Minutes - City of Playford 15... · Elizabeth Rise 1st Birthday Photo session ... Mayor’s...

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MINUTES

of

ORDINARY COUNCIL MEETING

Pursuant to the provisions of Section 84(1) of the Local Government Act 1999

HELD IN

COUNCIL CHAMBERS

PLAYFORD CIVIC CENTRE 10 PLAYFORD BOULEVARD, ELIZABETH

ON

TUESDAY, 15 DECEMBER 2015

The meeting commenced at 7:03 pm.

1 ATTENDANCE RECORD

1.1 Present MAYOR GLENN DOCHERTY – Principal Member

Cr Marilyn Baker Cr Andrew Craig Cr Denis Davey

Cr Joe Federico Cr Shirley Halls Cr Michael Joy

Cr Duncan MacMillan Cr Dino Musolino Cr Carol Muzyk

Cr Jane Onuzans Cr Peter Rentoulis Cr Adam Sherwood

Cr Gay Smallwood-Smith

Also in attendance for the meeting: Chief Executive Officer Mr Mal Hemmerling Deputy Chief Executive Officer Mr Sam Green Acting General Manager, Strategic Projects and Assets Mr Paul Alberton Acting General Manager, City Services Ms Rachel Paterson Senior Manager, Corporate Services Ms Rosemary Munslow Senior Manager, Development Services Mr Matt Romaine

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Ordinary Council Minutes 2 15 December 2015

Senior Manager, Strategy and Policy Mr Greg Pattinson Acting Senior Manager, Service Improvement Mr Luke Harris Minute Secretary Ms Joanne Cross

1.2 Apologies

Cr Samantha Blake Cr Max O’Rielly

1.3 Not Present

Nil

2 CONFIRMATION OF MINUTES

RECOMMENDATION

The Minutes of the Ordinary Council Meeting held 24 November 2015 be confirmed as a true and accurate record of proceedings.

COUNCIL RESOLUTION 2421

Moved: Cr Onuzans Seconded: Cr Halls

The Minutes of the Ordinary Council Meeting held 24 November 2015 be confirmed as a true and accurate record of proceedings.

CARRIED

Note: In accordance with Section 19 of the Local Government (Procedures at Meetings) Regulations 2013, item 15.1 is to be the first matter to be discussed being Adjourned Council Business from 24 November 2015, Ordinary Council Meeting - Appointment of Deputy Mayor.

15.1 ADJOURNED COUNCIL BUSINESS FROM 24 NOVEMBER 2015, ORDINARY COUNCIL MEETING - APPOINTMENT OF DEPUTY MAYOR

Contact Person: Sam Green STAFF RECOMMENDATION Resumption of Adjourned Business

In accordance with Section 19 of the Local Government (Procedures at Meeting) Regulations 2013, the adjourned business for the item entitled “Appointment of Deputy Mayor” as listed on the Ordinary Council Meeting Agenda, held on 24 November 2015 be resumed from the point at which it was adjourned and nominations are sought.

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Moved: Cr Sherwood Seconded: Cr Craig

In accordance with Section 19 of the Local Government (Procedures at Meeting) Regulations 2013, the adjourned business for the item entitled “Appointment of Deputy Mayor” as listed on the Ordinary Council Meeting Agenda, held on 24 November 2015 be resumed from the point at which it was adjourned and nominations are sought.

CARRIED


Moved: Cr Halls Seconded: Cr Onuzans

1. In accordance with Section 51(4) of the Local Government Act 1999 Cr Duncan

MacMillan be appointed to the position of Deputy Mayor.

Cr Halls nominated Cr MacMillan Cr MacMillan accepted the nomination

If required, the private ballot process outlined in the Code of Practice for

Council, Special Council and Committee Meetings – Section 17 be utilised to elect a Deputy Member, with the results of the ballot becoming the outcome.

CARRIED

(Resolution 2383 from Ordinary Council meeting 24 November 2015 – Call for nominations occurred at 15 December, 2015 Ordinary Council meeting)

3 DECLARATIONS OF INTEREST Mayor Docherty declared interest in Item 14: 3 – Rescission of Land management

Agreement over Central District Football Club land as Central District grant him yearly membership to the club as their Number 1 Ticket holder.

4 MAYOR'S REPORT

The Mayor participated in the following activities:

Trinity Senior Valedictory celebration Knightsbridge Playground opening Community Development Grant Cheque Presentation AMcham luncheon with Premier Weatherill Meeting with Onkaparinga Council on China Relationships Smithfield Playground opening Blakeview Primary Reading Challenge medal presentation Asbestos Victims Memorial day ceremony and flower laying ceremony Radio guest spot, PBA Radio ‘Jibba Jabba’ Playford Christmas Pageant & welcome of Father Christmas to Playford Kurdish Community Function Elizabeth Park School Reading super star presentation

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Fremont-Elizabeth City High School Graduation Ceremony Vinnies Hub Elizabeth rededication Craigmore High School Presentation Night Fremont Elizabeth High School Becon Breakfast Elizabeth Rise 1st Birthday Photo session City of Playford Christmas Carols Thank you morning tea at Elizabeth North Primary & certificate presentation Elizabeth Park Yr 7 Graduation Trinity College Gawler River School presentation Meeting with Ross Wait & Andrew Hunter Port Adelaide Football Club Meeting with Captain Greg Weller RAAF Edinburgh Meeting with Tony Royal, China Relationships Mayor’s Christmas Cocktail Party Grenville Volunteers Christmas Party Meeting with Sean Keenihan ACBC City of Playford Staff Christmas Breakfast SCOSA Graduation NEP video shoot Meeting with CEO with CDAP Members NGAA Spokesperson phone hook up Shandong Local Government Working Group

(Mayor Docherty extended his thanks Staff and the Civic Events Committee led by Cr Smallwood-Smith, for keeping the Carols on that night, given the hot weather)

Council Business – Proactive Media Releases

Playford Tennis Centre Christmas with Roy Orbison Tribute 2015 Gift of Reading Adelaide United Football School Northern Sound System Pinery Appeal Northern Sound System CALD Program Celebration of Ability Registering Dog Amnesty Bunnings Warehouse Munno Para Australian Day Awards – nominations open Mayfair Reserve Playspace Playford Alive Community Fun Day

Council Business – Reactive media notes provided

Bunyip – Playford Central Bunyip – Celebration of Ability Bunyip – NGAA Awards Bunyip – Celebration of Ability Messenger – Urban Planning Messenger – Virginia Grove Statement Messenger – Elizabeth Rise Community Centre 1st Birthday Messenger – NGAA Awards Advertiser – Unpaid Council Rates Advertiser – Illegal Parking in Elizabeth Shopping Centre Carpark

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5 REPORTS OF REPRESENTATIVES OF COUNCIL ON OTHER ORGANISATIONS

Cr Davey

Gawler River Floodplain Management Committee

6 REPORTS BY COUNCILLORS

Deputy Mayor MacMillan

Presentation of Projects & Community Grants Northern Adelaide Senior College Award Presentation NACYS AGM Midway Community House Staff & Volunteer Dinner Lea Stevens Farewell Local MPs Christmas Drinks Migrant Resource Centre AGM Neighbourhood Watch Awards Presentation Mayor’s Christmas Cocktail Party Midway Community Family Christmas BBQ Community Preparedness Forum City of Playford Staff Breakfast Trinity College Blakeview Speech & Award Ceremony

Cr Onuzans

Grants Presentation Night Northern Adelaide Senior College Presentation Day Smithfield Civic Precinct Play Space ALGWA Women's End of Year Celebration YAC Informal meeting Playford Community Christmas Carols Elizabeth Rise Community First Anniversary Mayor’s Christmas Cocktail Party City of Playford Staff Christmas Breakfast

Cr Smallwood-Smith

Grants Presentation Meet and Greet – Smithfield Civic Park Playford Christmas Pageant Disability Awards Lea Stevens Farewell Playford Carols – thanked the Events Staff for their efforts Christmas Drinks with Politicians Elizabeth Rise first Birthday Mayor’s Christmas Function City of Playford Staff Christmas Breakfast

Cr Davey

Northern Legal Aid AGM Major Grants Presentation Shangal Benefit Concert

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Full Gospel Business Fellowship Men’s International – Grant Lock MP’s Christmas Drinks DPTI Consultation – Munno Para Shopping City of Playford Mayor’s Christmas Drinks Full Gospel Business Fellowship Men’s International – Chris – Survivor of Pinery

Fire Grenville Centre Volunteers Christmas Lunch City of Playford Staff Christmas Breakfast Men’s Shed Muster (first birthday)

Cr Muzyk left the meeting room at 7:14 pm.

Cr Halls

Northern Business Breakfast Men’s Shed Muster (first birthday) Playford Community Carols MP’s Christmas Drinks Mayor’s Christmas Cocktail Party

Cr Joy

Celebration of Ability Function

Cr Sherwood

Acknowledged the service of Lea Stevens to our community

7 REPORTS OF REPRESENTATIVES (CONFERENCES & TRAINING PROGRAMS)

Nil

8 QUESTIONS WITHOUT NOTICE

8:1 DPTI Consultation – Cr Davey

Question: Please explain: The DPTI consultation re: Main North Road Median Upgrade Concept Plan, from Munno Para Shopping City to Curtis Road upgrade – 2 days were manned in Munno Para Shopping City. The two days in the Great Hall in the Civic Centre were unmanned. Can DPTI please furnish a reason for this discrepancy?

Answer: Mr Pattinson advised that information provided in DPTI’s newsletter advised as that the Plan would be on display only at the Great Hall, Elizabeth Civic Centre.


Moved: Cr Davey Seconded: Cr Musolino

That the questions without notice from Cr Davey and the accompanying responses be recorded in the minutes.

CARRIED

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9 QUESTIONS ON NOTICE

Nil

10 PETITIONS

Nil

11 DEPUTATION / REPRESENTATIONS

Nil

12 MOTIONS WITHOUT NOTICE Nil

13 MOTIONS ON NOTICE

Nil

Cr Muzyk returned to the meeting room at 7:18 pm

14. COMMITTEE REPORTS

Corporate Governance Committee

Matters which cannot be delegated to a Committee or Staff

14.1 BUSINESS IMPROVEMENT ANNUAL REPORT 2014/15

Contact Person: Sam Green STAFF RECOMMENDATION

1. That the Council receives the Business Improvement Annual Report (Attachment 1) and Business Improvement Audit Report Summary (Attachment 2).

COMMITTEE RECOMMENDATION 2394

That the Council receives the Business Improvement Annual Report (Attachment 1) and Business Improvement Audit Report Summary (Attachment 2) and notes that:

The majority of benefits have arisen in the form of non-specific benefits as opposed to the specific targeted projects.

The basis of the assumptions of the FTE saving benefit and other emerging benefits could have been detailed further.

The audit report could have been clearer on acknowledging that service levels had been maintained over the period that the benefit was measured.

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Moved: Cr Baker Seconded: Cr Smallwood-Smith

That the Council receives the Business Improvement Annual Report (Attachment 1) and Business Improvement Audit Report Summary (Attachment 2) and notes that:

The majority of benefits have arisen in the form of non-specific benefits as opposed to the specific targeted projects.

The basis of the assumptions of the FTE saving benefit and other emerging benefits could have been detailed further.

The audit report could have been clearer on acknowledging that service levels had been maintained over the period that the benefit was measured.

CARRIED

Chief Executive Officer Selection Panel


14.2 CHIEF EXECUTIVE OFFICER SELECTION PANEL REVOCATION

Contact Person: Steven Watson STAFF RECOMMENDATION

The Chief Executive Officer Selection Panel acknowledges its work in recruiting the Chief Executive Officer is complete and recommends Revoking the Chief Executive Officer Selection Panel. COMMITTEE RECOMMENDATION 2401

The Chief Executive Officer Selection Panel acknowledges it has concluded its work in successfully recruiting the Chief Executive Officer and recommends Revoking the Chief Executive Officer Selection Panel.


Moved: Cr Sherwood Seconded: Cr Federico

The Chief Executive Officer Selection Panel acknowledges it has concluded its work in successfully recruiting the Chief Executive Officer and recommends Revoking the Chief Executive Officer Selection Panel.

CARRIED

Chief Executive Officer Performance Review Committee

Nil

Civic Events Committee

Nil

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District Bushfire Prevention Committee

Nil

Mayor Docherty declared interested in Item 14.3 and left the Chamber at 7:20 pm Deputy Mayor MacMillan took in the Chair.

Services Committee

14.3 RESCISSION OF THE LAND MANAGEMENT AGREEMENT OVER CENTRAL DISTRICT FOOTBALL CLUB LAND

Contact Person: Ashley Curtis STAFF RECOMMENDATION That the Land Management Agreement between Council and Central Districts Football Club over the whole of the land comprised in Certificates of Title Volume 6096 Folios 243 and 244, being allotments 4 and 5 in Deposited Plan 85044 be rescinded.

COMMITTEE RECOMMENDATION 2414 That the Land Management Agreement between Council and Central Districts Football Club over the whole of the land comprised in Certificates of Title Volume 6096 Folios 243 and 244, being allotments 4 and 5 in Deposited Plan 85044 be rescinded.


Moved: Cr Federico Seconded: Cr Smallwood-Smith

That the Land Management Agreement between Council and Central Districts Football Club over the whole of the land comprised in Certificates of Title Volume 6096 Folios 243 and 244, being allotments 4 and 5 in Deposited Plan 85044 be rescinded.

CARRIED

Mayor Docherty returned to the Chamber at 7:21 pm and resumed the Chair.

14.4 BY-LAW AUTHORISATIONS


1. That the Council adopt the by-law authorisations ( as per Attachment 1), to be

incorporated into Council’s Delegations Register; and 2. That the Chief Executive Officer and Deputy Chief Executive Officer be authorised to

amend the by-law authorisations if and when employee position titles change or new positions are introduced to ensure that Council has an appropriate level of staff available to provide a high level of customer service whilst protecting the interests of Council.

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incorporated into Council’s Delegations Register; and 2. That the Chief Executive Officer and Deputy Chief Executive Officer be authorised

to amend the by-law authorisations if and when employee position titles change or new positions are introduced to ensure that Council has an appropriate level of staff available to provide a high level of customer service whilst protecting the interests of Council.


Moved: Cr Smallwood-Smith Seconded: Cr MacMillan


incorporated into Council’s Delegations Register; and 2. That the Chief Executive Officer and Deputy Chief Executive Officer be authorised

to amend the by-law authorisations if and when employee position titles change or new positions are introduced to ensure that Council has an appropriate level of staff available to provide a high level of customer service whilst protecting the interests of Council.

CARRIED

14.5 ADOPTION OF EXPIATION FEES RELATING TO BY-LAWS Contact Person: Sam Green

STAFF RECOMMENDATION

1. That the Council resolve, pursuant to the powers contained in Section 246(5)(b) of the

Local Government Act 1999 to:

a) Fix expiation fees in the amount of $187.50 for any breach against Council’s by-laws 1-7 as follows:

By-Law No. 1 - Permits and Penalties By-law 2015; By-Law No. 2 - Moveable Signs By-law 2015; By-Law No. 3 - Local Government Land By-law 2015; By-Law No. 4 - Dogs By-law 2015; By-Law No. 5 - Cats By-law 2015; By-Law No. 6 - Bird Scaring Devices By-law 2015; and By-Law No. 7 - Roads By-law 2015

b) Fix expiation fees in the amount of $12.50 for continuing breaches against Council’s

by-laws 1-7 as follows:


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2. That pursuant to section 246(3) of the Local Government Act 1999 a general maximum penalty for breaches of the following by-laws be set at $750:


3. That the above expiation fees and penalties be updated in Council’s Fees and Charges

Register as required under s188(6) of the Local Government Act 1999

4. That the above expiation fees and penalties apply from the date on which the by-laws made by the Council on 22 September 2015 come into operation.


1. That the Council resolve, pursuant to the powers contained in Section 246(5)(b) of

the Local Government Act 1999 to:

a) Fix expiation fees in the amount of $187.50 for any breach against Council’s by-laws 1-7 as follows:

By-Law No. 1 - Permits and Penalties By-law 2015;

By-Law No. 2 - Moveable Signs By-law 2015;

By-Law No. 3 - Local Government Land By-law 2015;

By-Law No. 4 - Dogs By-law 2015;

By-Law No. 5 - Cats By-law 2015;

By-Law No. 6 - Bird Scaring Devices By-law 2015; and

By-Law No. 7 - Roads By-law 2015

b) Fix expiation fees in the amount of $12.50 for continuing breaches against Council’s by-laws 1-7 as follows:
















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3. That the above expiation fees and penalties be updated in Council’s Fees and Charges Register as required under s188(6) of the Local Government Act 1999

4. That the above expiation fees and penalties apply from the date on which the

by-laws made by the Council on 22 September 2015 come into operation.



1. That the Council resolve, pursuant to the powers contained in Section 246(5)(b) of the Local Government Act 1999 to:

a) Fix expiation fees in the amount of $187.50 for any breach against Council’s by-

laws 1-7 as follows:








b) Fix expiation fees in the amount of $12.50 for continuing breaches against Council’s by-laws 1-7 as follows:
















3. That the above expiation fees and penalties be updated in Council’s Fees and Charges Register as required under s188(6) of the Local Government Act 1999

4. That the above expiation fees and penalties apply from the date on which the by-

laws made by the Council on 22 September 2015 come into operation.

CARRIED

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14.6 IDENTIFICATION OF LOCAL GOVERNMENT LAND - BY-LAWS


That in accordance with S246(3)(e) of the Local Government Act 1999, Council endorse the following documents, which identify the parts of local government land that will apply to sub-paragraphs 4.6.1.3, 4.8, 4.10.4, 4.20, 4.22, 4.24.2, 4.25.2, 4.26, 4.33, 4.35, 5.6.2, 5.6.3 and 5.7 in “By-Law No. 3 - Local Government Land” and sub-paragraphs 4, 5.1 and 6.1 in By-Law No. 4 – Dogs:

1. Attachment 1 – Identification of Local Government Land – “By-Law No.3 - Local

Government Land”;

2. Attachment 2 – Identification of Local Government Land – “By-Law No.4 – Dogs”; and That the areas identified in Attachment 2 in relation to “By-Law No. 4 – Dogs” be updated in the City of Playford Dog and Cat Management Plan 2013 – 2017 (pending approval from the Dog and Cat Management Board) in accordance with S26A(5) of the Dog and Cat Management Act 1995.

COMMITTEE RECOMMENDATION 2417 That in accordance with S246(3)(e) of the Local Government Act 1999, Council endorse the following documents, which identify the parts of local government land that will apply to sub-paragraphs 4.6.1.3, 4.8, 4.10.4, 4.20, 4.22, 4.24.2, 4.25.2, 4.26, 4.33, 4.35, 5.6.2, 5.6.3 and 5.7 in “By-Law No. 3 - Local Government Land” and sub-paragraphs 4, 5.1 and 6.1 in By-Law No. 4 – Dogs:


Government Land”;

2. Attachment 2 – Identification of Local Government Land – “By-Law No.4 – Dogs”; and

3. That the areas identified in Attachment 2 in relation to “By-Law No. 4 – Dogs”

be updated in the City of Playford Dog and Cat Management Plan 2013 – 2017 (pending approval from the Dog and Cat Management Board) in accordance with S26A(5) of the Dog and Cat management Act 1995.



That in accordance with S246(3)(e) of the Local Government Act 1999, Council endorse the following documents, which identify the parts of local government land that will apply to sub-paragraphs 4.6.1.3, 4.8, 4.10.4, 4.20, 4.22, 4.24.2, 4.25.2, 4.26, 4.33, 4.35, 5.6.2, 5.6.3 and 5.7 in “By-Law No. 3 - Local Government Land” and sub-paragraphs 4, 5.1 and 6.1 in By-Law No. 4 – Dogs:


Government Land”;

2. Attachment 2 – Identification of Local Government Land – “By-Law No.4 – Dogs”; and

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3. That the areas identified in Attachment 2 in relation to “By-Law No. 4 – Dogs”

be updated in the City of Playford Dog and Cat Management Plan 2013 – 2017 (pending approval from the Dog and Cat Management Board) in accordance with S26A(5) of the Dog and Cat management Act 1995.

CARRIED

Strategic Planning Committee


14.7 RESPONSE TO MOTION WITHOUT NOTICE - EMPLOYMENT


1. Council receives and notes this report that summarises our employment and training

strategies to date. 2. Council endorses a review of the Role Statement “Role of Council in Developing the

Local Economy” (Attachment 1) through the process outlined in the report, in recognition that employment and training initiatives can facilitate economic development.

COMMITTEE RECOMMENDATION

1. Council receives and notes this report that summarises our employment and training strategies to date.

2. Council endorses a review of the Role Statement “Role of Council in Developing the Local Economy” (Attachment 1) through the process outlined in the report, in recognition that employment and training initiatives can facilitate economic development.

3. Administration prepare a comprehensive information report for the proposed

February 2016 Closed Informal gathering, and that this report is provided to Councillors in advance to this informal gathering to enable tangible discussion to occur, that covers in sufficient detail:

a. How Council’s purchasing and procurement policy may be changed to enable and allow training to employment initiatives, and describe would the implications of this would be, and how to progress and action these opportunities.

b. Describe in sufficient detail what tangible opportunities exist through Council’s current service provision to enable live training sites (such as footpath maintenance, horticultural activities etc) and how to progress and action these opportunities.

c. Describe in sufficient detail what tangible opportunities exist through Council’s current service provision to enable Work for the Dole and Green Army, and other Government Programs (such as footpath maintenance, horticultural activities etc), and how to progress and action these opportunities.

d. Describe in sufficient detail what opportunities exist to meet with Registered Training Organisations to discuss activities that are of a social enterprise nature that might be conducted by the RTO and supported by Council (examples are: Council delivered services such as Café at Playford Civic Centre, and non-Council delivered services, such as opportunities through Social Housing), and how to progress and action these opportunities.

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e. Describe in sufficient detail any other opportunities that may be available that the Council Administration consider appropriate, that sit outside of the above.

4. Provide a draft revised Position Statement on Role of Council in the local economy, that Council Administration can recommend for informed discussion by Elected members, and that this is provided in advance to this informal gathering.


Moved: Cr Smallwood-Smith Seconded: Cr Halls

1. Council receives and notes this report that summarises our employment and

training strategies to date.

2. Council endorses a review of the Role Statement “Role of Council in Developing the Local Economy” (Attachment 1) through the process outlined in the report, in recognition that employment and training initiatives can facilitate economic development.

3. Administration prepare a comprehensive information report for the proposed

February 2016 Closed Informal gathering, and that this report is provided to Councillors in advance to this informal gathering to enable tangible discussion to occur, that covers in sufficient detail:

a. How Council’s purchasing and procurement policy may be changed to enable and allow training to employment initiatives, and describe would the implications of this would be, and how to progress and action these opportunities.

b. Describe in sufficient detail what tangible opportunities exist through Council’s current service provision to enable live training sites (such as footpath maintenance, horticultural activities etc) and how to progress and action these opportunities.

c. Describe in sufficient detail what tangible opportunities exist through Council’s current service provision to enable Work for the Dole and Green Army, and other Government Programs (such as footpath maintenance, horticultural activities etc), and how to progress and action these opportunities.

d. Describe in sufficient detail what opportunities exist to meet with Registered Training Organisations to discuss activities that are of a social enterprise nature that might be conducted by the RTO and supported by Council (examples are: Council delivered services such as Café at Playford Civic Centre, and non-Council delivered services, such as opportunities through Social Housing), and how to progress and action these opportunities.

e. Describe in sufficient detail any other opportunities that may be available that the Council Administration consider appropriate, that sit outside of the above.

4. Provide a draft revised Position Statement on Role of Council in the local economy, that Council Administration can recommend for informed discussion by Elected members, and that this is provided in advance to this informal gathering.

CARRIED

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14.8 HONEYSUCKLE RESERVE FUNDING OPTIONS

Contact Person: Rachel Paterson STAFF RECOMMENDATION

That Council considers the upgrade of Honeysuckle Reserve as a funding submission through the Annual Business Plan, for consideration at that time against other Council priorities.






CARRIED

Matters which can be delegated to a Committee or Staff but the Council has decided not to delegate them

14.9 LIQUOR LICENSING DISCUSSION PAPER SUBMISSION


1. The attached draft submission is endorsed by Council for the purpose of lodging with the Attorney-General’s Department.

2. Council’s existing Liquor and Gaming Licensing Policy is reviewed.


1. The attached draft submission is endorsed by Council for the purpose of lodging with the Attorney-General’s Department.


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1. The attached draft submission is endorsed by Council for the purpose of

lodging with the Attorney-General’s Department.


CARRIED

Matters which have been delegated to staff but they have decided not to exercise their delegation

14.10 REVIEW OF NON-GOVERNMENT FUNDED DPA POLICY


That Council endorses the revised non-government funded Development Plan Amendment policy (Attachment 1).






CARRIED

15. STAFF REPORTS

15.1 ADJOURNED COUNCIL BUSINESS FROM 24 NOVEMBER 2015, ORDINARY COUNCIL MEETING - APPOINTMENT OF DEPUTY MAYOR

Contact Person: Sam Green Note: Item 15.1 was considered earlier in the agenda.


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15.2 FIRST BUDGET REVIEW 2015/16


1. That the First Budget Review 2015/16 be adopted incorporating the Uniform Presentation

of Finances as presented in Attachment 1, noting that the revised budget consists of: A total estimated operating income of $87.6M A total estimated operating expenditure (including depreciation) of $91.2M An operating deficit of $3.6M Estimated capital expenditure of $52.7M supported by grant funding for

new/upgraded assets of $5.3M.


Moved: Cr Baker Seconded: Cr Halls

1. That the First Budget Review 2015/16 be adopted incorporating the Uniform Presentation of Finances as presented in Attachment 1, noting that the revised budget consists of: A total estimated operating income of $87.6M A total estimated operating expenditure (including depreciation) of $91.2M An operating deficit of $3.6M Estimated capital expenditure of $52.7M supported by grant funding for

new/upgraded assets of $5.3M. CARRIED

Matters for Information

15.3 BUDGET UPDATE REPORT - NOVEMBER 2015

Contact Person: Sam Green STAFF RECOMMENDATION Council receives the Budget Update Report as at 30 November 2015 (Attachment 1).


Moved: Cr Baker Seconded: Cr Halls

Council receives the Budget Update Report as at 30 November 2015 (Attachment 1).

CARRIED

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16. CONFIDENTIAL MATTERS

16.1 NAWMA KERBSIDE WASTE COLLECTION CONTRACT Contact Person: Rachel Paterson

A. COUNCIL TO MOVE MOTION TO GO INTO CONFIDENCE

(Contact Person: Rachel Paterson) STAFF RECOMMENDATION

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, (delete if staff should not be present) be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.1 under Sections 90 (3) (j) (k) of the Local Government Act 1999 on the basis that:

(j) i) information the disclosure of which would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the Council, or a person engaged by the Council) ii) information the disclosure of which would, on balance, be contrary to the public interest; and

(k) tenders for the supply of goods, the provision of services or the carrying out of works.


Moved: Cr Federico Seconded: Cr Joy

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.1 under Sections 90 (3) (j) (k) of the Local Government Act 1999 on the basis that:

(j) i) information the disclosure of which would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the Council, or a person engaged by the Council) ii) information the disclosure of which would, on balance, be contrary to the public interest; and


CARRIED

The meeting went into confidence at 7:24 pm

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C. PROCEDURAL DECISION - TO DECIDE HOW LONG ITEM 16.1 IS TO BE KEPT IN CONFIDENCE

(Contact Person: Rachel Paterson) STAFF RECOMMENDATION That pursuant to Section 90(2) and Section 91(7) of the Local Government Act 1999 the Council orders that the following aspects of Item 16.1 be kept confidential:

Report for Item 16.1 for a period of twelve (12) months from when NAWMA and the selected tenderer endorse the contract.

Attachment(s) for Item 16.1 for a period of three (3) years from the date of the contract commencement, anticipated to be February 2020.

Discussion for Item 16.1 for a period of twelve (12) months from when NAWMA and the selected tenderer endorse the contract, although this will need be subject to a review prior to release.

Decision for Item 16.1 until NAWMA and the selected tenderer endorse the contract and NAWMA publicises the outcome.


Moved: Cr Muzyk Seconded: Cr Joy

That pursuant to Section 90(2) and Section 91(7) of the Local Government Act 1999 the Council orders that the following aspects of Item 16.1 be kept confidential:

Report for Item 16.1 for a period of twelve (12) months from when NAWMA and the selected tenderer endorse the contract.

Attachment(s) for Item 16.1 for a period of three (3) years from the date of the contract commencement, anticipated to be February 2020.

Discussion for Item 16.1 for a period of twelve (12) months from when NAWMA and the selected tenderer endorse the contract, although this will need be subject to a review prior to release.

Decision for Item 16.1 until NAWMA and the selected tenderer endorse the contract and NAWMA publicises the outcome.

CARRIED

The meeting re-opened to the Public at 7:25 pm

16.2 LOT 1013 PLAYFORD BLVD ELIZABETH - NORTHERN CBD PROJECT

Contact Person: Paul Alberton

A. COUNCIL TO MOVE MOTION TO GO INTO CONFIDENCE

(Contact Person: Paul Alberton) STAFF RECOMMENDATION

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, (delete if staff should not be present) be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.2 under Section 90 (3) (b) of the Local Government Act 1999 on the basis that:

(b) i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council

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ii) information the disclosure of which would, on balance, be contrary to the public interest.


Moved: Cr Federico Seconded: Cr Halls

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.2 under Section 90 (3) (b) of the Local Government Act 1999 on the basis that:

(b) i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council ii) information the disclosure of which would, on balance, be contrary to the public interest.

CARRIED

The meeting went into confidence at 7:26 pm

C. PROCEDURAL DECISION - TO DECIDE HOW LONG ITEM 16.2 IS TO BE KEPT

IN CONFIDENCE

(Contact Person: Paul Alberton) STAFF RECOMMENDATION


Report for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Attachment(s) for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Discussion for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Decision for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.


Moved: Cr Muzyk Seconded: Cr Joy


Report for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Attachment(s) for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Discussion for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

Draft


Decision for Item 16.2 until negotiations have concluded, as determined by the Acting General Manager, Strategic Projects and Assets.

CARRIED

The meeting was re-opened to the Public at 7:27 pm

16.3 APPOINTMENT OF EXTERNAL AUDITOR

Contact Person: Sam Green

A. COUNCIL TO MOVE MOTION TO GO INTO CONFIDENCE (Contact Person: Sam Green)

STAFF RECOMMENDATION

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, (delete if staff should not be present) be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.3 under Sections 90 (3) (b) (k) of the Local Government Act 1999 on the basis that:

(b) i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council ii) information the disclosure of which would, on balance, be contrary to the public interest; and



Moved: Cr Muzyk Seconded: Cr Onuzans

Under Section 90 (2) of the Local Government Act 1999 an order is made that the public, with the exception of those staff members present, (delete if staff should not be present) be excluded from attendance at the meeting in order to consider in confidence agenda item number 16.3 under Sections 90 (3) (b) (k) of the Local Government Act 1999 on the basis that:

(b) i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council ii) information the disclosure of which would, on balance, be contrary to the public interest; and


CARRIED/

The meeting went into Confidence at 7:27 pm

Draft


C. PROCEDURAL DECISION - TO DECIDE HOW LONG ITEM 16.3 IS TO BE KEPT IN CONFIDENCE

(Contact Person: Sam Green) STAFF RECOMMENDATION That pursuant to Section 90(2) and Section 91(7) of the Local Government Act 1999 the Council orders that the following aspects of Item 16.3 be kept confidential:

Report, Attachment(s), Discussion and Decision for Item 16.3 until Council appoints an appropriate party as its Auditor.


Moved: Cr Muzyk Seconded: Cr MacMillan


Report, Attachment(s), Discussion and Decision for Item 16.3 until Council appoints an appropriate party as its Auditor.

CARRIED

The meeting re-opened to the Public at 7:29 pm

17 INFORMAL DISCUSSION

Nil

18 FORWARD AGENDA

18.1 ORDINARY COUNCIL FORWARD AGENDA

Presenter: Mr Mal Hemmerling Outcome: The Ordinary Council forward agenda was discussed and

reviewed.

19 CLOSURE

The meeting closed at 7:31 pm.

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