MN Perkins CTE Funding 2015-16 Requirements and Uses of Funds · 2020-03-03 · Carl D. Perkins...
Transcript of MN Perkins CTE Funding 2015-16 Requirements and Uses of Funds · 2020-03-03 · Carl D. Perkins...
MN Perkins CTE Funding 2015-16
Requirements and Uses of Funds
Presenters
Jeralyn Jargo, State Director, Career Technical Education,
Minnesota State Colleges and Universities
[email protected] 651-201-1650
Debra Hsu, Associate Director, Career Technical Education,
Minnesota State Colleges and Universities
[email protected] 651-201-1686
Michelle Kamenov, Supervisor, Office of Career and College
Success, Minnesota Department of Education
[email protected] 651-582-84342
Goals for Part I
Review state - federal fiscal regulations and legislation,
Board of Trustee policies-procedures and MDE regulations
governing MN CTE-Perkins financial procedures
Review Minnesota state allocation and budget
Explain the distribution of Perkins funds to local consortia
Review required and permissive uses of funds
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https://www.acteonline.org/iwebredir.aspx?url=Purchase/CatalogSearchResults.aspx?Option=2&Topic=Best+Sellers
The Carl D. Perkins Career and
Technical Education Act of 2006
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Carl D. Perkins Career Technical
Education Act, 2006
The purpose of this Act is to develop more
fully the academic and career and
technical skills of secondary education
students and postsecondary education
students who elect to enroll in career
and technical education programs
Carl D. Perkins Career and Technical Education Act of 2006, Section 2
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Authorization
There is authorized to be appropriated to
carry out this Act … such sums as
may be necessary for each of the
fiscal years 2007 through 2012.
Carl D. Perkins Career and Technical Education Act of 2006, Section 9
• Until the Perkins Act reauthorization, the
current act remains in effect-thus in
FFY2015.
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Appropriation
(millions) FFY2011
Actual
FFY2012
Actual
FFY2013
Actual
FFY2014
Actual
FFY2015
Actual
State Grants 1,162 1,123 1064 1,118 1,117
National
Programs
8 8 7 7 7
Tech Prep 0 0 0 0 0
Total 1,170 1,131 1,071 1,125 1,125
Source: http://www2.ed.gov/about/overview/budget/tables.html
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Tydings Amendment and
First In/First Out (FIFO)
Federal fiscal year for Perkins CTE is from October 1
through September 30.
However, states may receive a portion of their funds
beginning on July 1 prior to the beginning of the
fiscal year and have 12 months beyond the fiscal
year to expend funds.
This extension is referred to as the Tydings Amendment.
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Funding Cycle-Perkins CTE Award Federal Fiscal Year (FFY) 2015
(2015-2016)
October 1, 2015 September 30, 2016
FFY 2015
SFY 2016FFY 2015
TydingsForward
Funding
September 30, 2017
STA
TE
LO
CA
L Unexpended funds returned to stateForward
Funding
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Funding Cycle-Perkins CTE Award Federal Fiscal Year (FFY) 2015
(2015-2016)
October 1, 2015 September 30, 2016
July 1, 2015
FFY 2015
FY 2015SFY2016
SFY 2016FFY 2015
TydingsForward
Funding
Reallocation
FFY 2015
SFY 2016
June 30, 2017June 30, 2016
September 30, 2017
FIFO
STA
TE
LO
CA
L
Forward
Funding
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Perkins Award Letter
Basic and Reserve
AllocationsForward Funding
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Minnesota Perkins Funding 2015-2016 (SFY16, FFY15)
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MN Perkins CTE Funds 2015-2016
Federal Fiscal Year 2015, State Fiscal Year 2016
FFY2015 Actual
Title I Allocation 16,684,637
Title I Formula Funds 12,763,747
Title I Reserve Funds 1,418,194
State Administration 834,232
State Leadership 1,668,464
Title II Allocation (Tech Prep) 0
Amount of Tech Prep to be Consolidated with Basic Grant
0
Total 16,684,637
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MN State Colleges and Universities (in collaboration
with Minnesota Department of Education)
–Serves as fiscal agent for state Perkins CTE grants
–Implement federal regulations and cost principles for state,
local, and Indian tribal governments and for educational
institutions--(colleges and school districts by consortium)
–Ensure compliance with state statutes
–Drive decisions based on policies and procedures mandated in
the federal and state laws
–Perform monitoring of local consortium 14
Governing Documents
Federal
• Perkins Act P.L. 109-270 –expectations for use of funds.
• Code of Federal Regulations (CFR) – Promulgated rules in federal register.
– Education Department General Administrative Regulations (EDGAR)
– Office of Management and Budget (OMB) Circulars –restrictions on the use of funds.
State
• Minnesota Laws/State Grant Policies [MN Statute § 16B.97 –Grants Management] – managing grants as related to payments, monitoring, closeout, etc.
• Minnesota Rules – secondary credentialing, program approval requirements.
• MnSCU Board of Trustees Policies and Chancellor’s Procedures.
• Minnesota State Plan for CTE --use of funds specific to Minnesota
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EDGAR-US Department of Education
Office of Management and Budget OMB
Circulars
•OMB A-21 Cost Principles Educational Institutions—(Colleges and MnSCU)
•OMB A-87 Cost Principles—State (MDE), Local Agencies (ISD), Tribal Governments
•OMB A-110 Admin Grants & Agreements
•OMB A-133 Standards for Audit of non federal agencies expending federal funds
Code of Federal Regulations CFR
• CFR 74-C Post-Award Requirements
• Financial and program management
• Standards for financial management Systems
• Cost sharing or managing
• Equipment
• Codes of conduct
• Contract Provisions
• CFR 80-C Post-Award Requirements
• State must expend, account for grant funds as per state laws
• Fiscal control and accounting procedures must be sufficient to
• Permit 1) reports required by the grant and legislation and 2) tracing of funds and expenditures that ensures compliance with statutes
• Financial systems of local consortia and sub grantees standards—reporting, accounting records, internal control, budget control, allowable costs, source documentation, cash management, sub grants, monitoring.
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Requirements to Receive Perkins Funds
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To Receive Perkins Funds
Secondary
• State-approved CTE Program(s)
• Utilizing appropriately licensed staff
Post Secondary• On MnSCU Approved Program
Inventory – Procedure 3.36.1
– Offered by state college
– Perkins eligible; Classification of Instructional Programs (CIP) and Career Pathway identified
– Leads to certificate, diploma, AAS or AS
• Faculty meet minimum qualifications of career technical credential field –Policy 3.32 Procedure 3.32.1
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To Receive Perkins Funds
• Participate in one of the MN Perkins CTE consortia
– Each consortium must have at least one eligible
secondary recipient and at least one eligible
postsecondary recipient
– No district nor college may belong to more than one
consortium
– A charter school with a state-approved CTE
program must be invited to participate in a
consortium19
To Receive PerkinsFunds
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To Receive Perkins Funds
Consortia are encouraged to consider other
potential partners who may participate but
may not directly receive funds
• WorkForce Centers
• Adult Basic Education Programs
• 4-year Universities
• Non-public schools and institutions
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The consortium must develop a single
local/regional plan
• The plan must address secondary basic grant
programs, postsecondary basic grant
programs, and former tech prep activities
• The plan must address all required Perkins
activities organized around five broad goals
• The plan must be signed by each
participating college president and each
participating school superintendent
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The consortium must identify one secondary
fiscal host and one postsecondary fiscal
host to receive and manage Perkins funds in
accordance with the local plan
• Consortium funds may not be commingled,
but may be used across
secondary/postsecondary lines
• The signed local plan is the legal document
governing use of the funds – no other joint
powers agreement is required
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Expectations of the Local
Consortium Perkins Coordinators
• Facilitate development of the local consortium plan
and budget
• Coordinate development and implementation of
programs of study and technical skill assessments
• Ensure submission of student data and accountability
report—Annual Performance Report (APR)
• Negotiate accountability performance targets
• Facilitate brokering with other consortia
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Expectations of the Local
Consortium Perkins Fiscal Hosts
• Manage the money per the agreements in
the consortium plan
• Sub-grant funds to other school
districts/colleges as appropriate and
according to the consortium plan
• Manage the draw-down of funds
• Responsible for accurate and timely
submission of fiscal information
• Maintain an audit trail25
Distribution of Perkins Funds to Local
Consortia
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Secondary/Postsecondary Split
ALLOTMENT AVAILABILITY OF FEDERAL
FUNDS.
A cooperative agreement between the
Commissioner of Education and Minnesota
State Colleges and Universities will annually
provide for the distribution of federal funds
between secondary and postsecondary career
and technical programs. Distribution to local
education agencies must be determined by
state and federal law.
- Minnesota Rule 3505.1700 27
Secondary/Postsecondary Split
MDE and MnSCU have negotiated a split
under which:
• 42% of funds are distributed to secondary
recipients, and
• 58% of funds are distributed to
postsecondary recipients.
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Secondary Distribution
The Perkins Act specifies that once the split is
determined, funds will be distributed to
secondary recipients on the following basis:
• 30% will be distributed on the basis of
individuals between the ages of 5 and 17
inclusive using the most recent US Census
data available
• 70% will be distributed on the basis of
individuals between the ages of 5 and 17
inclusive in households of poverty using the
most recent US Census data available 29
Postsecondary Distribution
The Perkins Act specifies that once the split is
determined, funds will be distributed to
postsecondary recipients on the following basis:
• 100% will be distributed on the basis of
individuals in career and technical education
programs receiving PELL or Bureau of Indian
Affairs assistance
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Reserve Distribution
The Perkins Act allows states to utilize an
alternate method to distribute up to 10% of
Perkins funds to address any of three factors:
1. rural areas; MN
2. areas with high percentages of career and
technical education students; and
3. areas with high numbers of career and
technical education students. MN
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Reserve Distribution
The state distributes:
• half of the reserve on the basis of the
geographic area of the consortium
• half of the reserve on the basis of the number
of CTE participants in secondary and
postsecondary programs, weighted 3:1 toward
secondary participation to reflect programming
formerly conducted under tech prep
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Reallocation:
Funds are received by the local consortium for the period of the state fiscal year only (July 1 through June 30). At the end of this period, unused funds are returned to the state.
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The state will collect unused basic and reserve funds and will redistribute those funds to all local consortia on the basis of the distribution formula.
Unused secondary funds are reallocated to secondary basic and reserve; unused postsecondary funds are reallocated to postsecondary basic and reserve.
This occurs as early in the fall as possible.
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Reallocation:
• Redistributed funds will be handled as a separate Reallocated award.
• Funds will be used in accordance with the current year’s local plan – changes must be approved by state staff.
• Once reallocated, redistributed funds should be used before the current year funds – First In/First Out.
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Reallocation:
So, how much of the Perkins allocation
belongs to an individual district or
college?
Nada
Zilch
Nuttin’Notapenny
Perkins is not an entitlement!
Naught
Zip
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Minnesota relies on the language from Section
131(f)(2) of the Perkins Act which states:
"Funds allocated to a consortium ... shall be
used only for purposes and programs that
are mutually beneficial to all members of
the consortium .... Such funds may not be
reallocated to individual members of the
consortium for purposes or programs
benefitting only 1 member of the
consortium."
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Uses of Perkins CTE Funds
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General Authority
Each eligible recipient that receives funds under this part shall use such funds to improve career and technical education programs.
- Carl D. Perkins Career and Technical Education
Act, Section 135
improve
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Required Activities
The Act requires that certain activities be conducted within career and technical education programs if supported with federal funds. The Act does not require locals to use federal funds for these activities, but all required activities must be addressed in the local plan if Perkins funds are received.
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1. Integration of academics (or liberal arts
and sciences) with career and technical
education programs
2. Link CTE at the secondary and postsecondary
levels through at least one program of study
(MN State Plan requires at least 7/consortium
and as of FY14 at least one Rigorous Program
of Study)
3. Provide students with understanding of all
aspects of an industry
4. Develop, improve or expand the use of
technology in CTE
Required Activities
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5. Provide in-service and pre-service professional development
6. Develop and implement CTE programevaluations
7. Initiate, improve, expand and modernize quality CTE programs
8. Provide services that are of sufficient size, scope and quality to be effective
Required Activities
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9. Provide activities to prepare special populations for high-skill, high-wage, or high-demand occupations that will lead to self-sufficiency
Minnesota has two additional required activities:
10.Collaboration/Brokering of Service/Continuum of Services
11.Articulation, PSEO, Concurrent (Dual) Enrollment, or other recognized strategies
Required Activities
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Permissible Activities
The Act allows certain activities to be conducted within career and technical education programs IF required activities have been addressed.
IF
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1. Involving parents, businesses and labor organizations
2. Providing career guidance and academic counseling
3. Supporting local education and business partnerships
4. Providing programs [specifically designed] for special populations
Permissible Activities
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5. Assisting career and technical student organizations
6. Mentoring and support services
7. Leasing, purchasing or adapting equipment to support academic and technical skill attainment
8. Teacher preparation programs
Permissible Activities
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9. Developing and expanding postsecondary program offerings at times and in formats accessible for all, including distance learning
10.Develop initiatives to facilitate sub-baccalaureate to baccalaureate transfer
11.Support for entrepreneurship education and training
Permissible Activities
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Guidelines for Using Funds
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Local Administration
• Managing the money and managing the data
• May be supported by no more than 5% of consortium grant funds
• If the consortium sub-grants funds, the total of all administrative expenses may not exceed 5% of the consortium award
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Indirect Costs
Indirect costs are the assignable costs of items such as heat and light to an academic program, and those expenses that benefit the entire entity and, therefore, cannot be directly charged to a specific cost category or project activity.
Indirect costs are allowable, but must be included as part of the 5% administrative set-aside.
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Fiscal Host Responsibility
• Receive and safeguard grant funds on behalf of the consortium in accordance with state and federal requirements
• Maintain separate disbursement records and receipts, make financial records/documentation available
• Disburse funds in accordance with the grant
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Salaries for grant related activities – All time
must be documented on the Personnel Activity
Report. After 3 years the staff time must be
sustained by the district and the consortium
should show more funds going to new/
improved programming. Clerical support may
be charged to the grant when working on a
specific goal/objective and not administrative
activities.
Salaries for grant related activities –
Allowable costs:
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• Salaries for grant related activities – All time must be
documented on the Personnel Activity Report. After 3 years the staff time must be
sustained by the district and the consortium should show more funds going to
new/improved programming. Clerical support may be charged to the grant when
working on a specific goal/objective and not administrative activities.
Supplies – Workshop expenses, books or new
curriculum not previously offered, or program
specific to Perkins. You cannot replace
textbooks of an existing program. Promotional
items are not allowed.
Salaries for grant related activities –
Allowable costs:
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Travel costs – meal/lodging for travel to
professional development conferences is
allowable when info. is shared in order to
increase overall program quality.
Salaries for grant related activities –
Allowable costs:
Supplies –
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Equipment Inventories
All secondary equipment must be labeled as Perkins and listed annually on an Equipment Record
For postsecondary fiscal agents, the ISRS inventory must be updated annually
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Supplement, Not Supplant
Supplanting is the unlawful use of federal funds to displace state or local funds.
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Supplement, Not Supplant
Supplanting is determined on a case-by-case basis.
Federal funds cannot displace state or local funds, but a local entity may (in rare cases) use federal funds to support an activity if the local entity can prove that the activity would not have occurred without the federal expenditure.
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Supplement not Supplant – Federal funds may
not be used to pay for services, staff, programs or
materials that would otherwise be paid with state/
local funds. State/local funds must be used for all
activities that are the district/organization responsibility.
• Test #1 – Was the activity paid for in the prior year with
non-federal funds?
• Test #2 – Was the activity required by state/local law or
policy?
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ALWAYS check with the state before entertaining any spending decision that may be construed as supplanting!
If the district or the college can prove in the absence of federal funds it would have eliminated the activity, it may use the federal funds to support the activity, if allowable under Perkins.
ALWAYS
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Perkins CTE Financial Resources
Perkins Act P.L. 109-270
www2.ed.gov/policy/sectech/leg/perkins/index.html
US Department of Education General
Administrative Regulations EDGAR
- Code of Federal Regulations CFR
www2.ed.gov/policy/fund/reg/edgarReg/edgar.html
Office of Management and Budget
- OMB Circulars
www.whitehouse.gov/omb/circulars_default
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Perkins CTE Financial Resources
Minnesota State Plan for
Career Technical Educationwww.cte.mnscu.edu/perkinsIV/MN_State_Plan/index.html
Minnesota Legislation and Rules
www.leg.state.mn.us/
Perkins IV Operational Handbook Section III p. 24
Financial Requirements
www.cte.mnscu.edu/consortium_resources/index
FAQs on CTE Website
www.cte.mnscu.edu/index.html
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FAQs on www.cte.mnscu.edu
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Enter your questions in the “Chat” field
OR request to unmute your phone line
and ask your questions.
We value your questions and feedback.
It helps us all do better.
Questions!
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MnSCU Career and Technical Education
www.cte.mnscu.edu/
Webinar recordings, presentation PowerPoints
www.cte.mnscu.edu/professionaldevelopment/
finance-and-accountability.html
MDE Office of Career and College Success
http://education.state.mn.us/MDE/StuSuc/CareerEd/index.html
Materials
Treatment of Money Detail-
SecondaryThursday, Sept. 24, 1pm
Treatment of Money Detail-
PostsecondaryMonday, Sept. 28, 1pm
Perkins Fiscal Webinars
CTE Webinar Series
www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html
Perkins Consortium Coordinators MeetingSave the Date!
November 4, 2015
Normandale Community College
www.cteworksminnesota.org/registration/coordinators-meeting/
2015 CTE Works! Summit
Snapshots From MN Career Technical Education
Keynote: Emily Hanford, American RadioWorks
November 5, 2015
Sheraton West, Minnetonka, MN
www.cteworksminnesota.org
Upcoming Events
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REMINDER:
For secondary participants, Continuing Education Units (CEU’s) will be made
available for teachers for this series of webinars (1 Hour per webinar). In
order to get the necessary certificates you MUST complete the session
evaluation.
Thank you for all you do for CTE in Minnesota
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