MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER … · Cr Kiwa Fisher (Chair), Cr Ron Campbell....

of 136 of the Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 24 June 2019

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY 24 JUNE 2019 IN THE COUNCIL CHAMBERS COMMENCING AT 5.00pm

PRESENT: Cr Wayne Bedggood (Mayor), Cr Maurice Collison (Deputy Mayor), Cr Sue Abbott, Cr Josh Brown, Cr James Burns, Cr Ron Campbell, Cr Lorna Driscoll, Cr Kiwa Fisher and Cr Lee Watts. APOLOGIES: RESOLVED that the apology received from Cr Sue Abbott be accepted and leave of absence granted.

Moved: Cr M Collison Seconded: Cr J Burns CARRIED IN ATTENDANCE: Mr Steve McDonald (General Manager), Mr Kristian Enevoldson (Director Corporate Services), Mr Nicholas Havyatt (Director Infrastructure Services), Mr Mathew Pringle (Director Environmental & Community Services) and Mrs Karen Lee (Executive Assistant). ADOPTION OF MINUTES: RESOLVED that the Minutes of the Ordinary Council Meeting held on 27 May 2019 be adopted.

Moved: Cr L Watts Seconded: Cr L Driscoll CARRIED DECLARATIONS OF INTEREST: G.06.4 Request for Donations Cr Ron Campbell declared a Non pecuniary/Significant interest for the reason that he is the chairman of the Festival of the Fleeces committee. Cr Campbell advised that he would remove himself from the Chamber and not participate in any discussion or voting. I.06.1 Implementation of Level 1 Water Restrictions Cr Joshua Brown declared a Pecuniary/Significant interest for the reason that he is employed at the Muswellbrook Shire Council. Cr Brown advised that he would remove himself from the Chamber and not participate in any discussion or voting. PUBLIC PARTICIPATION: Nil

of 136 of the Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 24 June 2019

UPPER HUNTER SHIRE COUNCIL

Ordinary Meeting - 24 June 2019

TABLE OF CONTENTS

MAYORAL MINUTES................................................................................................... 3

A.06.1 YOUNG ENDEAVOUR AMBASSADORS - PRESENTATION ............................................... 3

STANDING COMMITTEE REPORTS .......................................................................... 4

SCR.06.1 DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE ......................................... 4

DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE REPORTS ........... 8

DESC.06.1 DEVELOPMENT APPLICATION NO. 16/2019 ................................................................. 8 SCR.06.2 INFRASTRUCTURE SERVICES COMMITTEE ................................................................ 12 SCR.06.3 FINANCE COMMITTEE .............................................................................................. 24

COMMITTEE/DELEGATES REPORTS ..................................................................... 31

C.06.1 SCONE & UPPER HUNTER REGIONAL SALEYARDS .................................................... 31 C.06.2 AIRPORT MANAGEMENT COMMITTEE ........................................................................ 37 C.06.3 SUSTAINABILITY ADVISORY COMMITTEE ................................................................... 43 C.06.4 UPPER HUNTER AND KIA ORA YOUTH MUSIC COMMITTEE ........................................ 51

DEVELOPMENT REPORTS ...................................................................................... 55

D.06.1 LIVERPOOL RANGE WIND FARM - VOLUNTARY PLANNING AGREEMENT ..................... 55

GENERAL ADMINISTRATION REPORTS ................................................................ 60

G.06.1 DELIVERY PROGRAM 2017/2018-2020/2021 AND OPERATIONAL PLAN 2019/2020 ... 60 G.06.2 MAKING THE RATES 2019/20 ................................................................................... 65 G.06.3 MAYOR AND COUNCILLOR FEES - 2019/2020 LOCAL GOVERNMENT

REMUNERATION TRIBUNAL ANNUAL REPORT AND DETERMINATION ............................ 79 G.06.4 REQUEST FOR DONATIONS ...................................................................................... 83 SUPPORT FOR HUNTER RIVER DISTRICT GOLF ASSOCIATION COMPETITION AT SCONE GOLF

COURSE. .............................................................................................................. 102

INFRASTRUCTURE REPORTS .............................................................................. 105

I.06.1 IMPLEMENTATION OF LEVEL 1 WATER RESTRICTIONS ............................................. 105

RESPONSES TO PREVIOUS QUESTIONS ............................................................ 121

RPQ.06.1 RESPONSES TO PREVIOUS QUESTIONS .................................................................. 121

CONFIDENTIAL REPORTS ..................................................................................... 134

CR.06.1 UPDATE ON STRATEGIC LAND PURCHASE - SCONE. ................................................. 134 CR.06.2 TENDER T501920HUN - PROVISION OF ROAD RESURFACING ................................ 135 CR.06.3 TENDER NO 09/2019 SUPPLY AND DELIVERY OF TWO (2) 6X4 TIPPING TRUCK AND

TRAILER COMBINATIONS......................................................................................... 136

Report To Ordinary Council Meeting 24 June 2019

Environmental & Community Services

Page 3 of 136 of the Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 24 June 2019

MAYORAL MINUTES

A.06.1 YOUNG ENDEAVOUR AMBASSADORS - PRESENTATION

RESPONSIBLE OFFICER: Mathew Pringle - Director Environmental & Community Services

AUTHOR: Kerri Cone - Manager Community Services

RECOMMENDATION That Council receive a presentation from the 2018/19 Upper Hunter Shire Young Endeavour Ambassadors on their experiences.

REPORT/PROPOSAL The Upper Hunter Shire Young Endeavour Scheme is coordinated and supported by Council in partnership with a number of community groups, businesses, sporting clubs and schools. It provides a “Voyage of a Lifetime” for six young people from our Shire to enhance their self-confidence, teamwork and life skills by giving them the opportunity of a challenging new experience, not normally available to youth in our area. Patrick Tillemans, Patrick Gilbey, Hannah White, Emily Saunders, Lara Dawson and Georgia Hinde boarded the Young Endeavour at Garden Island Sydney, on 15th April 2019 for a 10 day sail on the high seas, following their nomination by local organisations and individuals. An additional highlight this year was an invitation for our local Showstoppers Disability Service to join the final day of sailing around Newcastle Harbour. By all reports the people with disabilities and their families had a wonderful experience too. Ambassadors are invited to share aspects of their experience of sailing on Young Endeavour, and how the voyage has affected their lives. OPTIONS That Council receive a presentation from the 2018/19 Upper Hunter Shire Young Endeavour Ambassadors on their experiences.

ATTACHMENTS

RESOLVED That Council receive a presentation from the 2018/19 Upper Hunter Shire Young Endeavour Ambassadors on their experiences.

Moved: Cr M Collison Seconded: Cr R Campbell CARRIED




STANDING COMMITTEE REPORTS

SCR.06.1 DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE

RESPONSIBLE OFFICER: Steve McDonald - General Manager

AUTHOR: Mathew Pringle - Director Environmental & Community Services

RECOMMENDATION

That Council: 1. adopt the minutes of the Development & Environmental Services Committee meeting

held on 11 June 2019. 2. DESC.06.1 - approve Development Application No. 16/2019 for a Change of Use to a

Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home and for the reasons listed in Attachment 2.

BACKGROUND The Development and Environmental Services Committee is a Standing Committee of Council which considers reports, advice and recommendations of management regarding strategic land use planning, development applications, environmental, health and building related matters. The Committee subsequently makes recommendations to Council in relation to such matters.

A meeting of the Development & Environmental Services Committee was held on Tuesday, 11 June 2019. REPORT/PROPOSAL In relation to Item DESC.06.1, the Committee unanimously supported the recommendation to approve Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home.

ATTACHMENTS

1 Minutes of Development & Environmental Services Committee meeting - 11 June 2019

2 DA 16/2019 - Statement of Reasons

RECOMMENDATION

That Council: 1. adopt the minutes of the Development & Environmental Services Committee meeting

held on 11 June 2019.

Moved: Cr K Fisher Seconded: Cr J Burns CARRIED .




The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:

FOR AGAINST Councillor Bedggood Councillor Brown Councillor Burns Councillor Campbell Councillor Collison Councillor Driscoll Councillor Fisher Councillor Watts Total (8) Total (0)

2. DESC.06.1 - approve Development Application No. 16/2019 for a Change of Use to a

Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home and for the reasons listed in Attachment 2.



ATTACHMENT NO: 1 - MINUTES OF DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE MEETING - 11 JUNE 2019

ITEM NO: SCR.06.1


MINUTES OF THE DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE OF UPPER HUNTER SHIRE COUNCIL HELD ON TUESDAY 11 JUNE 2019 IN THE BARRY ROSE ROOM COMMENCING AT 10.00am

PRESENT: Cr Kiwa Fisher (Chair), Cr Ron Campbell. APOLOGIES: Cr Sue Abbott and Cr Lee Watts IN ATTENDANCE: Cr Maurice Collison, Cr James Burns, Mr Mathew Pringle (Director Environmental & Community Services), Mrs Amanda Catzikiris (Community Services Officer), Miss Laura Conway (Administration Officer). DECLARATIONS OF INTEREST: Nil. PUBLIC PARTICIPATION: Nil. SITE INSPECTION: Nil. BUSINESS ITEMS: DESC.06.1 Development Application No. 16/2019 – Change of Use to Group Home – 7 Surman

Street, Scone The Director of Environmental & Community Services, M Pringle, gave a brief summary of the development application. He stated that the property is in need of renovations. A Catzikiris stated that the cost of renovations is likely to be in the order of $50,000. Quotes are currently being organised for the works. A Catzikiris also stated that the property is lacking security and this will need to be addressed with the funding being provided. Cr Campbell questioned the amount of $50,000 to cover all renovations and outdoor maintenance. M Pringle advised that the amount would be sufficient to cover all costs. Cr Collison raised the idea of a termite inspection needed prior to commencing any works. M Pringle advised that this is something Council can organise as owner of the property. Cr Campbell raised the concern over the length of stay of residents and how this would be controlled. M Pringle advised that the length of stay would be determined in the lease agreement with a local housing provider, but advised 3 to 12 months would be typical. Cr Fisher requested that the provider supply a copy of their policy that determines the resident’s length of stay and conditions of tenancy. Cr Campbell also raised concerns regarding domestic violence issues that may arise at the property and also how residents will be moved on after their stay. A Catzikiris advised that the police would be aware of the location and use of the property. There will also be an on call system in place for tenants. COUNCILLOR QUESTIONS:


ITEM NO: SCR.06.1


Cr Campbell requested an update in relation to the proposed highway service centre in Aberdeen Street, Scone and the proposed highway service centre in Bettington Street, Merriwa. In relation to the proposed highway service centre in Scone, M Pringle advised that Council was awaiting the submission of additional flood mapping by the applicant. Once the additional information is received, the application will be placed on public exhibition. In relation to the proposed highway service centre in Merriwa, M Pringle advised that Council was currently assessing the application and trying to resolve a number of issues with the applicant including heritage impacts. Meeting closed at 10.20am.


ITEM NO: SCR.06.1


DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE REPORTS

DESC.06.1 DEVELOPMENT APPLICATION NO. 16/2019


AUTHOR: Paul Smith - Senior Environmental Planner

PURPOSE On 19 February 2019 Council received Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone. The application is being referred to Council for determination as Upper Hunter Shire Council is the applicant and land owner. In addition, one submission has been received raising concerns about the proposed development.

RECOMMENDATION That Council approve Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home.

BACKGROUND Applicant: Upper Hunter Shire Council Owner: Upper Hunter Shire Council Property: Lot 31 DP 1194098, No. 7 Surman Street Scone Proposal: Change of Use to Group Home Zone: R1 General Residential and B2 Local Centre On 19 February 2019 Council received Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone. The land contains a residential building, which until recently has been used as a market rental property. REPORT/PROPOSAL The development site comprises a 1,432m2 lot with a 37m frontage to Surman Street. The land contains an existing single storey dwelling-house (refer to the site plan in Attachment 1). The development application proposes to change the use of the dwelling house to a group home for families requiring transitional housing for periods of 3-12 months. No works are proposed that require development consent. However repairs and other minor works will be undertaken to enable the dwelling to be used as a group home. A full assessment has been undertaken in the Assessment Report in Attachment 2. OPTIONS

1. That Council approve Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home.

2. That Council defer determination of Development Application No. 16/2019 for a Change of

Use to Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone pending an assessment of the community need for the group home.

CONSULTATION


ITEM NO: SCR.06.1


The development application was placed on exhibition from 6 March 2019 to 20 March 2019 and adjoining owners were notified. One (1) submission was received from an adjoining land holder raising concerns about the condition of the property, management of tenants and future plans for parking in relation to the medical practice. A copy of the submission is provided in Attachment 3. STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: Goal 1 - A supported community by advocating for, support and provide services and facilities for young people, children, families and people with a disability and facilitate partnerships which create and support a safe, inclusive and caring community. We are working to achieve the following Community Priorities:

b. Delivery Program Assessment of the application is in accordance with the Town Planning Community Strategies: CS13 - Implement and regularly review Strategic Land Use Plans, Environmental Planning Instruments and Development Controls, which reflect the needs and expectations of the broad Community, and CS14 – Provide efficient and effective advisory, assessment and regulatory services focused on being Customer ‘friendly’, responsive and environmentally responsible. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications To ensure there is adequate transparency in the assessment process, Development Applications/Modifications, where Upper Hunter Shire Council is the applicant, are outsourced to an either an external planning consultant or subject to peer review by a planner from another Council. The development application was referred to Strategy Hunter for peer review. The review concludes: The draft Assessment Report on the Development Application undertaken by Paul Smith and dated 25 March 2019 has been reviewed is considered to adequately review the issues required in the assessment of a change of use only development application of this type and magnitude. The conclusion of the draft assessment that DA 16/2019 that consent be granted is agreed. The full review report is provided in Attachment 4. b. Financial Implications Development application fees of $285 have been paid.


ITEM NO: SCR.06.1


c. Legislative Implications An assessment of the development application has been undertaken pursuant to Section 4.55 of the Environmental Planning and Assessment Act 1979 (see Attachment 3). Clause 46 of State Environmental Planning Policy (Affordable Rental Housing) 2009 states that: (1) A consent authority must not: (a) refuse consent to development for the purpose of a group home unless the consent authority has made an assessment of the community need for the group home, or (b) impose a condition on any consent granted for a group home only for the reason that the development is for the purpose of a group home. Council has not undertaken a formal assessment of the community need for a group home for the purpose of refuge accommodation. Notwithstanding there is no other similar accommodation in Scone for the stated purpose. No conditions of consent are recommended in relation to the development for the purpose of a group home. d. Risk Implications Council determinations of development applications and modifications in relation to local development can be appealed by a third party in the Land and Environment Court in circumstances where incorrect legal process has been applied. In the case of this development application the relevant considerations under the Environmental Planning and Assessment Act 1979 have been made. There is a low risk of any third party legal appeal in relation to this application. e. Other Implications The development application concerns a matter that could affect the security of Council property. In this regard pursuant to Section 10A(2)(f) of the Local Government Act 1993 the part of the Development and Environmental Services and Council meeting dealing with this matter may be closed to the public. CONCLUSION The application has been assessed as satisfactory against Section 4.15 of the Environmental Planning and Assessment Act 1979, State Environmental Planning Policy (Affordable Rental Housing) 2009, Upper Hunter Local Environmental Plan 2013 and the Upper Hunter Shire Development Control Plan 2015. The proposal is in keeping with the site context, is an appropriate form of development for the site and is unlikely to result in any significant adverse impacts. Accordingly, it is recommended that the application be approved subject to appropriate conditions of consent. RECOMMENDATION That Council approve Development Application No. 16/2019 for a Change of Use to a Group Home at Lot 31 DP 1194098, No. 7 Surman Street Scone without imposing any conditions of consent related to the use of the building as a group home. Moved: Cr K Fisher Seconded: Cr R Campbell CARRIED

ATTACHMENT NO: 2 - DA 16/2019 - STATEMENT OF REASONS ITEM NO: SCR.06.1


STATEMENT OF REASONS

DA 16/2019

1. The proposed Group Home (transitional) is consistent with the objectives of the B2 Local Centre Zone and R1 General Residential Zone pursuant to the Upper Hunter Local Environmental Plan 2013.

2. Group Homes (transitional) are permitted with consent in the R1 General Residential Zone pursuant to the Upper Hunter Local Environmental Plan 2013.

3. The Group Home (transitional) is permitted in the B2 Local Centre Zone pursuant to

Clause 5.3 in the Upper Hunter Local Environmental Plan 2013 as it is considered to be not inconsistent with the zone objectives and the carrying out of the development is desirable due to compatible land use planning, infrastructure capacity and other planning principles relating to the efficient and timely development of land.

4. Clause 46 of State Environmental Planning Policy (Affordable Rental Housing) 2009

states: a consent authority must not:

(a) refuse consent to development for the purpose of a group home unless the consent authority has made an assessment of the community need for the group home, or (b) impose a condition on any consent granted for a group home only for the reason that the development is for the purpose of a group home.

5. The development satisfies the Upper Hunter Development Control Plan 2015.

6. Pursuant to Section 4.15(1)(b) of the Environmental Planning and Assessment Act 1979 the development is unlikely to have any adverse impacts that cannot be addressed through conditions of consent.

7. Pursuant to Section 4.15(1)(c) of the Environmental Planning and Assessment Act 1979

the site is suitable for the development. 8. Pursuant to Section 4.15(1)(d) of the Environmental Planning and Assessment Act 1979

the development is in the public interest.

9. One submission was received objecting to the proposed development due to the lack of information and potential social conflict within the existing neighbourhood. Further advice was sought from the applicant which confirmed that user families will be case managed and the facility will operate in an anonymous capacity and be appropriately managed to ensure the security and safety of the tenants.


Infrastructure Services


SCR.06.2 INFRASTRUCTURE SERVICES COMMITTEE

RESPONSIBLE OFFICER: Nicholas Havyatt - Director Infrastructure Services

AUTHOR: Megan Thew - Infrastructure Services Support Officer

RECOMMENDATION That Council:

1. adopt the minutes of the Infrastructure Services Committee meeting held on Tuesday, 9 June 2019.

2. ISC.06.7 Murulla Street Causeway Upgrade - Update replace the existing causeway with a wider and longer concrete causeway and upgrade the road approach.

3. ISC.06.8 Unsealed Road Maintenance Program note the proposed planned unsealed maintenance program to be applied to the road network for the 2019/2020 financial year.

4. CR.06.1 Scone Golf Course note the report.

BACKGROUND The Infrastructure Services Committee provides policy and direction, along with an update on the planned program for roads, bridges, water and sewerage work, parks and building. REPORT/PROPOSAL ISC.06.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER AND SEWER Project highlights from this month include (but are not limited to):

Upper Hunter Water Supply and Water Treatment Scoping Study o Work underway by HH2O, draft report received 20 May 2019. o HH2O analyzing ‘raw water’ pipeline scenarios. o Workshop held with HH2O on 23 May 2019. o Initial report suggests filtration treatment plant will be required for Scone, and

that Gundy may best be served with its own supply from Glenbawn Dam. o Project schedule is for June 2019 completion date.

Merriwa Sewage Treatment Plant (STP)

o HH2O awarded work to undertake Options Study for process/treatment improvements at Merriwa STP.

o Some remediation works already undertaken at the STP to prevent surface runoff from neighbouring farmland entering the tertiary treatment ponds.

o Quotations being sought to repair/replace the trickle filter mechanism, which is currently ‘short-circuiting’ this treatment step.

Village Reticulation and Reservoirs




o Council received confirmation that we have obtained a 60% grant subsidy for $4,444,000 for Village Reticulation and Reservoirs.

o This funding is for the design and construction of the Parkville, Wingen and Blandford water supply systems via the Scone to Murrurundi Pipeline, and is also for the Murrurundi reservoir.

o This funding is in addition to the $1,736,000 already approved for use on village reticulation and reservoirs under the current pipeline funding deeds.

o Funding is contingent on submission and approval of a Business Case to the Department of Industry on the project.

o Council is progressing with the Scope of Works for a Concept Design contract to be let ASAP for the village reticulation.

o The Murrurundi Reservoir will be constructed by way of a separate Design & Construct tender, GHD will undertake a Concept Design for this component.

o This funding does not cover Middlebrook or Gundy water supplies which will be applied for separately at the conclusion of the Scoping Study.

Cassilis Sewerage Scheme

o Cardno have nearly completed initial Review of Environmental Factors (REF) assessment.

o However, due to the future STP site being on ‘flood affected land’ this will likely need a more comprehensive Environmental Impact Assessment (EIS) process to be undertaken.

o Cardno have provided a quotation to Council to undertake a Flood Study for the STP site, which will need to be completed as part of the EIS.

o Cardno are also preparing to undertake a Ground Water Study, so that we can have confidence in the project achieving the outcomes it is designed to achieve – i.e. that town water supplies are secured by implementing town sewer.

o The additional studies, and the previous land acquisition delays, have meant the project is now scheduled for an early 2021 completion date. Restart NSW have approved the updated project program.

o Cardno have confirmed that the ‘shock loads’ from large events at the Cassilis showground will be able to be treated by the current STP design.

Safe and Secure – Version 2 o The NSW Department of Industry – Water have relaunched the Safe and

Secure Water Grant Program. This program is funded through the NSW Government’s Restart NSW Fund and is designed to provide safe, secure and sustainable water and wastewater services to regional NSW towns.

o Funding for the Village Reticulation and Reservoirs was received as part of the ‘Version 2’ Safe and Secure program.

o The new program has also been changed to allow funding support for Councils to undertake Integrated Water Cycle Management (IWCM) planning, which Council will be seeking to make use of to deliver our IWCM plan next year.

o The Upper Hunter Water Utilities Alliance, comprising of Upper Hunter Shire, Muswellbrook Shire and Singleton Councils, are also looking to utilise the new Safe and Secure Program to help deliver a new joint Drought and Emergency Management Plan (DEMP) that will cover all our water supply schemes.

o The aim of the joint venture will be to ensure; Water restrictions are applied uniformly and consistently across all

Councils.




There is a regional approach to water conservation and demand management.

Opportunities for cross-Council resource sharing are identified for emergency situations, such as storm damage or major network or treatment failures.

ISC.06.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES Some of the major projects currently under construction or planned are:

Regional Roads o MR358 Willow Tree Road upgrade (Stage 1 and 2) o MR105 Hunter Road - Kelly’s Gully to Waverley Road rehabilitation (Stage 1) o MR105 Hunter Road – Cooks Gap to Long Flat

State Roads o Heavy Patching

Saleyards Kingdon Street, Scone stormwater upgrade

ISC.06.3 SPECIAL PROJECTS UPDATE Scone Golf Course

Golf Course contractor achieved practical completion on 22 May 2019. The Golf Course was opened by the Deputy Mayor on Saturday 25 May 2019. Received positive feedback from golfing community on the quality and design of the

Golf Course. A detailed report on the Golf Course project is included in this business paper. See detailed report on the Golf Course project that is included in this business paper.

Saleyards redevelopment.

The construction of the new selling pens and roofs contract Stages 1, 2 and 3 is finalised.

Demolition completed on Stages 4, 5 and 6 (second major shed area). Construction of civil works for gravel base for Stages 4, 5 and 6 has commenced. Gravel pads for manure storage completed. Associated drainage works underway. Carpark, electrical, shed, yard and ramp works

Old Court Theatre

A builder has been engaged following Council’s acceptance of quotation at April 2019 Council meeting.

Commence building work to the limit of budget. Initiate works to secure grant funds, currently at risk due to delays in commencement.

Scone CBD revitalisation design.

Council representatives met with the Minister for Transport & Roads to discuss the Scone CBD Revitalisation project and funding.

Additional survey work is required for the stormwater design. Incorporating information recently received from RMS on the road and stormwater

assets conditions and various road treatment options for the long term.




The Civil Engineer designer is firming up the stormwater and road designs. Co-ordination of the landscape design and the civil design. Completion of detailed landscape design and associated civil design work. Complete additional design, studies and reports i.e. electrical design, traffic report,

quantity surveyor and review of environmental effects. Consultation with major stakeholders. Progress community consultation on the treatment of Liverpool & Kelly Street

intersection (traffic lights or roundabout) as a priority to guide the design.

Murulla Street Causeway Upgrade Concept design still being done by Bridge Design. Water way report still being done by Bridge Design. Geotechnical study completed by RCA. Community feedback sought on the options for the causeway upgrade.

Omadale Brook Bridge Replacement

Concept design still being completed by Bridge Design. Water way report still being completed by Bridge Design. Geotechnical study completed by RCA. Completion of concept design, water way report and tender documents. Advertise tender.

ISC.05.4 CAPITAL WORKS UPDATE

Key projects currently include:

Willow Tree Road Construction Saleyards Murrurundi Water Pipeline Fleet Purchases

ISC.06.5 MURRURUNDI WATER UPDATE Works/progress/issues this month includes:

Consumption targets were met for the first time since last winter, being 187kL/d average for week ending 23/5/19. 188kL/d is the total amount that will be subsidized by the NSW Government, with usage above that amount needing to be 100% covered by Council.

Consumption is back up to 199kL/d this week due to a house fire that occurred – 100kL of water was used to extinguish the blaze.

Ongoing issues with the Litree Plant. The plant is currently running but with some periodic faults. Litree are working with us closely to resolve issues.

The Glenalvon Bore continues to perform well, producing a consistent 110 – 120 kL/d. Works to be undertaken next month:

Council will continue to work with Litree to get the membrane treatment plant working reliably.

GHD will begin concept design work for the Murrurundi reservoir.




Council will request new quotations for water carting for the new financial year, noting

that carting demands have dropped since last summer. Council still intends to keep at least two trucks operating to ensure contingency in case one of the trucks is out of action for any reason.

National Geographic will be in Murrurundi in June 2019 to film part of a documentary that highlights how different places around the world cope with drought. The focus will be on the ways that residents conserve water day to day.

ISC.06.6 SCONE TO MURRURUNDI PIPELINE MONTHLY REPORT BACKGROUND This report provides information to assist the Committee to understand the current status of the project, what work has recently been completed, and the work that is forecast for the next three months, plus the revised forecast for the end of the project. ISC.06.7 MURULLA STREET CAUSEWAY UPGRADE - UPDATE Council has received many complaints from community members over the years due to by safety concerns about the condition of the causeway and the road approaches. The existing causeway has the following issues:

It is a wet crossing whenever the Pages River flows causing a slippery surface for traffic.

There is a danger of vehicles being washed off the causeway when water depth is greater than 0.3m deep.

Erosion has caused a 1m drop off on the downstream side of the causeway creating a hazard if a vehicle is washed off the crossing.

The erosion below the causeway blocks the passage of fish upstream. When the river rises, damage is done to the road at both ends of the causeway that

needs to be repaired. The causeway is only one lane wide but is used by all vehicles including trucks.

The following options were considered for the causeway upgrade:

1. Extending the existing causeway length in both directions. 2. Replace the causeway with a new causeway. 3. Replace the causeway with a raised & wider causeway. 4. Replace the causeway with a low level bridge. 5. Replace the causeway with a high level bridge.

These are further explained in the options section of this report. In order to provide a crossing that addresses the safety issues and provides a long term asset with minimal maintenance costs, the low level and high level bridge options were pursued. The bridge options will provide increased flood immunity, improve the community infrastructure and maintain a greater level of reliable wet weather accessibility at those times when the Pages River experiences flood conditions. As the proposed causeway replacement is adjacent to a heritage listed item, the impact of the proposal on the swinging bridge and other nearby heritage items is required to be considered.




A Visual Impact Assessment (VIA) and a Statement of Heritage Impact (SoHI) of the low level and high level bridge options were prepared by independent parties experienced in their fields. These two reports are attached separately to this report. The VIA found the following impacts on the footbridge from the two bridge options:

1. Low level bridge – low visual impact on footbridge from all viewing points 2. High level bridge – high visual impact from nearby viewing points and medium visual

impact from distant viewing points.

The SoHI found the following impacts on the footbridge from two bridge options: 1. Low level bridge - will have some impact on the heritage significance of the place but

will be subservient to the swinging bridge and maintain its dominance in the area, allowing the swinging bridge to be seen at a distance from the main street and the police and court precinct

2. High level bridge - will have major impact on the heritage significance of the place and will dominate the extant area by its extra height and width at the level of the swinging bridge, partially screening the view of the swinging bridge from the police and court precinct.

A media release on the 8 April 2019 invited written submissions on the proposed causeway upgrade from the public. The media release was also included in May’s Murrurundi Links. The predicted visual impacts of the two bridge options shown in Figures 2 & 3 above were included. The media release is attached to this report. There were 17 written submissions and one of those was from Council’s Heritage Advisory Committee. At a Council meeting on 29 April 2019 Council resolved to: “Note the Heritage Advisory Committee’s objection to the construction of a high level bridge across the Pages River in Murulla Street, Murrurundi due to concerns regarding impacts on the heritage significance, aesthetic value and setting of the Murulla Street pedestrian bridge.” A summation of the 17 written submissions is shown below in Table 1. Addresses are shown when they were given. Table 1 – Results of written submissions

Do nothing

Causeway Extension

Low Bridge

High Bridge

3 7 5 2

The results are described as follows:

Three submissions were strongly opposed to anything being done. Seven submissions strongly opposed both bridge options but were agreeable to the

extension of the current causeway to address road damage. Five submissions were in favour of the low level bridge option. Two submissions were in favour of the high level bridge option.

ISC.06.8 UNSEALED ROAD MAINTENANCE PROGRAM

For the 2019-2020 financial year it is proposed to return to a more proactive maintenance program.




The planned program for maintenance of the unsealed road network will be managed within the current budget allocation and resources and aligns with the service levels set out in Councils current Roads Asset Management Plan and road inspection procedures. In accordance with the Roads Asset Management Plan, routine maintenance activities are the regular on-going work that is necessary to keep assets operating, including instances where portions of the asset fails and need immediate repair to make the asset operational again. Maintenance of unsealed roads include reactive, planned and unplanned work activities. There are three crews that will complete the planned maintenance grading works and will cost $1,871,375 for 2019/20. This will be funded from the maintenance activities rural unsealed and urban unsealed, refer to table below. If safety defects are identified on the unsealed road network that require action prior to the next planned maintenance grade the supervisor will inspect the road using the Roads – Inspection, Evaluation and Maintenance and action subject to available funding and resources. The unplanned works will also be funded from the rural unsealed and urban unsealed maintenance budgets. Resheeting works are defined through the capital items in the DPOP process and road condition inspections by staff on the network throughout the year. These works are funded from capital items and the rural unsealed maintenance budget, there is approximately $510,000 funding for resheeting in the draft DPOP 2019-20, refer to table below. Drainage maintenance has been identified in the Infrastructure Services Review as an area that Council needs to improve. Within the rural unsealed maintenance budget for DPOP 2019/20 approximately $200,000 funding is for drainage maintenance works on unsealed rural roads.

Sub Account RevisedBudget2018/19

2019/20 DPOP

Budget Operating Expenditure 0542. Rural Rds (Unsealed) Maintenance $1,622,000 $1,845,750 0544. Urban Rds (Unsealed) Maintenance $18,809 $25,625 0558. Rural Rds Gravel Resheets $350,000 $310,000 0861. Timor Crawney Rd Resheet $100,000 4361. Middle Creek Rd, Mwa Resheet $100,000 Total Operating Expenditure 1,990,809 2,381,375

A Community Engagement Strategy will be developed to inform the community about the proposed Maintenance Grading Program, this will allow community members to have an understanding of the process, frequency and approximate timing of maintenance work. ISC.06.9 ANSWERS TO COUNCILLOR QUESTIONS At each Infrastructure Services Committee meeting the Councillors ask questions to the Infrastructure Services Director and Managers. Some questions require further investigation and actions to be made and a report is provided back to the Committee at the next meeting. Questions are noted on the Minutes and will be answered at the next month’s Infrastructure Services Committee meeting.




CR.06.1 SCONE GOLF COURSE UPDATE

This matter is considered to be confidential under Section 10A(2) (d i) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

ATTACHMENTS

1 Infrastructure Services Committee - 11 June 2019 - Summary Minutes - attachments excluded

RESOLVED That Council:

1. adopt the minutes of the Infrastructure Services Committee meeting held on Tuesday, 9 June 2019.

2. ISC.06.7 Murulla Street Causeway Upgrade - Update replace the existing causeway with a wider and longer concrete causeway and upgrade the road approach.

3. ISC.06.8 Unsealed Road Maintenance Program note the proposed planned unsealed maintenance program to be applied to the road network for the 2019/2020 financial year.

4. CR.06.1 Scone Golf Course note the report.

Moved: Cr R Campbell Seconded: Cr J Burns CARRIED



Cr Burns raised an error in the minutes from the Infrastructure meeting that Cr Wayne Bedggood was in attendance when in fact he should be recorded as an Ex Officio.

Moved: Cr K Fisher Seconded: Cr J Burns CARRIED

ATTACHMENT NO: 1 - INFRASTRUCTURE SERVICES COMMITTEE - 11 JUNE 2019 - SUMMARY MINUTES - ATTACHMENTS EXCLUDED

ITEM NO: SCR.06.2


MINUTES OF THE INFRASTRUCTURE SERVICES COMMITTEE OF UPPER HUNTER SHIRE COUNCIL HELD ON TUESDAY 11 JUNE 2019 IN THE BARRY ROSE ROOM COMMENCING AT 12.00pm

This meeting was audio recorded and will be available online when the minutes are uploaded. PRESENT: Cr James Burns, Cr Maurice Collison, Cr Ron Campbell, Cr Lorna Driscoll. APOLOGIES: Nil IN ATTENDANCE: Cr Wayne Bedggood, Cr Kiwa Fisher, Mr Steve McDonald (General Manager), Mr Nicholas Havyatt (Director Infrastructure Services), Mr Andrew Griffith (Manager Works Delivery), Mr Phillip Hood (Manager Water & Sewer), Mr Alan Fletcher (Manager Special Projects), Mrs Megan Thew (Infrastructure Support Officer), Miss Lilly Titter (Administration Trainee), Ms Daele Healy (Communications Officer), Mr Chris Agosto (Project Manager). DECLARATIONS OF INTEREST: ISC.06.6 – Scone to Murrurundi Pipeline Monthly Report Cr Wayne Bedggood declared a Non Pecuniary Interest insignificant conflict for the reason that he is a Manager for a rural property. Cr Bedggood advised that he would remain in the meeting and participate in discussion and voting as the conflict would not be relevant to his decision. PUBLIC PARTICIPATION: ISC.06.7 MURULLA STREET CAUSEWAY UPGRADE - UPDATE Mr Peter Reid Mr Mark Middleton RESOLVED that standing orders be suspended to deal with the report ISC.06.7 Murulla Street Causeway Upgrade – Update. Moved: Cr James Burns Seconded: Cr Wayne Bedggood CARRIED Standing orders were resumed.

ISC.06.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER AND SEWER


AUTHOR: Phillip Hood - Manager Water & Sewer

RESOLVED That the Committee receive the report and note the information.

Moved: M Collison Seconded: J Burns CARRIED


ITEM NO: SCR.06.2


ISC.06.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES


AUTHOR: Andrew Griffith - Manager Works Delivery


Moved: J Burns Seconded: L Driscoll CARRIED

ISC.06.3 SPECIAL PROJECTS UPDATE


AUTHOR: Alan Fletcher - Special Projects Manager


Moved: J Burns Seconded: R Campbell CARRIED

ISC.06.4 CAPITAL WORKS UPDATE


AUTHOR: Nicholas Havyatt - Director Infrastructure Services


Moved: M Collison Seconded: L Driscoll CARRIED

ISC.06.5 MURRURUNDI WATER UPDATE





ISC.06.6 SCONE TO MURRURUNDI PIPELINE MONTHLY REPORT


AUTHOR: Chris Agosto - Project Manager



ITEM NO: SCR.06.2


Moved: R Campbell Seconded: L Driscoll CARRIED

ISC.06.7 MURULLA STREET CAUSEWAY UPGRADE - UPDATE


AUTHOR: Chris Agosto - Project Manager

RECOMMENDATION That Council replace the existing causeway with a wider and longer concrete causeway and upgrade the road approach.


ISC.06.8 UNSEALED ROAD MAINTENANCE PROGRAM


AUTHOR: Andrew Griffith - Manager Works Delivery

RECOMMENDATION That Council note the proposed planned unsealed maintenance program to be applied to the road network for the 2019/2020 financial year.


ISC.06.9 ANSWERS TO COUNCILLOR QUESTIONS


AUTHOR: Megan Thew - Infrastructure Services Support Officer

RESOLVED That the Committee receive and note the report.

Moved: M Collison Seconded: L Driscoll CARRIED CLOSED COMMITTEE RESOLVED That the Committee move into Closed Committee with the press and public excluded in accordance with Section 10(2)(c) of the Local Government Act 1993.


CR.06.1 SCONE GOLF COURSE


AUTHOR: Alan Fletcher - Special Projects Manager


ITEM NO: SCR.06.2


This matter is considered to be confidential under Section 10A(2) (d i) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

RECOMENDATION That Council note the report.

Moved: M Collison Seconded: R Campbell CARRIED RETURN TO OPEN MEETING RESOLVED That the meeting move back into Open Committee.

Moved: M Collison Seconded: R Campbell CARRIED COUNCILLOR QUESTIONS Cr Burns

1. Asked: Is there any heritage listing on Scone Sewage Treatment Plant and Merriwa Sewage Treatment Plant?

2. Can the roads in the Upper Rouchel Area be inspected following the grading to ensure the drainage is adequate?

3. Can Council investigate in becoming a member of an app called ‘Snap Send Solve’ to improve our ability to receive customer enquiries?

Cr Campbell

1. Asked: With the proposed works at Cassilis sewage scheme, can a footbridge be considered for installation when installing the sewage line over the bridge?

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 2.00pm


Corporate Services


SCR.06.3 FINANCE COMMITTEE

RESPONSIBLE OFFICER: Kristian Enevoldson - Director Corporate Services

AUTHOR: Wayne Phelps - Manager Finance


1. adopt the minutes of the Finance Committee meeting held on 14 June 2019. 2. adopt the requested budget variations as detailed in the budget review.

BACKGROUND The Finance Committee meets prior to each monthly Council Meeting to consider the Financial Summary Reports, the Cash and Investment Report, and the Responsible Accounting Officer’s Statement. REPORT/PROPOSAL A meeting of the Finance Committee was held on Friday, 14 June 2019. OPTIONS 1. adopt the minutes of the Finance Committee meeting held 14 June 2019. 2. amend the minutes of the Finance Committee meeting held 14 June 2019. 3. not endorse the minutes of the Finance Committee meeting held 14 June 2019.

CONSULTATION

Director Corporate Services. General Manager

STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: COMMUNITY LIFE Goal 8 Provide Community leadership

CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response.

CS35 Develop and maintain effective reporting systems that enable Council to measure and report on performance.

CS36 Effective management of risk underpins all Council decisions, service delivery and behaviours.

CS37 Ensure long-term financial sustainability through short, medium and long term financial planning.


Corporate Services


We are working to achieve the following Community Priorities:

b. Delivery Program

By providing Community leadership and to ensure the delivery of an efficient, effective local government service.

Through the implementation and monitoring of Council’s adopted Fit for the Future proposal.

c. Other Plans

Nil IMPLICATIONS a. Policy and Procedural Implications

Nil b. Financial Implications

Nil. c. Legislative Implications

Nil d. Risk Implications

Nil e. Other Implications

Nil CONCLUSION The recommendation is to endorse the minutes of the Finance Committee meeting held on 14 June 2019.

ATTACHMENTS

1 FC_14062019_SMIN.pdf


Corporate Services



1. adopt the minutes of the Finance Committee meeting held on 14 June 2019. 2. adopt the requested budget variations as detailed in the budget review.

Moved: Cr K Fisher Seconded: Cr J Brown CARRIED



ATTACHMENT NO: 1 - FC_14062019_SMIN.PDF ITEM NO: SCR.06.3



Corporate Services


COMMITTEE/DELEGATES REPORTS

C.06.1 SCONE & UPPER HUNTER REGIONAL SALEYARDS

RESPONSIBLE OFFICER: David Gatwood - Manager Business Services

AUTHOR: Joanne McLoughlin - Property & Business Coordinator

RECOMMENDATION That Council endorse the minutes of the Scone & Upper Hunter Regional Saleyards committee meeting held on 16 May 2019.

BACKGROUND The Committee provides recommendations to Council in relation to the management and performance of the Scone & Upper Hunter Regional Saleyards. REPORT/PROPOSAL The purpose of this report is to provide the committee with details relating to the operational management of the Saleyards, including WHS, current projects, financial and performance management. Special Sales and Events An overview of the Speckle Park Youth Weekend and Stud Sale occurred with the following outcomes:

Include a yard cleaning bond for each yard. The bond will be refunded when the yards are cleaned out by the vendor. If Council cleans the yard, the bond will be retained.

Parade yard is a nice to have. If the construction of the parade yard does not cost too much then construct; if not leave it.

There should not be a fee for the sale of semen and embroys Gap between the head bailer and fence needs to be closed with rubber

Curfew The committee agreed to reduce the curfew to 7.30pm from 30 September 2019. This will ensure all cattle are on site with the 12 hour curfew requirement. Council will commence communication of the change to curfew and will give a grace period unitl end of December 2019. From 1 January 2020 any cattle that arrive after the curfew will be sold last.

ATTACHMENTS

1 Scone & Upper Hunter Regional Saleyards - 16 May 2019 - Minutes


Corporate Services


RESOLVED That Council adopt the minutes of the Scone & Upper Hunter Regional Saleyards committee meeting held on 16 May 2019.

Moved: Cr M Collison Seconded: Cr L Driscoll CARRIED



ATTACHMENT NO: 1 - SCONE & UPPER HUNTER REGIONAL SALEYARDS - 16 MAY 2019 - MINUTES

ITEM NO: C.06.1


MINUTES OF THE SCONE & UPPER HUNTER REGIONAL SALEYARDS MEETING - THURSDAY 16 MAY 2019 - 3pm

PRESENT: Mayor Bedggood, Cr Collison, Mr Watts, Ms Bennett, Mr Knight, Mr Sawyer, Mr Taylor

IN ATTENDANCE: Mr Dobie, Mr Sheldrake, Mr Peel, Mr Barry, Mrs McLoughlin, Mr Fletcher, Mr Enevoldson

1. APOLOGIES

RECOMMENDATION

That the apologies received from Cr Campbell be accepted. Moved: Mayor Bedggood Seconded: Mr Watts

2. DISCLOSURE OF INTEREST Nil 3. PREVIOUS MINUTES

RECOMMENDATION

That the minutes of the Scone & Upper Hunter Regional Saleyards Meeting held on 21 February 2019, as circulated, be taken as read and confirmed as a correct record. Moved: Mr Knight Seconded: Mr Sawyer 4. BUSINESS ARISING FROM PREVIOUS MINUTES Nil 5. AGENDA ITEMS

AM.05.1 Code of Conduct

The Office of Local Government have mandated that Councils adopt a new Code of Conduct. A copy of the Code of Conduct was provided to all Committee members. (see attached)

Mr Enevoldson confirmed that all committee members will receive training on the new Code of Conduct.

Mr Enevoldson also confirmed that all future committee meetings will be recorded to assist with the preparation of minutes.


ITEM NO: C.06.1


SUHRS.05.2 Saleyards Management Report

PURPOSE The purpose of this report is to provide the committee with details relating to the operational management of the Saleyards, including WHS, current projects, financial and performance management. Special Sales and Events A review of the upcoming special sales was held and confirmed, the Hunter Valley Angus Breeders and Palgrove Hunter Valley Bull Sales will go ahead. The canteen will be required for both sales. Council is not required to set up Stocklive for these events. Confirmation is required of the date for the Northern Limo Breeders sale Confirmation is required if Beef Bonanza require canteen for the unled steer event on 26 October The plant and equipment clearing sale date was set for 7 September 2019 commencing at 9am. All equipment is to be bundled in lots of 10. Council to arrange:

Setting up of all equipment in lots of 10 Portaloos at the sale site Canteen operator to hold bbq at sale site Parking in front paddock Traffic management Loading of equipment (at buyers risk)

Agents to:

Submit cost to hold sale Advertising Preparing the catalogue Managing the sale

An overview of the Speckle Park Youth Weekend and Stud Sale occurred with the following outcomes:

Include a yard cleaning bond for each yard. The bond will be refunded when the yards are cleaned out by the vendor. If Council cleans the yard, the bond will be retained.

Parade yard is a nice to have. If the construction of the parade yard does not cost too much then construct; if not leave it.

There should not be a fee for the sale of semen and embroys Gap between the head bailer and fence needs to be closed with rubber

Site Master Keys and Swipe Access Mrs McLoughlin reminded all Agents to collect a new master key from Council office before 31 May 2019. Mrs McLoughlin advised that keyfobs are available for the swipe cards instead of the induction cards. It was agreed to order fobs and advise users that they are available (at cost).


ITEM NO: C.06.1


Transit Cattle Scanners The Agents requested if the transit cattle scanners can be utilised for scanning of private weighs. Mrs McLoughlin agreed to investigate this. iPads The Agents requested if a storage bucket can be put on the rails for the storage of the iPads and other equipment. Mrs McLoughlin agreed to find a suitable solution. Dried Manure A discussion was held on the viability of using dried manure as bedding under the soft floor. This was not considered to be a viable option due to bio hazard concerns. Curfew The committee agreed to reduce the curfew to 7.30pm from 30 September 2019. This will ensure all cattle are on site with the 12 hour curfew requirement. Council will commence communication of the change to curfew and will give a grace period unitl end of December 2019. From 1 January 2020 any cattle that arrive after the curfew will be sold last. Selling Ring Flooring A discussion occurred on the difficulties of managing the sand flooring in the selling ring with the sawdust soft floor outside the selling ring. The decision was made to change the selling ring flooring to the sawdust. Auctioneers Box and Selling Ring A review of the proposed design of the selling ring upgrades were held. The committee indicated that the preference is to freshen the selling ring up and to do the minimum requirements to meet the requirements of the BCA. Stocklive The Agents requested that a review of Stocklive occurs to determine if other saleyards are using the system for Fat Sales and how many sales have occurred through Fat Sales. The Agents also requested that a review of the streaming speed occurs as there is concerns that the streaming will be too slow for the sale process. Top of Stage 2 Laneway The design for the laneway was approved for construction The Agents mentioned that some gates do not have chain latches on them and requested all gates have both slam shut and chain latches. Mrs McLoughlin confirmed this would be reviewed. Stage 3 Area – Weighbridge Discussion was held on why the drafting area was not being used. The Agents mentioned that there is not enough holding area on the race. The race requires 3 panels. Mrs McLoughlin confirmed this would be reviewed with Thompson Longhorn. Stage 4 Area – Loading Ramps


ITEM NO: C.06.1


A review of the WHS issues of the loading ramps was undertaken and a scope of works confirmed of the changes required. RECOMMENDATION

That the Committee receive the information and note the report. Moved: Mayor Bedggood Seconded: Mr Taylor

ACTION FOR COMMITTEE:

Nil

6. ACTION SHEET Provided as separate report 7. CORRESPONDENCE Nil 8. GENERAL BUSINESS Mr Taylor advised that a buyer has raised concerns with respect to the accuracy of the weighbridge when the jack hammers are operating. The buyer also has concerns when a train is going past. Mrs McLoughlin agreed to review the weighbridge accuracy when a train is going past and other machinery being used during the construction project. The Agents requested that minimal works are undertaken on sale day to ensure cattle movements and bidding is not affected. Mr Watts asked when the B-Double ramp will be operational as this is impacting operations. Mrs McLoughlin advised that this will be resolved as a priority Cr Collison requested that the roof structure is extended over the loading ramps. The current design will create issues with cattle moving from the loading ramps under the roof section which will result in safety issues. Mrs McLoughlin advised that the roof extension is estimated at $175k. Cr Collison requested that this be approved. Cr Collison requested the committee vacancy be advertised again. Mrs McLoughlin tabled a copy of the proposed Saleyard fees and charges for 2019/20 financial year and advised that the fees and charges are on public display and submissions can be made until 3 June 2019. 9. NEXT MEETING Meeting closed at 5.25pm


Corporate Services


C.06.2 AIRPORT MANAGEMENT COMMITTEE

RESPONSIBLE OFFICER: David Gatwood - Manager Business Services

AUTHOR: Joanne McLoughlin - Property & Business Coordinator

RECOMMENDATION That Council adopt the minutes of the Airport Management Committee meeting held on 14 May 2019.

BACKGROUND The Committee provides recommendations to Council in relation to the management and performance of the Scone Regional Airport. REPORT/PROPOSAL An operational report was presented to the committee and the following items were discussed with recommendations for Council. The key discussion points of the operational management report are as follows: Federal Government Funding Budget Commitment An overview of the Federal Government commitment of $100 million for regional airport upgrades with $10 million in 2019/20, $35 million in both 2020/21 and 2021/22, and $20 million in 2022/23. It was confirmed that the 2019/20 fund has not been formally announced at this point in time, however, it has been indicated that the funds will be prioritised to airport with regular passenger transport services that require to upgrade security before June 2020. Given this it is unlikely that Upper Hunter Shire Council will be eligible or successful in securing funding in the first round, however it is likely it will be eligible for future rounds. Airport Master Plan The final Airport Master Plan had been approved by Civil Aviation Safety Authority (CASA) and will be used as the final layout for the upgrade project. Comments were received from the Committee and Council committed to undertake investigations into the comments and to report back to the committee. Implementation of Scone Regional Airport Master Plan Council confirmed that the Implementation of the Scone Regional Airport Master Plan project has been split into three stages. A review of the scope of works for each stage was provided. Mr Pay asked when the runway works would occur and how long the runway will be closed for. Mrs McLoughlin advised that the works are currently planned for September / October 2019 and the runway will only be closed for a few days. Mr Pay advised that if the works occur in the fire season he will need relocate his firefighting aircraft to another airport. Council confirmed that works in the fire season.


Corporate Services


Mayor Bedggood asked what can be done to provide access from the private residences to the runway until the full length parallel taxiway can be constructed. Mrs McLoughlin advised that the master plan has been designed to meet the specification of MOS139 and that any taxiway constructed would need to meet the requirements. Mrs McLoughlin advised that all options had been reviewed on how to provide access from the private residence to the runway, and the approved taxiway is the most economical and safest approach. Mayor Bedggood asked for a review to determine how temporary access can be provided. Mayor Bedggood requested to be provided with a copy of MOS139 taxiway requirements to determine if there is any way the taxiway can be constructed in an alternate method. Mrs McLoughlin advised that Council can decide to construct a taxiway that does not meet the legislation and regulations, however, this needs to be carefully considered. With the introduction of the amended MOS139 in August 2020 Scone Regional Airport will have to be certified. CASA has indicated that if the airside infrastructure does not meet the requirements they may not certify the airport and then the airport would not be able to continue operating until the non-compliance items are addressed. Mr Foxcroft advised that the owners of the private light hangars object to having to pay for the construction of the private access points to their hangar. Mr Foxcroft tabled a letter outlining the objection. Mrs McLoughlin advised that negotiations are underway with Aero Refuellers to relocate the Avgas supply and to also install and supply Jet A1. Mrs McLoughlin advised that Council will be entering a new lease with Aero Refuellers and the lease will include that Aero Refuellers will be the only commercial suppliers at the airport. Mayor Bedggood requested that all airport users are advised of the new commercial arrangements in writing. ATTACHMENTS

1 Airport Management Committee - 14 May 2019 - Minutes

RESOLVED That Council adopt the minutes of the Airport Management Committee meeting held on 14 May 2019.

Moved: Cr M Collison Seconded: Cr L Driscoll CARRIED The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:


ATTACHMENT NO: 1 - AIRPORT MANAGEMENT COMMITTEE - 14 MAY 2019 - MINUTES ITEM NO: C.06.2


MINUTES OF THE AIRPORT MANAGEMENT COMMITTEE MEETING - TUESDAY 14 MAY 2019 - 3.30pm

PRESENT: Mayor Bedggood, Cr Collison, Mr Bridge, Mr Pay, Mr Foxcroft, Mr Clark

IN ATTENDANCE: Mr Enevoldson, Cr Campbell, Ms Brown, Mrs McLoughlin

1. APOLOGIES

RECOMMENDATION

That the apologies received from Mr Shopland and Mr Legg be accepted. Moved: Mayor Bedggood Seconded: Mr Foxcroft

2. DISCLOSURE OF INTEREST Nil 3. PREVIOUS MINUTES

RECOMMENDATION

That the minutes of the Airport Management Committee Meeting held on 21 February 2019, as circulated, be taken as read and confirmed as a correct record. Moved: Mayor Bedggood Seconded: Mr Bridge 4. BUSINESS ARISING FROM PREVIOUS MINUTES

Cr Collison asked for an update on the following:

Management of foxes on airport: response – a number of foxes have been euthanised and removed from the airport. Council will continue to monitor wildlife movements and take action as required.

Installation of security cameras: response – confirmation that one camera has been installed and operational and the remaining cameras will be installed before the end of June.

Code for ambulance for the master key system: response – confirmation was provided that all emergency services have been provided with the code to gain access to the apron. This is in the dispatch system of each of the emergency services and is available to all drivers.



5. AGENDA ITEMS

AM.05.1 Committee Charter and Code of Conduct

The Office of Local Government have mandated that Councils adopt a new Code of Conduct. A copy of the Code of Conduct was provided to all Committee members. (see attached) Mr Enevoldson confirmed that all committee members will receive training on the new Code of Conduct. Mr Enevoldson also confirmed that all future committee meetings will be recorded as assist with the preparation of minutes. Mrs McLoughlin provided a copy of the Airport Management Committee Charter as information only. (see attached)

AM.05.2 Airport Business Report

PURPOSE This report provides details relating to the operational management of the airport, including WHS, current projects, financial and performance management. Outstanding Invoices Mayor Bedggood asked what the process is for managing the overdue accounts and when does debt collection commence. Mr Enevoldson advised that he would discuss this with Mayor Bedggood after the meeting. Federal Government Funding Budget Commitment Mrs McLoughlin confirmed that the Federal Government have committed $100 million for regional airport upgrades with $10 million in 2019/20, $35 million in both 2020/21 and 2021/22, and $20 million in 2022/23. Mrs McLoughlin advised that the criteria for the 2019/20 fund has not been formally announced at this point in time, however, it has been indicated that the funds will be prioritised to airport with regular passenger transport services that require to upgrade security before June 2020. Given this it is unlikely that Upper Hunter Shire Council will be eligible or successful in securing funding in the first round, however it is likely it will be eligible for future rounds. Airport Master Plan Mrs McLoughlin advised that the Airport Master Plan had been approved by Civil Aviation Safety Authority (CASA) and will be used as the final layout for the upgrade project. Mr Foxcroft asked if the bitumen seal was to be removed surrounding the existing light hangars. Council confirmed that the seal was to be removed and each hangar would have a private access point. Mr Foxcroft advised that the hangar users would like the bitumen seal to remain as operators may come off the access ways and damage aircraft. Mr Foxcroft also asked if the existing seal could remain at the end of the hangars to enable the owners to use the end roller doors. Mrs McLoughlin advised that the master plan has been developed to meet all of the requirements of the Manual of Standards 139 (MOS139). There are clearance and construction requirements within



MOS139 which may prevent the seal to be left as it is. Mrs McLoughlin agreed to review the requests with the master planners and CASA. Implementation of Scone Regional Airport Master Plan Mrs McLoughlin advised that the Implementation of the Scone Regional Airport Master Plan project has been split into three stages. A review of the scope of works for each stage was provided. Mrs McLoughlin advised that due to the new gilgai’s on the runway, the strategy for upgrading the runway has changed. The previous plan was to strength each end of the runway and to reseal the full length of the runway. The new approach will be to implement a maintenance program over many years resulting in all of the runway being reconstructed and resealed. The first two areas to be reconstructed are the areas that are currently failing due to the gilgai’s. Mr Pay asked when the runway works would occur and how long the runway will be closed for. Mrs McLoughlin advised that the works are currently planned for September / October 2019 and the runway will only be closed for a few days. Mr Pay advised that if the works occur in the fire season he will need relocate his firefighting aircraft to another airport. Mrs McLoughlin committed to not do the works in the fire season. Mayor Bedggood asked what can be done to provide access from the private residences to the runway until the full length parallel taxiway can be constructed. Mrs McLoughlin advised that the master plan has been designed to meet the specification of MOS139 and that any taxiway constructed would need to meet the requirements. Mrs McLoughlin advised that all options had been reviewed on how to provide access from the private residence to the runway, and the approved taxiway is the most economical and safest approach. Mayor Bedggood asked for a review to determine how temporary access can be provided. Mayor Bedggood requested to be provided with a copy of MOS139 taxiway requirements to determine if there is any way the taxiway can be constructed in an alternate method. Mrs McLoughlin advised that Council can decide to construct a taxiway that does not meet the legislation and regulations, however, this needs to be carefully considered. With the introduction of the amended MOS139 in August 2020 Scone Regional Airport will have to be certified. CASA has indicated that if the airside infrastructure does not meet the requirements they may not certify the airport and then the airport would not be able to continue operating until the non-compliance items are addressed. Mr Foxcroft advised that the owners of the private light hangars object to having to pay for the construction of the private access points to their hangar. Mr Foxcroft tabled a letter outlining the objection. (see attached) Mrs McLoughlin advised that negotiations are underway with Aero Refuellers to relocate the Avgas supply and to also install and supply Jet A1. Mrs McLoughlin advised that Council will be entering a new lease with Aero Refuellers and the lease will include that Aero Refuellers will be the only commercial suppliers at the airport. Mayor Bedggood requested that all airport users are advised of the new commercial arrangements in writing. RECOMMENDATION

That the Committee note the report and receive the information. Moved: Mr Foxcroft Seconded: Mr Clark

ACTION FOR COMMITTEE: Nil



6. ACTION SHEET Provided as separate report 7. CORRESPONDENCE Nil 8. GENERAL BUSINESS Mrs McLoughlin tabled a copy of the proposed Airport fees and charges for 2019/20 financial year and advised that the fees and charges are on public display and submissions can be made until 3 June 2019. 9. NEXT MEETING 13 August 2019 3.30pm The meeting was declared closed at 5.00pm. Attachments issued with minutes (via email)

Code of Conduct Airport Management Committee Charter Mr Foxcroft letter of objection to private funding of taxilanes Airport Fees and Charges for 2019/20




C.06.3 SUSTAINABILITY ADVISORY COMMITTEE


AUTHOR: Melinda Hale - Manager Sustainability and Environment

PURPOSE The purpose of this report is to present the minutes of the Sustainability Advisory Committee meeting held on 9 May 2019. RECOMMENDATION That Council adopt the minutes of the Sustainability Advisory Committee meeting held on 9 May 2019.

BACKGROUND The Sustainability Advisory Committee is a committee of Council which meets on a quarterly basis unless otherwise advised. The Committee provides an open forum for effective and productive communication between Council and the community in relation to sustainability matters including the Upper Hunter Shire Sustainability Action Plan. The Committee considers reports, advice and recommendations of management regarding sustainability issues and makes recommendations to Council in relation to such matters. A meeting of the Sustainability Advisory Committee was held on Thursday, 9 May 2019. REPORT/PROPOSAL One recommendation for Council arose from the meeting of 9 May 2019. This recommendation regarding the draft Single-use Plastic Free Event Policy was presented in a separate report and adopted at the Council meeting held on 27 May 2019. OPTIONS

1. Adopt the minutes of the Sustainability Advisory Committee held on 9 May 2019. 2. Not adopt the minutes of the Sustainability Advisory Committee held on 9 May 2019.

CONSULTATION The Sustainability Advisory Committee was consulted by email in preparing this report. STRATEGIC LINKS a. Community Strategic Plan 2027

This report links to the Community Strategic Plan 2027 as follows: BUILT AND NATURAL ENVIRONMENT Goal 3 - Protect the Natural Environment




Goal 4 - Plan for a sustainable future. ECONOMY AND INFRASTRUCTURE Goal 5 - A sustainable and prosperous economy LEADERSHIP Goal 8 - Provide Community leadership Goal 9 - Advocate for the Community. We are working to achieve the following Community Priorities:

b. Delivery Program

This report links to the following community strategies listed in the Delivery Program and Operational Plan 2017/18 – 2020/2021 as follows:

G3 CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations.

G3 CS11 Encourage and support active Community participation within our Community to care for our environment and provide for a sustainable future.

G3 CS12 Ensure that all actions, decisions and policy response to natural hazards and climate change remain current and reflect capacity, Community expectations and changes in environmental and climate change information.

G4 CS14 Provide efficient and effective advisory, assessment and regulatory services focused on being Customer ‘friendly’, responsive and environmentally responsible.

G4 CS16 Provide efficient and effective waste and recycling services and support improved waste minimisation and recycling practices.




G4 CS17 Implement policies to ensure the protection of strategic agricultural lands, equine critical industry clusters, natural resources and heritage.

G5 CS18 Encourage a diverse economy whilst promoting and preserving our agriculture and equine industries.

G5 CS19 Encourage retail and commercial business to locate and prosper within our Shire.

G5 CS20 Encourage and support innovative industry and a diversity of businesses that provide a range of services and employment opportunities for current and future generations.

G8 CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response.

G8 C31 Council is focused on innovation and continuous improvement to ensure a high quality of service which is aligned with business needs and Community priorities.

G8 CS35 Develop and maintain effective reporting systems that enable Council to measure and report on performance. G8 CS36 Effective management of risk underpins all Council decisions, service delivery and behaviours.

G8 CS39 Develop opportunities and build capacity for Community leadership especially in Councillors and young people.

G9 CS41 To participate and encourage regional coordination and planning between Councils and other organisations.

C9 CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.

c. Other Plans

N/A

IMPLICATIONS a. Policy and Procedural Implications N/A b. Financial Implications Nil c. Legislative Implications Nil d. Risk Implications Nil e. Other Implications Nil




CONCLUSION The minutes of the Sustainability Advisory Committee meeting of 9 May 2019 contained a recommendation that was addressed at the Council meeting of 27 May 2019. No further recommendations arose from the meeting.

ATTACHMENTS

1 Sustainability Advisory Committee - 9 May 2019 - Minutes

RESOLVED That Council adopt the minutes of the Sustainability Advisory Committee meeting held on 9 May 2019.

Moved: Cr J Brown Seconded: Cr J Burns CARRIED



ATTACHMENT NO: 1 - SUSTAINABILITY ADVISORY COMMITTEE - 9 MAY 2019 - MINUTES ITEM NO: C.06.3


MINUTES OF THE SUSTAINABILITY ADVISORY COMMITTEE MEETING - THURSDAY 9 MAY 2019 - 5.00pm

PRESENT: Cr Sue Abbott, Ruth Hardy, Jillian Reid, Kirsty O’Connell, Murray Armstrong. IN ATTENDANCE: Mat Pringle, Melinda Hale

1. APOLOGIES

RECOMMENDATION

That the apologies received from Cr Josh Brown, Cr James Burns, Catherine Chicken, Peter Bennetto, Patrice Newell, Kathryn Ludeke and Troy Van Balen be accepted. Moved: Murray Armstrong Seconded: Kirsty O’Connell

2. DISCLOSURE OF INTEREST Nil 3. PREVIOUS MINUTES RECOMMENDATION

That the minutes of the Sustainability Advisory Committee Meeting held on 14 February 2019, as circulated, be taken as read and confirmed as a correct record. Moved Kirsty O’Connell Seconded: Jillian Reid 4. BUSINESS ARISING FROM PREVIOUS MINUTES It was noted that Council have changed the procedure for adopting minutes. Previously draft minutes went to Council for notation then back to the Committee for adoption of final. Now Council only adopts the final version therefore Committee approval will be sought via email so minutes of meeting can go to Council in a timely manner. 5. AGENDA ITEMS

AGIT.05.1 Single-use Plastic Free Events Policy

PURPOSE To provide the Sustainability Advisory Committee with a Single-use Plastic Free Events Policy for approval and recommendation to Council. The types of plastic items that could be affected were discussed including plastic bags and plastic packaging which could be hard to avoid. It was also noted that there is no recyclable option for coffee cups at present and that community groups raise money from the sale of bottled water. The policy acknowledges that some single-use plastics may be needed for food hygiene purposes such as gloves and bin liners. Given the potential impacts on the community, the meeting decided to recommend that the policy be placed on public exhibition. Committee members however expressed reservations in diluting this 'already-resolved-by-council' policy by putting it on public exhibition for 28 days notwithstanding the



stated potential impact on the community of this policy because the potential impact on the community by not adopting this policy is far more grave. RECOMMENDATION

That Council adopt the draft Single-use Plastic Free Events Policy and place the draft policy on public exhibition for 28 days. Moved: Murray Armstrong Seconded: Jill Reid

AGIT.05.2 Review of Sustainability Action Plan and Dashboard Report

PURPOSE To provide the Sustainability Advisory Committee with a review of the Sustainability Action Plan and ‘Dashboard’ Report A review of the Sustainability Action Plan actions and dashboard was timely given that the end of financial year is near and that Council recently recognised the state of climate emergency. The new report format incorporates a timeline that shows when actions are being worked on and suggested changes to the actions. M Hale suggested that the review could go further and include a review of the whole document including the objectives, to set an updated strategic direction. Further discussion would be needed on the changes when more committee members were present. RECOMMENDATION

Versions of the two options be sent out to all members for comments by the end of June 2019. Moved: Kirsty O’Connell Seconded: Ruth Hardy

ACTION FOR COMMITTEE:

Post hard copy of report to all members not present at meeting due to the A3 size required to read document. To be actioned by M Hale.

6. ACTION SHEET See attached. 7. CORRESPONDENCE Chair noted correspondence received from Ruth Neave. 8. GENERAL BUSINESS

- Independent Planning Commission Hearing on Dartbrook Mine

Presentation made to IPC by Council. Cr Kiwa Fisher gave comprehensive presentation. Some consultation occurred with K O’Connell as representative of Friends of the Upper Hunter for additional information. M Pringle apologised that Committee had not been consulted prior to presentation due to time constraints. Copy of meeting notes at https://www.ipcn.nsw.gov.au/

- Code of Conduct for Committee Members, Delegates of Council and Council Advisors

Council has updated its Code of Conduct for Councillors, employees and members of committees in line with the Model Code of Conduct for Local Councils in NSW. Copies to be distributed to committee members. To be actioned by M Hale Committee members to familiarise themselves with Policy.



- Council resolution 25/2/19 re Climate Emergency

At the Council meeting of 25 February 2019 it was; RESOLVED That Council recognise that we are in a state of climate emergency which requires urgent action by all levels of government including local councils. With the failure of state and federal governments to respond effectively to global warming, councils across Australia (and the world) are now playing a leading role in responding to global warming by setting safe climate goals and targets, by implementing local sustainable programmes, by advocating to state and federal governments, and by encouraging other councils to do the same. As local councillors we have a great opportunity to play a key role in building a state and then a national response to global warming. Upper Hunter Shire council was the second council in NSW, tenth (out of seventeen) in Australia to make this declaration. https://climateemergencydeclaration.org/climate-emergency-declarations-cover-15-million-citizens/ On 1 May 2019, the UK Labour Party got unanimous support for a non-binding motion in favour of a climate emergency declaration in the House of Commons making Britain the first country in the world where a bipartisan parliament has declared a climate emergency. In response it is recommended that Council develop and implement a Climate Change Action Plan which recognises a whole of council approach to mitigation, adaptation, risk management, innovation and alternative energy sources.’ Write to our local state and federal members drawing their attention to the fact that Council has declared a Climate Emergency and seek their support in urgent climate action. Moved: Murray Armstrong Seconded: Kirsty O’Connell. To be looked at in conjunction with Sustainability Action Plan Review.

- Draft Delivery Program and Operation Plan (DPOP) Council’s draft Delivery Program 2017/18 to 2010/21 and Operational Plan 2019/20 are currently on exhibition. It is recommended that all members review the documents and provide submissions. The Chair has already provided some feedback to Council in her role as a Councillor. Council Officers agreed that some of the comments could be incorporated but that the Sustainability Action Plan was a more flexible document that could be modified easier to accommodate the suggested changes. To be looked at in conjunction with Sustainability Action Plan Review. Distribute link on Council’s webpage to all members. To be actioned by M Hale.

- Update on FOGO (Food Organics Garden Organics)

Muswellbrook Shire Council has received a grant to build a FOGO Plant. This is expected to be commissioned by 2022/23. The current kerbside collection contract enables Council to introduce a FOGO collection service when this plant becomes operational. Education will commence approximately 12 months prior to commencement.

- Grants update Tyre Stewardship ($10,500) – delayed as liaison officer left. Back on track. LLS – Giant Reed Control ($25,000) – signing contract Increasing Resilience to Climate change – applied for $120,000 – waiting on response Landfill Consolidation and Environmental Improvements – applied for two grants of $200,00 – waiting on response.

- Other



Council has partnered with Sustainable Education and Segenhoe Inn to hold Earth-Fest on 27 July 2019 at Segenhoe Inn Aberdeen. Cost Georgiardis and Dirt Girl will be attending and the event will also be combine with National Tree Day. Development Approval is required for the event.

9. NEXT MEETING Thursday, 8 August 2019 5:00pm Barry Rose Room The meeting was declared closed at 6:40pm.




C.06.4 UPPER HUNTER AND KIA ORA YOUTH MUSIC COMMITTEE

RESPONSIBLE OFFICER: Kerri Cone - Manager Community Services

AUTHOR: Amanda Catzikiris - Community Services Officer

RECOMMENDATION That Council adopt the minutes of the Upper Hunter & Kia Ora Youth Music Committee held on 5 February 2019.

BACKGROUND The Upper Hunter Shire & Kia Ora Youth Music Committee oversees the annual Youth Music Camp. Council is one of the major sponsors of this cultural event. All funds for the event are held within Council’s finances. REPORT/PROPOSAL The 2019 Upper Hunter and Kia Ora Youth Music Camp was held on the 27, 28 and 29 March. There were 230 students enrolled in the camp, a significant increase from 200 in 2018. These students represented 11 schools in the Shire with each school providing supervisor teachers during the camp and final concert. The Camp Coordinator presented an annual report to the Committee. The report provided a detailed summary of the camp activities, highlights of the three days and a list of award recipients. All sections and electives were of a very high standard. Feedback provided through the evaluation survey was positive. Dates for the next camp will be 1, 2 and 3 April 2020. This will be a celebration of the 20th anniversary of the Upper Hunter Shire & Kia Ora Youth Music Camp.

ATTACHMENTS

1 Upper Hunter Shire & Kia-Ora Youth Music Committee - 28 May 2019 - Minutes

RESOLVED That Council adopt the minutes of the Upper Hunter & Kia Ora Youth Music Committee held on 5 February 2019.

Moved: Cr R Campbell Seconded: Cr L Driscoll CARRIED


FOR AGAINST Councillor Bedggood Councillor Brown Councillor Burns




Councillor Campbell Councillor Collison Councillor Driscoll Councillor Fisher Councillor Watts Total (8) Total (0)

ATTACHMENT NO: 1 - UPPER HUNTER SHIRE & KIA-ORA YOUTH MUSIC COMMITTEE - 28 MAY 2019 - MINUTES

ITEM NO: C.06.4


MINUTES OF THE UPPER HUNTER & KIA-ORA YOUTH MUSIC COMMITTEE MEETING - TUESDAY 28 MAY 2019 - 4.30pm

PRESENT: Mr Aaron Rothemund, Mr Jason Buckley, Ms Elizabeth Hickey, Dr Ian Cook (phone).

IN ATTENDANCE: Mrs Heather Delechantos, Mrs Amanda Catzikiris, Mr Wayne Phelps

1. APOLOGIES

RECOMMENDATION

That the apologies received from Mrs Gillian Miles, Mr Bob Rose and Mayor Wayne Bedggood be accepted. Moved: Mr Aaron Rothemund Seconded: Mrs Heather Delachantos

2. DISCLOSURE OF INTEREST Nil 3. PREVIOUS MINUTES RECOMMENDATION

That the minutes of the Upper Hunter & Kia-Ora Youth Music Committee Meeting held on 5 February 2019, as circulated, be taken as read and confirmed as a correct record. Moved: Mr Aaron Rothemund Seconded: Mr Jason Buckley 4. BUSINESS ARISING FROM PREVIOUS MINUTES 4.1 Parent Working Party – will meet next term. 5. AGENDA ITEMS

5.1 Camp Coordinator Report – Mr Aaron Rothemund presented his report. The highlights include an increase in enrolments to 230 students although there was a drop in enrolments for the concert band and strings section. The tutors were of an excellent standard. Unfortunately the Rock ensemble tutor cancelled at the last minute due to illness. Congratulations to all award winners. 5.2 Feedback from 2019 camp – Mr Aaron Rothemund discussed the results of the evaluation survey. Feedback was positive although there were comments that the concert was too long. There was a query about the house lights being too bright and possible sound issues. This will be reviewed before the next camp. There was discussion about holding the camp in term 2 combined with Horse Week. It was decided that it wasn’t practical because of school commitments at that time of year. The Advanced Vocals section was too big. In 2020 it will be changed into a musical theatre section and auditions may be required depending on enrolment numbers. This could be incorporated into a weekend workshop for students prior to the camp. Mrs Amanda Catzikiris advised that one family received subsidised enrolment due to financial hardship because of the drought.

ATTACHMENT NO: 1 - UPPER HUNTER SHIRE & KIA-ORA YOUTH MUSIC COMMITTEE - 28 MAY 2019 - MINUTES

ITEM NO: C.06.4


5.3 Thank you letters to sponsors – Mrs Amanda Catzikiris will organise the Sponsor letters on behalf of the Mayor. Mr Bob Rose and Mrs Gillian Miles will send letters on behalf of the Committee with particular reference to the 2020 celebrations. 5.4 Planning for 2020 – Camp dates have been set for Wed 1, Thurs 2 and Fri 3 April. Further discussion is required regarding a possible documentary about the camp plus focus stories from alumni students and the involvement of Kia Ora and Ananda Krishnan. Mr Aaron Rothemund will investigate the opportunity for alumni students to take on a tutor role at camp and perform in the concert. There will be a change in sections for the camp eg. replacing advanced vocals with musical theatre. Elective possibilities include ukulele, junk percussion and circus skills. 5.5 Financials to date –The revenue for the 2019 increased due to a greater number of enrolments. Tutor costs were also slightly higher. There are outstanding catering costs and award costs but overall there was a profit of approximately $5 000, with an additional $30 000 in reserve.

6. ACTION SHEET

6.1 Thank you letter to sponsors – Mrs Amanda Catzikiris 6.2 Investigate elective options and suitable tutors – Mr Aaron Rothemund

7. CORRESPONDENCE Nil 8. GENERAL BUSINESS

8.1 Creative Kids Voucher – Mrs Amanda Catzikiris to investigate the possibility of the camp enrolment fees be eligible for payment through Service NSW. 8.2 Kia Ora instruments – are available for schools in the Shire to borrow. Aberdeen Public School currently has the marimbas.

9. NEXT MEETING

4.30pm, 20 August 2020 The meeting was declared closed at 5.40pm.




DEVELOPMENT REPORTS

D.06.1 LIVERPOOL RANGE WIND FARM - VOLUNTARY PLANNING AGREEMENT


AUTHOR: Mathew Pringle - Director Environmental & Community Services

PURPOSE The purpose of this report is to seek Council’s approval to enter into a Voluntary Planning Agreement in respect of the Liverpool Range Wind Farm. Council, at its meeting held on 25 February 2019, resolved to enter into the agreement however a further resolution is necessary because the company carrying out the development has changed.


1. further to Council’s resolution dated 25 February 2019 (Item D.02.1), enter into a Voluntary Planning Agreement in respect of the Liverpool Range Wind Farm pursuant to section 7.4 of the Environmental Planning & Assessment Act 1979 with Warrumbungle Shire Council and Tilt Renewables Australia Pty Ltd.

2. delegate authority to the General Manager to execute the Voluntary Planning Agreement.

BACKGROUND Council, at its meeting held on 25 June 2018, resolved the following: That Council:

1. adopt the draft Voluntary Planning Agreement between Upper Hunter Shire Council, Warrumbungle Shire Council and Epuron Pty Ltd in respect of the Liverpool Range Wind Farm.

2. place the draft Voluntary Planning Agreement on public exhibition for at least 28 days

in accordance with Section 7.5 of the Environmental Planning and Assessment Act 1979.

The draft VPA was placed on public exhibition by both Councils from 12 July 2018 to 10 August 2018 and a total of eight (8) submissions were received. The draft VPA was subsequently amended to address a number of issues raised in the submissions and was submitted to Council for consideration at its meeting held on 25 February 2019. At this meeting the Council resolved the following: That Council:




1. pursuant to Section 7.4 of the Environmental Planning and Assessment Act 1979, enter into a Voluntary Planning Agreement with Warrumbungle Shire Council and Epuron Pty Ltd in respect of the Liverpool Range Wind Farm.


REPORT/PROPOSAL On 7 March 2019, prior to the Voluntary Planning Agreement being executed, the rights to carry out the development were transferred by Epuron to Tilt Renewables Limited. The draft Planning Agreement is now proposed to be entered into between the two councils and Tilt Renewables Australia Pty Ltd (ACN101 038 331). The following information, supplied by Tilt Renewables, provides a summary of the company’s background and profile:

Tilt Renewables was originally part of the New Zealand based Trustpower Ltd that had its beginnings in 1924 as a local power authority and has been active in Australia since 2001. Tilt Renewables was established in October 2016 as the result of a demerger from Trustpower.

Tilt Renewables is a publicly listed company (ASX/NZE: TLT) with over 19 years’ experience in developing, owning and operating renewable generation assets across Australasia.

Tilt Renewables has several operating assets in both Australia and New Zealand with an installed capacity of over 630MW.

The company’s operating wind farms are spread across the south-eastern States of Australia and New Zealand and include Snowtown (South Australia’s second largest wind farm) and the Tararua Wind Farm (New Zealand’s largest wind farm).

Tilt Renewables currently has a total of approximately 2,000MW of projects with planning approvals and a total pipeline of approximately 3,000MW, one of the strongest pipelines in the market which includes wind, solar, storage and peaking options.

Tilt Renewables is currently constructing the 80 turbine Dundonnell Wind Farm in south-west Victoria. The project commenced construction in January 2019 and is expected to be operational in the last quarter of 2020 and will add a further 336MW to Tilt Renewables’ installed capacity.

The company’s strategic goal is to be the leading renewable energy business in Australasia by more than doubling its current operating renewable generation capacity over the next five years, and then to position itself for further wind and solar builds into the future.

The Councils have been provided with a Deed of Cross Guarantee which has been duly registered with ASIC. The effect of the Deed is to make the publicly listed company (Tilt Renewables Limited ARBN613749616) liable for the debts of the “group entity” companies, including Tilt Renewables Australia Pty Ltd. The only changes to the draft Agreement considered by council at the previous meeting are references to the company’s name and details. The amendments to the agreement have been accepted by Tilt Renewables.




A copy of the amended VPA is provided in Attachment 1. OPTIONS

1. a) further to Council’s resolution dated 25 February 2019 (Item D.02.1), enter into a Voluntary Planning Agreement in respect of the Liverpool Range Wind Farm pursuant to section 7.4 of the Environmental Planning & Assessment Act 1979 with Warrumbungle Shire Council and Tilt Renewables Australia Pty Ltd.

b) delegate authority to the General Manager to execute the Voluntary Planning

Agreement.

2. Not enter into a Voluntary Planning Agreement with Warrumbungle Shire Council and Tilt Renewables Australia Pty Ltd in respect of the Liverpool Range Wind Farm.

CONSULTATION

Warrumbungle Shire Council Epuron Pty Ltd Tilt Renewables Ltd Local Government Legal

STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: Goal 4 Plan for a sustainable future Goal 6 Increase, enhance and maintain civil infrastructure, community assets and open

spaces to meet the needs of current and future generations. Goal 7 Enhance and improve the road network and bridges to meet the needs of current

and future generations and communicate priorities and progress to the community. Goal 9 Advocate for the community We are working to achieve the following Community Priorities:




b. Delivery Program

Undertake roads maintenance and construction works to Council standards and specifications so as to improve road safety and minimise future expenses.

Ensure sustainable projects are undertaken by community groups that work towards addressing community objectives.

c. Other Plans

Nil IMPLICATIONS a. Policy and Procedural Implications

Nil b. Financial Implications On the basis that all 267 turbines are constructed, the total annual contributions payable by the wind farm owner under the VPA would equate to approximately $801,000 (in today’s dollars). Of this, $147,000 per annum would be attributable to the 49 turbines located within the Upper Hunter Shire LGA.

Taking into account the administration allowance of $20,000 per annum and an allocation of 23% of the net balance to the Road Maintenance Fund, approximately $179,630 per annum would be available for road maintenance across both LGA’s. Of this, it is estimated that approximately $42,213 (23.5%) would be available each year for the maintenance of roads impacted by the wind farm within the Upper Hunter Shire LGA. c. Legislative Implications




The VPA is a legally binding agreement governed by Subdivision 2 of Division 7.1 of Part 7 of the Environmental Planning and Assessment Act 1979. d. Risk Implications All parties to the VPA have invested considerable time and effort in preparing, negotiating and reviewing the agreement to ensure that risks are mitigated. The agreement has been reviewed by legal representatives of each party and various clauses have been incorporated into the document relating to dispute resolution, enforcement and security, bank guarantee and assignment, all of which will minimise the risks to Council. e. Other Implications Nil CONCLUSION The VPA will provide significant funds for community enhancement and road maintenance in the Cassilis/Coolah area for the life of the Liverpool Range Wind Farm. Accordingly, entering into the VPA with Warrumbungle Shire Council and Tilt Renewables Australia Pty Ltd is considered to be in the best interests of the community.

ATTACHMENTS

1 Liverpool Range Wind Farm Voluntary Planning Agreement for Execution Excluded


1. further to Council’s resolution dated 25 February 2019 (Item D.02.1), enter into a Voluntary Planning Agreement in respect of the Liverpool Range Wind Farm pursuant to section 7.4 of the Environmental Planning & Assessment Act 1979 with Warrumbungle Shire Council and Tilt Renewables Australia Pty Ltd.


Moved: Cr R Campbell Seconded: Cr L Driscoll CARRIED




Corporate Services


GENERAL ADMINISTRATION REPORTS

G.06.1 DELIVERY PROGRAM 2017/2018-2020/2021 AND OPERATIONAL PLAN 2019/2020


AUTHOR: Melinda Curtis - Corporate Planner

PURPOSE The purpose of this report is to outline the proposed amendments to the draft Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 in order for it to be adopted by Council.

RECOMMENDATION That Council adopt the amended Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 in response to internal comments and public submissions.

BACKGROUND Local Governments in NSW are required to undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005. In 2009 the Local Government Act was amended to create an Integrated Planning and Reporting (IP&R) requirement. A greater emphasis is placed on longer term planning with key elements including a Community Strategic Plan setting out the strategic directions (minimum of 10 years), Delivery Program outlining how Council will deliver on these directions (4 year period) and an annual Operational Plan. As at 30 June 2012 NSW Councils are required to be working within the IP&R Framework. The IP&R guidelines require that the Delivery Program details the principal activities to be undertaken by the Council to implement strategies established by the Community Strategic Plan. The Operational Plan details the activities to be engaged in by the Council during the year and the annual budget. It is necessary for Council to put the draft Delivery Program and Operational Plan on public notice for a period of at least 28 days and seek submissions from the public in regard to the activities and the proposed revenue plan. Council must take into consideration any submissions before it adopts the Delivery Program and Operational Plan for the following year. REPORT/PROPOSAL The four year Delivery Program has been amended to reflect a business improvement carried out by Council to continue to increase transparency for the Community in terms of what Council has committed to providing. The Operational Plan details the activities to be undertaken by Council in 2019/2020 and the annual budget, including the 2019/2020 Fees and Charges.


Corporate Services


On the 29 April 2019 Council adopted the draft Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 for public exhibition. Public notice was made in the Hunter Valley News, Scone Advocate and other local news. There was also a leaflet drop to all addresses in the Shire. The draft Plans were placed on public exhibition from Wednesday 1 May 2019 to Monday 3 June 2019 The details of the Community Engagement and consultation undertaken is detailed in this consultation section of this report. A significant number of submissions was received this year, compared to previous years. 146 external submissions and staff comments were received. A workshop has been held with Councillors to discuss submissions and staff comments provided. A summary of external submissions is attached with details of response, budgetary impact and/or incorporated changes (Attachment 1). A summary of proposed amendments to the Draft Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020, including minor corrections, changes to fees and charges and spelling errors is attached (Attachment 2). A summary of proposed amendments to the budget in the Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 and Part 3 Revenue Policy is attached (Attachment 3). The Draft Delivery Program and Operational Plan included a new rate structure. Additional Community engagement was undertaken, including advertisements, displays and handouts and availability to a new rating structure estimator which provided a comparison to the previous structure. The adoption of the proposed rating structure is also detailed in a separated report in Councils agenda. OPTIONS Council is required to have an endorsed Delivery Program and Operational Plan. The options are as follows: 1. Accept the recommendation and modifications to the draft Delivery Program

2017/2018-2020/2021 and Operational Plan 2019/2020. 2. Amend the recommendation and modifications to the draft Delivery Program

2017/2018-2020/2021 and Operational Plan 2019/2020. 3. Include other modifications to the draft Delivery Program 2017/2018-2020/2021 and

Operational Plan 2019/2020. CONSULTATION S405 of the Local Government Act 1993 requires Council to put the draft Delivery Program & Operational Plan on public exhibition for a period of at least 28 days and seek submissions from the public in regard to the exhibited documents. The consultation undertaken is detailed below. The draft Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 was placed on public exhibition between


Corporate Services


Wednesday 1 May 2019 and Monday 3 June 2019. Submissions closed on Monday 3 June 2019.

Community engagement occurred during May 2019, with public meetings held as follows:

Monday 13 May 2019, 6.00-7.30pm, Community Hall, Aberdeen Tuesday 14 May 2019, 6.00-7.30pm, Council Chamber, Scone Monday 20 May 2019, 5.00-6.00pm, Community Hall, Cassilis Monday 20 May 2019, 7.00-8.30pm, School of Arts Hall, Merriwa Wednesday 22 May 2019, 6.00-7.30pm, CWA Rooms, Murrurundi

Council provided the community with a posted brochure summarising details of the budget and major projects. In the past Council has had 4 public meetings in the main towns of the Upper Hunter Shire. Council held an additional public meeting this year at Cassilis. STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: LEADERSHIP Goal 8 Provide Community Leadership CS30 Effectively and efficiently manage the business of Council, while

encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response.

CS34 Community is effectively engaged, can provide opinion and contribute to decisions that plan for the present and future of the Upper Hunter Shire.


This report links to: b. Delivery Program In the General Management Activity this relates to:

- Support for the Mayor and Councillors to fulfill their respective roles. - Lead the Integrated Planning and Reporting Framework. - Lead Council operations and Council wide continuous improvement.


Corporate Services


In the Financial Services Activity this relates to: - Ensure that Council and statutory reporting requirements are adhered to. - Ensure “Fit for the Future” benchmarks and any improvement program instigated is

maintained for Council’s financial sustainability. c. Other Plans This will link directly to the IP&R Framework, as this is the Delivery Program and Operational Plan. Council has met its requirements to date consistent with the IP&R Framework and will revise required documents as needed through this process. IMPLICATIONS a. Policy and Procedural Implications Council has met its requirements to date consistent with the IP&R Framework. b. Financial Implications Council is unable to levy rates and apply fees & charges if not resolved by Council to do so. c. Legislative Implications Legislative responsibilities will be met consistent with the planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005. d. Risk Implications Minimise risks by meeting the Integrated Planning and Reporting (IP&R) framework. e. Other Implications Nil CONCLUSION Council is required to consider submissions to the Public Exhibition of a draft Delivery Program and Operational Plan and then adopt the final documents before the end of June.

ATTACHMENTS

1 Summary of Submissions - Draft Delivery Program 2017-2018-2020-2021 and Operational Plan 2019-2020

Excluded

2 Attachment 2 Proposed Changes to the Delivery Program 2017-2018-2020-2021 and Operational Plan 2019-2020

Excluded

3 2019-20 Summary of Budget Changes for Delivery Program and Operational Plan

Excluded


Corporate Services


RESOLVED That Council

1. adopt the amended Delivery Program 2017/2018-2020/2021 and Operational Plan 2019/2020 in response to internal comments and public submissions.

2. adopt the additional landing Fees for the Defence Landing Rates at Scone Airport; Fixed Wing $16.6869/Tonne (Ex GST) Rotary Wing $8.3382/Tonne (Ex GST)

Moved: Cr K Fisher Seconded: Cr J Brown CARRIED




Corporate Services


G.06.2 MAKING THE RATES 2019/20



PURPOSE

The Delivery Program & Operational Plan for 2019/20 incorporated the rates and charges proposed to be levied for the year commencing 1 July 2019. Council is statutorily required to separately make the rate following the adoption of the Delivery Program & Operational Plan.

RECOMMENDATION

That Council make the following rates and charges for the year commencing 1 July 2019 to 30 June 2020:

1. Rates The following Ordinary Rates be now made for the year commencing 1 July 2019.

Category Sub Category Ad-valorem Amount

Cents in $

Base Rate $

Farmland 0.441400 100.00Residential Aberdeen 0.551400 200.00

Cassilis 1.499500 200.00Merriwa 0.633700 200.00Murrurundi 0.703900 200.00Scone 0.763400 200.00Ordinary 0.552000 200.00

Business Aberdeen 0.780500 200.00Merriwa 0.756100 200.00Murrurundi 0.693100 200.00Scone 0.933900 200.00Ordinary 0.601900 200.00

Mixed Development Residential

Merriwa 0.633700 200.00Murrurundi 0.703900 200.00Scone 0.763400 200.00Aberdeen 0.551400 200.00

Mixed Development Business


Mining 52.810000 200.00

2. Water Charges

i) A Water Service Availability Charge is charged for each service to the property in respect of land that is supplied with water from a water pipe of the Council and land that is situated within 225 metres of a water pipe of the Council (whether or not actually supplied with water from any water pipe of the Council). The Water Service Availability Charge is based on the service size of the connection to the water supply line.


Corporate Services


The Water Service Availability Charges for the 2019/20 Financial Year are:

Service Size

Aberdeen/ Scone $

Cassilis/ Merriwa $

Murrurundi $

Availability Charge (Not Connected) 168.00 168.00 180.00Availability Charge (Connected)

20mm 215.00 215.00 276.0025mm 337.00 337.00 431.0032mm 554.00 554.00 706.0040mm 866.00 866.00 1,103.0050mm 1,353.00 1,353.00 1,723.0080mm 3,467.00 3,467.00 4,411.00

100mm 5,417.00 5,417.00 6,892.00150mm 12,188.00 12,188.00 15,507.00200mm 21,667.00 21,667.00 27,568.00

ii) A Consumption Tariff is to be charged per kilolitre for all water supplied. The water consumption tariffs for the 2019/20 Financial Year are:

Consumption Tariff ($/Kl) Aberdeen/ Scone $

Cassilis/ Merriwa $

Murrurundi $

Residential Step 1* 2.23 2.23 2.45Step 2* 3.44 3.44 3.44

Kidney Dialysis Users 1.12 1.12 1.12Non-Residential Scone Saleyards 1.57 NA NAScone Abattoir 1.57 NA NACouncil parks and gardens, cemeteries, pools, etc 0.96 0.96 0.96Other 2.35 2.35 3.25

*Step 1 allowance 75KI for first two accounts in financial year then 100Kl for next two accounts.

3. Sewer That Council hereby prescribes and orders under Section 501 of the Local Government Act 1993, the following sewer charges be now made for the 2019/20 Financial Year.

An annual charge for sewer is applicable to each rateable assessment except:

1. land which is more than 75 metres from a sewer of the Council and is not connected to the sewer; and land from which sewage could not be discharged into any sewer of the Council.

i) Residential Sewer Charges

A Sewer Service Availability Charge is charged in respect of each Residential assessment for which the service is provided or is proposed to be provided. The Sewer Service Availability Charges for the 2019/20Financial Year are: Residential Sewer Availability Charge (Vacant) $444.00


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Residential Sewer Charge (Occupied) $593.00 ii) Non-Residential Sewerage Charges

Non-Residential Sewer Charges will be based on the following formula:

SC = SDF x (AC + (C x UC)) SC = Sewerage Charge SDF = Sewerage Discharge Factor AC = Availability Charge C = Total water consumption for meter UC = Sewer Usage Charge

The Sewer Service Availability Charges for the year commencing 1 July 2019 are:

Service Size Charge $ Availability Charge (Not Connected) 444.00Availability Charge (Connected) 20mm 714.00

25mm 880.0032mm 1,073.0040mm 1,437.0050mm 1,795.0080mm 2,870.00

100mm 3,589.00150mm 5,381.00200mm 7,176.00

The Sewer Usage Charge for the 2019/20Financial Year is:

Sewer Usage Charge ($/Kl) Non-Residential $1.12 per Kl x discharge factor

Discharge Factors required for non-residential properties will be determined on an individual property basis.

iii) Capital Contributions

Contributions to Morse Street Sewer - $1,160 per annum. Capital contributions for the extension of the Sewer System to Morse Street Scone area to be raised annually for seven properties for a 20 year period. Final payment is due 2025/26 and there are no CPI increases.

iv) Trade Waste Charges

2019/20 Charge $Annual Charges 460.00Multi installation (per equivalent tenement)

460.00

Application Fee Class 1 +2 95.00Class 3 995.00Re-inspection fee 132.00Non Compliance fee (per Kl) 21.00


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Excess Mass charge for Class 3 discharges ($/kg)

Please refer to Attachment 1 Fees & Charges Schedule

4. Waste Charges Council do hereby prescribe and order under Section 496 of the Local Government Act 1993 for rateable land categorised for rating purposes as residential or farmland and situated within the area in which a Domestic Waste Management Service is able to be provided, that the following waste charges be now made for the year commencing 1 July 2019. Domestic Waste Management Charges Category

Per Annum $

Domestic Waste Facility Contribution 50.00Waste Management Access Charge 45.00Waste Management Service Charge 503.00Additional Waste Service 340.00Additional Recycling Service 140.00

Domestic charges include rateable and non-rateable assessments. Pro-rata charges are applied. 1. Each premise is charged a contribution towards activities that are not part of

normal waste collection and disposal 2. Each premise is charged an access charge for all rateable land situated within the

area in which a Domestic Waste Management Service is able to be provided 3. Each premise is entitled to one approved mobile waste bin mixed waste service

per week and one fortnightly collection of recyclable material for each Domestic Waste Management Service Charge.

4. Each premise is entitled to one approved mobile waste bin mixed waste service per week for each Additional Domestic Waste Management Service Charge.

Council do hereby prescribe and order under Section 501 of the Local Government Act 1993, for land not categorised for rating purposes as residential or farmland and situated within the area in which a Waste Management Service is able to be provided, that the following waste charges be now made for the year commencing 1 July 2019. Waste Management Service Charge Category

Per Annum $

Commercial Waste Facilities Contribution 50.00Waste Management Access Charge 45.00Waste Management Service Charge 503.00Additional Waste Service 340.00Additional Recycling Service 140.00

Each premise is charged a contribution towards activities that are not part of

normal waste collection and disposal Each premise is charged an access charge for all rateable land situated within the


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area in which a Domestic Waste Management Service is able to be provided Each premise is entitled to one approved mobile waste bin mixed waste service per

week and one fortnightly collection of recyclable material for each Waste Management Service Charge.

Each premise is entitled to one approved mobile waste bin mixed waste service per week for each Additional Waste Management Service Charge.

Council do hereby order under Section 501 of the Local Government Act 1993 that land that is categorised for rating purposes as Farmland or Residential Other or Business Other will incur a charge to fund activities that are not part of normal waste collection and disposal and that the following charge be now made for the year commencing 1 July 2019:

Environmental Waste Control Waste Facility Contribution $50.00

5. Stormwater Management Services Charges

Council do hereby prescribe and order under Section 496A of the Local Government Act 1993, for land situated within the designated stormwater area, that the following stormwater charges be now made for the year commencing 1 July 2019. Stormwater Charge $25.00Stormwater Charge – Strata Lots $12.50

6. Onsite Sewerage Management System – Approval to Operate Fee

Council do hereby determine a charge for all ratepayers who have an onsite sewerage system on their property and hereby make the charge for 2019/20 as follows: Onsite Sewerage Management Charge per assessment $63.00

7. Interest on Overdue rates and Charges

Council do hereby determine and order, in accordance with Section 566 of the Local Government Act 1993, that if rates and charges are unpaid at the due date, the amount shall be increased by a sum calculated at seven and one half per cent (7.5%) per annum, simple interest, calculated daily for the year commencing 1 July 2019.

8. Hunter Local Land Services

Council in accordance with Clauses 36 and 40, Part 4, of the Local Land Services Regulation 2014, as advised by Hunter Local Land Services, levy a Hunter Catchment Contribution in 2019/20 a rate of 0.01097 (zero point zero one zero nine seven) of a cent in the dollar on the current land value of the land within the Council area. By virtue of these provisions the Council is authorised, empowered and required to levy the said Catchment contribution on the land.


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BACKGROUND

The Delivery Program & Operational Plan for the period 1 July 2019 to 30 June 2020 incorporates the revenue policies for rates and charges proposed to be levied for 2019/20. Council is required to separately make the rates and charges for the financial year commencing 1 July 2019 in accordance with Sections 497, 498, 499, 534, 535, 538 & 548 of the Local Government Act 1993. REPORT/PROPOSAL Council’s Delivery Program & Operational Plan for 2019/20, inclusive of the budget and revenue statements with respect to each Ordinary and Special Rates and Charges proposed to be levied, was resolved to be placed on public exhibition by Council at its Ordinary Meeting of 30 April 2018. Council’s Delivery Program & Operational Plan 2019/20 is being considered for adoption at this meeting of Council. In accordance with Sections 497, 498, 499, 534, 535, 538 & 548 of the Local Government Act 1993, Council is required to make the rates and charges for the financial year commencing 1 July 2019. Extracts of the relevant sections of the Act are reproduced below for Councils information.

Section 497 What is the structure of a rate?

A rate, whether an ordinary rate or a special rate, may, at a council's discretion, consist of:

(a) an ad valorem amount (which may, in accordance with section 548, be subject to a minimum amount of the rate), or

(b) a base amount to which an ad valorem amount is added.

Section 498 The ad valorem amount

(1) The ad valorem amount of a rate is an amount in the dollar determined for a specified year by the council and expressed to apply: (a) in the case of an ordinary rate--to the land value of all rateable land in the

council's area within the category or sub-category of the ordinary rate, or (b) in the case of a special rate--to the land value of all rateable land in the council's

area or such of that rateable land as is specified by the council in accordance with section 538.

(2) The ad valorem amount of a rate is to be levied on the land value of rateable land, except as provided by this or any other Act.

(3) An ad valorem amount specified for a parcel of land may not differ from an ad valorem amount specified for any other parcel of land within the same category or subcategory unless: (a) the land values of the parcels were last determined by reference to different base

dates, and (b) the Minister approves the different ad valorem amounts.

Section 499 The base amount


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(1) A council may, in a resolution making a rate, specify a base amount of the rate, or a base amount for a category or sub-category of an ordinary rate.

(2) The base amounts so specified may be the same or different amounts. (3) The appropriate base amount so specified is to form part of the rate levied on each

separate parcel of rateable land subject to the rate. (4) A base amount specified for a parcel of land may not differ from a base amount

specified for any other parcel of land within the same category or subcategory unless:

(a) the land values of the parcels were last determined by reference to different base dates, and

(b) the Minister approves the different base amounts. Section 534 Rate or charge to be made for a specified year

Each rate or charge is to be made for a specified year, being the year in which the rate or charge is made or the next year.

Section 535 Rate or charge to be made by resolution

A rate or charge is made by resolution of the Council.

Section 538 Form of resolution for special rate

(1) In the resolution that makes a special rate, the council must state whether the special rate is to be levied on all rateable land in the council’s area or on only a part of that land.

(2) If the special rate is to be levied on only a part of that land, the council must specify in the resolution the part on which it is to be levied.

OPTIONS

Provided that no changes have been made by Council with respect to each Ordinary and Special Rates and Charges proposed to be levied as advertised within the Revenue Statement of the Delivery Program & Operational Plan, Council will need to make the rate as detailed in the recommendation to this report.

If Council has resolved to alter any of the advertised Ordinary and Special Rates and Charges, then the appropriate change to the rate or charge will need to be made prior to making the rate.

CONSULTATION

Councillors General Manager Directors Managers Community

STRATEGIC LINKS

a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: Goal 8 COMMUNITY STRATEGIES


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CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response

CS34 Community is effectively engaged, can provide opinion and contribute to decisions that plan for the present and future of the Upper Hunter Shire.


b. Delivery Program By providing Community leadership and to ensure the delivery of an efficient, effective Local Government Service. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications Nil b. Financial Implications The draft Delivery Program & Operational Plan includes budgetary allocations for 2019/20 and the levying of rates and charges provides a significant portion of the required funds for Councils operations. c. Legislative Implications The making of the rates and charges for the year commencing 1 July 2019 satisfies legislative obligations under Sections 534, 535, 538 & 548 of the Local Government Act 1993. d. Risk Implications There is a financial risk if this report is not adopted as Council cannot levy the rates for the next year until there is a resolution of Council to ‘make the rates’ for 2018/19.


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e. Other Implications

Not applicable CONCLUSION The making of the rates and charges for the year commencing 1 July 2019 satisfies legislative obligations under Sections 534, 535, 538 & 548 of the Local Government Act 1993 and ensures Council’s rates levied in 2019/20 are legally raised.

ATTACHMENTS

Nil. RESOLVED

That Council make the following rates and charges for the year commencing 1 July 201to 30 June 2020:

1. Rates The following Ordinary Rates be now made for the year commencing 1 July 2019.

Category Sub Category Ad-valorem Amount

Cents in $

Base Rate $

Farmland 0.441400 100.00Residential Aberdeen 0.551400 200.00

Cassilis 1.499500 200.00Merriwa 0.633700 200.00Murrurundi 0.703900 200.00Scone 0.763400 200.00Ordinary 0.552000 200.00

Business Aberdeen 0.780500 200.00Merriwa 0.756100 200.00Murrurundi 0.693100 200.00Scone 0.933900 200.00Ordinary 0.601900 200.00

Mixed Development Residential


Mixed Development Business


Mining 52.810000 200.00

2. Water Charges

i) A Water Service Availability Charge is charged for each service to the property respect of land that is supplied with water from a water pipe of the Council and lanthat is situated within 225 metres of a water pipe of the Council (whether or nactually supplied with water from any water pipe of the Council). The Water Servic


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Availability Charge is based on the service size of the connection to the water supply line.

The Water Service Availability Charges for the 2019/20 Financial Year are:

Service Size

Aberdeen/ Scone $

Cassilis/ Merriwa $

Murrurundi $

Availability Charge (Not Connected) 168.00 168.00 180.00Availability Charge (Connected)

20mm 215.00 215.00 276.0025mm 337.00 337.00 431.0032mm 554.00 554.00 706.0040mm 866.00 866.00 1,103.0050mm 1,353.00 1,353.00 1,723.0080mm 3,467.00 3,467.00 4,411.00

100mm 5,417.00 5,417.00 6,892.00150mm 12,188.00 12,188.00 15,507.00200mm 21,667.00 21,667.00 27,568.00

ii) A Consumption Tariff is to be charged per kilolitre for all water supplied. The water consumption tariffs for the 2019/20 Financial Year are:

Consumption Tariff ($/Kl) Aberdeen/ Scone $

Cassilis/ Merriwa $

Murrurundi $

Residential Step 1* 2.23 2.23 2.45Step 2* 3.44 3.44 3.44

Kidney Dialysis Users 1.12 1.12 1.12Non-Residential Scone Saleyards 1.57 NA NAScone Abattoir 1.57 NA NACouncil parks and gardens, cemeteries, pools, etc 0.96 0.96 0.96Other 2.35 2.35 3.25

*Step 1 allowance 75KI for first two accounts in financial year then 100Kl for next two accounts.

3. Sewer

That Council hereby prescribes and orders under Section 501 of the Local Government Act 1993, the following sewer charges be now made for the 2019/20 Financial Year.

An annual charge for sewer is applicable to each rateable assessment except:

1. land which is more than 75 metres from a sewer of the Council and is not connected to the sewer; and land from which sewage could not be discharged into any sewer of the Council.

i) Residential Sewer Charges

A Sewer Service Availability Charge is charged in respect of each Residential assessment for which the service is provided or is proposed to be provided. The Sewer Service Availability Charges for the 2019/20Financial Year are: Residential Sewer Availability Charge (Vacant) $444.00


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Residential Sewer Charge (Occupied) $593.00 ii) Non-Residential Sewerage Charges

Non-Residential Sewer Charges will be based on the following formula:

SC = SDF x (AC + (C x UC)) SC = Sewerage Charge SDF = Sewerage Discharge Factor AC = Availability Charge C = Total water consumption for meter UC = Sewer Usage Charge

The Sewer Service Availability Charges for the year commencing 1 July 2019 are:

Service Size Charge $ Availability Charge (Not Connected) 444.00Availability Charge (Connected) 20mm 714.00

25mm 880.0032mm 1,073.0040mm 1,437.0050mm 1,795.0080mm 2,870.00

100mm 3,589.00150mm 5,381.00200mm 7,176.00

The Sewer Usage Charge for the 2019/20Financial Year is:

Sewer Usage Charge ($/Kl) Non-Residential $1.12 per Kl x discharge factor

Discharge Factors required for non-residential properties will be determined on an individual property basis.

iii) Capital Contributions

Contributions to Morse Street Sewer - $1,160 per annum. Capital contributions for the extension of the Sewer System to Morse Street Scone area to be raised annually for seven properties for a 20 year period. Final payment is due 2025/26 and there are no CPI increases.

iv) Trade Waste Charges

2019/20 Charge $Annual Charges 460.00Multi installation (per equivalent tenement)

460.00

Application Fee Class 1 +2 95.00Class 3 995.00Re-inspection fee 132.00Non Compliance fee (per Kl) 21.00


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Excess Mass charge for Class 3 discharges ($/kg)

Please refer to Attachment 1 Fees & Charges Schedule

4. Waste Charges Council do hereby prescribe and order under Section 496 of the Local Government Act 1993 for rateable land categorised for rating purposes as residential or farmland and situated within the area in which a Domestic Waste Management Service is able to be provided, that the following waste charges be now made for the year commencing 1 July 2019. Domestic Waste Management Charges Category

Per Annum $

Domestic Waste Facility Contribution 50.00Waste Management Access Charge 45.00Waste Management Service Charge 503.00Additional Waste Service 340.00Additional Recycling Service 140.00

Domestic charges include rateable and non-rateable assessments. Pro-rata charges are applied. 1. Each premise is charged a contribution towards activities that are not part of normal

waste collection and disposal 2. Each premise is charged an access charge for all rateable land situated within the

area in which a Domestic Waste Management Service is able to be provided 3. Each premise is entitled to one approved mobile waste bin mixed waste service per

week and one fortnightly collection of recyclable material for each Domestic Waste Management Service Charge.

4. Each premise is entitled to one approved mobile waste bin mixed waste service per week for each Additional Domestic Waste Management Service Charge.

Council do hereby prescribe and order under Section 501 of the Local Government Act 1993, for land not categorised for rating purposes as residential or farmland and situated within the area in which a Waste Management Service is able to be provided, that the following waste charges be now made for the year commencing 1 July 2019. Waste Management Service Charge Category

Per Annum $

Commercial Waste Facilities Contribution 50.00Waste Management Access Charge 45.00Waste Management Service Charge 503.00Additional Waste Service 340.00Additional Recycling Service 140.00

Each premise is charged a contribution towards activities that are not part of normal

waste collection and disposal Each premise is charged an access charge for all rateable land situated within the


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area in which a Domestic Waste Management Service is able to be provided Each premise is entitled to one approved mobile waste bin mixed waste service per

week and one fortnightly collection of recyclable material for each Waste Management Service Charge.

Each premise is entitled to one approved mobile waste bin mixed waste service per week for each Additional Waste Management Service Charge.

Council do hereby order under Section 501 of the Local Government Act 1993 that land that is categorised for rating purposes as Farmland or Residential Other or Business Other will incur a charge to fund activities that are not part of normal waste collection and disposal and that the following charge be now made for the year commencing 1 July 2019:

Environmental Waste Control Waste Facility Contribution $50.00

5. Stormwater Management Services Charges

Council do hereby prescribe and order under Section 496A of the Local Government Act 1993, for land situated within the designated stormwater area, that the following stormwater charges be now made for the year commencing 1 July 2019. Stormwater Charge $25.00Stormwater Charge – Strata Lots $12.50

6. Onsite Sewerage Management System – Approval to Operate Fee

Council do hereby determine a charge for all ratepayers who have an onsite sewerage system on their property and hereby make the charge for 2019/20 as follows: Onsite Sewerage Management Charge per assessment $63.00

7. Interest on Overdue rates and Charges

Council do hereby determine and order, in accordance with Section 566 of the Local Government Act 1993, that if rates and charges are unpaid at the due date, the amount shall be increased by a sum calculated at seven and one half per cent (7.5%) per annum, simple interest, calculated daily for the year commencing 1 July 2019.

8. Hunter Local Land Services

Council in accordance with Clauses 36 and 40, Part 4, of the Local Land Services Regulation 2014, as advised by Hunter Local Land Services, levy a Hunter Catchment Contribution in 2019/20 a rate of 0.01097 (zero point zero one zero nine seven) of a cent in the dollar on the current land value of the land within the Council area. By virtue of these provisions the Council is authorised, empowered and required to levy the said Catchment contribution on the land.

Moved: Cr K Fisher Seconded: Cr R Campbell CARRIED

The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as


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follows:



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G.06.3 MAYOR AND COUNCILLOR FEES - 2019/2020 LOCAL GOVERNMENT REMUNERATION TRIBUNAL ANNUAL REPORT AND DETERMINATION


AUTHOR: Amber Moloney - Manager Governance & Risk

PURPOSE To set the mayor and councillor fees for the 2019/2020 financial year.

RECOMMENDATION That:

1. the councillor fee for 2019/2020 be set at $12,160; and 2. the mayoral fee for 2019/2020 be set at $26,530 in addition to the councillor fee.

BACKGROUND Section 241 of the Local Government Act 1993 (the Act) requires that the Local Government Remuneration Tribunal (the Tribunal) make an annual determination regarding the minimum and maximum fees that apply to mayors and councillors of NSW general purpose and county councils. Under section 248 of the Act, Council must either fix an annual fee in accordance with the Tribunal’s determination, or pay the appropriate minimum fees as determined by the Tribunal. Upper Hunter Shire Council is classified by the Tribunal as “rural”. The rural category is described as follows:

Councils categorised as Rural will typically have a population below 20,000. Other features which distinguish them from other non-metropolitan councils include:

one or two significant townships combined with a considerable dispersed population spread over a large area and a long distance from a major regional centre

a limited range of services, facilities and employment opportunities compared to Regional Rural councils

local economies based on agricultural/resource industries. REPORT/PROPOSAL The Local Government Remuneration Tribunal has released its annual determination of the minimum and maximum fees that apply to mayors and councillors. The 2019/2020 determination applicable to Upper Hunter Shire Council is: Category Councillor annual fee Mayor additional fee

Minimum Maximum Minimum Maximum


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Rural $9,190 $12,160 $9,780 $26,530 OPTIONS 1. That Council fix an annual fee for the mayor and councillors in accordance with the

determination of the Tribunal 2. That Council do not fix an annual fee for the mayor and councillors (the minimum fee

determined by the Tribunal will apply) CONSULTATION

Manager Finance STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: Goal 8 COMMUNITY STRATEGIES

CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response


b. Delivery Program By providing Community leadership and to ensure the delivery of an efficient, effective Local Government Service. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications Nil. b. Financial Implications The draft 2019/2020 budget has adequate funds allocated for the maximum councillor and mayor fees.


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c. Legislative Implications The Annual Report and Determination of the Local Government Remuneration Tribunal (Attachment A1) is made in accordance with sections 239 and 241 of the Act. Section 248 of the Act requires that Council must either fix an annual fee in accordance with the Tribunal’s determination, or pay the appropriate minimum fees as determined by the Tribunal. d. Risk Implications Nil. e. Other Implications Nil. CONCLUSION The Local Government Remuneration Tribunal has released its annual determination of the minimum and maximum fees that apply to mayors and councillors in 2019/2020. The determination applicable to Upper Hunter Shire Council is: Category Councillor annual fee Mayor additional fee

Minimum Maximum Minimum Maximum Rural $9,190 $12,160 $9,780 $26,530 Council is required to fix an annual fee in accordance with the Tribunal’s determination, or pay the appropriate minimum fees as determined by the Tribunal.

ATTACHMENTS

1 Local Government Remuneration Tribunal Annual Report and Determination 2019/2020

Excluded

RESOLVED That:

1. the councillor fee for 2019/2020 be set at $12,160; and 2. the mayoral fee for 2019/2020 be set at $26,530 in addition to the councillor fee.

Moved: Cr L Driscoll Seconded: Cr R Campbell CARRIED


FOR AGAINST Councillor Bedggood Councillor Brown Councillor Burns Councillor Campbell


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Councillor Collison Councillor Driscoll Councillor Fisher Councillor Watts Total (8) Total (0)


General Manager's Unit


G.06.4 REQUEST FOR DONATIONS


AUTHOR: Karen Lee - Governance & Executive Support Officer

PURPOSE The purpose of this report is for Council to consider providing financial assistance to local community groups requesting donations.

RECOMMENDATION That Council

1. provide a donation to Cessnock Archers Inc. to the value of $200 to assist with fees for the use of the Moonan Camping Grounds and hire of portable toilets

2. provide a donation to Brendan Kelly to the value of $500 to assist with traveling costs to America in July to represent Australia, and the local area, at the National High School Finals Rodeo

3. provide a donation to Scone Films Inc. to the value of $2000 to help with the costs in promoting and running of the 2019 Scone Short Film Festival to be held over the weekend of 21 – 22 September 2019

4. provide a donation to Merriwa Central School to the value of $200 to assist with the fees for the hire of the Merriwa School of Arts on 6 - 7 August 2019 for a variety night event

5. provide a donation to Tyler Kelly to the value of $500 to assist with traveling costs to U.K in July for Tyler to take part as the Representative of Australia in various disciplines of International Horse Sports

6. provide a donation to Merriwa Central School to the value of $200 to assist with the fees for the hire of the Merriwa School of Arts on 29-30 August 2019 for the Little Sprouts reading day

7. provide a donation to Merriwa Tennis Club to the value of $200 to assist with the startup of the Merriwa Netball Club to purchase netball equipment including bibs and netballs

8. provide a donation to the Lions Club of Aberdeen Inc. to the value of $200 to assist with the installation costs of installing an irrigation system at Aberdeen Jockey Club Park, the total quoted cost for this system is $5665.00

9. provide a donation to the Merriwa Festival of the Fleeces Committee to the value of $686 to waiver the fees associated with the hire of the Merriwa School of Arts

BACKGROUND Council has received a number of requests for donations from local Community groups. Details of each request is provided below

REPORT/PROPOSAL

1. Cessnock Archers Inc. is a not for profit incorporated club which has a long association with Moonan Flat having held many shoots as part of ABA & then 3DAAA for more than 21 years. This year will be their 21st anniversary shoot, bringing




anywhere from 150 to 200 archers and their families. The Showground Trust has offered to assist by opening their facilities therefore we would like to ask Council to assist with this cost by way of donation and / or donation of additional portable toilets.

2. Brendan Kelly competed on the weekend of the 13th and 14th April this year at the

Australian High School Finals Rodeo which was held in Murrurundi, he competed in the high school section of the bull riding where he was the winner of the second round and ended up finishing 4th overall qualifying him for a spot on the team to represent Australia in Rock Springs, Wyoming from the 14th- 20th July 2019. Brendan completed his schooling years up to Year 8 at Scone Grammar School and his family have lived in Scone for 32 years. Brendan Kelly has requested financial assistance to assist with traveling costs to America in July to represent Australia at the National High School Finals Rodeo

3. Scone Films Inc. has requested that Council provide financial support to assist with

the promotion and running of the Scone Short Film Festival for 2018. The Festival focuses on providing a range of short films that are representative of Australian directing and acting talent. Scone Films Inc. has been supported by Council for this event over a number of years.

4. Merriwa Central School has written to Council requesting that the fees applicable for

hiring the Merriwa School of Arts on 6 - 7 August 2019 be waived. Merriwa Central School organises an annual Variety Night when students and teachers are able to entertain the Merriwa community in what seems to be a very challenging time in the area. Council has previously supported the event over a number of years. The school is happy to provide acknowledgement of Council’s assistance at the event.

5. Tyler Kelly is a very accomplished horseman. Tyler and his mother Michelle Kelly have to leave for the U.K on 7 July 2019 for him to take part as the Representative of Australia in various disciplines of International horse sports, having won the Australian Senior Championships for 2019. As Tyler is 16 years of age it is necessary for his mother to accompany him on this journey. Tyler Kelly has requested financial assistance to assist with travelling costs to U.K in July as the Representative of Australia in various disciplines of International horse sports.

6. Merriwa Central School would like to request to the use of the School of Arts from Thursday evening to Friday evening (29 & 30 August 2019). They would like to use the venue to host the annual Community Little Sprouts reading day. As this is a school not-for-profit event, they are requesting the fees be waived

7. After receiving the grant to re-surface the tennis courts and have a multi-purpose

court, the Merriwa Tennis Club have asked the town of Merriwa if they would be interested in playing netball at night. They were swamped with people showing their interest. At this stage they have 9 teams looking forward to the comp that they hope to start after the July holidays. Unfortunately they don’t have enough equipment to start this and were wondering if they could ask Council for some support. Thy will need at least 6 sets of bibs, others are getting donated and some netballs. The post pads are hoping to be donated too. The netball club and players will be affiliated with the tennis club and registered through netball NSW




8. Aberdeen Lions Club planned and developed Aberdeen Jockey Club Park more than twenty years ago, since the parks creation Aberdeen Lions Club have maintained and improved the park by installing shaded seating areas, planting trees and shrubs, grass mowing and general maintenance. With the current drought conditions they have been watering the park to keep it in top condition. Therefore hey are seeking a donation towards the costs of installing an irrigation system that was quoted to the value of $5665.00

9. The Merriwa Festival of the Fleeces Committee has requested Council to Waive the fees associated with the hire if the School of Arts in Merriwa from Thursday 6 June 2019 until Monday 10 June 2019 which was used for the Quilt Show as part of this year’s festival.

Copies of the requests for donations are attached

OPTIONS 1. Provide a donation 2. Provide an alternative donation amount 3. Not provide a donation

CONSULTATION

Director Corporate Services STRATEGIC LINKS

a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: Goal 2 - Promote wellbeing and a connected, healthy and happy Community.

CS3 Advocate for, support and provide services and facilities for young people, children, families and people with a disability. CS9 Value our heritage and cultural diversity, celebrating together and fostering creativity.


b. Delivery Program

Supporting children, young people, individuals and families so they can enhance their independence, inclusion, safety, self-esteem and or quality of life within the community.

c. Other Plans

Nil




IMPLICATIONS

a. Policy and Procedural Implications

The request falls within Council’s Donations Policy.

b. Financial Implications

The donations requested represent events and activities that span two financial years. Financial implications therefore will be as follows: Council has set aside $31,000 in the annual budget for the 2018/19 financial year for granting donations, with $2078 remaining before these proposed donations for the 2018/2019 financial year.

For those donations that relate to the 2019/20 financial year Council has set aside $31,000 in its annual budget for granting of donations.

c. Legislative Implications

Nil

d. Risk Implications

Nil

e. Other Implications Nil

CONCLUSION That Council provide financial assistance to the various requests for donations

ATTACHMENTS

1 Cessnock Archers - 21st anniversary shoot - Donation Request

2 Brendan Kelly - National High Schools Finals Rodeo - Donation Request

3 Scone Films Inc - Request for sponsorship to promote annual Scone Short Film Festival - Donation Request

4 Merriwa Central School - School of Arts Variety Night Booking - Donation Request

5 Merriwa Central School - Little Sprouts Reading Day - Fee Waiver - Donation request

6 Merriwa Tennis & Netball Club - Donation Request

7 Lions Club of Aberdeen Inc - Request for donation towards costs of installing irrigation system at Aberdeen Jockey Club Park - Donation Request

8 Merriwa Festival of the Fleeces - Donation Request

9 Tyler Kelly - U.K Tour - Donation Request




RESOLVED That Council

1. provide a donation to Cessnock Archers Inc. to the value of $200 to assist with fees for the use of the Moonan Camping Grounds and hire of portable toilets

2. provide a donation to Brendan Kelly to the value of $500 to assist with traveling costs to America in July to represent Australia, and the local area, at the National High School Finals Rodeo

3. provide a donation to Scone Films Inc. to the value of $2000 to help with the costs in promoting and running of the 2019 Scone Short Film Festival to be held over the weekend of 21 – 22 September 2019

4. provide a donation to Merriwa Central School to the value of $200 to assist with the fees for the hire of the Merriwa School of Arts on 6 - 7 August 2019 for a variety night event

5. provide a donation to Tyler Kelly to the value of $500 to assist with traveling costs to U.K in July for Tyler to take part as the Representative of Australia in various disciplines of International Horse Sports

6. provide a donation to Merriwa Central School to the value of $200 to assist with the fees for the hire of the Merriwa School of Arts on 29-30 August 2019 for the Little Sprouts reading day

7. provide a donation to Merriwa Tennis Club to the value of $200 to assist with the startup of the Merriwa Netball Club to purchase netball equipment including bibs and netballs

8. provide a donation to the Lions Club of Aberdeen Inc. to the value of $200 to assist with the installation costs of installing an irrigation system at Aberdeen Jockey Club Park, the total quoted cost for this system is $5665.00

9. provide a donation to the Merriwa Festival of the Fleeces Committee to the value of $686 to waiver the fees associated with the hire of the Merriwa School of Arts

Moved: Cr L Watts Seconded: Cr J Burns CARRIED

Cr Ron Campbell removed himself from the Chambers and did not participate in any discussion.



ATTACHMENT NO: 1 - CESSNOCK ARCHERS - 21ST ANNIVERSARY SHOOT - DONATION REQUEST

ITEM NO: G.06.4


CESSNOCK ARCHERS INC.

7 Sixth Street Cessnock mob; 0411816792

To Upper Hunter Council, Cessnock Archers is a Not For Profit Incorporated Club which has a long association with Moonan Flat, having held many shoots as part of ABA & then 3DAAA for more than 21 years. Since 1997 the Club has held an annual 3D shoot in the village over the October long weekend, missing only one year during this time. This year will be our 21st anniversary shoot and as a small club we would like to ask council for assistance in offsetting some of the costs involved. This shoot is very popular in our sport, bringing anywhere from 150 to 200 archers and their families to Moonan Flat for the weekend, these archers come from all over Australia, with many arriving several days before the weekend and staying a few days afterwards. Our archers and their families bring considerable revenue to council for use of the camping area and bring an injection of funds into the local economies of not only Moonan Flat and Gundy but also the township of Scone. While we understand that the Council owned mobile showers and toilet facilities are always unavailable due to other annual events, we've appreciated Council support in the past by providing campers with additional portable toilets to ease the burden on the existing toilets. The combination of drought and lower water conditions in the river are a concern with so many people expected, The Showground Trust has offered to assist by opening their facilities at a cost to the Club for the weekend. We would like to ask Council if they would be able to assist with this additional cost by way of a donation. Even if this isn't possible, we'd like to ask that the shower and toilet facilities be prepared with enough water, toilet paper, hand washing facilities,ect and the septic tank be able to handle the additional campers. Additional bins and a few portable toilets would be most appreciated by the Club and campers. If the Mayor or any of the Councillors or management of Council would like to participate in our presentation we'd be more than happy to involve them. We would like to Thank Council for their donation from 2018, it was very much appreciated. We look forward to hearing from you and Thank You in advance for any assistance Council can offer. Regards Cessnock Archers Inc. Julie Evans

ATTACHMENT NO: 2 - BRENDAN KELLY - NATIONAL HIGH SCHOOLS FINALS RODEO - DONATION REQUEST

ITEM NO: G.06.4


To The General Manager, Hi, my name is Brendan Kelly and I am a Year 12 student at Farrer Memorial Agricultural High School at Tamworth. I completed all of my schooling years up to Year 8 at Scone Grammar School and my family have lived in Scone for 32 years. I am writing to you to apply for a possible grant to assist me in my travels to America in July to represent Australia, and my local area, at the National High School Finals Rodeo. On the weekend of the 13th and 14th April this year I competed at the Australian High School Finals Rodeo which was held in Murrurundi. I competed in the high school section of the bullriding where I was the winner of the second round and ended up finishing 4th overall qualifying me for a spot on the team to represent Australia in Rock Springs, Wyoming from the 14th- 20th July 2019. Its been a dream of mine to be able to go over and compete in America and after falling just short of qualifying last year, I fought hard to make it happen this time. Any financial assistance would be greatly appreciated to help with my travel expenses and I thank you for considering to support me. Kind regards, Brendan Kelly Brendan Kelly Midlands Moobi Road Scone NSW 2337 [email protected] 0427453111

ATTACHMENT NO: 3 - SCONE FILMS INC - REQUEST FOR SPONSORSHIP TO PROMOTE ANNUAL SCONE SHORT FILM FESTIVAL - DONATION REQUEST

ITEM NO: G.06.4


ATTACHMENT NO: 4 - MERRIWA CENTRAL SCHOOL - SCHOOL OF ARTS VARIETY NIGHT BOOKING - DONATION REQUEST

ITEM NO: G.06.4


ATTACHMENT NO: 5 - MERRIWA CENTRAL SCHOOL - LITTLE SPROUTS READING DAY - FEE WAIVER - DONATION REQUEST

ITEM NO: G.06.4


Hi, Merriwa Central School would like to request in writing to book the School of Arts from Thursday evening to Friday evening (29th and 30th August). We would like to use the venue to host the annual community Little Sprouts reading day. As this is a school not‐for‐profit event, we request for fees to be waived. We would also like to request for Sulley's Lane to be closed on the Friday to ensure safe walking for students on the day. We understand that another group have hire of the hall on a Thursday evening, we are hoping to access the supper hall if possible, so that we can start setting up for the event. If you require any more information or if there is anything else that needs to be done, please let me know. Kind regards,

Keirra Hourn Release Teacher Merriwa Central School Bow St, Merriwa Ph: (02) 65482119 Fax:(02) 65482534

ATTACHMENT NO: 6 - MERRIWA TENNIS & NETBALL CLUB - DONATION REQUEST ITEM NO: G.06.4


From: Michelle Loft [mailto:[email protected]] Sent: Friday, 7 June 2019 1:15 PM To: Council Internet Mail <[email protected]>; [email protected] Subject: Merriwa netball start up fund

Hi

After receiving the grant to resurface the tennis courts and have a multi purpose court, myself and the tennis president, Jason Bear, have asked the town of Merriwa if they would be interested in playing netball at night.

We were swamped with people showing their interest. At this stage we have 9 teams looking forward to the comp that we hope to start after July holidays.

Unfortunately we don’t have enough equipment to start this and we were wondering if we could ask council for some support.

We will need at least 6 sets of bibs, others are getting donated, and some netballs. The post pads are hoping to be donated too. We can save for them later if need be.

The netball and players, which will be affiliated with the tennis club, will be registered thought netball NSW.

Hoping you can help us out.

Many thanks

Michelle Loft

C/o Jason Bear

--

Regards

Michelle Loft

ATTACHMENT NO: 7 - LIONS CLUB OF ABERDEEN INC - REQUEST FOR DONATION TOWARDS COSTS OF INSTALLING IRRIGATION SYSTEM AT ABERDEEN JOCKEY CLUB PARK - DONATION REQUEST

ITEM NO: G.06.4


ATTACHMENT NO: 8 - MERRIWA FESTIVAL OF THE FLEECES - DONATION REQUEST ITEM NO: G.06.4


Hi Gaynor , Could you please past this on to the appropriate department, The Merriwa Festival of the Fleeces Committee would like to ask Council to waiver the fees associated with the hire of the School of Arts, in Merriwa from Thursday 6th June 2019 until Monday 10th June 2019 which was used for the Quilt Show as part of this year’s festival. Regards Sheree Kelly Tourist Officer

ATTACHMENT NO: 9 - TYLER KELLY - U.K TOUR - DONATION REQUEST ITEM NO: G.06.4




G.06.5 SUPPORT FOR HUNTER RIVER DISTRICT GOLF ASSOCIATION COMPETITION AT SCONE GOLF COURSE.


AUTHOR: David Gatwood - Manager Business Services

PURPOSE The purpose of this report is to seek support of Council in hosting the Hunter River District Golf Association (HRDGA) representative match at the Scone Golf Course on Saturday 27th and Sunday 28th July 2019.

RECOMMENDATION That Council support the HRDGA representative match by providing a donation of $600.00 being the cost of green fees for 12 players over the 2 days of competition.

BACKGROUND The HRDGA is one of the State’s oldest golf associations and play 2 representative match play tournaments annually against neighbouring Districts, namely Newcastle DGA and Central Coast DGA. These matches attract the elite players from each area with the Hunter team selected from 16 clubs and in the past Scone golfers have been represented. Scone Golf course was selected last November on the proviso the new course would be open for play and as an opportunity to promote the facility via exposure to Hunter and Newcastle players and officials. REPORT/PROPOSAL Hosting this event will provide the opportunity to invite the top echelon of golfers and officials in the Hunter and Newcastle to experience our new $4 million redeveloped golf course. The feedback on the new golf course from Scone Golf Club Members and the general public has been very positive and staging this event will provide exposure to a broader audience. One of the requirements of the host of this event is that no green fees are charged for the competition. As Council is precluded from waiving fees and charges it is proposed that a donation to cover the cost of 12 players be approved. OPTIONS 1. Support the recommendation by approving the donation. 2. Decline the donation. CONSULTATION

Mick Alsleben (Acting Club Captain Scone Golf Club & HRDGA Representative) Gordon Halliday (Chairman Scone Golf Club) Nick Havyatt (Director Infrastructure Services)

STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:



Goal 2 Promote wellbeing and a connected, healthy and happy Community. CS5 Advocate for, support and facilitate the provision of facilities for health and

health related services. Goal 5 A sustainable and prosperous economy.

CS23 Facilitate and support increased and innovative tourism and marketing opportunities.


<<Enter text here>> b. Delivery Program

Promotion of the Upper Hunter Shire as a tourist destination. Partnerships with community event organisers in the Upper Hunter, and co-ordinate

tourism events. Increased number and scale of tourism events.

c. Other Plans NIL IMPLICATIONS a. Policy and Procedural Implications NIL b. Financial Implications The total financial implications amount to a donation of $600.00. The financial benefit of hosting the event is the cost of meals, accommodation and incidentals for 12 players, families and officials over the 2 day weekend period will benefit Scone based businesses.



c. Legislative Implications NIL d. Risk Implications NIL e. Other Implications NIL CONCLUSION The hosting of the HRDGA event provides an ideal opportunity for some of the best amateur golfers in the Hunter and Newcastle to experience the newly redeveloped Scone Golf Course.

ATTACHMENTS

There are no enclosures for this report

RESOLVED That Council support the HRDGA representative match by providing a donation of $600.00 being the cost of green fees for 12 players over the 2 days of competition.

Moved: Cr M Collison Seconded: Cr R Campbell CARRIED






INFRASTRUCTURE REPORTS

I.06.1 IMPLEMENTATION OF LEVEL 1 WATER RESTRICTIONS



PURPOSE The purpose of this report is to request that Council implement Level 1 water restrictions across the Shire as a proactive and precautionary drought and demand management measure.


1. implement mandatory Level 1 Water Restrictions for all supply systems (except Murrurundi) in the Upper Hunter Shire from 1 July 2019, with restricted usage as per the 2014 Upper Hunter Shire Council Drought Management and Emergency Response Plan (DEMP)

2. place a moratorium on the legislative enforcement of the mandatory Level 1 Water Restrictions until 1 September 2019

3. approve Level 1 Water Restrictions to remain in place indefinitely until either; a) the ordinary trigger point for implementing Level 2 Water Restrictions is

reached as per the existing 2014 Drought Management and Emergency Response Plan (DEMP), or;

b) Council adopts a new Drought and Emergency Management Plan at which time the Water Restriction trigger points will be implemented as per the new plan, or;

c) Council decides to increase or decrease water restrictions as per another separate recommendation to Council, and outside of the existing 2014 Drought Management and Emergency Response Plan (DEMP)

BACKGROUND Most of NSW is currently experiencing ongoing and severe drought with the water level in Glenbawn Dam 51.6% of capacity as at 13 June 2019 and falling. While the current forecast is for continued dry conditions through winter and into spring, it is expected that 100% high security and 100% general security allocations will be made available for the 2019-20 water year for users on the Hunter regulated river water source, which includes the Scone and Aberdeen water supply systems. This means that the trigger point for water restrictions in Scone and Aberdeen (being a percentage reduction in high security allocation) would not be reached for at least another year. At the same time, the Upper Hunter Shire may potentially be entering our third consecutive summer with higher than average water consumption. In the 2017/18 year Scone/Aberdeen used 23% more water than the year before, and Merriwa used 29% more. In Scone/Aberdeen, the high consumption meant that Council’s 2,000ML high security allocation from Glenbawn Dam was actually exceeded by 17ML (noting that Council also have 769 ML general security allocation available).




So far this year (YTD May 2019), and following the implementation of voluntary ‘Water Wise’ rules (similar to a Level 1 restriction level), consumption in Merriwa has fallen 12.4% (compared with YTD May 2018). Likewise, consumption in Aberdeen is down 10.8%. While Scone itself is up 1.9% (likely due to ongoing water carting activities, including the daily water carting to Murrurundi), the total water consumption for the Scone/Aberdeen supply system has still dropped 0.7% overall. However, Council will likely exceed the 2000ML high security allocation from Glenbawn Dam again this year by a small amount. Refer to Attachment 1 for a further breakdown of consumption.

WATER CONSUMPTION – YEAR TO DATE (MAY) Supply System May 2018 May 2019 % Change Merriwa 307 ML 269 ML - 12.4% Scone 1528 ML 1541 ML + 1.9% Aberdeen 387 ML 345 ML - 10.8% Scone/Aberdeen 1915 ML 1901 ML - 0.7% For the 2019/20 year, Council expects consumption to remain higher than average. The Murrurundi water supply scheme will also be added permanently to the Scone/Aberdeen water supply scheme this coming year with Level 6 restrictions removed, which will likely mean that the 2000ML high security allocation from Glenbawn Dam will be exceeded regularly, and Council will be reliant on the 769ML general security allocation to meet our needs. Note: Based on the current Hunter Valley water allocation outlook for the 2019-20 water year, there is no immediate predicted shortfall in overall water availability with the addition of the Murrurundi scheme to the Scone/Aberdeen scheme. Water restrictions are NOT a prerequisite for connecting Murrurundi to Glenbawn Dam. The addition of the Murrurundi scheme will mean that Council will follow the relevant steps to increase our high security allocation from Glenbawn Dam for future supply years and long term growth, but that is part of a separate process not covered in this report. However, the overall expectation is for continued dry conditions and continuing (or increasing) high consumption across the Shire in all water supply schemes. REPORT/PROPOSAL It has been generally recognised that the Council could and should be doing more in regards to suitable water demand management, which was the motivation behind implementing voluntary ‘Water Wise’ rules last summer. Upper Hunter Shire Council, Muswellbrook Shire Council and Singleton Council are part of the Upper Hunter Water Alliance (referred hereafter as the Alliance), share this view that more could be done in response to the ongoing drought conditions in the Hunter. All three Councils have existing Drought Management and Emergency Response Plans (DEMPs) that are in need of an update, and do not adequately stage the implementation of water restrictions from a demand management perspective. For those systems on the Hunter regulated river water source (such as Glenbawn Dam), restrictions are applied in an administrative way in response to imposed cuts to high security allocations from state regulators – similar to how a primary producer might curb their output in response to a reduced water allocation for an upcoming financial year. This is not an appropriate approach in regards to community expectations or promoting sustainable water consumption practices.




The Alliance, in consultation with the NSW Department of Industry Water, will develop a joint Upper Hunter Drought and Emergency Management Plan (DEMP) for the three Councils. The intention would be for the new joint DEMP to replace Council’s existing 2014 DEMP. This will ensure that in the future, restrictions are applied consistently across all three Council areas and that the suitability of restriction trigger points are appropriate and meet community expectations. This will also provide some cost efficiency in regards to communicating future restriction level changes and/or water usage information (e.g. via joint radio or newspaper announcements). In the meantime, the Alliance are intending to introduce mandatory Level 1 Water Restrictions for all the supply systems in each Council area – this includes Scone, Aberdeen, Merriwa and Cassilis but does not include Murrurundi as they are already on Level 6 restrictions – to be effective from 1 July 2019 and enforceable from 1 September 2019. These restrictions will remain in place indefinitely until a new DEMP is developed, or via a future Council recommendation. These restrictions are similar to the voluntary ‘Water Wise’ rules that are already in place, and are designed to curb water consumption while not being excessively onerous to residents or businesses. The full Level 1 restriction impacts are contained as an attachment to this report, however the main affect will be minor restrictions on the use of outside watering. Specifically:

No washing down of walls or paved surfaces. No leaving hose or taps running unattended. Watering of lawns and gardens only permitted between 6am and 9am, and 6pm and

9pm daily (during daylight savings); and between 6am and 10am, and 4pm to 10pm daily in the cooler months.

Car washing with bucket and trigger hoses permitted on your lawn at any time.” OPTIONS 1. Accept the recommendation of this report. 2. Continue with only voluntary ‘Water Wise’ rules in place and follow the existing 2014

Drought Management and Emergency Response Plan in regards to the trigger points for water restrictions.

CONSULTATION

General Manager Director Infrastructure Services Manager Water and Sewer Muswellbrook Shire Council Singleton Council

STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows: BUILT & NATURAL ENVIRONMENT Goal 4 Plan for a sustainable future

CS15 Plan, facilitate and provide for a changing population for current and future generations.




Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations.

CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management.

CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.


b. Delivery Program The report addresses the following objectives for works up to 30 June 2019 as described in the 2018/19 DPOP: Water Supplies

To provide an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis.

c. Other Plans Integrated Water Cycled Management Plan IMPLICATIONS a. Policy and Procedural Implications Implementing Level 1 water restrictions now is operating outside of the current Drought Management and Emergency Response Plan. There should be restraint in regards to making decisions outside of the adopted Plans without significant cause, otherwise there is a risk that Council’s strategic documents may begin to be undermined. b. Financial Implications Should Level 1 restrictions prove effective, there will be less revenue from water charges that would otherwise be received. c. Legislative Implications




Under Part 6, Division 1, Clause 137 of the Local Government (General) Regulation 2005, Council is empowered to restrict water supply (by public notice published in a newspaper circulating within the Council’s area). d. Risk Implications The purpose of the report is to proactively manage the potential risk associated with insufficient water availability should the drought continue. e. Other Implications Some residents will be impacted more than others, depending on their specific situations and water use habits. However, Level 1 restrictions should not be excessively onerous to most residents and businesses. CONCLUSION This report recommends that Council implement Level 1 water restrictions now and in step with Muswellbrook Shire Council and Singleton Council, so that more sustainable water use practices in the community can be established before the hot weather returns and with regard to continued drought conditions. Overall water use across all of Council’s water supply schemes continues to be higher than average, and in particular there will be increasing demands on the available water from Glenbawn Dam as Murrurundi and other villages are connected in the future. Council should also commit to undertaking the development of a new Drought Management and Emergency Response Plan as a joint project with Muswellbrook Shire Council and Singleton Council, so that we have a consistent and more appropriate approach to drought management across the whole region.

ATTACHMENTS

1 Water Consumption Year to Date May 2019

2 2014 UHSC Drought Management and Emergency Response Plan - Water Restrictions


1. implement mandatory Level 1 Water Restrictions for all supply systems (except Murrurundi) in the Upper Hunter Shire from 1 July 2019, with restricted usage as per the 2014 Upper Hunter Shire Council Drought Management and Emergency Response Plan (DEMP)

2. place a moratorium on the legislative enforcement of the mandatory Level 1 Water Restrictions until 1 September 2019

3. approve Level 1 Water Restrictions to remain in place indefinitely until either; a) the ordinary trigger point for implementing Level 2 Water Restrictions is

reached as per the existing 2014 Drought Management and Emergency Response Plan (DEMP), or;

b) Council adopts a new Drought and Emergency Management Plan at which time the Water Restriction trigger points will be implemented as




per the new plan, or; c) Council decides to increase or decrease water restrictions as per another

separate recommendation to Council, and outside of the existing 2014 Drought Management and Emergency Response Plan (DEMP)

4. Make representations to the appropriate bodies to place all users in the Hunter catchment onto water restrictions.

Moved: Cr J Burns Seconded: Cr L Watts CARRIED The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows:


ATTACHMENT NO: 1 - WATER CONSUMPTION YEAR TO DATE MAY 2019 ITEM NO: I.06.1





RESPONSES TO PREVIOUS QUESTIONS

RPQ.06.1 RESPONSES TO PREVIOUS QUESTIONS


AUTHOR: Teresa Ellis - Governance & Executive Support Officer

RECOMMENDATION For notation only. BACKGROUND At the ordinary meeting of Council on 27 May 2019 the Councillors questions were raised and tabled as per attached report. Outstanding questions from previous council meetings are also tabled in the attached report.

ATTACHMENTS

1 Council Meeting - Councillor Questions - Updated June 2019

For notation only Councillor Questions Cr Ron Campbell 1 Merriwa Dr surgery upgrade...Has this matter been finalised as funds have been

allocated for the work. Response: Taken on Notice 2 The proposed Bus shelter at the Merriwa primary school,,,has the matter been

progressed as it will rain one day . Response: Taken on Notice 3 The Return and Earn facility at Merriwa,,

As the amount of material eligible has increased dramatically and the local operator of the hardware store cannot cope with the volume,can pressure be brought on the operators of of these facilities to have one installed at Merriwa.. The distance from any existing facility.

Response: Taken on Notice




Cr Josh Brown

1. Can the GM consider the replacement of the water restriction signage in Murrurundi and at other locations around the Shire with larger signs to better promote the water restrictions in place to travellers and residents?

Response: The General Manager advised that this will be done.

2. Can a Return and Earn facility be installed in Merriwa? The existing cash for cans

has more than doubled in the past 6 months and cannot cope with the volume. Oct/Nov 1392 cans and closed April 4850. Recycling has taken off and that Merriwa desperately needs this facility.

Response: Taken on Notice

Cr Lee Watts

1. Asked for clarification of her question regarding the update from her previous question regarding the outdoor gym equipment that was removed at Bill Rose Sports Complex due to the Bypass.

Update: Director Infrastructure Services clarified that the new site for the equipment is posing problems due to how large the site needs to be and the drainage required.




CR Item Action Meeting Date

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Cr Abbott Some time ago Eurobodalla Council wrote to us (and to many other councils in NSW) to ask us to join in with the balloon ban. Council resolved to do this, so where is our “Balloon Ban Policy”? I could not find it on the UHSC website

Response: Director Environmental and Community Services advised that there is no policy document in place other than the Council resolution. Council’s ‘Balloon Ban Policy’ will be incorporated into the Single Use Plastics Policy. No further update required.

27/05/19 Environmental & Community Services

Where on the UHSC website is the result of the Joint Regional Planning Panel decision regarding the 24‐hour Truck Stop proposed for Aberdeen and their noting of environmental and climate change factors which they omitted to mention in their statement of reasons for deferral of their decision?

Response: The Director Environment and Community Services advised that there has been no final decision. Cr Sue Abbott asked if there is a timeframe of when the decision will be made? Respose: The Director of Environmental & Community Services advised that he estimates a decision within a couple of months and the decision will be advertised on our website. No further update required.


Please can I have the “Review of Environmental Factors” that Daracon are to abide by whilst building the Scone Bypass?

Response: The Director of Environmental & Community Services advised that we can provide a copy and that it is also available on the RMS website. Update: A website link to the Review of Environmental Factors for the Scone Bypass has been provided to Councillor Abbott.


1)In relation to council events and as the chair of the Library Advisory Committee, why was I not sent an invitation to the Simultaneous Reading Event held at the Scone Council Chambers

1)Response: The General Manager apologised that Cr Abbott was not notified personally of the event. 2)Response: The General Manager apologised that this had occurred. 3) Response: The General Manager advised that all future Council events would be put in the Councillors Weekly Update.






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last week? 2)Why was the media release sent out after the event? 3) For all future council events, please could all councillors be formally invited and please could these events be entered into our digital calendars? 4) Also, could we consider handing out order of ceremonies or such like programmes with instructions as to how the events are to proceed for the public as they arrive?

4)Response: The General Manager advised he would take that on notice. Update: Where possible, and depending on the size and significance of the event, Council staff will provide attendees of Council events with a program or an order of ceremonies.

Further to Councillor Watts’ request at the last Ordinary Council Meeting for council action on housing and the homeless, and my notice of motion last June 2018 regarding an affordable housing scheme where council resolved that subject to available funding an affordable housing background

Response: The General Manager advised that they will be completing a study to find out the cost implications and there will be a report back to Council with the results. Update: Council will continue to seek grant funding to prepare an affordable housing background report on housing needs and issues in the Upper Hunter Shire LGA.






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report on housing needs and issues in the Upper Hunter LGA including research and analysis of the housing market and housing affordability would be prepared, and my revisiting this motion for this month’s business papers, what is the likelihood that every shire resident will have access to a decent long‐term home in the foreseeable future? Until this happens, I will struggle to support any major projects that only benefit the comfortable and well‐off.

I still cannot find Schedule 2 for the wind farm project. Did other councillors receive a copy and if so, could I please have a copy too?

Response: The General Manager advised he will provide these to Cr Abbott. Update: A copy of Schedule 2 has been provided to Councillor Abbott.


I have raised water before and I raise it again. Lack of water is a significant problem for rural NSW and rural towns are facing the enormity of running out very soon and then looking at water‐carting. But in relation to water‐carting, many are asking “where

Response: The General Manager advised that NSW Water are the controllers of the restrictions to be put in place and they review this at 30 June each year. He would assume that given that the dam is at or below 50%, they would be soon enforcing water restrictions come this date. Update: The matter is being addressed in this Council meeting.

27/05/19 Infrastructure services





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from?”. When will water restrictions kick in for Scone? And do we have a rigorous education programme and advice package on how to minimise daily water usage?

Cr Watts Can Council look at a footbridge for the gully in Oxford Road Scone? This is a high traffic area for the Pre School, Senior Citizens Centre, Mens Shed and a school bus stop. It might be appropriate to look at the footbridge at Park Street Scone.

The General Manager advised that this matter will be referred to the Infrastructure Services Committee. Update: Councils Assets team will review the proposal and provide a report to the Infrastructure Services Committee Meeting.

29/04/19 Infrastructure Services

Cr Watts I would like to raise the question of the timeframe again for when the outdoor exercise equipment will be replaced and up and running at Bill Rose Sporting Field, Scone.

The Director Infrastructure Services advised that the project was in design stage at the moment of the overall layout of the playground equipment and there should be a program of works shortly. The General Manager added that there is a matter in regards to drainage which is being designed. At the moment the drainage concentrates down near that particular location so staff are making sure that the drainage is corrected first before the equipment is installed. Update: Asset Services Team are currently working with design consultants to assess the drainage requirements at the site. The






CRM Responsibility

site is being so large and flat, is creating a complex site to drain.

Cr Watts I would like to raise the issue of homelessness and domestic violence once again. I am concerned that Council may not be aware of how many people are in need of support in this Shire. They may not all live local and may end up here for many reasons but I believe it is our duty as human beings to do the best we can for a person or family that has no one and nowhere left to go or turn. It may not be Council’s role but like many services Council picks up if it needs to be addressed. I see an average of two per week at the Neighbourhood Centre; both individuals and families. Why they see me could be because they have left their home due to a domestic violence, they may have nowhere to live due to rent prices, they may have just been released from gaol, or just have no accommodation and

The General Manager advised that staff would work with Cr Watts in regards to any possible future funding applications. Update: The building for this is having a final inspection and plans drawn up for a proposal.

29/04/19 Corporate Services





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cannot get any. This week I will see an increase, as renters that do not have a lease can be asked to vacate their accommodation during the horse festival period. Domestic violence and homelessness is real in the Upper Hunter and Council supports the causes such as the Candlelight Vigil this Wednesday and White Ribbon Day but I believe we now need to do more. There are approximately twenty matters in court that are domestic violence related every month in Scone. In the past twelve months Council has applied for many grants at a time when money from the State Government has just about been given out for anything that was asked for. While any grant funding to improve the infrastructure and programs in the Upper Hunter Shire is worthy I believe we may





CRM Responsibility

need to spend some additional time to identify and apply to support the people that need our help the most. From memory there has only been one application for housing support and I think Council was unsuccessful. Can I encourage Council to help those that are in need of the most support and look for opportunities to secure funds to make their lives a little safer?

Cr Watts Where is Council at with the public toilets in Kelly Street? They were due to start in January 2018.

The General Manager advised that the Revitalisation Committee has discussed this. Builders have been engaged to carry out demolition works at the site. The DA is being modified with community consultation to take place as a result of that. Cr Burns added that the money that was promised by the State Government that has not yet been received is what is being earmarked for the public toilets. Update: Council has just received the draft deed document. Staff are reviewing the documentation which will be sent to Sydney and then signed. It is anticipated that this process could take up to one month.


Cr Burns At the October 2016 Ordinary meeting of Council, this council

The General Manager advised that discussion has been held in regards to that part of the rural road network. The advice is that






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resolved the following: That Council:

Seek advice from a geotechnical consultant on appropriate ways to manage the slope site located at 15.1km along Rouchel Road.

Consider for inclusion in future DPOP’s the capital works associated with each rock face and major river embankment protection works identified and supported by expert geotechnical recommendations. Can Council please be updated on the state of each of the point that were resolved?

the scope of works to secure that face is an unknown amount of money. Staff are looking at options of potentially relocating the road across the brook and we are focusing more on that where there is a bit more certainty around the finished outcome and the impact of that particular slope. A formal response will be provided at the next meeting. Update: Pont 1. It is proposed that additional geotechnical investigation will be undertaken at the cutting at chainage 15.1 km along Rouchel Road as part of the development works in the 2019/2020 Budget proposal. Point 3. $50,000 has proposed in the 2019/2020 Budget for the development of the works required on Rouchel Road.

Cr Burns At a recent meeting with Cr Linda Scott President of LGNSW I was heartened to hear that Metropolitan Councils were looking for ways to help out their Rural and regional Cousins during this time of drought. The help that they are talking about is man power. Can council please make representations to LGNSW to place our gratitude and

Taken on notice. Update: Staff are reviewing the logisitics and complexities with taking up this offer. This ranges from insurances, accommodation, equipment, inductions and so on.





CRM Responsibility

acceptance of this offer and enter into negotiations on possible enterprises whereby we can gain assistance. These types of staff exchanges can be an environment for our Staff to learn from their staff and their Staff can learn from ours. Exchanges of ideas and methods can only improve our abilities.

Cr Campbell In 2018 a grant was successful for the installation of security cameras in the business area of Merriwa. Has any discussions taken place with local businesses as to the positioning of the cameras? If not, can this take place and the cameras be installed? Cr Campbell requested further clarification in regards to the security cameras and when they can be installed. Cr Campbell has spoken with some of the businesses in Merriwa and they are unaware of any staff speaking with them.

The General Manager advised that discussions have been held in regards to the locations of these cameras. A response will be provided to the next meeting. Update: The Director Corporate Services replied that it is a resourcing issue as there are a lot of projects going on at the moment. Discussion was held today regarding setting up a small project group to get it going. Consultation should be had with the police as well as local businesses to see if there are any areas where there is potentially unfavourable behaviour or any areas that need to be targeted and will be progressing the matter as soon as possible. Update: The Director of Corporate Services has advised that the cameras have been ordered and are expected to be installed by 30 June 2019.

25/03/19 Corporate Services

Cr Campbell After receiving another rain Taken on notice. 25/03/19 Infrastructure





CRM Responsibility

storm, which further eroded the Killoe Road, Black Lane, a site inspection has not occurred to address this problem. Can you advise when this will take place?

Update: Emergency repair to Killoe Rd formed section has been completed. Further investigation of Road conditions are scheduled to be completed by the end of May.

Services

Cr Watts Can Council please investigate through the Traffic Committee a second crossing for St Marys School?

The Director Infrastructure Services advised that investigation of a second crossing at St Marys School will be put on the agenda of the Traffic Committee. Update – Staff are currently investigating options and a report will be prepared for the next Traffic Committee.

25/02/19 N/A Infrastructure Services

Cr Watts I raised at Council maybe 12 months ago looking at using inmates from St Heliers to work at the local Cemeteries. The last discussion was Council was imminent in setting up a work program. What has happened to this?

The Director Infrastructure Services advised that Council has used the St Heliers work team on the cemeteries in the past. Staff will talk with them again about developing a long term works program. Update – No update at this stage





CLOSED COUNCIL RESOLVED That Council move into Closed Council with the press and public excluded in accordance with Section 10(2)(c) of the Local Government Act 1993.

Moved: Cr J Burns Seconded: Cr R Campbell CARRIED

Report To Confidential Ordinary Council Meeting 24 June 2019

Corporate Services


CONFIDENTIAL REPORTS

CR.06.1 UPDATE ON STRATEGIC LAND PURCHASE - SCONE.


AUTHOR: David Gatwood - Manager Business Services

This matter is considered to be confidential under Section 10A(2) (c) of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

RESOLVED That Council adopt the recommendation as per the confidential report.

The DIVISION was taken and the names of the Councillors voting FOR and AGAINST were as follows: Moved: Cr K Fisher Seconded: Cr R Campbell CARRIED

FOR AGAINST Councillor Brown Councillor Bedggood Councillor Burns Councillor Watts Councillor Campbell Councillor Collison Councillor Driscoll Councillor Fisher Total (6) Total (2)


Corporate Services


CR.06.2 TENDER T501920HUN - PROVISION OF ROAD RESURFACING



This matter is considered to be confidential under Section 10A(2) (d ii) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (ii) confer a commercial advantage on a competitor of the Council. (Tender )


Moved: Cr L Watts Seconded: Cr K Fisher CARRIED




Corporate Services


CR.06.3 TENDER NO 09/2019 SUPPLY AND DELIVERY OF TWO (2) 6X4 TIPPING TRUCK AND TRAILER COMBINATIONS



This matter is considered to be confidential under Section 10A(2) (c) of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


Moved: Cr K Fisher Seconded: Cr J Burns CARRIED



RETURN TO OPEN MEETING RESOLVED That the meeting move back into Open Council.

Moved: Cr J Burns Seconded: Cr M Collison CARRIED THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 6.08 PM

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER … · Cr Kiwa Fisher (Chair), Cr Ron Campbell....

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