Monitoring and evaluation by Olashore Emmanuel
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MONITORING AND EVALUATIONBY OLASHORE EMMANUEL
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DEFINITIONS
Monitoring involves the routine collection of data that measure progress toward achieving programme objectives using record keeping and regular reporting
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EVALUATION
It is a collection of activities designed to determine the value or worth of a specific programme.
It focuses on measuring on whether planed outcomes and impacts are achieved. To know whether one is attaining the intended outcome and impacts
The monitoring system must be in place, and that is why M&E is always considered as one compact entity.
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DIFFERENCE BETWEEN MONITORING AND EVALUATION
Features Monitoring Evaluation
Frequency Regular, routine Periodic either at the
beginning, middle or
even end
Focus Measures input,
process and output
variables
Measures outcome and
impact variables
Purpose To know the on
going status of a
program
To know the impact of
program
Those
involved
In house involving
program planners
External people
especially donors may
want to come for on the
spot check and
triangulation of
supplied data
Statistical
method
Purely quantitative Majorly qualitative
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IMPORTANCE
To make informed decisions regarding on going programs
To ensure the most effective and efficient use of resources
To determine exactly whether a program is right on track and where changes need to be considered
To help stakeholders conclude whether the program is a success
To inform subsequent decisions about programsIn essence, M&E used: as a management tool for planning & implementation as an advocacy tool to raise awareness/ convince stakeholders to
act as an accountability tool for performance monitoring
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What to monitor
INDICATOR Is a key or pointer showing the direction Is a variable that measures one aspect
of a program or project that is directly related to program objectives
A statement that tells us what it is that will be measured to determine whether or not a result has been accomplished
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CRITERIA FOR SELECTING INDICATORS Is the indicator linked to the expected result Is the indicator defined in the same way over
time Are the data for the indicator collected in the
same way over time Will data be available for the indicator Is data collection cost effective Is this indicator important to most people i.e.
will the data collected provide sufficient information to both supporters and skeptics
Is the indicator measurable
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QUALITIES OF INDICATOR
Measurable Related to goal and objectives Reliable (consistency) Credible Economical
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TYPES OF INDICATORS
INPUT indicator OUTPUT indicator OUTCOME indicator IMPACT indicator
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OBSERVATION IS KEY IN M&E
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DATA
Data refers to raw observation. In its raw form, it makes no sense but when processed, it informs
The information derived from indicators and recorded or reported is what is referred to as data.
When programs are implemented through series of activities, these activities are captured in form of data.
It can be quantitative and qualitative.
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QUALITIES OF DATA
Validity (internal and external) Integrity Timeliness Accuracy (Precision) Reliability
V-I-T-A-R
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EXAMPLES OF DATA COLLECTING TOOLS Attendance sheet Referral loop Register Pictures Minutes Report
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M&E PLAN Every project or intervention should have a
monitoring and evaluation (M&E) plan. This is the fundamental document that
details a program’s objectives, the interventions developed to achieve these objectives and describes the procedures that will be implemented to determine whether or not the objectives are met.
It shows how the expected results of a program relate to its goals and objectives, describes the data needed and how these data will be collected and analyzed, how this information will be used, the resources that will be needed, and how the program will be accountable to stakeholders
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…CONTINUED
M&E plans should be created during the design phase of a program
Such a plan should be considered a living document and revised whenever a program is modified or new information is needed
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Importance of M & E plans
State how a program will measure its achievements and therefore provide accountability;
Document consensus and provide transparency
Guide the implementation of M&E activities in a standardized and coordinated way
Preserve institutional memory
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STEPS TO DEVELOP AN M&E WORKPLAN
Identify program goals and objectives
Determine evaluation questions, indicators and their feasibility
Design the methodology for monitoring the process
Resolve implementation issues: Who will perform the work? How will existing data and past evaluation studies be used
Identify internal and external evaluation resources and capacity
Develop an M&E workplan matrix and timeline
Develop plan to disseminate and used evaluation findings
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M&E MATRIX
Program (Objectives)
Monitoring Evaluation Key responsible
Activities
Input Output (Immediate result of 1st level activities)
Outcome(Short-term effects/result at the level of goal)
Impact(Long-term effects)
Methodology
MOV TIME FRAME
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VIELEN DANK
THANK YOU VERY MUCH