ensuring that they were asking

appropriate and relevant questions that would inform the situation in their workplace. Concern was also

expressed that the tour was arguably too arduous and the agenda was fairly demanding with no real “down

time” built in. One participant noted for instance that “participants’ jet lag over entire course of study tour

combined with our very early start days and sponsored dinners early in trip”.

Recommendations made by participants to address these concerns for future tours included clarifying

leadership roles and responsibilities at the outset, arriving in Australia “on a Friday or Saturday so people have

some time to rest before hectic schedule”, have a mix of “early/late starts”, and “less presentations on first

day – as we had an overload of information on first day”. Participants also suggested that steps should in

future be taken to “Improve discipline and properly manage the conduct of the group” and that “the

programme must give more opportunity to allow the sharing of experiences within the group, as well as

allowing the sharing of experiences between the group and the enterprises that were visited”.

11. Way forward

The study tour was an integral part of a broader AAPF activity to support the establishment of collaborative

regional planning and PPPs in Tete Province. The study tour team, with the support of the facilitators,

prepared a work plan that covers the period through June 2012, which will be supported by funds allocated by

AusAID to the AAPF-managed task. This work plan is being reviewed at national and provincial levels for formal

adoption by government. The Prime Minister asked to see AusAID and AAPF leadership (Frank Thompson and

Michael Baxter, respectively) on 25 August 2011 to discuss the outcome of the study tour: he confirmed

government’s intention to follow up on its outcomes and the follow-up work plan.



Annex 1: Photos from the study tour

Figure 1: Participants on arrival in Brisbane awaiting their luggage with one of the faciliators. L-R: Danilo Nalá, Celso Bernardino, Khovete Panguene, Orlanda Rafael, Albertina Tivane, Arlete Matola.

Figure 2: Visit to Lennon Training Centre, a mining training facility in Emerald, looking at the mock underground mine.

Figure 3: Participants with the speakers from the Emerald visit with the host Rio Tinto and community members. The hosts and community members are wearing their presents from the Mozambican

delegation, the “capulana”, a traditional cloth for women and men in Mozambique.

Figure 4: Participants at Rio Tinto’s Clermont Mine, on the way to the viewing point of the open cut coal mine.

Figure 5: Participants making their way to the charter plane to fly from Emerald back to Brisbane.

Figure 6: Ms Albetina Tivane, the study tour deputy team leader and Tete Province Permanent Secretary, making a presentation about the potential and challenges of Tete at the lunch given by MAIN in Mackay.



Figure 7: Participants visit to QR National in Mackay to learn about the management of the railway, health and safety, and community education programs.

Figure 8: Participants with the members of the final panel discussion, AusAID and AAPF Facility Director.

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