MONDAY, NOVEMBER 25, 2019 8:30 A.M. · 25/11/2019 · NOVEMBER 19, 2019 PRINCE ALBERT BOARD OF...

NOVEMBER 19, 2019

PRINCE ALBERT BOARD OF POLICE COMMISSIONERS PUBLIC AGENDA

MONDAY, NOVEMBER 25, 2019 8:30 A.M.

MAIN BOARDROOM, 2ND FLOOR, CITY HALL

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APPROVAL OF AGENDA:

READING MINUTES: 1. Minutes of the Board of Police Commissioners Meeting held October 28,

2019. Recommendation:

Minutes be taken as read and adopted; and, that the Board Vice‐

Chairperson and the Board Secretary be authorized to execute the Minutes.

STATISTICS: 2. October Statistics, 2019 Recommendation:

Be received as information and filed.

Page No.A-1

Public BOC

Page No.A-5

Public BOC

“That the Agenda for this meeting be approved, as presented.”

NOVEMBER 19, 2019




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3. October Bylaw Unit Activity Report

Recommendations:

1. That the Board receives the report as information and filed; and, 2. That the Board forwards the report to Executive Committee for their

information. 4. Vacant / Boarded Homes

Recommendations:


information. FINANCIAL REPORTS: 5. Financial Report to September 30, 2019 and Projection Recommendation:


Page No.A-16 Public BOC



NOVEMBER 19, 2019




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FINANCIAL REPORTS: 6. Update on Capital Projects – Prince Albert Police Service Recommendation:


REPORTS: 7. 2020 Board of Police Commissioners Meeting Schedule Recommendation:

That the 2020 Meeting Schedule for the Prince Albert Board of Police Commissioners be approved as per attached to the Report from the Board Secretary dated November 15, 2019, regarding 2020 Board of Police Commissioners Meeting Schedule.

CORRESPONDENCE: N/A PRESENTATION: N/A



NOVEMBER 19, 2019




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DISCUSSION ITEMS: 8. Cancel the December 16, 2019 Board Meeting

Recommendation:

That the December 16, 2019 Board of Police Commissioners meeting be cancelled.

9. Board Discussion – Information received at the Annual CAPG Conference NEXT MEETING:

Monday, January 13, 2020 8:30 a.m. Main Boardroom, City Hall MOTION TO AJDOURN:

Recommendation: That this Board do now adjourn the Public meeting.

OCTOBER 28, 2019 PAGE 1

PRINCE ALBERT BOARD OF POLICE COMMISSIONERS

PUBLIC MINUTES OF MEETING

MONDAY, OCTOBER 28, 2019 8:30 A.M.


Present: Mayor G. Dionne, Vice-Chairperson Councillor B. Edwards Councillor C. Miller Janet Carriere Darcy Sander Fred Matheson J. Bergen, Chief of Police J. Stonechild, Deputy Chief of Police S. Stubbs, Bylaw Manager M. Pshebnicki, Finance and Human Resources Manager M. Boulet, Board Secretary J. Toye, City Manager Nigel Maxwell, PA Now Meeting convened at 8:31 a.m. APPROVAL OF AGENDA: 069. Moved by Councillor C. Miller, AND RESOLVED:

That the October 28, 2019 Board of Police Commissioners Public Meeting Agenda be approved as presented.

PUBLIC - BOC - PAGE A-1


READING MINUTES: 1. Minutes of the Board of Police Commissioners Meeting held September 9,

2019. 070. Moved by D. Sander, AND RESOLVED:

That the Minutes of the Board of Police Commissioners Meeting held

September 9, 2019, taken as read and adopted; and, that the Board Vice-Chairperson and Board Secretary be authorized to execute the minutes on behalf of the Board of Police Commissioners.

STATISTICS: 2. September Statistics, 2019 071. Moved by Councillor B. Edwards, AND RESOLVED:

That the Report from Deputy Chief of Police dated October 3, 2019, regarding September Statistics, 2019 be received as information and filed.

3. September Bylaw Unit Activity Report 072. Moved by F. Matheson, AND RESOLVED:

That the Report from Bylaw Manager dated October 4, 2019, regarding September Bylaw Unit Activity Report be received; and, that the following be approved:


information. REPORTS: 4. Report from Executive Committee - Control Speed and Improve Safety –

Wyllie Crescent 073. Moved by Councillor B. Edwards, AND RESOLVED:

That the Report from Executive Committee dated October 8, 2019, regarding Control Speed and Improve Safety – Wyllie Crescent be received as information and filed.



FINANCIAL REPORTS: N/A CORRESPONDENCE: 5. Correspondence from the Prince Albert Construction Association – Prince

Albert Police Service Substation 074. Moved by Councillor C. Miller, AND RESOLVED:

That the Correspondence from the Prince Albert Construction Association dated September 20, 2019, regarding Prince Albert Police Service Substation be received as information and filed.

6. Correspondence from Canadian Association of Police Governance – 2019

CAPG Resolutions 075. Moved by D. Sander, AND RESOLVED:

That the Correspondence from Canadian Association of Police Governance regarding 2019 CAPG Resolutions be received as information and filed.

ANNUAL REPORTS: 7. Ministry of Justice and Attorney General – Public Complaints Commission

– Annual Report for 2018- 2019 076. Moved by F. Matheson, AND RESOLVED: That the Ministry of Justice and Attorney General – Public Complaints

Commission – Annual Report for 2018- 2019 be received as information and filed.

PRESENTATIONS: N/A DISCUSSION ITEMS: N/A NEXT MEETING:

Monday, November 25, 2019 8:30 a.m. Main Boardroom, City Hall



MOTION TO ADJOURN: 8. Adjournment – 8:50 a.m. 077. Moved by D. Sander, AND RESOLVED: That this Board do now adjourn. BOARD VICE-CHAIRPERSON BOARD SECRETARY


PRINCE ALBERT POLICE SERVICE

TITLE: October Statistics, 2019

DATE: November 181h 2019

TO: Chief of Police D Board of Police Commissioners ~

PUBLIC: [gj INCAMERA: 0

RECOMMENDATION:

That this report is received as information and filed.

TOPIC & PURPOSE:

This report intends to make the Board aware of police statistical information for October of 2019. Statistics will be provided and compared to the previous year; in some cases, a five-year comparative review will be provided to identify any anomalies that the Board and the Service should be aware of.

September Review:

The year to date (YTD) statistics at the end of October 2019 saw our entire service respond to 1.55% more calls for service than 2018. The increase in calls for service equates to 523 more calls than experienced at the end of October of last year.


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Appendix 1 provides a visual representation that shows a breakdown of calls for the service. The blue line represents all calls attended to by the service, including bylaw, proactive-self generated and responsive calls. The orange line displays "Police Calls Only," representing calls responded to or generated by front line officers

Blue Line -All Calls Orange - Police Calls Only (excludes Bylaws, )

Calls For Service VTD

5 Year Trend to Oct 31, 2019

35356

39000

37500

36000

34500

33000

31500

30000

28500

27000

25500

24000

22500

21000

19500

18000

16500

15000

321_7_4 _____ 31_.~,_.. - -

~.--------------------------;.31~747

33782 34305

---------....--~ 30890 30455 28707

28087

2015 2016 2017 2018 2019

Appendix 1

The October of 2019 YTD "Total Calls for Service" numbers are 5.56% higher than the 5-year average of 29,977 total calls for service.

With respect to "Police Only Calls," the YTD October statistics for 2019 observed a 4.06% increase wh13n compared to last year's numbers and a 5.62% increase from the 5-year average (29,965/5-yr Average).


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Crimes Against Person Offences;

October obsE~rved 101 reported, "Crimes Against Person Offences", the YTD totals for Crimes Against Person Offences are 1047 calls for service.

The YTD totals are 7.06% higher than 2018 numbers, the Month of October alone is 5.9% lower than 2018 (101 vs 107).

Appendix 2 represents the October alone statistics for the total "Crimes Against Person" complaints from 2015 to 2019. The October totals for "Crimes Against Person" calls for service are 5.3% higher than the 5-year average (95.6 I 5-year average); this is a small statistic and represents 5 more calls for service than the 5-year average.

Appendix 2


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Robberies have burdened our community and service this year, October has observed 2019's first decrease when compared to 2018 numbers. October of 2019 was 50% lower than what was observed in 2018, again this is a low number and represents 6 fewer incidents then seen last year. Appendix 3 displays the 5-year totals of October robbery statistics, 2019 is 46% lower than the 5-year average (8.8).

15

10 10

5

0 2015

Robberies Gont.

10

Robberies October 2019

5 Year Comparison

2016 2017

Appendix 3

12

2018 2019

Year to date, we have experienced 107 reported robberies as illustrated in Appendix 4; - The YTD total (107) is 24.3% higher than 2018 YTD totals (81);

120

100

80

60

40

20

- 2019 is 22.8% higher than the 5-year average of 82.6 YTD numbers.

89 ...,

2015

Robberies Year to Date comparison 2015-2019

(to Oct 31, 2019) 107

8~ --~65~--------~71~----------~~

2016 2017 2018 2019

Appendix 4


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Crimes Against Property;

Property crime is another success story where we observed a significant reduction in the monthly statistics. For the month of October alone, we observed 24.4% fewer property crimes than observed in October of 2018; this represents 81 fewer complaints than received the year previous.

Appendix 5 represents the 5-year trend for "Total Crimes Against Property" in October alone, the 5-year average was 315.4 reported crimes, 2019 is 20.4% lower than the 5-year average.

Total Crimes Against Property 5 Year Trend (Oct Only)

400

3'50

300 346 332 319 329

2'50

200 251

1'50

100

so

0 2015 2016 2017 2018 2019

Appendix 5


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Break and Enters:

Break and Enters include three categories; Residential, Residential Outbuildings and Business. Appendix 5 provides a visual that represents the 5-year trend for Break and Enters for October. The October totals for Break and Enters are 35% lower than observed in 2018 (59 in 2018/38 in 2019).

For the Month of October alone, the 5-year average for Break and Enter statistics is 48.6 (5-yr average), 2019 is 21.8% lower than the 5-year average.

80

70

60

50

40

30

20

10

0

Outbuildin1~

• Business

• Residential

Break and Enters (Oct)

5 year Trend

2016

0

8

40

2017

19

17

31

Appendix 5

Outbuildings separated from Residential Break and Enters in 2017

2018

28

14

17

2019

11

8

19


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Property Crime cont:

Possession of stolen property criminal charges is typically a result of proactive investigations as opposed to reactive policing. For the Month of October, we observed a 375% increase in this category when compaired to last year's stats. The YTD statistics for Possession of Stolen Property occurrences are 77.26% higher than the numbers observed in 2018. Appendix 7 provides a visual that shows the 5-year trend for the Month of October alone.

20

18

16

14

12

10

8

6

4

2

0 2015

Possession of Stolen Property YTD Oct 31, 2019

5 Year Trend

9 9

2016 2017 2018

19

2019


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Controlled Drugs and Substances;

The Month of October observed a 100% increase in "Total Controlled Drug and Substance" complaints when compared to 2018 statistics, this is a small statistic and represents 10 more complaints then observed last year.

The YTD statistic for "Total Controlled Drug and Substance" instances is 16.9% higher than in 2018, this is represented by 24 more instances than observed in 2018 (142 in 2018/1 66 in 2019).

The primary contributions to this category are the Possession and Trafficking complaints. Appendix 7 provides a visual breakdown of the Possession and Trafficking complaints received by our servic~3 for the past five years in October alone.

2015

Trafficking/Possession of Drugs Oct Five Year Trend

2016 2017 2018

-e-Possession of Drugs ~Trafficking Drugs

Appendix 7

2019


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Arrests:

The YTD October "All Arrests Totals" reflect an overall 2.22% decrease when compared to 2018 numbers. Contained within this category are arrests for criminal violations and for public intoxication .

Appendix 8 provides a visual that contains the 5-year numbers for October alone; one can see that 2019 (565 arrests) is 7.6% higher than the 5-year average (525 arrests) .

Oct. Arrests 5 year Trend

600

500

400

300

200

100

0 2015 2016 2017 2018 2019

• lntox Arrests • Other Arrests

Appendix 8

PRESENTATION: VERBAL W" AUDIONISUAL 0 NONE D

Written by: D/C Stonechild

Approved by: Jon Bergen Chief of Police [8J


Incident Offence Report

Crime Against Person

Homicides

Attempted Murder

Sexual Violations

Assaults

Kidnapping/Hostage Taking/ Abduction

Robbery

Criminal Harassment

Utter Threats

Other Crime Against Person

Total Crime Against Person

Crime Against_~'roperty

Arson

Break and Enter - Residential

Break and Enter - Residential(Outbuilding)

Break and Enter - Non Residential

Break and Enter- Steal Firearm

Theft Over $5000

Other Theft Under $5000

Theft Of Motor Vehicle

Possession Of Stolen Property

Fraud

Mischief /Willful Damage

Total Crime Agc1inst Property

Other Criminal Code

Prostitution

Weapon Charges

Other Criminal Code

Total Other Criminal Code Controlled Dru11S and Substances

Possess Druss

Traffic Drugs

Other Drug Related Charges

Cannabis Act

Total Controlled Drugs And Substances

Other Federal Statute Violations ·- ---·-- ---·----

Total Other Federal Statute Violations Provincial Statute Violations

Total Provincial Statute Violations Traffic Violations

Impaired Driving/ Refusal

Other Traffic Violations

Total Traffic Violations Information Offences

Information Offences

Information OffEmces(lnternal)

Total Information Offences

All Incident Offence Total

PRINCE ALBERT POLICE SERVICE CRIMI! STAnSTICS

Oct 18 Oct 19 YTD 2018

0 0 2

1 1 2

12 16 88

63 67 663

3 2 16

12 6 81

0 1 5

14 6 100

2 2 16

107 101 973

Oct 18 Oct 19 YTD 2018 __ _ 3 -----

0 22

17 19 226

28 11 141

14 8 103

2 2 8

2 0 20

84 71 663

23 36 285

4 19 73

25 27 206

130 58 860

332 251 2607 Oct 18 Oct 19 YTD 2018

0 0 0

16 14 131

243 184 2327

259 198 2458 Oct 18 Oct 19 YTD 2018

8 16 83

2 4 58

0 0 1

0 0 0

10 20 142


14 6 150 ----


2 1 4 Oct 18 Oct 19 YTD 2018

10 12 131

75 62 722

85 74 853 Oct 18 Oct 19 YTD 2018

272 258 2771

41 64 444 313 322 3215

1122 973 10402

YTD 2019 YTD%Chg __

5 150%

5 150%

104 18.18%

670 1.06%

14 -12.5%

107 32.1%

14 180%

114 14%

14 -12.5%

1047 7.61%

YTD 2019 YTD%Ch~-26 18.18%

257 13.72%

209 48.23%

105 1.94%

5 -37.5%

11 -45%

717 8.14%

274 -3 .86%

144 97.26%

242 17.48%

822 -4.42%

2812 7.86% YTD 2019 YTD%Chg

0 N/A

193 47.33%

2132 -8.38%

2325 -5.41%

YTD 2019 YTD%Chg

98 18.07%

63 8.62%

1 0%

4 N/A

166 16.9%

YTD 2019 YTD%Chg ~--------- ·-

-24%

YTD 2019 YTD%Chg

9 125% YTD 2019 YTD%Chg

105 -19 .85%

586 -18.84%

691 -18.99% YTD 2019 /YTD%Chg

2608 -5.88%

563 26.8%

3171 -1.37%

10335 -0.64%

NOTE: Statistics on record as of 2019-1 1-0 7 taken from Prince Albert Records Management System. Crime statistics are constantly being updated due to new information being received, changes in reporting procedures, and ongoing investigations.


Tickets Report

N/A Ticket Violations Alcohol Violations Traffic Violations Bylaw Violations

Vehicle Inspection CTSS City Violations

All Tickets Total

Arrest Report

Arrest Information All lntox Arrest Total All Other Arrest Total

All Arrest Total

Calls For Service Report

Calls For Service -Domestic Calls By-law Calls Neighbourhood Strengthening

Com~laints

All Calls For Service Total

5 Year Trend

Oct- 5 Year Trend

400

300

200

100

0 2014 2015

PRINCE ALBERT POLICE SERVICE CRIME STATISTICS

Oct 18 Oct 19 YTD 2018 32 29 492 219 247 2111 25 13 188 19 25 130 N/A 436 N/A

354 774 3371

Oct 18 Oct 19 YTD 2018 306 321 2716 265 244 2642 571 565 5358

Oct 18 Oct 19 YTD 2018 -~· - --

293 198 2191 322 251 3327 89 283 1206 3477 3293 32576 3566 3576 33782

2016 2017 2018

YTD 2019 YTD%Chg

413 -16.06% 1871 -11 .37% 197 4.79% 89 -31.54% 5367 N/A

8352 147.76%

YTD 2019 YTD%Chg

2654 -2.28% 2585 -2. 16% 5239 -2.22%

YTD 2019 YTD%Chg ·---

2018 -7.9% 2559 -23.08% 1758 45.77% 32547 -0.09% 34305 1.55%

2019

- Crime Against Person - Crime Against Property - Other Criminal Code Violations & CDSA

YEAR 2014 2015 2016 2017 2018 2019 Crime Against Person 89 110 112 86 106 101 Crime Against Property 336 319 344 291 332 251 Other Crime Code Violations & CDSA 276 260 342 305 269 218

NOTE: Statistics on record as of 2019-11-07 taken from Prince Albert Records Management System. Crime statistics are constantly being updated due to new information being received, changes in reporting procedures, and ongoing investigations.



TITLE: October Bylaw Unit Activity Report

DATE: November 13, 2019

TO: Chief of Police 1:8J Board of Police Commissioners D

PUBLIC: i:8J INCAMERA: D

RECOMMENDATION(S):

That the Board receives this report as information, and further;

That the Board forwards this information to City Council for their information

TOPIC & PURPOSE:

Section 14 of the Board Policy requires monthly statistical reporting. City council has also requested a monthly summary for their review. The information provided to the Board in this report is intended to be shared with Council.

REPORT:

Animal Control

Animal control calls made up 12.06% of all Bylaw activity for the month of October. There were thirty-four (34) animal related calls for service. Breakdown for some of these calls were as follows: eighteen (18) dogs being at large, of that two (2) impound at the SPCA. Nine (9) cat at large call , of that seven (7) impound at the SPCA. Four (4) fines issued for various infractions.


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Property

There were one hundred and seven (107) property related complaints. The following is a breakdown of these complaints:

Traffic

1 - Minimum Maintenance, Housing Inspections 59 - Unsightly Property 32- Garbage 15 - Property Found

Our trained CSO officers issued three (3) traffic ticket while still maintaining their regular duties. The following is a breakdown of the ticket issued:

1- Speeding 1 - Pass vehicle stopped for pedestrian 1 - Splash pedestrian

Seven (7) Summary Offence Tickets issued for various offences under the Trespass to Property Act, The Noise Bylaw, The Business License Bylaw & The Property Amenity Bylaw.

MVA's and Theft/Mischief

As of January 2019, Community Safety Officers have commenced taking MVA's, theft and mischief calls that are not in progress. The following are the calls attended in the month of October:

2- MVA's 4 - Theft & Mischief

Little Red River Park, Nord ale and Hazeldale Area were patrolled proactively as part of weekly assignments. The downtown core is covered daily with Bylaw foot patrols.


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In the month of October, there were 282 calls. Forty-two (42) calls self-generated by bylaw staff. Neighborhood Strengthening, unsightly property and parking were the majority of the self-generated calls.

There were twenty-four (24) parking violations issued. These violations would include fire lane, handicap parking, unregistered vehicle parked on street and parked over 48 hrs.

In January 2016, the City of Prince Albert commenced the process of seizing vehicles for outstanding parking violations. In October 2019, Bylaw/Traffic/CTSS seized three (3) vehicles for unpaid parking violations. Since January 2019, one hundred and eight (108) have been seized for unpaid parking violations.

In the month of October, the Automated License Plate Reader (ALPR) located one (1) infractions: unpaid parking violations.

Document service, which commenced in March, has now become another focus for the Bylaw Enforcement Unit. There were thirty-four (34) documents served in October. This number is not included in the calls for service that bylaw attended.

In January 2016, city council approved an amendment to the Property Amenities Bylaw adding language in regards to boarded buildings. October 2019, there are sixteen (16) outstanding compliance orders for boarded homes.

The Prince Albert bylaw calls made up 96.82% of the total calls for the month of October.

Staffing level in October was at authorized strength (1 Manager, 4 Community Safety Officers).

PUBLIC NOTICE:

Public Notice pursuant to the Public Notice Bylaw No. 24 of 2015 is not required.

PRESENTATION: VERBAL ~ AUDIONISUAL 0 NONE 0


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ATTACHMENTS:

October Bylaw Statistics

Written by: Suzanne Stubbs, Bylaw Manager Signature: ____,~~-----

Approved by: Jonathan Bergen, Chief of Police [gl


MUNICIPAL BYLAW ENFORCEMENT UNIT

October 2019

Document Service (# not added to calls for service)

Document Service

21

0

123

76

40

0

173

69

51

23

0

0

0

0

34

106

42

15

0

24

14

57

18

3

2

4

34

61 .90%

100.00%

-13.82%

-44.74%

-62.50%

0 .00%

-86.13%

-79.71%

11 .76%

-21.74%

300.00%

200.00%

400.00%

3400.00%

October 2019 Activity

Total Animal Files

Housing Inspections

Other- Property

0 20 40

Parking Complaints -1---~-.---_,... Vehicle Seizure

~-....1

Other -Traffic

Parking Tickets

Other - Violations ~-Other ~---~-----T---.~

Neighborhood St -f-\*''1:..1111......,.

Adopt A School

MVA

Theft/Mischief

Document Service

60 80 100

1208

21

810

564

235

36

573

509

313

75

0

0

0

106

120

329

8

1017

577

210

21

368

234

477

247

9

76

82

223

-72.76%

-61.90%

25.56%

2.30%

-10.64%

-41 .67%

-35.78%

-54.03%

52.40%

229.33%

800.00%

7600.00%

8200.00%

4100.00%

• Total Anima l Fi les

• Housing Inspections

• Other - Property

u Parking Complaints

u Vehicle Seizure

u Other- Traffic

11 Parking Tickets

Iii Other- Violations

u Other

u Neighborhood St

u Adopt A School

• MVA

• Theft/Mischief

• Document Service


Ward 1 Ward 2 (Includes Little Red/Nordale/Hazeldale) Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Ward 8

11.00% 22.34% 31.21% 9.57% 3.19% 4.96%

11.00% 6.73%

Percentage of Bylaw Calls per Ward

• Ward 1

• Ward 2 (Includes little Red/Nordale/Hazeldale)

• Ward 3

• Ward 4

Ward 5

• Ward 6

• ward 7

• Ward 8


Animal Calls 12.06% Housing Inspections 0.35% Other - Property: Unsightly 20.92% Other- Property: Found 5.32% Other - Property: Garbage 11.35% Parking Complaints 14.89% Vehicle Seizures 5.32% Traffic Snow 0 .00% Snowmobiles 0.00% Other- Mise complaints 12.06% Other - Noise 8.16% Neighborhood Strengthening 6.39% Adopt a School 1.06% CPT ED 0.00% MVA 0.71% ThefUMischief 1.41%

Percentage by Bylaw Calls • Animal Calls

• Housing Inspections

• Other- Property: Unsightly

• Other - Property: Found Other- Property:

Garbage • Parking

Complaints • Vehicle Seizures

• Traffic Snow

• Snowmobiles

• Other- Mise complaints

• Other - Noise

• Neighborhood Strengthening

• Adopt a School

• CPTED

MVA



TITLE: Vacant/Boarded Homes


TO: Board of Police Commissioners

PUBLIC: ~ INCAMERA: D

RECOMMENDATION:

1) That the Board receive the report as information and file.

2) That the Board forward the report to City Council for the public agenda.

TOPIC & PURPOSE:

The report is to be provided monthly to bring updates to the Board of Police Commissioners and City Council on the vacant and boarded homes in Prince Albert, as defined in The Property Amenity Bylaw.

BACKGROUND:

The Bylaw Manager is responsible for compliance and enforcement of the bylaw related to boarded and nuisance buildings in the City of Prince Albert. Bylaw No.18 of 2016 The Property Amenity Bylaw of Prince Albert defines a boarded home as:

"Boarded" means, in the case of a door or a window frame or casing, a frame or casing that is covered and/or secured, whether by temporary or permanent measures, by plywood or other materials instead of a door or a window''

Bylaw compliance includes the issuance of notice with three options to order and remedy the contravention. The three options provided in letter of compliance are as follows:


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Option 1 - Remove all boarding and restore any damaged doors and/or windows and occupy the structure;

Option 2 - Remove all boarding, restore any damaged doors and/or windows, and assign a person(s) or entity with the authority to monitor and ensure the property is maintained in an undamaged viable state. The Bylaw Division shall be provided with contact information identifying the individual or entity tasked with the said property oversight;

Option 3- Attend City Hall and obtain a building permit for demolition of the structure and comply with all conditions and requirements mandated to comply with the requirements of a demolition permit and applicable legislation, Acts and or Bylaw. This order will remain valid until the demolition has been completed to the satisfaction of the City of Prince Albert Building Division.

Failure to comply with the order of notice to remedy is followed by prosecution.

REPORT:

To date, there are 16 homes boarded either due to being vacant, broken window or result of a fire. Following is status on the property:

• BOO Blk 17th Street West - owner appealing decision of Provincial Court, have not received date for appeal from Queen's Bench Court.

• 1000 Blk 18th Street West- file forwarded for prosecution.

• 700 Blk 12th Street West- demo permit purchased, compliance set for December 2019.

• 700 Blk 1oth Street NW -file forwarded for prosecution.

• 1900 Blk 14th Street West- demo permit purchased, compliance set for December 2019.

• 1400 Blk 16th Street West- file will be forwarded for prosecution.

• 200 Blk 13th Street East - compliance letter sent, compliance set for end of November 2019.

• 1200 Blk 13th Street West - compliance letter sent, compliance set for end of November 2019.

• 1000 Blk 17th Street West - Queen's Bench court ordered demolition, demo must be completed by January 2020.


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• 1600 Blk 15th Street West- tendering completed, demolition to be complete by end of November 2019.

• 1000 Blk 4th Street East - compliance letter sent, compliance set for end of December 2019

.. _ .. ..

• 2600 Blk 4th Avenue East- compliance letter sent, compliance date set for November 2019.

. · • 500 Blk 18th Street West- compliance letter sent, compliance set for end of January 2020.

• 200 Blk 27th Street East- compliance letter sent, compliance set for end of January 2020.

There are an additional 34 outstanding files for issues under the Property Amenity or Property Maintenance Bylaw.

PRESENTATION: VERBAL [gj AUDIONISUAL 0 NONE D

Written By: Suzanne Stubbs, Bylaw Manager

Approved by: Jonathan Bergen Chief of Police

Signature: ~ 0'5:anature: ~



TITLE: Financial Report to September 30, 2019 and Projection


TO: Chief of Police ~ Board of Police Commissioners D

PUBLIC: ~ INCAMERA: 0

RECOMMENDATIONS:

To be received as information and filed.

JUSTIFICATION FOR INCAMERA: n/a

TOPIC & PURPOSE:

To update the Board on the financial position of the Police Service as of September 30, 2019.

BACKGROUND:

The Board approved the PAPS budget on September 17, 2018 with the plan to reduce the burden to the taxpayer by budgeting a one-time transfer of $200,000 from the Operating Reserve to cover operations. This total request was sent to City Council who approved the funding transfer on November 7, 2018.

DISCUSSION:

The year-to-date September 2019 financial information was completed early November for publishing. The following is a summary of the Service's financial accounts for the period of January 1, 2019 to September 30, 2019. The YTD (year-to-date) budget amount reflects an estimate that was made at the time the budget was completed for each month in the year. The timing of actual spending may differ from the initial estimate. Added to the report is the Service's projection to the end of December 2019. We have estimated revenue and expenses for the remaining three months of the year to come up with an overall estimate for 2019's (surplus) deficit.


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City of Prince Albert

POLICE SERVICES DEPARTMENT

YTD to 09/30/2019

Sept to Sept to YTD Projection

Date Date (Fav) Unfav Annual Annual (Fav) Unfav

Actual Budget Variance Budget Projection Variance

REVENUES

User Charges and Fees ($1,082,462) ($913,220) ($169,242) ($1,150,360) ($1 ,540, 127) ($389,767) A

Operating Grants and Donations (2,577,921) (2,612,610) 34,689 (3,485,450) (3,341 '130) 144,320 B

Total Revenues (3,660,383) {3,525,830) {134,553) (4,635,810) (4,881,257) (245,447)

EXPENSES

Salaries Wages and Benefits 13,615,825 13,982,110 {366,285) 18,853,420 18,382,744 (470,676) c Contracted and General Services 246,866 185,250 61,616 225,090 578,717 353,627 D

Financial Charges 554 360 194 500 694 194 E

Grants and Donations 0 2,250 {2,250) 3,000 0 (3,000) F

Utilities 97,823 83,250 14,573 109,960 132,233 22,273 G

Interest on Long Term Debt 215 200 15 200 215 15 H

Fleet Expenses 574,776 574,200 576 765,430 766,006 576 I

Maintenance Materials and Supplies 1,117,475 1,057,930 59,545 1,389,510 1,526,402 136,892 J

Insurance 14,167 11,970 2,197 15,840 18,010 2,170 K

Total Expenses 15,667,701 15,897,520 (229,820) 21,362,950 21,405,020 42,070

Operating (Surplus) Deficit 12,007,318 12,371,690 {364,372) 16,727,140 16,523,763 (203,377)

CAPITAL AND INTERFUND TRANSACTIONS

Transfer from Operating Reserve- CMPA 0 0 0 (89,660) (81,852) 7,808 L

Transfer to Capital reserve 0 0 0 250,300 250,300 0 M

TOTAL (SURPLUS) DEFICIT 12,007,318 12,371,690 {364,372) $16,887,780 $16,692,211 ======================== ($195,569) N

Funding from City

TRANSFER FROM (TO) OPERATING RESERVE

16,687,780

200,000

16,687,780 0 0

4,431 (195,569) p


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Analysis of projection to actual

The Prince Albert Police Service plans to be under budget for the 2019 year by $195,569 which results in the Operating Reserve being reduced by $4,431 instead of the budgeted $200,000. The detail of how this occurred is below.

Revenue is overall projected to be higher than budgeted by $245,477.

User Charges and Fees revenue is higher than expected at a favorable variance of $389,767. Significant changes include:

a) $269,000 favorable- Provincial Magistrate Fines ($41 Ok budget, $679k projection) due to CTSS (Combined Traffic) program fully operational

b) $19,000 unfavorable- Loss of school contract starting September

c) $106,000 favorable- multiple miscellaneous accounts with smaller anticipated increases including fingerprinting, WCB reimbursement, and alarm charges

Operating Grants and Donations revenue is lower than expected at an unfavorable variance of $144,320. Significant changes include:

a) $226,000 unfavorable- Community Mobilization program has ended effective June 30, 2019. There are offsetting expenses that offset this reduction of revenue.

b) $30,000 favorable- Intersection safety grant was not budgeted and has offsetting expenses that offset this increase to revenue

c) $52,000 favorable- multiple miscellaneous accounts with smaller anticipated increases most often offset by required expenditures.


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Expenses are overall projected to be about $42,070 greater than budgeted.

Salaries, Wages and Benefits are lower than expected at a favorable variance of $470,676. Significant changes include:

a) Due to positions made vacant, eliminated and some subsequently added to the Service along with savings in new hiring on the salary grid a favorable variance of $245,000 exists.

i) Throughout the year the following vacancies existed (twenty-one months)

(1) Executive Secretary- two months

(2) Police Records Management Coordinator (2)- seven months (total)

(3) Police Officer- five months

(4) IT support (2)- seven months (total)

(5) Police officer acting as funded Executive Director for CMPA (six months)

ii) As well the following positons were eliminated (twenty-four months)

(1) Casual Communications Strategist- twelve months

(2) Special Constable - Bylaw- twelve months

iii) And the following positons added (eleven months)

(1) Public relations and Media Coordinator- six months

(2) Police officer- five months

b) $164,000 favorable- Dispatch salaries have been transferred and therefore increasing costs to Contracted Services to account for the Dispatching function being provided by the Provincial Emergency Communication Centre a) below

c) $210,000 favorable- Community Mobilization program has ended effective June 30, 2019. These expenses are offset with a reduction of revenue a) above.

d) $112,000 unfavorable -liability under budgeted for 2019 salary increases.

e) $67,000 favorable - miscellaneous salaries and expenses paid through Contracted and General Services b) below.

f) $31,000 unfavorable- Protection and Prevention overtime (some offset in revenue)

g) $27,000 unfavorable- Support Services overtime (unbudgeted and offset by revenue)

h) $45,000 unfavorable- Criminal Investigations (unbudgeted and offset by revenue)


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D) Contracted and General Services are higher than expected with an unfavorable variance of $353,627. Significant changes include:

a) $254,000 unfavorable- Dispatch contract $90,500 one-time cost and remaining is transfer of salary C) b) above

b) 67,000 unfavorable - miscellaneous contracts and expenses paid out instead of salary C) e) above

c) $42,000 unfavorable- miscellaneous legal fees and settlements throughout the year.

d) $9,000 favourable- miscellaneous savings from various accounts.

E) Financial Charges has no significant changes.

F) Grants and Donations were budgeted to be paid out of Community Mobilization which program is no longer running and has offsetting revenue B) a) above.

G) Utilities are higher than expected with an unfavorable variance of $22,273. Significant changes include:

a) $11 ,000 unfavorable- Downtown substation costs are new in 2019 as the building is developed for use.

b) $11,000 unfavorable- Electricity in the main station is above budget at $13,000 but there are savings in various other accounts in utilities offsetting the expense by $2,000

H) Interest on long-term debt has no significant changes.

I) Fleet expenses have no significant changes.

J) Maintenance Materials and Supplies are higher than expected with an unfavorable variance of $136,892. Significant changes include:

a) $15,000 unfavorable- required to fix the ramp at the front entrance of the main building and the wheelchair accessible door.

b) $14,000 unfavorable - extra required to purchase a police dog to replace an existing dog.

c) $81,000 unfavorable- Clothing and supplies purchased to replace existing clothing and equipment

d) $27,000 unfavorable- multiple miscellaneous accounts with smaller anticipated increases most often offset by revenue noted in B) c).


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K) Insurance is higher than expected with an unfavorable variance of $2,170 which is mostly due to the insurance needs of the Downtown Substation.

L) The transfer from the CMPA reserve is lower than expected with an unfavorable variance of $7,808 due to the 2018 estimate of use being slightly off when the budget was created.

M) This line reflects the capital reserve funding transferred to Capital for Capital projects. Capital variance are not recorded on this line.

N) The Total (Surplus) Deficit was budgeted at $16,887,780 and it is projected to be $16,692,211 for a difference of $195,569 or 1.16%

0) Funding from the City remains at $16,687,780. The Service has a reserve that the Board has capped at $500,000 and currently sits at $500,000. If the Service has any surplus greater than $200,000 (see line P) the funds would go back to the City to its Fiscal Stabilization reserve.

P) Conclusion: $200,000 was budgeted to be used from the Police Operating Reserve which sits at $500,000. It is projected that $4,431 will need to be used instead of the $200,000 budgeted.

CONSUL lATIONS:

N/A

COMMUNICATION AND/OR ANNOUNCEMENT PLAN:

N/A

OTHER CONSIDERA liONS/IMPLICATIONS:

N/A

STRATEGIC PLAN:

N/A

PUBLIC NOTICE:



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PRESENTATION: Verbal Presentation by Chief of Police

ATTACHMENT: N/A

Written By:

Approved By:

Mona Pshebnicki , CPA, Finance and Human Resources Manager

Chief of Polic~....::::::...·L~ls.d:.....~--=======----



TITLE: Update on Capital Projects – Prince Albert Police Service DATE: November 19, 2019

TO: Chief of Police Board of Police Commissioners PUBLIC: INCAMERA: RECOMMENDATION: That this report be received as information and filed. TOPIC & PURPOSE: To provide an update to the Board on capital spending and capital projects to be a carry forward to Year 2020 relating to the Prince Albert Police Service. BACKGROUND: This attachment illustrates an update on capital spending year to date. Included in the attachment are the approved 2019 capital projects. Also included are the projects that were a carry forward from Year 2018. As well, the attachment includes the approved funding for the purchase and renovations of the Police Service Sub-station. The attachment also provides the capital spending for fleet replacement. Fleet is funded from the Police Service Fleet Equipment Reserve. The attachment also identifies the projects that will be a carry forward to be completed in Year 2020. At yearend, that funding will be set aside in the Police Capital Reserve to be funded in Year 2020.


of 4 Police Service Capital Reserve The Police Service Capital Reserve was a reserve that was established in 2009 to fund Police Capital projects and purchases not completed. The funding level of the reserve was established with the intent of mitigating fluctuations in year to year budgeting of capital projects. The funding is an allocation within the Police Budget each year. Projects that are not “completed” within the approved year are allocated to the Police Service Capital Reserve. As such, the Police Service Capital Reserve is the listing of Police Service approved Capital Projects to be completed. They are considered “Police Service Carry Forward Projects” similar to the wording used for City Department Capital Carry Forward Projects. That funding sits in the Police Service Capital Reserve to fund the project when spent. The Board has been approving capital spending of $250,300 for the last four years. This includes purchases relating to tactical, the yearly allocation for the CID Loan, Information Technology requirements, etc. Vehicle purchases are related to a separate Fleet Reserve and separate approved Board budget. The approved Board Capital Spending for the Prince Albert Police Service going back to Year 2012 is as follows:

Capital

Approved

Year 2012 $257,400

Year 2013 $241,800

Year 2014 $245,000

Year 2015 $190,700

Year 2016 $250,300

Year 2017 $250,300

Year 2018 $250,300

Year 2019 $250,300


of 4 PROPOSED APPROACH AND RATIONALE:

This report illustrates the 2019 year to date capital spending for the Prince Albert Police Service. You will note the approved 2019 Capital Budget in the amount of $250,300 for capital projects and $220,000 for fleet replacement. The 2018 Carry Forwards total $243,718.15 in capital projects and $42,207.68 for fleet. The funding was approved by City Council in April of 2019 regarding the Police Service Sub-station purchase and renovations. CONSULTATIONS: The Chief of Police is providing this information to keep Board members apprised relating to Police Service capital spending and the Police Service Capital Reserve. COMMUNICATION AND/OR ANNOUNCEMENT PLAN: Any re-allocation of capital funds within the Police Service Capital Reserve require Board approval for re-allocation. OTHER CONSIDERATIONS/IMPLICATIONS: There are no options to recommendation, official community plan, policy implications or privacy implications. STRATEGIC PLAN: Prince Albert Police Service Strategic Plan Priority #3 – Professional Service

Ethical and Effective Operations and Transparency PUBLIC NOTICE: Public Notice pursuant to the Public Notice Bylaw No. 24 of 2015 is not required. PRESENTATION: Verbal Presentation by Chief of Police


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ATTACHMENT:

1. Update on 2019 Capital Projects of the Prince Albert Police Service

Written By: Jonathan Bergen, Chief of Police

Approved By: Chief of Polic~,...::......;::~,-.===------


BUDGET 2019 SPENDING VARIANCECarry Forward to Year

2020UPDATE

Capital Reserve

Building Asset Purchase $20,000.00 Yearend entry ‐$20,000.00

Reserve Journal Entry at yearend.

CID Loan concluded end of Year

2019.

Capital Building Asset Fund $21,865.00 ‐$21,865.00

Funding to be applied to the

renovations of the Sub‐station.

This is part of the funding.

Yearend entry.

Computer Allocation $26,000.00 $15,514.37 ‐$10,485.63 $10,485.63

Microsoft Windows Licensing $100,000.00 $68,235.38 ‐$31,764.62 Remainder to be spent in 2019.

Konica Minolta Printers $16,000.00 $4,717.00 ‐$11,283.00 $11,283.00

MDT Replacement $19,600.00 ‐$19,600.00 $19,600.00

In Car Camera Replacement $15,600.00 ‐$15,600.00 $15,600.00

Fuming Hood, FIS Section $8,200.00 $9,323.76 $1,123.76 Project Completed.

Camera Replacement, FIS Section $13,830.00 $13,196.74 ‐$633.26 Project Completed.

Cyanoacrylate (CA) Chamber, FIS $9,205.00 $8,229.84 ‐$975.16 Project Completed.

TOTAL CAPITAL RESERVE $250,300.00 $119,217.09 ‐$131,082.91 $56,968.63

Police Fleet Reserve

Replacement of Vehicles for 2019 $220,000.00 $136,243.30 ‐$83,756.70To be spent by yearend.

Two vehicles ordered.

TOTAL FLEET RESERVE $220,000.00 $136,243.30 ‐$83,756.70 $0.00

2019 Police Service Capital

2019 Police Service Capital Page 1 of 2


BUDGET 2019 SPENDING VARIANCECarry Forward to Year

2020UPDATE

Capital Reserve ‐ 2018 C/F

Tactical Equipment $10,000.00 ‐$10,000.00

Tactical equipment was

purchased in September.

Invoice to be processed.

In Car Camera System $11,163.48 ‐$11,163.48 $3,974.48Invoice to be processed in the

amount of $7,189.

Consulting Services Freedom of

Information$14,500.00 ‐$14,500.00

Project completed.

Invoice to be processed.

E‐Ticketing Program $28,500.00 ‐$28,500.00 $28,500.00

Network Security $25,000.00 ‐$25,000.00 $25,000.00

Network Switches $12,181.10 ‐$12,181.10 $12,181.10

Detention Surveillance $10,045.65 ‐$10,045.65 $10,045.65

Victim Services Vehicles $26,000.00 ‐$26,000.00 $26,000.00

Virtual Server $27,554.96 ‐$27,554.96 $27,554.96

Police MDT Laptop Rotation $22,772.82 ‐$22,772.82 $22,772.82

Building Repairs ‐ Facility Reserve $56,000.14 ‐$56,000.14 $56,000.14

TOTAL 2018 C/F ‐ CAPITAL RES $243,718.15 $0.00 ‐$243,718.15 $212,029.15

Fleet Reserve ‐ 2018 C/F

Fleet Purchases ‐ Carry Forward $42,207.68 $42,207.68 $0.00

TOTAL FLEET RESERVE ‐ C/F $42,207.68 $42,207.68 $0.00 $0.00

TOTAL 2018 C/F'S FOR POLICE $285,925.83 $42,207.68 ‐$243,718.15 $212,029.15

OTHER

BUDGET: 2019 SPENDING VARIANCECarry Forward to Year

2020UPDATE

Conexus Building ‐ Renovations

B175‐Downtown Sub‐Station Building$1,055,000.00 $789,165.32 ‐$265,834.68

Project to be completed by end of

year. On Budget.

$1,055,000.00 $789,165.32 ‐$265,834.68 $0.00

BUDGET: 2019 SPENDING VARIANCECarry Forward to Year

2020

TOTAL 2019

POLICE SERVICE CAPITAL$1,811,225.83 $1,086,833.39 ‐$724,392.44 $268,997.78

‐$724,392.44

2018 Carry Forward

Board has re‐allocated funding to

the 2020 Capital Project of

"Firewall and Security Software

Replacement".

2019 Police Service Capital Page 2 of 2



TITLE: 2020 Board of Police Commissioners Meeting Schedule


TO: Chief of Police 0 Board of Police Commissioners C8]

PUBLIC: (gJ INCAMERA: 0

RECOMMENDATION:

That the 2020 Meeting Schedule for the Prince Albert Board of Police Commissioners be approved as per attached to the Report from the Board Secretary dated November 15, 2019, regarding 2020 Board of Police Commissioners Meeting Schedule.

TOPIC & PURPOSE:

To seek the Board's approval for the 2020 Board of Police Commissioners meeting schedule.

BACKGROUND:

Near the end of the calendar year, the Board typically plans and approves a meeting schedule for the upcoming calendar year.

REPORT:

The schedule for the Board of Police Commissioners meetings has been changing over the last few years to suit the needs of the Board members.

Please find attached the proposed 2020 Board Meeting Schedule. The meetings are scheduled on a Monday commencing at 8:30 a.m.

OPTIONS TO RECOMMENDATION:

That the Board amends the 2020 Board of Police Commissioners Meeting Schedule.


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PUBLIC AND/OR STAKEHOLDER INVOLVEMENT:

The Board Secretary has consulted with the schedules of the Mayor and Chief of Police.

The Board Secretary has also reviewed the dates scheduled for City Council and Executive Committee meetings.

COMMUNICATION PLAN:

Once approved, the 2020 Board of Police Commissioners Meeting Schedule will be updated on the City's Website, along with monthly notices placed in the City Hall Foyer for each meeting.

OTHER CONSIDERATIONS/IMPLICATIONS:

There are no strategic plan, official community plan, policy, privacy or financial implications.

PUBLIC NOTICE:


PRESENTATION: VERBAL

Written By: Melodie Boulet, Board Secretary


PRINCE ALBERT BOARD OF POLICE COMMISSIONERS 1 084 Central Avenue Prince Albert, SK S6V 7P3 PHONE: (306) 953-4303 FAX: (306) 953-4396 WEB: www.popolice.ca

2020 BOARD MEETING SCHEDULE

Monday, January 13 Monday, June 22

Monday, February 10 Monday, September 14

Monday, March 23 Monday, October 19

Monday, April 20 Monday, November 23

Monday, May 11 Monday, December 7

No meetings are currently scheduled for July and August

Public Board of Police Commissioners meetings begin at 8:30 a.m. in the Main Boardroom,

2nd Floor of City Hall.

Current meeting schedules, agendas and minutes can be found on the City's website at

www.citypa.com.


MONDAY, NOVEMBER 25, 2019 8:30 A.M. · 25/11/2019 · NOVEMBER 19, 2019 PRINCE ALBERT BOARD OF...

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