DYNAWAY • ALFRED NOBELS VEJ 21E, DK-9220 AALBORG • +45 96 170 370 • INFO@DYNAWAY.COM

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MOBILE TIME supports the following operating sy-stems and devices:

9 iOS (iPhone, iPad) 9 Android (smartphone, tablet) 9 Windows (Windows Phone 8 or newer, tablet, pc)

MOBILE TIME has an intuitive user interface for registration of:

9 Time 9 Mileage 9 Expenses 9 Item consumption

HOW MANY RESOURCES DO YOUR COMPANY USE ON TIME REGISTRATION?

If you introduce electronic time registration in a project-oriented company with 200 employees earning an hour-ly wage of EUR 18.00, the company will save approx. EUR 67,000 each year the first three years. The tech-nology investment is depreciated after three years, and savings accumulate after that.

ONE INTEGRATED SOLUTION FOR ALL EMPLO-YEES

The Dynaway Mobile Time solution for mobile time and attendance registration combines all time registration tasks in one easy-to-use mobile solution.

What are the actual costs of manual time and attendance registration in your company?Time is money. Your company can save time and money by changing the way employees make time and attendance registrations.

LAU JAKOBSENChannel Manager

+45 96 170 370info@dynaway.com

FOR FURTHER INFORMATION, PLEASE CONTACT

BRIAN BROK-JØRGENSENVice President of Sales

+45 96 170 370info@dynaway.com

ADVANTAGES

9 No education required – basic skills related to using a smartphone are adequate.

9 Quick and easy time registration – it only takes a few seconds to create a registration.

9 Quick and easy setup – all workers need is a URL to access the mobile client.

FUNCTIONS

9 Clock-in / clock-out 9 Registration on internal tasks 9 Registration on customer projects 9 Vacation requests 9 Absence registrations 9 Registration of mileage and expenses 9 Calendar view for day / week / month 9 Easy-to-use search options 9 Support of offline functionality

TECHNOLOGY

9 HTML 5 platform 9 Modifications can be made 9 Extensions can be added

9 Camera: Taking photos of receipts and attaching them to project registrations.

9 GPS: Used for automatic route registration. 9 NFC: Set up shortcuts for various tasks.

Example: If an electric meter has an NFC tag, data transfer from the meter to the worker’s mo-bile device can be done simply by pointing

the mobile device at the NFC tag. Also, time regi-stration on the job related to this activity can be done.

9 Map and navigation services: Can be accessed directly from the activities set up in the Projects module.

Solution overview: One integrated solution – time and attendance registration for all employeesMOBILE TIME uses built-in functionality in mobile devices:

Now, consider the time registration process and workflow in your company. Please contact us for any assistance re-garding calculations and quotations for an integrated mo-bile solution. Make your own indicative ROI calculation at www.dynaway.com/roi.

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Hardware EUR 0

Licenses (one-off payment) EUR 66,667

Mobile Time software installation EUR 10,000

Software update subscription fee (16% per year of the license value) EUR 10,667

Calculation, approval, and follow up 200 hours EUR 3,600

Total operating costs using Mobile Time (annually for years 1-3 = EUR 30,311) 200 hours EUR 90,934

Cost Savings CalculationTotal operating costs using manual time registration EUR 101,520Costs in years 1-3 for Mobile Time EUR 30,311Annual cost savings in years 1-3 EUR 71,209

After depreciation of the technology investment, savings increase to an annual amount of EUR 87,253Annual costs after depreciation of the software installation only include software update subscription fees and costs for calculation, approval, and follow-up

Annual cost savings after 3 years: EUR 87,253

ROI: Years 0-3: ((101,520 x 3 )/(30,311 x 3)) x 100 = 335%

ROI: From year 4 onward ((101,520 x 3)/(14,267 x 3)) x 100 = 712%

HOW MUCH CAN YOU SAVE?

This example includes costs regarding installation of Mobile Time for time and at-tendance registration. It is a prerequisite that Shop Floor Control functionality (and, if required, Project Management functionality) is already set up in Microsoft Dyna-mics® AX. We assume that a straight-line depreciation method is used for the soft-ware installation costs over a period of three years. After depreciation, investment savings accumulate significantly

Mobile devicesIn our calculation, we assume that employees use their mobile devices for time registration, for example a smartphone or tablet using iOS, Android, or Windows, or a laptop. The mobile client uses the latest browser version (Chro-me, Safari, Internet Explorer, Firefox).

Software installationMobile Time software installation is based on a fixed price. In our example, the fixed price in-cludes installation and software in a company with 200 employees. The installation cost may increase or decrease, depending on the size of the company.

Handling registrationsCalculation, approval, and follow-up regarding employee registrations still exist, but with the Mobile Time solution, these tasks only take five minutes per employee per month = a total of 17 hours per month in our example.

Mobile time registration costs

BASIS OF CALCULATION

In our example, we focus on a production- or project-oriented company with 200 employees. We describe the four most cost-intensive areas for the manual registra-tion process.

Our calculations are based on an hourly wage per employee of EUR 18.00, resulting in an annual wage of EUR 33,333 and 1,850 paid work hours per employee. Time estimations are minimum consumption schedules for the described tasks meaning that, most likely, the actual time consumption will be 10-20% higher than stated in our calculations.

Our example is indicative and may vary from one company to another. The objective is to provide a general overview of work hours used in the process of manual hand-ling of time registration. All figures are based on data collected from 237 companies over a period of 11 years

Monthly time con-sumption

Annual time consumption

Annual costs (EUR)

Calculation and approval of time registrations 50 hours 600 hours EUR 10,800

Correction of erroneous registrations 33.3 hours 400 hours EUR 7,200

Registration in the ERP system 16.6 hours 200 hours EUR 3,600

Total 99.9 hours 1,200 hours EUR 21,600

Failure ratio costsThe most cost-intensive errors are caused by manual handling of data, for example, incorrect data regarding work hours (clock-in, clock-out, vacation, breaks, absence) as well as round off, lieu days that are not held, and mis-sing registrations.

Some companies have calculated a loss of 1.2% of the annual wage costs. In our example, that sums up to EUR 6,660 per month.

EUR 79,920

Total operating costs using manual time registration 99.9 hours 1,200 hours EUR 101,520

Calculation and approval of time registrationsTime registration forms must be produced, prin-ted, and handed out. The filled-out forms need to be collected, calculated, and approved. Monthly time consumption: 15 min. per employee

Correction of erroneous registrations When the initial calculation is done, errors must be corrected. Typically, these are errors that ma-nual systems cannot warn against. Examples are absence not registered or confirmed, mis-sing sick leave registrations, flexible hours, overtime, absence because of sick children, and incorrect rounding off. Monthly time consumption: 10 min. per employee

Registration in the ERP systemCorrected data must be entered into the ERP sy-stem. In the most efficient scenario, that takes approx. five minutes for each employee. Monthly time consumption: 5 min. per employee

Manuel time registration costs