Monthly Progress Report No....

Monthly Progress Report No. 3Covering Project Activities During

March 2013

PT.PERENTJANADJAJAin subconsultancywith ~ Yongma Engineering Co. Ltd and iilPT. Epadascon Permata Engineering ConsultantCTCOffice: JI.Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823

Cc:1. Acting Directorof Planning, DGH2. Head of Sub Directorateof Financing and ForeignCooperation3. Kasalker PembinaanAdministrasi dan PelaksanaanPengendalianPHLN4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorate of Planning, Directorate General of Highways(Sina Marga),Ministry of PublicWorks5. File

Thank you for your kind attention.

Hereby we submit March Monthly Progress Report WINRIP Loan IBRD No 8043-10 (document

attached). ,to:

Dear Sir,

Submission of March Monthly Progress Report; WINRIP Loan IBRD No. 8043-10Subject

Attention: Ir. Agusta Ersada 5inulingga , MTOfficer In Charge PMU WIN RIP

Directorate General of HighwaysDepartment of Public WorksJ I. Patimura 20 Kebayoran BaruJakarta SelatanIndonesia

Jakarta, April 10, 2013Our Ref.No. : 03_02/PWP/O/M-3.2013Enclosure : 20 (twenty) sets

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCore Team Consultant for

Western Indonesia National Roads Improvement Project (WINRIP)IBROLoan No. 8043-10

~

I

Monthly Progress Report March 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY................................................................................................... 12 PROJECT DESCRIPTION................................................................................................. 5

2.1 Background...................................................................................................................... 52.2 Project Development........................................................................................................... 52.3 Project Objective................................................................................................................10

3 CONSULTANCY SERVICES .............................................................................................113.1 CTC Consultants................................................................................................................11

3.1.1 Scope of Services.....................................................................................................113.1.2 CTC Manning .........................................................................................................123.1.3 CTC Contract..........................................................................................................13

3.2 DSC Consultants.............................................................................................................144 CIVIL WORKS...................................................................................................................15

4.1 Detailed Design Preparation.................................................................................................154.2 Procurements ....................................................................................................................154.3 Civil Works Implementation .............................................................................................174.4 Civil Works Progress..........................................................................................................174.5 Quality Assurance ...........................................................................................................174.6 Environmental and Social Considerations .......................................................................17

4.6.1 Current Overall Situation ............................................................................................174.6.2 Monitoring of Environmental Aspects During Construction.......................................184.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies.18

4.7 Anti Corruption Issues .....................................................................................................194.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................194.7.2 Community Representative Observers (CRO) ......................................................194.7.3 Publication/Disclosure ............................................................................................204.7.4 Complaints Handling Mechanism (CHS) ...............................................................244.7.5 Third Party Monitoring (TPM) .................................................................................25

4.8 Road Safety Audit ..........................................................................................................255 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................26

5.1 Draw‐Downs and Future Costs........................................................................................265.2 Disbursement ..................................................................................................................265.3 Management Information System....................................................................................27

5.3.1 General Overview....................................................................................................275.3.2 Database .................................................................................................................275.3.3 Project Progress Monitoring System......................................................................30



5.3.4 Website ...................................................................................................................306 PROJECT PERFORMANCE.............................................................................................31

6.1 World Bank and GOI Compliance....................................................................................316.1.1 World Bank Missions..............................................................................................316.1.2 Performance Indicators..........................................................................................31

6.2 Implementation Support Components .............................................................................326.2.1 Core Team Consultant (CTC)................................................................................326.2.2 Design and Supervision Consultant (DSC) ...........................................................336.2.3 Road Sector Institutional Development .................................................................33

6.3 Training ...........................................................................................................................346.4 Anti‐Corruption Issues .....................................................................................................35

6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................356.4.2 Community Representative Observers (CRO)......................................................366.4.3 Third Party Monitoring (TPM) ................................................................................386.4.4 Complaint Handling System (CHS) .......................................................................39

6.5 Road Safety Audit ..........................................................................................................396.6. Environmental and Social Impact Issues ........................................................................39

6.6.1. LARAP Study Report for Package No.01 : Krui – Biha ........................................396.6.2. LARAP Study Report for Package No.02 : Padang Sawah – Simpang Empat ...406.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang Sawah..........406.6.4. LARAP Study Report for Package No.04 : Ipuh – Bantal.....................................40

6.7 Management Information Systems ..................................................................................406.8 Quality Assurance ...........................................................................................................406.9 Project Risks and Mitigation Measures............................................................................40

6.9.1 Risks Related to Delays.........................................................................................406.9.2 Financial Risks .......................................................................................................406.9.3 Risks Related to Quality.........................................................................................41

7 ISSUES and RECOMMENDATIONS ................................................................................427.1 Current Situation ............................................................................................................427.2 Action Required..............................................................................................................42



APPENDICES

Appendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Environmental & Socio Impact Progress

Appendix E : Procurement Plan & Progress

Appendix F : Training/Dissemination Progress

Appendix G : Aide Memoire

Appendix H : Performance Indicator

Appendix I : Correspondence



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai dampak

Lingkungan)

ANDAS : Analisis Dampak Sosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)



ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan



SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plans

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of March 2013 was USD 2,207,915.00equivalent to approximately 0.88% of the loan funds. The following table summarizes theindividual disbursements as calculated by CTC but retaining the total disbursement fromClient Connection at the end of March 2013.

Category Description Loan Amount US$ Totals Disbursed toEnd March in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 674,177.03 4.21

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,533,737.97 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD2.21 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO MARCH 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL Mach 2013

Forecast March 2013Forecast Expenditure USD

47.12 mil (18.85%)

Deviation = 17.97%



Project Status to End March 2013

Length WidthEstimated Cost(PIP Mar 2012)

(excl. VAT)DED

(Km) (m) (IDR Million) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus

Est'd.Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review byCTC

UKL/UPLOK

Balai I2011

SLARAPConsultantrecruitment

(Balai 1)Balai 1 100% Not yet started Dec-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review byCTC

UKL/UPLOK

Balai I2011

LARAPConsultantrecruitment

(Balai 1)Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPLOK

P2JN2010

1. LARAP2. Monit.LARAPReport

1. NOL WB13 Dec 122. Process

Dinas PUProp

100% Awaiting WBNOL for AER

Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 AwaitingDSC

AMDAL BaruANDAL


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 2)Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPLOK

P2JN2010


1. NOL WB10 Dec 122. Not yetprepared

SAL 2013Administr

Process forLamd Acq.

Awaiting WBNOL for AER

Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC

UKL/UPLOK

TLKJ2011

LARAP Underpreparation

Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review byCTC

AMDAL Preparation



13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review byCTC

UKL/UPLOK

P2JN2011



Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



19 Lais- Bintunan 11.6 7 37,558.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB4 Jan 132. NOL WB

Satker PJNProp

100%Awaiting WBNOL for AER

Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 3)APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

Sp.Gunung Kemala - Pg. Tampak

Pack.No.

Loan Package Name

Environment Social Land AcquisitionProcuremen

t Status

OKP2JN2010


1. NOL WB13 Dec 122. Process

Dinas PUProp

75% Awaiting WBNOL for AER

ContractImplementation

Plan

2 207,390.20 Completed SPPL&UKL/UPL Bridge

24.00

21.00

Oct-13

Inventory Not yet started Jul-15

17 104,238.00 Review byCTC

AMDALOK

TLKJ2011

16 110,237.00KonsultanP2JN mulaiMaret 2013

AMDALIn

conveneSLARAP

Consultantrecruitment

(Balai 3)Balai 3

Apr-14 21.00LARAPUnder

preparationAPBN/SAL

2013Measurement by BPN

Not yet started



World Bank Missions

No World Bank missions visited Indonesia during March 2013, but a signed copy of the AideMemoire prepared following the mission held during February 2013. The Aide‐Memoire(AM) prepared following the mission contains the following table under the heading “NewActions Agreed” with the current situation appended by CTC.

No. Para Action ByWhom

TargetDates

Action Taken

1 33 Submit LARAP Monitoring Report for Krui –Biha Sub-project to the Bank. DGH 31 March

2013Submitted the draft report byCTC to Subdit TLKJ on 27March 2013.

2 34Submit LARAP Monitoring Reports forManggopoh – Padang Sawah and PadangSawah – Simpang Empat including AirGadang Bridge Sub-projects to the Bank.

DGH 31 March2013

Submitted the draft reportsby CTC to Subdit TLKJ on27 March 2013.

3 37 The Bank to expedite the clearance of PQevaluation of AWP-1 packages. Bank 28 Feb.

2013No Objection Letter on 28March 2013.

4 38 Submit the updated Procurement Plan to theBank. DGH 28 Feb.

2013Submitted UpdatedProcurement Plan by CTC toPMU on 27 March 2013.

5 A5 Submit updated PMM for FM aspects to theBank. DGH 31 March

2013Submitted Updated PMM forFM aspects by CTC to PMUon 27 March 2013.

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICBmultiple contract. This was an advanced procurement action agreed by both DGH and the WorldBank prior to the CTC establishment. The deadline of Qualification Document submission by theApplicants was on 28 February 2012. There are twenty nine (29) Applicants who submitted andapplied their qualification documents for various packages which are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokja evaluated all qualification documents submitted bythose Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other twopackages (Package No.2 and No.3). The Bank still reviews the AERs and requested the Pokja tosubmit supporting documents. The latest request from the Bank was sent to DGH on 15 March2013 for board of director and board of commissioner information of the Government’s Entityparticipated in the prequalification.

DGH has also completed the draft of consolidated multiple contract ICB Standard BiddingDocument for four (4) packages under AWP-1. The draft had been submitted to the Bank on 8



March 2012. The Bank’s comments had been issued on 12 March 2012. The draft ofconsolidated SBD was revised by DGH accommodating the Bank’s comments and submitted tothe Banks on 27 June 2012. Second revision of the draft consolidated SBD, as requested by theBank regarding synchronization between drawings and Bill of Quantities by letter dated 1 August2012, was then concurred by the Bank on 31 October 2012.

Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports(AERs) have been discussed between the DGH and the Bank for almost a year. The tendercould not be started until the AERs are approved by the Bank even the Bidding Documents areready to be issued.

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is required toexpedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages, includingthe 7 packages under CTC review at the current time, shall be completed soonest and theprocurement can be started immediately.

Action Required

The project managers (PPKs) are suggested and required to update the DEDs of the AWP-1packages following actual condition of the existing roads. The estimated construction costshould be considered to not significantly increase. Otherwise, the prequalification shall becancelled since the experience criteria for the Applicants were set based on previous estimatedconstruction cost.

It is hopefully that the Bank will not take long time approving the proposed negotiated and draftcontract for DSC which was submitted by DGH on 25 March 2013.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the National Roadsystem in Indonesia while the Eastern Indonesia National Roads Improvement Project(EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP),is providing support program of National road and bridge improvement works in EasternIndonesia. The Western Indonesia National Road Improvement Project (WINRIP) willprovide similar support for National road and bridge in the Sumatra region of Indonesia. Thefocus of WINRIP will be roads administered directly by the National Government, includingthose currently classified as Provincial, Kabupaten (District) or non-status roads which arein process of being reclassified as National roads. In addition, provision will be made formajor bridge repair works, rehabilitation, duplication and replacement as necessary tocomplement the road betterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project data isshown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 31 March 2013) US$ 0.67 million (0.27%)Original Closing Date 31 December 2017Formally Revised Closing Date N/AEnvironmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part of theDGH investment program for national roads with a particular focus on the Western corridorof Sumatra. The corridor is one of the three main corridors in Sumatra and connects the cityof Padang (with a population of around one million) to major towns along the west coast(Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the Westcoast to Medan in the northeast and to Pekanbaru in the centre of the island. The projecthas four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacement of 194meters of bridges. This civil works program will be executed in three Annual Work



Programs (AWP), as summarized in Table 2.1. The table shows the IBRD assisted scopeand costs of civil works at estimated current (year of implementation) prices, excludingtaxes.

Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line with terminologyused in other Bina Marga projects. They are not in fact “annual” programs as such butrather a series of multi-year programs, each commencing in consecutive years. Hence,hereinafter it will call as just Work Programs (WPs). It is expected that implementation ofthe first Works Program (WP-1) will commence in the third quarter of 2013 and becompleted by third quarter or late 2015. The second Work Program (WP-2) is expected tocommence in early 2014 and be completed by late 2015 or middle 2016. The third WorkProgram (WP-3) is expected to commence in early 2015 and be completed by mid 2017.The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in thisgroup should have been free from any land acquisition issues, but in fact two packages(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by theDGH properly. Thus, there are no foreseeable impediments to implementation.



Table 2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1

AirGadangBridge

K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisal andhave estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These wereselected for inclusion and are subject to completion of environmental and social screening,to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3proposed works require preparation or finalization. In the cases of some projects,preliminary Engineering Designs were prepared during Project preparation which willrequire review and possible amendment by the Design and Supervision Consultant prior toprocurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scope andcontents of WP-2 and WP-3 may need to be revised as when revised costs and budgetsare determined.



Table 2.3 : IBRD Assisted WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct. 2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct. 2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21

16.Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang and AirGuntung Bridges

34.50.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18



Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of the works. Italso includes funds for a small amount of training of DGH staff and for incrementaloperating costs for the project. This will provide support to the MPW for the implementationof the civil works, including: (a) provision of Core Team Consultants (CTC), Design andSupervision Consultants (DSC) and road safety audits; (b) Project management supportand technical audits. This is directly related to the implementation of the civil works andcovers consulting services for design and supervision of the civil works in Component 1;management support and technical audits to help improve the quality of construction andsupport to governance improvements during procurement and implementation; and a seriesof systematic road safety audits of road designs for all project roads in Component 1. Thisis to ensure compliance with road safety standards and regulations, identify road hazardsand undertake remedial treatments for safety improvements.

Project Management Core Team Consultants (CTC). The CTC will provide support to thePMU and DGH in the management of the Project, based in Jakarta. Their tasks includefinancial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design and SupervisionConsultants, implementation and monitoring of the anti-corruption action plan, support forproject monitoring and evaluation, and support for implementation of a training program tosupport project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a JoinVenture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant (DSC)will be responsible for design of WP-2 and WP-3 civil works and supervision of all civilworks. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks includethe preparation and maintenance of a quality assurance plan, validation and updating ofdesigns, supervision of all civil works, environmental and social monitoring andmanagement, and support for financial and progress monitoring and reporting. The DSC willalso be responsible for quality assurance of materials and workmanship, certifying whetheror not contractors have achieved the required results, as well as documentation andreporting based on the financial management plan. They will prepare a Quality Assurancesystem covering all subprojects, and continuously monitor the effectiveness of theirsupervision procedures. The team will be contracted and managed by DGH through theBina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra. The DSCselection is under the finalization of bid evaluation by the Procurement Committee (Pokja) inBalai Besar Pelaksanaan Jalan Nasional II (BBPJN-II) of DGH. The DSC contract ispredicted to be signed in June 2013.



Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster riskmitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, and analysis of alternative designs for road segments that pass through criticalenvironmental assets and vulnerable areas. The procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would be coordinatedsoon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollar componentwill be added under this project to allow for rapid reallocation of loan proceeds from othercomponents under streamlined procurement and disbursement procedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducing roaduser costs, through improving the National road network especially in 4 (four) Provinces ofSumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and, where desirable,raise the road standard to that set by the Directorate General of Highways. This willcontribute significantly to ensuring that the National road network in the region providesacceptable standards of service and accessibility, and is capable of supporting local andregional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of ServicesThe CTC contract services originally were structured in its different project managementelements.

Inception PhaseA key activity during the inception phase will be to establish lines of communication withPMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers(Satkers) where the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablishedThe Terms of reference identify a number of sub-items to be performed by CTC. The keyfactor that will ensure success is that the CTC must work pro-actively and alongsidePMU counterparts and with DSC team in a professional manner based on mutualrespect and trust.

Preparation of Work ProgramsThe tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in the procurementprocedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailedinvestigations. Further preparation for WP-2 and WP-3 will be managed by the PMUsupported by the CTC.

Financial MonitoringIt will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at the provincialand central level and subsequently devise an appropriate training programme and assistthe PMU in training delivery.

Project Progress and Performance MonitoringCTC will monitor the loan project progress and prepare the report in monthly basis. Inthe meantime, GOI and the World Bank have agreed on a set of Key PerformanceIndicators (KPIs) to measure the project’s performance in achieving its stateddevelopment objectives. CTC will therefore first concentrate on the establishment ofprecise definitions, calculation methods and data collection procedures to monitor theKPIs.

Support for the Implementation of the ACAPThe CTC will assist PMU be responsible for ensuring the ACAP is properly implementedand for revising the Project Management Manual on an annual basis to incorporatenecessary improvements to processes and procedure.

ESAMP and LARAP Implementation Monitoring



CTC will closely work with BLH and DSC and will monitor and report the action of theEnvironmental Management Plan on a periodical basis and/or as required.

Training to Support Project ImplementationCTC is responsible for preparation and management of all training program requiredunder WINRIP.

ReportingCTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of March 2013 are listedin the following table:

Position MM Name

Assignment TimeUsed toEnd ofMarch2013

ContractTime

RemainingStart End

Team Leader 40 Mahbub ur Rahman - - - * 40.00

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 0.33 7.67Senior Road SafetyAudit Engineer 6 Cho, Woo Sung - - - ** 6.00

Senior ProcurementSpecialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 4.37 35.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 4.37 31.67

Bridge Engineer 5 HarimurtiSuprihartono Jan-2013 May-2013 2.93 2.07

Quality AssuranceEngineer 36 Uray Abdul Manaf - - - ** 36

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Oct-2015 4.37 31.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 3.43 26.57

Social ImpactSpecialist 36 M. Sutopo Nov-2012 Oct-2015 4.37 31.63

ProcurementSpecialist-1

12 Darmansiri - - - ** 12.00

12 Muhdi - - - *** -

ProcurementSpecialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 * -

17 M. Edi Fachri Mar-2013 Aug-2014 0.17 16.83

ManagementInformation Specialist

30 Agung Lukito - - - ** 30.00

25 Sony Thamrin - - - *** 25.00CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 2.90 33.10Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement



From this table it can be seen that a number of key personnel have not yet beenmobilized even though the project has already been running for almost five months. Anumber of the originally proposed names are no longer available due to a late start forthe project and substitutes have been proposed but the project is still awaiting approvalfor these proposed replacement key personnel. These personnel are critically requiredfor the production of reports in a timely fashion.

During the CTC mobilization, the DSC has not been established yet. In parallel with theinstruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. TheCTC has been instructed by DGH to review the DED of seven packages completed bythe P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need ofchanging the CTC scope of works which will be included in CTC contract amendmentand the need to extend the Senior Highway Engineer assignment.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. Thecontract is between the Government of Indonesia represented by the Ministry of PublicWorks, Directorate General of Highways and PT. Perentjana Djaya in joint venture withYongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK, andthe official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract withDGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000Draft Amendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is reflecting current requirement of the CTC services assummarized below.

Replacement of the Team Leader. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer (local staff).



3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under aFIDIC-type contract. The tasks include the preparation and maintenance of a qualityassurance plan, validation and updating of designs, supervision of all civil works,environmental and social monitoring and management, and support for financial andprogress monitoring and reporting. The DSC will also be responsible for quality assurance ofmaterials and workmanship, certifying whether or not contractors have achieved therequired results, as well as documentation and reporting based on the financialmanagement plan. They will prepare a Quality Assurance system covering all subprojects,and continuously monitor the effectiveness of their supervision procedures. The team will becontracted and managed by DGH through the Bina Marga Regional Office (Balai II), and willbe based in Padang, West Sumatra.

Until the end of March 2013, recruitment process for the DSC was still ongoing. The DSCcontract is predicted to be signed at the end of April or early June 2013.



4 CIVIL WORKS4.1 Detailed Design Preparation

Detailed Engineering Designs (DED), Engineer’s Estimates (EE) and bidding documentshave been completed for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and theconstruction supervision of all the works programs will be performed by the DSC. During theCTC mobilization, the DSC has not been established yet. In parallel with the instruction tospeed up the process, detailed engineering design (DED) of some subprojects of WP-2 andWP-3 were prepared and completed by respective P2JN. The CTC has been instructed byDGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13,15, 17 and 19). These conditions imply to the need of changing the CTC scope of workswhich will be included in CTC contract amendment.

The Senior Highway Engineer has implemented Technical Design Review withHighway Engineer for Package No.5 Sp.Rampa – Poriaha and is submitting 1st Post-Review report on 3 March 2013.The Senior Highway Engineer have been preparing thetechnical parts in the Project Management Manual for WINRIP project which reflectedIndonesia BINA MARGA and International Design Standards in order to review the technicaldesign review exactly than other things. Especially, the CTC have been focused onpavement and geometric design criteria. The Senior Highway Engineer has still reviewedthe guidelines and design manuals in Indonesia to identify the improvements of engineeringjudgment. It also have been discussed the technical details with BINTEK and the DEDConsultants.

The drawings and the cost estimation for Package No.11 Bantal-Mukomuko, No.13Sp.Rukis-Tj.Kemuning and Package No.15 Sibolga-BTS.Tapsel is received on two separateoccasions 18 March and 28 March and it has been started to review them by the CTC.

Progress of Technical Design Reviewing up to the end of March 2013 is included asAppendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned inthe Loan Agreement. The International Competitive Bidding (ICB) will apply to the packageswith the construction estimated cost more than US$ 10 Million to comply with the Bank’sthreshold for ICB. According to the GOI regulation, a prequalification shall be applied for thepackages with the construction estimated cost more than IDR 10 Billion.

Therefore, all subprojects for WP-1 have been started with prequalification since 30December 2011 for ICB multiple contract. This was an advanced procurement action agreedby both DGH and the World Bank prior to the CTC establishment. The deadline ofQualification Document submission by the Applicants was on 28 February 2012. There aretwenty nine (29) Applicants who submitted and applied their qualification documents forvarious packages which are summarized as follow.



Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

1 PT. Adhi Karya (Persero), Tbk. Applied NA NA Applied2 PT. Adhi Karya - PT. Angkasapuri Konsursindo, JO. NA Applied Applied NA3 PT. Bangun Cipta Konstruksi - PT. Amarta Karya (Persero), JO. Applied NA NA NA4 PT. Brantas Abipraya (Persero) Applied NA Applied NA5 PT. Citra Gading Asritama NA NA NA Applied6 PT. Conbloc Infratecno Applied NA Applied NA7 PT. Duta Graha Indah, Tbk. Applied Applied Applied NA8 PT. Hutama Karya (Persero) NA Applied Applied NA9 PT. Hutama Karya (Persero) - PT. Suci Karya Bad inusa, JO. Applied NA NA Applied

10 PT. Jaya Konstruksi MP, Tbk. Applied Applied Applied A p p l i e d11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Applied12 PT. Multi Structure Applied Applied Applied Applied13 PT. Nindya Karya (Persero) NA A p p l i e d Applied A p p l i e d14 PT. Nindya Karya (Persero) - PT. Rindang Tigasatu Pratama, JO. Applied NA NA NA15 Pan Asia Corp. - PT. Anugerah Karya Agra Sentosa, JO. Applied NA Applied A p p l i e d16 PT. PP (Persero), Tbk. NA Applied Applied NA17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Applied NA NA Applied18 PT. Waskita Karya (Persero) NA Applied Applied NA19 PT. Waskita Karya (Persero) - PT. Angkasa Puri Konsursindo, JO. Applied NA NA NA20 PT. Waskita Karya (Persero) - PT. Daya Mulia Turangga, JO. NA NA NA Applied21 PT. Wijaya Karya – PT. Lubuk Minturun Karya Persada, JO. NA Applied Applied Applied22 PT. Yasa Patria Perkasa NA NA Applied NA23 PT. Angkasa Teknik Raya NA Applied Applied NA24 PT. Bangun Cipta - Barettamuda KSO. NA NA Applied NA25 PT. Bumi Rejo Applied NA NA Applied26 PT. Cipta Karya Prima Mandiri NA Applied Applied NA27 PT. Sumber Batu NA Applied NA NA28 Synohidro Co. Ltd. NA Applied Applied NA29 PT. Telaga Megabuana - PT. Mawatindo Road Construction, JO NA NA Applied NA

No. Of applicants submitted the document 13 13 18 12

Note : NA = Not Applied for Prequalification.

All three (3) Procurement Teams or Pokja evaluated all qualification documents submitted bythose Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other twopackages (Package No.2 and No.3). The Bank still reviews the AERs and requested thePokja to submit supporting documents. The latest request from the Bank was sent to DGHon 15 March 2013 for board of director and board of commissioner information of theGovernment’s Entity participated in the prequalification.

DGH has also completed the draft of consolidated multiple contract ICB Standard BiddingDocument for four (4) packages under AWP-1. The draft had been submitted to the Bank on8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft ofconsolidated SBD was revised by DGH accommodating the Bank’s comments and



submitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD, asrequested by the Bank regarding synchronization between drawings and Bill of Quantities byletter dated 1 August 2012, was then concurred by the Bank on 31 October 2012.

The WINRIP Procurement Plan is shown in Appendix E.

4.3 Civil Works ImplementationUntil the end of March 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted until theend of March 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship, certifyingwhether or not contractors have achieved the required results, as well as documentationand reporting based on the financial management plan. They will prepare a QualityAssurance system covering all subprojects, and continuously monitor the effectiveness oftheir supervision procedures.

The CTC will give guidance to them preparing quality assurance system including standardoperation procedures for all work items under the contract based on contract specification.He is also responsible to conduct regular monitoring on the quality assurance for all civilworks implementation. A Quality Assurance Engineer of the CTC will be in charged soonest.

4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with a briefexplanation as follows.

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project area. Aproject classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extentbut with a smaller impact than a Category A. The required environmental analysis is aUKL/UPL study only.

Category C project has minimal effect on the people or environment and an environmentalanalysis is not required. Standard operational procedures (SOP) are used to handleany minor problem which may arise.



Details of packages that require environmental and social safeguards are given inAppendix D.

The following table provides a summary of the work involved are 21 packages.

WorksProgram

No ofPackag

es

Investigations Approved by RemarksNos Documents BLH World Bank

AWP-1 4 8 SPPL (4)Full LARAP (4)

4(SPPL)

4(Full LARAP)

NOLs have been issuedby WB, except for SPPL.

AWP-2 8 17Simple LARAP (1)Full LARAP (8)AMDAL Study (4)UKL&UPL (4)

4(UKL&UPL)

0(Full LARAP)

1 (one) AMDAL Study forthree packages of AWP-2and AWP-3 (PackageNos. 7, 12 and 14).1 (one) AMDAL Study fortwo packages of AWP-2and AWP-3 (PackagesNo.11 & 16).

AWP-3 9 14Full LARAP (8)AMDAL Study (1)UKL/UPL (5)

5(UKL&UPL)

0(Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During ConstructionCTC will circulate of environmental monitoring forms to DSC. This set of forms focusedon environmental and social impacts, and amounted to 7 pages. These forms wereintended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staff will actively advise to DSC on environmental monitoring, buthave not directly carried out monitoring, despite the CTC TOR requirement to “toimplement the Environmental and Social Assessment and Management Plan forWINRIP”, which involves monitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses (SEC), CTC assisted SubditEnvironmental Affairs to produce monitoring forms covering all aspects of the technicalspecifications, and introduced them to participants of environmental training includingP2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pages of forms,covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental StudiesTask 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment andManagement Plan/ESAMP) and Para 10.9 of the PMM requires ensuring thatenvironmental management aspects of contracts have been implemented in accordancewith AMDAL, UKL&UPL, SPPL studies and Environmental issues will integrated todesign, Prepare environmental mitigation on construction stage for contractor(Contractor Program for Executing Environmental Managemen Plan CPEMP/RKPPL).Therefore CTC will propose to visit the site of projects subject to studies or issues, andensure that the plans are being implemented. A schedule for these visits is still inprocess.



4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences. Basically, ithas the same main components of involving the Community RepresentativeObservers (CRO) in the bid opening and Third Party Monitoring (TPM) during theconstruction supervision although modification was made on the selection process of theCROs for SRIP. Within this plan there are four main pillars as indicated separately below

a) Community Representative Observers (CRO)b) Publication / Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening, wereappointed for WP-1 group. All of the CROs were university staff, selected in accordancewith the World Bank suggestion to request assistance from local universities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’s management, andnot a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated

of the authority to the selection of the CRO to the Head of National RoadsImplementation Agency (BBPJN) / Head of Procurement Services Unit (UnitLayanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by the

PMU / CTC WINRIP.f. Head of Balai reported the result of CRO selection by attaching the Minutes of

Election Meeting and send an approval application letter of the CRO to Director ofPlanning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, the Directorof Planning DGH as the Chairman of PMU signed a Letter of Agreement and theDecree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, BidsSubmission and Opening of Bids, and Announcement of Bids Winner) by invitationof the Procurement Committee, and are required to sign the attendance list



b. If the elected CRO unable to attend on procurement activities, then Substituted CROappointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as elected CRO.d. The CRO / Substituted CRO, after attending the Procurement activities, required to

make a report of his/her activities and submit them to the PMU and CC to therelated Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home /office to the location of procurement meeting, and also he / she also receives per diem orOut Station Allowance (OSA) and hotel accommodation if necessary to stay. CROs alsogot additional charged for their reporting costs. The financing standards adjusted to theGeneral Cost Standard (Standar Biaya Umum) issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5November 2012.

4.7.3 Publication/Disclosure

The second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in the ACAPsegment of the WINRIP website. This ACAP section has been being designed to attainthe best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the ProjectImplementation Plan (PIP), Project Management manual (PMM) on its website, and in thebidding documents, such as contact point for complaint (mail and e-mail address, phone,fax, text message). The contact will also include the Bank’s Fraud and Corruption Hotline.MPW will hold Annual Accountability Meetings to enhance accountability and projectinformation sharing with civil society. The PMM will provide guidelines on disclosure ofinformation related to the project. MPW official website will display critical information onWINRIP to enhance both internal and external monitoring of the project:

Work Plan and Procurement Plan. Quarterly newsletter containing information on the list of contracts,

implementation progress, projects related activities, number, types and status ofcomplaints in each location. The newsletter will also be made available to civilsociety in hard copy and through electronic mailing system.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports)prepared in accordance with the loan agreement and all formal responses of the



government in relation to such reports. The publication should be done within onemonth after the report is accepted as final.

Contracts awarded with information on general scope of work (with location),value, and summary information of the awarded firms/ contractors. The practicein other projects demonstrates that disclosure of contracts awarded will help inreducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMU WINRIPsupported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it allthe information and data about WINRIP be inputted or uploaded on this site.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through a variety ofrelevant training. The trainings have been expressed in the ToR of CTC WINRIP anddescribed in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derives fromthe likelihood that project management staff does not have adequate training in orexperience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive training ofstaff in all participating entities involved with the procurement, financial management andsupervision of the project.

In response to this need, an Annual Training Program has been prepared, which identifiesthe major training requirements to be addressed. This program builds on previous trainingprograms prepared and implemented by DGH to strengthen management staff andsupport the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including the budgetwhich use provisional sum budgets

Internal training of central and regional government staff will be required to support andstrengthening administration and management of the project trhroughout itsimplementation. This will help ensure that procedures for procurement, projectimplementation and monitoring are well understood, to explain the safeguard aspect of theproject including the Anti-Corruption Action Plan (ACAP) and the Environmental andSocial safeguards (ESS), and to reinforce technical guidelines as required.



Training will be provided an extension of normal DGH training program as outlined in tablebelow:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatkrer (Work Units)

20

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satkrer (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satkers Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), the number oftrainees is 3 x 250 = 750. It is also possible on the way of time, type or duration of trainingmay change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees (POKJAPengadadaan) of each entity.

To make sure that members of Procurements Committees in each participatingentity are fully familiar with requirements of Perpres 54/2010 and Perpres 70/2012and World Bank Procurement Guidelines, plus provisions of PMM regardingprocurement (including the Anti-Corruption Action Plan, ACAP).

The intention is to provide in-depth training once a year, before the main tenderingactivity, and timed to ensure that this is not delayed.



2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as key projectstaff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers and Treasury),who were do not yet have a certificate in project management. The candidates willbe selected from officials of the public works agencies (National/Provinces) in the 3 /4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for key staffof project units.

Training purpose is to give staff currently occupying key position in Work Units abrief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refreshertraining in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible for theimplementation of WINRIP, in order to carry out their duties in accordance with theneed to properly and fully observed during project implementation WINRIP.

All groups participating in project implementation should be included in the audienceaddressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training in thedetails of monthly financial and other reporting requirements for FMR and otherfinancial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation andsubmission of monthly reports on disbursements, procurement activities and projectprogress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project).

The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2 perentity).

6. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and key projectstaff.

The training is intended to provide staff and consultants with information on theEnvironmental Special Clauses in works contracts and to enhance their awareness



of their responsibilities both under the project and in the wider context of all worksimplementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of project units.

To provide staff currently occupying key financial positions in Work Units with fullunderstanding of financial record keeping and compliance with Ministry of Financeand Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers, andAccountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of“Complaints handling system”. The Community Development Specialist and theManagement Information Specialist will play a crucial role in the set-up of the ComplaintsHandling System (CHS) within PMU, in cooperation with the PMU officer(s) in charge ofthe Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP website butin fact, to date, most complaints have been received by letter, either directly orindirectly, although a few were sent by fax or email. However, to attain the bestpossible transparency of the project, complaints submitted manually throughletter, facsimile, telephone, e‐ mail or visit to the Public Works regional officeswill be entered in the WINRIP website by the CHS team of CTC. The possibilityof using the ‘short message service’ (SMS) from a cell phone for complaintswas considered and it was decided that all SMS messages, although not treatedas formal complaints, will be recorded as additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHS database,categorized, and sent to the correlated expert for future consultation in orderto formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints.Simple complaints are followed by the formulation of a response for PMU’sapproval before uploading the formal response into the WINRIP website.Complex complaints are followed by a thorough investigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make fieldvisits and take necessary action such as discussion with related institutions



(Satker, Dinas, Supervision Consultant, etc); invite the complainer; interviewthe contractor; etc. Findings will be used for analysis to formulate a conclusion,solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved inconducting an independent assessment of the project throughout construction.Project information is accessible through the WINRIP website (under construction), projectinformation booth which is normally maintained in the PPK/Satker/Dinas office or,project announcement (billboard) at each site. ACAP requires a third party, from outsidethe project, to independently monitor the progress of construction work of each link andthese personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third Party Monitors.This concept is based on the fact that Universities/Technical Faculties have theengineers available for recruitment and Universities could use this opportunity to beinvolved in public service. It is hoped that this concept will be more effective and moreefficient in getting legitimate, competent, independent Third Party Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of all drawingsand contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4)days long, and ascertain that the works are being carried out in compliancewith the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with their lastreport post PHO.

4.8 Road Safety Audit

As stipulated in the TOR, the CTC shall conduct independent Road Safety Audits (RSA) forall sub-projects. This task is under responsibility of the Senior Road Safety Audit Engineer.The RSA for AWP-1 shall be conducted one time during construction. The RSA for AWP-2and AWP-3 shall be conducted each one time during design and each one time duringconstruction, and make sure that some initial RSA action have to be incorporated in thedesign for AWP-2 and 3. The purpose of the RSA is to identify the road safety weaknessesin design during the design and actual construction and make recommendations for realisticimprovements which can be handled within the scope of the construction works of theproject. The CTC shall compile all the road safety recommendations in the Road SafetyAudit Reports which shall be part of the technical reports. The RSA report has to bedisseminating in particular to the audited packages.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub‐section.

5.2 Disbursement

The total disbursement from the loan to the end of March 2013 was USD 2,207,915.00equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment, notincluding the Special Account advance, is shown in Appendix C. The following tablesummarizes the individual disbursements as calculated by CTC but retaining the totaldisbursement from Client Connection at the end of March 2013.

Category Description LoanAmount US$

TotalsDisbursed toEnd March in

US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 674,177.03 4.21

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency forDisaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,533,737.97 0

Original LoanAmount 250,000,000.00 2,207,915.00 0.88



5.3 Management Information System

5.3.1 General OverviewThe Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents into a

file storage server.b. Establish a Document Management System (DMS) to provide:

Letter Database System, used to record all information of incoming andoutgoing letter.

Document Library System, used to record all information of hard copydocuments then store it into library shelves.

c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial and

roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System (FMIS),

the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web based

application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the ACAP

activities to accommodate complaints from the public via sms gateway, emailand website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cable network of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier

and phone.c. Software installation and cleaning up of computer virus.

5.3.2 Database

A typical workflow in management of incoming and outgoing data will be divided into 3types of data handling, below:

1. Hardcopy, the document is stored in a rack.2. Soft files, saved in the File Storage Server.3. Data information, inputted in database applications.



For further handling that needs to be made an integrated database managementsystem so that all data can be stored properly. The database system will beprepared to store all of WINRIP project information in a systematic, easilytraceable, maintainable, and manageable format as outlined below with the followingsystems:

a. File Storage Server, used to store all files of reports and other documents.b. Letter Database System, used to record all information of incoming and outgoing

letter.c. Document Library System, used to record all information of hard copy documents

then store it into library shelves.

Following further review the sub‐folder server file system will be provided toaccommodate the needs of the professional staff as follows:

CODE ROOT 1st FOLDER 2nd FOLDER01 01_Project_Document

01_01 01_01_PIP01_02 01_02_Loan_Agreement01_03 01_03_Loan_Agreement_Extention01_04 01_04_PAD01_05 01_05_PMM01_06 10_06_Aide_Memoire

02 02_General_Contract02_01 02_01_Pre-contract02_02 02_02_Contract02_03 02_03_Mobilization02_04 02_04_Amendment02_05 02_05_Addendum02_06 02_06_MOA

03 03_General_Report03_01 03_01_Inception_Report03_02 03_02_Monthly_Progress_Report03_03 03_03_IFR03_04 03_04_IFR_Q

03_05 03_05_Procurement_Committee_Readiness_Assessment_Report

03_06 03_06_Bid_Evaluation_Procurement_Report03_07 03_07_Draft_Project_Completion_Report03_08 03_08_Project_Completion_Report03_09 03_09_Technical_Report

04_01 04_General_Letter

05 05_General_Documentation05_01 05_01_Meeting05_02 05_02_Workshop05_03 05_03_Training05_04 05_04_Site_Visit

06 06_Office_Manager06_01 06_01_Document06_02 06_02_Operational

07 07_Highway07_01 07_01_General07_02 07_02_Design_Review

07_02_01 Package 1, 2, 3, 407_03 07_03_Auditor



CODE ROOT 1st FOLDER 2nd FOLDER07_03_01 Package 1, 2, 3, 4

07_04 07_04_Meeting07_05 07_05_Report

08 08_Quality_Assurance08_01 08_01_General08_02 08_02_Meeting08_03 08_03_Report

09 09_Financial09_01 09_01_General09_02 09_01_Meeting09_03 09_01_Report

10 10_Environmental10_01 10_01_General10_02 10_02_Environmental_Review10_03 10_03_Environmental_Studies10_04 10_04_HIV/AIDS10_05 10_05_Monitoring10_06 10_06_Meeting10_07 10_07_Report

11 11_Social_Impact11_01 11_01_General11_02 11_02_LARAP_Review11_03 11_03_Monitoring11_04 11_04_Meeting11_05 11_05_Report

12 12_Procurement12_01 12_01_General_Procurement_Notice12_02 12_02_Special_Procurement_Notice12_03 12_03_Bidding

12_03_01 CTC12_03_02 DSC12_03_03 Civil Works12_03_04 Capacity Building

12_03_05 DisasterManagement

12_04 12_04_Meeting12_05 12_05_Report

13 13_Data_and_Information13_01 13_01_General13_02 13_02_Source_Code13_03 13_03_Master_Software13_04 13_04_Meeting13_05 13_05_Report

14 14_Community_Development14_01 14_01_General14_02 14_02_ACAP_Review14_03 14_03_WPM14_04 14_04_PP314_05 14_05_Meeting14_06 14_06_Report

15 15_Supporting_Staff15_01 15_01_Tedi_Okta_Pratama15_02 15_02_Banu_Amanda_Zuhri15_03 15_03_Data_Manager15_04 15_04_Bayu_Rendro

Each folder will only be able to be accessed by responsible and nominated staffmembers to prevent any undesirable alteration or addition to the stored material. Each



engineer will save every document into its correct folder which will be backed‐up weeklyby the Management Information Specialist on a 1.5 Terabyte external hard disk.

5.3.3 Project Progress Monitoring SystemA Project Progress Monitoring System will be developed to record all of WINRIPpackage progress activities including financial and physical progress.

5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a) General WINRIP information including copies of all reports i.e. Monthly ProgressReports, Social and Environmental Status Reports and the Road Safety AuditReports.

b) Project list and Project Progress Status including Procurement Plan and BidWinners, and Copies of all Bid Documents.

c) ACAP and Complaint Handling System including contact points, list of CommunityRepresentation Observers, and list of Third Party Monitors.

d) Announcements (current and archived)

e) Newsletter

f) Documents, (including all reports and bidding documents)

g) Gallery and other important information

h) Package Location Map

i) Response from the CHU will be recorded following contract signing.

During March 2013 there were no activities for the WINRIP website due to latemobilization of the Information Management Specialist.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

No World Bank missions visited Indonesia during March 2013, but a signed copy ofthe Aide Memoire prepared following the mission held during February 2013. A copyof this AM, edited to include only sections relevant to WINRIP, is attached at the end ofthis report as Appendix G.

This Aide‐Memoire (AM) prepared following the mission contains the followingtable under the heading “New Actions Agreed” with the current situation appended byCTC.

No. Para Action ByWhom

TargetDates

Action Taken by CTC

1 33Submit LARAP Monitoring Reportfor Krui – Biha Sub-project to theBank.

DGH 31 March2013

Submit the draft report byCTC to Subdit TLKJ on 27March 2013.

2 34

Submit LARAP Monitoring Reportsfor Manggopoh – Padang Sawahand Padang Sawah – SimpangEmpat including Air GadangBridge Sub-projects to the Bank.

DGH 31 March2013

Submit the draft reports byCTC to Subdit TLKJ on 27March 2013.

3 37The Bank to expedite theclearance of PQ evaluation ofAWP-1 packages.

Bank 28 Feb.2013

No Objection Letter on 28March 2013.

4 38 Submit the updated ProcurementPlan to the Bank. DGH 28 Feb.

2013Submit UpdatedProcurement Plan by CTCto PMU on 27 March 2013.

5 A5 Submit updated PMM for FMaspects to the Bank. DGH 31 March

2013Submit Updated PMM forFM aspects by CTC toPMU on 27 March 2013.

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) tomeasure the project’s performance in achieving its stated development objectives.These KPIs are provided in the World Bank’s Project Appraisal Document (PAD),together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document arebased on the initial Project Implementation Schedule as shown in Appendix H.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.



6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the management ofthe Project, based in Jakarta. The CTC tasks include financial and progress monitoringand reporting, information management and dissemination, quality assurance andperformance review for the Design and Supervision Consultants (DSC), implementationand monitoring of the anti-corruption action plan, support for project monitoring andevaluation, and support for implementation of a training program to support projectmanagement and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma EngineeringCo.Ltd., and PT. Epadascon Permata Engineering Consultant.

The main CTC activities during March 2013 included:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for February 2013. Attend a coordination meeting held in Meeting Room Directorate of Planning DGH

on 25 March 2013, discussing WINRIP implementation progress. Prepare and submit draft LARAP Monitoring Report for Package No.01 Krui – Biha. Prepare and submit draft LARAP Monitoring Report for Package No.02 Padang

Sawah – Simpang Empat. Prepare and submit draft LARAP Monitoring Report for Package No.03 Manggopoh

– Padang Sawah. Review and update and submit WINRIP Procurement Plan. Review and submit updating PMM (Project Management Manual) regarding

Financial Management aspects. Mobilization the Team Leader and the Procurement Specialist 2.

The following table summarized the CTC personnel field activities during March 2013.

Date Position Destination Purpose

5 – 6 March2013

Highway Engineer andProcurement Specialist2

PadangWest Sumatra

Bid opening for PackagePadang Sawah – Sp. Empatand Manggopoh – PadangSawah

8 – 12 March2013

CommunityDevelopment Officerand AssistantCommunityDevelopment Officer

Padang (WestSumatra) andPalembang

(SouthSumatra)

Socialization of (1) preparationfor Community RepresentativeObserver (WPM) (2)Implementation of AntiCorruption Action Plan / ACAPfor WINRIP.

13 – 15 March2013

EnvironmentalSpecialist and SocioImpact Specialist

Bengkulu LARAP monitoring.



6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2and WP 3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs, supervisionof all civil works, environmental and social monitoring and management, and support forfinancial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted and managedby DGH through the Bina Marga Regional Office (Balai BPJN II), and will be based inPadang, West Sumatra.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (BBPJN-II) ofDGH. The negotiation result and draft contract have been sent to WB on 25 March 2013for review and approval.

6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity for disaster riskassessment and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, analysis of alternative road designs for road segments passing through criticalenvironmental assets and vulnerable areas.

It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activities forthe component.

During preparation of this Report, the procurement for consultants under this componenthas not yet been started. Preparation for the procurement would be coordinated by thePMU, the DGH Procurement Team and the CTC.



6.3 Training

The Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects of theprocedures and safeguards. It includes a limited range of technical topics, other thanenvironmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program has changed with the real needs of the project,such as training in Project Management is a certified training for aspiring Project Manager(PPK / Head of Unit) with a duration of about one month, it may not be too relevant to theimplementation of this project.

Some training is necessary but not yet be covered in this WINRIP’s training program oflikes:

1. Workshop on Contract Administration based on FIDICAlthough WINRIP is not used FIDIC Contract, but used Multilateral DevelopmentBanks (MDB) Harmonised Edition 2005 (amended 2006), FIDIC MDB HarmonizedEdition 2010. MDB is very close to FIDIC Red Book that has modified, thus WINRIPContracts are based on the same philosophy of Quality Assurance in FIDIC.

2. Workshop on Quality Control and Quality Assurance,General Condition of Contract (GCC) WINRIP clause 4.9: “The Contractor shallinstitute a quality assurance system.” And General Specification (GS) clause 1.21.2:Contractor have to implement the Quality Control Plan (QCP) and GS clause 1.21.3- Engineers/Supervision Consultants have to establish the Quality Assurance Plan(QAP).

3. Workshop on Works Planning and ProgrammingAnnual workshop to prepare and update 3 year rolling programs of civil works.

4. Workshop on Road Safety Engineering and Audit

Until March 2013 only one type of training that has been carried out namely ProcurementTraining. The first training of Procurement was held in Bandung, on November 1 – 2, 2012organized by PMU/PPC, as soon as after the completion of the WINRIP Loan Agreement,and after the PMU and Procurement Committees for AWP-1 have been established.

The Outcome of the procurement activities is the implementation of procurement process issmoothly and successfully. To achieve these outcomes, the Procurement training isnecessary in order to get the output of the qualified and competent of ProcurementCommittee.

However, in addition to the procurement process smoothly and properly, it must also satisfythe principles of transparency and accountability that has been agreed in the LoanAgreement, as well as should be also implement the Anti-Corruption Action Plan (ACAP),according to the World Bank's Guidelines on the Prevention and Resistance Against Fraudand Corruption Act in the Project funded by the World Bank, IDA Credit and Grant, dated



October 15, 2006 and was updated in January 2011, and must be in accordance withPresidential Regulation No. 54 / 2010 and Presidential Regulation No. 70 / 2012.

This training was attended by Procurement Committees from Sumatera Barat, Lampung,Bengkulu, and Sumatera Utara; Satker/PPK from four packages AWP-1; National RoadsExecuting Agency /BBPJN I, II, and III; PMU and CTC WINRIP.

In a coordination meeting on February 13, 2013, which was followed by the Chairmanand Vice Chairman and members of the PMU WINRIP, the World Bank, Directorate ofPlanning and Directorate of Implementation Regional I, Procurement Committee (PokjaPengadaan Lampung, Bengkulu and West Sumatra), BBPJN II and III, Satker/PPK ofNational Road Implementation from BBPJN II and III, and CTC WINRIP, noted that oneof the delays are related to the quality of the Procurement Committee.

Therefore in order to speed up the procurement process and reduce delays, there shouldbe efforts to increase the competence and the equation of knowledge and skills in TenderDocument control, based on World Bank guidelines, including the preparation of OwnerEstimate (OE) for members of the Procurement Committee (POKJA) and the relatedWorking Unit.

There was proposed to conduct of a Workshop for to increase the competence of themembers of the Procurement Committee for the understanding and applying n of theStandard Bidding Document (SBD), as well as Bid Evaluation Report (BER)

Workshop on Bidding Documents Evaluation has delivered on February 28–March 1,2013, in Swiss-belhotel Jalan Kemang Raya No. 7 Jakarta Selatan, Tlp: 021-7198000,Fax: 021-719088, attended by 33 participants from Procurement Committee (PokjaPelelangan) from Provinces, Satker/PPK Pelaksanaan Jalan Nasional, on AWP-1 ofWINRIP, BPJN II & III , and PMU WINRIP.

In addition there is also plan for workshops on the World Bank's Guidelines for Procurementin Tanjung Pandan – Blitung Timur about April 2013.

6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as requiredwith the establishment of anti-corruption measures necessary to support the project, andmonitor and report their effectiveness based on the Anti-Corruption Action Plan (ACAP)agreed between the World Bank and the DGH.

The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil society groupsto attend the procurements process on key procurement steps including pre-bidmeeting and site visit, bids submission and bids opening, and the announcementof the bid winner. These CROs will be invited from local universities or other



selected independent institutions, and will sign the attendance list for theprocurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby the mediaand civil society groups can become involved in monitoring the progress of theproject. This mechanism will include regular sharing of information with the media.

Establishment and Management of a Complaints Handling Mechanism (CHM),which includes maintaining project complaint log and filing to monitor status offollow-up of each complaint. This mechanism will include provision for follow upinvestigations of substantial complaints by the Inspectorate General of Ministry ofPublic Works or third party audit to ensure independence and reliability of thesystem. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-activein resolving issues when such a matter arises. The Community Developmentspecialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit (CHU) for the ACAP relatedincidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan (PIP),Project Management manual (PMM) on their website, and in the biddingdocuments, such as contact point for complaint (mail and e-mail address, phone,fax, text message). The contact will also include the Bank’s Fraud and CorruptionHotline. MPW will hold Annual Accountability Meetings to enhance accountabilityand project information sharing with civil society. The PMM will provide guidelineson disclosure of information related to the project. MPW official website will displaycritical information on WINRIP to enhance both internal and external monitoring ofthe project

6.4.2 Community Representative Observers (CRO)

The activities of the Community Development Officer during March 2013 in preparationof selection of the Community Representative Observers (CROs) mainly for 4 (four)Packages of Annual Works Program (AWP-1) WINRIP in region of National RoadsImplementation Agency (Balai Besar Pelaksanaan Jalan Nasional ‘BBPJN’) IIIPalembang, that are Package: 01. Krui – Biha, Lampung Province and Package: 04.Ipuh – Bantal, Bengkulu Province, and 2 (two) Packages in region of National RoadsImplementation Agency (Balai Besar Pelaksanaan Jalan Nasional ‘BBPJN’) II Padang,that are Package: 02. Padang Sawah – Simpang Empat, and Package: 03. Manggopoh -Padang Sawah, (West Sumatera Province)

Activities progress during March 2013, were:

Preparation of Term of Reference (TOR) of the CRO's Selection, has beencompleted as of March 1, 2013,



Provide Standard Format of the CRO's Reports on monitoring of the Procurementprocess, has been completed as of March 1, 2013.

Preparation of Guidelines/Manual for Selection of CROs and the Attachments, hasbeen completed as of March 1, 2013,

Provision of Training Materials for the selected the CROs, including GeneralExplanations about WINRIP (Slide Presentation/ Power-point), has beencompleted as of March 8, 2013,

Sending an official letter from the Head of PMU to Head of BBPJN II & III, aboutthe election of CROs/WPM, + TOR and Guidelines Document has been done onMarch 12, 2013.

The letter was signed by the Director of Planning, Directorate General ofHighways, as the Chairman of Project Management Unit (PMU) WINRIP, with No.Hm.0603/Bp-11/0175/2013, dated March 11, 2013.

Preparation of Socialization on CROs selection has been conducted by theCommunity Development Team of CTC WINRIP, accompanied by PMU WINRIP.Draft of the Letter or memorandum of services for the implementation of thissocialization has been prepared and waiting to be signed by the Chief ExecutiveOfficer of the PMU. The socialization plan to be held in Balai II (BBPJN II) Padangon April 9, 2013, and in Balai III (BBPJN III) Palembang on April 11, 2013.

The Progress of Community Representative Observers (CROs) Activities on March 2013and Works Plan for the next steps of CROs subject activities, as shown in table 6.4.1below:

No Subject of ActivitiesStatus/conditionDate of Finish/

completed1. Conducted Workshop of Procurement Document Evaluation for

POKJA, Satker/PPK, Balai BBPJN and PMU.February 28, 2013 –March 01, 2013

2. Provided of Term of Reference (TOR) of the CRO's Selection andGuidelines for CRO’s Selection

March 1, 2013

3. Provided the Materials (Slide Presentation/Power-point) of GeneralExplanations about WINRIP and the CRO’s selection and

March 8, 2013

4. Provided Training Materials for CROs. March 8, 2013

5. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from theDirector of Planning as Chairman of PMU to Head of BBPJN II & III,about the Selection of CROs/WPM, + TOR and Guidelines Document

March 11, 2013



No Subject of ActivitiesStatus/conditionDate of Finish/

completed6 Preparation of Socialization on CROs selection in BBPJN II Padang

for package 02 Padang Sawah – Simpang Empat and package 03Manggopoh - Padang Sawah, and Socialization on CROs selection inBBPJN III Palembang for package 01 Krui – Biha and package 04 Ipuh– Bantal.

March 31, 2013

The Progress of Community Representative Observers (CROs) activities up to March2013 and Works Plan is shown in Appendix F.

6.4.3 Third Party Monitoring (TPM)

Selection of TPMs will be done by invite the Universities/Colleges who interested toparticipate in Third Party Monitoring. The TPMs for the first four AWP-1 packages arenow being preparing, and will elected before signing the construction contracts.

Some steps of the selection of TPM activities have been done until the end of March2013, and the activities will be done for future time, are as follow:

Preparation the initial draft of ToR of selection the TPM is currently running. Providing the TPM selection guidelines has started in the end of March 2013. Providing the Training Materials for the TPM is ongoing preparing outlines. Sending the official letter from the Director of Planning as Chairman of PMU to

Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages. Implementation of selection of the TPM for AWP-1 packages by TPM Evaluation

Team Delivery of the Training for elected TPM. Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.

The Progress of Third Party Monitoring (TPM) Activities during March 2013, as shown intable 6.4.2 below:

No Subject of Activities ActualStatus

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 25% August, 2013

2 Providing the TPM selection guidelines. 10% Sept., 2013

3. Providing the Training Materials for the TPM 5% Sept., 2013



The Progress of Third Party Monitoring (TPM) Activities up to March 2013 and worksplan is shown in Appendix F.

6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialist to develop thesystem to the WINRIP website. The web is being developing by MIS Specialist. Theseactivities will be done about the end of the year 2013 until the beginning of year 2014.

Establishment of Management of a Complaints Handling Mechanism System (CHS)which includes several components that needs to be prepared in connection with themanagement of CHS as follows:

Formation of the Complaints Handling Unit (CHU). Preparation of Complaints Register and the complaints address. Preparation of Complaint Handling Procedure. The completion of the Initial investigation of a complaint Procedure, and the

procedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (Executing Agency). Preparation of the device for Executing Agency. The development of a code of conduct and actions for Implementing Institutions/

Implementing Agency (Bidders, Suppliers, contractors and Consultants). Support the PMU in the Management and Monitoring of the implementation policy

in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there are fourmain components as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Investigation and Analysis. Problem Solving and taking the Decision

6.5 Road Safety AuditThe Senior Road Safety Audit Engineer has not yet been mobilized. The activity for projectroad safety audit will be reported soon after his mobilization.

6.6. Environmental and Social Impact Issues

6.6.1. LARAP Study Report for Package No.01 : Krui – BihaThe report was concurred by the World Bank on 4 January 2013. The draft MonitoringLARAP Report was prepared and submitted by the CTC to PMU on 27 March 2013.



6.6.2. LARAP Study Report for Package No.02 : Padang Sawah – Simpang EmpatThe report was concurred by the World Bank on 13 January 2013. The draft MonitoringLARAP Report was prepared and submitted by the CTC to PMU on 27 March 2013.

6.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang SawahThe report was concurred by the World Bank on 4 January 2013. The draft MonitoringLARAP Report was prepared and submitted by the CTC to PMU on 27 March 2013.

6.6.4. LARAP Study Report for Package No.04 : Ipuh – BantalThe report was concurred by the World Bank on 10 December 2012. The MonitoringLARAP Report is being prepared by the CTC. A site visit to Subproject Ipuh-Bantal inBengkulu Province was conducted by Environmental Specialist during 13 – 15 March2013 to check the status of land to be acquired, to estimate of land area which isaffected by the project and to identify the type of land asset affected by project, to carryout interview with PAPs, to get information related land acquisition process and to checkthe current status of the Appraisal Team readiness for payment of the land acquisition.The CTC found that the land and asset of PAPs have not been paid by the project.

6.7 Management Information SystemsThe Information Management Specialist has not yet been mobilized. The activity formanagement information system will be reported soon after his mobilization.

6.8 Quality Assurance

The Quality Assurance Engineer has not yet been mobilized. The activity for project qualityassurance will be reported soon after his mobilization.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to the procurementof AWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of severalsubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. TheCTC has then been instructed by DGH to review the DEDs of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation



Current Estimated Situation

No risk was detected until preparation of this report since the main program of the loan(civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractors shallbe considered at the time of bid evaluation and prior to the award of any contract.

The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent, honest,qualified and experienced personnel.

The provision of properly equipped laboratories with properly trained operatorsfor each package.

Package supervision comes under the responsibilities of the immediate supervisionteams and the relevant DSC but the Quality Assurance Engineer from CTC, whenmobilized, will periodically monitor their performance.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during March 2013 is the procurement of four (4) packages under AWP-1.The AERs have been discussed between the DGH and the Bank for almost a year. Thetender could not be started until the AERs are approved by the Bank even the BiddingDocuments are ready to be issued.

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Another issue is establishment of the Design and Supervision Consultant (DSC). It isrequired to expedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3packages, including the 7 packages under CTC review at the current time, shall becompleted soonest and the procurement can be started immediately.

7.2 Action RequiredThe project managers (PPKs) are suggested and required to update the DEDs of the AWP-1 packages following actual condition of the existing roads. The estimated construction costshould be considered to not significantly increase. Otherwise, the prequalification shall becancelled since the experience criteria for the Applicants were set based on previousestimated construction cost.

It is hopefully that the Bank will not take long time approving the proposed negotiated anddraft contract for DSC which was submitted by DGH on 25 March 2013.



Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 31 March 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 6,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 12.937% 71.93 8.500% 47.26 -4.437% -24.67 Ongoing Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH Recruitment process.

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 340,000,000.00 3,473,151.28 12.937% 71.93 8.500% 47.26 -4.437% -24.67

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual BalancePROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Proc. Speclt-1Proc. Speclt-2 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.32 5.77 11.77 18.77 26.27 35.27 46.26 57.26 69.26 81.26 92.19 104.19 116.19

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 1.98 8.43 19.43 32.43 45.93 60.93 77.92 94.92 112.92 130.92 147.85 165.85 183.85

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million) (%)(%)Original

31 March 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

31 March 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

Appendix - A2CIVIL WORKS PROGRESS STATUS OF AWP-1

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing Progress

Amendment 9.7 6 132,355 Date 01-Feb-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment 50.1 6 224,658 Date 18-Mar-13

Amendment Date

Amendment 56.3 7 287,549 Date 18-Mar-13

Amendment Date

Amendment 36 7 321,778 Date 28-Mar-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

AWP-2

12Kambang – Indrapura

(Link No.017.2)

AWP-3

19Lais - Bintuan

(Link No.009.1)

21Lubuk Alung – Sicincin

(Link No.009.1)

20Lubuk Alung – Sicincin

(Link No.009.1)

Original 16.8 7 65,778 Process

17Sp.Gng Kemala–Pg.Tampak

(Link No.061.1)

18Mukomuko – Bts.Sumbar

(Link No.015.3)Original 25.8 6 69,223 Process



Original 14.6

16Seblat – Ipuh

(Link No.010.0)

20%TechnicalReviewby CTC

15Sibolga – Bts TapSel

(Link No.016.1)Original 36 7 129,228 Process


14Painan – Kambang

(Link No.017.1)


13SP.Rukis - TJ.Kemuning

(Link No.006.0)


11Bantal - Mukomuko

(Link No.015.2)

10Sp.Empat – Sp. Air Balam

(Link No.034.1)

Original 50.1 6 157,820 Process 10%TechnicalReviewby CTC


9Rantau Tijang – Kota Agung

(Link No.026.1)

8Bts.Pariaman – Manggopoh

(Link No.024.0)Original 46.8 7 183,268 Process

Original 42 7 149,831 Process

7Indrapura – Tapan

(Link No.019.0)

6PS.Pedati - Kerkap

(Link No.010.0)


72,018.80


Process

PkgNo. Received

DatumPost-

ReviewSite

VistingFull-

Review

EstimatedCost /

Excl.VAT(mil. RP)

ApprovalBy

BINTEC

TotalProcess

(%)Submitted to

PMUQuality

AssurancePresentation&Discussion

5Sp.Rampa – Poriaha

(Link No.015.xx)6 55,126.60 ProcessOriginal 11.1

Original 25 7

Group Name of Sub-project ECL

Technical Design Review Process for Design Stage

RemarkStatus

Technical Report orTechinical Advisory

Length(km)

Width(m)

7 54,557 Process


Original 56.3 7 225,481.5 Process



Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30%31/05/2013 21.75%30/06/2013 23.20%31/07/2013 24.65%31/08/2013 26.10%30/09/2013 27.55%31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DEnvironmental Progress and Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

1 Krui - Bha Lampung 25 7 ICB/PriorSPPL Air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2 ; Fence 2.445,41M ; Plant 653 rod ; paddy field 25 plots ; Social & PablicFacilities

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ; B.

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Plant 72 rod.

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 430 . No Land affected . Aset affected: building149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; KiosksBBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 ICB/PriorSPPL Air pollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 1.338 . No Land affected . Aset affected :building 115 unit = 668,33 M2 ; Culvert 661,05 m ;concrete & foundations 1.421,60 M3 ; Soil embankment5.564,21 M3; Plant 5.324 rod ; paddy field andlemongrass & turmeric = 17.695 clumps ; Mesjid &Market

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ;

ENV : Propose to site visit for finding environmentalissues on field. SOS :

4 Ipuh- Bantal Bengkulu 42.4 7 ICB/PriorSPPL Geometric, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2011 LARAP Total PAP 178. Land affected 2.730 M2 ; Aset affected :building 141 unit = 1.014 M2 ; Fence 52 unit = 531 M ;cemetery 2 unit ; Plant 32 rod.

Rp.286.743.000. APBN,Satker PJN I, Bengkulu,2013

On going measurement by BPN (Land Agency) A. NOL LARAP 10 Dec2012 ; B.-

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 NCB/PostUKL&UPL slope stability, waterquality, Run off, bridgesacces, continued trafficaccess & quarry problem

APBN(BBPJN I 2011)

100% YES, 2011 Simple LARAP

-

APBN, Satker PJN II,Sumut, 2014

Bidding for Consultant LARAP A. -B.-

ENV : r opose to site visit for finding environmentalissues on field. SOS :

6 Ps Pedati - Kerkap Bengkulu 25 7 NCB/PostUKL&UPL Comersil areas, trafficcongestion, market on thestreet, air pollution &noise,

APBN(TLKJ 2011)

100% YES, 2011 LARAP

-

APBN Satker PJN I,Bengkulu, 2014

Revise of LARAP Document by Colsultant A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste management, airpollution, squater on ROWetc

APBN(TLKJ 2012)

70% Not Yet Simple LARAP &

-

APBD Prov Sumbar,Dinas PU,

Not Yet A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).Propose to site visit for findingenvironmental issues on field.

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 ICB/PriorAMDAL Comersil areas, market,public facilities, Airpollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(BBPJN II 2011)


-



Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).

9 Rantau Tijang - Kota Agung (Replace) Lampung 42 7 ICB/PriorUKL&UPL Sensitive areas, resident,air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)


- - -

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL). Propose to site visit for findingenvironmental issues on field.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt, bridgetraffic access & quarryproblem

APBN(BBPJN II 2011)


-




11 Bantal - Mukomuko (1 Paketdoc AMDAL)

Bengkulu 50.1 6 ICB/PriorAMDAL Sensitive areas, socialissues, market on thestreet, geometric, wastemanagemnt, continuedtraffic access, etc

APBN(TLKJ 2011)

60% Not Yet LARAP

-



ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 ICB/PriorAMDAL Resident, productive land,Catcment areas,rivers,slope stability, squater onthe street, land acquisition.

APBN(TLKJ 2011)

70% Not Yet LARAP

-


LARAP Preparation A. -B.-

Input RKL&RPL integration to design doc.

Appendix D : Progress ofENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-IDas per March, 2013

one link,sensitiveareas/resident,public,facilities, squater,market,sopt soil and rivers

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

AWP - 2

Remedial Action

AWP - 1

No Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES, 2010ICB/PriorSPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000 APBDProv Sumbar, Dinas PU,2012

APBN(P2JN 2010)

100% LARAP Monitoirng Report under review CTC A. NOL LARAP 13 Jan2013 ; B.

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

Remedial ActionNo Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 ICB/PriorUKL/UPL one link,sensitive/steepsopes,slopes,sopt soiland rivers, squater onthe street, resident,productive land.

APBN(P2JN 2011)


-

APBN, Satker PJN IBengkulu, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL). Propose to site visit forfinding environmental issues on field. SOCIAL:

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt,continued traffic access &quarry problem

APBN(TLKJ 2011)

70% Not Yet Simple LARAP

-


Check to field is needed for LARAP requirment A. -B.-


15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 ICB/PriorUKL/UPL resident, comersil areas,geometric etc.

APBN(BBPJN I 2011)


-

APBN, Satker PJN II,Sumut, 2014



Seblat - Ipuh including (1 Amdal) 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

Sp.Gunung Kemala - Pg. Tampak 36.8 6

Way Tauu Bridge 30 m 6

18 Mukomuko - Bts. Sumbar (Replace) Bengkulu 25.8 6 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 LARAP- - -

Site visit to finding environmental issues on field,propose schedule the first of July 2013

19 Lais- Bintunan Bengkulu 11.6 7 NCB/PostUKL&UPL one link,sensitive/airpollution, trafficcongestion, squater on thestreet, etc

APBN(TLKJ 2011)

100% YES,2011 LARAP

-

APBN, Satker PJN IILampung, 2014


ENV: Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 NCB/PostUKL&UPL sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

Not Yet

AMDAL

70%AMDAL sensitive areas/steepsopes,slopes,sopt soil andrivers and beach, abrasion

AWP - 3


sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)

LARAP APBN, Satker PJN IILampung, 2014


17 Lampung ICB/Prior YES, 2012

APBN(TLKJ 2011)

100%

16 Bengkulu ICB/Prior Simple LARAP

-





Appendix EProcurement Plan & Progress

Procurement Plan of Implementation Support and Road Sector Institutional DevelopmentWestern Indonesia National Roads Improvement ProjectName of Executing Agency: Directorate General of Highways , Ministry of Public Works. Edit 28 March 2013

Ref.No. Contract Description Project Cost

(US$)Procurement

Method

Review byBank

(Prior/Post)Schedule

WB provideagreement

to REOI

EOIadvertised innewspaper

SubmissionRFP to WB

WB NOL toRFP

Date ofReceipt ofProposals

Opening ofFinancialProposal

FinalEvaluationReport

ContractSign

Service Startdate

Period(Month)

Completion Date Remarks

Allocated Contract Actual Submission WB NOL Submission WB NOL Submission Submission WB NOL

2 Implementation Support

Schedule 14-Nov-10 05-Dec-10 23-Jan-11 12-Feb-11 12-Mar-11 02-Apr-11 23-Apr-12 04-Jun-12 22-Jul-12 05-Aug-12 12-Aug-12 15-Sep-12 29-Sep-12 22-Oct-12 12-Nov-12

Actual 26-Nov-10 7-Jun-11 30-Jan-12 7-Mar-12 9-Dec-11 6-Mar-12 30-Apr-12 14-Jun-12 29-Jun-12 27-Aug-12 3-Sep-12 21-Sep-12 12-Oct-12 5-Nov-12 16-Nov-12 40 Feb-16

Schedule 11-Dec-11 08-Jan-12 27-Feb-12 26-Mar-12 07-May-12 28-May-12 08-Oct-12 22-Oct-12 05-Nov-12 12-Nov-12 19-Nov-12 26-Nov-12 01-Apr-13 18-Apr-13 02-May-13

Actual 26-Nov-10 7-Jun-11 4/2/2012 10-Aug-12 20-Jan-12 23-May-12 23-Oct-12 20-Dec-12 21-Feb-13 5-Mar-13 13-Mar-13 25-Mar-13 19-Apr-13 42

3 Road Sector Institutional Development(DGH)Capacity Building for DGH Environment/ Schedule 01-Jun-13 15-Jun-13 13-Jul-13 27-Jul-13 27-Jul-13 12-Aug-13 16-Sep-13 07-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 25-Nov-13 09-Dec-13 23-Dec-13 06-Jan-14

Risk Mitigation and Road Safety Unit

(developing roadmap, norm, standard, procedure,criteria for disaster risk management in roadsector, risk analysis and standad implementation)

Actual

Note: TOR of packages for Part 3 of Loan Agreement (Road Sector Institutional Development DGH) will send for approval to WB on May 2013.

Negotiation & DraftContract

T O T A L

aCore Team Consultant (Project Management,Technical Assistant, Enviromental & SocialAspect and Road safety Audit)

Design and Supervision Consultant (DesignAWP-2 & 3 and Construction Supervision of CivilWorks Project)

10,000,000

1,000,000

b

QCBS

QCBS

Evaluation and Short List

QCBS Prior

5,000,000 Prior

Prior

Technical EvaluationReport

Appendix E : Procurement Plan of Civil WorksWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Update 28 March 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 08-Jul-13Sub Total AWP - 1 734,768.30 81.64A W P - 2 and 3

90 2015 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 01-May-13 15-May-13 22-May-13 05-Jun-13 12-Jun-13 17-Jul-13 16-Aug-13 30-Aug-13 20-Sep-13 540

Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Including Way Taau Bridge(**) 0.03 Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 540Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 630Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 720Actual

9 Rantau Tijang - Kota Agung Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

18 Mukomuko - Batas Sumbar Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

207,390.30 Pre

Pre

Invitation forPre-

qualification

Evalt.QualificationReport

RequestDate

Appr'd/NOL Date

SubmittedDate

Appr'd/NOL Date

23.04

ContractAmount

Design Bidding Document(including qualification)Estimated Cost Contractor

Name

Construction

Period(day)

Appr'd/NOL Date

Invitationfor Bids

Date

BidOpening

Date

Bid Evaluation Report

NOL Date

ContractSignature

DateSubmittedDate

Ref. No. Province Procurement Method Request

Date

EstimatedCost

Appendix E : Procurement Plan of Civil WorksWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Update 28 March 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13Sub Total AWP - 1 734,768.30 81.64A W P - 2 and 3

90 2015 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 01-May-13 15-May-13 22-May-13 05-Jun-13 12-Jun-13 17-Jul-13 16-Aug-13 30-Aug-13 20-Sep-13 540

Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 11-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Including Way Taau Bridge(**) 0.03 Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 540Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 630Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 720Actual

9 Rantau Tijang - Kota Agung Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

18 Mukomuko - Batas Sumbar Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

Ref. No. Province Procurement Method

Estimated Cost EstimatedCost

ContractAmount

Design Bidding Document(including qualification) Invitation for

Pre-qualification

Construction

Period(day)

SubmittedDate

Appr'd/NOL Date

SubmittedDate NOL Date Request

DateAppr'd

/NOL DateRequest

DateAppr'd

/NOL Date

Evalt.QualificationReport Invitation

for BidsDate

BidOpening

Date

Bid Evaluation Report ContractSignature

Date

ContractorName

207,390.30 23.04 Pre

Pre



Appendix FTraining/Dissemination Progress

Appendix F : Training/Dissemination Progress

No Activities has been done

Status/condition

Date of Finish/completed

1. Orientation and studied of WINRIP documents and DevelopedWorks Plan

January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation forPOKJA, Satker/PPK, Balai BBPJN and PMU.

1.February 28, 2013– March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection andGuidelines for CRO’s Selection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of GeneralExplanations about WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from theDirector of Planning as Chairman of PMU to Head of BBPJN II & III,about the Selection of CROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang forpackage 02 Padang Sawah – Simpang Empat and package 03Manggopoh - Padang Sawah, and Socialization on CROs selection inBBPJN III Palembang for package 01 Krui – Biha and package 04 Ipuh– Bantal.

March 31, 2013



Appendix GWorld Bank Mission

- 1 -

Strategic Roads Infrastructure Project (SRIP) Loan 4834-IND/7786-ID

And

Western Indonesia National Roads Improvement Project (WINRIP) Loan 8043-ID

Implementation Review Mission: February 4 - 14, 2013

AIDE-MEMOIRE

I. Introduction

1. A World Bank mission visited Indonesia during February 4 - 14, 2013, to review the

implementation status of the Strategic Roads Infrastructure Project (SRIP) and the Western Indonesia

National Roads Improvement Project (WINRIP). The mission comprised Mitsuyoshi Asada (Task Team

Leader/Sr. Transport Specialist), Amilia Aldian (Transport Engineer), Yash Gupta (Sr. Procurement

Specialist), Budi Permana (Procurement Analyst), Novira Asra (Sr. Financial Management Specialist),

Arip Syaman Sholeh (Financial Management Analyst), Virza Sasmitawidjaja (Environmental Specialist),

Francisca Melia Setiawati (Social, Land Acquisition/Resettlement Specialist), and Yulita Sari Soepardjo

(Team Assistant).

2. The mission held meetings with the Directorate General of Highways (DGH) in the Ministry

of Public Works (MPW), Bappenas, the Directorate of Traffic Police (DTP) in the Indonesian National

Police (INP), project consultants and contractors, and other related agencies. Some of the mission

members conducted site visits to SRIP and WINRIP sub-projects in Banten, Lampung, and West

Sumatra Provinces during the mission. This Aide-Memoire (AM) summarizes the findings and

discussions during the mission. The mission wishes to thank the Government of Indonesia (GoI) for their

support and cooperation for the meetings and site visits during the mission.

3. This AM contains the following information as Annexes.

Annex 1: SRIP Disbursement Status Annex 4: SRIP Financial Management Aspects

Annex 2: SRIP Status of Complaints Annex 5: WINRIP Financial Management Aspects

Annex 3: SRIP Performance Indicator Status Annex 6: WINRIP Performance Indicators

II. Key Project Data

Key Project Data SRIP WINRIP

Project Cost US$287.00 million US$350 million

Original Loan Amount US$208.00 million US$250 million

Revised Loan Amount US$206.46 million N/A

Board Approval Date 06 July 2006 26 May 2011

Loan Signing Date 13 September 2007 14 December 2011

Effectiveness Date 01 November 2007 12 March 2012

Disbursement (as of 11 Feb 2013) US$152.51 million (73.9%) US$0.80 million (0.3%)

Original Closing Date 31 December 2011 31 December 2017

Formally Revised Closing Date 30 June 2013 N/A

Number of Closing Date Extension 01 ---

Environmental Category A-Full Assessment B-Partial Assessment

– 18 –

Annex 5: WINRIP Financial Management Aspects

Budgeting

FY 2013 DIPA documents was issued but not yet effective due to unavailability of Satker appointment letter. DIPA

2013 amounted to IDR 536.8 billion is adequate to cover four packages of AWP-1, 9 packages of AWP-2, 1

package of AWP-3, consultant services, and project’s incremental operating costs. DIPA 2013 includes source of

fund from GoI amounted to IDR 189.5 billion and Loan amounted to IDR 347.3 billion. At the time of the mission,

Satker appointment letter is still in process within MPW.

The mission recommended PMU coordinate with General Secretariat of MPW to accelerate the issuance of Satker

appointment letter.

Disbursement

Based on client connection as of February 15, 2013, the project has disbursed USD 800,000 (or 0.32% of the total

loan) as an initial deposit to the project Designated Account. Based on project DA bank statement as of January 31,

2013, the closing balance is USD 125,822.97. Thus, the project actual expenditure is USD 674,177.03 (or 0.27% of

the total loan).

Interim Financial Reports

DGH submitted Q4 FY2012 draft IFR to the Bank on February 2, 2012. The IFR included two transactions in total

of IDR 6.5 billion and it is in good shape.

Q1 FY2013 IFR should be submitted to the Bank not later than May 15, 2013.

External Audit

As required by the Loan Agreement, Schedule 2–Section II–article B.1.3 on Financial Management, Financial

Reports and Audits, the project financial statements are subject to annual audit. Each audit of the Financial

Statements shall cover the period of one (1) fiscal year of the Borrower. The audited Financial Statements for each

such period shall be furnished to the Bank not later than six (6) months after such period. The project is exempted

from FY 2012 audit requirement due to limited progress in the project implementation, only advance payment to

consultant made in FY 2012.

Follow-up on Previous Mission

a. Previous mission recommended update of the Project Management Manual (PMM). The updates include the

following:

Chapter 8: Financial Management and Reporting

Update the term Financial Monitoring Report (FMR) into Interim Unaudited Financial Report (IFR) to be

consistent with the Loan Agreement and the Disbursement Letter,

Update the Designated Account (DA) ceiling of USD 75,000, into IFR based disbursement based on 6

months forecast as the ceiling of the DA.

Chapter 13: Financial Audit has not been followed up.

Revise the BPKP into BPK as the auditor of the project in some paragraphs

Revise the scope of audit to align with the agreed ToR of audit

During the mission, FMS haven’t received any update of the PMM.

b. The agreed action plan to improve project implementation during the project appraisal stage has not been

carried out.

The mission recommends the following:

– 19 –

PMU should revise the PMM and submit to the Bank not later than March 31, 2013.

Training to all PIUs on the PMM should be carried out prior to mobilization of consultants and

construction works.

The action plans agreed include (i)Project management training for PIUs that supervise consultants and

contractors; (ii) Project design training for both the planning unit and consultant; and (iii) Certification of

all machinery and laboratory operators participating in this project from MPW training unit.

Transaction Review

The mission reviewed payment documentation of CTC, and noted that in general supporting documentation is

adequate and filed properly. Detail transactions are described below.

SP2D No.# Date Amount (in IDR) Description Notes

241923Y 26-Dec-12 2,352,491,450 Payment to PT. Perentjana Djaja

Advance payment.

CTC - WINRIP

Fully Supported

241924Y 26-Dec-12 4,191,745,000 Payment to PT. Perentjana Djaja

MC 01 payment.

CTC - WINRIP

Fully Supported



Appendix HPerformance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix H : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix ICorrespondence

Appendix I Correspondence during March 2013

Incoming Letter

Date From To Activity

6 March 2013 Direktur Bina ProgramIr. Harris Batubara

Direktur Pengelolaan KasNegara

Penyampaian Interim FinancialReport (IFR) No. 1Periode October-Desember2012

11 March 2013 Senior TransportSpecialist/Task Team LeaderWINRIPMitsuyoshi Asada

Director of PlanningDirector General ofHighwaysIr. Harris Batubara

Submission of Replacement ofTeam Leader and ProcurementSpecialist for Core TeamConsultant

11 March 2013 Direktur Bina ProgramIr. Harris Batubara

1. Kepala Balai BesarPelaksanaan JalanNasional II

2. Kepala Balai BesarPelaksanaan JalanNasional III

Pemilihan Wakil Pengamatdari Masyarakat (WPM)Pelaksanaan Komponen AntiCorruption Action Plan(ACAP)/Rencana TIndak AntiKorupsi (RTAK)

14 March 2013 Senior TransportSpecialist/Task Team LeaderWINRIPMitsuyoshi Asada

Director of PlanningDirector General ofHighwaysIr. Harris Batubara

Request NOL for the SecondExtending of the Bid ValidityPeriod of Selection of Designand Supervision Consultant(DSC)

20 March 2013 Ka. SNVTPembinaan Administrasi danPelaksanaan PengendalianPHLNWida Nurfaida, ST, MT

1. Mr. Bambang Wikanta,MM, MT (PresidentDirector PT PerentjanaDjaja)

2. Mr. Lee, Jae Joon(President DirectorYongma EngineeringCo. Ltd

3. GRAD.ING. Hartati O(President Director PTEpadascon Permata)

The Obligation to submit theInception Report – Core TeamConsultant (CTC) of WesternIndonesia National RoadsImprovement Project 9WINRIP)

22 March 2013 Ka. SNVTPembinaan Administrasi danPelaksanaan PengendalianPHLNWida Nurfaida, ST, MT

1. Mr. Bambang Wikanta,MM, MT (PresidentDirector PT PerentjanaDjaja)

2. Mr. Lee, Jae Joon(President DirectorYongma EngineeringCo. Ltd

3. GRAD.ING. Hartati O(President Director PTEpadascon Permata)

Approval for Replacement ofTeam Leader and ProcurementSpecialist for Core TeamConsultant

Date From To Activity

22 March 2013 Kasubdit SistemPengendalian Wilayah IIr. Agusta Ersada Sinulingga,MT

CTC Undangan Rapat KoordinasiWestern Indonesia NationalRoads Improvement Project(WINRIP)

25 March 2013 Secretary of Director Generalof HighwaysYusid Toyib

Senior TransportSpecialist/Task TeamLeader WINRIPMitsuyoshi Asada

Submission of Minutes ofClarification/Negoitation andDraft Contract for DesignSupervision Consultant (DSC)

27 March 2013 Team Leader CTC WINRIPPer Weiss Pedersen

Ka. SNVTPembinaan Administrasi danPelaksanaan PengendalianPHLN

Wida Nurfaida, ST, MT

Minutes of Meeting on 25March 2013

Outgoing Letter

Date To From Activity

27 March 2013 Directorate General ofHighways Department ofPublic WorksDr. Ir. Maulidya IndahJunita MSc

Team Leader CTC WINRIPPer Weiss Pedersen

Submission of Draft LARAPMonitoring Report forPackage No. 1 Krui Biha



Submission of Draft LARAPMonitoring Report for PackageNo. 3 Manggopoh – PadangSawah



Submission of Draft LARAPMonitoring Report for PackageNo. 2 Padang Sawah – Sp.Empat

27 March 2013 Directorate General ofHighways Department ofPublic WorksIr. Agusta ErsadaSinulingga. MT


Review and Submission ofUpdate Procurement Plan

27 March 2013 Directorate General ofHighways Department ofPublic WorksIr. Agusta ErsadaSinulingga. MT


Review and Submission ofUpdate Project ManagementManual for FinancialManagement Aspect

Monthly Progress Report No....

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