MINUTES THE DEEP .EAST TEXAS REGIONAL MENTAL ......Mr. Dan Dominey, Vice Chairman Mrs. Gaffney...

MINUTES

THE DEEP .EAST TEXAS REGIONAL MENTAL HEALTH MENTAL RETARDATION SERVICES

BOARD OF TRUSTEES MEETING

NOVEMBER 28, 1989

BOARD MEMBERS PRESENT:

Judge Allen Sturrock, Chairman Mr. Dan Dominey, Vice Chairman Mrs. Gaffney Phillips, Secretary Judge Charles English, Treasurer Ward R. Burke Mrs. Bobbie Morgan

OTHERS PRESENT:

Jim McDermott, Ph.D. Susan Rushing Mrs. Linda Naff

MHMR MHMR MHMR MHMR MHMR

BOARD MEMBERS ABSENT:

Rev. Robert Carter Nancy Speck, Ph ~ D. Nancy Fuller

Mr. Tim Richerson Mrs. Sandy Vann David Smith Everett Griffith, Jr. & Associates

The 207th meeting of the Board of Trustees was held in the Ward R. Burke Community Room of the Central Administration Facility, 4101 South Medford Drive, Lufkin, on Tuesday, November 28, 1989 at 4:00 P.M.

INVOCATION: Mr. Ward R. Burke gave the invocation.

CALL TO ORDER AND RECOGNITION OF GUESTS: There being a quorum present, Chairman Sturrock called the meeting to order at 4:00 P.M. He recognized David Smith of Everett Griffith, Jr. & Associates, who was in attendance to discuss the sewer system at Peavy Switch Recovery Center.

APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING: There being no additions or corrections to the Minutes of the October Board Meeting, on a motion by Judge English, seconded by Mrs. Phillips, the Board unanimously approved the Minutes of the October 31st Board Meeting.

EXECUTIVE DIRECTOR'S REPORT:

1. Dr. McDermott introduced David Smith and asked him to lead a discussion regarding the various options we have to solve the sewer system problems at Peavy Switch Recovery Center. Mr. Smith reported that the soil in that location is not capable of

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Copied from an original at The History Center, Diboll, Texas. www.TheHistoryCenterOnline.com 2017:005

Ninutes

11/28/89

absorbing the sewage; therefore, it surfaces. He distributed several pages of options for the Board to review (see attached). After hearing Mr. Smith's discussion, the Board asked staff to further look into Option 4, which is the purchase of a grinder pump lift station that would be owned by the City of Hudson. If the City of Hudson is not willing to let us commect to their system, we will look into Options 1 and 2. Board members determined that Option 3 did not seem very feasible.

2. The Groveton Pallet Company will be opening soon. It already has received more orders than we expected. At the present time, we have hired twelve employees for the plant, six of them being client workers.

3. A local engineer has sent samples of tile from the old Wilson McKewen Treatment Center building to be checked for asbestos, and says that the original report shows the tile to be asbestos-free. The glue holding the tile was determined to have asbestos in it, but the entire floor surface can be covered with another floor covering that would not disturb the asbestos and would be much cheaper than having the tile removed.

4. Staff are currently writing several grants for substance abuse funds to expand that program - mainly in adolescent areas.

5. The old IBM copy machine has been donated to the Humane Society of Angelina County. They had heard that we were selling the copier and asked if we would be willing to donate it to them. We had requested bids for the sale of the copier and received only one bid in the amount of $126.00. Therefore, we decided to donate the copier to that worthy cause.

6. Volunteer Banquets have been held for Hardin, Jasper, Newton, Tyler, Angelina, Houston, Trinity, Polk, and San Jacinto Counties. The Nacogdoches County Banquet will be held at the La Hacienda Restaurant in Nacogdoches at noon on December 1st.

7. So far, we have presented plaques of appreciation to Shelby, Nacogdoches, Sabine, and San Augustine Counties.

8. The December Board meeting has been scheduled for Thursday, December 21st. Committee meetings will begin at 3:30P.M., and the meeting will begin at 4:00 P.M.

9. Barbara Holcomb will begin doing some preliminary planning to look at the feasibility of providing geriatric services.

10. Call on Directors for reports:


Chief Financial Officer

Minutes

11/28/89

a. Local Match Report:· Pledge letters for FY 1990 have been received from Angelina, Hardin, Shelby, Trinity, and Tyler Counties. Houston County has paid their match in full. Board members suggested that we send statements to the County Treasurers with a copy to the County Judge and appropriate Board member.

Chief Operating Officer

a. The ICF team that recently audited the Nacogdoches Group Home found 17 deficiencies at the Home. Although the deficiencies were minor, the report was unexpected and staff are currently making the necessary corrections.

b. The Cornerstone program received an outstanding audit. They cited us as a model program and commended us on our staff. They found only one deficiency, and that was in serving a client longer than we should have.

c. A meeting was held with Representative Curtis Soileau regarding the complaint from the foster family. We feel that the meeting was productive and that his office is satisfied with our actions.

d. The Ropes equipment is being installed at Peavy Switch, and plans for the new family center have been finalized.

e. TDMHMR has funds for a comprehensive mental health adolescent services program, and we will be writing a grant for those funds.

Director, Human Resources and Business Planning

a. Tim asked Board members if they wanted to know each time a salary was upgraded or a position title changed if there was no change in the department's budget. He recommended that the Board approve only personnel changes that affect a department's budget. If the change being made has no impact on the budget, he feels that it is a waste of paperwork and time to request Board approval, and Board members agreed on this issue.

Mr. Burke asked how Pineywoods was doing, and Dr. McDermott reported that their RAJ funds and client fees are down from the amount budgeted. At the same time, however, they are doing a good job of keeping costs down. Revenue and expenditures at the unit are being closely monitored.

Mr . Burke also asked how the search for psychiatrists was coming along, and Dr. McDermott reported that we are making every effort we


Minutes

11/28/89

can to find additional doctors. If we don't hire one within the next 2-3 weeks, we will contract with Jackson and Coker to assist us in this effort.

COMMITTEE RECOMMENDATIONS FOR BOARD APPROVAL

Budget and Finance Committee - Judge Charles English, Chairman

Consideration of Treasurer's Report: On a motion by Mrs. Phillips, seconded by Judge English, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the Balance Sheet, Operating Statement, Statement of Changes in Fund Balance and Reserve, Internal Advances - Accounts Receivable, Internal Advances -Accounts Payable, and Budget Summaries of Receipts and Expenditures for the month of October, 1989, be approved as submitted; and THAT copies of each report be attached to the permanent Minutes of this Board Meeting.

Consideration of Purchase of Facsimile Equipment: On a motion by Mr. Dominey, seconded by Judge English, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the bid from Copy Duplicating Products in the amount of $3,995.00 for the purchase of facsimile equipment be accepted; THAT the Chief Executive Officer be authorized to sign the purchase order for the equipment; and THAT copies of all bids be maintained in the office of the Chief Financial Officer.

Consideration of Authorization for Bond Issue Acquisition Certificates: On a motion by Judge English, seconded by Mr. Dominey, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the Chief Executive Officer, or in his absence, the Chief Financial Officer, be authorized to sign and submit Acquisition Certificates for prbceeds of the Public Property Finance Corporation of Texas (Mental Health/Mental Retardation Center Facilities Acquisition Program) Revenue Bonds, Series 1988; and THAT copies of all Acquisition Certificates be maintained in the office of the Chief Financial Officer.


Minutes

11/28/89

Consideration of Revised Fee Schedule: On a motion by Mrs. Phillips, seconded by Mr. Dominey, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the proposed revised Fee Schedule be approved as submitted, and THAT it become effective December 1, 1989.

Program Committee - Mr. Ward R. Burke, Chairman

Consideration of Nominees to Professional Staff Organization: On a motion by Mrs. Morgan, seconded by Mrs. Phillips, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the applications for appointment and re-appointment to the Professional Staff Organization (PSO) by the individuals on the attached list be approved, and THAT the list be a part of the permanent Minutes of this meeting.

Consideration of Revised Board Policy: On a motion by Mr. Burke, seconded by Mr. Dominey, the Board unanimously approved the following resolution:

RESOLVED, by the Board of Trustees, THAT the Board policy entitled, "Reimbursement for Travel, Lodging, Meals, and Other Related Expenses", be revised; THAT each Board member receive a copy of the revised policy; and THAT a copy of the revised Board Policy Manual be kept on file in the office of the Chief Executive Officer.

Personnel and Public Education Committee - Reverend Robert Carter, Chairman

There were no personnel matters for Board consideration.

Consideration of Personnel Matters:

The meeting was called into Executive Session to consider personnel matters brought before the Board by the Executive Director according to Artie le 6 2 52-17, Section 2 (g) of the Open Meetings Law. 'rhe Chairman excused guests from the meeting room at 5:45P.M., stating that no Board action would be taken until the meeting was reopened.

Executive Session

Chairman Sturrock reopened the meeting to the public at 6:00 P.M. and stated that there were no items for Board consideration at this time.


Minutes

11/28/89

INVITE COMMENTS FROM VISITORS: There were no comments from visitors at this time.

DESIGNATION OF DATE, TIME, AND LOCATION OF NEXT BOARD MEETINGS:

The schedule for the Board meetings for December and January was set as follows:

Thursday, December 21, 1989 Tuesday, January 23, 1990

Committee meetings will begin at 3:30P.M., and the Board Meeting will begin at 4:00 P.M. on December 21st.

APPROVED:

Judge A G


ANNUAL

}EEP EAST T~XAS REGiONAL MP!'IR SERVICES REVENUE BY F'jND

0 /1/89 - !0/3\/89

1- T -D Y-T-D BAL Y-: -0 ~ONTHL Y QCTO~ER •JCTOBEF: OCTOBER CCTQEE~ R) 9'JD "..-T R~="'J " "P f" " ~c•J RC ''' "' E :;; ;: ,;;:rlUE 'J ~ ER ! U'lDER 1

SQURCE BUDGET REVENUE REM I Nl NG O'iER ( UNDE • · bt: ' - r.L ':l-. !'(.._ ·, • ' '-''- - -

--------------------------------------------------------------------------------------------------------------------------------------

LOCAL: 4NGELI NA COIJ~TY

fiARDIN COUNTY HSUSiON COUNTY :ASPER COUNTY :lACOGDOCHES ~OUNF NEw TQ~ COUrl TY c·oLK courm SABiNE CJ~NTY S;~N AUGUST! 1-lE CQUNTY SfiN .:iAC INTO COUNTY SHELPY ~o:.mTY

TRINITY ·:oum 'YL~R COUNT'f CL! E~H GO':WHiEfF AL SENEF! TS SLIENT WORKSHOP FEES COURT COMM r-~ENT l NCGME CEBT PROCEEDS DHS PROTECTIVE SERVI CES DHS PROTESTIVE SVCS- IN rlOME i)ONATimlS F4RM INCOME FOUNDA T: ON GRMH iCF-MR INTERET I NCOnE r.TCiiU REV ENUE MANAGEMENT FEES iHSCELLANEOUS NACOGDOCHES I SD PATIENT ;EES P U1EYWOODS hNNE X SALES ~EVE~UE SEMINAR FEES STATE DEPT OF HIGHWAYS SURPLUS REVDUt VOCATIONAL SERVICES ~ORKS~OP PRODUCT: ON

STATE: DHS ADULT DAY CARE DHS CHILD OAY :ARE EARLY CHILDHOOD HHERVENT I ON GENERAL R£1/ENUE JTPA LELSZ ~·ROBA Tl ON DEPT. RAJ F.ElER 38 :LIAiSON! SYETP TX REHABILITATIQ~ COMrl.

FEDERAL: CHAPTER CHAPTER I CARRYOVER HCS HUD GRANT MHBS TCADA USDA

2c, 286

14 ~ 532 6,584 ll '395 :2 . 00:) 3,000 9 '846 2' 238 ~ ~802

4' !(;7

6,400 ~ J 127 7 ' 609

~1S,628

0 20.0·)0

s' 700 !48 '091

952

'735' 200 883' 842 90, 908 7 ,ooo 2, 000 3 ,aoo 6' 740

916 ' 622 42 ~ 772 53' 460

5,0C·O 555' 644

20 ,ooo 3, 000

246 '040

37 '000 216 '885 516 ~ 654

3, 7~0, 913 500

891 '332 180' 000 984 '2 ~4 80,000 28, i)00 36,055

32 '875 28,838

509 ~ 668 157 J 419 216, 639 358 ,424 31,680

4 '38') 2,4E2

1, 066 854

1,268 20, 21 0 6,062 3.(:75

34,011

14,330

232 14,473

174 '460 28' 30'1

78C

3,989 l ,376

98,272 0 0

409 90 '362

0 1,666

43,215

9, 032 34 ' 031 66 ,328 ~33 ,222

50 151, 555 37,300

166 ,41C 29 '203 4, 950

24,430

1,837 6~659

97 '732 0

35,196 74,991 s, 278

24' 406 12 ' 1 !0 6' 584

l l ,595 12, 000 3 ~ 000 q ,81.6 2 ~838 2,802 4 ~ 107 5,334 41273 6,341

9Q J 418 ( 6' :)62 ) 16 '925

(34, 011 ) 5,700

132 ' 761 952

(222} 720 '727 709 '382 62,099 6,220 2, COO

( 189) 5,364

818,350 42,772 53' 460 4, ~92

4~5 ~ 282 20 ,ooo :,234

202,825

28' 968 182 '854 450' 326

3,187,691 450

739 '777 142,700 817,814 so, 797 23 , 05(: 11,625

26,216 (68,894) 411 ' 936 !57' 419 181~443

283,433 26,402

(1)

( 1' )97 ) i 1 '933) (2' 000 i

1.500) ( 1 '641)

(4 72 ) ( 46 7)

(685}

![)

272 j ,062

(258 )

34 '011 ( ';'50 )

( 159) 232

( 108' 060) 2':'' 153 13,b58

: 387) (333 )

'? ,356 253

(54,498) ( 7' 129) (8,910)

( 425) ( 2,245 ~;

(3 ,333 )

1 '16t 2,208

1,865 (2, 11 7)

( 19, 781) (86,930)

(33 )

3 '001) 7,300 2,373

15 '870 283

18,421

1' 180 92' 926 12, 787

(26,237) ( 911)

15,254 ( 2 )

~ '441

541 966

1,000 250 821 237 234 342 533 427 634

9' 969

1,667

475 12,341

79

.:1.267 ~~, S54 7 . ~76

583 167 317 562

76,385 3,564 4' 455

417 46,30£.

1' ~67 250

20' 503

3 ~ 0 83 18' 074 43' 055

310 ,076 42

74' 278 15,000 82, 019 6,667 2,333 3, 005

2 '740 2,403

42' 472 13, 118 18,053 29' 369 2,640

0 0

10 ~ 150 2,347

805 228

8 ~ 223 (5,310) 13,960

29~

1 .!)52

41,142

(5,228 i

26,279

232 266 J 611

50 78 J 835

0

18, 928

1,837 3,417

18,380 I)

17,598 0

2, ~4 0 1,2:1

1,066 354

1 '268

950

14,330

98,052 0

688

43' 819

833

4,268 :a, 149 34' 647

23. 100 92 ~ 01 9 1 ~ ,604

1.0,302 0 I)

39, 391 2,838

2 ~ ~40 l121:

0 1 ,i)/:.6

354 1,268

10' 150 2,347 1 J 755

228 0

14,330

g' ~23 92 '742 13 , '160

295 ~)

1,052 688

41 '142 0

38,591

833

!1 ~ 2t8 18' 1 ~9 34 ~ 379

266,611 50

78 '835 23,100 97 ~ 757 14 ,604

22' 100

i ,837 3' lr17

58' ~82 i)

17 l 598 39 ~ 391 2,828

( 54~ )

! 9~b I

. i ,000 ) (250)

(237' \234 ) (342) 533 427 634 181

2,34':' 88

228 (4i5)

1 '989 i79)

i 53, ')1+4 \

19,088 6,384

(288 ) ( i67 ) 735 126

(35,243 ) (3,564) \4,455 )

{4:7)

{ 1 ,667 } 583

5 '776

1' 185 75

'. 8, 176) ~ ~3~4t, 5 )

4,557 8,100

15 '738 7,937

(2,333 ) 19 , ti95

( 903) 1,014

16, 21 0 I 13 1 118)

( 455 i 9,522

198

TOTAL 12,009~231 1,823,424 !0 ,089,912 (82,219l 1, 000,774 515,569 429, 00! 943,5/0 (57 .204) ====================================================================================================================================

~NEGATI VE AMOUNTS REPRESENT PRIOR MONTHS' CORRECTIONS FLOWING THROUGH THE CURRENT MONTH.

Attachment to Item IV-A-1 11/28/89


EXP~NEE CAEGORY

SALARIES MEFJ T :fiSHEASE PHYSICIANS D~l CALL rRINGE ENEF ITS:

MEDICARE PAYROL~ TAX lr;SURANCE RETIRE~ErH

WORK ~AN ' S COMF'ENSAT I ON UNEMPLOYMENT TSA

TRAVEL CONSULT ANTS 1, PROFESS !DNALS CONTRACTS DRUGS FOGD SUPPLIES CONSTRUCT! ON Hi PROGRESS BUILDHIG REMODELING BUILDING REPAIR 1. MA!NT P.U E.D: NG RENT 'JEHI CLE PURCHASE VEHICLE LEASE 1/EHICLE REPAIR ~ MAINT VEHICLE OPERA":"ION EQUIPMENT PURCHASE EQU I PMENT RENTAL EQIJIPMnH REPAIR 1. Mt=>JNT DEBT RETIREMENT ! NTEREST EXPENSE FOS TAGE TELEPHO~E

UTILITIES INSURANCE TX INDUSTRY FOR BLI ND CLINT TRA Hi!NG WAGE aiENT FRINGE CLIENT ACTIViiY EXPENSE COURT COMM !TMENT EXPENSE FOSTER CARE RESPiTE CONmfGENCY EXPENSE LABORATORY FEES H. B. 1154 EX PENSE RECRUITMENT EXPENSE PUBLIC RELAT I ONS i RETENTI ON MISCELLANEOUS EXPEtiSES CASH SHORT 1, OVER

TOTAL

9EEP EAST TEXAS REGIONAL MHMR SERV!CE~ ~ l PENDIT URE S BY COST CATEGORY

911/59 - 10/31!99

ANflUAL Y- T -D Y- T -D BAL V- T -~ ~ONT HLi QCTOSER OCTOBER BUDGET EXP ~ ENC RE~AINING 01iER WNCER l PUDGET ~ X P .~ : NC (Ji/ER\ UNDER )

6.261,449

28' 030 60, 000

6' 084 472,617 477,617 83,514 :, 9f) 7 3,750

237,547 194 '307 957,182 36,570

203,128 374' 121 224,300 118,001 58' 425

243 ,613 65,000

410 4&,620

102:135 :92,451 57,113 33.952

175' 926 ?4,631

26' 555 151,161 199 ,592 86,088 31' 138

328 ,578 45,525 7,940

201000 16,200

0 3' 425

117' 198 35,000 3,000

141 '431 0

94~,326 5,3 :9, 123 5,570 22 ,460

!O, Oi)O 50,000

8,798 64,829 68,531 7,333 1,883 3,750

30 ' 660 12,721

117,299 2,614

29' 550 53,893

0 11

9,645 39,841) 32 ~ 683

820 8,715

12,920 6 ~ 683

12, 117 5,626

26' 628 13,231 3,360

21,854 30' 675 15,412 5,032

54' 757 7' 285 2,201 3,230 2, 075 4' 070

430 149 926 154

13,414

(714)

407' 788 409' 086

76 ~ 181 4,024

206.887 181,586 839' 883

33 '956 173 ' 578 320' 2~8 224,300 117' 990 48' 780

203.773 31 '317

(4!0)

37' 905 89,215

185,768 44' 996 28 '326

149,298 61,400 23,195

129' 307 168, 9!7 70' 676 26,106

273,621 38' 240 s, 739

16,770 14,125 (4,070) 2, 995

117,049 34 '074 2,846

128,017

(101,24'1) 898

0

'7 ,451 (13 '941) ( 11 '072) (6 ,586 ;

899 3,125

(8' 931 ) ( 19,6641 (42,231) (3,481) (4,305) ( 8' 461)

(37,383) ( 19,656)

(93) ' 762)

22 ,851) 752 945

( 4' 103) ( 25' 392)

2,598 ( 33 )

(2,693) 793

( 1,066) (3,340) (2,590) 1,064 ( 158!

(6)

(303) 878

( i03i (625)

4' 070 ( 141)

( 19,384) (4, 907)

(346 ) ( 10,158)

0

2, 336 5, 0•)0

674 39,385 39,801 6,960

492 313

19,796 16,192

79' 765 3, 048

16,927 31' 177 18,692 9,833 4,869

20,301 5,417

34 3,885 8, 511

16,038 4' 759 2,829

14 ,b61 6,219 2,213

12,597 16,633 7,174 2,595

27 ,382 3' 794

662 1,667 1,350

285 9, 767 2,917

250 11 '786

0

46 1 ~ 3Q3 5 .'570 5' 000

4' 313 35 ' 350 32' 969 ( 1 '952 i

601 0

16,878 7,695

67 '477 1,628

13,854 32 '623

0 11

",645 19,872

(60)

410 5, 471 7,510 .S ,684 4,648 1,452

13,395 6, 725

~' 085 10,727 14 ~ 931 8,637

2' 444 26,220 6,484

169 1 '910 1,10(! 2,124

48 17

926 154

7,541 0

12,009,231 1,694,700 10,314,531 (306,840) 1,000,769 839,679

~60 ~394 )

3,234

3,639 ( 4 ,035) ( j,832l (8,912)

109 (313)

(2, 918) (8' 497)

( 12,288) ( 1 ,420) (3, 073) 1,446

( 18,692) (9 ,822 )

f224) {429 )

{5 ,477) 376

1,586 ( 1,001 ) (9' '354)

\ 111 ) ( 1 ,377) ( 1,266 )

SO/; ( !28 )

( 1 '670 ) ( 1, 702)

l '4t3 ( 15[)

( i ,162i 2,690

( 493) ~43

'250) 2 ~ 124

(237 ) ( 9' 750) { 1,990 )

( Q6 )

(4,245 )

( 16 1 , :)91)) =============================================================================================================



EXPENSE SATESJRV

MENTA~ ~E ALTH:

RES I uENT I AL C~!PlT t FAMILY SUPC>GRT CASE MANAGEMENT

MH SUBTOTAL

MENTAL RET4F~DAT IJN:

FES I DENT I AL :LIDH f. FAMILY SUPPORT ·:ASE ~AilAGEIIENT

M~ SUBTOTAL

~ANAGEMENT ~ SUPPORT

OTHER SERV 1 CCS

TOTALS

DEEP EAST TEXAS ~~ EG~QNA~ MHMR SERVICE~ REVENUES AND EXPENDITURES BY PROGRAM

9.11/?.9 - :0/31i89

Af~NU~L

BUDGET

-. ~60,261 ! '909 ,579

282 '444

5.352,284

1,670,047 3' 501 '929

119,767

DCTCBER HEVE~·~UE

1 '"!t.. J, CL L I '.J' ~U:.J 166,530 21

' 193

:70,1 07 286~781

8,881

Y-T -D F'EVEtiiJE

353,724 300' 57~

41 ,483

695' 782

318,004 543,958 18, --+17

1':8, 791 ;56~ 290 ~ t;.L \ . L.' ·.J J,_.,

131,340 259 ':356 "'! . 21 q

23,902 47' 293 ~ ~' 810 )

334' 033 662 '939 32 '843

126,094 25'7 ,660 60,344 264,917 521,667 22,291 10,:)04 19,509 ( 1 ,092)

--------------------------------------------------------------------5 '291. 642 46:,769 880,379 401,015 798' 836 81,543

l ~ 281 '962 110,592 244' 263 101,631 14,338

83,343 3,000 3,000 3,000 3,000

!2,009,231 9~3,570 1,823,424 839,679 1,694,700 128,724 == = = = = = = = = = = = = = = = == = = ==== = = = == === == = == = = = = = = = == = === == = ===== = == = = = == = = = = == == == == === == == = == = = = == == =



REVENUE

EXFDlDITURES & ~NCUME:RANC~S

E• I FFERENCE

ANALYSIS OF DEcEERED REVENUE : BOND I SSUE RAJ

DEE? EAST TEXAS REGI ONAL MHMR SERVICES SUMMARY OF RE VE~UE AND EXPENDITURES

9/1 / 89 - 10/31/89

MEDICARE PART A OVERPAYi1ENTS !CF-MR OVERPAYMErlTS E1'1PLE FoJUNDATION GRANT GENERAL REVENUE PI NEHIDODS ANNEX COUNTY REVENUE i...ELSZ RETIREMENT F~NDS CHAPTER I C~APTER I CARRYOVER DONAT IO'~ S

SS I PAY'!ENTS MISCELLMjEOUS

TOTAL !:'EFERRED REIJE!JUE

ANALY.3IS OF RESTRICTED INTEREST iNCOME:

RESERVE GPERAT I NG FU~lD

PENSION BU ILiJINS FUND CONTINGENCY CD Is

TOTAL RESTRICTED INTEREST INCOME

OCTO BER

943,570

!0:3, 891

207,717 30,31&-46' 503 :, 17!

489, !44 266! 608 ! 28 ~ 008

i)

4~3 '097 271

1, 7S3 ~! 835 4, 972

213

1,638, 618

1,366 265 J45

!'-T -D

l ,8::3. 424

{1,694,7i)l)j

128,724



DEEr EAST TE:(AS REG IONAL 1'\HI'\R SERVICES BALANCE SHE~T

OCTOB ER 31. 1989

GENERf>L F DED ASSETS TOTAL GENE~AL CPERADlG FUND

--------------------------------------------------------------------------------------------

ASSETS: !Jnr '?s t r icted Ca;h-Gener a 1 Hestr icted Cash:

·:ash fro<ll Bo nd !ssu~ • Int ~ Sinking ~ash - Bonds Trust Fu ;1ds - Clierts Pension Funds HarC:in Builcing Fund Foundati)n Grant

125,497 65,500 3,108

68 ,228 9! 138

501 '429 576,358

71 9,171

Reserve Operati ng Funds ?i :1eywoods ?nnex i29,974 1,479,232

2, 198, 403

Cash i:1 Jn its 1, 525 Accts Receivable-Cli ent Fees 699,105 Less: Allowance for

Unco l lectible Acco.Jnts (~ 19,487) 479,6!8

Account s Receivable - Jther A .:c~s Rec ll nter nal Adnnces Pr epai d E:< penses Supp J·t Inventory Amount to i:e Provided under:

Lon~ Tmn Agreement s Accrt:ed 1Jac3ti on

Genera l Fi xed Asset s (at Cost): Equ ipment ~ Furniture Vehicles bilding Leasehold Improv~ment s

Land

TOTAL ASSETS

LIABILITIES ~ FUND EQUITY Liabi 1 i ties:

Accounts Payable/Internal Advance Account s Payable Employee Insurance Payable Retirement Pa·rabie Salaries/Travel Payable M:sceil:~neous Payroll Deduct ions Unemployment Tax Payable S.3les h x Payable Cafeteria Plan Payable Deferred Revenue Ob li gation under:

Long- Term Agreements Acc:r:1ed Vaotion

Trust Fund Pavabie Contingency Fund

Total Liabiliti es

Fund Equity:

Investment in Fixed Assets Fund Balances:

Reserved fo r Hardin Bui !ding Reser ved for Encumbrances Unr eser ved

Total Fund Equity

TOTAL LIABILITIES ~ FUND EQUITY

81 0, 235

5i ,865 103,619

935! 508 203 ~ 605

4! 784! 378

208,322 !)

67' 510 23,813

398 1, 089

881

1,638,618

935,508 203,605

3,108 41 0,538

3,493,390

8,493 64,392

1 ,218,103

1 ,290, 'i'8B

4! 784' 378

737! 070 770,220

2,563,916 !2' 848 82,315

4,166,369

4,166,369

4,166,369

2,198, 403 0

1,525

81 0' 235 0

51,865 103,619

935, SOB 203,605

'737! 070 770, 220

2! 563' 916 :2,848 82,315

8,950, 747

208,322 0

67,51 0 23,813

398 1,089

881 0

1,638,61 8

935,508 203,605

3,108 410, 538

3' 493 '390

4,1 66! 369

8,493 64,392

1 ,218,103

5, 457,357

8,950, 747



.:

r

r

DEEP EAST TEXAS REGIONAL MH~R SERVICES STA~EMENT OF CHANG~S IN UllRESTRICTED FU~m BALANCE AND F!XED ASS ETS

OCTOBER 31. 1989

BALANCE ~ 9/30 /99

~E!JENUE

EXPENDITURES

ADDITIONS TO FIXED ASSETS

DELET I m1s OF F !XED ASSETS

CONVERSION OF CLIENT FEES FRO~ CASH B~SIS TO ACCRUAL:

CU~RENT MONTH 'S CASH RECE! PTS CURR ENT MO:-ITH' S NET CHARGES

BALANCE ;~ 10/31/89

GnlERAL OP ERAT : ~l6

FU~D

1 t 083 t 917

943,570

(839,679)

( 41,142) 71,437

1! 218 t 103

GENERAL FlED

ASSETS

4,126,500

40,170

(301)

4,166,369

ANALYSIS OF ACCOUNTS RECEIVABLE/ACCOUNTS PAYABLE - INTERNAL ADVANCES

BALANCE I 10/31189

TOTAL

5,2:0,417

943 t 570

(839,679 )

40,170

(301)

(41' 142) 71,437

5' 384' 472



DEPOSITORY

DEEP EAST TEXAS REGIONAL MHMR SERVICES FHiANC!AL DEPOSITORIES

OCTOBER 31, 1989

BALANCE

NAME OF TYPE OF OF ACSOUNT ACCOUNT ACCJUNT

CD!C/ FSLIC SECUR! TIES "1AX. PLEDGED

-----------------------------------------------------------------------------------------------------------------

NCNB T~xas Nat 'l , Lufkin : General Funds MM Ch ecking P ayro 11 MM Checking Employee ~ ed ical Plan MM Checking Foundation MM Checking Pineywood s AnnEx MM Checking Cli ent s ' Trust Fund MM Ch ecking Reserve Op erating 2 CO ' s

Total for NCNB Te xas Nat ' l, l..ufkir,

(119, 005) t 123)

1, S69 2,460 1,539 3,108

35,861

( 154,491)

945! 000

945 ,ooo

NCilB Te :; as ~li t '! , Aust1n Bond Issue B':lnd Issue

lnv by h Council 125,497 125,497 65,500 in t ~ Sinking 65,500

Total fo ;- NCNB Texas Nat '1, Austin

Lovelady State Bank:

Total for Lovelady State Bank

First Bank l. Trust , Diboll

First Nat ' l Bank, San Augu;tlne

Chapter Pension

Lel sz

Reser ve Op erating

Checking MM Ch ec king

MM Ch eck ing

CD

Co .Dmercial Nat '1 Bank, Nacogdoches Reserve Operating 1 CD

First Nat '1 Bank, Livingston Reserve Operating 1 CD

First Nat '1 Bank , Newton Reserve Funds - PRTC CD

First Nat ' ! Bank, Silsbee Hardin Building Fund 1 CD

First Nat'! Bank, Woodville Reserve Operating 1 CD

Crockett State Bank Reserve Operating 1 CD

Citizens State Bank, Center Reserve Funds - PRTC ! CD

First State Bank, Hemphill Reserve Funds - PRTC 1 CD

First ~lat 'l Bank, Jasper Reserve Funds - PRTC 1 CD

Sub-total

190,997

8,598 68,228

76' 826

53,706

9,823

:9,274

25,615

5,167

9' 139

6,580

13,800

15,239

9,210

9,553

290,437

190,997

76' 826 100' 000

76,826 100,000

53,706 500,000

9,823

25,6!5

5,167

9! 138

6, :eo

13,800

15,239

9,210

9,553

253,931 1 '735,997



/

DEPOSITORY NAME

DEEP EAST TEXAS REGIONAL MHMR SERVICES FINANCIAL DEPOSITORIES

OCTOBER 31, 1989

BALANCE

OF TYPE OF OF

ACCOUNT ACCOUNT ACCOUNT

FDIC/ FSL!C StCUR !T l ES

MAX . PLHGED

------------------------------------------------------ -----------------------------------------------------------Sub-total from ~age 1

Bank of San Jacin~o, Coldspring Foundation CJ

Lufkin Reg. Federal Credit Union Reserve Operating Savings

U:1 i ted States Government: l el sz Treasury Funds Reserve Funds - PRTC Treasury Funds Foundation Treasury Funds Pineywoods Annex Treasury Funds General Operati ng Tr9asury Funds Reserve Operating Treasury Funds

Total fer Un1 ted States Government Securities

Total of Al l Cash in Sank

290' 437

7 ,ooo 7' 000

25 25

404,217 404 ~ 217 307,384 307' 384 491 '969 491,969 128,436 128,436 450,108 450,108 118,827 118,827

1 '900, 941

2' 198,403 260,956 3' 636,938



NOMINEES TO PROFESSIONAL STAFF ORGANIZATION

November 28, 1989

Board Meeting

Name/Discipline{s)

Toni Hamilton, B.S~ Case .Management

Unit

HCS

Calvin Dewayne Lee ,, C.A . D. l L C . Peavy Switch Recove ry Center Substance Abus e

Jim Louvier , B.S. , C . A .• D. A. C. Substance Abuse

Vivian B. Ellis, B.S. Rehabilitation (consul tant )

Don Jolly, B.S. Rehabilitation (consultant)

Dede Cordes, B.S. Rehabilitation (consultant)

Barbara Draper, C.R.T. Rehabilitation (consultant)

Zerlina J. Dillard, R.N. Nursing (Associate)

Gary M. Portell, R.N. Nursing (Associate)

Kutia Wilson, R.N. Nu rsing (Associate)

Peavy Switch Recovery Center

Cornerstone-West

Cornerstone-North

Cornerstone-West

Pineywoods Hospital

Pineywoods Hospital

Pineywoods Hospital

Pineywoods Hospital

NOMINEES FOR REAPPOINTMENT

TO PROFESSIONAL STAFF ORGANIZATION

Gilbert Hanke Rehabilitation (consultant)

Cornerstone-West Pineywoods Hospital HCS/Foster Care/ICF-MR

Attachment to Item IV- B-1 ll/2 8 /89


( IV. CHIEF EXECUTIVE OFFICER'S REPORT:

FINAL ll/28/89

1. We donated our old IBM copy machine to the Humane Society of Angelina County. They had heard that · we were selling our old copier and asked if we would like to donate it to them. We had requested bids for the sale of the copier and received only one bid in the amount of $126.00. Therefore, we decided to donate the copier to that worthy cause.

2. Update on Managed Care planning.

3. Volunteer Banquets have been held for Hardin, Jasper, Newton, Tyler, Angelina, Houston, Trinity, Polk, and San Jacinto Counties. The Nacogdoches County Banquet will be held at the La Hacienda .Restaurant in Nacogdoches at noon on December 1st.

4. So far, we have presented plaques of appreciation to Shelby, Nacogdoches, Sabine, and San Augustine Counties.

5. The December Board meeting has been scheduled for Thursday, December 21st. Committee meetings will begin at 3:30 P.M., and the Board meeting will begin at 4:00 P.M.

6. Barbara Holcomb will begin doing some preliminary planning to look at the feasibility of us providing geriatric services.

7. Call on Directors for Reports

Chief Financial Officer

a. Local Match Report: Pledge letters for FY 1990 have been received from Angelina, Hardin, Shelby, Trinity, and Tyler Counties. Houston County has paid their match in full.

Chief Operating Officer

a. Report on Cornerstone Audit/Retreat

b. Status report on meeting with Representative CUrtis Soileau

c. Nacogdoches ICF Visit

d. Update on Peavy Switch Building Project and Sewage System

e. Discussion of Langley Boarding Horne problems

Director, Human Resources and Business Planning

a. Changes in personnel procedures that impact the Board


EN8IIEEAINB ffJ. stiWEYIN&

4&08 NORTH THIRD STREET EVERETT SRIFFITH. "'· I ASSOCIATES. INC. r

November 28, 1989

P.O. BOX 1746

LUFKIN, TEXAS 7~901

Deep East Texas Regional MHMR Services 4101 S. Medford Drive Lufkin, Texas 75901

Attn: Jim McDermott, Ph. D. Chief Executive Officer

Dear Dr. McDermott,

As we discussed last week, after a preliminary investigation of the existing sewer system at the Peavy switch Farm we do not feel that there is a practicable way to modify the septic system in such a way that it would function adequately. There are other on-site disposal methods including pressure dosing and extended aeration systems but any method that depends upon placing water into the ground is simply not going to work well in that location.

Two options that we feel are more practicable include either construction of an on-site wastewater treatment plant or a small lift station which would pump sewage back to the City of Hudson's system.

The wastewater treatment plant could either be a completely new system, or it could involve purchase of an existing plant and completely refurbishing it with new blowers, controls, etc.

The lift station option should probably include the use of a small duplex grinder pump lift station with a two inch force main back to the City of Hudson's system. Ideally, this system would be dedicated to the City of Hudson upon completion so at that stage MHMR would have no responsibility for operation and would simply pay a monthly bill to the City.

We are enclosing preliminary cost estimates and operating costs for each of these options. On a present worth basis with the assumptions we have made, the lift station/force main option appears to be the most cost-effective. However, the package plants clearly require less initial costs, and if MHMR could get its own people licensed as operators, the operating costs could be reduced significantly.


Mr-. Jim McDermott, Ph. D. November 28, 1989 Page 2

The wastewater plant does require a permitting process which can produce unexpected results at times. Additionally, there are changes underway in EPA and Texas Water Commission requirements that are requiring greater efforts in nitrification and dechlorination. These do not appear to have any great effect at this time but we cannot know for sure until the permit process is begun. Additionally, such changes could occur in the future. Normally, future requirements which we can foresee potentially occurring would probably not require additional expenditures in excess of $10, ooo. .

Another area which the MHMR Board should consider is that prior to placement of the lift station or plant thought should be given to where future improvements will be made so that they can be tied in as well.

These thoughts and estimates are preliminary in nature but should be accurate enough for initial considerations. We would be pleased to work with the Board in any way. If the Board was in agreement, an initial effort should be made in some general master planning in conjunction with MHMR's architectural firm and estimates made of future sewage usage. The preliminary options could be firmed up with better estimates and a decision made as to the route to follow.

If a wastewater plant option is selected the permitting process will probably require about six months. Construction could run somewhat simultaneously with the latter part of that time-frame and could be completed probably about three months after the permit is issued.

The lift station option would be a quicker response project probably--depending on actions by the City Council of Hudson. This option would probably require about four months total time.

If we can help you in any way, please let me know.

Sincerely,

· ~ J~. Grlffith, P.E.

JWG/dj


PEAVY SWITCH FARM SANITARY SEWER IMPROVEMENTS Revised: November 20, 1989

Four options to handle the sewage flows include:

OPTION ONE- Purchase of a new 10,000 gpd sewage treatment plant

1. Package plant (shipped and assembled) 2. 3. 4.

Excavation Sitework Contingency

Total Estimated Construction

Engineering and Surveying Inspection Permit

Total Estimated Fees

Total Estimated Project Cost

Estimated 1. 2.

Monthly Expenses Operation and Maintenance Permit Testing

3. 4.

Electrical Cost Miscellaneous

Cost

Total Estimated Monthly Expenses

$

$

$

$

$

$

30,0001 2,000 4,000 5,000

41,000

6,000 4,000 6,000

16,000

57,000

400 150 250 100 900

OPTION TWO - Purchase of used 10,000 gpd sewage treatment plant

1. Purchase price 2. Dismantling and Reassembly 3. Crane and Truck Rental 4. Excavation (both locations) 5. Sitework and misc. repairs 6. Contingency

Total Estimated Construction Cost

Engineering and Surveying Inspection Permit

Estimated 1. 2. 3. 4.



Monthly Expenses Operation and Maintenance Permit Testing Electrical Cost Miscellaneous Total Estimated Monthly Expenses

$

$

$

$

$

$

$

5,000 6,000 3,000 4,000 6,000 5,000

29' 0001

4,500 5,500 6,000

16,000

45,000

400 150 250 100 900

1 If hypochlorination andjor post-aeration are required by the State, these costs might have to be adjusted upward by $4,000 to $6,000.


.:,

r OPTION

1. 2. 3. 4. 5.

THREE - Grinder Pump Lift Station

Package grinder pump lift station Sitework 2" Force Main (20, 000 LF) Air Relief Valves Contingency

Total Estimated Construction

Engineering and Surveying Inspection



Monthly Expenses Operation and Maintenance Electrical Cost

(MHMR

Cost

Estimated 1. 2. 3. Sewer Charge (based on 5,000 gpd

at current Rates) Total Estimated Monthly Expenses

owned)

$ 15,000 4,000

40,000 5,000

10,000 $ 74,000

$ 14,000 5,000

$ 19,000

$ 93,000

$

$

100 75

175

350

OPTION FOUR - Grinder Pump Lift Station (City owned)

1. 2. 3. 4. 5.

Package Grinder Pump Lift Station Sitework 2" Force Main (20,000 LF) Air Relief Valves Contingency

Total Estimated Construction Cost

Engineering and Surveying Inspection


Total Estimated Project cost

Estimated Monthly Expenses 1. Sewer Charge (based on 5,000 gpd

at Current Rates)

$ 15,000 4,000

40,000 5,000

10,000 $ 74,000

$ 14,000 5,000

$ 19,000

$ 93,000

$ 175


COMPARISON

Option

One - New Package Plant Two - Used Package Plant Three - Grinder Pump (MHMR owned) Four - Grinder Pump (Hudson Owned)

Present Worth*

148,951 136,951 128,759 110,879

*PW was figured using 20 year, 10% interest

The cost comparisons clearly indicate that the option of the grinder pump lift station is the most cost effective when considered over the life of the systems. In that case, as is shown, the best option for MHMR is for the City of Hudson to take over the lift station after construction. Even if this is not possible, then the operation and maintenance can be accomplished by MHMR for less money than the package sewage plant.

However, if MHMR can provide their own operation of the plant then the cost difference on a present worth basis narrows considerably. The package plants clearly require the lowest initial cost investment.


MINUTES THE DEEP .EAST TEXAS REGIONAL MENTAL ......Mr. Dan Dominey, Vice Chairman Mrs. Gaffney...

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Transcript of MINUTES THE DEEP .EAST TEXAS REGIONAL MENTAL ......Mr. Dan Dominey, Vice Chairman Mrs. Gaffney...