Minutes of the Regular Meeting of the Board of Trustees of...

Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the Administration Office of the College of Lake County, 19351 W. Washington Street, Grayslake, Illinois on June 25, 2013 at 6:00 P.M. Call to Order: 6:06 P.M.

The meeting was called to order at 6:06 P.M. by Chairman Howland.

Roll Call: Approval of the Agenda:

Present: Dr. Carrigan, Ms. Goshgarian, Ms. Howland, Ms. Paul and Ms. Welton, Student Trustee Absent: Mr. Anderson, Dr. Griffin, Mrs. Oilschlager Others Present: Dr. Weber, President; Mr. Agazzi, Vice President for Admin-istrative Affairs; Dr. Haney, Vice President for Educational Affairs; Ms. Hlavin, Interim Vice President for Student Development; Ms. Mason, Executive Admin-istrative Assistant to the President/Recording Secretary; Ms. Aquinaldo, Interim Executive Director of Student Life; Mr. Beecher, Dean of Libraries and In-structional Services; Dr. Berryman, Project Director of IGEN Career Pathways; Ms. Block, Administrative Secretary, Alumni Relations and Special Events; Ms. Charuhas, Dean of Adult Basic Education, GED, and ESL; Mr. Davis, Auto-motive Collision Repair Instructor; Mr. Devore, Executive Director of CLC Foundation; Ms. Fazioli, Local Foods Coordinator; Mr. Harden, Chief of Staff; Mr. Holman, Dean of Biological and Health Sciences Division; Ms. Hoy, Faculty Senate Chair; Ms. Hubbard, Development Officer, CLC Foundation; Mr. Johnson, Director of Construction Management; Ms. Klick, Horticulture In-structor; Mr. Kyriakos, Media Technology Specialist; Mr. Lossmann, Art In-structor, Dr. Mearns, Dean of Adult Basic Education, GED, and ESL; Dr. O’Brien, Assistant Vice President for Educational Affairs; Ms. Rarick, Senior Marketing/Communications Analyst; Dr. Santos-George, Assistant Director of Educational Affairs Operations; Ms. Sarich, Adjunct Faculty President; Ms. Schiele, Executive Director of Public Relations and Marketing; Dr. Stomper, Dean of Social Science Division; Mr. Williams, Controller; Ms. Yasecko, Executive Director of Human Resources; PTK 2012-2013 Officers; Ms. Chandy; Mr. Charuhas; Mrs. Devore; Mr. Dilsaver, Community Relations Representative, External Relations, PACE; Mr. Miller, Cotter Consulting; Mr. Morgan, Senior Planner, Service Planning, PACE; Mr. Riley, Legal Counsel, Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd.; and other guests. Chairman Howland welcomed everyone to the meeting and apologized for arriving late. The Agenda was presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Agenda be approved as presented, including revised Walk-On Agenda Item 11.4.1, New Full-Time Employment, and made a part of the official minutes.

Minutes of the Regular Meeting of June 25, 2013 Approval of the Agenda: (Cont.) Public Hearing FY 2014 Budget: Minutes of Committee of the Whole Meeting of May 7, 2013:

Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Chairman Howland announced that the first order of business was the Public Hearing on the FY 2014 Budget. She referenced the Notice of Budget Hearing that was published in the May 24, 2013 editions of the Daily Herald and Lake County News Sun indicating that CLC’s tentative budget for July 1, 2013 through June 30, 2014 would be available for public review and inspection in the CLC Business Office. She also mentioned that the Notice stated that a Public Hearing would be held on the budget at 6:00 P.M. on June 25, 2013. Chairman Howland invited the audience to address any questions or concerns regarding the proposed FY 2014 Budget. As there were no questions, concerns, or comments, Chairman Howland declared the Public Hearing closed. The Minutes of the Committee of the Whole Meeting of May 7, 2013 were presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Minutes of the Com-mittee of the Whole Meeting of May 7, 2013 be approved as presented and made a part of the official minutes. Trustee Goshgarian requested that line 2 in the second paragraph on page 2 of the Minutes of the Committee of the Whole Meeting of May 7, 2013 referring to the Affordable Care Act be amended to reflect “offer minimal essential” rather than “offer minimal substantial.” She asked Attorney Robert Riley whether she was correct, and he indicated that the word should be “essential” rather than “substantial.” Trustee Goshgarian also requested that line 2 in the second paragraph on page 2 of the Minutes of the Committee of the Whole Meeting of May 7, 2013 referring to the Affordable Care Act be amended to reflect different wording other than “encourages employers.” Attorney Riley stated that he did say “encourages employers,” and the Minutes were correct as stated. Trustee Carrigan changed his motion, seconded by Trustee Paul, that the Minutes of the Committee of the Whole Meeting of May 7, 2013 be approved as amended and made a part of the official minutes reflecting Trustee Goshgarian’s request that line 2 in the second paragraph on page 2 referring to the Affordable Care Act be amended to reflect revised language stating “offer minimal essential” rather than “offer minimal substantial.”

Minutes of the Regular Meeting of June 25, 2013 Minutes of Committee of the Whole Meeting of May 7, 2013: (Cont.) Minutes of Closed Meeting of Committee of Whole Meeting of May 7, 2013: Minutes of Regular Meeting of May 21, 2013:

Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. The Minutes of the Closed Meeting of the Committee of the Whole Meeting of May 7, 2013 were presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Minutes of the Closed Meeting of the Committee of the Whole Meeting of May 7, 2013 be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. The Minutes of the Regular Meeting of May 21, 2013 were presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Minutes of the Regular Meeting of May 21, 2013 be approved as presented and made a part of the official minutes. Trustee Goshgarian requested that line 22 in the third paragraph on page 7 of the Minutes of the Regular Meeting of May 21, 2013 be amended to reflect “and their legal counsel who stated that they would” rather than “and their legal counsel and stated that they would.” A brief discussion followed regarding the accuracy of the sentence structure as stated in the Minutes. Following the dis-cussion, Trustee Goshgarian reiterated that she would still like the Minutes amended as she previously stated. Trustee Carrigan changed his motion, seconded by Trustee Paul, that the Minutes of the Regular Meeting of May 21, 2013 be approved as amended and made a part of the official minutes reflecting Trustee Goshgarian’s request that line 22 in the third paragraph on page 7 be amended to reflect revised language stating “and their legal counsel who stated that they would” rather than “and their legal counsel and stated that they would.” Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried.

Minutes of the Regular Meeting of June 25, 2013 Minutes of Closed Meeting of May 21, 2013: Receipt of Notices, Com- munications, Hearings, and Petitions: Chairman’s Report:

The Minutes of the Closed Meeting of May 21, 2013 were presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Minutes of the Closed Meeting of May 21, 2013 be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Chairman Howland announced that this was the point in the meeting reserved for those in the audience who wished to address the Board. There were no comments from the audience. Chairman Howland announced that the Board would like to honor Mr. William Devore, Executive Director of the CLC Foundation, upon his retirement. Chairman Howland read the following Resolution honoring Mr. Devore for his years of service to the College.

COLLEGE OF LAKE COUNTY RESOLUTION WILLIAM DEVORE

WHEREAS, William Devore has served the College of Lake County as the Executive Director of the College Foundation since 1996 and has made invaluable contributions through his leadership; and WHEREAS, he has been committed to improving the lives of students by providing scholarship opportunities and implementing a student emergency fund; and WHEREAS, he has served as a tireless advocate to the Make A Dream program, providing funds, mentoring and education for at-risk youths; and WHEREAS, he has worked with the Foundation Board, college community and corporations to secure donations for the Changing Lives Scholarship Campaign; and WHEREAS, through collaboration and community outreach, he has expanded the Foundation Board, with representation from major corporations, businesses, organizations, governmental agencies, civic groups and individuals throughout Lake County; and

Minutes of the Regular Meeting of June 25, 2013 Chairman’s Report: (Cont.)

WHEREAS, he has led the Keith Ryan Scholarship Committee since its inception in 1988, and was instrumental in initiating and founding the Lake County High School Sports Hall of Fame; and WHEREAS, through his involvement, the Foundation has built professional relationships and developed donors and ambassadors to support the Foundation mission; and WHEREAS, he has been an advocate for veterans, supporting the fundraising efforts for the Veterans Memorial; and WHEREAS, he has decided to retire from his position with the College Foundation; THEREFORE, BE IT RESOLVED that the Board of Trustees expresses its sincere appreciation and gratitude to William Devore for his years of service and contributions to the college; and BE IT FURTHER RESOLVED that the Board of Trustees extends to William Devore its best and fondest wishes for a happy, healthy, and fulfilling retirement. Chairman Howland thanked Mr. Devore for his years of service to the College of Lake County and asked the Board to adopt the Resolution. It was moved by Carrigan, seconded by Paul, and unanimously carried, that the Resolution honoring Mr. William Devore be adopted as presented and made a part of the official minutes. Mr. Devore graciously accepted his Resolution and commented that over the past 17 years he has attended about 170 Board Meetings. However, he men-tioned that it was a surreal experience when you’re hearing your own Resolution being read. After briefly remarking on his background prior to joining CLC in 1996, Mr. Devore commented that he’s truly passionate about helping students and cited a few examples. He also introduced his wife, Jan, who has been his “rock” for almost forty years. Mr. Devore expressed his appreciation to all the members of his staff, as well as to the Foundation Board. He also thanked the President for his involvement in the Foundation, as well as the Vice Presidents and Board of Trustees. In closing, Mr. Devore remarked that the Scholarship Campaign would soon reach $2 million and commented that through continued support of the CLC Foundation, CLC would continue to grow and flourish. Chairman Howland announced that the Board would like to honor Ms. Mary Charuhas, Dean of Adult Basic Education, GED, and ESL, upon her retirement. Trustee Goshgarian read the following Resolution honoring Ms. Charuhas for her years of service to the College.


COLLEGE OF LAKE COUNTY RESOLUTION

MARY CHARUHAS

WHEREAS, Mary Charuhas has served the College of Lake County since 1984 holding various positions, including Director of Adult and Continuing Education, Associate Dean of the Open Campus, and most recently as the Dean of Adult Education, GED, and ESL; and WHEREAS, she has served as a member of the Educational Affairs Council and provided expertise in adult education, workforce training, bridge programming, and community service, and has shown strong student support by developing leading adult education, GED and ESL programming and hiring faculty committed to student success; and WHEREAS, she was responsible for the creation and development of the Explorer, Discover, Fast-Paced Gifted, Volunteer and Family Literacy Programs and served on the Boards of the Mano a Mano Family Resource Center, YouthBuild of Lake County and the Workforce Investment Board; and WHEREAS, she has been a vocal advocate for serving students most in need and through her efforts has improved the lives of literally thousands of students; and WHEREAS, she has been instrumental in promoting collaboration and communication among college faculty, staff, students, and external stakeholders and served as a role model for open, honest and ethical leadership; and WHEREAS, she has distinguished herself through her work in building and supporting award-winning programs that routinely received state and national recognition including an ICCB Excellence Award; and WHEREAS, she has been a loyal, conscientious, and responsible employee, who has earned the deepest respect and admiration of the college community; and WHEREAS, she has decided to retire from her position as the Dean of the Adult Education, GED, and ESL Division; and THEREFORE, BE IT RESOLVED that the Board of Trustees expresses its sincere appreciation and gratitude to Mary Charuhas for her years of dedication and service to the college; and BE IT FURTHER RESOLVED that the Board of Trustees extends to Mary Charuhas its best and fondest wishes for a happy, healthy, and fulfilling retirement. Chairman Howland thanked Ms. Charuhas for her years of service to the College of Lake County and asked the Board to adopt the Resolution.


It was moved by Carrigan, seconded by Goshgarian, and unanimously carried, that the Resolution honoring Ms. Mary Charuhas be adopted as presented and made a part of the official minutes. Ms. Charuhas graciously accepted her Resolution and thanked the College for the opportunity it gave her to have an incredible career. With its great programs, she stated that CLC was life-long learning at its best. Ms. Charuhas remarked that the community was very important in community colleges and thanked the College for its support of adult education and literacy. She also expressed her appreciation for the GED graduation ceremony, the many scholarships offered to students, the beautiful art in the gallery, and CLC’s beautiful grounds. Ms. Charuhas mentioned that the College was a wonderful facility and a great place to work. In closing, Ms. Charuhas stated that she truly enjoyed her career at CLC and knows that everyone at the College will continue their wonderful work in shepherding CLC in the future. Commenting on the activities of the Illinois Community College Trustees Association (ICCTA), Chairman Howland stated that the ICCTA Annual Convention was held in Chicago on June 7-8. She noted that Trustees Anderson, Carrigan, Griffin, and Oilschlager, as well as Dr. Weber, participated in the events. Trustee Carrigan reported that he attended a panel discussion that in-cluded Trustee Griffin on the Studies of Trusteeship and noted that the presenta-tions were independent and complimentary. Chairman Howland also reported that Student Trustee Welton attended the Illinois Community College Board (ICCB) Student Leadership Institute that ran concurrently with the ICCTA Annual Convention. Student Trustee Welton mentioned that it was a great opportunity for her to meet and connect with other Student Trustees from across the state. She also commented that she learned a lot about leadership. Chairman Howland announced that CLC nominee Lyla Chandy was recognized at the ICCTA Annual Convention with the 2013 ICCTA Professional Board Staff Member Award. Unfortunately, she noted that Ms. Chandy was unable to attend the luncheon so Dr. Weber accepted the award on her behalf. Chairman Howland stated that Ms. Chandy was at tonight’s meeting to formally accept her award. Chairman Howland presented the award and nominee medallion to Ms. Chandy, which she graciously accepted. Dr. Weber commented that it was a great honor for Ms. Chandy to receive this state award, which was presented to her in recognition of her statewide efforts in working with the Board of Trustees. As mentioned in last week’s Update to the Board, Chairman Howland stated that the Association of Community College Trustees (ACCT) extended its deadline to July 12 to forward award nominations. She announced that ICCTA would be nominating Ms. Chandy for the Professional Board Staff Member Award and Trustee Richard Anderson for the Trustee Leadership Award. If any of the Board members would like to make additional nominations, Chairman Howland asked that they contact Mr. Derrick Harden, Chief of Staff.


Chairman Howland announced that a University Center of Lake County (UCLC) Board of Governors Meeting was held on June 12. She indicated that Dr. Weber would be giving a general overview in his report of CLC’s actions related to the changes in the UCLC structure. Chairman Howland reported that Trustees Anderson and Carrigan attended the June 12 meeting and asked Trustee Carrigan whether he would like to make any comments regarding the meeting. Trustee Carrigan declined to make any comments. Chairman Howland commented that the Postsecondary International Network (PIN) Annual Conference held in Chicago on June 5-11 was co-hosted by the College of Lake County and Roosevelt University. In addition to herself, she mentioned that Trustee Goshgarian and Dr. Weber attended the conference. Chairman Howland expressed her appreciation to Ms. Karen Hlavin, Interim Vice President for Student Development, and her staff, especially Ms. Beth Tinkham, for their hard work in planning this very successful conference. She also thanked Trustee Goshgarian, Mr. Harden, and Mrs. Mary Weber who suggested and arranged several of the venues for both the delegates and their companions. Chairman Howland noted that Dr. Weber would be discussing several of the CLC outcomes from the PIN Annual Conference in his remarks this evening. Chairman Howland also commented that the representatives attending the PIN Annual Conference were an interesting group of people. She noted that this was the first time she attended the conference and remarked that it was a fabulous learning experience. In addition to many great presentations, Chairman Howland mentioned that there was a tour of the CLC Grayslake Campus. Commenting on the PIN Annual Conference, Trustee Goshgarian stated that CLC’s beautiful campus was echoed by many of the conference participants. She expressed her appreciation to Dr. Terri Berryman, Mr. Bryan Libbin, and Dr. Sean Hogan for their great presentations, as well as Dr. David Groeninger for conducting the bus tour through the ethnic neighborhoods of Chicago. Trustee Goshgarian indicated that the conference was a great opportunity to have CLC recognized and noted that Ms. Diane Rarick provided a great piece about the meeting on the College’s website. She explained that the PIN organization was a rather small group of people from various countries with participants sharing materials, and this year’s conference was a positive experience for her. Although the PIN Annual Conference is not the type of meeting usually attended by Board members, Trustee Goshgarian noted that she and Chairman Howland attended the conference because it was in Chicago and co-hosted by CLC. Chairman Howland advised that the CLCFT PAC has inquired about whether to videotape the Board of Trustees Meetings. In addition, she noted that some of you may have seen in the Daily Herald that McHenry County College recently began videotaping their Board Meetings. If the Board has no objection, Chairman Howland stated that she would like to direct the administration to study the options, including costs, procedures, and possibly feedback from other

Minutes of the Regular Meeting of June 25, 2013 Chairman’s Report: (Cont.) Report of the President:

colleges that videotape their Board Meetings. After researching the options, Dr. Weber indicated that the administration would provide feedback to the Board in the fall. On May 3, Chairman Howland stated that Dr. Weber forwarded all of the Board policies to the Trustees for their review. Within this document, she indicated that there were approximately 30 Board policies related to items such as Duties of the Board of Trustees, Reimbursement, Electronic Communication Among Board Members, Authority to Conduct Business, and Meetings and Quorum that she has asked the administration to provide to the Trustees. Chairman Howland mentioned that many of these policies have not been updated in ten years and do not address current issues, such as the Freedom of Information Act. She noted that she has asked Dr. Weber and the administration to update these policies and bring them back to the Board in sections or groups for review and approval with the intent to have all Board policies approved by the end of the fiscal year. Dr. Weber stated that the administration would provide groups of five to ten policies at a time for the Board’s review and approval. Trustee Goshgarian stated that legal counsel would also need to review all of the policies. Commenting on the Board Agenda, Chairman Howland stated that revised Walk-On Agenda Item 11.4.1, New Full-Time Employment, at their places reflects the decision of a Board recommended employee who accepted a new full-time position to rescind her acceptance after the Board Book was printed. In addition, she stated that Agenda Item 11.4.3, Associate Vice President Contract, would be discussed in Closed Meeting with action taken after the Closed Meet-ing. Chairman Howland requested a Closed Meeting following the Regular Meeting under Chapter 5 of the Illinois Compiled Statues (ILCS) 120 (Open Meetings Act)/Sections 2c(1) to discuss the “appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body;” 2c(5) to discuss “the purchase or lease of real property for the use of the public body;” and 2c(6) to discuss “the setting of a price for sale or lease of property owned by the public body” with action to be taken after the Closed Meeting. At the June 12 UCLC Board of Governors Meeting, Dr. Weber stated that the administration provided a presentation on CLC’s concerns related to the change in UCLC’s structure and engaged in an open discussion. Based on that exchange, he indicated that he spoke to Dr. Gary Grace about NIU taking a bigger part and maintaining its current name of UCLC. Dr. Weber stated that everyone agrees that CLC is the owner of the building and the administration is working with UCLC on amended language for the lease agreement. In regard to CLC’s concerns regarding duplication of services, Dr. Weber advised that UCLC scheduled a meeting with Bryan Watkins, Chair of the Council Members Institutions (CMI), and UCLC and CLC staff to discuss policies that would pre-vent any CMI member from establishing freshman and sophomore courses. In addition, he mentioned that CLC was encouraged by the UCLC Board of Governors to establish an MOU with NIU. Dr. Weber advised that the next UCLC Board of Governors Meeting was scheduled to be held in September.

Minutes of the Regular Meeting of June 25, 2013 Report of the President: (Cont.)

Trustee Paul applauded the CLC Chairman and Vice Chairman in being proactive regarding UCLC. At the May 21 Board Meeting, Dr. Weber commented that use of iPads by Board members for college business was discussed. He noted that the administration was working with Attorney Riley on this issue. As Chairman Howland men-tioned in her comments, Dr. Weber stated that Board policies were being re-viewed, which would include policies related to the issuance of a personal iPad and acceptable use of IT equipment for Board members. In regard to the 2014 Commencement Ceremony, Dr. Weber indicated that there were two options for the Board’s consideration; either one ceremony at the Genesee Theatre or two ceremonies at the CLC Grayslake Campus. With the College’s new auto-awarding process, he noted that there may be more students participating in the 2014 Commencement Ceremony than last year. During the Board’s discussion, the Trustees expressed their individual preferences regarding each location. Trustees Carrigan and Paul were advocates of the Genesee Theatre with Trustee Paul specifically mentioning that the Genesee Theatre provided a bridge for the campuses and was a community gesture. She also noted that she felt an extended discussion was needed on this issue with measurable data for the Board’s review. Trustee Goshgarian felt that the Grays-lake Campus was a more student centered venue. Dr. Weber stated that some modifications would probably need to be made if the ceremony were held at the Genesee Theatre, including limiting the number of guests students could bring or issuing tickets for guests. Although it was a Board decision, Dr. Weber com-mented that holding two ceremonies at the Grayslake Campus would probably be a better venue, and the cost would be less expensive than at the Genesee Theatre. Trustee Carrigan suggested polling CLC’s Alumni Association for their input. Trustee Howland mentioned that with so many first generation students graduating from CLC, she did not want to discount anyone’s attendance. At the conclusion of the discussion, Dr. Weber stated that the administration would provide additional information for the Board’s review, including financial data, cost comparison, and capacity for both the Genesee Theatre and CLC P.E. Center. He also commented that a decision on the venue needed to be made within the next couple of weeks. Commenting on summer enrollment, Dr. Weber advised that enrollment (headcount) in college-level courses decreased 2% compared to last summer with FTE (full-time equivalent) down 3%. In regard to college-level enrollment of ethnic students, he stated that the Hispanic enrollment increased 13%, the African-American enrollment decreased 8%, and the Asian enrollment increased 6%. In addition, Dr. Weber noted that Adult Education headcount increased 19.8% compared to last summer. For the fifth consecutive year, Dr. Weber announced that CLC has been named a Military Friendly School by G.I. Jobs Magazine. He noted that this 2014 recog-nition places CLC in the top 15% of all colleges, universities, and trade schools nationwide. Dr. Weber congratulated Ms. Hlavin and her staff for this accomplishment.


Commenting on the recent PIN Annual Conference, Dr. Weber noted that he took away three outcomes from the meeting: learning about the entrepreneurial program at Olds College; the concept of Service Learning and looking at Service as a Value at Box Hill Institute that he plans to discuss with the Executive Staff; and creating exchange programs with PIN members. At the conference’s closing dinner, he also mentioned that Bahrain Polytechnic presented CLC with a gift for co-hosting the event. In two weeks, Dr. Weber announced that an NTER presentation/demonstration was scheduled for the Gates, Lumina, and Joyce Foundations to see whether they have an interest in providing funding to support platform designers and programmers. Dr. Weber invited Dr. Haney, Vice President for Educational Affairs, to intro-duce new faculty and administrators who were approved at last month’s meeting. In his introduction of Mr. Ken Davis, Automotive Collision Repair Instructor, Dr. Haney stated that he was a graduate of CLC with an AAS Degree. He noted that Mr. Davis recently completed his Bachelor’s Degree from Southern Illinois University in spring 2013. In addition, Dr. Haney commented that Mr. Davis has over twenty years of automotive experience and, most recently, served as an adjunct faculty member at both CLC and Triton College. In his introduction of Dr. Raiana Mearns, Dean of Adult Basic Education, GED, and ESL, Dr. Haney mentioned that she has a Doctorate Degree from Columbia University, a Master’s Degree from Penn State, and a Bachelor’s Degree from the University of Maryland. He commented that Dr. Mearns has over twenty years of administrative experience, including serving as Director of Adult Basic Education at Moraine Valley Community College and, most recently, as the Dean of Developmental Education at Gateway Technical College. In his introduction of Mr. Brian Beecher, Dean of Libraries and Instructional Services, Dr. Haney indicated that he has both a Master’s Degree and Bachelor’s Degree from the University of Wisconsin-Madison. Also, he noted that Mr. Beecher has approximately twenty years of library experience, including most recently serving as the Associate Dean of the Library at Elgin Community College. Dr. Weber also introduced two individuals from PACE who were seated in the audience, Mr. Dilsaver and Mr. Morgan. Mr. Agazzi, Vice President for Administrative Affairs, explained that PACE was seeking to expand transport services by offering additional routes to the CLC Grayslake Campus. He men-tioned that PACE would be conducting public hearings on the proposed changes in July and August.


Dr. Weber invited Mr. Robert Lossmann, Art Instructor and PTK Advisor, to talk about CLC’s Phi Theta Kappa Chapter, Alpha Alpha Pi. Mr. Lossmann introduced himself and expressed his appreciation to Ms. Karen Hlavin, Interim Vice President for Student Development, and Ms. Teresa Aguinaldo, Interim Executive Director for Student Life, for their support and help. Mr. Lossmann read the following statement: “Phi Theta Kappa - What is it? Phi Theta Kappa is an International Community College Honors Society dedicated to scholarship, leadership, service, and fellowship. Students must achieve a GPA of 3.5 after 12 hours at CLC to be invited to join each semester. CLC currently has over 900 enrolled active members and thousands of alumni members. PTK began in 1918 in Missouri with six chapters and now has almost 1,300 chapters with an endowment of $37 million. Besides Phi Theta Kappa foundation scholarships, students can receive automatic reductions in tuition though transfer scholarships at four year institutions throughout the country. Resources are available through the PTK database, College Fish.org. We are planning a scholarship information forum to show new members the benefits of using the College Fish database and how to apply for scholarships beyond CLC. At CLC we are coordinating the three honors programs of PTK, the Honors Program, and CLC Scholars and standardizing the requirements to assist our students. Upcoming projects are to form committees to involve our non-traditional, international, and minority population. After discussions with Dr. Weber about involving and training future philanthropists and fundraisers, all three programs are being asked to work with the CLC Foundation to work on the Scholarship Gala, our upcoming Art Auction on October 19 at Del Webb, and reaching out to the community to solicit auction items for our Foundation events. This is a way to give back to the College for the great opportunities and generosity these students have been shown. As a gesture of their commitment to the College, our outgoing officers voted to start a CLC PTK Scholarship, utilizing local membership fees, encouraging community college completion. Another project is C-4 (Community College Completion Corps) to complete associate degrees. One of our new officers and new CLC Scholars, Carolyn Hernandez, will be working with me to organize community art exhibits for our students. The first exhibit was just hung at the Lake County Circuit Clerk’s office in Waukegan. All student artwork was donated to CLC and proceeds from any sales will go to the CLC Scholarship Campaign.


This year we began an entirely online invitation and membership acceptance for prospective members. This worked very smoothly and was easier for students and saved postage and paper to 3,000 prospective members, which will fund our new PTK Scholarship. I would like to now introduce our 2012-2013 officer team. Theresa Westberg is someone you all know well as Student Trustee, but she also was instrumental in organizing our Honors in Action Project, What is a Candidate discussion? Melissa Jurik was not only our Vice President of Membership, but served as an officer of the Paralegal Club and organized the Polar Plunge to raise money for the Special Olympics. She received the NFPA National Paralegal Scholarship and is a semi-finalist for the PTK Pearson Scholarship. Sally Fleissner was our Vice President of Scholarship and organized our research for the College Project. She and Melissa are transferring to the Paralegal program at Roosevelt University. The next two people are our members of the Phi Theta Kappa All-Illinois Academic Team sponsored by USA Today. First is Rebecca Xechariah, who was unable to attend this evening’s meeting. Originally from Ghana, Rebecca coordinated all our web development and served on the International Education Committee to attract more international students to PTK. And lastly, I would like to present our Regional Outstanding Officer for 2013, Caleb Town. Caleb is also an emeritus CLC Scholar who will be attending Carthage College on a full scholarship. Caleb competed with 44 candidates for one transfer scholarship at Carthage and won. He plans to open a dental practice in Lake County. As part of his CLC Scholar’s service, Caleb worked for two years in our Dental Hygiene Clinic and also participated twice in outreach dental programs in Tennessee, Rural Access Medical, to provide dental care to the underserved community. Caleb will briefly explain our Honors in Action Project and our Phi Theta Kappa Five Star status and answer questions from the Board.” Caleb Town thanked the Board for the opportunity to address them and read the following statement: “Every two years, the international PTK organization announces a new two- year Hallmark topic. The current topic is The Culture of Competition. This was also the study topic selected for the CLC Scholars course at the weekly Scholars Seminar of which I was part for the last two years.


Each chapter is required to choose one study topic that is the basis of their research, college involvement, and activities. The College of Lake County’s chapter, Alpha Alpha Pi, selected local politics as their study topic. Local elected officials were interviewed and asked questions, not about their platforms, but the unique challenges and rewards of running for local office, often with little outside financial support. Local elected officials were invited to participate. Our own Trustees, Barbara Oilschlager and John Lumber, participated in an open forum for the college community to answer questions supplied by officers and members of our chapter. In January of each year, every chapter is required to write a very succinct and scholarly report of their activities and answer very specific questions. This must be done in order to attain Five Star status. This resulted in our award for Regional Outstanding Honors in Action Project. In order to maintain and then retain Five Star status, each chapter must do at least one college project, connect with another CLC club on an activity, work with another community college on a joint project, do a service project with the community, attend a regional and international convention, and complete their report to the International headquarters. Only those chapters completing Five Star status are then eligible for the Regional Outstanding Chapter Award, which we also received this year. Activities our chapter organized and/or participated in were the Candidate Forum, C-4 Commitment to Complete signing board, Polar Plunge for Special Olympics, and Environmental Club clean-up day at CLC. Finally, the officers of our Phi Theta Kappa chapter would like to thank the College for their continuing confidence in us and support. Our service to the College has only begun and we all look forward to joining CLC alumni in support of future Phi Theta Kappa members and students.” Dr. Weber presented Caleb Town with the Illinois Regional Award for PTK Outstanding Officer that he received for his role as the CLC 2012-2013 PTK President. Chairman Howland presented the students with the Illinois Regional Award for Outstanding Chapter 2012-2013 and commented that it was inspiring to see the work and accomplishments of CLC’s students. Trustee Goshgarian presented the students with the Illinois Regional Award for the Honors in Action Project 2012-2013. Dr. Weber noted that these awards were originally presented to the students for the Illinois region at the PTK regional convention held earlier in June.

Minutes of the Regular Meeting of June 25, 2013 Report of the President: (Cont.) Financial:

Dr. Weber invited Mr. Steve Holman, Dean of the Biological and Health Sciences Division, to present a report on CLC’s Horticulture Sustainable Agriculture AAS Degree and Certificate related to the CLC Local Foods Pro-gram. Mr. Holman introduced Ms. Rory Klick, Horticulture Department Chair, and Ms. Gianna Fazioli, Local Foods Coordinator, who were both seated in the audience. Highlights of his presentation included an overview of the curriculum related to a 25 credit hour Certificate and a 63 credit hour AAS Degree; objectives of the new program; the four new specialized courses in Sustainable Agriculture of AGR 111-Permaculture Production, AGR 112-Season Extension Methods, AGR 114-Annual Fruit and Vegetable Production, and AGR 210-Agricultural Marketing; 2012-2013 sustainable agriculture cohort; fall 2012 program outcomes; winter and spring outcomes; summer 2013 outcomes; Sustainable Agriculture Advisory Committee and community partnerships; and review of the labor market demand for new and replacement agricultural positions. At the conclusion of his report, the Board thanked Mr. Holman for his presentation. Resolution Authorizing Budget Transfers and Accepting Monthly Financial Report was presented to the Board for approval. It was moved by Goshgarian, seconded by Carrigan, that the Resolution Author-izing Budget Transfers and Accepting Monthly Financial Report be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Resolution Adopting Fiscal Year 2014 Budget was presented to the Board for approval. It was moved by Carrigan, seconded by Goshgarian, that the Resolution Adopt-ing Fiscal Year 2014 Budget be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried.

Minutes of the Regular Meeting of June 25, 2013 Financial: (Cont.) Purchasing:

The Prevailing Wage Act was presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that the Prevailing Wage Act be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Resolution Authorizing Transfer of Funds from the Operating Fund to the Audit Fund was presented to the Board for approval. It was moved by Carrigan, seconded by Goshgarian, that the Resolution Author-izing Transfer of Funds from the Operating Fund to the Audit Fund be approved as presented and made a part of the official minutes. Trustee Paul commented that the transfer amount has been the same since she started on the Board and noted that she thought the transfer amount was going to decrease. Mr. Andy Williams, Controller, stated that the transfer amount did decrease $20-25,000, but the savings was applied toward internal audits. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Resolution Authorizing Transfer of Funds to the Operations and Maintenance Fund (Restricted) was presented to the Board for approval. It was moved by Carrigan, seconded by Goshgarian, that the Resolution Author-izing Transfer of Funds to the Operations and Maintenance Fund (Restricted) be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Biddable Items were presented to the Board for approval. It was moved by Goshgarian, seconded by Carrigan, that Biddable Items be approved as presented and made a part of the official minutes.

Minutes of the Regular Meeting of June 25, 2013 Purchasing: (Cont.)

In regard to Agenda Item 8.1.1, Fall 2013 Non-Credit Class Schedules, Trustee Paul questioned whether there was any discussion to go paperless and go online exclusively to save money in printing all class schedules. Ms. Evelyn Schiele, Executive Director of Public Relations and Marketing, explained that there has been a reduction in the printing of class schedules. She also stated that a trial run related to online schedules would probably be conducted first to see whether this would affect enrollment. In addition, Ms. Schiele noted that there was a mis-conception about savings, but the administration was continuing to look at this issue. Dr. Weber indicated that the administration’s strategy was to build the College’s website first and then review the issue of online class schedules versus printed class schedules. Trustee Paul commented that the printing company awarded this bid was located in Wisconsin. Ms. Schiele stated that few bids are received because of the nature of the printing and presses needed. In regard to Agenda Item 8.1.1, Fall 2013 Non-Credit Class Schedules, Trustee Goshgarian commented that half of the community colleges still mailed printed class schedules. She stated that this issue needed to be reviewed and asked whether there was a projected timeframe to go online. Dr. Weber replied that the timeframe would be at least one year or longer. Trustee Goshgarian also stated that a plan was needed to figure out the cost, how and when to make the transi-tion, and to start with a pilot program before going totally online. Dr. Weber pointed out that at least one college he was familiar with had experienced a 5% decrease in enrollment with online schedules and stated that a long-term strategy was needed. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Authorization to Purchase Non-Biddable Items was presented to the Board for approval. It was moved by Carrigan, seconded by Goshgarian, that Authorization to Purchase Non-Biddable Items be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried.

Minutes of the Regular Meeting of June 25, 2013 Contracts and Grants: Programs:

Amendment to Agreement Between the College of Lake County, District No. 532, and Lake County Area Vocational System Board of Control was presented to the Board for approval. It was moved by Carrigan, seconded by Welton, that the Amendment to Agree-ment Between the College of Lake County, District No. 532, and Lake County Area Vocational System Board of Control be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Offer of Settlement and General Release from Marine Shale Processors Group was presented to the Board for approval. It was moved by Carrigan, seconded by Welton, that the Offer of Settlement and General Release from Marine Shale Processors Group be approved as pre-sented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. The Fiscal Year 2015 Resource Allocation Management Plan was presented to the Board for approval. It was moved by Carrigan, seconded by Paul, that the Fiscal Year 2015 Re-source Allocation Management Plan be approved as presented and made a part of the official minutes. Mr. Agazzi stated that the first project listed in the document was now 20th on the ICCB/IBHE approved project list and the other three projects were not on any state approved list. Trustee Goshgarian questioned the process for projects should a change be made from what was originally requested. In his explanation of the process, Mr. Agazzi stated that an institution would lose its place in line, if a project was changed by the Capital Development Board. Since it takes a long time to fund projects, he noted that projects could be “tweaked.”

Minutes of the Regular Meeting of June 25, 2013 Programs: (Cont.) Human Resources Recommenda- tions:

Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Leaves of Absence were presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that Leaves of Absence be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Position Additions, Reclassifications, Deletions, Vacant Positions and Vacant Positions Pending Approval to Begin Search Process were presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that Position Additions, Re-classifications, Deletions, Vacant Positions and Vacant Positions Pending Approval to Begin Search Process be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. New Full-Time Employment was presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that New Full-Time Employ-ment, Revised Walk-On Agenda Item 11.4.1, Agenda Item 11.4.2, and Agenda Items 11.4.4 and 11.4.5, be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried.

Minutes of the Regular Meeting of June 25, 2013 Human Resources Recommenda- tions: (Cont.) Closed Meeting: 8:03 P.M. Regular Meeting: 9:12 P.M.

New Part-Time Employment was presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that New Part-Time Employ-ment be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Promotions, Transfers, and Compensation Adjustments were presented to the Board for approval. It was moved by Goshgarian, seconded by Paul, that Promotions, Transfers, and Compensation Adjustments be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. It was moved by Goshgarian, seconded by Paul, that the regular order of bus-iness be interrupted under Chapter 5 of the Illinois Compiled Statutes (ILCS) 120 (Open Meetings Act)/Sections 2(c1) to discuss “the appointment, employ-ment, compensation, discipline, performance, or dismissal of specific employees of the public body;” 2c(5) to discuss “the purchase or lease of real property for the use of the public body;” and 2c(6) to discuss “the setting of a price for sale or lease of property owned by the public body” with action to be taken after the Closed Meeting. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. Chairman Howland announced that the Board would officially go into Closed Meeting following a brief recess. The meeting reconvened in Regular Meeting at 9:12 P.M.

Minutes of the Regular Meeting of June 25, 2013 Human Resources Recommenda- tions: Adjournment: 9:13 P.M.

New Full-Time Employment was presented to the Board for approval. It was moved by Paul, seconded by Carrigan, that New Full-Time Employment, Walk-On Agenda Item 11.4.3, Associate Vice President Contract, be approved as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye – Welton Ayes: Carrigan, Goshgarian, Howland, Paul Nays: None The vote being (4) Ayes and (0) Nays, the Chairman declared the motion carried. It was moved by Welton, seconded by Goshgarian, and unanimously carried, that the meeting be adjourned at 9:13 P.M.

_____________________________ ____________________________ Amanda D. Howland, Chairman Philip J. Carrigan, Secretary

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