MId Term Report On

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PUNJAB TECHNICAL UNIVERSITY

PROJECT REPORT

ON

Potential Appraisal

By

Ravneet Bhatti

Roll no.

10204110188

UNDER GUIDANCE

OF

Mrs. Megha

Submitted to Punjab Technical University In the partial

fulfillment of requirements For the degree of

MASTERS OF BUSINESS ADMINISTRATION

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ACKNOWLEDGEMENT

We, Harmeen kaur and Gurpreet kaur of BCA 5th sem, extremely

grateful to our Respected Sir Mr. Bhupinderjit Singh Bambah for

providing us healthy atmosphere, infrastructure and excellent facilities withthe help of which we are able to complete our project with our satisfaction.

We also express our gratitude towards Mr. Mandeep Singh Shergilland our teachers of institute, who were always there to help in our hours of

need. We learnt a lot of new things from them.

At each step all of the teachers were with us. We would have not been able to

complete our project without their painstaking help.

Once again thank our Centre Head and all our Respected Teachers,who

helped us to achieve our objective in time.

Harmeen Kaur

Gurpreet Kaur

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TABLE OF CONTENTS PAGE / INDEX

1. ORGANIZATION OVERVIEW 4 to 6

2. PROFILE OF THE PROBLEM 7 to 8

3. EXISTING SYSTEM

Introduction 9

Existing Software 9

Whats New in the System to Be Developed? 10 to 12

4. PROBLEM ANALYSIS

Product Definition 13

Feasibility Analysis 14 to 16

Project Planning 17

5. SOFTWARE REQUIREMENT ANALYSIS

Introduction 18 to 20

General Description 21 to 22

Specific Requirements 23 to 24

6. DESIGN

Flow Chart 25 t0 37

DFD 38 to 46

ER Diagrams 47 to 49

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Form design 50 to 66

Database design 67 to 73

Mr. bini chand Sharma is the owner of New B C s School. New

B C S School is an English Medium Day cum Residential School

established in 17 feb 1997 and is built Banga Road Phagwara,

Punjab INDIA . Phagwara is located on the Delhi-Amritsar

national highway No.01 and also on the rail link between

Delhi and Amritsar. It is located between two big citiesLudhiana and Jalandhar, PUNJAB (INDIA).

The school has already carved its own niche among the

schools in and around city of Phagwara by adopting latest

technological aids and activity oriented methodology to make

learning comprehensive and easier. The school is spread over

lush green campus of two acres with thoughtfully planned, airconditioned structure class rooms, play areas and variety of

premium facilities.

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New B C S School is one of the leading schools of Phagwara

housed in a beautiful palatial building with unique

architecture designs and patterns of the past era. The school

has a rich culture, traditions, ethos, values and proven

commitment to excellence in education. Education has for its

object the formation of character.

Setting unprecedented goals, building traditions and seeking

new landmarks, the school has carved for itself a name

synonymous with academic excellence and a well balanced

education. From small beginning, New B C S School has

morphed into a premier institute of co-educational learning

centre in India.

A child centered and a child friendly approach is adopted in

the school. The school aims at the holistic development

wherein all the traits of the personality are enhanced and

skills are developed. It has also been the endeavour of the

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school that a perfect balance between modernity and

spirituality is being maintained in the current scenario of

dynamism in the field of education.

Academic Programme avaibale

Subjects of Study at Secondary Level

English, Maths, Hindi, Punjabi, Sci. & Tech., S. Sci., Computer,Music or Art, Physical Education

Note: English is compulsory for all groups.

Science GroupSubjects of Study at Senior Secondary Level

English, Physics, Chemistry, Biology, Mathematics.

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Optional Subjects: Computer Science & Phy. Edu. (Choose anyone)

Commerce GroupEnglish, Economics, Business Studies, Financial Accountancy

Optional Subjects: Computer Science & Mathematics (Choose any one)

At present the school management and its all procedures are totally

manual based. It creates a lot of problems due to wrong entries or

mistakes in totaling etc. This system avoided such mistakes through

proper checks and validation control methods in checking of student

record, test details particulars etc.

Training problems - the problems associated with training andadvising people to be disciplined enough to maintain themaintenance system, i.e. to write the data into the system

Report acquisition problems - the effort associated with findingmeaningful data and statistics in the system.

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Registers and logs with good design are difficult.Summarizing data and writing reports take lot of time.cost- time is money and employees

data duplication: the same data gets repeated over and over sincehe workers find it hard to keep track of the documents, informationand transactions

lack of security:since data is stored in filing cabinets it is freelyavailable to anyone.if information falls into the wrong hands it can beused against the company and customers and can blackmail them.

common errors:when entering data customers might haveaccidentally switched details and data since it is hand written.inconsistency of data: there will be an unavailabilty for future use,

since data might get misplaced during manual filing.so data wont bepreserved properly for future use.

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At present in the New B C S School the manual system is used.So tey

maintain all record on papers. its very lengthy process.all record of

student like add new student are registered in files.Because of that some

time many duplication files are become. Following are the problems:

repetition of work:if there are any changes to be made, the data willhave to be entered again.at times the worker would forget to makethe changes or forget that they had already altered it and might redoit again, its again time consuming.

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too much paper work: since eveything and every details is writtendown manualy in paper there will be too much paper work!

space consuming: since the data and paper is stored in filingcabinets it consumes too much place, as the amount of work doneon paper increases the filing cabinets too increases.

slow retrieval of data: the information of customers and details arestored in different parts of the site and so takes a long time toretrieve the data.it takes a long time to find the information about arelevant person.in case of a Delivery, th e delivery will be held

back.this results in a shrp drop in sales, unhappy customers and abad impression on the company.

Whats New in the System to Be Developed

In this project, I use Microsoft visual basic 6.0 as the Front-end

design phase) and Microsoft access as back-end (database).

This project is conducted on New B C S School which deals with

student records,teacher record,test recordsetc. All the work performed in

the school is manual based. All the records are in written form or oral

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form not an organized arrangement of all data which sometimes cause

the data lose. So to overcome the limitations of all tasks I decide to

develop a computer based software who automatically store the records

and whenever it is needed, can be accessed.

All the information about the new student taken admission in

school is entered in computerized database. All the receipt are produced

computerized just by selecting the student name who pay the fees. All

the infomation are entered in data base through Data Entry.

All the details regarding to the staff can easily store in database

.we can add details about the new employees. updation in information is

also possible .record of employee salary can easily maintain using

computer .we can check the test record of students by selecting roll no or

name of student.

This project is developed in easy way which is simple to

understand and all the tasks could be completed. Time to time updates

are necessary according to requirement that arises by time period.In the

database several primary keys are applied to provide uniqueness. Sometimes data is getting from several places but occur in one place.

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OBJECTIVES OF THE PROPOSED SYSTEM

The new system has the basic objective of being efficient and user

friendly. The main areas, which should be considered while setting

objective, are budget, schedule and performance standards.

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Following are the objective of the new system:-

1. To make the work less complex.

2. To ease data management and storage of information.

3. To quicken the Record process.4. To reduce the manpower needed to do the job.

5. To make the system user friendly and create and

environment that provides for maximum interaction with the

user.

6. To provide for easy sorting of data in a meaningful order.

7. The retrieval process has to be made easy and time saving.

8. Easy correction of errors in the system.

9. It reduces the clerical job required.

10. It should remove redundancies.

11. The system to be developed should be in accordance

with the requirements of the glass house.

12. The system should be able to provide some benefits to

the glass house in terms of cost, time or in terms of

reputation.

13. Improved customer service.

Definition

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School management System provide all types of records like

student record ,teacher records, test records etc in this record the main

problem is occurs in manual system is maintain the records. This system

easily print the fee receipt detail only need the ID of the student, some

times in the School manual fee receipt is not accepted and this project

remove those types of problems. we can easily print the final fee receipt

detail; and all these will be available for future references too.

Our Product will have the databases offered by the product under

all classes of stock,student detail, staffdetail, worker detail etc.

This system can facilitate us explore all the activities happening in the School.Different

reports and Queries can be generated based of vast options related to student ,staff etc record.

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A feasibility study is defined as an evaluation or analysis of the potential

impact of a proposed project or program. A feasibility study is

conducted to assist decision-makers in determining whether or not to

implement a particular project or program. The Feasibility study is

based on extensive research on both the current practices and the

proposed project/program and its impact on the store operation. The

Feasibility study will contain extensive data related to financial and

operational impact And will include advantages and disadvantages of

both the current situation and the proposed plan. The feasibility study is

conducted to assist the decision-makers in making the decision that will

be in the best interest of the store operation. The extensive Research,

conducted in a non-biased manner, will provide data upon which to

base a decision.

A project will fail if it takes too long to be completed before it is useful.Typically this means estimating how long the system will take to

develop, and if it can be completed in a given time period using some

methods like payback period. Schedule feasibility is a measure of how

reasonable the project timetable is. Given our technical expertise, are

the project deadlines reasonable? Some projects are initiated with

specific deadlines. You need to determine whether the deadlines are

mandatory or desirable.

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Some background or setting information is critical to provide the

context of the feasibility study. Included in the background information:

The initial investigation points to the question whether the project is

feasible. A feasibility is conducted to identify the best system that meets

the all the requirements. This includes an identification description, a

valuation of the proposed systems and selection of the best system for

the job. The requirements of the system are specified with a set of

constraints such as system objectives and the description of the out puts.

It is then duty of the analyst to evaluate the feasibility of the proposed

system to generate the above results.

An estimate should be made to determine how much effort and

care will go into the developing of the system including the training to

be given to the user. Usually, people are reluctant to changes that comein their progression. The computer initialization will certainly affected

the turn over, transfer and employee job status. Hence an additional

effort is to be made to train and educate the Users on the new system.

The main consideration is to be given to the study of

available resources of the Parlour. where the software is to be

implemented. Here the system analyst evaluates the technical merits of

the system giving emphasis on the performance, Reliability,

maintainability and productivity.

By taking the consideration before developing the proposed system, the

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resources availability of the store was studied. The store was immense

computer facilities equipped with sophisticated machines.

It is the most important and frequently used method for evaluating theeffectiveness of the proposed system. It is very essential because the

main goal of the proposed system is to have economically better result

along with increased efficiency. Cost benefit analysis is usually

performed for this purpose. It is the comparative study of the cost verses

the benefit and savings that are expected from the proposed system.

Since the School management system well equipped with the required.

Project Planning

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Tasks Start Date Duration (days) End Date

Project Letter 28-Jan-13 4 13-Jan-12

Project Study 2-Feb-13 5 29-Jan-12

Project Design on Paper 3-Feb-13 6 4-Feb-12

Database Design on Paper 4-Feb-13 5 9-Feb-12

Project Design 8-Feb-13 6 16-Feb-12

Database Design -Feb-13 3 19-Feb-12

Synopsis 11-Feb-13 8 6-July-12

Project Report 10-July-13 23 2-Aug-12

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General Description

System Analysis refers to the process of examining a situation with the

intent of improving it through better procedures and methods. System

design is the process of planning a new system to either replace or

complement an existing system. But before any planning is done, the old

system must be thoroughly understood and the requirements determined.

System Analysis is therefore, the process of gathering and interpreting

facts, diagnosis problems and using the information to re-comment

improvements in the system. Or in other words, System Analysis means

a detailed explanation or description. Before computerizing a systemunder consideration, it has to be analyzed. We need to study how it

functions currently, what are the problems, and what are the

requirements that the proposed system should meet.

The main components of making software are:

System and software requirements analysis

Design and implementation of software

Ensuring, verifying and maintaining software integrity

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System analysis is an activity that encompasses most of the tasks that are

collectively called Computer System Engineering. Confusion sometimes

occurs because the term is often used in context that all dues it only to

software requirement analysis activities, but system analysis focuses on

all the system elements- not just software.

System analysis is conducted with the following objectives in

mind:

Identify the customers need

Evaluate the system concept for feasibility

Perform economic and technical analysis

Allocate functions to hardware, software, people, database

and other system elements

Establish cost and schedule constraints

Create a system definition that forms the foundation for all

the subsequent engineering work.

System Analysis is consisting of two main works i.e. Identify the

need and Preliminary Investigation.

Refines project goals into defined functions and operation of the

intended application. Analyzes end-user information needs. Analysis is a

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detail study of the various operations performed by a system and their

relationships within and outside the system. The problem could be

automating an existing manual process, developing a new automated

system, or a combination of the two. A key question is: what is needed

for the system, not how the system will achieve its goal. During analysis,

data are collected on the available files, decision points, and transactions

handled by the present system. For large systems that have many

features, and that need to perform many different tasks, understanding

the requirements of the system is a major task. Data flow diagrams,

interviews, on-site observations, and questionnaires are the examples of

requirement analysis. Training, experience, and common sense are

required for collection of the information needed to do the analyst.

Once the analysis is completed, the analyst has a firm

understanding of what is to done. This task is complicated by the fact

that there are often at least two parties involved in software

development-a client and a developer. The developer usually does not

understand the clients problem domain, and the client often does not

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understand the issues in the software systems. This causes a

communication gap between client and developer. The goal of the

requirement specification phase is to produce the software requirements

specification document (also called the requirement document). The

person responsible for the requirement analysis is often called the

analyst.

There are two major activities in this phase: Problem

understanding or analysis and requirement specification. In problem

analysis, the analyst has top understand the problem and its context.

Analysis requires a thorough understanding of the system, parts of which

have to be automated. The goal of this activity is to understand the

requirement of the new system that is to be developed. The client may

not really know the need s of the system. The analyst has to make the

client aware of the new possibilities, helping both client and the analyst

the requirements for the new system.

Once the problem is analyzed and the essentials understood, the

requirement is specified in the requirement document. For requirement

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specification in the form of document, some specification language has

to be selected (e.g. English, regulates expressions, tables, or combination

of these). A preliminary user manual that describes all the major uses

interfaces frequently form a part of the requirement document.

The first step of system analysis process involves the identification

of need. The analyst (system engineer) meets with the customer & the

end user (if different from customer). Identification of need is the

starting point in the evolution of a computer based system. The analyst

assists the customer on defining the goals of the system:

What information will be produced?

What information is to be provided?

What functions and performance are required?

The analyst makes sure to distinguish between customer needs

and customer wants. That is what the main aim behind the system is.

Defining aim is very vital in system work. If we do not know where we

want to go, we will not know when we have reached their. Once we

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know our aim, we can try to achieve it in the best possible way. The

user department has to define these objectives in terms of their needs.

These become the outputs which the system analyst keeps in to

mind.Once we know the output, we can easily determine what the input

should be. The essential elements of inputs are timeliness, accuracy,

proper format and economy.Information gathered during the need

identification step is specified in a System Concept Document. The

customer before meetings sometimes prepares the original concept

document with the analyst. Invariably, customer-analyst communication

results in the modifications to the documents.

FRONT END / GUI TOOLs: Visual Basic 6.0

RDBMS / BACK END: MS Access

Operating System: WINDOWS Environment (NT, 2000, XP)

Hardware Requirement (Minimum):

Pentium Processor IV

512 MB RAM with 80 GB Hard Disk Free Space

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Monitor

Mouse

CD-ROM Drive

Printer

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Flow Chart

A Flowchart is a pictorial representation of an algorithm. Programmersoften use it as a program-planning tool for organizing a sequence of

steps necessary to solve a problem by a computer. It uses boxes of

different shapes to denote different type of instructions. The actual

instructions are written with in these boxes using clear and concise

statements.

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Solid lines having arrow marks to indicate the flow of operation, that is

the exact sequence in which the instructions are to be executed, connect

these boxes. The process of drawing a flowchart for an algorithm is

often referred as flowchart.

FLOWCHART SYMBOLS: - Only few symbols are indicates the

operations.

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Terminal Input/output

Processing DecisionFlow Lines Connectors


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Terminal: The terminal symbol is used to indicate the beginning (start),

end (stop), and pauses (halt) in the program logic flow.

Input/Output: The input output symbol used to denote any function of

an input/output device in a program.

Processing: A processing symbol is used in a flowchart to represent

arithmetic and data movement instructions. hence, all arithmetic process

of adding, subtraction, multiplying, and dividing are shown by a

processing

Decision: The decision symbol is used in a flowchart to indicate a

point at which a decision has to be made, and a branch to one or two or

more alternative points is possible.

Flow lines: Flow lines with arrowheads are used to indicate the flow

of operations, that is, the exact sequence in which the instructions are to

be executed.

Connectors: Whenever a flowchart becomes complex enough that the

number and directions of flow lines is confusing, or it spread over more

than one page, it is useful to utilize the connector symbol as a substitute

for flow lines.

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Login Form

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Yes

Start

Select User Name

and Password

Validate

username

& password

No

Stop

Show MDI form


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Add User

30

Start

Add user name

Add password

Confirm password

Stop


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Change password

31

Start

Select User Name

Stop

Confirm

Password?

Yes

Update

Password

No

Shown Old Password

Enter New Password


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Add Class

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Start

Class

Sem

Fees

Other details

Stop


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Add Student

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Start

Student name

Roll no

Admission date

Class

fees


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Add staff

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Stop

Start

Name

Gender

Phone no

Designation


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Student fees

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Status

Salary

Stop

Start

Receipt no

Date

Student name


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Print receipt

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Roll No

Class

Total Fees

Paid Fees

stop

Start

Receipt no

Student name

Paid amount


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Test Record

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Stop

Start

Class

Student name


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DATA FLOW DIAGRAM

It is a graphical representation of the data. It identifies the path the data

will take, what process will take place to it from one from to another.

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Roll no

Subject

Marks

Final result

Stop


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A DFD is a graphical representation of the flow of data through

an information system. It can be used to provide a clear representation

of any function. It doesnt provide information about the timing of

processes or about whether processes will operate in sequence.

Therefore it is different from a flowchart.

Data Flow Diagrams are composed of the four basic symbols shown

below.

The External Entity symbol represents sources of data to the

system or destinations of data from the system. The Data Flow symbol represents movement of data.

The Data Store symbol represents data that is not moving

(delayed data at rest).

The Process symbol represents an activity that transforms or

manipulates the data (combines, reorders, converts, etc.).

Any system can be represented at any level of detail by these

four symbols.

1. Data Flow:

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It is represented by a line arrowhead showing the direction of flow. It

shows the flow of information from source to its destination.

Information always flows to or from process and may be written, verbal

or electronicSymbol:

2. Process:A circle represents a process. It shows the procedures

those use the data in the system.

Symbol:

1. External Entities :

A Rectangle represents an external entity. They either supply

data or receive data.

They do not process data.

Symbol:

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staff

classes

student

payment

fees

Test record

2. Data Store:A process references the data store in the system.The data flow is shown

by the opened ended rectangles.

Symbol:

DFD Level-0 / Context diagram

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School

Management

System


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Employ

DFD Level-1 Diagram

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1.0

Student

Information

2.0

Student

record

Test record

staff

Information

3.0

Salary

Staff record

Class

Information

fees

Payroll

InformationSalary

Pay Slips

End user

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Level 2 of 1.0

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Level-2 of 2.1

1.1

Add New

student

Students

Name

Rollno

class

Marks

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46

2.1

Add New

Class

class

Class

fees

Other details


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Level-2 of 3.1

47

3.1

Add New

staff

Staff Info

designation

Salary

Name


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Level-2 of 4.1

48

Pay slip

Paid

4.1

Salary

Payroll

Total Salary


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ER-Diagram (Entity Relationship Diagram)

Entity relationship diagram is a logical representation of entities,

associations and data elements for an organization and business area.

This is used in data designing that includes data objects and attributes,

relationship, that helps to describe how entities in an enterprise are

related to one another.

In the context of structured analysis, ER diagram defines all the data that

are entered, stored, transformed and produced with in an application.

SYMBOLS USED IN CONSTRUCTING ER DIAGRAM

Oval

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Various data items that describe an entity are known as attributes.

Attributes specifies properties of entities and relationships.

Rectangle

An entity is a thing which can be easily identified. It may be an object,

event of interest and about which data captured, stored or processed.

Diamond

An association of several attributes in an Entity-Model is called

relationship. This connects entities and represents meaningful

dependencies between them.

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There are three types of relationships which exist among entities. These

are:

(a) One-to-One (b) One-to-Many (c) Many-to-Many

ER Diagram

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teacher

details

class

tecahers

status

_name

Designati

on

Basic_salar

y

Class

students

Fees

Gender

TEST

RECORD

TOTAL

MARKS

Obtain

marks

SUBJEC

TT

slips

salary

payment

Students

name

MARKS

YEAR

Roll notakes

takes

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LOGIN FORM

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MDI FORM

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ADD CLASS FORM

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UPDATE CLASS FORM

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DELETE CLASS FORM

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ADD STUDENT FORM

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UPDATE STUDENT FORM

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ADD STAFF FORM

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UPDATE STAFF FORM

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SALARY FORM

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CREATE USER FORM

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CHANGE PASSWORD FORM

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DELETE USER FORM

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PAY FEES FORM

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TEST RECORD FORM

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SHOW TEST RECORD FORM

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USER TABLE

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CLASS TABLE

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STAFF TABLE

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STUDENT TABLE

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PAYMENT TABLE

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FESS TABLE

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TEST RECORD TABLE

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BIBLOGRAPHY

Before going to prepare this project report. We have collected lot of information

from many source. We have stuied various book and we internet for difference

topic that are covered by us in our project report.

BOOKS:-

Programing Microsoft Visual Basic.6

Visual Basic 6.0(SIM)

Electronic Sites:-

http://google.com

http://answer.com
http://google.com/http://answer.com/http://google.com/http://answer.com/

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