Montreal Overview Powerpoint June 2008.ppt
Transcript of Montreal Overview Powerpoint June 2008.ppt
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SAP ERP
SAP University Alliances
Page (/2© 2008 SAP AG
%ourse %ontent
.ntroduction to SAP 1aigation
Sales 3 !istribution
#aterials #anagement
Production Planning
$inancial Accounting
%ontrolling
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SAP ERP
SAP University Alliances
Page (/4© 2008 SAP AG
SAP
5S)stems" Applications" and Products in !ata Processing6 1ame of the %ompan)
/ SAP AG
/ SAP America
/ SAP 7
1ame of the Software/ SAP 92
/ SAP 94
/ SAP EP
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SAP ERP
SAP University Alliances
Page (/:© 2008 SAP AG
+ho is SAP;
SAP AG/ $ounded in +alldorf" German) in (<=2
/ +orld>s ?argest *usiness Software %ompan)
/ +orld>s Third/largest .ndependent Software Proider
%ompan) Statistics
/ er :0"000 emplo)ees in more then @0 countries/ (@00 *usiness Partners
/ 4,"200 customers in more then (20 countries
/ (2 million users
/ (00",00 installationsSource SAP AG website
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SAP ERP
SAP University Alliances
Page (/@© 2008 SAP AG
.ntegrated *usiness Solution Bendors
SAP CS)stems" Applications" 3 Products in !ata ProcessingD/ SAP EP" All/in/ne" *usiness b) !esign" *usiness ne
racle Applications/ racle" ! Edwards" PeopleSoft" Siebel" ete-
#icrosoft *usiness Solutions/ !)namics Great Plains" 1aision" Axapta" Soloman
The Sage Group/ Sage Software F Accpac EP" PeachTree
SSA Global Technologies/ *AA1
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SAP ERP
SAP University Alliances
Page (/,© 2008 SAP AG
SAP Architecture
+orld/wide usage !esigned to satisf) the information needs for business sies Csmall
local to large all internationalD/ #ulti/lingual
/ #ulti/currenc)
!esigned to satisf) the information needs for all industries
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SAP ERP
SAP University Alliances
Page (/=© 2008 SAP AG
SAP EP
Enables a compan) to lin- it>s business processes Ties together disparate business functions Cintegrated business
solutionD
&elps the organiation run smoothl)
eal/time enironment Scalable and flexible
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SAP ERP
SAP University Alliances
Page (/8© 2008 SAP AG
SAP Architecture
%lient9Serer Enironment/ %lient F hardware9software enironment that can ma-e a reHuest forserices for a central repositor) of resources
/ Serer F hardware9software combination that can proide serices to agroup of clients in a controlled enironment
Three F Tier Structure/ G7.
I Graphical 7ser .nterface or +eb .nterface
/ Application Serer
I ne or more" help distribute wor- load/ !atabase Serer
I ne single data repositor)
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SAP ERP
SAP University Alliances
Page (/<© 2008 SAP AG
SAP Architecture
Database
Application
Presentation
*rowser %lientP%s" ?aptops" etc'
1etwor-
Application
Servers
!atabase
.nternetTransaction
Serer
+eb Serer
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SAP ERP
SAP University Alliances
Page (/(0© 2008 SAP AG
SAP *usiness Suite
SAP NetWeaver
SAP SCM
SAP PLM
SAPSRM
SAPCRM
SAP
ERP ECC 6.0
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SAP ERP
SAP University Alliances
Page (/((© 2008 SAP AG
SAP *usiness Suite
SAP NetWeaver
SAP SCM
SAP PLM
SAPSRM
SAPCRM
SAP
ECC
SD
MM
PP
M
PM
!R IS
"F
AM
C#
FI
PS
SAP R$%Client$Server
A&AP&asis
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SAP ERP
SAP University Alliances
Page (/(2© 2008 SAP AG
SAP Software Applications
Solutions/ SAP EP
/ SAP %#
/ SAP P?#
/ SAP S%#
/ SAP S#/ SAP Anal)tics
/ SAP #anufacturing
/ SAP Serice
/ SAP #obile Solutions
/ SAP xApps
Small 3 #edium Sie Solutions/ *usiness ne
/ *usiness b) !esign
/ SAP All/in/ne
Platforms/ Enterprise Serices Architecture
/ SAP 1et+eaer Platform
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SAP ERP
SAP University Alliances
Page (/(4© 2008 SAP AG
SAP EP *usiness #odules
%ollections of logicall) related transactions within identifiablebusiness functions/ ## C5*u)6D
/ PP C5#a-e6D
/ S! C5Sell6D
/ $. and % C5Trac-6D/ &%#
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SAP ERP
SAP University Alliances
Page (/(:© 2008 SAP AG
SAP EP %ore Applications
?ogistics
/ Sales 3 !istribution
/ Plant #aintenance
/ #aterials #anagement
/ Production Planning/ Jualit) #anagement
Accounting/ $inancial Accounting
/ %ontrolling
/ Asset #anagement/ Treasur)
&uman esources/ Personnel #anagement
/ *enefits
/ Pa)roll
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SAP ERP
SAP University Alliances
Page (/(@© 2008 SAP AG
SAP .ndustr) Solutions
Aerospace 3 !efense
Automotie
*an-ing
%hemicals
%onsumer Products
!efense 3 Securit)
Engineering" %onst'
&ealthcare
&igh Tech
&igher Education
.ndustrial #achiner)
.nsurance
?ife Sciences
?ogistics Serice Prod'
#edia #ill Products
#ining
il 3 Gas
Pharmaceuticals
Postal Serices Professional Serices
Public Sector
ailwa)s
etail
Telecommunications 7tilities
+holesale !istribution
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© 2008 SAP AG
'avi(ation
Abstract
This material explains how to naigate in SAP s)stems' .t is aimed at
students at educational institutions" such as schools" uniersities of
cooperatie education" uniersities of applied sciences" and other
uniersities" with no preious experience of SAP software' .t can be used
in the classroom or for self/stud)'
n completion of the course" students will be able to naigate through the
user interface to deal with business processes and case studies'
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
Product All
Level*eginner
Focus
SAP EP
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SAP ERP
SAP University Alliances
Page (/(=© 2008 SAP AG
%ontent
7ser guidance
7ser specific settings
1aigation in SAP Eas) Access #enu
&elp
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SAP ERP
SAP University Alliances
Page (/(8© 2008 SAP AG
?earning Targets
At the end of this chapter )ou can
1ame the window elements
1aigate in an SAP s)stem
Appl) personal s)stem settings
Effectiel) use &elp
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SAP ERP
SAP University Alliances
Page (/(<© 2008 SAP AG
?og on to an SAP s)stem
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SAP ERP
SAP University Alliances
Page (/20© 2008 SAP AG
SAP Eas) Access #enu
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SAP ERP
SAP University Alliances
Page (/2(© 2008 SAP AG
SAP Eas) Access #enu
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SAP ERP
SAP University Alliances
Page (/22© 2008 SAP AG
ole/based 7ser #enu
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SAP ERP
SAP University Alliances
Page (/24© 2008 SAP AG
!K1P Elements
adiobutton
Alternatie ( (nur eine Alternative möglich!)
!E Alternatie 2
oder '''''
oder '''''
oder '''''
Aneigen Lndern
%hec-box
Auswahl ( (Mehrfachwahl möglich!)
Auswahl :
Auswahl 2
Auswahl 4
Mberblic-
Chec) bo*
Radio buttons
Press buttons
Input +ields
,abs
Syste- +unction bar Application +unction bar
Co--and +ield
.transaction code/
Status bar
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SAP ERP
SAP University Alliances
Page (/2:© 2008 SAP AG
E1K .nitiatie F ld !esign
Initial screen !eader data
Position detailsPosition overvie0
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SAP ERP
SAP University Alliances
Page (/2@© 2008 SAP AG
E1K .nitiatie F 1ew !esign
header data
positionovervie0
positiondetails
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SAP ERP
SAP University Alliances
Page (/2,© 2008 SAP AG
&elp $unctions
F12 Description o+ Input Fields
F32 value list
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SAP ERP
SAP University Alliances
Page (/2=© 2008 SAP AG
SAP &elp Portal
http://help.sap.com
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SAP ERP
SAP University Alliances
Page (/28© 2008 SAP AG
$aorites
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SAP ERP
SAP University Alliances
Page (/2<© 2008 SAP AG
Transaction %odes
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SAP ERP
SAP University Alliances
Page (/40© 2008 SAP AG
Transaction SEA%&NSAPN#E17
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SAP ERP
SAP University Alliances
Page (/4(© 2008 SAP AG
Transaction .%1
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SAP ERP
SAP University Alliances
Page (/42© 2008 SAP AG
#ultiple Selection
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SAP ERP
SAP University Alliances
Page (/44© 2008 SAP AG
7ser Profile Settings ClocalD
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SAP ERP
SAP University Alliances
Page (/4:© 2008 SAP AG
7ser Profile Settings CSAP S)stemD
i i lli
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SAP ERP
SAP University Alliances
Page (/4@© 2008 SAP AG
!es-top Shortcut
SAP U i it Alli
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SAP ERP
SAP University Alliances
Page (/4,© 2008 SAP AG
Summar)
Kou are now able to/ 1ame the window elements
/ 1aigate in an SAP s)stem
/ Appl) personal s)stem settings
/ Effectiel) use help
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© 2008 SAP AG
4lobal &i)e Inc5
Abstract
This material explains the compan) on which the introduction
material is based on' .t describes its enterprise structure in detail'
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
ProductSAP EP
Level*eginner
Focus
Global *i-e .nc'.ntegration
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/48© 2008 SAP AG
Global *i-e .ncorporated
%ompan) in the bic)cle business
.nitiall) bu)s and re/sells different lines of bic)cles
Sells to both wholesale and .nternet F procure and distribute
?ater acHuires a production facilit) to manufacture its own product
F produce and distribute
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/4<© 2008 SAP AG
%ore *usiness Processes
Global *i-e .nc'
Sell F Sales and !istribution CS!D
*u) F Procurement C##D
Plan F Production Planning CPPD
#a-e F #anufacturing Execution CPPD
Trac- F $inancial Accounting C$.D
Trac- F %ontrolling C%D
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/:0© 2008 SAP AG
Two Approaches of ?earning
Standard Training/ ?eel ( .ntroductor)
/ ?eel 2 *usiness processes
/ ?eel 4 %onfiguration
*usiness Process .ntegration Approach/ %ross functional
/ 7nderstand business processes and their relationship to SAPOsorganiational structure
/ &ighlight integration9configuration
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/:(© 2008 SAP AG
%ross/functional integration
Source Un)no0n
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/:2© 2008 SAP AG
Process .ntegration
Sales #rderProcess
Sales #rder
Entry %hec- Aailabilit)
Procure-ent
Process
Pic- #aterials
Purchase eHuisition
Purchaserder
Goodseceipt
.noiceeceipt
Pa)mentto Bendor
Post Goods .ssue.noice
%ustomer
eceipt of Pa)ment
Run MRP
SAP University Alliances
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SAP ERP
SAP University Alliances
Page (/:4© 2008 SAP AG
Process .ntegration
Sales #rderProcess
Sales #rder
Entry %hec- Aailabilit)
Procure-ent
Process
Pic-
#aterials
Purchase eHuisition
Purchaserder
4oodsReceipt
InvoiceReceipt
Pay-entto Vendor
Post 4oods IssueInvoice
Custo-er
Receipt o+ Pay-ent
Run MRP
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SAP ERP
SAP University Alliances
Page (/::© 2008 SAP AG
Process .ntegration
Goods.ssue
Sales #rderProcess
Sales #rder Entry
%hec- Aailabilit)
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Run MPS0$MRP
%onert ProductionProposal Schedule
and eleaseProcure-ent
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%ompletion%onfirmation
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.noice%ustomer
eceipt of Pa)ment
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SAP ERP
SAP University Alliances
Page (/:@© 2008 SAP AG
Process .ntegration
4oodsIssue
Sales #rderProcess
Sales #rder Entry
%hec- Aailabilit)
ProductionProcess
Run MPS0$MRP
%onert ProductionProposal Schedule
and eleaseProcure-ent
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4oodsReceipt
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%ompletion%onfirmation
4oodsReceipt
Jualit)
.nspection
#rderSettle-ent
Post 4oods Issue
InvoiceCusto-er
Receipt o+ Pay-ent
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SAP ERP
SAP University Alliances
Page (/:,© 2008 SAP AG
Enterprise Structure CGlobal *i-e .nc'D
Plant
%lient
%hart of Accounts
%ompan)%ode
$iscal Kear Bariant
%redit %ontrol Area
Purchasingrganiation
PurchasingGroup
ShippingPoint
Salesrganiation
!istribution%hannel
!iision
Sales Area
%ontrolling Area
S?(0 S?20
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SAP ERP
y
Page (/:=© 2008 SAP AG
SAP University Alliances
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SAP ERP
y
Page (/:8© 2008 SAP AG
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© 2008 SAP AG
Sales and Distribution .SD/
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
ProductSAP EP ,'0Global *i-e .nc'
Level*eginner
Focus%ross/functional integrationSales and !istribution
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SAP ERP
Page (/@0© 2008 SAP AG
$unctionalit)
Sales Support
Sales
Shipping and Transportation
*illing
%redit #anagement
$oreign Trade
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SAP ERP
Page (/@(© 2008 SAP AG
%hapter eriew
Sales and !istribution rg' ?eels
Sales and !istribution #aster !ata
Sales rder Process/ rder/to/%ash
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SAP ERP
Page (/@2© 2008 SAP AG
rganiational Structure
S3! Structure
%lient
%ompan) %ode
Sales Area
/ Sales rganiation/ !istribution %hannel
/ !iision
Plant
Shipping Point
?oading Point
.nternal Sales Structure
Sales ffices
Sales Groups Salesperson
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SAP ERP
Page (/@4© 2008 SAP AG
Structure for Sales rder Processing
%lient :(0
%ompan) %ode%(00
Plant P(00 Plant P(0(
Sales Area
Sales rgS(00
!istribution%hannel CED
!iisionC0(D
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SAP ERP
Page (/@:© 2008 SAP AG
.nternal Sales Structure
7S Sales fficeS(00
+estern Salesffice
1orthwest SalesGroup
Southwest SalesGroup
Salesperson (
Eastern Salesffice
1orthwest SalesGroup
Southwest SalesGroup
Salesperson 2
Salesperson 4
Salesperson :
Salesperson @
Salesperson , Salesperson =
Salesperson 8
Salesperson <
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SAP ERP
Page (/@@© 2008 SAP AG
Structure for !istribution
%lient :(0
%ompan) %ode%(00
Plant P(00 Plant P(0(
Shipping PointExpress !oc-
?oading Point?P0(
Shipping Point$reight !oc-
Shipping Pointail !oc-
?oading Point?P02
?oading Point?P04
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SAP ERP
Page (/@,© 2008 SAP AG
S! #aster !ata
Custo-er Master
Material Master
Sales Condition
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SAP ERP
Page (/@=© 2008 SAP AG
%ustomer #aster !ata
%ustomer #aster
/ %ontains all of the informationnecessar) for processing orders"delieries" inoices and customerpa)ment
/ Eer) customer #7ST hae amaster record
%reated b) Sales Area/ Sales rganiation
/ !istribution %hannel
/ !iision
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SAP ERP
Page (/@8© 2008 SAP AG
%ustomer #aster !ata
The customer master information
is diided into 4 areas/ General !ata
/ %ompan) %ode !ata
/ Sales Area !ata
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SAP ERP
Page (/@<© 2008 SAP AG
%ustomer #aster
Co-pany Code 178%ompan) %ode (0(
%ompan) %ode (00
%lient :(0
Sales rg' (0(
Sales rg' (00
4eneral In+or-ation releant for the entire organiation 1ame Address %ommunication
Co-pany Code speci+ic in+or-ation Acc' #gmt
Pa)ment *an-
Sales Area speci+ic in+or-ation Sales ffice %urrenc)
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SAP ERP
Page (/,0© 2008 SAP AG
#aterial #aster !ata
#aterial #aster
/ %ontains all the information acompan) needs to manage abouta material
/ .t is used b) most componentswithin the SAP s)stem
I Sales and !istribution
I #aterials #anagementI Production
I Plant #aintenance
I Accounting9%ontrolling
I Jualit) #anagement
/ #aterial master data is stored in
functional segments called Biews
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SAP ERP
Page (/,(© 2008 SAP AG
#aterial #aster Biews
#aterial #aster
*asic !ata
Sales !ata
%ontrolling !ata
$orecasting !ata
Purchasing !ata
#at' Plan' !ata
Accounting !ata
Storage !ata
Jualit) !ata
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SAP ERP
Page (/,2© 2008 SAP AG
#aterial #aster
Sales #r( 178
Sales rg (0(Sales rg (00
%lient :(0
Storage ?ocation 20Storage ?ocation (0
4eneral In+or-ation releant for the entire organiation 1ame +eight 79#
Sales speci+ic in+or-ation !elier) Plant ?oading Grp
Stora(e Location speci+ic in+or-ation Stoc- Jt)
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SAP ERP
Page (/,4© 2008 SAP AG
%ustomer #aterial .nformation ecord
!ata on a material defined for a
specific customer is stored in a%ustomer material info record'
.nfo ecords contain/ %ustomer/specific material
number / %ustomer/specific material
description/ %ustomer/specific data on
delieries and delier) tolerances
Kou can also maintain default textto appear on sales orders for thatcustomer
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SAP ERP
Page (/,:© 2008 SAP AG
%ondition #aster CPricingD
%ondition master data includes
/ Prices/ Surcharges
/ !iscounts
/ $reights
/ Taxes
Kou can define the conditionmaster to be dependent onarious data
/ #aterial specific
/ %ustomer specific
%onditions can be dependent onan) document field
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SAP ERP
Page (/,@© 2008 SAP AG
utput
utput is information that is sent
to the customer using ariousmedia" such as
/ E/mail
/ #ail
/ E!.
/ $ax
/ #?
utput examples/ Juotation
/ %onfirmation
/ .noice
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SAP ERP
Page (/,,© 2008 SAP AG
Sales rder Process
Sales rder Entr)
Post Goods .ssue
.noice%ustomer
Pic- #aterials
eceipt of %ustomer Pa)ment
Pac-#aterials
%hec- Aailabilit)
Pre/sales Actiities
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SAP ERP
Page (/,=© 2008 SAP AG
Pre/Sales Actiities C%# ?ightD
Sales Support is a component of S! that assists in the sales"
distribution" and mar-eting of a companies products and sericesto its customers' .t contains the following functionalit)/ %reating and trac-ing customer contacts and communications Csales
actiit)DI Phone call records
I n/site meetingI ?etters
I %ampaign communication
/ .mplementing and trac-ing direct mailing" internet" and trade faircampaigns based on customer attributes
Pre/sales documents need to be managed within the presalesactiities .nHuiries and Juotations' These documents help identif)possible sales related actiit) and determine sales probabilit)'
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SAP ERP
Page (/,8© 2008 SAP AG
Pre/Sales Actiities C%# ?ightD
The ultimate goal of all pre/
sales actiities is to eHuip thesales technician with all theinformation necessar) tonegotiate and complete thepotential sale'
.nformation needed/ Past sales actiit)
/ Past communication
/ %ontact information
/ General %ompan) info
/ %redit limits and usage
/ %urrent bac-orders
4,0Q iew of )our customer
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SAP ERP
Page (/,<© 2008 SAP AG
.nHuir)
An inHuir) is a customer>s reHuest to a compan) for information or
Huotation in respect to their products or serices without obligationto purchase'/ &ow much will it cost
/ #aterial9Serice aailabilit)
/ #a) contain specific Huantities and dates
The inHuir) is maintained in the s)stem and a Huotation is createdto address Huestions for the potential customer'
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SAP ERP
Page (/=0© 2008 SAP AG
Juotation
The Huotation presents the
customer with a legall) bindingoffer to delier specific productsor a selection of a certain amountof products in a specifiedtimeframe at a pre/defined price'
QuotationDA,E $ebruar) 2@" 2008
(24 An) Street uotation 9 2000000(*attle %ree-" #. :<0(@ Custo-er ID
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SAP ERP
Page (/=(© 2008 SAP AG
Sales rder
Sales order processing can originate from a ariet) of documents
and actiities/ %ustomer contacts us for order phone" internet" email
/ Existing %ontract
/ Juotations
The electronic document that is created should contain thefollowing basic information/ %ustomer .nformation
/ #aterial9serice and Huantit)
/ Pricing CconditionsD/ Specific delier) dates and Huantities
/ Shipping information
/ *illing .nformation
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SAP ERP
Page (/=2© 2008 SAP AG
Sales rder
The sales document is made up
of three primar) areas/ &eader
I !ata releant for the entire salesorder Ex customer data" totalcost of the order
/ ?ine .temI .nformation about the specific
product Ex material andHuantit)" cost of an indiidual line
/ Schedule ?inesI 7niHuel) belongs to a ?ine .tem"
contains delier) Huantities anddates for partial delieries
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SAP ERP
Page (/=4© 2008 SAP AG
Sales rder
The sales order contains all of the information needed to process
)our customers reHuest" the following information is determined foreach sales order/ !eliering Schedule
/ Shipping point and route determination
/ Aailabilit) %hec-
/ Transfer of reHuirements to #P/ Pricing
/ %redit limit chec-
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SAP ERP
Page (/=:© 2008 SAP AG
!elier) Scheduling
+hen an order is created the )ou must enter a reHuested delier)
date for the order or each line item'
The s)stem will then determine a delier) timeline" this will beused when determining our material aailabilit)" or ATP CAailabilit)
to PromiseD date'
The s)stem will determine this date using forward and bac-wardscheduling rules )ou hae defined'
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SAP ERP
Page (/=@© 2008 SAP AG
*ac-ward Scheduling
Re6uestedDelv5 Date
4oodsIssueLoadin(
Material
Availability#rder Date
,ransp5
Sched5
TransitTime
C2 da)sD
?oadingTime
C( da)D
Pic- 3 Pac-Time
C2 da)sD
Transp'Sched'Time
C( da)D
2nd 4rd :th @th ,th(st
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SAP ERP
Page (/=,© 2008 SAP AG
$orward Scheduling
TransitTime
C2 da)sD
?oadingTime
C( da)D
Transp'Sched'Time
C( da)D
'e0Delv5Date
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Pic- 3 Pac-Time C2 da)sD
=th
Re6uestedDelv5Date
4oodsIssueLoadin(
Material
Availability
#rder Date
,ransp5
Sched5
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SAP ERP
Page (/==© 2008 SAP AG
Shipping 3 oute !etermination
!uring the creation of the sales order the s)stem must determine
the shipping point from which the material will be shipped and theroute the material will ta-e to get from )our warehouse to )ourcustomers location'
A shipping point is determined for each line item within the order'
The route determination will is used to define the transit time of thematerial that we used in scheduling'
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SAP ERP
Page (/=8© 2008 SAP AG
Aailabilit) %hec-
Aailabilit) %hec-
/ !etermines the materialaailabilit) date
/ %onsiders all inward and outwardinentor) moements
Proposes 4 methods of delier)
/ ne/time delier)/ %omplete delier)
/ !ela)ed proposal
ules are created b) K7
SAP University Alliances
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SAP ERP
Page (/=<© 2008 SAP AG
Transfer to Planning
The order is transferred to
#aterial eHuirements Planningas an C%.D %ustomer.ndependent eHuirement' .f adeficit is found the s)stem willpropose a Purchase eH' orrder to fulfill the shortage'
SAP University Alliances
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SAP ERP
Page (/80© 2008 SAP AG
Pricing
The s)stem displa)s pricing information for all sales documents on
the pricing screens at both the header and the line item leel'/ &eader pricing is alid for the whole order it is the cumulatie of all line
items within the order
/ ?ine item pricing is for each specific material'
The s)stem will automaticall) search for price" discounts"surcharges" calculate taxes and freight' Kou hae the abilit) tomanuall) manipulate the pricing at both the header and line itemleel within the sales order b) entering a condition t)pe andamount'/ Taxes and freight can be set/up so we can>t manuall) enter
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SAP ERP
Page (/8(© 2008 SAP AG
%redit %hec-
Allows )our compan) to manage its credit exposure and ris- for
each customer b) specif)ing credit limits' !uring the sales order process the s)stem will alert the sales rep
about the customers credit situation that arises" if necessar) thes)stem can be configured to bloc- orders and delieries'
SAP University Alliances
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SAP ERP
Page (/82© 2008 SAP AG
Shipping 3 Transportation
The shipping process begins when )ou create the delier)
document for the sales order' This document controls" supports"and monitors numerous sub/processes for shipping processing/ Pic-ing
/ Pac-ing
/ Post Goods .ssue
.ntegrated with the #aterial #anagement C##D and $inance C$.Dmodules
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SAP ERP
Page (/84© 2008 SAP AG
Shipping
rder %ombination
Sales #rder 1
Sales #rder 8
Sales #rder %
Delivery =>18
Partial!elier)
Sales #rder 3
Delivery =>1%
Delivery =>13
Delivery =>1?
%omplete!elier)
Sales #rder ?
Delivery =>1@
SAP ERP
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SAP ERP
Page (/8:© 2008 SAP AG
!elier) %reation
%hec-s order and materials to determine if a delier) is possible
U delier) bloc- CholdD" completeness %onfirms aailabilit)
%onfirms export9foreign trade reHuirements
!etermines total weight 3 olume
SAP ERP
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! li % i
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SAP ERP
Page (/8@© 2008 SAP AG
!elier) %reation
Generates pac-ing proposal
%alculates weight and olume
%hec-s scheduling
%onsiders partial delieries
7pdates route assignment Assigns pic-ing location
7pdates sales order
!etermines batches
Jualit) chec- Cif neededD
7pdates sales order
SAP ERP
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! li ! t
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SAP ERP
Page (/8,© 2008 SAP AG
!elier) !ocument
The !elier) !ocument initiates the delier) process and is the
control mechanism for this process/ Pic-ing
/ Pac-ing
/ ?oading
/ Posting Goods .ssue
%hanges to delier) are allowable / products" Huantities
SAP ERP
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Pi -i
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SAP ERP
Page (/8=© 2008 SAP AG
Pic-ing
Juantities based on delier) note
Assigned date when pic-ing should begin
Automated storage location assignment
Supports serial number9lot number trac-ing and batchmanagement
.ntegrated with +arehouse #anagement C+#D
SAP ERP
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? di d P -i
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SAP ERP
Page (/88© 2008 SAP AG
?oading and Pac-ing
.dentifies which pac-aging is to be used for specified products
Ccustomer preference and 7%%/(28 considerationsD .dentifies and updates accounts associated with returnable
pac-aging
Trac-s the pac-ed product b) container
.nsures weight9olume restrictions are enforced
All pac-ed items are assigned to the reHuired means oftransportation
SAP ERP
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G d i
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SAP ERP
Page (/8<© 2008 SAP AG
Goods issue
Eent that indicates the legal change in ownership of the products
educes inentor) and enters %ost of Goods Sold
Automaticall) updates the General ?edger CG9?D accounts
Ends the shipping process and updates the status of the shippingdocuments
SAP ERP
SAP University Alliances
*illi
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SAP ERP
Page (/<0© 2008 SAP AG
*illing
The billing document is created b) coping data from the sales
order and9or delier) document'/ rder/based billing
/ !elier)/based billing
The billing process is used to generate the customer inoice'
.t will update the customer>s credit status'
SAP ERP
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*illing !ocuments
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SAP ERP
Page (/<(© 2008 SAP AG
*illing !ocuments
The billing document will
automaticall) create a debitposting to )our customer sub/ledger account and credit)our reenue account'
.t is at this point that the sales
process is passed oer to$inancial Accounting to awaitpa)ment'
SAP ERP
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*illing #ethods
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SAP ERP
Page (/<2© 2008 SAP AG
*illing #ethods
%ollectie.noicing
!elier) based.noicing
!elier) 8V4:
!elier) 8V44
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!elier) 8V@,
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Split.noicing
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SAP ERP
SAP University Alliances
Pa)ment
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SAP ERP
Page (/<4© 2008 SAP AG
Pa)ment
Pa)ment is the final step in the sales order process" this step is
managed b) the $inancial Accounting department' $inal pa)ment includes
/ Posting pa)ments against inoices'
/ econciling differences between pa)ment and inoice'
Pa)ment will create a posting clearing the liabilit) in the A9account and increases )our ban- account'
SAP ERP
SAP University Alliances
!ocument $low
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SAP ERP
Page (/<:© 2008 SAP AG
!ocument $low
The document flow and order
status feature allows )ou to findthe status of an order at an) pointin time' The SAP updates theorder status eer) time a changeis made to an) document createdin the customer order
management c)cleCrder/to/%ashD'
SAP ERP
SAP University Alliances
Sales rder Process !ebugging
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SAP ERP
Page (/<@© 2008 SAP AG
Sales rder Process !ebugging
51eer again did . learn so much insuch a short time" because twent)participants made mista-es for meW
Kou cannot ma-e so man) mista-esall alone6
SAP %o/founder laus Tschira" on his experiences teaching
%*? to clients at .*#'
SAP ERP
SAP University Alliances
Sales rder Process !ebugging
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SAP ERP
Page (/<,© 2008 SAP AG
Sales rder Process !ebugging
!ocument $low
/ Gies rder Process Status
?ist of Sales rders CBA0@D/ Tool to $ind rder
/ 1eed student>s user id9data set number
SAP ERP
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Sales rder Process !ebugging
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SAP ERP
Page (/<=© 2008 SAP AG
Sales rder Process !ebugging
SD1SD8SD%
SD3SD?
SD@
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© 2008 SAP AG
Materials Mana(e-ent .MM/
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
ProductSAP EP ,'0Global *i-e .nc'
Level*eginner
Focus
%ross/functional integration#aterials #anagement
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%hapter eriew
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SAP ERP
Page (/(00© 2008 SAP AG
%hapter eriew
rganiation Structure
#aster !ata
Procurement Process/ Procure/to/Pa) Process
SAP ERP
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rganiational Structure for Procurement
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SAP ERP
Page (/(0(© 2008 SAP AG
rganiational Structure for Procurement
%lient
/ An independent enironment in the s)stem
%ompan) %ode/ Smallest org unit for which )ou can maintain a legal set of boo-s
Plant
/ perating area or branch within a compan)I i'e' manufacturing facilit) or distribution facilit)
Purchasing rganiation/ The bu)ing actiit) for a plant ta-es place at the purchasing
organiation
Purchasing Group/ e) that represents the bu)er or group of bu)ers
SAP ERP
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Purchasing Specific Structure
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SAP ERP
Page (/(02© 2008 SAP AG
Purchasing Specific Structure
Purchasing rganiation
/ rganiation unit responsible for procuring serices and materials/ 1egotiates conditions of the purchase with the endors
Purchasing Group/ *u)er or group of bu)ers who are responsible for certain purchasing
actiities
/ %hannel of communication for endors
SAP ERP
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Purchasing rganiation 9 Group
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SAP ERP
Page (/(04© 2008 SAP AG
Purchasing rganiation 9 Group
%entralied s'!ecentralied
Purchasing
Purchasing rg(00
%ompan) %ode(00
%ompan) %ode(0(
Plant (00
Purchasing rg(00
Purchasing rg(00
%ompan) %ode(00
Plant (00 Plant (0(
SAP ERP
SAP University Alliances
Structure for Procurement
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SAP ERP
Page (/(0:© 2008 SAP AG
Structure for Procurement
%lient :(0
%ompan) %ode%(00
Plant P(00 Plant P(0(
Purchasing rgP(00
Purchasing
Group (00
Purchasing rgP(0(
SAP ERP
SAP University Alliances
## #aster !ata
![Page 105: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/105.jpg)
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S
Page (/(0@© 2008 SAP AG
## #aster !ata
Vendor Master Data
Material Master Data
Purchasin( In+o Record
#utput Master Data
Condition Master Data
SAP ERP
SAP University Alliances
Bendor #aster !ata
![Page 106: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/106.jpg)
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Page (/(0,© 2008 SAP AG
e do as e a a
Bendor #aster
/ %ontains all the necessar)information needed to businesswith an external supplier
/ 7sed and maintained primaril) b)the Purchasing and Accounting!epartments
/ Eer) endor #7ST hae amaster record
SAP ERP
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Bendor #aster Biews
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Page (/(0=© 2008 SAP AG
%lient ?eel
/ Address/ Bendor 1umber
/ Preferred %ommunication
%ompan) %ode !ata/ econciliation Account
/ Terms of Pa)ment
/ *an- Account
Purchase rg !ata/ Purchasing %urrenc)
/ Salesman>s 1ame/ Bendor Partners
General !ata
%ompan) %ode !ata$inancial Accounting C$.D
Purchasing !ata#aterials #gmt C##D
SAP ERP
SAP University Alliances
Bendor #aster
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Page (/(08© 2008 SAP AG
Co-pany Code 178%ompan) %ode (0(
%ompan) %ode (00
%lient :(0
Purchasing rg' (0(Purchasing rg' (00
4eneral In+or-ation releant for the entire organiation 1ame Address %ommunication
Co-pany Code speci+ic in+or-ation Acc' #gmt
Pa)ment *an-
Purchasin( #r(5 speci+ic in+or-ation .ncoterms %urrenc)
SAP ERP
SAP University Alliances
#aterial #aster !ata
![Page 109: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/109.jpg)
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Page (/(0<© 2008 SAP AG
#aterial #aster
/ %ontains all the information acompan) needs to manage abouta material
/ .t is used b) most componentswithin the SAP s)stem
I Sales and !istribution
I#aterials #anagementI Production
I Plant #aintenance
I Accounting9%ontrolling
I Jualit) #anagement
/ #aterial master data is stored infunctional segments called Biews
SAP ERP
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#aterial #aster Biews
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Page (/((0© 2008 SAP AG
#aterial #aster
*asic !ata
Sales !ata
%ontrolling !ata
$orecasting !ata
Purchasing !ata
#at' Plan' !ata
Accounting !ata
Storage !ata
Jualit) !ata
SAP ERP
SAP University Alliances
#aterial #aster
![Page 111: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/111.jpg)
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Page (/(((© 2008 SAP AG
Plant 178Plant (0(
Plant (00
%lient :(0
Storage ?ocation 20Storage ?ocation (0
4eneral In+or-ation releant for the entire organiation 1ame +eight 79#
Plant speci+ic in+or-ation Purchasing !ata +or- Sch'
#P
Stora(e Location speci+ic in+or-ation Stoc- Jt) Pic-ing
SAP ERP
SAP University Alliances
Purchasing .nformation ecord
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Page (/((2© 2008 SAP AG
$ramewor- for Purchase
rder / %ontains the relationship
between a endor and amaterial
%an be created
/ #anuall)/ Automaticall) F Juotations
/ Automaticall) F Pur rders
eporting
/ Bendor Ealuation Material Master Vendor Master
Purchasin(
In+or-ation Record
SAP ERP
SAP University Alliances
Purchasing .nformation ecord
![Page 113: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/113.jpg)
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Page (/((4© 2008 SAP AG
Allows bu)ers to Huic-l)
determine/ +hich endors hae offered orsupplied specific materials
.nfo ecords contain/ !ata on pricing and conditions
/ ?ast purchase order
/ Tolerance limits for delieries
/ Specific lead times
/ Aailabilit) periods
/ Bendor Ealuation data
Seres as default information forPurchase rders
SAP ERP
SAP University Alliances
#aster !ata in 7se
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Page (/((:© 2008 SAP AG
Purchase#rder
3?55555571
Material Master Vendor Master
Purchasing.nformation ecord
SAP ERP
SAP University Alliances
Procurement Process
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Page (/((@© 2008 SAP AG
Purchase eHuisition
Pa)mentto Bendor
1otif)Bendor
Bendor Shipment.noiceeceipt
Goodseceipt
Purchaserder
Bendor
Selection
SAP ERP
SAP University Alliances
Purchase eHuisition
![Page 116: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/116.jpg)
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Page (/((,© 2008 SAP AG
.nternal !ocument instructing the purchasing department to
reHuest a specific good or serice for a specified time eHuisitions can be created two wa)s
/ !irectl) / #anuall)I person creating determines what" how much" and when
/ .ndirectl) / Automaticall)
I #P" Production rders" #aintenance rders" Sales rders
SAP ERP
SAP University Alliances
eHuisition Sourcing
![Page 117: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/117.jpg)
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Page (/((=© 2008 SAP AG
nce the reHuisition has been assigned a source of suppl) it can
be released for processing There are a ariet) of wa)s that a purchasing department can
process a reHuisition to determine the appropriate Source ofSuppl)/ .nternal Sourcing eHuirements
/ Source ?ist/ utlined Agreement
/ $J
SAP ERP
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.nternal Sourcing
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Page (/((8© 2008 SAP AG
The reHuisition for materials could be satisfied b) sources within
our compan)'/ .t is possible that a plant within )our firm could represent a potential
source of suppl) for the material needed Ccentralied warehouseD
/ .f an internal source is identified the reHuirement is coered b) aninternal procurement transaction Cstoc- transport orderD
SAP ERP
SAP University Alliances
Source ?ist
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Page (/((<© 2008 SAP AG
A source list is a record that specifies the allowed means for
procuring a material for a certain plant within a gien time period'/ .f the list contains a sole source the s)stem will assign the endor to
the reHuisition'
/ .f seeral options exist the s)stem will displa) a list of endors for )outo choose from'
/ .f no source has been established the s)stem will reert to searchinformation records and outline agreements'
SAP ERP
SAP University Alliances
utline Agreement
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Page (/(20© 2008 SAP AG
eHuisitions can be satisfied through existing longer/term
purchasing agreement These agreements are subdiided into
/ %ontractsI %onsists of items defining the indiidual materials" material groups" or
serices with prices and in man) cases Huantities
F Juantit) F Balue
/ Scheduling AgreementsI Total Huantit) of material is spread oer a certain period in a delier)
schedule" consisting of line items indicating Huantities and their planneddelier) date
SAP ERP
SAP University Alliances
eHuest for Juotation
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Page (/(2(© 2008 SAP AG
.f nothing exist in the s)stem we ma) need to submit a reHuest for
Huotation to our endors' An $J is an initation to a endor b) aPurchasing rganiation to submit a bid for the suppl) of materialsor serices/ The accepted Huotations will generate Purchasing .nformation ecords
/ Perform Juotation Price %omparisons
/ $inall) Select a Juotation
Pur Re65
(enerateRF
Vendor1
Vendor8
Vendor%
uote
uote
uote
P5#53?>18
ReectLetter
Eval5
SAP ERP
SAP University Alliances
Juotation from Bendor
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Page (/(22© 2008 SAP AG
The Huotation receied b) )our compan) is a legall) binding offer"
should decide to do business with the endor" containing price>sand conditions for the materials specified in the $J for apredefined period of time'/ .n SAP the $J and the Juotation will be become a single document"
)ou will enter the endor>s response in the $J )ou created'
SAP ERP
SAP University Alliances
Bendor Ealuation once .dentified
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Page (/(24© 2008 SAP AG
Bendor ealuation helps purchasing ealuate endors for sourcing while
also enabling the compan) to monitor endor relationships throughperformance scores and criteria )ou put in place'/ Supports a maximum of << main criteria and 20 subcriteria for each main
I Price F Price ?eel
F Price &istor)
I Jualit) F Goods eceipt
F Jualit) Audit
F %omplaints9eXection leel
I !elier) F n/time delier) performance
F Juantit) reliabilit)
F %ompliance with shipping instructions
F %onfirmation !ate
/ Kou then must establish a scoring range C( /(00D and determine the weightfactors of scores for each'
SAP ERP
SAP University Alliances
Purchase rder
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Page (/(2:© 2008 SAP AG
A purchase order is a formal reHuest to a endor for a specific
material or serice under the stated conditions Purchase rders can be created manuall)
/ eference a Purchase rder
/ eference a Purchase eHuisition
/ eference a $J9Juotation
/ +ithout eference
Purchase rders can be create automaticall)
SAP ERP
SAP University Alliances
Purchase rder
![Page 125: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/125.jpg)
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Page (/(2@© 2008 SAP AG
A purchase order can be used for
a ariet) of purposes" the itemcategor) Cprocurement t)peDdefined in the P will dictate theuse of the order and the processthat the order will follow
/ Standard
I Stoc- or %onsumption/ Serices
/ Subcontracting
/ Third/Part)
/ %onsignment
SAP ERP
SAP University Alliances
Purchase rder Structure
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Page (/(2,© 2008 SAP AG
!eader
Bendor !ate!oc' 1umber %urrenc)Terms of Pa)ment P Price
Ite- #vervie0
#aterials Price97of#Juantities!elier) !ate
Line Ite-
P &istor) Tolerances?ine Price!elier) Schedule
Purchaserder
:@''''''0(
SAP ERP
SAP University Alliances
Purchase rder utput
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Page (/(2=© 2008 SAP AG
nce a Purchase rder has been created the endor needs to be
notified/ Printed
/ E/mail
/ E!.
/ $ax
/ #?
There are a ariet) of forms that aid in the purchasing process andare generated from the Purchase rder / Purchase rder utput
/ rder Ac-nowledgement $orms
/ eminders
/ Schedule Agreements
SAP ERP
SAP University Alliances
Goods eceipt
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Page (/(28© 2008 SAP AG
Purchaserder
:@''''''0(
Bendor
1otif) Bendor
ShipmentGoodseceipt
SAP ERP
SAP University Alliances
Goods eceipt
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Page (/(2<© 2008 SAP AG
Goods moement in which we accept goods into our s)stem
.f materials are deliered against a Purchase rder we willreference that rder / !etermine if we got what we ordered
/ S)stem can purpose data for us from the PI #aterial" Huantit)
/ Purchase rder &istor) is update with the receipt/ 7pdates Ph)sical .nentor)
/ 7pdates .nentor) G9? Account
SAP ERP
SAP University Alliances
#aterial #oements
![Page 130: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/130.jpg)
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Page (/(40© 2008 SAP AG
+hen a goods moement ta-es place it is represented b) a
#oement T)pe/ #oement t)pes are three/digit -e)s used to represent a moement ofgoods
I (0( F goods receipt into warehouse
I (04 F goods receipt into G bloc-ed stoc-
I (22 F return delier) to endor
I 24( F consumption for a sales order
I @,( F initial entr) of stoc-
!estinations for eceipt of Goods
/ +arehouse F 7nrestricted" Jualit)" *loc-ed/ Jualit)
/ Goods eceipt *loc-ed Stoc-
SAP ERP
SAP University Alliances
Effects of a Goods eceipt
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Page (/(4(© 2008 SAP AG
+hen a Goods #oement for the receipt of goods ta-es place a
series of eents occur / #aterial !ocument is %reated
/ Accounting !ocument is %reated
/ Stoc- Juantities are 7pdated
/ Stoc- Balues are 7pdated
/ Purchase rder is 7pdated/ utput can be generated CG slip 9 pallet labelD
SAP ERP
SAP University Alliances
.noice Processing
![Page 132: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/132.jpg)
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Page (/(42© 2008 SAP AG
.ncoming .noices are reference against a Purchase rder to erif)
their content" prices" and arithmetic' .f discrepancies arise between the purchase order or goods receipt
and the inoice the s)stem with generate a warning or an error / !epending on s)stem configuration the difference could cause the
s)stem to *loc- the .noice
Purchase order / Target Huantit) /
/ Target price /
4oods receipt / Actual Huantit) /
Invoice receipt/ Actual price /
SAP ERP
SAP University Alliances
.noice Processing
![Page 133: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/133.jpg)
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Page (/(44© 2008 SAP AG
+hen an inoice is saed it applies the liabilit) from the Goods
eceipt of our Purchase rder to a Bendor
7pon erification the/ Purchase rder is updated
/ #aterial #aster is 7pdated C#APD/ Accounting !ocument is created
nce the .noice has been posted the erification process iscompleted and the pa)ment process is initiated within $inancial
Accounting
SAP ERP
SAP University Alliances
Pa)ment to Bendor
![Page 134: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/134.jpg)
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Page (/(4:© 2008 SAP AG
%an be done automaticall) or manuall)
/ Post utgoing Pa)ment s' Pa)ment Program
Elements of the Pa)ment Transaction/ Pa)ment #ethod
/ *an- from which the) get paid
/ .tems to be Paid
/ %alculate Pa)ment Amount
/ Print Pa)ment #edium
Process will create a financial accounting document to record thetransaction
SAP ERP
SAP University Alliances
Good eceipt 9 .noice eceipteconciliation Account
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Page (/(4@© 2008 SAP AG
Purchase reHuisition
Purchase order #aterials #anagement C##Dand $inancial Accounting C$.D
ia automatic accountassignment
Goods receipt
1o impact on$inancial Accounting C$.D
!r %r
.nentor)
(00!r %r
G 9 .
(00
SAP ERP
SAP University Alliances
Goods eceipt 9 "nvoice eceipt
econciliation Account
![Page 136: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/136.jpg)
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Page (/(4,© 2008 SAP AG
Amount owed isassigned and transferred to
endor account pa)able.noice receipt
!r %r
Bendor A9P
(00
!r %r
G 9 .
(00
SAP ERP
SAP University Alliances
Bendor Pa)ment
![Page 137: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/137.jpg)
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Page (/(4=© 2008 SAP AG
Amount owed is paid toendor and account pa)able
is reduced*an-
!r %r
Bendor A9P
(00
!r %r
*an-
(00
SAP ERP
SAP University Alliances
$. F ## .ntegration Point
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Page (/(48© 2008 SAP AG
InvoiceReceipt
Pay-entPro(ra-
4oodsReceipt
AP
.Vendor/Dr Cr
4R $ IR
B177
&an)Dr Cr
Inventory
B177 B177 B177
Dr Cr Dr Cr
B177 B177
SAP ERP
SAP University Alliances
![Page 139: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/139.jpg)
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Page (/(4<© 2008 SAP AG
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© 2008 SAP AG
Production Plannin( E*ecution.PP/
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
ProductSAP EP ,'0Global *i-e .nc'
Level*eginner
Focus
%ross/functional integrationProduction PlanningProduction Execution
SAP ERP
SAP University Alliances
Production Planning
![Page 141: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/141.jpg)
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Page (/(:(© 2008 SAP AG
SAP !iides Production into multiple processes
/ Production Planning
/ #anufacturing ExecutionI !iscrete #anufacturing
I epetitie #anufacturing
I A1*A1
/ Production F Process .ndustriesI .ntegrated planning tool for batch/orientated process manufacturing
I !esign primaril) for chemical" pharmaceutical" food and beerageindustries along with batch/oriented electronics
SAP ERP
SAP University Alliances
Structure
![Page 142: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/142.jpg)
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Page (/(:2© 2008 SAP AG
%lient
%ompan) %ode
Plants
Storage ?ocations
+or- %enter ?ocations
SAP ERP
SAP University Alliances
PP #aster !ata
![Page 143: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/143.jpg)
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Page (/(:4© 2008 SAP AG
#aterials
*ill of #aterials C*#D
outings
+or- %enters
Product Groups
SAP ERP
SAP University Alliances
#aterial #aster ecord
![Page 144: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/144.jpg)
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Page (/(::© 2008 SAP AG
SAP ERP
SAP University Alliances
*ill of #aterials C*#D
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Page (/(:@© 2008 SAP AG
?ist of components that ma-e up a product or assembl)
$rame
Pedal
*rea- it
$ront +heel/ $ront im
/ $ront Tire
/ $ront Tube
ear +heel
/ ear im/ ear Tire
/ ear Tube
/ Gear
Saddle/ Post
/ Seat
/ %lip
&andle *ar/ *ell
/ %lasp
/ &andle
SAP ERP
SAP University Alliances
*ill of #aterials C*#D
![Page 146: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/146.jpg)
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Page (/(:,© 2008 SAP AG
Single/?eel
Sin(leLevel
$inished *i-e
$ront +heel$rame
ear +heelPedal it
Saddle*ra-e it
&andle *ars
SAP ERP
SAP University Alliances
*ill of #aterials C*#D
![Page 147: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/147.jpg)
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Page (/(:=© 2008 SAP AG
Single/?eel s' #ulti/?eel
Sin(leLevel
$inished *i-e
$ront+heel
ear +heel
ear im
MultiLevel &#M
$rame Pedal *ra-e&andle*ars
Saddle
ear Tire
Tube
Gear
$rontim
$rontTire
Tube
Sin(leLevel
*ell
%lasp
&andle*ar
*ell
%lasp
&andle*ar
Sin(leLevelSin(leLevel Sin(leLevel
SAP ERP
SAP University Alliances
*ill of #aterials C*#D
![Page 148: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/148.jpg)
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Page (/(:8© 2008 SAP AG
Bariant *ill of #aterial C*#D
/ Seeral products with a large proportion of identical parts'
Sin(leLevel
$inished *i-e
$ront +heelGraphite $rame
ear +heelPedal it
Saddle*ra-e it
&andle *ars
Sin(leLevel
$inished *i-e
$ront +heelTubular $rame
ear +heelPedal it
Saddle*ra-e it
&andle *ars
SAP ERP
SAP University Alliances
*# F .tem %ategories
![Page 149: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/149.jpg)
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Page (/(:<© 2008 SAP AG
.tem %ategor)
/ Stoc- .tem/ 1on/stoc- .tem
/ Bariable #aterial F Sheet of steel
/ .ntra .tem F Phantom material F process industr)
/ %lass .tem F place holder
/ !ocument .tem/ Text .tem
SAP ERP
SAP University Alliances
outings
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outings enable )ou to plan the production of materials CproductsD'
outings are used as a template for production orders and runschedules
outing are also used as a basis for product costing'
Series of seHuential steps CoperationsD that must be carried out to
produce a gien product outings contain
/ +hat" +here" +hen" &ow
SAP ERP
SAP University Alliances
outings
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Page (/(@(© 2008 SAP AG
outing F peration (0
/ Explains the steps inoled in this operation *# F $ront +heel" ear +heel and $rame
/ utlines the components that will be consumed in the routing
+or- %enter F 00+%(
/ .dentifies were the operations will ta-e place and identifies the businesstransaction to be carried
SAP ERP
SAP University Alliances
outings
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Page (/(@2© 2008 SAP AG
outing for $inished *i-e
peration
+or- %enter
Plant
%ontrol e)
!escription
Time and 7nit of #easure
Actiit) T)pe
SAP ERP
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outing and *#
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Page (/(@4© 2008 SAP AG
Routin(
Material Master Finished &i)e
&#M
#per5 17
#per5 87#per5 %7
Front "heel
Rear "heel
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#p5
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!andle&ars
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Products arrie at thebeginning of the operationto which the) are assigned
#per5 37
#per5 ?7Pedals
SAP ERP
SAP University Alliances
+or- %enter
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A location within a plant where alue/added wor- Coperations or actiitiesDare performed
/ +or- %enters can representI People or Groups of People
F ohnn) Storm" !a) Shift (I #achines or Groups of #achines
F .n- #ixer" .n- .nXection #achineI Assembl) ?ines
F Pen Assembl) ?ine 2
+or- center used to define capacities/ ?abor / #achine/ utput/ Emissions
%apacities used in
/ %apacit) reHuirements planning C%PD !etailed scheduling
%osting
SAP ERP
SAP University Alliances
+or- %enter
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Page (/(@@© 2008 SAP AG
+or- centers capture and use the following esource elated data
/ *asic !ataI Person esponsible" ?ocation of +or- %enter
/ Scheduling .nformationI Jueues and #oe Times CinteroperationD" $ormula e)s
/ %osting !ataI %ost %enter" Actiit) T)pes
/ Personnel !ataI People" Positions" Jualifications
/ %apacit) PlanningI Aailable %apacit)" $ormulas" perating Time
/ !efault !ataI %ontrol e)" Standard Text e)
SAP ERP
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Product Group
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Page (/(@,© 2008 SAP AG
Aggregate planning that group together materials or other product
groups CProduct $amiliesD #ulti/ or Single/ ?eel Product Groups
/ The lowest leel must alwa)s consist of materials
*i-esTouring#ountain
2: Speed(8 Speed (8 Speed 2: Speed
ed 2:T *lue 2:Ted 2:# *lue 2:#
SAP ERP
SAP University Alliances
#aterial Planning
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SP proides a method for Sales Planning" Production Planning"$easibilit)
SAP ERP
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Production Planning 3 Execution
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Page (/(@8© 2008 SAP AG
De-andMana(e-ent
Forecastin(
Sales #perationsPlannin(
SIS C#$PA
MPS
MRP
Manu+acturin(E*ecution
#rder Settle-ent
Procure-entProcess
Strate(ic Plannin(
Detailed Plannin(
Manu+acturin( E*ecution
SAP ERP
SAP University Alliances
Production Planning 3 Execution
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Page (/(@<© 2008 SAP AG
Pla)ers in the Game
/ Strategic PlanningI %E" %" %."%$" %ontroller"#ar-eting!irector
/ !etailed Planning
I ?ine #anagers"ProductionScheduler" #P%ontroller"%apacit)Planners
/ ExecutionI ?ine +or-ers"Shop $loorSuperisors
De-andMana(e-ent
Forecastin(
Sales #perationsPlannin(
SIS C#$PA
MPS
MRP
Manu+acturin(E*ecution
#rder Settle-ent
Procure-entProcess
Strate(icPlannin(
DetailedPlannin(
Manu+acturin(E*ecution
SAP ERP
SAP University Alliances
$orecasting
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$orecasting is the foundation
of a reliable SP Accurate forecasts are
essential in the manufacturingsector
erstoc-ed 3 understoc-edwarehouses result in the samething a loss in profits'
$orecasts are A?+AKS+1G
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SAP ERP
SAP University Alliances
Planning ?eels
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Page (/(,2© 2008 SAP AG
*i-es
@@R
Touring:@R
#ountain
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2: Speed40R
(8 Speed:0R
(8 Speed,0R
2: Speed
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ed 2:T
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:0R
ed 2:#
,0R
*lue 2:#
Plannin( atProduct
4roup Level
Plannin( at Material Level
SAP ERP
SAP University Alliances
Sales and perations Planning CSPD
. f i i i i
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.nformation rigination
/ Sales/ #ar-eting
/ #anufacturing
/ Accounting
/ &uman esources
/ Purchasing .ntra/firm %ollaboration
/ .nstitutional %ommonSense
SAP ERP
SAP University Alliances
Sales and perations Planning CSPD
$l ibl f ti d
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$lexible forecasting andplanning tool
7suall) consists of threesteps/ Sales Plan
/ Production Plan
/ ough %ut %apacit) Plan
Planned at an aggregateleel in time buc-ets
SAP ERP
SAP University Alliances
!emand #anagement
?i - b t St t i Pl i CSPD 3 ! t il d Pl i
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?in- between Strategic Planning CSPD 3 !etailed PlanningC#PS9#PD
The results of !emand #gmt is called the !emand Program" it isgenerated from our independent reHuirements / P. and %.
*i-es
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(8 Speed:0R
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*lue 2:T:0R
ed 2:#,0R
*lue 2:#
D i s
a ( (
r e
( a
t i o n
Product 4roups
Material
SAP ERP
SAP University Alliances
!emand #anagement
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PlannedIndependent
Re6uire-ents
Custo-er Independent
Re6uire-ents
SalesForecast
De-andPro(ra-
MPS $ MRP
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SAP ERP
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Planning Strategies
Pl i t t i t th b i d f
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Planning strategies represent the business procedures for
/ The planning of production Huantities/ !ates
+ide range of strategies
#ultiple t)pes of planning strategies based upon enironment/ #a-e/To/Stoc- C#TSD
/ #a-e/To/order C#TDI !rien b) sales orders
/ %onfigurable materialsI #ass customiation of one
/ Assembl) orders
SAP ERP
SAP University Alliances
Planning Strateg) for #a-e/to/Stoc-
Planning ta-es place using .ndependent eHuirements
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Planning ta-es place using .ndependent eHuirements/
Sales are coered b) ma-e/to/stoc- inentor) Strategies
/ (0 F 1et eHuirements Planning
/ (( F Gross eHuirements Planning
/ 40 F Production b) ?ot Sie
/ :0 F Planning with $inal Assembl)
SAP ERP
SAP University Alliances
Planning Strateg) for #a-e/to/rder
Planning ta-es place using %ustomer rders
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Page (/(=0© 2008 SAP AG
Planning ta-es place using %ustomer rders/
Sales are coered b) ma-e/to/order production Strategies
/ 20 F #a-e to rder Production
/ @0 F Planning without $inal Assembl)
/ ,0 F Planning with Planning #aterial
SAP ERP
SAP University Alliances
#aster Production Scheduling C#PSD
#PS allows a compan) to distinguish planning methods between
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Page (/(=(© 2008 SAP AG
#PS allows a compan) to distinguish planning methods betweenmaterials that hae a strong influence on profit or use criticalresources and those that do not
*i-e Set
$G/00(0/00 Gloes&elmet
Saddle$rame Etc'&andle *ars
#PS run MPS Ite-s
'onMPS Ite-s
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!emand/.ndependent s' !ependent
.ndependent !emand riginal source of the demand
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Page (/(=4© 2008 SAP AG
.ndependent !emand F riginal source of the demand'
!ependent !emand F Source of demand resides at another leel'
MPS*i-e Set
Planned #rder
MPS$G/00(0/00
MRP&elmet
Planned #rder Purchase #rder
MRP*ra-e it
Purchase #rder
Dep Dep
Dep
Indep
S i n gl e/? e2 el
# ul t i /? e2 el
SAP ERP
SAP University Alliances
#aterial eHuirement Planning C#PD
#P is used to ensure the aailabilit) of materials based on the
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Page (/(=:© 2008 SAP AG
#P is used to ensure the aailabilit) of materials based on theneed generated b) #PS or the !emand Program/ @ ?ogical Steps
I 1et eHuirements %alculation
I ?ot Sie %alculation
I Procurement T)pe
I Scheduling
I *# Explosion
SAP ERP
SAP University Alliances
1et eHuirements
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Page (/(=@© 2008 SAP AG
Procure-entProposal
Fir-ed Receipts
Fir-ed #rdersor PurchaseRe6uisitions
Re6uire-ents Planned Ind5 Re65
ReservationsSales #rders
Etc5
Stoc)Sa+ety Stoc)
Shorta(e
SAP ERP
SAP University Alliances
?ot siing
Static
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Page (/(=,© 2008 SAP AG
Static/ *ased on fixed alues in the #aterial #aster
Periodic/ Groups net reHuirements together from multiple periods
ptimum/ %alculates the optimum lot sie for a seeral periods of net
reHuirements
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SAP ERP
SAP University Alliances
#P s' %onsumption/*ased
+hether or not a material is planned using #P or %onsumption
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Page (/(=<© 2008 SAP AG
+hether or not a material is planned using #P or %onsumption*ased is determined b) the #P T)pe on the #P( screen of the#aterial #aster
MRP
V& ReorderPoint
Consu-ption &ased
VV Forecast &ased
RP Replenish-ent
PD MRP
VSD Seasonal MRP
SAP ERP
SAP University Alliances
%onsumption/*ased
![Page 180: Montreal Overview Powerpoint June 2008.ppt](https://reader036.fdocuments.us/reader036/viewer/2022062400/5695d2f51a28ab9b029c53d9/html5/thumbnails/180.jpg)
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Page (/(80© 2008 SAP AG
LotSiGe
Replenish-entLead ,i-e
Sa+ety Stoc)
Reorder
Point
SAP ERP
SAP University Alliances
utput of #P
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Page (/(8(© 2008 SAP AG
MRP
Planned #rder
Convert to
In!ouseProduction
Production#rders
Process
#rders
PurchaseRe6uisitions
Purchase
#rders
Schedule
Lines
E*ternalProcure-ent
SAP ERP
SAP University Alliances
rders" orders" orders
Planned rder CplanningD
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Page (/(82© 2008 SAP AG
Planned rder CplanningD/ A reHuest created in the planning run for a material in the future
Cconerts to either a production or purchase orderD
Production rder CexecutionD/ A reHuest or instruction internall) to produce a specific product at a
specific time
Purchase rder CexecutionD/ A reHuest or instruction to a endor for a material or serice at a
specific time
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SAP ERP
SAP University Alliances
Production rder
Production orders are used to control production operations and
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Page (/(8:© 2008 SAP AG
p passociated costs/ Production rders define the following
I #aterial produced
I Juantit)
I ?ocation
I Time line
I +or- inoledI esources used
I &ow to costs are settled
SAP ERP
SAP University Alliances
Production rder
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Page (/(8@© 2008 SAP AG
&#M
!o0
"hat
uantity
,i-e Line
SAP ERP
SAP University Alliances
Schedule
%alculates the production dates and capacit) reHuirements for all
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Page (/(8,© 2008 SAP AG
p p ) Hoperations within an order / !etermines a outing
I peration specific time lines
I #aterial %onsumption Points
/ #aterial #aster I Scheduling #argin e) C$loatsD
/ +or- %enter I $ormulas
I Standard .nter/operation Times
SAP ERP
SAP University Alliances
elease
Two release processes
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Page (/(8=© 2008 SAP AG
p/ &eader ?eel
I Entire order and all operations are released for processing" order is gien aE? status
/ peration ?eelI .ndiidual operations within an order are released" not until the last
operation is released does the order obtains a E? status until then it is in a
PE? status Automatic s' #anual
SAP ERP
SAP University Alliances
Aailabilit) %hec-
Automatic chec- to determine whether the component" production
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Page (/(88© 2008 SAP AG
p presource tools" or capacities in an order are aailable/ %an be automatic or manuall) executed
/ !etermines aailabilit) on the reHuired date
Generates an aailabilit) log/ !ispla)s results of the chec-
/ #issing parts list/ eserations that could not be erified
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SAP ERP
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Shop $loor !ocuments
Shop $loor !ocuments are printed upon release of the Production
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Page (/(<0© 2008 SAP AG
rder" examples would be/ peration/based ?ists
I Time Tic-ets" %onfirmation Slips
/ %omponent/based ?istsI #aterial +ithdrawal Slips" Pull ?ist Cconsumption listD
/ PT ?istsI eriew of PT>s used and in which operations
/ #ulti/Purpose ?istsI peration %ontrol Tic-et" bXect eriew
SAP ERP
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#aterial +ithdrawal
+hen a production order is created it references a *# to
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Page (/(<(© 2008 SAP AG
determine the necessar) components to produce the material" itthen places a reseration on each of the components
7pon release of the order Cor operationD )ou can withdraw theresered materials from inentor)/ eseration is updated
/ .nentor) is updated/ %osts are assigned to the order as actual costs
SAP ERP
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%onfirmations
%onfirmations are used to monitor and trac- the progression of an
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Page (/(<2© 2008 SAP AG
order through its production c)cle/ %onfirmation can be done at the operation or order leel
Exact confirmation shortl) after completion of an operation isessential for realistic production planning and control
!ata that needs confirmation include
/ Juantities F )ield" scrap" rewor-/ Actiit) data F setup time" machine time/ !ates F setup" processing" teardown started or finished/ Personnel data F emplo)ee who carried out the operation" number of
emplo)ee inoled in the operation/ +or- center
/ Goods moements F planned and unplanned/ Bariance reasons/ PT usage
SAP ERP
SAP University Alliances
%onfirmations
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Page (/(<4© 2008 SAP AG
SAP ERP
SAP University Alliances
Goods eceipt
Acceptance of the confirmed Huantit) of output from the production
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Page (/(<:© 2008 SAP AG
order into stoc-/ Effects of the Goods eceipt
I 7pdates stoc- Huantit)
I 7pdates stoc- alue
I Price stored for future aluation changes
I Production order is updated
/ Three documents are createdI #aterial document
I Accounting document
I %ontrolling document
SAP ERP
SAP University Alliances
rder Settlement
%onsists of settling the actual costs incurred in the order to one ori bX
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Page (/(<@© 2008 SAP AG
more receier cost obXects
/ eceiers could include a material" a cost center" an internal order" asales order" a proXect" a networ-" a fixed asset
Parameters for rder Settlement/ Settlement Profile
I Specifics the receiers" distributions rules and method
/ Settlement StructureI !etermines how the debit cost elements are assigned to the settlement
cost elements
Settlement ule/ Automaticall) assigned on creation of order" the parameters are used
to define this ruleI &as one or more distribution rules assigned to itI !istribution rules defines cost receier" settlement share" settlement t)pe
SAP ERP
SAP University Alliances
rder Settlement
Settling a Production rder to Stoc-
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Page (/(<,© 2008 SAP AG
/ !ebt posting is made to the Production rder with the alue of thematerial
/ !ifference between the debt posting and credit posting is posted to aprice difference account
#aterial Prod' rder Price !iff'
(00 2080
YY#aterial Price determine b) the Huantit) produced times the Standard Price in the #aterial #aster'
SAP ERP
SAP University Alliances
rder Settlement
%osts anal)ed
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Page (/(<=© 2008 SAP AG
/ Primar)I #aterials
I External Processing
/ Secondar)I Production" #aterial" and Administratie erhead
I ?abor
%ost Anal)sis eporting/ %alculate and anal)e planned costs" target costs" and actual costs of
the production order'
/ %alculate and anal)e ariances
SAP ERP
SAP University Alliances
rder Settlement
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Page (/(<8© 2008 SAP AG
SAP ERP
SAP University Alliances
rder Status
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Page (/(<<© 2008 SAP AG
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© 2008 SAP AG
Financial Accountin( .FI/
SAP University Alliances
Version ('0
Authors Stephen Trac)*ret +agner Stefan +eidner
ProductSAP EP ,'0Global *i-e .nc'
Level*eginner
Focus%ross/functional integration
$inancial Accounting
SAP ERP
SAP University Alliances
Goal of $.
$inancial accounting is designed to collect the transactional datath t id f d ti f i th t d d tf li f
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Page (/20(© 2008 SAP AG
that proides a foundation for preparing the standard portfolio of
reports
.n general" these reports are primaril)" but not exclusiel)" directedat external parties
Standard reports include
/ *alance Sheet/ .ncome Statement
/ Statement of %ash $lows
SAP ERP
SAP University Alliances
Target Audience
.nternal External
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Page (/202© 2008 SAP AG
/ Executies
/ Senior #anagement
/ Administratie Staff
/ Emplo)ees
/ ?egal Authorities
/ *an-s
/ Auditors
/ Shareholders
/ .nsurance
/ Taxing Authorities
/ #edia
/ $inancial Anal)sts
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SAP ERP
SAP University Alliances
%ompan) %ode
epresents an independent legal accounting unit
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Page (/20:© 2008 SAP AG
*alanced set of boo-s" as reHuired b) law" are prepared at thisleel
A client ma) hae more than one compan) code/ 7nited States
/ 7nited ingdom
/ South America
/ %anada
/ German)Liabilities &
Owners Equity Assets
SAP ERP
SAP University Alliances
%hart of Accounts
A classification scheme consisting of a group of general ledgerCG9?D accounts
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Page (/20@© 2008 SAP AG
CG9?D accounts'
A chart of accounts proides a framewor- for the recording ofalues to ensure an orderl) rendering of accounting data'
The G9? accounts it contains are used b) one or more compan)codes'
SAP ERP
SAP University Alliances
General ?edger CG9?D Accounts
The uniHue combination of %ompan) %ode and %hart of Accountcreates a data storage area called a General ?edger
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Page (/20,© 2008 SAP AG
creates a data storage area called a General ?edger
The General ?edger contains a listing of the transactions effectingeach account in the %hart of Accounts and the respectie accountbalance
.t is utilied in the preparation of financial accounting statements
SAP ERP
SAP University Alliances
Posting a G9? Entr)
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Page (/20=© 2008 SAP AG
SAP ERP
SAP University Alliances
G9? Account Summar)
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Page (/208© 2008 SAP AG
Account nu-ber 177177 &an) AccountCo-pany code 77A1
Period Debit Credit DC bal5 &alance C$+ bal5 H?7777577 Period 1 ?8?7577 %?37577 1H17577 H?1H17577 Period 8 8?777577 1?777577 17777577 H@1H17577
SAP ERP
SAP University Alliances
*alance Sheet
Presentation of an organiation>s Assets" ?iabilities" and EHuit) ata point in time
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Page (/20<© 2008 SAP AG
a point in time
Assets +hat the compan) owns
?iabilities +hat the compan) owes
EHuit) The difference between Assets and ?iabilities
Assets Z ?iabilities [ EHuit)
SAP ERP
SAP University Alliances
*alance Sheet F Sample
Assets Liabilities
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Page (/2(0© 2008 SAP AG
Assets
%ash ("000 Accounts eceiable 4"000EHuipment @00
Total Assets :"@00
Liabilities
Accounts Pa)able =@0Taxes Pa)able 2@0
Total ?iabilities ("2@0
E6uity%ommon Stoc- 2"000etained Earnings 2@0
Total EHuit) 2"2@0
Total ?iabilitiesand EHuit) :"@00
SAP ERP
SAP University Alliances
.ncome Statement
Presentation of an organiation>s eenues and Expenses for agien period of time Ce g monthl) Huarterl) or )earl)D
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Page (/2((© 2008 SAP AG
gien period of time Ce'g'" monthl)" Huarterl)" or )earl)D
eenues" in a simple sense" are inflows of cash as a result ofselling actiities or the disposal of compan) assets
Expenses" in a simple sense" are outflows of cash or the creationof liabilities to support compan) operations
eenues / Expenses Z 1et .ncome
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SAP ERP
SAP University Alliances
Statement of %ash $lows
%onsiders the associated changes" both inflows and outflows" that haeoccurred in cash F arguabl) the most important of all assets F oer a gien
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Page (/2(4© 2008 SAP AG
g ) p g
period of time Ce'g'" monthl)" Huarterl)" or annuall)D
SAP ERP
SAP University Alliances
%ustomer and Bendor Accounts
%ustomer and Bendor account balances are maintained in $. through full)integrated accounts receiable and accounts pa)able sub/modules
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Page (/2(:© 2008 SAP AG
g p )
$inancial postings for %ustomers and Bendors are made directl) to theirrespectie indiidual accounts and accompanied b) a concurrent automaticposting to the General ?edger
SAP ERP
SAP University Alliances
%ustomer Accounts
Accounts eceiable Sub/#odule/ .nformation with respect to %ustomers who purchase the enterprise>s goods and
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Page (/2(@© 2008 SAP AG
.nformation with respect to %ustomers who purchase the enterprise s goods and
serices such as sales and pa)ments made/ Substantie and important integration between Sales and !istribution CS!D and
$.
/ *illings in S! generate $. Xournal entries for sales actiit)
Accounts Receivable.4eneral Led(er/
?7
%77
Custo-er 138
1?7
Custo-er 18%
377
Custo-er 1%?
177
Custo-er 1=
SAP ERP
SAP University Alliances
Bendor Accounts
Accounts Pa)able Sub/#odule/ .nformation with respect to Bendors from whom the enterprise purchases goods
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Page (/2(,© 2008 SAP AG
p p p g
and serices such as purchases and pa)ments made/ Substantie and important integration between #aterials #anagement C##D
and $.
/ Purchase and goods receipt actiities in ## generate $. Xournal entries
Accounts Payable.4eneral Led(er/
=?7
8?7
Vendor 1773%?
877
Vendor 1778%3
177
Vendor 177@81
%77
Vendor 177=3@
SAP ERP
SAP University Alliances
Accountants and Audit Trails
Audit trails allow an auditor to begin with an account balance on a financialstatement and trace through the accounting records to the transactions
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Page (/2(=© 2008 SAP AG
g g
that support the account balance Audit trails enable an auditor to trace indiidual transactions to the effected
account balanceCsD on a financial statement
SAP ERP
SAP University Alliances
SAP !ocument Principle
Each business transaction impacting $. writes data to the SAP databasecreating a uniHuel) numbered electronic document
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Page (/2(8© 2008 SAP AG
The document number can be used to recall the transaction at a later date
.t contains" for example" such critical and necessar) information as/ esponsible person
/ !ate and time of the transaction
/ %ommercial content
nce written to the SAP database" a financial document Cone impacting thefinancial position of the compan)D can not be deleted from the database
.t can be changed to some degree
The SAP document principle proides a solid and important framewor- for
a strong internal control s)stem F a reHuirement of law for companies thatoperate in the 7nited States
SAP ERP
SAP University Alliances
SAP !ocument Principle
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Page (/2(<© 2008 SAP AG
Period 1Doc5 no5 D, Doc5date Currency A-ount1?7777771% :J 71$7?$73 USD 1=77577 1?77777713 :J 71$7@$73 USD 7577
177777718 SA 71$7=$73 USD H?7577 1377777%38 DJ 71$13$73 USD ?8?7577
SAP ERP
SAP University Alliances
SAP $. #odule
$ull) integrated with other SAP modules including" but not limited to/ Sales and !istribution CS!D
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Page (/220© 2008 SAP AG
C D
/ #aterials #anagement C##D/ Production Planning and Execution CPPD
/ #anagerial Accounting C%D
SAP ERP
SAP University Alliances
Summar)
Purpose
SAP $. rganiational bXects
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Page (/22(© 2008 SAP AG
SAP $. rganiational bXects
$inancial Statements
%ustomer9Bendor Accounts
Audit Trails
!ocument Principle .ntegration
SAP ERP
SAP University Alliances
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Page (/222© 2008 SAP AG
SAP ERP
SAP University Alliances
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Page (/224© 2008 SAP AG
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SAP ERP
SAP University Alliances
Goal of %
#anagerial accounting F termed controlling F is designed to collectthe transactional data that proides a foundation for preparing
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Page (/22@© 2008 SAP AG
g
internal reports that support decision/ma-ing within the enterprise
These reports are exclusiel) for use within the enterprise andinclude/ %ost center performance
/Profit center performance/ *udgets anal)ses
SAP ERP
SAP University Alliances
Target Audience
Executies
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Senior #anagement !epartment #anagers
%ontrollers
%ost Accountants
SAP ERP
SAP University Alliances
rganiational bXects
These represent the legal and9or organiational iews of anenterprise
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The) form a framewor- that supports the actiities of a business inthe manner desired b) management
Permit the accurate and organied collection of businessinformation
Support the deelopment and presentation of releant informationin order to enable and support business decisions
rganiational bXects/ %ompan) %ode / %ost %enter / %hart of Accounts / .nternal rder / %ontrolling Area / Profit %enter
SAP ERP
SAP University Alliances
%ompan) %ode
epresents an independent legal accounting unit
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*alanced set of boo-s" as reHuired b) law" are prepared at thisleel
A client ma) hae more than one compan) code/ 7nited States
/ 7nited ingdom
/ South America/ %anada
/ German)Liabilities &
Owners Equity Assets
SAP ERP
SAP University Alliances
%hart of Accounts 3 %ontrolling Area
%hart of Accounts/ A complete listing of the accounts that exist in the General ?edger for
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a compan)/ Since a gien enterprise Ce'g'" General #otorsD can consist of seeral
separate legal entities Ce'g'" %adillac" %heroletD" separate compan)codes can be created for each entit) while each uses the same chartof accounts so that consolidated statements can be prepared'
%ontrolling Area/ A self/contained" organiational element for which the management of
reenues and expenses can be performed
/ A controlling area ma) include one or more compan) codes\ therefore"an enterprise can perform management accounting anal)ses and
reports across seeral companies/ A wa) to identif) and trac- where reenues and costs are incurred for
ealuation purposes
SAP ERP
SAP University Alliances
Profit %enter 3 %ost %enter
Profit %enter / esponsible for reenue generation and cost containment
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/ Ealuated on profit or return on inestment/ Enterprises are commonl) diided into profit centers based on
I egionI $unctionI Product
%ost %enter / esponsible for cost containment" not responsible for reenue
generationI ne or more alue/added actiities are performed within each cost center I 7nit that is distinguished" for example" b) area of responsibilit)" location" or
t)pe of actiit)
I %op) center I Securit) departmentI #aintenance department
SAP ERP
SAP University Alliances
.nternal rder
Temporar) cost center responsible for cost containment" notresponsible for reenue generation
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.t is used to plan" collect" and monitor the costs associated with adistinct short/term eent" actiit)" or proXect/ %ompan) picnic
/ Trade show
/ ecruiting campaign
SAP ERP
SAP University Alliances
eenue Elements
A one/to/one lin-age CmappingD between General ?edger reenueaccounts and % reenue elements is established to permit the
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transfer of $. reenue information to % Posting in $. that impact reenue accounts lead to an posting in
% to a reenue element
.n other words" reenue account Z reenue element F Xust different
words depending on whether $. obXect or % obXect
SAP ERP
SAP University Alliances
%ost Elements
A one/to/one lin-age CmappingD between General ?edger expenseaccounts and % cost elements is established to permit the transfer of $.
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expense information to % Postings in $. that impact cost accounts lead to an posting in % to a cost
element
.n other words" expense account Z cost element F Xust different wordsdepending on whether $. obXect or % obXect
Primar) %ost Element/ riginate in the General ?edger within $. and are automaticall) transferred to
% when an $. transaction is recorded in the General ?edger
Secondar) %ost Element/ 7sed exclusiel) in % for allocations and settlements between and amongstcost centers
SAP ERP
SAP University Alliances
Primar) and Secondar) %ost Elements
FinancialMana(erial
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Accountin(.FI/
4eneral Led(er Accounts
RevenueAccounts
&alanceSheet
Inco-eState-ent
E*pense
Accounts
Accountin(.C#/
A((re(ate Cost Ele-ents
Pri-ary Cost
Ele-ents
Secondary Cost
Ele-ents
SAP ERP
SAP University Alliances
Posting Primar) %ost Element
$inancial Accounting C$.D
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Primar) %ost
Element
!ebit %redit
("@00
%ost
%enter A
!ebit %redit
("@00
Supplies Expense %ash
#anagerial Accounting C%D
SAP ERP
SAP University Alliances
Posting Primar) %ost Element
$inancial Accounting C$.D
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.FI/ ,ransactionDocu-ent Amount
G9? Account ]%ost %enter
(<000(2:42
.C#/ ,ransactionDocu-ent
%ost %enter%ost Element
20000,@=
1?771?77
Cash Debit Credit
Supplies E*penseDebit Credit
Cost Center
1?77
#anagerial Accounting C%D
SAP ERP
SAP University Alliances
Posting Secondar) %ost Element
$inancial Accounting C$.D
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Secondar) %ost Element
!ebit %redit
("@00
!ebit %redit
("@00
Supplies Expense %ash
%% 2
%% 4
%ost
%enter A
#anagerial Accounting C%D
SAP ERP
SAP University Alliances
Statistical e) $igures
Proide the foundation for accurate and effectie cost allocationsbetween cost obXects
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7tilied to support internal cost allocations inoling allocations"assessments" and distributions
Examples number of emplo)ees" sHuare footage" minutes ofcomputer usage
%op)%enter
Actiit)
C20 &oursD
(0 &ours
, &ours
: &ours
Executie ffices
#aintenance!epartment
.nformation Serices!epartment
SAP ERP
SAP University Alliances
Posting Secondar) %ost Element
Rent E*pense
Executie ffices
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!ebit %redit
("@00
!ebit %redit
2"@00
Supplies E*pense
!ebit %redit
2"000
Labor E*pense
("@002"@00
2"000
("800
4"000
("200
P r i - a r y C o s t E l e - e n t
P r i - a r y C o s
t E l e - e n t
P r i - a
r y C o s t E
l e - e n t
S e c 5
C o s t E
l e -
e n t
Sec5 Cost Ele-ent
S e c 5 C o s t E l e - e n t
%op)%enter
.nformation Serices
#aintenance!epartment
SAP ERP
SAP University Alliances
T)pes of Allocation
!istributions F primar) cost elements
Assessments F combination of primar) and9or secondar) cost elements
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!istribution/ #ethod for periodicall) allocating primar) cost elements/ Primar) cost elements maintain their identities in both the sending and receiing
obXects
/ Sender and receier cost centers are full) documented in a uniHue %ontrollingC%D document
Assessment/ A method of allocating both primar) and secondar) cost elements
/ Primar) and9or secondar) cost elements are grouped together and transferredto receier cost centers through use of a secondar) cost element/ Sender and receier cost centers are full) documented in a uniHue %ontrolling
C%D document
SAP ERP
SAP University Alliances
!istributions
eceiingcost centers
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Sendingcost center Primar) costelementmaintains its identit)
A0(0 F Administrationent Expense
("@00!istribution
SAP ERP
SAP University Alliances
!istributions
eceiingcost centers
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A0(0 F Administrationent Expense
("@00Distribution
Sendingcost center
Primar) costelement
maintains its identit)
SAP ERP
SAP University Alliances
Assessments
eceiing cost center
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A020 F .TSoftware Expense
:"200
A020 F .TSupplies Expense
@00
Assessment
Sendingcost center Primar) and
secondar)cost elements
SAP ERP
SAP University Alliances
Assessments
eceiing
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A020 F .TSoftware Expense
:"200
A020 F .TSupplies Expense
@00
Sendingcost center Primar) and
secondar)cost elements
cost center
Assessment
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SAP ERP
SAP University Alliances
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The End