Minutes of the Meeting of Executive Council of Indian...
Transcript of Minutes of the Meeting of Executive Council of Indian...
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Minutes of the Meeting of Executive Council of
Indian Society of Plant Genetic Resources (ISPGR), New Delhi
April 11, 2016
A meeting of the Executive Council (EC) of the Indian Society of Plant Genetic Resources (ISPGR) was
held on April 11, 2016, under the Chairmanship of Dr R.S. Paroda, President, ISPGR. The meeting was
held in the Dr H.B. Singh Committee Room of the ICAR-National Bureau of Plant Genetic Resources
(ICAR-NBPGR), New Delhi. Dr P.N. Mathur, Co-organizing Secretary, International Agrobiodiversity
Congress 2016 (IAC2016) was Special Invitee. Dr R.R. Hanchinal, Co-Chair, National Steering
Committee, IAC 2016 and Editor-in-Chief, Indian Journal of Plant Genetic Resources (IJPGR) and all
Delhi-based Editors (IJPGR) were also invited for this meeting.
The following members of the EC were present:
1. Dr R.S. Paroda, President
2. Dr R.C. Agrawal, Vice President
3. Dr R.K. Tyagi, General Secretary
4. Dr J.C. Rana, Joint Secretary
5. Dr Anuradha Agrawal, Treasurer
6. Dr Neelam Sharma, Councillor (North Zone)
7. Dr SK Singh, Councillor (East Zone)
Special Invitees for the meeting of the EC included:
1. Dr P.N. Mathur, Reginal Director, Bioversity International, New Delhi
2. Dr R.R. Hanchinal, Co-Chair, National Steering Committee, IAC 2016 and Editor-in-Chief, IJPGR,
New Delhi
3. Drs Sudhir Kochhar, Ruchira Pandey, Anjula Pandey, M.C. Yadav, Celia Chalam, M.K. Rana and
Sunil Archak (Delhi-based Editors)
Dr J.S. Sandhu, Vice President, ISPGR and Dr D.B. Parakh, Councillor (North Zone) could not attend
the meeting due to some preoccupation.
With the permission of Chair, the following agenda were discussed and decisions were taken:
Agenda 1. Welcome and Introductory remarks
At the outset, the General Secretary welcomed the President and EC members, Editor-in-Chief and Editors
of the ISPGR and thanked them for their support in carrying out various activities of ISPGR. He profusely
thanked Dr R.R. Hanchinal to accept the responsibility of Editor-in-Chief of IJPGR and all other Editors
for critically handling the manuscripts of IJPGR and bring the journal in time with quality papers.
In his opening remarks, Dr R.S. Paroda, President, also welcome all the members and special invitees. He
placed on records his sincere thanks to Dr R.R. Hanchinal to accept the responsibility of Editor-in-Chief of
IJPGR and also thanked Dr Sunil Archak for agreeing to work as interim Editor-in-Chief and to accept the
responsibility of Member Secretary of Technical Programme Committee of IAC2016. He expressed the
confidence that under the guidance of Dr Hanchinal, the quality of journal will further get improved.
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Agenda 2. Confirmation of the Minutes of previous Meeting
The Minutes of the meeting held on May 28, 2015 were confirmed. Dr Tyagi presented the ATR with
reference to previous EC meeting (Annexure 1; Agenda 2; ppt presentation Point No. 1-9). Dr Paroda
expressed his satisfaction about the progress made by the EC members.
Agenda 3. Updates on 1st International Agrobiodiversity Congress (IAC2016) and consideration for:
(a) Approval of Core and Local Organizing Committees
(b) Mode of registration
(c) Hiring of Contractual help for additional work of IAC2016
The General Secretary presented the progress of IAC 2016 during the meeting (Annexure 1; Agenda 3; ppt
slide No. 5-12). The President appreciated the efforts and profusely thanked Prof. M.S. Swaminathan for
his overall guidance. He also thanked all the members of International Organizing Committee and National
Steering Committee of IAC for their support and cooperation.
(a) Following Core Committee and Finance and Purchase Committee for effective organization of IAC
2016 were approved by the EC:
Core Organizing Committee
Dr R.S. Paroda, ISPGR, New Delhi Chair
Dr P.N. Mathur, Bioversity International, New
Delhi
Member
Dr R.K. Tyagi, ISPGR, New Delhi Member
Dr R.C. Agrawal, ISPGR, New Delhi Member
Dr Sunil Archak Member
Dr Anuradha Agrawal, ISPGR, New Delhi Member Secretary
Finance and Purchase Committee
Dr R.R. Hanchinal, PPV&FRA, New Delhi Chair
Dr P.N. Mathur, Bioversity International, New Delhi Member
R.K. Tyagi, ISPGR, New Delhi Member
R.C. Agrawal, ISPGR, New Delhi Member
Anuradha Agrawal, ISPGR, New Delhi Member Secretary
Expenditure regarding IAC 2016 will be approved as follows:
Expenditure Amount Approving Authority
Above Rs 1,00,000 Chair, Finance and Purchase Committee
10,000-1,00,000 Three members of Finance and Purchase Committee
Up to Rs 10,000 Member Secretary of Finance and Purchase Committee
(b) Mode of registration of IAC 2016
It was decided that registration will be done online by all the participants. Service Tax (14.5%)
should not be levied on participants who wish to register. This issue should be discussed with Event
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Manager to resolve it immediately. (Action: General Secretary and Organizing Secretary, IAC
2016)
(c) Hiring of Contractual Help for additional work of IAC 2016
EC authorized that General Secretary and Treasure may take appropriate decision as and when the
contractual help is needed to accomplish the time-bound work of IAC2016 for part time (3-4 hours)
@Rs 200/day and for full time (7-8 hours) @ Rs 400/day and payment to be made from IAC 2016
budget. (Action: General Secretary and Treasure)
Agenda 4. Updates on ISPGR Journal, budget, website and other activities of the Society
The General Secretary presented the details of journal and other activities of Society and Treasure
presented the summary of audited report 2015-16 (which is yet to be signed by Auditor) and
detailed auditor report 2014-15 (Annexure 1; ppt No. 23-27). The President asked that the signed
Autitor’s Report for the year 2015-16 should be placed before EC during next meeting for
acceptance. (Action: Treasure)
Agenda 5. Constitution of Committee for selecting ISPGR Awards
Following Committee was constituted for selection of awardees for the year 2015:
(i) Dr R.R. Hanchinal, Chairperson, PPVFRA, New Delhi : Chair
(ii) Dr J.L. Karihaloo, Senior Consultant, APAARI, New Delhi : Member
(iii) Dr P.N. Mathur, Regional Representative, Bioversity International, New Delhi : Member
(iv) Dr Ravi Khetarpal, Regional advisor, CABI, South Asia, New Delhi : Member
(v) Dr R.K. Tyagi, General Secretary, ISPGR, New Delhi: Member Secretary
(Action ; General Secretary, ISPGR)
Agenda 6. Any other Item(s)
Several other issues related to organization of IAC2016 and ISPGR/IJPGR were also discussed and
following decisions were taken:
Organization of IAC2016
1. Dr S.K. Dutta, Former President, ISPGR and Dr K.S. Varaprasad, Director, IIOR, Hyderabad, may
be included as Member, National Steering Committee of IAC2016. (Action: Co-organizing
Secretary, IAC)
2. Head of CABI may be invited for IAC2016 as Chair/Lead speaker. (Action: Ravi Khetarpal, CABI)
3. Letter to be written to Dr Wu Kongming, CAAS, China and other members of National Steering
Committee of IAC 2016 for sponsoring and encouraging the participants from China (Action: Dr
P.N. Mathur, BI)
4. Requests to be made again through letters under signatures of Dr R.S. Paroda to Dr Nick Austin,
ACIAR; Dr Mathew Morell, IRRI; Dr Tony Simmons, ICRAF; Dr Masa Iwanaga, JIRCAS, for
chairing a session/lead speaker in IAC2016. (Action: Organizing Secretaries, IAC2016)
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5. NSAI should be approached for funding for IAC2016 (Action: Dr R.R. Hanchinal and
Coorganizing Secretary, IAC2016)
ISPGR/IJPGR
6. Concerted efforts need to be made to increase the membership of ISPGR. (Action: General
Secretary and Zonal Councillors)
7. Provision for Institutional Membership has to be made and revised for 5-year/10-year basis.
(Action: General Secretary)
8. Details of membership provided in ISPGR flyer be linked with website of IAC2016. (Action:
General Secretary)
9. Dr Michael Halewood, Bioversity International, Rome, has accepted to be Foreign Editor.
Therefore, his name be included in the list of foreign editors of IJPGR (Action: Editor-in-Chief,
IJPGR)
10. All heads of CG centre genbanks and eminent scientists be approached for contributing special
articles in IJPGR. (Action: Editor-in-Chief)
11. A wide publicity be given for the Awards in order torecieve increased number of applications.
12. An agenda be brought in the next EC meeting to review Dr H.B. Singh Award, for making it an
annual activity with increased amount. Also the Awards for the year 2016 should be announced
immediately.
Finally, Dr R.S Paroda appreciated the efforts of EC members for making good progress. He also
appreciated the efforts of– Dr J.S. Sandhu and Dr R.R. Hanchinal (Co-chairs of National Steering
Committee, IAC2016) and Dr P.N. Mathur and Dr R.K. Tyagi (Organizing and Co-organizing
Secretary, IAC2016) for their efforts in organization of IAC2016 and urged to each member to put their
best efforts to make IAC 2016 a grand success. He also appreciated the efforts of Dr Anuradha Agrawal,
Treasurer, in managing effectively the finances of the society.
The meeting ended with a vote of thanks to the Chair.
(R.K. Tyagi) (R.S. Paroda)
General Secretary President
Executive Council Meeting
WELCOME
of the
to the
April 11, 2016
http://ispgr.nbpgr.ernet.in
ANNEXURE 1
Agenda
ISPGR EC Meeting Chair : Dr R.S. Paroda, President, ISPGR
1. Welcome and introductory remarks.
2. Confirmation of Minutes of previous meeting.
3. Update on 1st International Agrobiodiversity Congress (IAC2016)
and consideration for:
• Approval of core and local organizing committees, including
purchase and finance committees.
• Mode of registration for IAC2016.
• Hiring of contractual help for additional work of IAC2016.
4. Update on ISPGR Journal, budget, website and other activities of the
Society.
5. Constitution of Committee for Selecting ISPGR Awards for the year
2015.
6. Any other item(s) with permission of Chair.
Agenda 2. Confirmation of Minutes of EC Meeting held on May
May 28, 2015
Agenda ATR
1. Organization of
the 1st
International
Agrobiodiversity
Congress
•Preparations underway as suggested. Details can be
viewed on the website www.iac2016.in
•Separate Bank Account for IAC 2016 opened in
Kotak Mahindra Bank , East Patel Nagar
(Saving Account # 1511653334)
•First Circular distributed as hard and soft copies
•Event Managers hired - M/s Integrated Conference
and Event Management, E-29, Haus Khas, New
Delhi.
2. Maintenance of
ISPGR website
Website live at http://ispgr.nbpgr.ernet.in
All information updated
3. Updating the
Directory of
Members and
Fellows of ISPGR
All members list placed on website
Agenda ATR
4. Printing of Constitution of ISPGR Copies printed
5. Nomination of Editor-in-Chief
(EIC), IJPGR
Dr R.R. Hanchinal, Chairman, PPV&FRA,
kindly agreed to become EIC, IJPGR (w.e.f
October 2015)
6 Announcement of Awards Applications invited and received for Dr R.S.
Paroda Young Scientist Award (2014 and
2015) and Fellowship of ISPGR (2014 and
2015)
7. Enhancing the visibility and
quality of IJPGR and resource
generation for ISPGR
Foreign editors inducted (Dr Andriana Alercia,
ITPGRFA; Dr Ronnie Vernooy, Bioversity
International; Dr Ehsan Dulloo, Bioversity
International)
8. Increasing the salary of
contractual persons
Salary increased as recommended (Rs 12,000
and 4,000)
9. Audited accounts of ISPGR and
filing the Income Tax Returns of
ISPGR
Copy of audited accounts (2014-15) placed in
EC; 2015-16 under preparation with CA; ITR
for AY 2014-15, 2015-16 filed.
Organizers
Indian Society of Plant Genetic Resources (ISPGR)
Bioversity International
Indian Council of Agricultural Research (ICAR)
Protectio of Pla t Varieties a d Far ers’ Rights Authority PPVFRA
National Biodiversity Authority (NBA)
Trust for Advancement of Agricultural Sciences (TAAS)
National Academy of Agricultural Sciences (NAAS)
MS Swaminathan Research Foundation (MSSRF)
Co-organizers
Co-Sponsors and Partners
Japan International Centre for Agricultural Sciences (JIRCAS)
Global Crop Diversity Trust (GCDT)
The International Maize and Wheat Improvement Center (CIMMYT)
International Crop Research Institute for Semi-Arid Tropics (ICRISAT)
Centre for Agriculture and Bioscience International (CABI)
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Venue
• Inaugural Session
–Vigyan Bhawan
• Technical Sessions,
Evening lectures and
Plenary
–NASC, Conference
Facilities
International Advisory Committee Dr M.S. Swaminathan, MSSRF, India Chair
Dr R.S. Paroda, ISPGR & TAAS, India Co-Chair
Professor Peter H. Raven, Missouri Botanical Garden, USA Member
Dr Geoffery Hawtin, RBG, Kew, UK Member
Dr T. Mohapatra, ICAR, India Member
Ms Ann Tutwiler, Bioversity International, Italy Member
Ms Marie Haga, GCDT, Germany Member
Dr S. Ayyappan, ICAR and DARE, India Member
Dr Martin Kropff, CIMMYT, Mexico Member
Dr David Bergvinson, ICRISAT, India Member
Dr P.L. Gautam, Member, Executive Board, GCDT, India Member
Dr Matthew K. Morell, IRRI, Philippines Member
Dr S.K. Vasal, CIMMYT, Mexico Member
Dr Mahmoud Solh, ICARDA, Lebanon Member
Dr Jimmy Smith, ILRI, Kenya Member
Dr Tony Simons, ICRAF, Kenya Member
Dr Ruben G. Echeverría, CIAT, Columbia Member
Dr Wu Kongming, CAAS, China Member
Dr Masa Iwanaga, JIRCAS, Japan Member
National Steering Committee Dr R.S. Paroda, ISPGR, New Delhi Chair
Dr R.R. Hanchinal, PPVFRA, New Delhi Co-Chair
Dr J.S. Sandhu, ICAR, New Delhi Co-Chair
Mr Hem Pande, MoEFCC, New Delhi Member
Dr B. Meenakumari, NBA, Chennai Member
Dr H.S. Gupta, BISA, New Delhi Member
Dr Ashwini Kumar, ICFRE, Dehradun Member
Dr N.K. Krishna Kumar, ICAR, New Delhi Member
Dr J.K. Jena, ICAR, New Delhi Member
Dr H. Rahman, ICAR, New Delhi Member
Dr R.S. Rana, NBA, New Delhi Member
Dr B.S. Dhillon, PAU, Ludhiana Member
Dr R.C. Agrawal, PPVFRA, New Delhi Member
Dr K.C. Bansal, ICAR-NBPGR, New Delhi Member
Dr Arjava Sharma, ICAR- NBAGR, Karnal Member
Dr Abraham Verghese, ICAR- NBAII, Bengaluru Member
Dr Anil K. Saxena, ICAR-NBAIM, Mau Member
Technical Programme Committee
Dr R.S. Paroda , ISPGR & TAAS, India Chair
Dr P.L. Gautam, GCDT, India Co-Chair
Dr Stephan Weise, BI, Italy Member
Dr Toby Hodgkin, BI, Italy Member
Dr Hari D. Upadhyaya, ICRISAT, India Member
Dr Jean Hanson, ILRI, Ethiopia Member
Prof. Carl-Gustaf Thornston, SUAS, Sweden Member
Prof. Ronnie Coffman, Cornell University, USA Member
Dr N. Murthy Anishetty, Ex-FAO, India Member
Dr Zhu Youyong, Yunnan Agricultural University, China Member
Dr Wang Shumin, CAAS, China Member
Dr Ravi Khetarpal, CABI, India Member
Dr Bhag Mal, APAARI, India Member
Dr J.L. Karihaloo, APAARI, India Member
Dr Sudhir Kochhar, Ex-ICAR, India Member
Dr Sunil Archak, ICAR-NBPGR, India Member-Secretary
Core Organizing Committee Dr R.S. Paroda, ISPGR, New Delhi Chair
Dr P.N. Mathur, Bioversity International, New Delhi Member
R.K. Tyagi, ISPGR, New Delhi Member
R.C. Agrawal, ISPGR, New Delhi Member
Sunil Archak, ISPGR, New Delhi Member
Anuradha Agrawal, ISPGR, New Delhi Member Secretary
Finance and Purchase Committee
Dr R.S. Paroda, ISPGR, New Delhi Chair
Dr P.N. Mathur, Bioversity
International, New Delhi
Member
R.K. Tyagi, ISPGR, New Delhi Member
R.C. Agrawal, ISPGR, New Delhi Member
Anuradha Agrawal, ISPGR, New
Delhi
Member
Secretary
Expenditure
Amount
Approving
Authority
Above Rs 1,00,000 Chair
10,000-1,00,000 Committee of
three members
Up to Rs 10,000 Member Secretary
Registration Fees Registration
Category
On or before July 30,
2016*
After July 30, 2016*
International
participant
USD 500 USD 600
International
accompanying person
USD 200 USD 250
SAARC Country
participant
USD 250 USD 300
International student USD 250 USD 250
Indian participant INR 8,000 INR 10,000
Indian accompanying
person
INR 5,000 INR 6,000
Indian student INR 3,000 INR 3,000
Important Dates
Abstract submission : April 30, 2016
Acceptance of abstract : May 30, 2016
Early bird registration : July 30, 2016
*Fee is exclusive of 14.5% service tax; additional 2.4% bank charges for online payment
Agency Amount received (INR) Total Amount (INR)
ISPGR 5,00,000 50,44,896
PPVFRA 5,00,000
Bioversity International 33,61,025
JIRCAS 6,83,871
Agency Amount expected (INR) Total Amount expected
(INR)
ICAR 10,00,000 50,27,757
ISPGR 5,00,000
PPVFRA 5,00,000
NBA 10,00,000
GCDT (USD 5,000) 3,32,350
ICRISAT (USD 10,000) 6,64,911
GIZ (USD 10,000) 6,64,911
APAARI (USD 3,000) 1,99,410
BISA (USD 2,500) 1,66,175
Co
mm
itte
d
Re
ceiv
ed
Funding
Total : Rs 1,00,72,653
Agency Amount expected (INR) Total Amount expected
(INR)
FAO (USD 10,000) 6,64,911 42,94,311
DST 8,00,000
ACIAR (USD 20,000) 13,29,400
Private companies 10,00,000?
NABARD/ADB/WB 5,00,000
Be
ing
So
ug
ht
Participants
expected
Amount
(INR)
Total Amount expected
(INR)
500 8,000 40,00,000
Re
gis
tra
tio
n
Grand Total : Rs 1,83,66,964
Format of IAC 2016
• Plenary Lectures : covering an overview of
the themes by eminent scientists
• Lead Lectures : giving in-depth analysis of
topics by experts
• Oral Presentations : selected from abstracts
• Contributory posters : providing
opportunities to participants to present their
work more informally with personalized
interaction
• Evening Lectures : By distinguished
personalities
Themes of IAC
I. Agrobiodiversity for food, nutrition and ecosystem services
II. Agrobiodiversity for adaptation and mitigation of climate change
III. Intellectual Property Rights (IPRs), Access and Be efit Shari g ABS a d Far ers’ Rights
IV. Quarantine, biosafety and biosecurity issues
V. Conservation strategies and methodologies
VI. Science-led innovations for agrobiodiversity management and sustainable use
VII. Capacity building and strengthening partnerships
Technical Session 1
Concurrent
Food, Nutrition and Ecosystem Services
Technical Session 2
Concurrent Conservation Strategies and Methodologies
Seed Genebanks
On farm and in situ
conservation;
botanical gardens
In vitro, cryo, DNA
banking
Technical Session 3
Common
Quarantine, Biosafety and Biosecurity Issues
Technical Session 5
Common
Partnership, Networks and Capacity Building
Technical Session 6
Concurrent
Science-led Innovation
Trait discovery and enhanced
use
Technological advances for
enhanced access
Technical Session 7
Common IPRs, ABS and Farmers' Rights
Technical Programme
Concurrent Sessions : 1. PGR 2. Animal + Fish 3. Microbes + Insect
Agenda to be discussed in the
National Steering Committee Meeting of IAC 2016 (April 11, 2016)
• Finalization of venue for Congress.
• Finalization of Speakers, Chairs and Conveners/Coordinators for the
technical sessions.
• Constitution of Local Organizing Committees (Registration, Souvenir,
Publication, Abstract Screening, Poster, Hall Arrangement, Exhibition,
Accommodation and Transport, Publicity, any other).
• Finalization of Parallel Sessions.
• Enhancing the participation within India and abroad particularly women
and young scientists.
• Exhibition by Bureaux and other organizations (to be approached).
• Mobilization of funds.
• Mode of publicity and awareness.
Agenda 5. Mode of registration for IAC 2016
• Presently on-line registration
• Registration fee is exclusive of 14.5% Service
Tax and additional 2.5% bank charges will
levied on online payments
Agenda 6. Hiring of Contractual Help for additional
work of IAC 2016
• Ad-hoc semi-skilled manpower for time-bound accomplishment of a given job (e.g. typing, dispatch, other organizational activities)
• Rate part time (3-4hrs): @Rs 100/day
• Full time (7-8 hrs): @Rs 200/day
Agenda 7: Update on ISPGR Journal and Activities
2015 2016
Manuscripts accepted 40 24
Manuscripts rejected 41 7
Manuscripts under process 38 11
Total 119 18
•14 MS accepted for Vol 29 (1) 2016, which is already in press
(3rd Proof)
•10 MS accepted for Vol 29 (2) 2016
Manuscripts Processed
Indian Journal of Plant Genetic Resources
Last Issue Published : Volume 28(3), 2015
Issue in Press : Volume 29(1), 2016
Website Updated – all activities being reflected
List of ISPGR
Members
updated
Application
for Awards
Invited
Rule and
regulation
booklet
published
Particulars March 31,
2014
March 31,
2015
March
31, 2016*
Opening Balance (`) 38,23,026 39,36,182 40,43,457
Receipts (`) 3,29,210 7,72,415 7,24,741
Payments (`) 2, 83,054 6,65,139 9,06,689
Closing Balance (`) 39,36,182 40,43,457 38,61,509
SUMMARY OF AUDITOR’S REPORT
* Draft Audit Report prepared 09.04.2016