MINUTES OF MEETING – Construction Reference Group ......Ben Marie (BM) – Weston Property Group,...

21 August 2018 Minutes of Meeting – Construction Reference Group – Armadale Road Upgrade (Tapper Road to Anstey Road) of 16

MINUTES OF MEETING – Construction Reference Group (CRG) Armadale Road Upgrade (Tapper Road to Anstey Road) Meeting 3

Date: Tuesday 21 August 2018 Time: 18:00-20:00 Location: Atwell Community Centre, Multipurpose Room

Distribution: All CRG members and meeting visitors and guests

Attendees: Cr Carole Frost (CF) – City of Armadale, Councillor of Lake Ward

Cr Lara Kirkwood (LK) – Aubin Grove Community Association, Vice President / City of Cockburn, Councillor for East Ward

Tracey-Joy Francis (TF) – Local resident

Yaz Mubarakai (YM) – Australian Labor Party, Local MP for Jandakot

Kim Wilkinson (KW) – Local resident

Linton Pike (LP) – Chair/Facilitator

Jadranka Kiurski (JK) - City of Cockburn

Fiona Taite (FT) – MRIA, Stakeholder & Community Relations Advisor/Executive Officer

Guests: Lindsay Lowes (LL), MRWA, Project Manager

Chris Grant (CG), MRIA, Highway Engineer

Jarrid Burton (JBu) - MRIA

Apologies: Dan Franklin (DF) – Banjup Residents Group, Committee Member

Neil Raine (NR) – Banjup Residents Group, President

Ian Thurston (IT) – Banjup Residents Group, Secretary

Deanie Carbon (DC) – City of Cockburn, Community Engagement Officer

Charles Sullivan (CS) – City of Cockburn, Director, Engineering and Works

Don Hom (DH) – Cockburn-Fremantle Pistol Club, Local business representative

Cr Chontelle Sands (CS) - City of Cockburn, Councillor for East Ward

Kim Sadlier (KS) – Success Residents Association, President

Naresh Shah (NS) – Riva Estate Piara Waters Chat Group, Convener

Raj Paul (RP) – Treeby Community Association, Vice President

Ben Marie (BM) – Weston Property Group, Local developer representative


NO. ITEM / DETAILS

1 WELCOME TO COUNTRY AND MEETING PURPOSE

Linton Pike (meeting facilitator) provided a welcome to country and welcomed CRG members to the meeting, outlined the process and explained that the meeting will:

• Provide a project update; • Explain the status of various project elements including design development, procurement and the delivery program; • Seek CRG comment on the key design components to inform potential tenderers of community and stakeholder views of the project; • Identify and discuss community opportunities and issues associated with the project; • Explain the development and construction timing and process.

A list of Meeting 3 participants is provided above. The Meeting 3 agenda is provided at Attachment One. Linton thanked all members of the CRG for taking the time to participate in the group.

2 PREVIOUS MINUTES

CRG members were asked to provide comment on the previous Minutes to identify errors or omission: • No changes were requested.

Action from Previous Meeting Close out Action Reported at This Meeting

Is Roger Cook invited to these meetings? No, he didn’t nominate but we will follow up invitation.

ACTION: FT Emailed but no reply to date.

Pages 16 and 17 of the previous minutes includes a staging diagram showing completed works. These should really be labelled earlier works or stage 0 works as it will be confusing to community members who will think it shows works that have already been done. Please add a note showing a timeline or notation to clearly identify works to be done as part of this project that will have been completed prior to commencing subsequent stages.

ACTION: FT

Minutes amended and re-issued

Physical and monetary offsets resulted and LL to provide offset information for IT. ACTION: FT

Information has been passed on to Ian Thurston and Neil Raine as requested.


NO. ITEM / DETAILS

3 DESIGN UPDATE

Chris Grant provided a design overview explaining that:

Nicholson Road before and after shots are shown below


NO. ITEM / DETAILS

The Rossiter Road and Taylor Wright Road intersection design is shown below


NO. ITEM / DETAILS

The Warton Road design solution is shown below with minor modifications only required.


NO. ITEM / DETAILS

The Liddelow Road design solution is shown below.

The Ghostgum Avenue design solution is shown below


NO. ITEM / DETAILS

Chris added that: • The Armadale Road / Nicholson Road intersection is busy with poor crash record. A stub will be provided o the northern side of Armadale Road

to allow for planned future development. • The purple coloured lines indicate service roads provided to give access to local destinations. • A 4m sealed Principal Shared Path (PSP) is provided on the northern side of Armadale Road. • A Development Application was lodged for the existing service station site some time ago but has now lapsed. Future access to the service

station site will be provided as left in, left out and right in. Vehicles leaving the service station will not be able to turn right. • The Koi Farm provides for left in/out access. • The new Armadale Road / Nicholson Road intersection will provide and open vista through the roundabout beneath the structure. • The roundabout provides a safer intersection treatment and minimises the potential for higher risk right angle collisions.

Q Will bus embayments be provided? A Yes, and PTA will run an extra service when the work is finished. Additional bus stops may be required and will be provided if needed.

Q What is the permitted speed at the roundabout in the westbound direction? A It will be posted at 80kph on the approach and well signed. Existing roundabouts on dual carriageway in the area are working well.

Q Will rumble strips be provided on the approaches to the roundabout? A No, they are not proposed but could be if an issue arose. Road Safety Audits will also be completed and further inform the design solution.

Q What is the maximum capacity of Armadale Road? A There is capacity for three lanes in each direction if required. Modelling shows this to be unlikely before 2030.

Q How will access be provided to the north eastern quadrant of Warton Road intersection? A A left in/out stub will be provided as part of these works. In the longer term access will be provided from Warton Road. The existing war memorial will stay.

Q Will the roundabout have traffic lights? A The roundabout won’t have traffic lights initially. They may be required over time to provide free flowing movement through the intersection for all vehicle movements if queues emerge.

Q What is proposed at Ghostgum Ave? A Minimal work is required to provide a good level of service. A roundabout may be required over time. Treeby development doesn’t have a footpath to the west. This project will include the PSP to satisfy this need. We will meet with local government soon to progress the planning for that. It may be a 3m wide shared path standard.


NO. ITEM / DETAILS

4 CONSTRUCTION UPDATE AND TRAFFIC MANAGEMENT LOOK AHEAD

Jarrid Burton provided a virtual real time site tour using recent drone images flown at different locations for the five core work zones. Upcoming works planned for August and September 2018 include:

• Construction of temporary diversion at Nicholson Rd intersection • Relocation of Water Corporation assets at Nicholson Rd intersection • Construction of temporary diversion at Taylor/Wright Rd • Relocation of Western Power assets at Wright Rd intersection • Construction of temporary and permanent works at Liddelow Rd. • Relocation of Western Power assets at Liddelow Rd intersection

A seven day closure of Nicholson Road is planned for the period from 14th to 21st September 2018. Temporary detours will be provided as shown in the diagram. It was noted that the dates are proposed and subject to change.


A full weekend closure for the weekend of 21st to 24th September 2018 of both Armadale Road and Nicholson Road is required to enable works to complete the temporary rounadabout, which will maintain traffic flow while bridge works progress. It was noted that the dates are proposed and subject to change. The associated detours during this period are shown in the diagram provided.


NO. ITEM / DETAILS

Upcoming road closures and traffic impacts include: • Armadale Road and Nicholson Road plugs and new temporary intersection, mid-late September 2018 • 4 week closure of Taylor Road, January 2019 • 4 week closure of Rossiter Avenue, March 2019 • 4 week closure of Armadale Road for beam installation, mid 2019

Jarrid added that: • Service relocations are required before some works can commence; • Traffic management measures will be established to provide long run space for earthworks and roadworks to create economies of scale. • Where possible we build ultimate roadway and use that for temporary detours; • Some temporary piling will be used to retain earth during construction. The piles will be removed as construction progresses and space is

available for batter to spill down to existing ground level; • We now have a site office at Nicholson Road for these works; • There are twin water trunk mains to be relocated near Nicholson Road as major works to be done prior to roadworks.

Q How is Liddelow Road temporary detour going? A People are generally not happy with it but it is working well. Q How far back will signage be provided advertising planned closures? Please communicate with Carey Baptist College as a key stakeholder. A We will communicate broadly and see if we can provide information to key stakeholders like Carey Baptist College if not during school holidays.

ACTION: Fiona Q Can the closures be scheduled to occur during school holidays? A Closures will be required to reflect the overall construction program with other dependent task scheduled around that. Jarrid will see if closures can be done during school holiday period but in any event ready access will be available to the school and other destinations at all times. Other temporary closures will also be required over time.

ACTION: Jarrid Q Please share the resultant information with Yaz, City of Armadale, City of Cockburn and others to post on social media. A Fiona will provide relevant information with more information to be provided on traffic management at the next CRG meeting

ACTION: Fiona


NO. ITEM / DETAILS

5 COMMUNITY AND STAKEHOLDER ENGAGEMENT

Fiona Taite provided a community and stakeholder engagement update and explained that community contact to date is as follows.

Contact type Total

General Enquiry 19

Compliment 1

Consultation 70

Customer Request 58

Complaint 20

Other 9

177


NO. ITEM / DETAILS

Cases by category as shown below.

Communication methods include: • Email broadcast

– Road impacts/closures – Design updates – Night works

• 2 week look-aheads to CRG and Key Stakeholder groups – reaching resident association groups and local council for distribution to their databases

• Direct mail to impacted stakeholders • Newsletters


NO. ITEM / DETAILS

Key upcoming activities include: Ongoing

• Individual consultation with impacted property owners • Notice to residents – upcoming out of hours works

August/September 2018 • Third CRG meeting – 21 August • Nicholson Road closures – engagement with local councils and residents groups via CRG, plan for social media /website/radio broadcasts

October 2018 • Fourth CRG meeting – TBC (tentatively booked for Tuesday 23 October)

TBC 2018 • Public information session to be held with Armadale Road to North Lake Road bridge project team

Fiona added that: • There has been a lot of community and stakeholder contact and that will continue; • The newsletter will go to a corridor that is indicatively 300m wide along the project; • Liddelow Road advanced signage has been very useful and Variable Message Signs have helped to inform road users; • Static signage is also proposed; • The next CRG is planned for October 2018; • Cockburn Chat is going well with a focus on Treeby and Banjup issues; • Lara offered to provide a summary of community feedback on work planned around Tapper Road

ACTION: Lara • There is good acceptance and support for this project generally.


NO. ITEM / DETAILS

Q Whose land are the temporary roundabouts on? A It is Di Florio land and they have been very helpful with a commercial agreement in place. Q Will landscaping be provided in the central roundabout? A Yes with hard landscaping including paving, crushed aggregate, and appropriate plant species. There is an aesthetic theme that reflects the former railway line along Armadale Road. Fiona will schedule discussion on landscape and urban design aesthetics for a future CRG meeting.

ACTION: Fiona Q Will landscaping be provided to abutments and piers too? A Yes, with relief in abutment faces or with other features included.

CRG member comment on cycling provisions resulted: • Keeping everyone informed has been a real positive. Some positive feedback has been received from cyclists who are looking forward to cycling

on the new PSP. Another cyclist expressed concern at the swapping at roundabouts and associated safety. It may be worthwhile seeing what their opinion is.

ACTION: Fiona

6 OTHER BUSINESS - CRG MEMBER COMMENT

CRG members provided comment as shown below.

Carole Frost I have nothing to add.

Yaz Mubarakai Carole’s concerns about school access impacts is important. Signage diversion need to be erected early to give people good notice. The information presentation was great thank you.

Lara Kirkwood Please keep things going the team is doing a great job.

Jadranka Kivrski I have nothing to add

Kim Wilkinson Are there any other schools or destinations to consider who need information including sporting fields, pre-school, day care, local businesses, etc? No additional groups or interests are known. The communications with soccer and other playing field users have been good.

Tracey-Joy Francis I have nothing to add

Lindsay Lowes Thanks for your commitment and involvement in this process it is valuable input for us.


NO. ITEM / DETAILS

Chris Grant A 3D temporary works model is also available. Chris provided a short demonstration of the information available within the model.

7 NEXT STEPS

Next steps include: • Topics of interest

o Four week closures o Ongoing intermittent closures for Armadale/ Nicholson at the intersection will be required. Further information to be required

• Next meeting date – 23 Oct. Venue to be confirmed and advised – possibly using the site office as the venue. Meeting closed at 7:45pm

date Minutes of Meeting – CRG – Armadale Rd (Tapper to Anstey) of 16

ATTACHMENT ONE MEETING AGENDA

MINUTES OF MEETING – Construction Reference Group ......Ben Marie (BM) – Weston Property Group,...

Documents

Transcript of MINUTES OF MEETING – Construction Reference Group ......Ben Marie (BM) – Weston Property Group,...