MIDDLESEX COUNTY BOARD OF SUPERVISORS of Supervisors... · 1. Presentation of Application by Staff....

MIDDLESEX COUNTY BOARD OF SUPERVISORS

Board Room in the Historic Courthouse

Saluda, Virginia

February 7, 2017

CALL TO ORDER 3:00 P.M.

Prayer and Pledge of Allegiance

1. Approval of the Consent Agenda

A. Meeting Agenda B. Minutes – January 3 meeting; January 11 & 18 Work

Sessions (pages 4-14)

C. Disbursements (pages 15-32 ) D. Payroll (pages 33-37)

3:00 P.M.

2. Public Comments ** 3:05 P.M.

3.

Constitutional Officers (as needed)

A. Treasurer - Report Only (pages 38-40) 3:10 P.M.

4. Presentation to David Moore 3:15 P.M.

5. Agency and Staff Reports

A. Department of Transportation

B. School Matters - Dr. Peter Gretz

i. Appropriation & Budget Transfer Requests (pgs 41-42)

C. Emergency Services - Chief Nugent (page 43 )

D. "Barnhardt" Options for Dominion Virginia Power

Upgrade - Mike York (page 44)

E. Middle Peninsula Planning District Commission - Report

Only (Pages 45-46)

F. Social Services - Report Only (pages 47-49)

3:20 P.M.

6. Action Items

A. Appropriation Request (page 50)

B. Declaration of Surplus Property (page 51)

C. Financial Services

i. Extending Financial Services Agreement (pges 52-69)

ii. Davenport Refinancing Proposal (pages 70-84)

D. Workforce Housing Proposal (pages 85-93)

i. Articles of Incorporation

ii. Appointments

E. Request for Refund (Page 94-95)

F. Action on School Budget Presentation (pages 96-99)

3:50 P.M

7. County Attorney Items 4:25 P.M.

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8. County Administrator Items

A. Update (pages 100-106)

4:35 P.M.

9. Old/New Business 4:45 P.M.

Supervisor’s Comments and Reports

A. Committee Appointments by Chairman (page 107)

4:55 P.M.

Recess and Reconvene

10. Public Hearing

A. Rezoning #2016-003 submitted by Oscar Barber. The

request is for the amendment of previously approved proffers

for the Hartfield Green property, tax map parcels #37-(19)-1; 37-(19)-2; 37-(19)-3; 37-(19)-4; 37-(19)-5; 37-(19)-6; 37-(19)-7; 37-(19)-8; 37-(19)-9; 37-(19)-10; 37-(19)-11; 37-(19)-12; 37-(19)-13; 37-(19)-14; 37-(19)-15; 37-(19)-16; 37-(19)-17; 37-(19)-

18; 37-(19)-19; 37-(19)-20; 37-(19)-A and 37-39C, (Totaling 87.47 acres to be developed

into a maximum of 31 residential lots), zoned Residential (R) and located off Stormont Rd. (State Route 629) in the Harmony Village Magisterial District. The applicant proposes the

amendment of previously approved proffers for the purpose of revising Proffer 1 to reflect

recent tax parcel assignment and removal of 56.448 acres (more or less) of property subject to development and proffers with an amendment to reflect a maximum of 20 residential

lots, Proffer 2 to reflect the removal of lake front development, Proffer 3 to reflect

recordation of proposed plat, Proffer 5(g) to reflect modification of garage door orientation. The applicant is also proposing to eliminate Proffer 6, which addresses lake use by residents

and hunting, Proffer 7, which addresses docks, boathouses and other lakefront amenities

and Proffer 13, the required cash proffer to the County of Middlesex. (pages 108-128)

7:00 P.M.

11. Public Comment **

ADJOURN

Upcoming Work Sessions and Meetings:

Friday, February 10 - 9:00 A.M. - Agency and Organization Budget Requests Tuesday, March 7 - 10:00 A.M. - Budget Work Session Tuesday, March 7 - 3:00 P.M. - Regular Board Meeting

(meetings to be held in the Board Room of the Historic Courthouse, unless otherwise noted)

All times listed are intended as guides. Items scheduled for the afternoon session

may be moved to the evening session.

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PUBLIC COMMENT AND

PUBLIC HEARING PROCEDURES

General Requirements:

1. Each speaker will give his or her name and address for the record.

2. Each speaker or individual will be given one opportunity to speak.

3. All comments and/or remarks will be addressed to the Board of Supervisors, not

the audience.

Public Hearing Order:

1. Presentation of Application by Staff.

2. Chairman opens the Hearing for comments from the public.

3. Presentation by Applicant.

4. Comments from speaker(s) representing a group:

A. Must represent four (4) or more individuals;

B. Individuals must stand and acknowledge that they are

being represented by the speaker and that they forfeit their

individual time to speak;

C. Are allowed 12 minutes to make their presentation(s).

5. Comments from individuals – allowed three (3) minutes each.

6. Applicant Rebuttal – allowed five (5) minutes.

7. Chairman closes hearing for comments from public.

8. Questions and discussion by Board members

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BOARD OF SUPERVISORS MINUTES JANUARY 3, 2017

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AT A MEETING OF THE MIDDLESEX COUNTY BOARD OF SUPERVISORS

HELD ON TUESDAY, JANUARY 3, 2017, IN THE BOARD ROOM OF THE

HISTORIC COURTHOUSE, SALUDA, VIRGINIA:

Present: Mark E. Holt, III, Pinetop District Wayne H. Jessie, Sr., Jamaica District

Robert L. LeBoeuf, Hartfield District John D. Miller, Jr., Harmony Village District Peter W. Mansfield, Saluda District

Matthew L. Walker, County Administrator Marcia Jones, Assistant County Administrator Heather W. Lewis, County Attorney

CALL TO ORDER

This being the Annual Meeting of the Board, Mr. Walker called the meeting to order at 3:00 p.m. Mr. Miller led the group in prayer; Mr. Holt led in the Pledge of Allegiance.

Mr. Walker requested nominations for the position of Chairman. The motion to elect Mr. Miller as Chairman was made by Mr. LeBoeuf and seconded by Mr. Jessie; there were no other nominations and the vote to elect Mr. Miller was unanimous. Mr. Miller took the Chair.

The motion to elect Mr. LeBoeuf as Vice Chairman was made by Mr. Jessie, seconded by Mr. Holt; there were no other nominations and the vote to elect Mr. LeBoeuf was unanimous.

The motion to schedule Board meetings for the first Tuesday of every month beginning at 3:00 p.m., with public hearings scheduled for 7:00 p.m., with the exception of July 12 and November 8, in the Board Room of the Historic Courthouse, Saluda, was made by Mr. LeBoeuf, seconded by Mr. Jessie and carried unanimously.

CONSENT AGENDA

The motion to approve the amended Consent Agenda with a Closed Session added for Consultation with Legal Counsel was made by Mr. Holt seconded by Mr. LeBoeuf and carried unanimously. The Amended Consent Agenda included approval of minutes from the December 6 Board meeting; disbursements dated December 6, numbers 85055-85165, totaling $411,508.19, December 9 - 85166-85167 for $660.00; December 19 - 85209-85287 for $112,541.09; dated January 3, 85288-85339 for $145,174.19, and payroll dated December 15, numbers 85168-85208 for totaling $365,097.92.

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PUBLIC COMMENT

Tom Feigum encouraged VDOT to use the same contractor that did the paving job between Cooks Corner and Saluda for future paving jobs.

CONSTITUTIONAL OFFICERS

There were no Constitutional Officers present.

AGENCY AND STAFF REPORTS

Audit:

Paul Lee, Auditor with Robinson, Farmer, Cox Associates, presented the audit report for the year ending June 30, 2016, and noted the following: there were no compliance problems identified; tax collection has been at 100% for the past 10 years and $770,000 was added to the General Fund balance. Mr. Lee also noted that the debt ratio is in an acceptable range. The motion to accept the audit was made by Mr. LeBoeuf, seconded by Mr. Holt and carried unanimously.

VDOT:

Ron Peaks was present representing VDOT and updated the Board on various projects. Mr. Peaks noted that the reduced speed limit request on Remlik Road was granted.

Schools:

Dr. Gretz was present to represent the School system.

Cooperative Extension Service:

David Moore, Senior Extension Agent, was present to advise the Board of pending changes within the Extension Service, including his retirement March 1, 2017. Mr. Moore has been an agent in the County since October 16, 1992.

ACTION ITEMS

Waive Fees:

The motion to waive fees for a new Habitat for Humanity home to be built at Lot 92, Piankatank Shores was made by Mr. LeBoeuf, seconded by Mr. Holt and carried unanimously.

Appointments:

The motion to appoint Tom Feigum to fill the unexpired term of Phil Allen on the EDA, expiring January 31, 2018, and to reappoint Celane Roden to another term on

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the EDA, expiring January 31, 2021 was made by Mr. Holt, seconded by Mr. Jessie and carried unanimously. Included in this motion was the appointment of Mr. Walker as the designated Freedom of Information Act officer.

Animal Control:

Officer Richard Warren was present to update the Board on activities for 2016. According to Officer Warren, the following were received: 204 dogs, 34 cats and 1 snake; 57 were adopted, 58 were returned to owners and 101 were transferred to other facilities. Only 5 animals were euthanized - 1 for aggressive behavior and 4 for health reasons. There was one case of confirmed rabies. Officer Warren reported that he would be working on a grant to hold a spay/neuter clinic for lower/middle income residents, with hopes that this will help reduce the number of pregnant animals coming into the shelter. Board of Equalization:

Training for members of the Board of Equalization would be taking place on January 6. The motion to adopt a compensation rate of $17.00 per hour plus mileage for site visits was made by Mr. LeBoeuf, seconded by Mr. Jessie and carried unanimously.

Budget Appropriations and Transfer:

The motion to approve the following budget transfer was made by Mr. LeBoeuf, seconded by Mr. Jessie and carried unanimously: Transferring $25,000.00 from 12040-3002, Legal - Professional Services and $41,447.00 from 89000-0010, Contingencies to various budget lines established for the office of County Attorney.

The motion to approve the following appropriations was made by Mr. Jessie, seconded by Mr. Holt and carried unanimously:

Appropriation Number From Revenue Account 3- To Expense Account(s) 4- Purpose 2017-23 24040-0010, $30,617.10 32010-5605, $10,205.70;

32010-5606, $10,205.70; 32010-5607, $10,205.70

Distribution of Virginia Fire Programs Funds

2017-24 23020-0052, $29,865.00 31020-1010, $29,865.00 Pay for deputies working off-duty security; paid by event vendors

2017-25 24010-0002, $6443.10 53010-5802, $5773.32; 53010-5503, $558.78

Refund to Social Services

2017-26 24040-1040, $64,900 36060-3001, $12,480.00; 36060-5504, $32,120.00; 36060-3009, $20,300

Appropriating grant monies

2017-27 41060-0001, $5560.00 36060-3002, $5,560.00 Moving Grant funds received too late in last fiscal year to spend that had been moved to the fund balance.

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Budget Calendar:

Mr. Walker presented a proposed budget calendar that included a work session scheduled for January 11 at 3:00 p.m. to hear an update on sewer projects from the Hampton Roads Sanitation District and on a workforce housing project from Dave Cryer. No date was set for the school board's presentation of their budget, which in the past was scheduled as a joint, evening meeting. There would be time on the afternoon of February 10 to schedule it then; other agencies and departments would be presenting their requests that morning.

Mr. LeBoeuf commented that previous school budget presentations were more of a production than a dialogue and he was not in favor of a joint session as it is the Board of Supervisors meeting. Mr. LeBoeuf and Mr. Holt have had several budget committee meetings with the superintendent. Mr. Jessie noted that the type of presentation made could be corrected with some communication and he objected to it being labeled. He added that he liked being able to socialize and to be with the school board representative from his district. Mr. Mansfield agreed with Mr. Jessie and also noted that he did not know the schedule for budget committee meetings.

Mr. Miller tabled the matter and said that the date and format of the school budget presentation will be determined at the Board's February 7th meeting. Mr. LeBoeuf added that budget committee dates would be added to the proposed budget calendar that could be advertised as open to the public. The motion to approve other dates on the proposed calendar was made by Mr. LeBoeuf, seconded by Mr. Mansfield and carried unanimously.

Dr. Gretz noted that he would work with the Board of Supervisors however he could and would present the school budget at either the afternoon session on February 10 or at a joint evening session.

COUNTY ATTORNEY

Mrs. Lewis reported that she had reviewed the proposed Oyster Festival Ordinance and the Oyster Festival Master Plan. The motion to advertise the Oyster Festival Ordinance for public hearing was made by Mr. Jessie, seconded by Mr. LeBoeuf and carried unanimously. Mr. Holt noted that since it would not be in effect until November, the hearing could be scheduled for a night the Board was having other hearings.

County Administrator Update:

Other updates were included in the packet to the Board. Mr. Walker noted that he will be having discussions with the Chairman of the Economic Development and Tourism Advisory Committee on the possibility of either restructuring into special subcommittees under the Economic Development Authority or disbanding all together.

Mr. Walker announced that Chief Nugent had recently received a masters degree in public administration.

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OLD/NEW BUSINESS

Oil Recycling:

Mr. Holt has asked Mrs. Jones to review the oil recycling at the convenience centers.

Solar:

Mr. Mansfield asked that the Board do whatever was necessary to get a solar project moving. Mr. LeBoeuf noted that not enough was known about a possible project for a county staff person to be able to write a Request for Proposals. Mr. Mansfield noted that there are contractors that would help write specifications and there are contractors willing to finance the capital expense for a portion of energy savings. Mr. Walker stated that he had had preliminary discussions on the matter with John Koontz. If the Board wanted to direct him so, Mr. Walker stated that he would work to get the school facilities manager, Dr. Gretz and Mr. Koontz together to work on a feasibility study. It was the consensus of the Board to proceed.

Dominion Power Towers:

Mr. Mansfield commented that there is a good chance that the State Corporation Commission will require Dominion Power to run their lines under water, noting that they would have to go underground unless it is more than two and one-half times the cost of overhead.

SUPERVISORS COMMENTS AND REPORTS

Board members reported on meetings attended since the last meeting.

Mrs. Feigum reported on the last meeting of the Middle Peninsula Planning District Commission. Delegate Hodges is submitting a Bill before the General Assembly to establish the Rural Costal Economic Development Authority that will include the 12 counties of the Middle Peninsula, Northern Neck and Eastern Shore. There has been no reference to a cooperation agreement. Chris Palmeroy will be assisting with legislation to address concerns of Middle Peninsula counties with regard to storm water management. Mr. Miller noted that counties still wanted to be able to opt out of the program. The Public Access Authority will be assessing all participating counties $600.00 which will be used for insurance or closing costs for their properties, currently valued at 5 million dollars. The Broadband Deployment Act would undermine local authorities’ ability to establish their own broadband.

CLOSED MEETING

The motion to convene in a Closed Meeting pursuant to §2.2-3711.A7, consultation with legal counsel was made by Mr. LeBoeuf, seconded by Mr. Jessie and carried unanimously.

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The meeting returned to open session. The motion to certify the following statement was made by Mr. LeBoeuf, seconded by Mr. Holt and carried unanimously:

To the best of the members' knowledge, only public business matters lawfully exempted in the motion by which the closed session was called were considered or discussed in the closed session.

A motion to invite officers of the Central Middlesex Volunteer Rescue Squad to attend a work session on January 11, at 5:00 p.m. to address some legal concerns that have been presented to the Board was made by Mr. LeBoeuf, seconded by Mr. Mansfield and carried unanimously.

RECESS AND RECONVENE

The Board recessed at 5:30 p.m. and reconvened at 7:00 p.m.

PUBLIC HEARING

Planning Director, Dave Kretz, introduced Zoning Ordinance Amendment 2016-03, to amend the special exception sections of Village Community, General Business and Light Industrial to add Craft/Microbrewery and adding a definition for Craft/Microbrewery. Text development was derived from review of language in ordinances from several other localities. All localities studied used 15,000 barrels per year as the maximum for this type of brewery, with a barrel capacity determined to be 31 gallons as derived from the industry standard of one barrel equaling two kegs. At their December 8, 2017 meeting, the Planning Commission recommended approval of the original request to add "Craft Brewery" and also to add a synonymous term "Micro Brewery".

Mr. Miller opened the hearing for comments from the public. There being none, the public portion of the hearing was closed.

The motion to approve the amendment as proposed was made by Mr. Mansfield, seconded by Mr. LeBoeuf and carried unanimously.

PUBLIC COMMENT

There was no public comment.

ADJOURN

There being no further business, the meeting adjourned. Board members were reminded of a work session scheduled for 3:00 p.m. to hear an update on sewer from a Hampton Roads Sanitation District representative, a presentation on workforce housing, and to address concerns with the Central Middlesex Volunteer Rescue Squad.

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__________________________________ John D. Miller, Jr., Chair Board of Supervisors

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AT A WORKSESSION OF THE MIDDLESEX COUNTY BOARD OF

SUPERVISORS HELD ON WEDNESDAY, JANUARY 11, 2017, IN THE BOARD

ROOM OF THE HISTORIC COURTHOUSE, SALUDA, VIRGINIA:


Robert L. LeBoeuf, Hartfield District Peter W. Mansfield, Saluda District Absent: John D. Miller, Jr., Harmony Village District


CALL TO ORDER

In absence of Chairman Miller, Vice Chairman, Mr. LeBoeuf, called the work session to order.

HAMPTON ROADS SANITATION DISTRICT

Ted Henifen, General Manager of HRSD and Ken Baybutt, Bowman Consulting, were present to update the Board on HRSD’s study of sewer installation in the County. Mr. Henifen commented that a vacuum system with the pit and collection system funded by the County would cost approximately 13 million dollars. If a USDA loan was obtained, at 2% for 40 years, this would amount to approximately $472,000 per year in debt service. It was noted that the USDA does not mandate connections, but relies on a degree of cash flow in a connection and financial model. Incentivized connections could be offered.

Treatment costs are the same across the region - $13.50 per 1,000 gallons, or $41.50/month minimum, billed bi-monthly.

If the County wishes to proceed with a project, HRSD would front the cost of a Preliminary Engineering Report for a collection system, estimated at $50,000, with an agreement that the County would reimburse HRSD if the County failed to move forward with a construction project within 24 months of completion of the PER. A draft memorandum of understanding and action list would be presented to the Board of Supervisors at their February meeting for consideration.

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WORKFORCE HOUSING

Dave Cryer gave a presentation on proposed workforce housing, an apartment complex that could be constructed and used as rental property for county, regional government employees and possibly Christ Church employees. This type of project is not new and plans are already available that could be used. Each unit, with 8 apartments costs approximately 1 million each. Mr. Cryer suggested that 3 units are needed, with donations, possibly from the River Counties Community Foundation, Jessie Ball DuPont funds, a Virginia Housing and Community Development grant, community donations, used to provide 20% of the cost. The remaining funding of $2.4 million could be funded through a VHDA loan, which at 3% would have an interest and principal payment of approximately $11,000.00 per month. If 23 of the 24 units are rented at $725 per month, a monthly income of $16,675 would be generated.

Mr. Cryer provided sample incorporation documents for a non-profit foundation that could be established to provide oversight, including appointees from the Board, School Board, Social Services and citizens. It was noted that there is a 2-unit complex currently in Lancaster County. A unit would be open for touring on February 13 at 1:00 p.m. Further discussion of this matter would be placed on the February agenda for the Board of Supervisors.

CENTRAL MIDDLESEX VOLUNTEER RESCUE SQUAD

Christian Foster, President, had notified Chief Nugent that he had been ill and asked that the meeting be rescheduled. The Board asked that Mr. Foster be present for another work session to be scheduled for 7:00 p.m. on January 18, 2017, following the Broadband Authority meeting.

ADJOURN

There being no further business, the work session adjourned until the work session scheduled for January 18, 2017, at 7:00 P.M.

__________________________________ Robert LeBoeuf, Vice Chair Board of Supervisors

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AT A WORKSESSION OF THE MIDDLESEX COUNTY BOARD OF

SUPERVISORS HELD ON WEDNESDAY, JANUARY 18, 2017, IN THE BOARD

ROOM OF THE HISTORIC COURTHOUSE, SALUDA, VIRGINIA:


Robert L. LeBoeuf, Hartfield District Peter W. Mansfield, Saluda District

John D. Miller, Jr., Harmony Village District


CALL TO ORDER

Chairman Miller called the work session to order.

CENTRAL MIDDLESEX VOLUNTEER RESCUE SQUAD

Christian Foster, President of the Central Middlesex Volunteer Rescue Squad, was present to address concerns and questions from the Board regarding the ability of the Squad to provide service to the residents of the County. The Board has received multiple complaints regarding response time and lack of coverage. Mr. Foster noted that in November, the Squad had voted to seek additional funding from the County to pay for service providers. Currently, the Squad employs personnel to provide coverage for weekday day shifts and volunteers have been used for the rest. However, there are not enough volunteers to cover all evening shifts, and sometimes there are as many as 4 nights without any coverage. According to Mr. Foster, the Squad does not have enough funding to provide paid coverage for these shifts. He stated that the Squad wishes to remain a volunteer entity and appreciates the County’s assistance to maintain that status. Mr. Foster noted that the department will be looking at using the same firm the Deltaville squad uses for paid coverage rather than acting as an employer.

Mr. Foster also noted that the squad has been working with the IRS and an accountant to clear up on-going issues left from a former treasurer’s misuse of funds.

Chief Nugent noted that access to the CMVRS coverage calendar has been provided and he will work with Mr. Foster to help provide coverage. As a temporary solution, providers from the firm that Deltaville uses will be using a Deltaville ambulance and staging at the Middlesex Volunteer Fire Department in Urbanna. Duty crews will mark on as available at the beginning of their shifts so that Dispatch will know what assets are available.

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The Board requested updates on the status of coverage, response times, and funding for its next meeting.

ADJOURN

There being no further business, the meeting adjourned until its regular meeting scheduled for February 7, 2017, at 3:00 P.M.

__________________________________ John D. Miller, Jr., Chairman Board of Supervisors

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APPROPRIATION

REQUEST FORM

FY 2017 - 29

REVENUE

FUND ACCOUNT AMOUNT

3-071 038436-5000 $1,447.84

Title III, Part A (Limited English Proficient)

EXPENSE

FUND ACCOUNT AMOUNT

4-071 061100-5500-900-100-415 $800.00

Title III, Part A (LEP) Travel

4-071 061100-6000-900-100-415 $647.84

Title III, Part A (LEP) Materials & Supplies

PURPOSE: Appropriate additional 2016/17 Title III Award funds into

2016/17 Budget

PERSON MAKING REQUEST: Peter Gretz

DATE OF ACTION: 2/7/2017 TYPE OF ACTION:

VOTE:

Mark Holt, III

Robert LeBoeuf

Peter Mansfield

John D. Miller, Jr.

Wayne H. Jessie, Sr.

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BUDGET TRANSFER REQUEST FORM

FY 2017 - 10

FROM EXPENSE

FUND ACCOUNT AMOUNT

4-071 061100-1120-900-200-500 $43,000.00

IDEA 611 Salaries & Wages

4-071 061100-2100-900-200-500 $ 2,000.00

IDEA 611 FICA

TO EXPENSE

FUND ACCOUNT AMOUNT

4-071 061100-3000-900-200-500 $ 45,000.00

IDEA 611 Purchased Services

PURPOSE: Reallocation of funds to cover increased need for contracted

speech services.

PERSON MAKING REQUEST: Peter Gretz


VOTE:

Mark Holt, III

Robert LeBoeuf

Pete Mansfield

John D. Miller, Jr.


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Matthew L. Walker Marcia Jones

County Administrator Assistant Administrator

County of Middlesex

Office of the County Administrator

February 3, 2017

TO: Board of Supervisors

FROM: Matt Walker

SUBJECT: Emergency Services

Chief Nugent will be present to update you regarding the status

of coverage for Emergency Medical Services.

In addition, Chief Nugent will be presenting a draft ordinance

regarding "fees for service" that would establish a uniform policy for any

emergency medical service agency that charges fees for services in the

County.

P. O. Box 428, Saluda, Virginia 23149-0428 ∙ Phone: (804) 758-4330 Fax: (804) 758-0061 www.co.middlesex.va.us

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County of Middlesex


February 1, 2017


FROM: Matt Walker

SUBJECT: Dominion Power Upgrade

Mike York, representing the "Barnhardt" proposals presented to

the SCC will be giving the Board an update on the project.


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From: Morgan, Rebecca (VDSS)To: Betty S. MuncyCc: Marcia Jones; Matt WalkerSubject: Monthly ReportDate: Monday, January 30, 2017 9:45:20 AMAttachments: MonthlyReportDec16.pdf

Monthly Report attached – Items of Interest:

· A new class of foster parent training will begin on February 1. Participantsfrom Gloucester, Mathews and New Kent will be coming to Middlesex to trainwith the five new families we are approving. The agency looks forward tohaving additional local homes to support our children.

· Four children left foster care in January – as of today’s date, the agencycurrently has seven children in foster care.

· The agency will be transitioning to a new data system for benefits programs asof February 3.

If there are questions, please let me know. Rebecca J. Morgan, M.Ed.DirectorMiddlesex Department of Social ServicesPO Box 216Urbanna, VA 231752893 General Puller HwySaluda, VA 23149(804) 758-2348(804) 758-2357 - fax

Important Confidentiality/Privacy Notice: This email message, including anyattachments, is for the sole use of the intended recipient(s) and may containconfidential and privileged information that may be exempt from disclosure underFederal Rules. Any unauthorized use, disclosure, review, or distribution isprohibited. If you are not the intended recipient, please notify the sender by emailand destroy all copies of the original message.

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mailto:[email protected]:[email protected]:[email protected]:[email protected]

Middlesex Department of Social Services

Monthly Report - December 2016

Services

Child Protective Services

Family Assessments Investigations Ongoing Services Totals

5 5 10 20

Foster Care Children

11 11

Adult Services

Adult Protective Services Adult Services Companion/Home Based Care Guardianships

15 13 8 15 51

Adoption

Pending Cases Subsidies

0 19 19

Prevention/Stabilization/Court Ordered Cases

11 11

Benefits

SNAP (Food Stamps) Cases 630

TANF (Temporary Assistance for Needy Families) - Welfare Cases 44

Medicaid Cases 940

Child Care (Number of Children Served) 45

Number of Children on Waitlist 14

Client Phone Calls/Visits to the Agency 1646



Director Activities

12/2 Child and Family Services Committee - Richmond - 10-1

12/6 Central Regional Directors' Meeting - Richmond - 9:30-1

12/8 Opioid Taskforce Meeting - Saluda - 9-11

Circuit Court TPR Case - Saluda - 11-6

12/10 Children's Christmas Party - Deltaville - 9-1

12/12 Foster Parent Workgroup Meeting - Agency - 2:30-4

12/13 Speakwrite Demo - Richmond - 11-1

12/16 CWAC - Richmond - 10-1

12/22 CCWIS Project Conference Call - Agency - 1-2:30



Services

Child Protective Services

Family Assessments Investigations Ongoing Services Totals

5 5 10 20

Foster Care Children

11 11

Adult Services

Adult Protective Services Adult Services Companion/Home Based Care Guardianships

15 13 8 15 51

Adoption

Pending Cases Subsidies

0 19 19

Prevention/Stabilization/Court Ordered Cases

11 11

Benefits

SNAP (Food Stamps) Cases 630

TANF (Temporary Assistance for Needy Families) - Welfare Cases 44

Medicaid Cases 940

Child Care (Number of Children Served) 45

Number of Children on Waitlist 14

Client Phone Calls/Visits to the Agency 1646

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Director Activities

12/2 Child and Family Services Committee - Richmond - 10-1

12/6 Central Regional Directors' Meeting - Richmond - 9:30-1

12/8 Opioid Taskforce Meeting - Saluda - 9-11

Circuit Court TPR Case - Saluda - 11-6

12/10 Children's Christmas Party - Deltaville - 9-1

12/12 Foster Parent Workgroup Meeting - Agency - 2:30-4

12/13 Speakwrite Demo - Richmond - 11-1

12/16 CWAC - Richmond - 10-1

12/22 CCWIS Project Conference Call - Agency - 1-2:30

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APPROPRIATION

REQUEST FORM

FY 2017 - 28

REVENUE

FUND ACCOUNT AMOUNT

3-1 18030-0006 $121,984.93

insurance reimbursement

EXPENSE

FUND ACCOUNT AMOUNT

4-1 12190-5300 $121,984.93

equipment reimbursed

PURPOSE: Insurance reimbursement received from 9-7-16 lightning

claim.

PERSON MAKING REQUEST: Marcia Jones


VOTE:

Mark Holt, III

Robert LeBoeuf

Peter Mansfield

John D. Miller, Jr.


BoS Packet Page 50



County of Middlesex


February 3, 2017


FROM: Betty Muncy

SUBJECT: Surplus Vehicle

The Sheriff has requested that the Board release as surplus a

2005 Chevrolet Impala that was purchased using by the Sheriff with funds

raised by the golf tournament. The Sheriff would like to apply the trade or

sale of this vehicle to another.


BoS Packet Page 51



County of Middlesex


February 3, 2017


FROM: Matt Walker

SUBJECT: Financial Services - Extending Agreement

The current agreement we have with Davenport and Company

expires the end of this month. We have the option to extend the agreement

for one additional one-year term.

I recommend that the Board approve extension of the current

agreement for the additional term.


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County of Middlesex


February 3, 2017


FROM: Matt Walker

SUBJECT: Davenport Refinancing Proposal

Davenport has provided the attached Preliminary Financing Schedule for the potential

refinance of the 2007 Bonds.

Proceeds of the 2007 Bonds were used to advance refund a portion of the Series 2002

bonds. The 2002 Bonds were issued to finance a portion of the costs of the acquisition,

construction, renovation, equipping and furnishing of the new courthouse, improvement

of the high school and to refinance certain capital financings for the County. Proceeds

were also used to pay for the Bond Insurance Premium for CIFG Assurance North

America, Inc. (“CIFG”) and fund a debt service reserve fund for the 2007 Bonds via the

purchase of Surety Bond through CIFG.

Davenport developed the schedule with the following in mind:

1. The earliest the County can call the 2007 Bonds and still qualify as a “Current Refunding” and thereby obtain a Tax-Exempt financing is May 3, 2017.

a. Banks will typically hold their interest rates firm for 30 to 45 days. b. Therefore, Davenport has timed the RFP Due Date (3/23) such that rates

would be held firm through closing (on or about May 3).

2. Preserving the flexibility of either a Direct Bank Loan or VRA Financing. a. The County would technically have to have Local Approvals in place by

3/31.

b. However, Davenport confirmed with VRA that the best way to approach this and still meet their requirements is for the County to adopt a

parameters resolution at the County’s 3/7 meeting.


BoS Packet Page 70

i. This Resolution can be fairly generic in speaking to the County’s

desire to refund the 2007 bonds either through a Direct Bank Loan or

VRA financing.

ii. Dan Siegel / Jesse Bausch can provide the appropriate verbiage

in a parameters resolution for the Board’s consideration on 3/7.

iii. The County should note that this parameters resolution at the 3/7

County Board meeting will not commit the County to proceed with the

refunding under either approach. Rather, it simply speaks the County’s

intention of refunding through a Direct Bank Loan or VRA financing.

c. Subsequently, the County Board can take final action for either a Direct Bank Loan or VRA Financing at the 4/4 Board meeting.

BoS Packet Page 71

1

Working Group

Role Entity Defined

Issuer Middlesex County, Virginia / EDA of Middlesex County, Virginia County / EDA

Financial Advisor Davenport & Company LLC FA

Bond Counsel Sands Anderson PC BC

Trustee Chesapeake Bank TTEE

Lender TBD Bank / VRA

Lender’s Counsel TBD Bank / VRA Counsel

County Board Meetings are held the 1st Tuesday of each month at 3:00 p.m. Agenda deadline is Thursday of the week before the meeting.

EDA Board Meetings are held the 3rd Thursday of each month at 9:30 a.m. Agenda deadline is Thursday of the week before the meeting.

Date Task Responsibility January 17 County Staff directs Davenport to dual-track financing approaches

including VRA Application and Direct Bank Loan RFP. County/FA

February 3 VRA Application Deadline. County/FA February 7 County Board Meeting (3pm).

Agenda deadline 2/2

Davenport presents refunding analysis and discusses financing approaches.

County/FA

February 16th EDA Board Meeting (9:30am). Agenda deadline 2/9

Davenport presents refunding analysis and discusses financing approaches.

EDA/FA

Week of February 27

Davenport distributes Bank RFP. FA

March 7 County Board Meeting (3pm). Agenda deadline 3/2

County Board considers adopting parameters resolution for refunding through either Direct Bank Loan or VRA approach.

(Meets VRA’s requirements for Local Approval prior to mailing POS; 30-day Statute of Repose)

County/BC

March 23 RFP Proposals Due Date. FA

Middlesex County, Virginia Financing Calendar2017 EDA Lease Revenue Refunding Monday, January 23, 2017

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

1 2 3 4 1 2 3 4 1 1 2 3 4 5 65 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13

12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 2019 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 2726 27 28 26 27 28 29 30 31 23/30 24 25 26 27 28 29 28 29 30 31

Feb-17 Mar-17 Apr-17 May-17

BoS Packet Page 72

Middlesex County, Virginia Financing Calendar2017 EDA Lease Revenue Refunding Monday, January 23, 2017

2

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

1 2 3 4 1 2 3 4 1 1 2 3 4 5 65 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13

12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 2019 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 2726 27 28 26 27 28 29 30 31 23/30 24 25 26 27 28 29 28 29 30 31

Feb-17 Mar-17 Apr-17 May-17

Date Task Responsibility March 23 to 30 Davenport reaches out to bidders to discuss any questions.

Discuss results with Staff and develop recommendation. Davenport prepares a summary memorandum package. Bond Counsel prepares appropriate resolution(s) and form of

financing documents for consideration by County Board.

Working Group

Late March/ Early April (VRA Deadline for Notice)

County provides finalized requested proceeds amount, project budget, and estimated draw schedule to VRA, if necessary.

All local approvals received and filed, per VRA, if necessary.

Working Group

April 4 County Board Meeting (3pm). Agenda deadline 3/30

Davenport presents analysis comparing Direct Bank Loan RFP Results to VRA.

County Board determines preferred financing approach. County Board considers adopting final resolutions and form of

financing documents.

Working Group

April 20 EDA Board Meeting (9:30am). Agenda deadline 4/13

EDA Board considers adopting final resolutions and form of financing documents, if necessary.

Working Group

On or After May 3 Close on Direct Bank Loan. Working Group

Mid May VRA Bonds Sale. Working Group Late May VRA Bonds Closing. Working Group

BoS Packet Page 73

Member NYSE|FINRA|SIPC

January 5, 2017

Discussion Materials

Middlesex County, Virginia

BoS Packet Page 74

Contents / Agenda

Page

2 Overview of 2007 Refunding Candidate

3 Potential Refunding Mechanisms

4 Potential Refinancing Approach

5 Refunding Analysis

9 Potential Next Steps

January 5, 2017 1Middlesex County, VirginiaBoS Packet Page 75

In February 2007, through the Industrial Development Authority (“IDA”), now the Economic Development Authority (“EDA”), (either referred to herein as the “Authority”), Middlesex County, Virginia (the “County”) publically issued its $9,375,000 Lease Revenue Refunding Bonds, Series 2007 (the “2007 Bonds”).

– The proceeds of the 2007 Bonds were used to:

• Advance refund a portion of the Authority’s Lease Revenue Bonds, Series 2002 (the “2002 Bonds”).

The 2002 Bonds were issued to finance a portion of the costs of the acquisition, construction, renovation, equipping and furnishing of a new County Courthouse facility located in the County of Middlesex, Virginia (the “County”) on real property owned by the County, the completion of the acquisition, construction, renovation and equipping of the new County high school and to refinance certain capital financings for the County, (all together the “Project”).

• Pay for the Bond Insurance Premium for CIFG Assurance North America, Inc. (“CIFG”).

• Fund a debt service reserve fund for the 2007 Bonds via the purchase of Surety Bond through CIFG.

Pursuant to the First Supplemental Indenture of Trust, dated March 1, 2007, the County submits debt service on the 2007 Bonds to Chesapeake Bank (the “Trustee”) which in turn makes debt service payments to the bondholders through The Depository Trust Company (“DTC”) which holds the bonds in Book-Entry form.

The Authority and the County entered into an Amended Financing Lease, dated as of March 1, 2007 (the “Amended Financing Lease”).

– The Authority used the proceeds from the 2007 Bonds to refund the 2002 Bonds and re-lease the Project to the County.

– In return, the County pays Basic Rent to the Authority in an amount sufficient to pay principal of, premium if any, and interest on the 2007 Bonds; subject to annual appropriation by the County Board of Supervisors.

– The Amended Financing Lease will end on August 1, 2031; at Final Maturity of the 2007 Bonds.

The 2007 Bonds maturing on or after August 1, 2018 are subject to optional redemption at any time on or after August 1, 2017 (the “Call Date”) at 100%.

– The 2007 Bonds are eligible for Current Refunding 90 days before the Call Date, or May 3, 2017.

Overview of 2007 Refunding Candidate


Potential Refunding Mechanisms

3Middlesex County, VirginiaJanuary 5, 2017

Virginia Resources Authority (“VRA”) 2017 Pool

The County’s refinancing could be accomplished through participation in VRA's Virginia Pooled Financing Program.

The County may participate in either a spring or summer pool bond issue based upon current planned timing of the 2017 VRA bond issues and the call date of August 1, 2017 for the County’s 2007 Bonds.

– Spring Pool

• Application deadline is February 3, 2017.

• Pricing is typically the early May.

• Closing is typically the late May.

– Summer Pool

• Application deadline is typically early May.

• Pricing is typically the late July.

• Closing is typically the early August.

• Please note: Under this scenario, the County would potentially make the 8/1/2017 payment as currently scheduled on the 2007 Bonds and refund the debt service related to maturities 8/1/2018 through 8/1/2032.

Interest Rates are subject to change until VRA’s pricing date. After the pricing date, the interest rates are fixed for the life of the transaction.

Direct Bank Loan

The County's refinancing could also be accomplished through a Direct Bank Loan with interest rates determined through a competitive RFP process.

Direct Bank Loans have a streamlined issuance process that can be completed in 45 to 60 days.

– The 2007 Bonds are Current Refunding eligible within 90 days of the Call Date, August 1, 2017.

– This means that the target date for Closing on a Direct Bank Loan would be on or after May 3, 2017.

– Banks will typically provide proposals with interest rates that are held firm for 30 to 45 days.

– This means that the target date for distributing a Bank RFP would be early March and we would ask for responses by late March / early April.

A refinancing on a Bank Qualified (“BQ”) basis typically provides the lowest interest rate and assumes County-wide issuance for the entire calendar year is $10 Million or less.

– The County’s BQ capacity for Calendar Year 2017 may be preserved for other projects to the extent the refunding bond can be Deemed Designated(1). This will be clarified with the County’s Bond Counsel.

The potential refunding candidate matures in approximately 15 years and as such may be attractive from a Direct Bank Loan perspective.

(1) This designation would not apply to the portion of the refunding amount that is greater than the refunded amount.

BoS Packet Page 77

Dual-track financing:

1. Davenport will monitor the public markets and analyze the potential savings the County could achieve through a 2017 VRA Pool refinancing.

– In order to preserve flexibility to participate in the VRA Pool Financing Program, Davenport can assist the County in developing the VRA application package which is due February 3, 2017 in order to reserve the County a place in the 2017 VRA Spring Pool.

2. Contemporaneously, an RFP for a Direct Bank Loan could be issued to National, Regional, and Local Banking Institutions to better assess Current Market bank interest rates.

Upon receipt of the Direct Bank Loan proposals, the County can determine which approach, if either, is preferred. The County would be under no obligation to accept any Direct Bank Loan proposals received.

Under either approach above:

– The County would only pay for professional work upon a successful closing. (1)

– The County could potentially combine new capital needs with the refinancing in order to gain efficiencies with respect to financing costs as well as lock-in interest rates still at historically low levels.

Potential Refinancing Approach

January 5, 2017 4Middlesex County, Virginia

(1) If the County submits an application in early February 2017 for the VRA Spring Pool, the County is not obligated (at that time) to participate. Typically, VRA will need confirmation regarding participation by early April. Up until this point, the County may pull the application and may not be obligated to pay any expenses related to a VRA financing. Should the County pull out after this point, the County may be obligated for some portion of expenses at VRA’s discretion.

BoS Packet Page 78

January 5, 2017 Middlesex County, Virginia 5

2017 Direct Bank Loan Refunding Lease Revenue – Refunding of Series 2007 (Level)

Notes:

− Estimated Current Market Interest Rate of 3.0% as of 12/21/2016; preliminary and subject to change.

− Assumes a closing date of 5/3/2017.

− Net of estimated Costs of Issuance totaling $100,000.

− No new debt service reserve fund assumed.

− Both Refunded debt service and Refunding debt service include annual EDA fees of 0.125% of the outstanding principal balance.

* Preliminary, subject to change.

Maturity NPV NPV Net AnnualDate Savings % Savings Fiscal Year Savings

8/1/2017 (3,647)$ -1.06% 6/30/2018 36,070$ 8/1/2018 (954) -0.26% 6/30/2019 35,735 8/1/2019 1,669 0.44% 6/30/2020 35,651 8/1/2020 5,808 1.49% 6/30/2021 36,116 8/1/2021 9,292 2.27% 6/30/2022 36,071 8/1/2022 12,685 3.02% 6/30/2023 35,786 8/1/2023 16,312 3.75% 6/30/2024 35,285 8/1/2024 20,277 4.46% 6/30/2025 35,501 8/1/2025 28,082 5.85% 6/30/2026 36,108 8/1/2026 32,954 6.59% 6/30/2027 36,084 8/1/2027 38,032 7.31% 6/30/2028 35,676 8/1/2028 43,674 8.24% 6/30/2029 35,874 8/1/2029 49,622 8.94% 6/30/2030 35,623 8/1/2030 60,419 10.42% 6/30/2031 35,668 8/1/2031 67,310 11.13% 6/30/2032 35,972 8/1/2032 75,018 11.81% 6/30/2033 36,290

Total 456,550$ 6 .01% Total 573,509$

Savings by Maturity Cash F low Savings

1 Bonds Refunded2 Par Refunded 7,595,000$ 3 Average coupon of refunded bonds 4.123%4 Average life of refunded bonds 8.59 5 Call Date 8/1/20176 Call Price 100.00%7 Maturities Refunded 8/1/2017 to8 8/1/20329

10 Refunding Bonds11 Par Amount 7,841,000$ 12 Final Maturity 8/1/203213 Interest Rate 3.000%14 All-In TIC 3.299%15 Average life of refunding bonds 8.31 16 17 Savings18 Gross Savings 573,509$ 19 Net PV Savings 456,550$ 20 Net PV Savings % 6.011%21 Average Annual Savings 35,844$

Summary of Estimated Refunding Results

BoS Packet Page 79


2017 Direct Bank Loan Refunding Lease Revenue – Refunding of Series 2007 (Shorten)

Notes:









Summary of Estimated Refunding ResultsMaturity NPV NPV Net Annual

Date Savings % Savings Fiscal Year Savings

8/1/2017 (3,521)$ -1.02% 6/30/2018 8,244$ 8/1/2018 (467) -0.13% 6/30/2019 8,553 8/1/2019 2,534 0.68% 6/30/2020 8,171 8/1/2020 7,072 1.81% 6/30/2021 8,355 8/1/2021 10,996 2.68% 6/30/2022 9,030 8/1/2022 14,815 3.53% 6/30/2023 8,468 8/1/2023 18,904 4.35% 6/30/2024 8,695 8/1/2024 23,384 5.14% 6/30/2025 8,641 8/1/2025 31,768 6.62% 6/30/2026 8,990 8/1/2026 37,217 7.44% 6/30/2027 8,721 8/1/2027 42,869 8.24% 6/30/2028 9,068 8/1/2028 49,060 9.26% 6/30/2029 9,027 8/1/2029 55,646 10.03% 6/30/2030 8,554 8/1/2030 67,150 11.58% 6/30/2031 8,390 8/1/2031 74,736 12.35% 6/30/2032 9,077 8/1/2032 87,702 13.81% 6/30/2033 648,335

Total 519,865$ 6 .84% Total 778,317$


BoS Packet Page 80


2017 Direct Bank Loan Refunding Lease Revenue – Refunding of Series 2007 (Upfront)

Notes:











8/1/2017 (6,694)$ -1.94% 6/30/2018 394,267$ 8/1/2018 (1,398) -0.39% 6/30/2019 882 8/1/2019 832 0.22% 6/30/2020 735 8/1/2020 4,565 1.17% 6/30/2021 198 8/1/2021 7,609 1.86% 6/30/2022 214 8/1/2022 10,580 2.52% 6/30/2023 34 8/1/2023 13,774 3.17% 6/30/2024 663 8/1/2024 17,243 3.79% 6/30/2025 57 8/1/2025 24,459 5.10% 6/30/2026 907 8/1/2026 28,764 5.75% 6/30/2027 192 8/1/2027 33,234 6.39% 6/30/2028 157 8/1/2028 38,389 7.24% 6/30/2029 770 8/1/2029 43,612 7.86% 6/30/2030 976 8/1/2030 53,647 9.25% 6/30/2031 547 8/1/2031 59,740 9.87% 6/30/2032 460 8/1/2032 66,530 10.48% 6/30/2033 446

Total 394,886$ 5 .20% Total 401,504$


BoS Packet Page 81


2017 VRA Spring Pool Refunding Pooled Bonds – Refunding of Series 2007 (Level)

Notes:

− Estimated Current Market as of 12/21/2016; preliminary and subject to change.


− Net of estimated Costs of Issuance and Underwriter’s Discount totaling $269,100.


− Both Refunded debt service and VRA debt service include annual EDA / VRA fees of 0.125% of the outstanding principal balance.* Preliminary, subject to change.


10 Refunding Bonds11 Par Amount 6,910,000$ 12 Final Maturity 11/1/203213 TIC 3.065%14 All-In TIC 3.480%15 Average life of refunding bonds 8.95 16 17 Savings18 Gross Savings 369,299$ 19 Net PV Savings 361,841$ 20 Net PV Savings % 4.764%21 Average Annual Savings 23,081$



8/1/2017 (9,566)$ -2.77% 6/30/2018 27,578$ 8/1/2018 (2,491) -0.69% 6/30/2019 21,815 8/1/2019 4,146 1.11% 6/30/2020 23,135 8/1/2020 11,260 2.89% 6/30/2021 24,384 8/1/2021 17,713 4.32% 6/30/2022 20,699 8/1/2022 22,228 5.29% 6/30/2023 22,292 8/1/2023 26,308 6.05% 6/30/2024 24,012 8/1/2024 29,494 6.48% 6/30/2025 21,038 8/1/2025 36,793 7.67% 6/30/2026 23,173 8/1/2026 40,591 8.12% 6/30/2027 25,285 8/1/2027 41,808 8.04% 6/30/2028 22,705 8/1/2028 36,976 6.98% 6/30/2029 20,453 8/1/2029 31,604 5.69% 6/30/2030 23,415 8/1/2030 30,790 5.31% 6/30/2031 21,508 8/1/2031 25,121 4.15% 6/30/2032 24,722 8/1/2032 19,067 3.00% 6/30/2033 23,085

Total 361,841$ 4 .76% Total 369,299$


BoS Packet Page 82

Coordinate with Bond Counsel in order to verify details and requirements related to redeeming the 2007 Bonds.

– Redemption Notice Requirements through DTC.– Bondholder and Insurer Consent requirements.– Removal of the Debt Service Reserve Fund requirement through a Second Supplemental Indenture of Trust.– Determine if the potential Refunding could be Deemed Designated.

Discuss with Staff the potential to include any new capital needs along with a refinancing to gain efficiencies with respect to financing costs as well as lock-in interest rates still at historically low levels.

Prepare and submit a VRA application to hold the County’s place in the 2017 VRA Spring Pool.

– Due February 3, 2017.– VRA’s deadline for notice of participation early April.

Draft and Distribute a Request for Proposals to National, Regional, and Local Banking Institutions.

– Circulate to Banks early March.– Bids due from Banks late March / early April.

Review Current Market VRA interest rates and Direct Bank Loan proposals with Staff to discuss preliminary results and determine if further action is warranted.

Potential Next Steps


Municipal Advisor Disclosure

The enclosed information relates to an existing or potential municipal advisor engagement.

The U.S. Securities and Exchange Commission (the “SEC”) has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting a particular issuance ofmunicipal securities should be subject to municipal advisor registration. Davenport & Company LLC (“Davenport”) has registered as a municipal advisor with the SEC. As a registered municipal advisor Davenport mayprovide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal entity, such as a not for profit corporation, that has commenced an application or negotiation with an entity toissue municipal securities on its behalf and for which it will provide support. If and when an issuer engages Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities,Davenport is obligated to evidence such a financial advisory relationship with a written agreement.

When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other interests. Davenport is not a fiduciarywhen it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though it is required to deal fairly with such persons.

This material was prepared by public finance, or other non-research personnel of Davenport. This material was not produced by a research analyst, although it may refer to a Davenport research analyst or research report.Unless otherwise indicated, these views (if any) are the author’s and may differ from those of the Davenport fixed income or research department or others in the firm. Davenport may perform or seek to perform financialadvisory services for the issuers of the securities and instruments mentioned herein.

This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security/instrument or to participate in any trading strategy. Any such offer would be made only after aprospective participant had completed its own independent investigation of the securities, instruments or transactions and received all information it required to make its own investment decision, including, whereapplicable, a review of any offering circular or memorandum describing such security or instrument. That information would contain material information not contained herein and to which prospective participants arereferred. This material is based on public information as of the specified date, and may be stale thereafter. We have no obligation to tell you when information herein may change. We make no representation or warrantywith respect to the completeness of this material. Davenport has no obligation to continue to publish information on the securities/instruments mentioned herein. Recipients are required to comply with any legal orcontractual restrictions on their purchase, holding, sale, exercise of rights or performance of obligations under any securities/instruments transaction.

The securities/instruments discussed in this material may not be suitable for all investors or issuers. Recipients should seek independent financial advice prior to making any investment decision based on this material.This material does not provide individually tailored investment advice or offer tax, regulatory, accounting or legal advice. Prior to entering into any proposed transaction, recipients should determine, in consultation withtheir own investment, legal, tax, regulatory and accounting advisors, the economic risks and merits, as well as the legal, tax, regulatory and accounting characteristics and consequences, of the transaction. You shouldconsider this material as only a single factor in making an investment decision.

The value of and income from investments and the cost of borrowing may vary because of changes in interest rates, foreign exchange rates, default rates, prepayment rates, securities/instruments prices, market indexes,operational or financial conditions or companies or other factors. There may be time limitations on the exercise of options or other rights in securities/instruments transactions. Past performance is not necessarily a guideto future performance and estimates of future performance are based on assumptions that may not be realized. Actual events may differ from those assumed and changes to any assumptions may have a material impacton any projections or estimates. Other events not taken into account may occur and may significantly affect the projections or estimates. Certain assumptions may have been made for modeling purposes or to simplify thepresentation and/or calculation of any projections or estimates, and Davenport does not represent that any such assumptions will reflect actual future events. Accordingly, there can be no assurance that estimatedreturns or projections will be realized or that actual returns or performance results will not materially differ from those estimated herein. This material may not be sold or redistributed without the prior written consent ofDavenport. Version 1.13.14 RT | MB | TC

10Middlesex County, VirginiaJanuary 5, 2017BoS Packet Page 84



County of Middlesex


February 3, 2017


FROM: Matt Walker

SUBJECT: Workforce Housing Proposal

As the Board is aware the proposal for the creation of the Middlesex Foundation

was presented by Mr. David Cryer on January 11th at a Work Session of the Board of

Supervisors and School Board. The purpose of the Foundation was to benefit the

personnel of Middlesex County, Middlesex County Schools, Middlesex Sheriff’s

Department, Department of Social Services, and other such organizations and agencies in

the region. Specifically its goal would be to improve the lives and living conditions of the

personnel of the above listed agencies by providing low cost work force housing,

preferable on property owned or conveyed by the County or Middlesex School Board. It

was proposed to create a 501 (c) 3 organization composed of the following initial Board

of Directors to explore opportunities, need, funding and potential projects:

1. Member representing the Middlesex Board of Supervisors 2. Member representing the Middlesex School Board 3. Member representing the teachers of Middlesex County 4. Member representing the Middlesex Department of Social Services 5. Member representing the Middlesex Sheriff’s Office 6. (2) Two at-large Members representing the Citizens of Middlesex appointed

of the Board of Supervisors.

Bob LeBoeuf has volunteered to represent the Board of Supervisors as their

representative.

Jim Goforth has volunteered and was appointed to represent the School Board.

Sheriff Bushey stated that Major Michael Sampson has volunteered to serve as the

Sheriff’s office representative. Rebecca Morgan has volunteered to represent the


BoS Packet Page 85

Department of Social Services. Bruce DeSimone and Dave Cryer have volunteered to

serve as at-large citizen representatives to the Board.

Several potential sites were discussed but no final site determinations were made

as to a potential project location Please find the attached Articles of Incorporation

which have been revised to reflect the scope and purpose as presented at the January

11th

work session. Former County Attorney Mike Soberick has agreed to process the

Articles of Incorporation and provide other legal assistance to the foundation if it is

endorsed for formation.

BoS Packet Page 86

Middlesex Foundation Articles of Incorporation Page 1

ARTICLES OF INCORPORATION

of the MIDDLESEX FOUNDATION

Article One

Name

The name of the corporation shall be: The Middlesex Foundation.

Article Two

Purposes

The purpose for which The Middlesex Foundation is organized is: as a not-for-profit

corporation established for the benefit of the employees of Schools, School Systems and

Local Governments including, but not limited to, the personnel of Middlesex County,

Middlesex County Schools, Middlesex Sheriff’s Department, Middlesex Department of Social

Services, Christchurch School, and other such agencies and organizations that serve the

citizens of Middlesex and the region. Its goal is to improve the lives and living conditions of

the personnel of the above listed agencies and to accomplish its purpose and mission

through the acquisition, management and disbursement of philanthropic assets including

endowment and building support for its mission throughout Middlesex County.

Article Three

Tax-Exempt Operation

The Middlesex Foundation (the “Foundation”) shall have and exercise all powers and

authorities now or hereafter conferred upon Non-Stock Corporations under the laws of

Virginia. However, no part of its net earnings shall inure to the benefit of any incorporator,

trustee, Director or officer of the Foundation, or any private individual, except that

reasonable compensation may be paid for services rendered to or for the Foundation’s

purpose. No incorporator, trustee, Director, officer or private individual shall be enlisted to

share in the distribution of any corporate assets upon dissolution.

No part of the activities of the Foundation shall be carrying on propaganda or

otherwise attempting to influence legislation (except as and to the extent permitted by the

provisions of the Internal Revenue Code of 1986, as amended hereinafter referred to as the

“Code”), or similar statutes, for organizations exempt from Federal income taxes pursuant to

BoS Packet Page 87


Section 501 (c)(3) of the Code or similar statutes, and the foundation shall not participate in,

or intervene in (including the publishing or distribution of statements) any political campaign

on the behalf of any candidate for public office.

Notwithstanding any other provision of these Articles, the Foundation shall not carry

on any other activities not permitted to be carried on (a) by a corporation exempt from

Federal income tax under Section 501(c)(3) of the Code or (b) by a corporation, contributions

to which are deductible under Section 170(c)(2) of the Code.

Article Four

Board of Directors

A. The Management of the Foundation shall be vested in a Board of Directors (the “Board”). The number of Directors shall not be less than five nor more than fifteen. The

number of Directors may be established from time to time by resolution of the duly elected

members of the Board of Directors.

B. The initial Directors are seven in number:

1. __________ ___________ (representing the Middlesex Board of Supervisors, appointed by the Middlesex Board of Supervisors)

whose address is;

2. __________ ___________ (representing the Middlesex School Board, appointed by the Middlesex School Board)

whose address is;

3. __________ ___________ (representing the school teachers, appointed by the Middlesex School Board)

whose address is;

4. __________ ___________(representing the Middlesex Department of Social Services, appointed by the Middlesex Board of Supervisors)

whose address is;

5. __________ ___________ (representing the Middlesex Sheriff’s Office, appointed by the Sheriff of Middlesex County)

whose address is;

6. __________ ___________ (at-large representing the citizens of Middlesex, appointed by the Middlesex Board of Supervisors)

BoS Packet Page 88


whose address is

7. __________ ___________ (at-large representing the citizens of Middlesex, appointed by the Middlesex Board of Supervisors)

whose address is

C. The Directors of the Foundation shall have the powers and voting rights set forth in these Articles of Incorporation and, in addition thereto, shall have such other powers

and voting rights, not inconsistent with these Articles, as are specified in the Bylaws of the

Foundation or as are provided by law.

Meetings of the Directors shall be held as provided in the Bylaws of the Foundation.

Article Five

Dissolution

Upon a dissolution of the Foundation, the Board of Directors, after paying or making

provisions for the payment of all liabilities of the Foundation, shall convey any remaining

assets of the Foundation to an organization or organizations chosen by the Board which are

exempt from Federal income taxation under Section 501 (c)(3) of the code, or to the

Commonwealth of Virginia, the County of Middlesex or any agency of either.

Article Six

Liability and Indemnification

A. To the full extent that the Virginia Non-Stock Corporation Act, as it exists on the date hereof or may hereafter be amended, permits the limitation or elimination of the

liability of Directors or officers of the Foundation shall not be liable to the Foundation or to

other persons and/or entities for monetary damages. The liabilities of the officers and

Directors of the Foundation are further specifically limited by and to the extent as set forth in

Section 13.1-870.1.B of the Code of Virginia as amended.

B. To the full extent permitted and in the manner prescribed by the Virginia Non-Stock Corporation Act and any other applicable law, the Foundation shall indemnify a

member, Director or officer of the Foundation who is or was a party to any proceeding by

reason of the fact that he is or was such a Director or officer of the Foundation or is or was

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serving at the request of the Foundation as a Director, officer, employee or agent of another

corporation, partnership, joint venture, trust, employee benefit plan, or other enterprise.

C. Reference herein to Directors, officers, employees or agents shall include former Directors, officers, employees and agents and their respective heirs, executors and

administrators.

Article Seven

Registered Office and Agent

The initial registered office is located at ________________________, ____________,

________________________, Virginia 99999. The initial registered agent is Micheal T.

Soberick, whose business address is the same as the initial registered office, and who is a

resident of Virginia and a member of the Virginia State Bar.

Date: __________________________

_____________________________________

Xxxxxx X. Xxxxxxx, Incorporator

BoS Packet Page 90

POSITION CURRENTLY HELD BY TERM (LENGTH)

APPLICATIONS RECEIVED

EXPRESSING AN INTEREST IN THE

POSITION

Middlesex Foundation Bruce DeSimone

Middlesex Foundation Dave Cryer

Middlesex Foundation Bob LeBoeuf

Middlesex Foundation Rebecca Morgan

Wetlands Board Alternate (AL) * vacant 9/30/2019 (5 years) none

* Wetlands Board members can hold no other position than Planning Commissioner.

APPOINTMENT MEMO FOR FEBRUARY 7, 2017

BoS Packet Page 91

Middlesex County, Virginia

Application to County Boards, Committees and Commissions

Personal Information: (Please complete this information. Incomplete applications will not be

considered.)

Name:____________________________________________________________________

(Last) (First) (MI)

Home Address:___________________________________ Zip Code:__________________

(Mailing & E-911)

Home Telephone: (804) ____-__________ Work Telephone (804) ____-______________

E-mail address _______________________________________________________________

County Election District of Residence Jamaica Saluda Harmony Village

Hartfield Pinetop

Are you a permanent, year-round resident of Middlesex County? Yes No

Are you a registered voter in Middlesex County? Yes No

Do you own real estate in Middlesex County? (State law requires certain board and commission

members to be real estate owners in the community) Yes No

Description of Qualifications/Skills (Provide a brief description of why you are interested in the board or commission for which you are applying; you may

include a statement as to what skills, education, knowledge, etc. you feel may contribute to the board or commission’s

work.)

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________ (Please see page 2 to choose from a complete listing of Middlesex County Boards and Commissions.)

This form can also be found on the

County web-site if you would prefer

to type in your responses , save and e-mail to: [email protected].

BoS Packet Page 92

Please check the following boards or commissions for which you are interested

in being considered for appointment.

Middlesex County Boards and Commissions ____________Board of Building Code Appeals (5)

____________Board of Zoning Appeals (5)

____________Economic Development Authority (4)

____________Planning Commission (4)

____________Social Services Advisory Board (4)

____________Wetlands Board (5)

____________ Airport Committee (4)

____________ Comprehensive Services (Family Assessment & Planning Team and/or

Community Policy & Management Team) – Parent Representatives

____________ Recreation Committee

____________ Economic Development & Tourism Advisory Committee

Regional Boards and Commissions ____________Bay Consortium Workforce Investment Board (4)

____________Chesapeake Bay Agency on Aging, Inc. (5)

____________Middle Peninsula-Northern Neck Community Services Board (3)

____________Middle Peninsula Planning District Commission (1)

____________Rappahannock Community College (4)

____________Tidewater Resource, Conservation & Development Council (4)

____________Tidewater Soil and Water Conservation District (2)

( ) Indicates length of terms in years

____________ Interest in serving in other areas. Please list: __________________

_______________________________________________________________________

Signature of Applicant______________________________Date_________________

Submit the completed application to:

Middlesex County Administration Office

P.O. Box 428

Saluda, VA 23149

Phone: (804) 758-4330

Fax: (804) 758-0061

BoS Packet Page 93



County of Middlesex


February 1, 2017


FROM: Matt Walker

SUBJECT: Request for Refund

The attached request for refund has been received from the

Building Department. In researching the proffer account it was discovered

that there had been an overpayment of $40.00 made for the Hartfield Green

development. The Treasurer would write the actual check for the refund, but

approval of the Board is requested.


BoS Packet Page 94

Phone: (804) 758-3382 Fax: (804) 758-0061

www.co.middlesex.va.us

David W. Kretz, L.S. P.O. Box 428

Interim Director Saluda, Virginia 23149

County of Middlesex

Office of the Building Official

To: Betty S. Bray, Treasurer

Cc: Board Of Supervisors

From: David W. Kretz, Interim Director

RE: Release of Proffer funds for Hartfield Green

Account Number: 099-00200-3015

Amount: $40.00

I hereby request that you process the refund of the above referenced Proffer for

overpayment.

Please make check payable to: Gene Ruark Estate. Please return the check to Dave

Kretz to record the date of release and the forwarding of the check to the applicant.

Any questions or concerns should be addressed to Dave Kretz.

Thank you.

BoS Packet Page 95



County of Middlesex


February 3, 2017


FROM: Matt Walker

SUBJECT: Action on School Budget Presentation

At the last meeting, action was tabled on a decision of whether

to have the Superintendent present the proposed School Budget on February

10, when other agencies and organizations make their presentations, or to

have a separate, evening meeting that includes the full School Board.

The afternoon of February 10 is available, however, I have also

attached the calendars for both the Historic Courthouse and the Cooks

Corner Office Complex should you opt to hear the presentation on another

date.


BoS Packet Page 96

Friday, February 10, 2017

Agency Presenting

9:00 NN Free Health Clinic Jeanie Nelson9:15 Commonwealth Attorney Mike Hurd9:30 Social Services Rebecca Morgan9:45 MP/NN Comm Services Board Chuck Walsh

10:00 YMCA Rosebeth Kissman10:15 Break Break10:20 Emergency Services Mark Nugent10:35 Registrar Melissa Welch10:50 Electoral Board Ray Kostesky11:05 Comm of Revenue Bonnie Davenport11:20 Rappahannock Community College Bill Doyle11:25 Break Break11:40 Treasurer Betty Bray11:55 Airport Jamie Barnhardt12:10 Museums of Middlesex Bill Powell, Marilyn South12:25 Bay Aging Kathy Vesley and Ken Pollock12:40 Lunch Break Lunch2:00 Tidewater Soil Conservation Crystal Evens2:15 Middlesex Library Mary Lib Hoinkes2:30 School Budget TENTATIVE Dr. Gretz

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1 2/3/2017 3:25 PMBoard Room Historic Courthouse

Su Mo Tu We Th Fr Sa1 2 3 4

5 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28

February 2017Su Mo Tu We Th Fr Sa

1 2 3 45 6 7 8 9 10 11

12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31

March 2017February 2017Ja

n 29

- F

eb 4

Jan 29 30 31 Feb 1 2 3 410:00am 12:00pm

Ordinance Committee (Old JuryRoom)

Feb

5 -

11

5 6 7 8 9 10 1110:00am 2:30pm

Budget Work Session

3:00pm 8:30pm Board of Supervisors

1:00pm 3:30pm Budge Sub-Committee Meeting

7:00pm 10:30pm Planning Commission

9:00am 4:00pm BudgetRequest Presentations

Feb

12 -

18

12 13 14 15 16 17 181:00pm 5:00pm Board

of Equalization7:00pm 10:00pm

School Board

9:00am 12:00pm Wetlands Board

6:00pm 8:00pm Technical Review Committee (as needed) (Historic Jur

10:00am 12:00pm Ordinance Committee (as need

6:00pm 8:00pm Middlesex Water Authority - special m

9:30am 11:00am EDA 9:00am 10:30am FOIA Training - Heather Lewis

Fe

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