MINUTES OF COUNCIL MEETING FOR THE TOWN OF GAWLER …€¦ · 2018-03-27 · Erin Findlay Manager...

of 22 ……..…………

Initials

MINUTES OF COUNCIL MEETING

FOR THE TOWN OF GAWLER HELD 27 MARCH 2018, CONFERENCE ROOM,

TOWN OF GAWLER ADMINISTRATION CENTRE 43 HIGH STREET, GAWLER EAST, COMMENCING AT 7:00PM

1. Statement of Acknowledgement

Mayor: We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.

2. Attendance Record 2.1 Present Mayor Karen Redman Deputy Mayor Ian Tooley Area Councillors Kevin Fischer

Beverley Gidman David Hughes Paul Koch Adrian Shackley Robin Symes Jim Vallelonga

Staff in Attendance Henry Inat Chief Executive Officer Ryan Viney Manager Development, Environment

& Regulatory Services Sam Dilena Manager Engineering & Infrastructure

Services Paul Horwood Manager Finance & Corporate

Services Erin Findlay Manager Library & Community

Services David Barrett Manager Business Enterprises &

Communications Jack Dazanos Team Leader Environment &

Regulatory Services Dwaine Bickerdike Project Manager Gawler Civic Centre Angelo Lanzilli Senior Projects Manager Marco Linsalata Team Leader Asset Delivery Chris Haynes Minute Taker Kate Symes Observer/Minute Taker

TOWN OF GAWLER COUNCIL MEETING MINUTES

27 MARCH 2018

of 22 ……..…………

Initials

2.2 Apologies Nil 2.3 Motions to Grant Leave of Absence Moved by Cr K Fischer Seconded by Cr D Hughes Motion No: 2018:03:69

That Cr Fischer be granted a leave of absence from 1 May to 30 May 2018, inclusive.

CARRIED UNANIMOUSLY 2.4 Leave of Absence Cr Merilyn Nicolson

2.5 Non-attendance Nil

3. Public Open Forum

3.1 Ms J Gillett-Ferguson Gawler Community Gallery Ms Gillett-Ferguson asked the Members questions about the Gallery’s role in applying for Fund My Neighbourhood grants. Council Members asked questions and answers were provided. Mayor Redman thanked Ms Gillett-Ferguson for her presentation.

4. Deputations

4.1 Ms Jo Connelly and Ms Janet Day, Gawler and District Netball Association. Ms Connelly presented to Members regarding upgrading some of their facilities. Council Members asked questions and answers were provided. Mayor Redman thanked Ms Connelly for her presentation.

5. Petitions

A petition comprising 88 signatures was received urging Council to leave dog-owners with access to off-leash exercise. Council Members noted that the petition would be presented to the 10 April 2018 Infrastructure and Environmental Services Committee as part of the On and Off Leash Areas report.


27 MARCH 2018

of 22 ……..…………

Initials

6. Confirmation of Minutes

Moved by Cr D Hughes Seconded by Cr R Symes Motion No: 2018:03:70

That the Minutes of the Council Meeting of 27 February 2018 as presented be taken as read and are hereby confirmed as a true and correct record.

CARRIED UNANIMOUSLY 7. Business Arising from Minutes Nil 8. Officer Reports

Item 8.1 – Proposed Parking Changes – Murray Street South and Julian Terrace - North and South (CC10/2079) Cr Vallelonga declared an actual conflict of interest in this matter as he owns buildings in Murray Street and Julian Terrace. 7.19pm Cr Vallelonga left the Conference Room Mr John Thorpe spoke to Members regarding the proposed parking changes. Members asked a question and a response was given. Mayor Redman thanked Mr Thorpe for his presentation. Moved by Cr K Fischer Seconded by Deputy Mayor I Tooley Motion No: 2018:03:71 That:- 1. Council receives the Proposed Parking Changes – Murray Street South and

Julian Terrace - North and South Report. 2. Feedback on the proposed changes to parking controls be sought from

local businesses and the community directly adjacent the proposed changes.

3. A further report be presented to a future Infrastructure and Environmental Services Committee meeting outlining the outcomes of feedback received for consideration of the proposed changes to parking controls.

CARRIED UNANIMOUSLY

7.52pm Cr Vallelonga returned to the Room


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.2 – Draft 2018/2019 Budget - Northern Adelaide Waste Management Authority (CC18/91) Mr Adam Faulkner gave a short presentation to Council Members. Council Members asked questions and answers were provided. Moved by Cr K Fischer Seconded by Deputy Mayor I Tooley Motion No: 2018:03:72 That Council endorses the Draft 2018/2019 Northern Adelaide Waste Management Authority Budget.

CARRIED UNANIMOUSLY Item 8.3 – Gawler Civic Centre Progress Report – March 2018 (CC14/1579) Moved by Cr A Shackley Seconded by Cr K Fischer Motion No: 2018:03:73 That Council: 1. Notes the Gawler Civic Centre Progress Report. 2. Request that Council Staff present a report outlining the concept and detailed

cost breakdown related to the Gawler Heritage Collection Committee’s Opening Exhibition, currently proposed as an $85,000 expense, including grant and sponsorship opportunities, to a Council meeting prior to the 2018/19 Budget being adopted,

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.4 – Pioneer Park War Memorial Fundraising Dinner (CC17/1153) Moved by Deputy Mayor I Tooley Seconded by Cr K Fischer Motion No: 2018:03:74 That Council:- 1. Notes that the Fundraising Dinner scheduled for 24 March 2018 has been

postponed. 2. Supports the Pioneer Park War Memorial Working Group’s proposal to

partner with the RSL Gawler Sub Branch’s annual dinner on 13 October 2018 expanding it to an Armistice Centenary and RSL Centenary dinner with an auction event held within this dinner to raise funds for the Pioneer Park War Memorial.

3. Notes the level of sponsorship and donations received to date being $119,550.

4. Notes that grant applications for Australian Government funding via the Armistice Day Centenary Fund and Saluting Their Service Commemorative Grant Fund have been submitted with a combined value of $41,542.

5. Notes that if Council is successful in receiving the outstanding grant funding, the funding shortfall for the Pioneer Park War Memorial is approximately $27,622.

6. Notes that a Capital Expenditure Budget Bid (PO422/1) has been submitted for Council’s consideration within the 2018/19 Annual Business Plan and Budget Process to cover the predicted funding shortfall.

7. Request Council Staff to contact existing Pioneer Park War Memorial sponsors advising them of the date of the dinner and offering them tickets to the dinner in accordance with their entitlements under the sponsorship level that they have committed to.

8. Focus its efforts on obtaining additional cash sponsors and donors to recoup the funding shortfall rather delivering a stand-alone fundraising dinner.

CARRIED UNANIMOUSLY

Item 8.5 – Gawler East Link Road Update (CC17/448) Moved by Cr K Fischer Seconded by Cr D Hughes Motion No: 2018:03:75 That Council notes the Gawler East Link Road Update Report.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.6 – Gawler Community Gallery Proposal (CC15/872) Moved by Cr A Shackley Seconded by Cr K Fischer Motion No: 2018:03:76 That Council:- 1. Note this report on the proposal presented by the Gawler Community

Gallery and Gawler Arts Society to make the upper floor of the Visitor Information Centre building usable as a gallery and community space.

2. Note that based on initial investigations undertaken that there is no legal requirement to install an elevator. However, in the best interest of insuring maximum community access every effort will be directed at potentially realising the installation of an elevator.

3. Note that total project costs (particularly installation of an elevator) are being investigated and will be provided in a future report to Council.

4. Support, in principle, the Gawler Community Gallery & Gawler Arts Society having access to the upper level of the Visitor Information Centre, provided;

a. that they are successful in receiving a Fund My Neighbourhood Grant (or such other grant),

b. that the total project costs are considered by Council prior to any written approval being provided,

c. that Council consider feedback provided during the mandatory public consultation process, (associated with the use of community land) including any request from other suitable/compatible community groups to have access to this space.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.7 – Dog Park Consultation (CC17/1225) Moved by Cr R Symes Seconded by Cr D Hughes Motion No: 2018:03:77 That Council:- 1. Notes the Dog Park Consultation Report. 2. Acknowledge community feedback received in relation to Dog Park Concept

Plan. 3. Endorses the Dog Park Concept Plan as presented totalling $145,000,

including: a. Installation of shelters, benches, drinking fountain b. Installation of new turf to both small and large dog areas

4. Consider a variation to the existing Dog Park budget, as part of the 3rd Quarter Budget Review, to accommodate the provision of points a) and b) above, with the additional funding to be sourced from separate identified capital expenditure savings within the 2017/18 budget.

5. Notes that staff are pursuing conversations with the Lions Club of Gawler relative to their potential interest in funding/donation/sponsorship part of the dog park facilities.

6. Provide feedback to community members for their feedback received in relation the Dog Park Concept Plan advising them of Council’s decision.

7. Notes a report will be presented to the IES committee on the proposed on and off leash areas at its April 2018 meeting.

8. Considers an additional expenditure of $15,000 per annum for maintenance related expenses upon completion of the works.

CARRIED

The motion was Carried on the casting vote of the Mayor. The Mayor, with approval of two-thirds of the members present suspended the meeting procedures pursuant to the Local Government (Procedures at Meetings) Regulations 2013, for a period sufficient to facilitate a short refreshment break and will resume at the discretion of the Mayor. 9.10pm meeting procedures suspended. 9.21pm meeting procedures resumed.


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.8 – Murray Street Upgrade Stage 6 Update (CC15/927) Cr J Vallelonga declared an actual conflict of interest as the owner of buildings in Murray Street and Julian Terrace. 9.22pm Cr Vallelonga left the Conference Room Moved by Deputy Mayor I Tooley Seconded by Cr K Fischer That Council: 1. Notes the Murray Street Upgrade Stage 6 Update Report. 2. Endorses the proposed delivery and procurement strategies as detailed in this

report for the overall Murray Street Stage 6 Upgrade Project. More particularly the project will be (subject to funding) be potentially delivered in parts as below: • ‘Roadworks Section North’ and ‘Bridge Renewal & Upgrade’ as the committed

scope for the project. • ‘Roadworks Section South’ as optional scope should funding become available

in the 2018/19 financial year (i.e. this element of the project is not committed to be delivered).

• Twelfth Street Intersection as optional scope should funding become available from the State Government (DPTI) in the 2018/19 financial year (i.e. this element of the project is not committed to be delivered).

3. Endorses a further $0.95 million be allocated to the project budget in the 2018/19 year for the delivery of the ‘Roadworks Section North’ as the committed scope for the project

4. Endorses an application to be made to the Australian Government under the Heavy Vehicle Safety and Productivity Program (HVSPP) initiative to co-fund the delivery of the Murray Street upgrade for the section between the Gawler Mill Inn Bridge and Tenth/Seventh Street Intersection, as part of the overall Murray Street Stage 6 Upgrade Project.

5. Notes that a further report will be presented to the Council on the outcomes of the application under the Heavy Vehicle Safety and Productivity Program (HVSPP) initiative for the delivery of the Murray Street upgrade between the Gawler Mill Inn Bridge and Tenth/Seventh Street Intersection, as part of the overall Murray Street Stage 6 Upgrade Project.

6. Advises the Department of Planning, Transport and Infrastructure (DPTI) of the Final Design and Costs associated with the delivery of the Twelfth Street Intersection Upgrade and seek a State Government financial contribution (via DPTI) for its delivery as part of the overall Murray Street Stage 6 Upgrade Project.

7. Notes that a further report will be presented to the Council following the completion of the procurement for the construction contract (and prior to award of the contract) for the Murray Street Upgrade Stage 6 Project.

LOST


27 MARCH 2018

of 22 ……..…………

Initials

Cr Fischer called for a division. The Mayor declared the vote set aside. For: Cr Fischer, Deputy Mayor Tooley Against: Cr Hughes, Cr Symes, Cr Koch, Cr Shackley, Cr Gidman

The Mayor declared the Motion Lost. Moved by Deputy Mayor I Tooley Seconded by Cr K Fischer Motion No: 2018:03:78 That Council: 1. Notes the Murray Street Upgrade Stage 6 Update Report. 2. Endorses the proposed delivery and procurement strategies as detailed in

this report for the overall Murray Street Stage 6 Upgrade Project. More particularly the project will be (subject to funding) be potentially delivered in parts as below: • ‘Roadworks Section North’ and ‘Bridge Renewal & Upgrade’ as the

committed scope for the project. • ‘Roadworks Section South’ as optional scope should funding become

available in the 2018/19 financial year (i.e. this element of the project is not committed to be delivered).

• Twelfth Street Intersection as optional scope should funding become available from the State Government (DPTI) in the 2018/19 financial year (i.e. this element of the project is not committed to be delivered).

3. Endorses a further $0.95 million be allocated (to be sourced through deferral of Capital Works from 2018/19 Budget deliberations) from to the project budget in the 2018/19 year for the delivery of the ‘Roadworks Section North’ as the committed scope for the project. It is noted that this component and the potential additional section south, if Federal Government funding is successful, would require the potential allocation of an additional $0.6 million from deferral of Capital Works in the 2018/19 year.

4. Endorses an application to be made to the Australian Government under the Heavy Vehicle Safety and Productivity Program (HVSPP) initiative to co-fund the delivery of the Murray Street upgrade for the section between the Gawler Mill Inn Bridge and Tenth/Seventh Street Intersection, as part of the overall Murray Street Stage 6 Upgrade Project.

5. Notes that a further report will be presented to the Council on the outcomes of the application under the Heavy Vehicle Safety and Productivity Program (HVSPP) initiative for the delivery of the Murray Street upgrade between the Gawler Mill Inn Bridge and Tenth/Seventh Street Intersection, as part of the overall Murray Street Stage 6 Upgrade Project.


27 MARCH 2018

of 22 ……..…………

Initials

6. Advises the Department of Planning, Transport and Infrastructure (DPTI) of

the Final Design and Costs associated with the delivery of the Twelfth Street Intersection Upgrade and seek a State Government financial contribution (via DPTI) for its delivery as part of the overall Murray Street Stage 6 Upgrade Project.

7. Notes that a further report will be presented to the Council following the completion of the procurement for the construction contract (and prior to award of the contract) for the Murray Street Upgrade Stage 6 Project.

CARRIED UNANIMOUSLY

10.16pm Cr Vallelonga returned to the Conference Room. Item 8.9 – Gawler Central Urban Precinct – Stage 1 Walker Place – Draft Concept Design (CC17/470) Moved by Deputy Mayor I Tooley Seconded by Cr R Symes Motion No: 2018:03:79 That Council:- 1. Notes the successful ‘Places for People’ grant submission in the amount of

$1,006,630 to assist with the development of Walker Place being Stage 1 of the Gawler Central Urban Precinct. The overall project to be commenced is valued at $2,282,000.

2. Adopts the Concept Design for the Gawler Central Urban Precinct – Stage 1 – Walker Place Project based on the successful ‘Places for People’ grant submission.

3. Notes a further report will be provided to Council following the tender evaluation once the preferred tenderer has been nominated to construct the works.

4. Notes the recommendation for the location of new toilet facility within Apex Park as part of the Gawler Central Urban Precinct – Stage 1 – Walker Place Project with further details to be provided.

5. Notes a further report will be provided to Council regarding the outcome of the ‘Building Better Regions’ Grant Program as it relates to the Goose Island Pedestrian Bridge works. The potential for a future bridge is not being pursued for construction as part of the Stage 1 project.

6. Be further advised as to the outcome of consultation to be undertaken with immediately adjoining landowners and business occupiers.

7. Receive a further report detailing the options to potentially salvage and then reuse/reapply the artwork attached to the existing toilet that is to be demolished.

CARRIED


27 MARCH 2018

of 22 ……..…………

Initials

Item 8.10 – Landscape Entry Statement – Pilot Project – Redbanks Road Roundabout (CC17/315) Moved by Cr K Fischer Seconded by Cr P Koch Motion No: 2018:03:80 That the Landscape Entry Statement – Pilot Project – Redbanks Road Roundabout be deferred to a future Council meeting.

CARRIED UNANIMOUSLY

Item 8.11 – State Bicycle Fund (CC18/106) Moved by Cr A Shackley Seconded by Cr D Hughes Motion No: 2018:03:81 That Council submit applications to the 2018 State Bicycle Fund for the following: 1. Bicycle storage facilities at Gawler Sport and Community Centre and Gawler

Aquatic Centre with the grant funding application being for up to $14,000 (excluding GST). Noting that if Council is successful in this application Council’s contribution to the bicycle storage facilities will need to be prioritised in Council’s First Quarter Budget Review during the 2018/19 Financial Year.

2. Improvements to cyclist and pedestrian safety at the Redbanks Road/Haines Road roundabout with the grant funding application being for up to $28,000 (excluding GST). Noting that if Council is successful in this application Council’s contribution to the cyclist and pedestrian safety will need to be either funded via a successful capital project bid within the 2018/19 Annual Budget or prioritised in Council’s First Quarter Budget Review during the 2018/19 Financial Year.

CARRIED UNANIMOUSLY

10.33pm Cr Fischer left the Conference Room Item 8.12 – Monthly Finance Report – February 2018 (CC17/806) Moved by Cr D Hughes Seconded by Deputy Mayor I Tooley Motion No: 2018:03:82 That the Monthly Finance Report as at 28 February 2018 be noted.

CARRIED UNANIMOUSLY

10.34pm Cr Fischer returned to the Conference Room


27 MARCH 2018

of 22 ……..…………

Initials

9. Recommendations from Committees

GAWLER YOUTH ADVISORY COMMITTEE - RECOMMENDATIONS

9.1 Item 6.1 – Youth Development Officer Report

Moved by Deputy Mayor Tooley Seconded by Cr Koch Motion No: 2018:03:83

That Council adopts the recommendation from the Gawler Youth

Advisory Committee made at item 6.1 of the meeting of that Committee meeting held on 5 March 2018, being:

Motion No: GYAC:2018:03:02 That the Gawler Youth Advisory Committee recommends to Council that the Youth Development Officer Report be noted.

CARRIED UNANIMOUSLY

GAWLER HERITAGE COLLECTION COMMITTEE - RECOMMENDATIONS

9.2 Item 5.2 – Workplan 2018 Update

Moved by Cr A Shackley Seconded by Cr P Koch Motion No: 2018:03:84

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 5.2 of the meeting of that Committee meeting held on 9 March 2018, being:

Motion No: GHCC:2018:03:06 That the Gawler Heritage Collection Committee recommends to Council that it notes: 1. The progress of the Gawler Heritage Collection Workplan 2018; 2. That digitisation of the Gawler Heritage Collection will be undertaken

by Council Staff using specialist equipment purchased from the existing 2017/18 budget allocation and in accordance with the methodology outlined within this Report.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

9.3 Item 5.3 – Gawler Heritage Collection Policy

Moved by Cr A Shackley Seconded by Cr P Koch Motion No: 2018:03:85 That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 5.3 of the meeting of that Committee meeting held on 9 March 2018, being: Motion No: GHCC:2018:03:07 That the Gawler Heritage Collection Committee recommends to Council that: 1. Council adopts the Gawler Heritage Collection Policy; 2. Council creates an information booklet that complements the

abovementioned Policy.

CARRIED UNANIMOUSLY

9.4 Item 6.2 – Opening Exhibition

Moved by Cr A Shackley Seconded by Cr P Koch Motion No: 2018:03:86

That Council notes the recommendation from the Gawler Heritage Collection Committee made at item 6.2 of the meeting of that Committee meeting held on 9 March 2018. Refer to Motion No. 2018:03:76 of Item 8.6 Council this meeting.

Motion No: GHCC:2018:03:08 That the Gawler Heritage Collection Committee recommends to Council that Council consider a budget bid of $85,000 in the 2018/19 Annual Budget process for the delivery of the Opening Exhibition for the Cultural Heritage Centre and that the Committee and Council staff proactively seek external funding to offset this bid.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

CORPORATE AND COMMUNITY SERVICES COMMITTEE – RECOMMENDATIONS 9.5 Motions Made Under Delegated Authority for Noting

Moved by Cr D Hughes Seconded by Cr R Symes Motion No: 2018:03:87

That Council notes the adopted Motions from the Corporate and Community Services Committee made under Delegated Authority at the meeting held on 13 March 2018, being: Item 7.3 – Recreation Services Update (CC17/757) Motion No: CCS:2018:03:13 That the Corporate and Community Services Committee notes a further report on the Gawler Sport and Community Centre detailing future opportunities and challenges (particularly as a consequence of the stadium floor upgrade) will be presented to a future meeting of this Committee.

Item 7.6 – Policy and Code of Practice Manual Review (CC13/241) Motion No: CCS:2018:03:16 That the Corporate and Community Services Committee: 1. Pursuant to Council’s Public Consultation Policy, supports the

commencement of public consultation on the: 1.1. Code of Practice for Access to Council & Committee Meetings

and Council Documents 2. Adopts the following policies and codes:

2.1. Section 1 Code – Code of Practice for Council Meeting Procedures

2.2. Section 1 Policy – Council Members’ Allowances and Benefits 2.3. Section 1 Policy – Fraud and Corruption Prevention 2.4. Section 2 Policy – Media 2.5. Section 3 Policy – Building Fire Safety 2.6. Section 3 Policy – Busking 2.8. Section 3 Policy – Wood Collection from Council Property 2.10. Section 4 Policy – Tree Management 2.11. Section 5 Policy – Volunteer Management

3. Deletes the following policy: 3.1. Section 3 Policy - Caravans on Building Allotments -

Occupation of Caravans on Vacant Land 4. Refers the following policies be to the Infrastructure and

Environmental Services Committee: 2.7. Section 3 Policy – Compliance Development Act - Planning 2.9. Section 4 Policy - Landscaping Verge Areas (Footways) by

Residents

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

9.6 Item 7.1 – Disability Update (CC16/254)

Moved by Cr R Symes Seconded by Cr D Hughes Motion No: 2018:03:88 That Council adopts the recommendation from the Corporate and Community Services made at item 7.1 of the meeting of that Committee meeting held on 13 March 2018, being:

Motion No: CCS:2018:03:11 That the Corporate and Community Services Committee recommends to Council that: 1. Council resolve to authorise the Chief Executive Officer and Mayor to

sign and apply the common seal of Council to all relevant documents, in order to execute the documents pertaining to the Gawler Home Assist Program Service Agreement with the Department for Communities and Social Inclusion for South Australia Home and Community Care Program, 1 July 2018 – 30 June 2019.

CARRIED UNANIMOUSLY

Moved by Cr D Hughes Seconded by Cr R Symes Motion No: 2018:03:89 That Council authorises the Chief Executive Officer and Mayor to sign and apply the common seal of Council to all relevant documents, in order to execute the documents pertaining to the Gawler Home Assist Program Service Agreement with the Department for Communities and Social Inclusion for South Australia Home and Community Care Program, 1 July 2018 – 30 June 2019.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

9.7 Item 7.2 – Gawler Administration Centre Art (CC15/872)

Moved by Cr R Symes Seconded by Cr A Shackley Motion No: 2018:03:90

That Council: 1. Adopts in principle the draft Art Exhibits and Exhibitions in Council

Managed Venues Policy, as amended. 2. Approves the release of the draft Art Exhibits and Exhibitions in

Council Managed Venues Policy for stakeholder consultation. 3. Approves the exhibition of community arts in the Town of Gawler

Administration Centre. 4. Considers the allocation of $7,500 for the installation of a gallery

system at the Town of Gawler Administration Centre as part of its upcoming 2018/2019 budget deliberations.

CARRIED UNANIMOUSLY

9.8 Item 7.4 – Gawler Activation Strategy and Calendar (CC17/637)

Moved by Cr A Shackley Seconded by Cr D Hughes Motion No: 2018:03:91

That Council adopts the recommendation from the Corporate and Community Services made at item 7.4 of the meeting of that Committee meeting held on 13 March 2018, being:

Motion No: CCS:2018:03:14 That the Corporate and Community Services Committee recommends that Council: 1. Adopts, in principle, the Draft Gawler Activation Strategy to guide

future decision making regarding place-making and activation opportunities and provide a continuous improvement process for the planning, management, promotion and evaluation of activities and events in Gawler.

2. Approves the release of the Draft Gawler Activation Strategy for stakeholder consultation. The result of which will be presented to a future meeting of this Committee.

3. Notes the Draft 2018/19 Gawler Activation Calendar. 4. Considers the allocation of 87.9% ($142,300) of the $161,300

proposed budget for Activation Initiatives to the events identified in the Draft 2018/19 Gawler Activation Calendar as part of its 2018/19 budget deliberations.

5. Considers that the remaining 12.1% ($19,500) of the proposed budget for Activation Initiatives be utilised as a “responsive residual budget” to support innovative activities and initiatives as they are identified during the financial year as part of its 2018/19 budget deliberations.

6. Notes that a report on illumination including mobile projection display options will be presented to a future meeting of this committee.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

9.9 Item 7.5 – Transfer of the One Card Agreement to the Libraries Board of South

Australia (CC10/2775) Moved by Cr A Shackley Seconded by Cr B Gidman Motion No: 2018:03:92 That Council authorises the Mayor and Chief Executive Officer to sign and apply the common seal of Council to all relevant documents, within ten (10) business days, in order to execute the documents pertaining to the transfer of the One Card Agreement to the Libraries Board of South Australia.

CARRIED UNANIMOUSLY

10. Council Member Reports

10.1 Mayor Redman tabled a list of meeting and events recently attended.

(Attachment 1) 10.2 Cr Hughes reported on the Gawler Health Advisory Council planning

meeting. 10.3 Cr Shackley Gawler River Floodplain Management Authority reported

regarding its Charter and Gawler Community House white ant damage and subsequent discussions between Council Officers and the Community House for an amicable resolution of issues.

10.4 Cr Fischer GBDG Business Expo Saturday 7 April 2018, exhibit is sold

out. Moved by Cr Fischer Seconded by Cr R Symes Motion No: 2018:03:93 That the written report be tabled and the verbal reports be noted.

CARRIED UNANIMOUSLY

11. Questions on Notice Nil


27 MARCH 2018

of 22 ……..…………

Initials

12. Questions Without Notice

12.1 Deputy Mayor Tooley asked a question regarding Customer Services responses regarding enquiries that were not referred to staff and an answer was provided.

12.2 Deputy Mayor Tooley asked a question regarding A frame signs and an answer was provided.

12.3 Cr Vallelonga asked a question regarding a Garage Sale day and an answer was provided.

12.4 Cr Vallelonga asked a question regarding sidewalk sales and an answer was provided.

13. Motions on Notice Nil 14. Motions Without Notice Moved by Deputy Mayor I Tooley Seconded by Cr D Hughes Motion No. 2018:03:94 The Mayor and CEO be delegated to write to Minister Stephan Knoll, in his capacity as Minister for Transport, Planning and Infrastructure and Minister for Local Government, regarding a connection of the Gawler East Link Road with Tiver Road.

CARRIED UNANIMOUSLY


27 MARCH 2018

of 22 ……..…………

Initials

15. Confidential reports 11.10pm Cr Hughes left the Conference Room Item 15.1 – Divestment Strategy for Lot 300 Angle Vale Road, Evanston Gardens (CC16/1405) Moved by Cr B Gidman Seconded by Cr A Shackley Motion No: 2018:03:95 That: 1. Pursuant to Sections 90(2) and 90(3)(b) of the Local Government Act 1999

(the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 15.1, excepting the following persons: • Chief Executive Officer • Manager Development, Environment & Regulatory Services • Manager Infrastructure & Engineering Services • Manager Library & Community Services • Manager Finance & Corporate Services • Manager Business Enterprises & Communications • Team Leader Property and Procurement • Minute Taker to enable the Council to consider Item 15.1 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 15.1:

(b) information the disclosure of which—

(i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest;

Specifically, the present matter relates to the market approach and potential sale price of Council Land. The disclosure of this information could reasonably be expected to be commercially advantageous to potential purchasers because declaration of an anticipated/expected purchase price may limit the ability to achieve a greater value for the land parcel through competition in the market.


27 MARCH 2018

of 22 ……..…………

Initials

The Council has considered the public interest in relation to whether to make this order. The prevailing public interest in these circumstances is Council ability to obtain the best value for the land parcel. The Council considers that, on balance, disclosure would be contrary to the public interest. To discuss the matter publicly would seriously compromise the Council’s ability to achieve optimum value for money for its residents, as the Council’s business stance in relation to the matter would inappropriately become known to other involved parties.)

2. Accordingly, on this basis, the principle that meetings of the Council should

be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

CARRIED UNANIMOUSLY

11.10pm No members of the public were in the Conference Room 11.11pm Cr Hughes returned to the Conference Room 11.11pm confidential session commenced Moved by Cr R Symes Seconded by Deputy Mayor I Tooley Motion No: 2018:03:96 Kept in confidence Moved by Cr R Symes Seconded by Cr K Fischer Motion No: 2018:03:97 That: 1. Pursuant to Section 91(7) of the Local Government Act 1999 (the Act), the

Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Council on a confidential basis under Sections 90(2) and 90(3)(b) of the Act: • The minutes of item no. 15.1 of 27-03-2017 • The written report item no. 15.1 of 27-03-2017 • Attachment to the written report item no 15.1 of 27-03-2017

on the grounds that the document(s) (or part) is:

(b) information the disclosure of which—

(i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and


27 MARCH 2018

of 22 ……..………… ……………… Chair Date

Confirmed at the meeting held on ….

(ii) would, on balance, be contrary to the public interest;

Specifically, the present matter relates to the market approach and potential sale price of Council Land. The disclosure of this information could reasonably be expected to be commercially advantageous to potential purchasers because declaration of an anticipated/expected purchase price may limit the ability to achieve a greater value for the land parcel through competition in the market. The Council has considered the public interest in relation to whether to make this order. The prevailing public interest in these circumstances is Council ability to obtain the best value for the land parcel. The Council considers that, on balance, disclosure would be contrary to the public interest. To discuss the matter publicly would seriously compromise the Council’s ability to achieve optimum value for money for its residents, as the Council’s business stance in relation to the matter would inappropriately become known to other involved parties.)

2. This order shall operate until a contract is executed for the sale of Lot 300

Angle Vale Road, Evanston Gardens and will be reviewed at least annually in accordance with the Act.

3. Pursuant to Section 91(9)(c) of the Act, the Council delegates to the Chief

Executive Officer the power to revoke this order (or part thereof) at any time and directs the Chief Executive Officer to advise the Council of the revocation of this order as soon as possible after such revocation has occurred.

CARRIED UNANIMOUSLY

11.24pm confidential session concluded 16. Close Meeting closed at 11.25pm 17. Next Ordinary Meeting Tuesday 24 April 2018 commencing 7:00pm


27 MARCH 2018

of 22

ATTACHMENT 1

List of Events and/or Invitations attended by Mayor Redman Date of Event/Invitation

Name of Event / Invitation / Meeting

26 February 2018 • Mayor and CEO – Weekly catch up meeting • Photo opportunity for Gig City • Australia Day discussion with Leon Budden and Raff

Stomaci 27 February 2018 • Council meeting 28 February 2018 • Weekly Civic Centre briefing with Project Management

Team • Discussion on the War Memorial Dinner Briefing for the

Governor • Video session for TOG website - Council outcomes from

meeting held 27 February 2018 5 March 2018 • Pioneer Park War Memorial Working Group Meeting

• Phone interview on GELR with Margaret Williams - BBBFM Live Wired Connections

• Presentation of Youth Sports Sponsorship Program • Gawler Civic Centre Opening Working Group

6 March 2018 • Gawler and District Netball Association meeting 7 March 2018 • Weekly Civic Centre briefing with Project Management

Team 8 March 2018 • Meet and Greet with new employees for positions of

Graduate Development Assessment Planner and Technical Officer for Asset Delivery

• Meeting with Julie Tucker 9 March 2018 • Gawler Heritage Collection Committee Meeting 23 March 2018 • Meeting with Gawler Community House 26 March 2018 • Mayor and CEO – Weekly catch up meeting

• Meet and Greet with new employee for the position of Governance Co-ordinator

• Meeting with John Thorpe • SES Meeting

27 March 2018 • Weekly Civic Centre briefing with Project Management Team

• Council Meeting

MINUTES OF COUNCIL MEETING FOR THE TOWN OF GAWLER …€¦ · 2018-03-27 · Erin Findlay Manager...

Documents

Transcript of MINUTES OF COUNCIL MEETING FOR THE TOWN OF GAWLER …€¦ · 2018-03-27 · Erin Findlay Manager...