Monthly meeting september

September Edition

What is our Purpose?

President C ommission Team PurposeBeing a part of AIESEC 2015 contributor by having collaborative environment

Ensuring the right essence through delivering high quality experience

Creating value driven leaders to fulfil Indonesia’s needs

What is our Protocols/behavior?

President C ommission Team Protocols

Integrity PurposefulHigh

determination

Creating value driven leadersProviding high quality experience

Being @ 2015 contributorEnsuring the right essence

Collaborative Environment Relevancy

Integrity PurposefulHigh Determination

THE ARCHER“Release the arrow,seize the triumph”

What is your concern?

Exchange Operation

Raise Match Realize

829

120

353

136

80

359

127

39

1314 1415 Target

Incoming GCDP July - August

260 Available Form 56 Matched Form

Incoming GCDP July - August

6 out of 9 LCs in Adhoc & Project 3 out of 5 LCs

AIESEC in Indonesia has to put BIG CONCERN in iGCDP

WHY?

60% LCs that have Target in both Adhoc or Project find difficulties to meet the goals

Possible Solutions :

1. Allocate more people for short period to do sales 2. Give RnR focusing on Raising Adhoc and create

urgencyby putting short deadline in the competition

Adhoc :

Project :1. don’t wait until OCP is selected, VP or manager that

responsible for project has to raise learning partner now in order to prevent late raising because of OC Selection

2. If none can help raising learning partner as help from ER&BD to focus on raising learning partner

Off Peak iGCDP

Raise Match Realize

3

6382

216

61

18

215

60

30

1314 1415 Target

OUTGOING GCDP July - August


OUTGOING GCDP July - AugustPossible solution for UI, Bandung, UGM, UPN, UNS and Surabaya:!!UI, Bandung, UGM, UNS!There is no other option rather than raising the off

peak based on IR (you can use LC2LC or CY2CY partnership – ma-ra-re system)

For national IR partner, please check the sheet that given to you.

Make sure that you do synergy with your progmar for buzzing off peak promotion and market differentiate.

!UPN :!Make sure this week you focus on selection and sign

contract and start to raising the EPs from ongoing recruitment.

!Surabaya :!1. Directly review and check the form of the EPs in system and raise them in the tracker.

OUTGOING GCDP July - August

Possible solution for Bandung, UGM, and UNS:!!Bandung, UGM and UNS Make sure your focus for first week is promotion and

raising based on the IR information (issues and country).

And go directly to fast matching process from your LC Partner or national partner (especially for the off peak matching target).

Check myaiesec.net for the matching one, If your EPs status don’t change yet while he/she already matched, ask the TN manager or LCVP iGCDP to change it soon.

Raise Match Realize

2426

59

1215

34

22

1515

1314 1415 Target

Incoming GIP July - August



Almost all LC has difficulty to achieve the goal, some even ! don’t meet at all. This indicate 2 things :!

1.  Lack of Capacity as sales person !2.  Lack of Sales Culture !

Solutions :!!1.  Set a cold call day, where every sales team has to do col

d call!2.  Regular tracking, evaluation, and re-invention !3.  Weekly RnR for TOP Sales !4.  Set Short term deadline for every Raising target!5.  Always bring JQ n MoU even in the first meeting to fasten

raising!

Raise Match Realize

0

4

910

7

10

8

11

201314 1415 Target

Outgoing GIP July - August

18 Matched Form 29 Available Form

Program Marketing

Program Marketing

Do you understand the different role between

PR&IM and ProgMar?

Do you understand the different role of oGCDP &

ProgMar?

Marketing

UPN, UNS, UB & UNDIP

External Relation Business Development

Boa & alumni management

Have you meet your BoA or Key Alumni?

Maintain Relation

Present LC Planning

Get Suggestion

Link that can help our operation

Direct Support

Main Benefit

Wha

t for

? Key Question!

ER & BD support ICX

30%

45%

45%

45%

UI

Bandung

UNDIP

45% 50%50%

BINUS

50% 50% 50%

UNAND

UNIBRAW PMBS

Surabaya UPN UGM

Average Target contribution ER&BD AIESEC in Indonesia to ICX

UNS

50%

46%

ER & BD Contribution model

PR & IM

Youth talk! apa idemu

Don’t forget our deliverables :

UGM

UI

Makasar

UNDIP

Padang

Surabaya

1. Minimum attendante 600 2. OC Team 3. All the logistical for the event 4. Online Promotions

Remember this is our open gate to have bigger partnership with Pertamina in the future.!

so i do really hope that we can deliver our promise

Youth talk! apa idemu

Talent Management

!

Average LnD implementation is 40ish

1. LCP Please review LnD implementation with LCVP TM

2. Create Implementation plan framework based on LnD left after u review it with VP TM

3. Put LnD Implementation as one of the agenda in the meeting and ask them to set implementation plan directly based on their availability but has to be align with framework that u create with VP TM

4. Make sure before 10th September all LnD planned are implemented.

August Report

% delivery Functional Comment

70% - 100% -

50% -70%Finance, TM, Expansion,

PR&IM, oGCDP, iGCDP and iGIP

Good! You can do better than that! Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all.

0% - 50% Program Marketing, ER/BD

LCP and LCVP TM, please closely track your VP whether education has been delivered or not in each function. Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all. Also, please don’t forget to do education follow up if your education delivery haven’t reach 100% in July and August.

National L&D delivery per each function (based on LC report)

0.6140.598

0.677

0.4420.4960.496

0.6330.6080.619

Finance TM Expansion ProgMar PR&IM ER&BD oGCDP iGCDP iGIP

% delivery Functional Comment

70% - 100% UB, UI, Unila GOOD JOB GUYS! KEEP UP THE GOOD WORK!

50% -70%UA, Binus, PMBS,

Bandung, UD, UGM, UNS

Good! You can do better than that! Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all.

0% - 50%UPNVY, Surabaya,

UMM

LCP and LCVP TM, please closely track your VP whether education has been delivered or not in each function. Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all.

National L&D delivery per LC (based on LC report)

UA UI BINUS PMBS Bdg UD UGM UPN UNS UB Sby UNILA UMM

0.311

0.7

0.417

0.911

0.656

0.319

0.5830.6850.685

0.269

0.528

0.745

0.633

LC

Fast & Focus challenge

unibraw

ui

unand

undip

upn

bandung

ugm

uns

This is basically recruitment challenge,!the MAIN Objective is to make recruitment and allocation time faster and more efficient

What you need to know :!Recruitment has to happen in 4 weeks, means by the latest 30th September all new member has to be allocated to function or project.

New Recruitment System :!Recruitment will be based on role, so once member get selected they directly selected based on role that they’re applying for.

EXPANSION

As LCP do you guys understand the condition and current state of your Expansion?

Expansion is LC’s commitment not only LCVP Expansion commitment!

EXPANSION Role

Education

Performance Management

Visit

Ask Update

Current Role of VP Expansion

Direction

Exchange Management

Sustainability

President Coaching & Consulation

Expansion alignment LC

Partner

Bridging to LC Partner

EducationExpansion Tracker

Visit

Ideal Role of VP Expansion

My Biggest Concern is about Performance ManagementThe end KPIs of VP Expansion isn’t only about number of education delivered but if we see the bigger picture than Sustainability and Performance Management is the end result from good education. so instead of focusing on Education only VP Expansion has to understand and drive Sustainability and Performance of your expansion. !VP Expansion is simply 2nd LCP of Expansion entities

Ask Update

EXPANSION visit

Winter is Coming

LC Partner Operation Visit

Align it with MC Expansion Visit

UMM10th - 14th Sept

PUUNILA

17th-21st SeptUNSRI

in confirmationUNHAS

WHY Operational Visit???1. a Part of Service that Partner has to give to Expansion 2. Physical touch point with expansion 3. Operational Audit to check the result of education

through practical implementation 4. Winter Operation Support

Please ask your VP Expansion to talk to MCD Expansion create alignment between LC Partner and MC Visit to Expansion in order to get the best

result

your expansion new stages

Legislation3rd October 2014

Submission of Expansion Criteria19th September 2014

Based on compendium 14 days before

UNHASfrom EI to OE

UNSRIto EA & EI

IPBfrom SU to EA&EI

UNSOEDfrom SU to EA&EI

Interview Expansion TeamPlease do ask your VP Expansion to make sure this expansion will

do interview with MCD Expansion soon!

FINANCE

Invoice & deadline

Exchange Management Fee Julyddl : 22th September

http://bit.ly/Invoice1415


Spreadsheet invoice 1415 :

Spreadsheet invoice 1314 :

Financial Statement August Collection15th September 2014

UB, BINUS, PMBS, UNS



Conference bidding2015

NSC NFS MBC IYLC

2016

NEC NSC

Find the Guideline here!

http://bit.ly/BiddingGuideline

http://bit.ly/HostConfInfo

WHY We open 7 conference bidding in a row?1. to keep the minimum time for preparation by hosting entities 2. to sell it as a package for National product 3. to start preparing and saving money for the hosting LC

But how if i can’t predict my money and my LC condition for a year ahead????This a GCP from other countries which when you bid conference it can trigger you to plan your LC long term plan as well, include financial condition that you have to save or exchange to be achieved or BD contribution to your entities, so don’t worry :)

Deadline, 4th September at 10 pm





































President’s Business

GLOBAL INFORMATION SYSTEM

Bandung : 89 UNDIP : 58

UI : 51 UB : 45

UMM : 22 Surabaya : 14 UPN VY : 13 BINUS : 12

UNAND : 11 PMBS : 9 UNS : 2 UGM : 2

Compendium Review

Timeline Compendium ReviewCan’t find it? Open and download it here!

http://bit.ly/Compendium2013

Timeline Revision













































Legislation Timeline

Legislation Fair !1st & 2nd October After Evening Plenary National Legislation

Meeting !

3rd October at 11.45 pm

Internal Auditor

Timeline

Internal Audit Webinar! Friday, 19th September 8 pm!

Team Review

Team ReviewTeam Review

Team Review

Emotional Bank Account!

No Negative Words!Focus on solution not problemsperson to person talk is matter!Use a big team talk if there is a very huge

problem inside the team

MAIN

RULESfor

TEAM REVIEW

Team Review

Emotional Bank Account!

Personal Deposit Withdrawal What are the main things that i value the most if

people do it to me What are the main things that can break my

respect if someone do that to me

Personal Talkeveryone has to assess others for : 1. Things that I value the most from him/her 2. Area of improvement

*we use area of improvement because we want to focus on solution ignore every negative words example : instead of saying you’re stubborn we have to stay better you listen more to people.

Team ReviewEveryone has to understand their unique contribution

in the team & area of improvement

Team ReviewHow do you feel as a President?

Team Review

Many Feedback Team Conflict

Personal Problem Not Confident

Do you start to question yourself?

Many to do list left behind

Team Environment

Team Review

Authenticity

&

Flexibility

President

See You in MBC Semarang!

Monthly meeting september

Documents

Transcript of Monthly meeting september