Midshire Business Systems - Equitrac - Legal Software Solutions Brochure
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Transcript of Midshire Business Systems - Equitrac - Legal Software Solutions Brochure
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7/29/2019 Midshire Business Systems - Equitrac - Legal Software Solutions Brochure
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Recover
Advanced Technology. Accelerated Returns.
Legal Solutions Suite
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To our current and future customers and partners:
When we started our company in 1977, law rm technology
consisted o telephones, typewriters, three-minute-per-page ax
machines and a remarkable invention that made a black-and-white
copy o any document placed on its glass. Cost recovery in those
days was a manual and error-prone process. Billable document
expenses routinely eluded capture, coming instead out o rms
hard-earned ees.
Our ounders listened to you and created an innovative copy
counting technology that literally bolted onto Xerox machines,
answering your proessions need or eortless and accurate
document accounting. Equitracs pioneering cost recovery
solution gained widespread peer support and quickly became
an industry best-practice.
By continuing to listen to you and understanding your needs,
Equitrac today remains the dominant worldwide provider o cost
recovery solutions or the legal proession. Thats because as new
digital technology improves the practice o law and redenes the
very concept o a document, Equitrac has continued to provide
the only source o consistent, reliable and proven cost recovery
technology. Our newest solution, resulting rom an unprecedented
collaborative eort with all major printer manuacturers, delivers
exactly what youve asked or: protection against obsolescence,
fexibility to work with whatever systems you own today andreedom to choose whichever ones youll want tomorrow.
You spoke and we responded. Only Equitrac would take that
approach to meeting your changing needs. Because only
Equitrac can.
Michael Rich
CEO
Beginning with our pioneeringcopy counting solution, Equitrac innova-
tions have helped law frms proft rom
technologies that improve client service.
Tracking and recovering document-relate
expenses used to be a time-consuming a
error-prone manual process. Equitrac intr
duced the speed and accuracy o automa
A trusted partner for three decades
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As digitalprinting and scanningreplace copying, many o thedocuments your rm produces
are going untracked and unbilled costing you up to $5,000 perattorney per year in otherwisereimbursable client expenses.*
In act, three out o our law rmsthat routinely track and bill or papercopies arent doing the same withtheir digital documents. Many are alsoailing to capture and charge or theuse o color, dierent paper stock orother billable document eatures. Andwhile some rms have tried to direct
more output to ecient networkedprinters, they inadvertently createproductivity-draining lines and tie-ups.
As a result, the typical AMLAW200 rm loses more than $2 millionper year in unbilled scans and prints,*spends ar more than they realizemaintaining unnecessary personalprinters, and wastes countless billablehours when attorneys and supportsta wait or documents to print. Thelarger your rm, the greater your cost.
It doesnt have to be this way.
* Source: ALL Associates Group, 2005.
The world around you is changing
your cost recovery solution needs to keep pace
As volume printing o PC-
generated documents and
online research replaces
copying, law frms can count
on Equitrac or a revolutionary
new approach to cost recovery.
Growth o printing and email also show decline o copying and drop in recovery rates.
With a technological reputation rivaling Silicon Valley, Canadas
Waterloo Region is home o the Equitrac Innovation Center.
Here, our 100-member team has responded to your needs by
producing the industrys frst vendor-neutral cost recovery platorm.
Copies
PAGEVOLUMES
Prints
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A solution engineered to meet your changing requirements
Equitrac works closely with the manuacturers o equipment and systems the legal proession
depends on most. For example Equitrac already provides the best-selling eCopy Connector and th
most widely interaced solution to Elite. Together with the worlds leading technology companieswere creating the vendor-neutral cost-recovery solutions that will meet your needs or years to co
Introducing the newest generationEquitrac Legal Solutions Suite built onEquitrac Proessional 5, the industrys mostmodern network services-based cost recov-ery and print management technology.
The result o signicant co-developmentprojects with major equipment manuactur-ers working with us in the Equitrac InnovationCenter, the Equitrac Legal Solutions Suiteprovides the fexibility and reedom o the rsttruly vendor-neutral cost recovery platorm.
Available as both device-embedded andterminal-based sotware, the Equitrac LegalSolutions suite works with every manufacturersprinter, copier and multiunction device, allmajor document management systems andthe legal proessions avorite time and billing
sotware. Which means you can capture,allocate and accurately bill or any documentoutput to any device, anywhere in your rm,without changing the way your attorneys work.
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Only Equitrac technology integrates intoheterogeneous network and application envi-ronments to let you choose the systems thatwork best or you, decide when or whetherto buy new printers, and extend the return
on equipment you already own. Where otherssolutions cobbled together rom third partycomponents can require expensive newterminals you may soon abandon, Equitracsully engineered, industry-standard, technologydelivers a cost-eective bridge to the uture.
None o this should come as any surprise.No other cost recovery provider has the samedepth o vendor relationships, shared customerexperiences or the years o successul collabo-ration that it takes to learn your industry andmeet your needs.
Track and recover all billable costsCapture and charge or every copy, ax,print or scan any document output toany device anywhere in the rm. Andincrease the accurate billing o client-relatedphone calls and other disbursements. Allwithout changing the way you work.
Best o both worlds
Access document tracking capabilitiesthrough the control panel o todays newestdevices. Or use Equitracs ergonomic
terminals to put matter-centric cost recoveryat your ngertips and extend the returnon your equipment investment.
Get maximum value rom yourprinting eet
Make more inormed decisions and put theright printer in the right place with new insightgained through real-time inormation andcomprehensive reports.
Document security simplifed
Equitrac Follow-You Printing with Secure
Document Release protects client condentialityby keeping documents in a secure print queueuntil users identiy themselves at the printer.
Enjoy the ultimate reedom o choice
Where others limit your options, Equitracexpands them. Industry standard Equitractechnology supports and integrates with theoce equipment rom every majormanuacturer.
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The newest generation EquitracLegal Solutions Suite speeds yourdiscovery and recovery o billable
expenses. Just as important, Equitracgives you the insight to save time,simpliy workfow, eliminate waste andree your attorneys and support sta todevote more hours to billable activities.
Easy, accurate and automaticcost recovery
Providing more ways to assure usersenter correct billing codes, Equitracsotware virtually automates thecharging o documents to clientsand matters. Integration with your
existing document managementsystem provides eortless, error-ree,coding or every document outputrom any computer to any printer,local or networked. Easy-to-use search,scan and recall eatures lets usersquickly nd account codes. Web-basedexception editing allows on-the-fyassignment o billing codes rom anyPC. Delivery o document chargesdirectly into time and billing systemsincreases charge-back speed andaccuracy.
Increased security, conf-dentiality and compliance
Compatible with all printers, EquitracFollow-You Printing with SecureDocument Release helps protect clientcondentiality and satisy regulatoryprivacy requirements. Documents nolonger sit exposed and unclaimed inremote output trays. Instead, print jobsare routed through a secure server andonly released when users authenticate
themselves at the printer. Wasteul,unnecessary, output can be reducedby automatically deleting unprinted,expired, documents rom the queue.
The marketing power o color
Now that in-house color has becomecompetitive with outside printing,you can aord to give all your newclient presentations and handouts theimpact and persuasiveness o color.Equitrac sotware makes it easy torestrict color output to approved pur-poses and to charge clients or the useo color on high-impact trial exhibits.
Simplifed, more reliable, IT
Equitrac Legal Solutions centralizeequipment administration and control,improving service levels, minimizingIT resource requirements and reducingdemand on help desks. Pro-active aultdetection and timely error noticationhelp you resolve issues beore theybecome problems. Multi-vendorsupport and simplied IP-based net-working deliver a more modern andreliable print management environment.
A better environment
By helping to reduce unnecessaryoutput and eliminate wasteul personaldesktop printers, Equitrac reducesconsumption o natural resources, thevolume o non-recyclable materials thatend up in landlls and the oil consumedto make them. Just as important, youcan pursue the same environmentalobjectives as your clients.
Rapid returns enabled by best-in-class technology
More than tracking documents,
the Equitrac Legal Solutions
Suite also supports increased
recovery o client-related expense
such as research, communica-
tions, couriers and catering.
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Equitrac Follow-You Printing
increasesmobility and productivity by freeing
professional and support staff to output
documents at any printer where they
can enter a user ID. or swipe a card.
With no more waiting in line or standing
guard to catch private documents before
they print, your staff makes better use
of billable time.
Complete call tracking
Part o a complete legal cost recoverysolution, Equitrac Call Accountingintegrates with PBX, key and VoIP-basedtelephone systems to capture, identiyand price all reimbursable calls. Clientbilling codes can be entered duringdialing or ater the call. Automaticnotication can alert users immediatelyor in daily email when they have placedcalls needing billing codes. Web-basedexception editing makes cost allocationquick and easy.
CostDiscoverySM consulting
Document cost recovery is a complexspecialization with huge bottom-lineimpact. Only Equitrac CostDiscovery
services combine the latest technolo-gies with the industrys best practicesto identiy your hidden costs, revealleakages, plug gaps and improveprocesses throughout your rm.
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1000 South Pine Island Road, Plantation, FL 33324
P + 1.800.327.0183 F + 1.954.475.7295 www.equitrac.com
2008 Equitrac Corporation. All rights reserved. Equitrac, Equitrac Proessional, Equitrac Proessional Enterprise Edition, Equitrac
Print Tracking, Equitrac PageCounter, Equitrac PageCounter Proessional, Follow-You Printing and CostDiscover y are trademarks,registered trademarks or service marks o Equitrac Corporation. All other brands and their product s are trademarks or registered
trademarks o their respective holders and should be noted as such. Companies, names and/or data used in screens and sample
output are ctitious, unless otherwise noted.
Equitrac. Building your bottom line for three decades.
Equitrac is the world leader and most trusted name in intelligentcost recovery and print management solutions. Were home tothe industrys best-unded R&D program, preerred partnershipswith leading equipment manuacturers and the largest team ocost recovery experts in the world. In the majority o AMLAW200 rms, at Fortune Global 100 corporations, on the worldsleading college campuses, and in government agencies acrossthe globe, youll nd Equitrac solutions at work helping recovercosts, reduce waste, increase returns and get maximum eciencyout o every printer, copier and multiunction device.
With worldwide service and support consistent with ourposition as the legal proessions dominant provider o costrecovery solutions, Equitrac can help you wherever your rm islocated now and wherever you plan to expand in the uture.
Integration with most legal software including all major time and billing systems
Generating more revenue for more law rms than any one else in our industry
Relied on by the worlds largest law rms
Engineering, marketing and supporting our own technology
Industrys largest and best funded research and development program, includingour Innovation Center where 100 technology proessionals are ocused on yourneeds and uture
Largest international network for sales, service and support
Vendor-neutral technologies that work with every device, analog or digital,rom every manuacturer
Embedded in digital copiers and MFPs for over ve years
Standards-based solutions supporting Microsoft, Citrix and Novelltechnologies and services
Extending value of your existing investments
CostDiscoverySM consulting rom the worlds largest team o cost recovery experts
Discover the Equitrac Advantage
LT000LSB-0508
Build a Complete Solution with Equitrac
Enterprise-wide cost recovery and expensemanagement
Sotware-based capture, costing and reporting oall client-related expenses including: copy, print,scan, ax, phone, research, courier and catering
Scalable architecture that accommodates uturetechnological & workow changes
Global support or multi-national deployments
New generation of embedded cost recoverysolutions
Embedded terminal solutions or every majorofce equipment manuacturer
Integration with traditional terminals to supportmixed vendor and legacy equipment
Integrated Tracking and Cost Recovery forevery printer
Rules-based local and network printing
Network print routing
Follow-You Printing with Secure DocumentRelease
Flexible charge splitting and frst set ree options
Confgurable DMS integration or matter centrictracking and pop-up suppression
Extensive cost recovery and printmanagement reporting
Over 100 cost recovery web reports available
Summary, detailed and total activity reports bynetwork user and device
Report event scheduling
Automatic reporting and distribution
Personalized and standard templates
Remote report accessIntegrates with current technology
Seamless integration with specifc legal sotware including all major time and billing systems
CITRIX and Novell compatible
MSDE and Microsot SQL database support
Call Accounting with VoIP Integration
Identifes, prices and records every call or improvedcost recovery and expense management
Integrates with PBX, key and VoIP based telephonesystems to capture detailed inormation on allphone system usage
Automatic exception notifcation with ully integrateweb based editing or call accounting and otherdisbursements