Minutes of the Committee of the Whole Meeting of the Board...

Minutes of the Committee of the Whole Meeting of the Board of Trustees, Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County, Room A013, 19351 West

Washington Street, Grayslake, Illinois on August 22, 2017 at 5:00 p.m. 1.0 Call to Order and Roll Call

The meeting was called to order at 5:10 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager and Mr. Lopez-Student Trustee. Trustees Absent: Dr. Carrigan and Mr. Stanton. Others Present: Dr. Haney, Interim President; Mr. Gotsch, Vice President of Administrative Affairs; Ms. Guiney, Executive Director of Human Resources; Mr. Harden, Chief of Staff; Ms. Hlavin, Interim Provost of Student Development; Dr. O’Brien, Interim Provost of Educational Affairs; Dr. Stomper, Interim Assistant Vice President of Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; and Officer Jones.

2.0 Approval of the Agenda

The agenda for this meeting is attached and made a part of the official minutes.

3.0 Committee of the Whole Topic

Presidential Search: Pauly Group, Inc., Academic Search Consulting Ms. Guiney introduced Ms. Angela Provart, President of Pauly Group, Inc. Ms. Provart provided Trustees with information on the upcoming presidential search, and gave Trustees an opportunity to provide feedback on the process plan. During this discussion there was Board consensus on the following presidential search outcomes:

• Trustees Finger and Oilschlager will be part of the Search Committee, which will also include 15-16 members from CLC and the community.

• All Trustees will have access to all the applications. • Dr. Haney will participate in the search process. • Required qualifications will be a Master’s degree from an accredited institution

of higher education and administrative experience. • Trustees shared characteristics desired in a presidential candidate and provided

feedback for the Presidential Search Position Profile draft. • New President’s start date will be flexible. • Trustee feedback on applicants should be provided to Trustees Finger and

Oilschlager, as members of the Search Committee members. 4.0 Adjournment It was moved by Finger, seconded by Howland, and unanimously carried that the

meeting be adjourned at 5:57 p.m. _______________________ ___________________________ Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary

Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County, Room A013, 19351 West Washington Street,

Grayslake, Illinois on August 22, 2017 at 6:00 p.m. 1. Board Convenes the Regular Meeting

1.1 Call to Order and Roll Call The meeting was called to order at 6:05 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, and Mr. Lopez-Student Trustee. Trustees Absent: Dr. Carrigan, Mr. Stanton. Others Present: Dr. Haney, Interim President; Mr. Ken Gotsch, Vice President of Administrative Affairs; Ms. Guiney, Executive Director of Human Resources; Mr. Harden, Chief of Staff; Ms. Hlavin, Interim Provost of Student Development; Dr. O’Brien, Interim Provost of Educational Affairs; Dr. Stomper, Interim Assistant Vice President of Educational Affairs; Dr. Hogan, Executive Director of Institutional Effectiveness/Planning/Research; Mr. Welch, Facilities Director; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley, Legal Counsel at Robbins Schwartz; Officer Jones; and other guests. Chair Anderson made the following announcements regarding the agenda: • Agenda Items 11.1 – Resignation Agreement (p. 86), Settlement Agreements (pp.

89-90) and Termination (p. 91) will be held for Closed Meeting discussion. • A Closed Meeting will be requested under the Illinois Compiled Statutes 5 ILCS

120 Section 2c (1), Section 2c (3), and Section 2c (11). There will be action after the Closed Meeting.

1.2 Approval of the Agenda It was moved by Griffin and seconded by Howland for approval of the agenda as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried.

2. Approval of Minutes

2.1 Committee of the Whole Meeting of June 20, 2017 It was moved by Oilschlager and seconded by Finger that the Committee of the Whole Meeting minutes of June 20, 2017 be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Howland, Oilschlager Nays: None

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Grayslake, Illinois on August 22, 2017 at 6:00 p.m.

Abstain: Griffin The vote being (4) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. 2.2 Committee of the Whole Closed Meeting of June 20, 2017 It was moved by Oilschlager and seconded by Finger that the Committee of the Whole Closed Meeting minutes of June 20, 2017 be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Howland, Oilschlager Nays: None Abstain: Griffin The vote being (4) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. 2.3 Regular Meeting of June 27, 2017 Trustee Oilschlager requested that the Regular Meeting minutes be amended to include the following information under 4.0 Chair’s Report: • Congratulated ICCTA honorees as follows: Trustee Griffin on receiving the Gary

W. Davis Ethical Leadership Award; Trustee Howland for receiving a certificate of recognition related to professional development seminars; Trustee Anderson for receiving a certificate of appreciation for participating on the Bachelor of Science in Nursing (BSN) Task Force; and Trustees Anderson and Oilschlager honored for their commitment on the ICCTA Executive Committee.

• Trustee Oilschlager also shared a story showing the great partnerships that CLC has with businesses in Lake County. The College lost a cashier’s check from Trustee Oilschlager. The bank charge to replace a lost check is $30. The bank decided to waive the fee because of the connection to the College. A thank you note will be sent to the State Banks in Antioch to thank them for waiving this fee.

It was moved by Oilschlager and seconded by Finger that the Regular Meeting minutes of June 27, 2017 be approved as amended and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Howland, Oilschlager Nays: None Abstain: Griffin The vote being (4) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried.

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2.4 Closed Meeting of June 27, 2017 It was moved by Oilschlager and seconded by Finger that the Closed Meeting minutes of June 27, 2017 be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Howland, Oilschlager Nays: None Abstain: Griffin The vote being (4) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried.

3. Receipt of Notices, Communications, Hearings, and Petitions

Chair Anderson announced that this was the point in the meeting reserved for those in the audience who wished to address the Board. Hearing none, Chair Anderson moved on to the next agenda item.

4. Chair’s Report 4.1 Retirement Resolutions and Resolution of Appreciation There were two retirements presented at this meeting. Ms. Alice Howell, Senior Office Assistant at the Lakeshore Campus, and Mr. John North, Computer Information Technology Instructor, were not able to attend the meeting. It was moved by Howland, seconded by Finger, and unanimously adopted as part of the official minutes to accept these resolutions to honor Ms. Howell and Mr. North. All were in favor. Chair Anderson also presented a Resolution of Appreciation for the Facilities and Campus Services Departments to Mr. Mike Welch, Director of Facilities. The Grayslake campus experienced severe damage in the lower level of the A and B wings due to excessive rains and flooding on July 11 and 12, 2017. This resolution recognized the outstanding work of the Facilities and Campus Services Departments, and their work to mitigate the flooding. Mr. Dave Galla, with R.J. Galla Company, Inc. also provided high praises to College staff for a job well done, and the speed of recovery to the flooded areas. It was moved by Howland, seconded by Griffin, and unanimously adopted as part of the official minutes to accept this resolution to honor these departments. All were in favor. 4.2 Student Trustee Report Mr. Lopez provided a Student Trustee report that highlighted several 2017 Fall semester events: SGA meeting, Welcome Week activities, and the Freshman Welcome. Mr. Lopez also provided Trustees with information on the Promise

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Program applicants. As of August 14, there were 61 full admits and 19 conditional admits to the program. Trustee Oilschlager confirmed that this is a pilot year for the Promise Program. Chair Anderson concluded his report by highlighting the following topics: • Trustee Oilschlager attended the Illinois Community College Trustee Association

(ICCTA) leadership training on June 2. Trustee Oilschlager reported that there were many Trustees in attendance who were not required to take the training, including herself.

• Trustees Anderson and Oilschlager attended the ICCTA Executive Committee Retreat August 4-5 in Freeport, IL.

• The next ICCTA meeting is scheduled for September 8 in Normal, IL. • The Association of Community College Trustees (ACCT) Leadership Congress is

September 25-28 in Las Vegas, NV. • A new Trustee liaison is desired for the UCLC. Please contact Chair Anderson if

interested. 5. Interim President’s Report

President Haney highlighted the following topics: • The Higher Learning Commission’s (HLC) vote on CLC’s accreditation is still

pending. However, CLC received the highest rating on each of the HLC evaluation criteria.

• Participated in the following events for the start of the Fall semester: Retiree Lunch, International Student Welcome, Freshman Orientation, and the College Promise Program kickoff.

• Reported that an expert on autism, Jane Brown, was on campus during orientation week to provide strategies to faculty and staff on working with students with autism.

• Shared a video that was shown to the college community during orientation week. The video focuses on how everyone regardless of your role at the College, can have an enormous impact on students.

5.1 Student Success Update – Fire Science Technology Program President Haney invited Dr. Stomper to introduce the Fire Science Technology Program. Dr. Stomper provided a brief explanation of the program and introduced Mr. Randy Justus, Instructor for the Fire Science Technology Program, who has over 30 years of experience in Fire Safety, to provide details regarding this program. This program at CLC is unique in the State of Illinois and provides students with the following four elements:

1. Internship with the Grayslake Fire Department (Fire Chief John Christian and Deputy Chief Dan Pierre were present at the meeting)

2. Emergency Medical Technician Certificate 3. Certification from the office of the State Fire Marshal 4. Associate of Applied Science Degree upon completion of the program

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The program utilizes a cohort model, and students receive authentic “on-site” training. Grayslake Fire Department dedicates a truck for use in the program. The program has a 100 percent completion rate. Mr. Justus thanked the Board and administration for approving this program for CLC. 5.2 Budget Report Mr. Gotsch provided a FY 2017 financial update, FY 2018 budget update, an update on MAP funding and Adult Education, and shared future budget concerns. Trustees and administration were in agreement that CLC should continue to be very conservative with the budget. 5.3 Campus Planning Presentation Dr. Hogan provided the Board with information and data focused on population and enrollment trends, campus space usage, campus services, and signature programs. Mr. Welch provided the Board with the history of the Lakeshore Campus, project history, existing buildings details, Lakeshore Campus expansion goals and objectives, new building details, and the project timeline. The next steps for the Lakeshore Campus expansion project is to finalize programming requirements, finalize exterior elevation options, submit design development documents to the Capital Development Board (CDB), and complete construction documents. Student Trustee Lopez asked for demographic information on the online student population. Trustee Anderson shared that the new Mayor of Waukegan would like an update on the Lakeshore Campus Project. President Haney will schedule a meeting with the Mayor. This concluded the President’s report.

6. Approval of Board Policies and Objectives

6.1 Non-Bargaining Unit Employees Employment, Compensation and Benefits – Policy 939 – Revised – First Reading (pp. 1-10) There were no additional edits requested for this revision, and no action required for a first reading.

7. Approval of Financials

7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 11) It was moved by Finger and seconded by Lopez for approval of this Resolution as presented.

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Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 12-37) It was moved by Howland and seconded by Finger for approval of this Resolution as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 7.3 Resolution Authorizing a Permanent Transfer of Interest Earned from the Working Cash Fund to the Education Fund (pp. 38-40) It was moved by Griffin and seconded by Howland for approval of this Resolution as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 7.4 Ratification of Resolution Authorizing an Inter-Fund Loan from the Education Fund to the Operations and Maintenance Fund (pp. 41-44) It was moved by Griffin and seconded by Howland for approval of this Ratification of Resolution as presented. Trustee Howland inquired whether the College is expecting any Federal Emergency Management Agency (FEMA) funds for the flood damage. Administration stated that this information has not yet been received. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried.

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7.5 Resolution Approving the Declaration of Trust of the Illinois Trust (formerly known as the Illinois Institutional Investors Trust) and Authorizing the Execution Thereof, and Authorizing Certain Officials to Act on Behalf of the College of Lake County (pp. 45-50) It was moved by Griffin and seconded by Lopez for approval of this Resolution as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Griffin, Howland, Oilschlager Nays: None Abstain: Finger The vote being (4) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried.

8. Approval of Purchasing

8.1 Biddable Items • Annual Cabling Rebid (pp. 51-52) • Professional Services for Workforce Professional Development Department

(pp. 53-54) • Advisors for Small Business Center (pp. 55-56) • Community Programming Independent Contractors (pp. 57-58) • Parking Lots 2 & 3 Resurfacing (Peter Baker & Son Co.) (p. 59) • Employment Services (Express Employment Professionals) (p. 60)

It was moved by Griffin and seconded by Howland for approval of Biddable Items as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 8.2 Non-Biddable Items

• FY2018 Textbook Purchases (pp. 61-62) • Annual Server Purchase (Hewlett Packard) (pp. 63-64) • Annual Computer Equipment Purchase (Hewlett Packard) (pp. 65-66) • Annual Networking Equipment Purchase (CDW) (pp. 67-68) • Scheduling Software and Support Services (CollegeNet, Inc.) (pp. 69-70) • Support of Website CMS (Blue Ocean Consulting) (p. 71) • Food Purchases for Hospitality and Culinary Management (Premier Produce

Inc.) (p. 72) • Food Purchases for Hospitality and Culinary Management (Whittingham

Meats) (p. 73)

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• Food Purchases for Hospitality and Culinary Management (Testa Produce) (p. 74)

• Food Purchases for Hospitality and Culinary Management (Fortune Fish) (p. 75)

• Ratify Emergency Purchases (pp. 76-77) • Professional Interpreting Service Agreements (pp. 78-79) • Annual Support and Upgrades, Data Analytics and Reporting (pp. 80-81) • Executive Search Firm (Executive Director of Foundation) (p. 82)

It was moved by Finger and seconded by Griffin for approval of Non-Biddable Items as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 8.3 Disposal (p. 79-80) There were no Disposal items presented at this meeting.

9. Approval of Contracts and Grants

9.1 Acceptance of the Illinois Community College Board’s Career and Technical Education Perkins Postsecondary Program Grant (p. 83) It was moved by Howland and seconded by Griffin for acceptance of this Grant as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 9.2 Acceptance of the Illinois Community College Board’s Adult Education and Family Literacy Grant (State Funding Portion) (p. 84) It was moved by Howland and seconded by Griffin for acceptance of this Grant as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried.

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Grayslake, Illinois on August 22, 2017 at 6:00 p.m. 10. Approval of Programs

There were no approval of programs presented at this meeting.

11. Approval of Human Resources Recommendations

11.1 Resignations, Retirements, and Terminations (pp. 85-91) These agenda items were held for Closed Meeting discussion. 11.2 Position Additions, Reclassifications, Reorganizations, Deletions, and Vacant Positions (p. 92-97) It was moved by Finger and seconded by Howland for approval of these positions as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 11.3 Full-Time Employment

• Rescindment (p. 98) • New (p. 99) • Probationary – New (p. 100) • Interim Administrative Assignment Correction (pp. 101-102) • Professional Development Leave of Absence (p. 103) • Policy 637 – Unpaid Personal/Family Hardship Leave (p. 104)

It was moved by Finger and seconded by Howland for approval of Full-Time Employment as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 11.4 Promotions and Transfers (p. 105) It was moved by Finger and seconded by Howland for approval of Promotions and Transfers as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None

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The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 11.5 Employment Contracts

• FY2018 Full-Time Administrative, Faculty and Specialist Personnel (pp. 106-109)

It was moved by Griffin and seconded by Finger for approval of Employment Contracts as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried. 11.6 Staff Benefits There were no staff benefits presented at this meeting.

12. Closed Meeting It was moved by Griffin and seconded by Howland to enter into a Closed Meeting at 7:34 p.m. under the Illinois Compiled Statutes 5ILCS 120 Section 2c (1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body...”; Section 2c (3) “The selection of a person to fill a public office…including vacancy…; and Section 2c (11) “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending…or when the public body finds that an action is probable or imminent…” The minutes for this Closed Meeting will be presented to the Trustees under separate cover. A brief recess was taken before the Closed Meeting began.

Return to Open Session

11.1 Resignations, Retirements, and Terminations (pp. 85-91) It was moved by Griffin and seconded by Howland for approval of Resignations (p. 85 only), Retirements, and Terminations as presented (pp. 87-91) - excluding the Resignation and Resignation Agreement of a Part-Time Specialist employee (p. 86). Upon roll call, the vote was as follows: Student Advisory Vote: Abstain - Lopez Ayes: Anderson, Finger, Griffin, Howland, Oilschlager Nays: None The vote being (5) Ayes and (0) Nays, the Chair declared the motion carried.

13. Other Matters for Information, Discussion, or Action

There were no other matters of information or discussion at this meeting.

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Grayslake, Illinois on August 22, 2017 at 6:00 p.m. 14. Adjournment It was moved by Howland, seconded by Lopez, and unanimously carried that the

meeting be adjourned at 8:25 p.m. ___________________________ ____________________________ Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary

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Minutes of the Closed Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County, Room A013, 19351 West Washington Street,


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Call to Order, Roll Call, and Purpose

The Closed Meeting was called to order at 7:47 p.m. by Chair Anderson. Trustees Present: Mr. Anderson, Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, and Mr. Lopez-Student Trustee. Trustees Absent: Dr. Carrigan and Mr. Stanton. Others Present: Dr. Haney, Interim President; Mr. Ken Gotsch, Vice President of Administrative Affairs; Ms. Guiney, Executive Director of Human Resources; Mr. Harden, Chief of Staff; Ms. Hlavin, Interim Provost of Student Development; Dr. O’Brien, Interim Provost of Educational Affairs; Dr. Stomper, Interim Assistant Vice President of Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; and Mr. Riley, Legal Counsel at Robbins Schwartz. Purpose of meeting under the Illinois Compiled Statutes 5ILCS 120 Section 2c (1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body...”; Section 2c (3) “The selection of a person to fill a public office…including vacancy…;” and Section 2c (11) “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending….or when the public body finds that an action is probable or imminent….”

Discussion Topics Interim President’s Goals President Haney provided Trustees with updated goals and thanked them for the feedback. The Trustees asked President Haney to move forward with any changes in administration that he deems necessary during this interim period, including addressing current interim positions.

Adjournment At 8:23 p.m. the Closed Meeting was adjourned, and it was unanimously determined to return to the Regular Meeting to vote on the agenda items discussed in the Closed Meeting.

(Signatures on file in President’s Office) __________________________ ___________________________ Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary

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