Millennium Water Alliance

TCCC – USAID - GETF

Community Watersheds Partnership Program 2006

Amhara Community Watershed Partnership Project

Ethiopia

Proposal submitted to

United States Agency for International Development

January 16, 2007

Contact person:

Angelita Fasnacht

Grants Manager, MWA

151 Ellis Street, NE

Atlanta, Georgia 30303

Telephone: +1 404 979 9347

Facsimile: +1 404 589 2624

Email: afasnacht@care.org

1.0. Program Description

The Health, AIDS, Population, and Nutrition Office (HAPN) of USAID Ethiopia

established a community-based Model Village Initiative to ensure community

participation in broader development activities such as health, education, water, and

sanitation. The MVI has been designed to carry out most of its activities utilizing locally-

generated resources.

Characteristics of Model Villages, or kokeb kebeles, include:

One hundred percent of the population in the target kebeles works as subsistence

farmers with land holdings averaging 0.5-1 hectares,

Current water coverage ranges between 20 and 40% in the rural areas, with the

most of the target communities fetching water from unprotected sources, and

Reports of the ten top diseases show that most health problems in the area are

water-related diseases due to unsafe water, poor sanitation, and inadequate

personal hygiene.

The Amhara Community Watershed Partnership Project (ACWPP) proposes a grant

award of $750,000 the Millennium Water Alliance as part of the Model Village Initiative.

1.1. Program Goal

The goal of the ACWPP, which will be implemented by members of the Millennium

Water Alliance as part of the Millennium Water Program (MWP) in Ethiopia, is to

improve health and promote economic development in the targeted communities.

1.2. Objectives

The ACWPP will initially target 12 kokeb kebeles in Dera, Bure and Achefer Woredas

(districts) in Amhara Region.

1.2.1 Objective 1: Provide potable water supply for domestic and productive use to

45,050 people in rural Ethiopia.

The project will provide locally manageable technologies to ensure sustainable access to

improved drinking water sources. Communities will drive the process of choosing which

source improvements they will receive. Implementing partners will perform a needs

assessment at the beginning of the project and will formulate appropriate options for

communities. Communities’ needs and preferences will be balanced with intervention

costs, and communities along with implementing organizations will choose the most

appropriate intervention.

Water supply is critical for many domestic and productive uses beyond drinking and

cooking. Water systems construction through this project will incorporate design

elements that accommodate these other community needs, including cattle troughs,

washing basins, and bathing facilities.

Water, sanitation, and hygiene (WASH) committees will be established and trained for

each water source. The WASH committees will manage, operate, and maintain the water

sources after the project life. The membership of each WASH committee will be at least

50% women.

1.2.2 Objective 2: Improve sanitation and hygiene practices of target communities.

It is widely understood that in order to effectively and sustainably decrease water-related

diseases, water source development should be combined with improvements in household

sanitation and personal hygiene. This understanding was reaffirmed by a recent USAID-

sponsored study in Ethiopia, which concluded that the containment and treatment of

excreta must be an essential component of any safe and adequate water intervention

which aims to reduce the incidence of diarrhea and thus improve nutritional status.

As such, this project will implement three strategies to improve sanitation:

Component 2.1. Support to target households to build their own sanitation

facilities: The program will promote the construction of household latrines,

which in association with improved hygiene behaviors, can improve community

health. In accordance with national policy, no subsidy will be provided to

households to construct latrines. Rather, implementing partners will construct

demonstration latrines at public institutions such as schools, health posts, and

Farmer’s Training Centers. Implementing partners will also provide community

education on the importance and benefits of household sanitation. Community

education topics will include, but will not be limited to: siting of latrines and

washing facilities relative to the living quarters and ensuring latrine and washing

facility privacy and safety. Examples of low-cost latrines and latrines made from

locally available materials will be provided, and families will be responsible for

constructing replication latrines themselves. Families will also be responsible for

managing their household latrines.

Component 2.2. Support to communities to construct school latrines:

Implementing partners will promote the construction of Ventilated Improved Pit

latrine blocks in schools. They will be gender-divided to give boys and girls

privacy while defecating. School latrines will be managed by school WASH

committees. Community participation, expressed in terms of the provision of

local materials and unskilled labor, will form a complementary strategy of

implementation.

Component 2.3. Provision of health education aimed at changing household

attitudes and behaviors regarding personal hygiene and sanitation: The ACWPP

will carry out hygiene promotion activities to encourage household hygiene

practices that reduce risks to public health and decrease disease transmission. The

Participatory Hygiene and Sanitation for Transformation (PHAST) methodology,

a commonly used set of tools, will be used to plan and implement the hygiene

education interventions.

1.2.3. Objective 3: Raise public awareness and understanding on environmental

protection and conservation for sustainable water availability.

Objectives 1 and 2 both incorporate methods for sustaining the ACWPP water and

sanitation interventions. Another component to increasing sustainability is to ensure that

the water source remains in good condition. To do so, the ACWPP will encourage the

community to protect the watershed on which the water source lies. Because of the short

timeline of this project, activities to achieve Objective 3 will focus on protection and

management of the watershed close to the source. The primary component will be to

prevent contamination of the source and the secondary component to maintain the yield

of the source (to the extent that this can be achieved by protecting and managing the

watershed close to the source).

1.3. Expected Impact and Quantified Targets

The ACWPP will supply safe water, improve sanitation and hygiene practices, and raise

public awareness and understanding on environmental protection and conservation for

sustainable access to water in twelve kokeb kebeles. The program will improve the

livelihood of about 45,050 people in 12 kebeles of the aforementioned Bure, Dura, and

Achefar woredas. The project outputs will include 30 springs, 33 hand dug wells, 12

drilled shallow wells, rehabilitation of five existing damaged schemes, nine school

latrines, 18 washing basins, 10 cattle troughs, and five public showers.

The following are the quantified targets by woreda:

Bure woreda Dera woreda Achefer woreda TOTAL

Water Supply Provision

Spring development 12 6 12 30

Hand dug well construction and

rehabilitation including pump 4

8 21 33

Drilled shallow well with hand

pump 4 8 12

Rehabilitation of schemes 5 5

Sanitation and Hygiene Provision

School latrine construction 4 5 9

Target number of household

latrines (promotion, capacity

building but no subsidy) 500 500 400 1400

Public showers 5 5

Multiple Use of Water

Washing basins - 13 5 18

Cattle troughs - 5 5 10

Total households served 2,040 3,360 3,610 8,820

Total population served 10,200 16,800 18050 45,050

1.4. Activity Relevance/Linkages to TCCC Programs and Interests

The ACWPP will support the objectives of The Coca-Cola Company/EABSC in the

water sector by improving water supply, sanitation, hygiene practices, and water source

protection in some 50 communities in Amhara Region, Ethiopia.

1.5. Activity Relevance/Linkages to USAID Mission Program

The project will decrease the prevalence of waterborne diseases and improve school

sanitation and hygiene thereby contributing to USAID SO 14.1 and SO 14.3. These

strategic objectives aim at improving health and primary education.

1.6. Geographic Location of Activities

The ACWPP will be implemented in 12 rural kebeles within the selected woredas, where

project activities will complement other USAID funded health activities:

Woreda Kebele

Achefer

Kunzila Zuria

Ambeshen Jahana

Kuala Baka

Forhea Sankira

Bure

Denbun

Sirtekez

Tiya Tiya

Zeyw Shihun

Dera

Gelawdios

Goha

Degon Debresina

Agar Wondegeti

1.7. Technical Approach

1.7.1. Improved Water Supply: New water systems will be constructed and existing

water systems will be rehabilitated. In both rehabilitation and construction, community

participation will be an integral part of the interventions, which will be demand-driven.

These two elements will encourage long-term sustainability of the water points.

Water systems will respond to both the communities’ needs for drinking water, but also

their needs for cattle troughs, clothes washing, and bathing facilities. Communities will

be fully involved in siting the clothes washing basins and animal drinking troughs and

prior to this will be provided with education on hygiene and sanitation to ensure these

will have a drainage channel, leading to a soak pit, which will improve wastewater

management.

Implementing partners will work with communities to establish Water and Sanitation

(WASH) committees. As part of each WASH committee, members will be trained to

provide water system maintenance and monitor the water source after completion.

Workshops will be conducted for training of relevant staff: Community Health

Promoters; Pump Attendants, Water Technicians and Caretakers. WASH committees

will be linked with the Woreda Water Desk through the Kebele Administration and will

assist the communities to form bylaws. Bylaws will include establishing user fees to be

paid by those using water from the improved water source. The WASH committees will

save the user fees and make them available for operation and maintenance expenses. The

Woreda Water Desk, the WASH committees, and community members will work

together ensure that user fees are set high enough so that user fees fully support the

operation and maintenance needs of the improved water source, but are not so high that

they become prohibitive for families to use the water source.

All new water schemes will be tested for water quality before use by to the community.

Physical, chemical, and microbiological testing will be performed. Based on the results,

decisions will be made on how to prevent future contamination including appropriate

sanitary system management. The Coca-Cola East African Bottlers S.C. will continue

regular testing of water systems free of charge to the communities. If the water quality is

beyond the acceptable range of standards set by the Ethiopian Water Quality Guidelines

further treatment will be recommended or the water source will be abandoned as

appropriate

The protocols for water supply development and maintenance are shown below.

Water Scheme

Protocols

On

sp

ot

spri

ng

dev

elo

pm

ent

Minimum yield of the spring should be 0.15 liters/second to benefit 40 households (HH)

including their domestic animals.

The spring will be fenced to prevent contamination from animals and human at a minimum

radius of 25 meters.

During construction period, efforts will be made to protect the spring eyes (e.g. use appropriate

sized materials, stones).

Deep rooted trees will not be planted around the spring, instead shallow-rooted fodder trees will

be planted to promote recharge.

Properly cap and cover the spring eye with a concrete slab to protect from possible

contamination or cutoff structures above spring box to drain rain water from upstream area.

Provide treatment for the spring to retain moisture.

Provide 4 cubic meter reservoir capacity.

Construct one cattle trough and washing basin if appropriate at a given site.

Test the water before consumption.

Check the water quality periodically (i.e. The Coca-Cola East African Bottlers S.C. will test the

source once every 3 months).

Empty the reservoir every month to prevent growth of algae.

Water Scheme

Protocols

Ha

nd

-du

g w

ells

Provide a minimum storage of 4 meter depth to have sufficient reserve in the well.

The minimum yield should be 0.15 liters/second in order to benefit 40 HHs and their domestic

animals.

If the discharge is less than the amount mentioned above, shallow drilled wells will be an option.

Locate the hand dug well site at 50 meter radius from latrines and waste storages.

Fence the hand dug wells with a 25 meter radius to prevent human and animal interference.

Provide treatment of the HDW area to retain moisture.

Disinfect the well before use and test the water quality.

Check the water quality periodically (i.e. once every 3 months).

Monitor the yield of the hand dug well and warn the owners to use water from shallow drilled

wells in their vicinity if there is deficit.

Water Scheme

Protocols

Sh

all

ow

-d

rill

ed w

ells

Shallow-drilled wells are used in schools, health centers and when a community’s hand dug well

or on spot springs are not feasible (due to topography, geological condition of the sites doesn’t

permit HDW and SSD).

Where spring development and hand dug well yields are less than the amount indicated above,

shallow drilled well is an option.

Shallow drilled wells are used as a safety factor for dry periods where water yields from the

springs and hand dug wells decreases.

Siting of the shallow drilled wells is made in such a way that sufficient yields are obtained.

Benefits 60 HHs and their domestic animals.

The maximum depth is 60 meters.

Fenced with a 25 meter radius to prevent animals and humans interference.

Disinfect the well before use and test the water quality.

Check the water quality periodically (i.e. once every 3 months).

Seal the well head properly and raise it above the flood level, and construct a water diversion

channel (i.e. intercepted drains) to guide flood water.

Clean drinking water can be drawn from well-designed and well-managed water points.

The PHAST approach will help inform communities about how water can be handled

from source to household storage to the point of use to ensure that water quality is

preserved. Point-of-use water treatment using sodium hypochlorite is not common in

Ethiopia, and other point-of-use methods such as sand filtration are only used to a very

limited extent. It is, therefore, beyond the scope of this project to introduce point of use

water treatment in a sustainable way. The project will therefore focus on changing

behaviors relating to (1) hand washing, (2) use of latrines, and (3) handling and storage of

water.

The ACWPP will be implemented as part of the Millennium Water Program in Ethiopia.

The MWA is promoting an approach across all the MWP partners that defines a

minimum package of sanitation and hygiene interventions at woreda, kebele, community

and household levels. This package was originally developed for the World Bank

assisted rural water supply, sanitation and hygiene project and has now been incorporated

in the national sanitation protocol. However, the duration and scope of the ACWPP

limits the extent to which the package can be implemented in the participating woredas.

1.7.2. Improved Sanitation Facilities and Hygiene Education: Diarrhea, typhoid, and

intestinal amoebosis are common in the target woredas. These diseases are most often

transmitted through improper disposal of feces and direct contamination from poor

hygiene. Previous needs assessments in the target area indicate a lack of adequate

household sanitation facilities, with many households practicing open defecation. The

scarcity of adequate sanitation facilities in the target areas greatly increases the risk for

hygiene-related disease. The project will work in close collaboration with the Essential

Services for Health in Ethiopia (ESHE) project, World Learning (WL), and Pathfinder

International (PI). Each of these organizations is working in the kokeb kebeles to link

education and health at the community level. These partners will organize participating

communities to support implementation of ACWPP activities.

For the hygiene and sanitation components, the ACWPP will use the same approaches as

ESHE, PI and WL such as:

Working with the existing health structures at woreda and the kebele level.

Working with and training Health Extension Workers at the kebele level.

Working with and training Community Health Promoters, who are each responsible

for 50 households.

Understanding that trainees do not receive an allowance for training, just status within

their communities.

Component 1: Sanitation. Implementing organizations will build demonstration latrines

and waste disposal pits. Community members will then be encouraged through

community education by Community Health Promoters and other members of the WASH

committees to replicate the demonstration latrines. Furthermore, implementing

organizations will install demonstration low-cost hand washing facilities for community

members to replicate. The basic sanitation technology in rural Ethiopia is the improved

traditional pit latrine, and this is the choice of the majority of households. In the limited

number of cases where households opt for the improved technology of ecological

sanitation, implementing partners will promote the appropriate practices for safe handling

and use of excreta.

School latrines will also be constructed. School WASH committees will be formed to

organize and garner the support of the school community and surrounding target

communities. The committees will establish a system for the management and

maintenance of the school latrine. The community will contribute either in cash or in

kind for school latrine maintenance. Woreda health and education offices will backstop

the school WASH committee in managing school latrines. The woreda administration

will be responsible for major maintenance issues and will provide technical and logistical

assistance to the school in emptying filled latrines.

Component 2. Hygiene Education. In addition to building demonstration latrines, a

major challenge is building community knowledge of the importance of safe excreta

disposal and its impact on health. Therefore, ACWPP will provide hygiene and

sanitation education through the use of PHAST in which communities can identify their

own priorities and plan their own solutions. Implementing partners will train Health

Extension Workers and Community Health Promoters in the use of adult education

principles and peer group reinforcement to help target households, particularly mothers

and child caretakers, to understand the need to improve personal hygiene and sanitation

practices. Health Extension Workers and Community Health Promoters will use

culturally appropriate demonstrative and visual materials to teach mothers diarrhea

prevention and care practices. Education concerning the prevention of diarrhea and other

water-related illnesses will focus on hygienic preparation of foods, hand washing,

promotion of exclusive breastfeeding, handling and storage of water, and the use of

improved water sources and sanitation/waste disposal facilities.

1.7.3. Watershed Protection

One particular challenge the implementing partners have noted in the target woredas is

that they receive high levels of annual rainfall, which is drained by a number of perennial

rivers. Drainage has led to increased erosion expanding gullies and threatening

agricultural development and the sustainability of both surface and ground water

resources. WASH committees will raise community awareness and understanding of

environmental protection around water sources to protect water quality and yield.

1.8. Gender Issues and Action Strategy

Gender issues are addressed through the membership on the WASH committees, which

must be at least 50% women. Implementing organizations will work with WASH

committees to ensure that the female members are full participants on the committees.

Gender issues are also addressed indirectly throughout the project. Establishing water

points closer to the communities will allow women to spend less time collecting water

and more time participating in other activities. Those activities may include taking care

of their children or other family members, or when available, they may include

participating in income generating activities. It is also expected that girls will be able to

attend school more regularly and for longer as a result of these interventions. First, girls

will not need to spend as much time collecting water with their mothers, and therefore

will be able to arrive to school on time. Second, it is often shown that with adequate,

secure, and private sanitation facilities at school, fewer girls drop out when they begin to

menstruate, and they miss less school due to menstruation.

Finally, community clothes washing facilities will reduce the burden on women of

carrying water for clothes washing as well as reducing the health risks and pollution

caused by pooling of dirty water.

1.9. Plan for Sustainability

The only realistic form of sustainability is community participation and skills transfer to

community members. In this model, community members themselves assume

responsibility for the project early on in the process and own the project completely when

it is complete. Furthermore, working with local partners is a fundamental tenet that

enables technical support to be provided to new communities after a project’s

completion.

Capacity building will be carried out through close mentoring and support by the

implementing partner staff, formal technical support from invited experts, peer review

and cross fertilization, as well as exchange visits between the various partners

participating in this project.

Capacity building exercises will occur in a two-day workshop to raise awareness on

WASH-related issues such as: hygiene guidelines, source protection issues, and rights of

those with disabilities. A follow-up workshop will be facilitated for staff, those indirectly

involved such as the woreda health and water offices, and community leaders who have

demonstrated a commitment to ensuring the protection and rights of others. Workshop

participants will receive materials to complement the workshop topics that provide

guidance on programming field activities. These tools will enhance the ability to respond

to problems in a systematic and comprehensive manner.

The ACWPP will focus on capacity building intervention to establish basic groundwork

for the management of the services and facilities and a successful exit strategy. Training

will ensure that WASH committee skills are developed the following topics: leadership,

record-keeping, site management, cost-recovery, and financial management systems.

WASH committees will gain the skills needed to work with local government authorities

to assess and identify suitable areas for facility construction.

2.0. Implementing Organizations

The MWA will be responsible for coordination of the ACWPP, and three MWA member

organizations will be responsible for implementation: Catholic Relief Services in Bure

Woreda, Food for the Hungry in Achefer Woreda, and World Vision in Dera Woreda.

2.0.1.: The Millennium Water Alliance: The goal of the MWA is safe water, hygiene and

sanitation for 500 million1 poor people by 2015 through advocacy and direct action. The

MWA operating principles include:

Decentralized project design and implementation at the local level involving

communities, local organizations, and government;

Building the capacity of communities in operations and maintenance, and

working with local government and the private sector to provide sustainable,

long-term support to communities;

Empowering women and other marginalized groups so that their interests are

heard and respected;

Offering sustainable technology choices that are contextually appropriate; and

Proposing an integrated solution including water, hygiene and sanitation that

takes account of wider water resource issues such as conservation and pollution.

Underpinning these operating principles is the commitment of the MWA to partnership at

all levels. In the USA, the MWA is reaching out through its members to a wide

constituency both inside and outside Congress to build awareness of and support for

water and sanitation as a major objective of United States foreign assistance due to its

importance in the social and economic development process. In Ethiopia and Kenya,

MWA members are currently working together to support local organizations and

communities in the provision of safe water, hygiene, and sanitation to more than 500,000

people. Increasing the capacity of local partners, including government and NGOs,

brings about permanent change through exposure to new methods, formal and hands-on

training and confidence-building. It reduces dependency and ensures the right to self-

determination. The MWA is also building relationships and collaborating with external

stakeholders such as USAID, UNICEF, the World Bank, the African Development Bank,

UN Habitat, and the Conrad N. Hilton, and the Coca-Cola Africa Foundation.

The MWA provides a forum for sharing information and expertise and for developing a

common advocacy platform. Its institutional synergy is designed to facilitate technical

excellence and innovative programming among its members, leading to long-term

financial, social, and environmental sustainability of the services provided.

2.0.2. Food for the Hungry/Ethiopia. FH/Ethiopia has nearly two decades of experience

in collaborating, building partnerships, and transferring technical and management skills

with/to the regional, zonal, woreda, and community-level leadership. FH/Ethiopia works

extensively through an integrated food security and economic development program that

includes components in irrigation, nutrition, natural resource management, education,

water and sanitation, and community health. FH/Ethiopia has constructed more than 150

water points and 650 latrines. The organization also has experience constructing cattle

troughs and wash basins.

1 The MWA supports the achievement of the MDG for water and sanitation but prefers to focus itself on

500 million people rather than the notion of “halving, by 2015, the proportion of people without sustainable

access to safe drinking water and basic sanitation.”

2.0.3. Catholic Relief Services/Ethiopia. CRS/Ethiopia operations are backed by robust

technical, management, and administrative support structures at headquarters and in the

East Africa region to ensure high quality and cost effective programming, reporting,

monitoring and evaluation. Regional technical advisors are based in Kenya and Ethiopia,

and focus on the areas of HIV/AIDS, child survival, microfinance, agro enterprise, water

and sanitation, agriculture recovery for disaster, peace and justice, and management

quality. These advisors will continue providing technical support during implementation.

CRS/Ethiopia’s Program Department Head will take the lead in coordinating

CRS/Ethiopia and partner staff to ensure that all operational aspects of this project are

moving forward.

2.0.4. World Vision/Ethiopia. World Vision started its operation in Ethiopia in 1971 and

went through different operational phases including relief, rehabilitation and

development. World Vision’s operations are implemented under the Area Development

Program (ADP) framework. ADP programming is an approach that focuses on a cluster

of communities in a geographic area for a period of 10 to 15 years to create sustainable,

transformational development. The ADP model typically integrates five main

interventions ––safe water and sanitation, primary health care, food security, education

and literacy, and economic development. These interventions build on each other,

beginning with safe water and progressing through economic development. Currently

World Vision Ethiopia has 29 ADPs working in six regional states of the country in rural

areas and the capital city, Addis Ababa.

2.1. Other Stakeholders 2.1.1. Government of Ethiopia. ACWPP implementing partners will collaborate closely

with government agencies, encouraging sharing of expertise and building a knowledge

base. Health Extension Workers, Water Technicians from the Woreda Water Desk, and

Development Agents will fully participate in project planning, implementation, and

evaluation including community mobilization, providing training to target groups, and

follow up with the communities after implementation. The woreda administrations,

through their water and health desks, will play a key role in the coordination of the

project activities.

For grants up to about $300,000 per woreda, the woreda administration is the government

authority responsible for approving the project. When seeking approval from the woreda,

the MWA will ask the woreda and kebele authorities to commit to (a) providing

information for and assisting in the planning of the project including endorsing the

selection of communities; and (b) providing long term support to the communities,

particularly when there is a major breakdown of the water system that is beyond the

capacity of the community to organize a repair. An agreement will also be reached

between the project and each community laying out the roles and responsibilities of both

parties.

3.0. Mobilization Plan and Detailed Implementation Schedule/Timeline

The project period will be 12 months from the signing of the agreement as required by

the CWPP Guidelines but previous experience in Ethiopia suggests that up to 18 months

may be required to complete the project. The MWA will use the available funds from

the GETF first and no later than December 31, 2007. Once the GETF funds are

exhausted, the project will use funds from USAID Ethiopia. The MWA will submit a

detailed financial schedule for the project shortly after the agreement is signed. The

existing MWP management and reporting system will be adopted to monitor and

supervise the project

The work plans for Bure, Dera, and Achefer Woredas are shown below.

Bure Woreda /CRS

Dera Woreda /World Vision

Activities Quarter I Quarter II Quarter III Quarter IV

A.1. Provision of Safe Drinking Water

Hydrogeological study for shallow and hand dug well site

selection

Shallow well drilling

Hand dug well construction

Afridev/Indian Mark II Hand pump installation

Spring development

Wash basin construction

Cattle trough construction

A.2. Capacity Building

Establishment and training of community water committee

Establishment and Support for woreda water forum

Training of water technicians/Artisans

Material support for water technicians /tool kit/

Micro watershed management training for community

Activities Quarter I Quarter II Quarter III Quarter IV

Pre-feasibility, feasibility study, and design

WASH committees establishment and training

IEC material duplication, PHAST tool preparation

Participatory learning and community planning

Community Health Extension Agent & Development

Agent training

Water Sources Development (spring catchment, hand dug

wells, & shallow well)

Mobilization for construction of school and household

toilets

Construction of water distribution network and related

infrastructure

Provision of spare parts and tools

Monitoring

Quarterly Reporting and PMG Meetings

Evaluation

Achefer Woreda /Food for the Hungry

Activities Quarter I Quarter II Quarter III Quarter IV

Activity 1: Preliminary Activities

Staff recruitment

Office furniture and stationery procurement

Motorcycle Purchase

Computer purchase

Digital camera Purchase

Needs assessment performed for sites

Activity 2: Water Supply Component

Rehabilitation of hand dug wells

Development of spring catchments

Construction of hand dug wells

Construction material supply for hand well

construction

Material Supply for spring construction

Material supply for hand dug well rehabilitation

Activity 3: Sanitation and Hygiene Component

VIP latrine construction

Public shower construction

Wash basin construction

Cattle trough construction

Household pit latrine construction

IEC material production

Construction material supply (washing trough, shower

and VIPL)

Activity 4: Watershed Management

Establishment and training of watershed management

committees (in 10 kebeles)

Community advocacy/mobilization for promoting

terracing and tree planting (IEC materials)

IEC material production

Activity 5: Capacity Building

Water - Related Training

WASH committee training

Water technician training

Pump attendants and spring catchment caretakers

Sanitation and Hygiene Related Trainings

Community HA training(TOT)

Local government staff training

Project branding and marking

4.0. Progress Milestones and Verifiable Indicators of Accomplishment

Progress milestones and verifiable of accomplishment will be an extension of the

Monitoring and Evaluation plan. However, more generally, the ACWPP will

demonstrate the following verifiable indicators:

Water Supply Provision

Spring development 30

Hand dug well construction and

rehabilitation including pump 33

Drilled shallow well with hand

pump 12

Rehabilitation of schemes 5

Sanitation and Hygiene Provision

School latrine construction 9

Target number of household

latrines (promotion, capacity

building but no subsidy) 1400

Public showers 5

Multiple Use of Water

Washing basins 18

Cattle troughs 10

Progress milestones will include:

Quarter 1:

Staff recruited and hired

WASH committees established in three woredas

WASH committees trained

Community Health Promoters and Extension Workers trained

Hydrogeological studies completed

Materials acquired

Quarter 2:

Hand dug wells completed

Cattle troughs completed

Demonstration latrines completed

Quarter 3:

Community showers completed

Wash basins completed

Spring catchments completed

School latrines constructed

Quarter 4:

Shallow wells completed

Household latrines completed

Tools and initial set of spare parts procured

5.0. Local activity management and partnership coordination (including selection

of Local Program Coordinator described in Annex I of these guidelines, and

specific roles of local USAID and TCCC partners)

The ACWPP alliance will be coordinated in the same way as other projects within the

Millennium Water Program. The participating MWA members and the local partners are

all members of the Millennium Water Program Management Group (PMG), which meets

three to four times per year and has a fulltime Secretariat. Representatives from

government and international agencies such as UNICEF and the World Bank’s Water and

Sanitation Program also participate in the PMG meetings, which are normally held

outside Addis Ababa and include a field visit to a partner project. USAID Ethiopia has

also participated and will be encouraged to continue doing so.

The MWA delegates as much decision-making as possible to the PMG, which is not

hierarchical, but an attempt to give all the partners a voice, particularly in the resolution

of problems. This also provides an opportunity to integrate the specialist knowledge and

skills of a diverse group of stakeholders in a team effort that maximizes the impact of the

MWP. The PMG is responsible for planning and progress review; coordination of

training and technical exchange; monitoring and evaluation; development of strategy for

learning and advocacy; and identification and sharing of lessons learned. This

institutional mechanism facilitates peer review, sharing and learning, and regular

oversight of each of the projects by Secretariat staff. If urgent issues arise between PMG

meetings, the Secretariat can seek the advice of the Chair of the PMG or MWA

management in the US.

The Secretariat is designed to provide the MWP partners with a voice and face at the

national level on sector issues and provide program donors with a source of information

on progress and constraints. It also permits the MWP partners an additional insight into

the sector policies and priorities of government, multilateral and bilateral agencies, so

linking the partners’ efforts at local level to efforts at national and international level.

The Secretariat is responsible for facilitating collaboration among partners, networking

with other stakeholders, coordinating training and technical assistance, ensuring the use

of compatible monitoring and evaluation systems by partners, reporting, and

documenting and disseminating lessons learned. It is important to note that the

Secretariat serves the interests of the partners; it does not manage the partnership.

The Secretariat has two national staff, a program coordinator and a program monitor, and

is hosted by CARE Ethiopia to keep costs to a minimum. The program coordinator will

fulfill the role of Local Program Coordinator described in the CWPP country guidelines.

The Secretariat is in the process of hiring a third member who will serve as the

administrative and financial officer. This person will aid the program coordinator in the

financial report consolidation and direct monitoring.

The costs associated with the Secretariat staff are fully funded under the current Conrad

Hilton Foundation, Michael and Susan Dell Foundation, and USAID funding. The

ACWPP funding will cover the costs of the Administrative and Financial Officer to add a

third member to the Secretariat, who will serve as an administrative and financial officer.

In her role as the ACWPP Local Program Coordinator, the MWP Program Coordinator

will be the point of contact between the local implementing partners, GETF,

USAID/Ethiopia, and the appointed contact person at the Coca-Cola EABSC.

USAID/Ethiopia staff will participate in the ACWPP; the specific activities of USAID in

this program are to:

1. Provide partial funding for the project;

2. Participate in community mobilization with USAID local implementing partners

ESHE, Pathfinder and World Learning;

3. Participate in the Program Management Group and any other meetings of the

CWPP partners specifically related to the management of this alliance activity;

4. Participate in project meetings with Government of Ethiopia federal and local

governments;

5. Participate in program oversight jointly with TCCC, EABSC;

6. Monitor the implementation of the program;

7. Participate in the program evaluation, if any.

The specific roles of the TCCC/EABSC in the ACWPP are to:

1. Participate in the Program Management Group and any other meetings of the

CWPP partners specifically related to the management of this alliance activity;

2. Participate in project meetings with Government of Ethiopia federal and local

governments;

3. Jointly work on any press release regarding the project;

4. Jointly coordinate launch and other events associated with the project with other

partners, including participation in the inauguration of the project and any similar

activities that need the presence of both USAID and TCCC.

5. Participate in any high level official site visit to the project site;

6. Provide water testing facilities for water samples brought to the laboratory and

give timely feedback.

As the partners get to know each other’s strengths and as the program progresses, there

may be additional opportunity to involve TCCC and the Bottlers. The MWA and other

implementing partners will have a regular dialogue with the EABSC to ensure that TCCC

is engaged appropriately.

6.0. Proposed Outreach and Communications Activities for the Alliance

As part of the ACWPP, the MWP will be responsible for advocacy and outreach efforts at

the national, regional, and local levels in Ethiopia. USAID and TCCC will be

responsible for outreach in the form of press releases and the sponsoring the launch

event. The MWP will participate fully in the launch event and as needed in distributing

press releases.

7.0. Detailed project budget and narrative,2 including a breakdown of cash and

in-kind resources, and contributions from all participating partners (please use

template provided in Annex V)

Please see Annex A.

8.0. Cost Sharing (USAID Mission and/or TCCC local facility)

There will not be any additional cost sharing as part of this project.

9.0. External Resource Leveraging (if any)

External resource leveraging will occur in the form of in-kind participation. Community

members will be responsible for contributing labor and resources to construct household

latrines. They will also provide in kind unskilled labor to assist in construct the water

points and public and school latrines. The government will also provide in-kind

participation through attendance at Program Management Group meetings, contributing

Health Extension Agents, and supporting communities through the Woreda Water Desks.

10.0. Performance Monitoring Plan

The MWP Program Monitor is currently developing standardized monitoring and

evaluation processes that will be followed by each of the MWP partners. These

processes will establish guidelines for the indicators that will be collected by each partner

during each project. The Program Monitor is meeting with each partner organization to

assess their needs and to understand the needs of different donors, including USAID

Ethiopia. In particular, the MWP will incorporate all standard indicators of the CWPP

global program that are appropriate to the project. These indicators are consistent with

those required by the USAID Foreign Assistance framework,

At a minimum, the MWP will measure the following indicators:

Minimum data monitoring and evaluation at the project level

INDICATORS Monitoring at start and

completion and 6 monthly,

quarterly, or annually

One off monitoring

2 Many CWPP activities have been delayed in the past because implementing organizations did not provide

a sufficiently clear or detailed budget to GETF. To avoid delays, it is extremely important that you consult

Annex V for detailed instructions on how to prepare budget documents.

OUTPUT

Level

Needed Other possible indicators

1. water No and % of community with

access to protected water source

Within 30 minutes roundtrip, all

year availability, nobody

excluded

Sufficient,

Safe

2. sanitation No and % of community with an

improved and hygienic latrine

Monitoring of use, all family,

etc. moving up sanitation ladder

3. hygiene No and % of community

washing hands at critical time –

hand washing facilities at

latrines as proxy

Effectiveness, use of soap, etc.

All household members

4. Integrated

Water Use

No and % of communities with

additional water uses (drip

irrigation, cattle troughs, clothes

washing basins)

Utilized, effective, improving

crop/herd output, lessoning time

to wash clothes

11.0. Country Program – Summary Initial Environmental Examination (IEE)3

An IEE has been completed for the MWP overall, addressing all activity types that are

being carried out through the AWCPP. As the current program is funded through a

different operating unit of USAID, this existing IEE document will be modified for

submission to GETF/USAID to meet the specific requirements of the AWCPP.

12.0. Branding Strategy and Marking Plan (see Annex III for overall CWPP plan)

The MWP is currently developing its branding strategy for USAID. This strategy will be

modified to ensure that it complies with the branding strategy for TCCC/GETF.

3 Additional detailed guidance will be sent to Country Programs regarding this requirement.