Mission-Based Management November 2007 Electronic CV System Users Group.

Mission-Based Management

November 2007

Electronic CV System

Users Group

04/18/23 2 University of UtahHealth Sciences Center

Monitoring

Entries in the blue and gold columns are reviewed dailyAddresses Affiliations Faculty ReviewsGeneral Info Appointments Licenses & CertificatesSystem IDs Board Certifications Professional Org Memberships

Career Departments/Divisions Specialties

Titles

Education History

Core areas are closely managed because data flows into so many places

You will be contacted if there are any questions (so no news is good news)

You will see most changes right away


Cactus System

We link to the Medical Staff Office Cactus System data for credentialed faculty who have hospital privileges

Education History Board CertificationsLicenses & Certificates SpecialtiesSystem IDs

Data changes are reviewed through the monitoring process

Changes do not appear right away

Some changes can be made by the MBM Office

Certain changes need to be verified by the MSO

Changes are usually made within one business day

You will be notified of any delay


Faculty Administration Data

Faculty Administration Office manages the data---it is the official record of faculty academic progression

Data changes are reviewed through the monitoring process

Changes are sent to Faculty Administration for review, verification, and entry (if needed)

Data flows into Academic History section of SOM CV


Uploads for OSP and SCH

We receive monthly feed from Office of Sponsored ProjectsProposalsAwards

We receive two feeds of SCH data per semester from Main CampusWeek 3Semester End

If data is incorrect, we want to correct it in the source system, but we have opened up more areas to allow flexibility in display for faculty


Publications

Large downloads can be deleted by the MBM office

By selecting to add a journal to the master list, a message will be sent to the MBM office for verification

If the journal already exists we will update the faculty member’s CV

If the journal requested can not be located the MBM Office will contact you


New Hire Faculty/ Early Entry Process

MBM runs a monthly report of all of the new hire full-time track faculty members

We request the new hire faculty CV’s and enter in the historical data

Once CV entry is complete, we will meet with the faculty member to show them the CV system and transition responsibility

Early Entry Process: MBM can enter a CV into the system (and get it in the correct format) prior to the appointment

Located on the MBM homepage is the form necessary to start the early entry process https://securembm.uuhsc.utah.edu/MBM/Index.cfm?DLI=MDT0000122


CV Training

Monthly CV training for users who are new to the MBM system

One-on-one CV refresher trainings

Department refresher trainings

The MBM office can set up and change CV access as requested by faculty and staff with verification


MBM Does Not Release CV’s Without Prior Authorization

Authorization is always needed before MBM will distribute a CV or set up new user access

If a staff member requests a CV from MBM we will ask you to have the faculty member contact us to grant permission

The MBM policy is meant to protect faculty members. The faculty member should be aware of where their CV is being sent in order to guarantee it is up-to-date and appropriately used.

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University of UtahHealth Sciences Center

MBM is Unable to do Updates for all HSC Faculty

MBM enters historical information for new hire faculty members

MBM is not able to make updates or changes for all faculty members (1,400 faculty!)

We are available to meet with staff and/or faculty for additional training or review of specific areas

How can we help you help your faculty?

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Quarterly Reminders

Reminders emailed quarterly from MBM to all full-time faculty to prompt frequent review

Reminder to review existing information and consider recent activities that need to be added. Major categories are listed with basic instructions for entry

MBM includes updates on changes and additions that have been made to the system since the last reminder

All staff that have been trained through MBM are copied on the email

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Upcoming CV Users Group Meetings

Date TimeDecember 14, 2006 3:00– 4:00 January 11, 2007 2:00 - 3:00February 8, 2007 2:00 - 3:00

March 8, 2007 2:00 - 3:00April 12, 2007 2:00 - 3:00May 10, 2007 2:00 - 3:00June 14, 2007 2:00 - 3:00July 12, 2007 2:00 - 3:00

August 9, 2007 2:00 - 3:00September 13, 2007 2:00 - 3:00

October 10, 2007 3:00 - 4:00November 15, 2007 2:30 - 3:30December 13, 2007 2:00 - 3:00

All Sessions will be in the Hospital Administration Large Conference Room

Mission-Based Management November 2007 Electronic CV System Users Group.

Documents

Transcript of Mission-Based Management November 2007 Electronic CV System Users Group.