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MICROSOFT SHAREPOINTPresented by: Travis Krampy

All CoveredApplication Development Team

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About All Covered

ALL COVERED

• Division of Konica Minolta Business Solutions U.S.A., Inc.

• One of the nation's leading IT services companies.

• All Covered has local offices in over 25 cities with more than 600 engineers, and is fully certified in all major IT technologies.

Our Mission

• To help companies achieve their goals through better management of information and more effective collaboration and communication.

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How much data does a typical worker produce in one year?

ANNUAL DATA PRODUCTION

a. 100 Megabytes

b. 500 Megabytes

c. 1 Gigabyte

d. 3 Gigabytes

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What percentage of a typical worker’s day is spent searching for information?

INFORMATION SEARCHING

a. 1 Percent

b. 10 Percent

c. 30 Percent

d. 60 Percent

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How much does lost productivity cost per year for 1,000 employees?

LOST PRODUCTIVITY

a. $100,000

b. $ 1 Million

c. $ 5 Million

d. $10 Million

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WHAT IS YOUR PLAN?

• As your business grows, so will the amount of documents and data

• Processes and workflows will need to be defined and streamlined.

• Remote data access becomes critical for optimal business operations.

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IS YOUR BUSINESS AT RISK?

• Without an effective and centralized business information system, companies put revenue, productivity, customer service and compliance at huge risk…

WITH WITHOUT

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COMMON BUSINESSCHALLENGES

CHALLENGE #1Content/Document Management

CHALLENGE #3Decision Information System

CHALLENGE #4Complex Business Processes/Workflow

CHALLENGE #2Internal/External Collaboration

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Common Challenges:

• Lost files/documents

• Multiple versions of document

• No central repository library

• Limited document sharing

Content/Document ManagementCHALLENGE #1

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Common Challenges:

• Lack of direct internal communication and teamwork

• Inability to efficiently search across different types of content

• Access to critical data needed for work is hindered

• Remote access to information is limited/blocked

Internal/External CollaborationCHALLENGE #2

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Common Challenges:

• Difficulty searching for conditions that call for a decision

• No effective methodology for developing and analyzing possible alternative actions or solution

• Inability to select the proper course of action

Decision Information SystemsCHALLENGE #3

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Common Challenges:

• An overflow of confusing and highly difficult procedures

• Complex approval processes that absorb too much time

• Difficulty in obtaining information on how to perform tasks/procedures

• No central repository for instructions on company processes

Complex Business ProcessesCHALLENGE #4

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• SharePoint is a web-based platform developed by Microsoft

• SharePoint can be used to create and host Intranet, Extranet and Internet sites

• Used by thousands of companies to help employees, customers and vendors collaborate and communicate

SHAREPOINT IS THE SOLUTION!

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• Enterprise Document and Content Management

• Automate Data Governance, Content Classification and Organization

• Enterprise- and Team-based Project Management

• Business Intelligence Dashboards

• Converting Manual Paper Driven Business Process to Digital Automated Process

• Enterprise Wide Searching

• The ability to have security restricted search results on content inside and outside of Microsoft SharePoint 2013

• Hosting Sites: Intranet/Extranet/Internet

COMMON PROBLEMS WE SOLVE

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• Document Repository

• Role-based security

• Auditing

• Check in/Check out

• Version Control

• Content Approval

Content/Document ManagementSHAREPOINT SOLUTION:

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• Collaborate on Documents

• Share Information

• Manage virtual teams

• Presence integration

• Share calendars, discussions

• Office integration

Internal/External CollaborationSHAREPOINT SOLUTION:

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• Simplify access to data

• Advanced information search engine

• Connect employees with information and expertise

• Accelerate shared business processes

• Enable employees to make better-informed decisions

• Share without divulging sensitive information

Decision Information SystemsSHAREPOINT SOLUTION:

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• Out-of-the-box workflows for initiating, tracking and reporting

• Simplify everyday business activities

• Access to automated decision support modules

• Streamlined approval process

• Streamlined document processing & create forms via InfoPath

• Single, integrated platform

• Issue tracking and signature collection

• Help meet regulatory requirements

Complex Business ProcessesSHAREPOINT SOLUTION:

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Intranet Sites – for internal communications, collaboration and information sharing between employees Extranet Sites – for external communications,collaboration and information sharing between external employees from other businesses Internet Sites – for anyone who wants to publish information and data from back-end systems or internal SharePoint to the internet-based SharePoint

TYPES OF SHAREPOINTHOSTING SITES

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OUR WORK – INTERNET

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PROBLEM• The client was faced with an aging SharePoint environment that was running Microsoft Office SharePoint Server

2007 for several websites, which exceed over 70,000 users per day. • The client needed to control content management and standardized site templates.

SOLUTION• All Covered implemented a multi-server SharePoint 2013 Enterprise Farm that was integrated with the client’s

Active Directory and utilized Kerberos Authentication. • All Covered’s Application Development team redesigned the user interface of the Website utilizing modern design

standards including: HTML 5, CSS 3 and jQuery.• The data migration included seven terabytes of data that was upgraded from Microsoft SQL Server 2005 to

Microsoft SQL Server 2012.

BENEFITS• Rebranded SharePoint Application.• Business Process Automation solution (through the use of InfoPath forms and workflows).• Creation of Reporting Hub (using Kerberos, Microsoft SQL Server Reporting Service, Microsoft SQL Server Analysis

Services and Performance Point Dashboards).

SharePoint 2007 to SharePoint 2013 MigrationSUCCESS STORIES – INTERNET

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OUR WORK – INTRANET

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PROBLEM• The client was using a SharePoint 2010 environment that was not meeting the needs

of end users. Since the application was not serving an active business function, it had very limited use.

SOLUTION• All Covered analyzed the stakeholders needs and worked with the client’s brand

managers to develop a robust user experience which drove continuous traffic to the site from multiple devices.

BENEFITS• Upgraded Intranet: All Covered performed a SharePoint 2010 to SharePoint 2013

migration for the client, including a redesign of the SharePoint Application using ‘liquid design principles’.

• Enhanced Site Navigation: Using SharePoint ‘Managed Meta-data’ to provide term and search driven functionality around the existing content.

• Customized Team Sites: Incorporating enhanced imagery to aid in effective communication for different languages.

SharePoint 2010 to SharePoint 2013 MigrationSUCCESS STORIES – INTRANET

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OUR WORK – FORM DEVELOPMENT

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PROBLEM• The client had a need for a fully customized Travel Request and Expense Claim

application that would interface with their accounting application (Business Plus), provide Microsoft SQL Reports and automate the approval process.

SOLUTION• All Covered worked closely with the financial team to outline the technical specifications

and wireframes for the Travel Claim application. A solution was then built which incorporated Microsoft SharePoint 2013 and InfoPath Form Services.

BENEFITS• Enhanced Travel Request Form: Automated and task driven approval process with

email notifications and real time status monitoring.• Backup SQL Database: Interface for submitting data to the clients Accounting

Application using the SQL Server Integration Services package.

Creation of a Travel Request and Travel Claim ApplicationSUCCESS STORIES – FORM DEVELOPMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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PROBLEM• The client was experiencing difficulties managing all of the different projects they were working

on for their clientele. • Locating specific task information, resource allocation and providing updates was problematic

due to the numerous areas where project data was being stored.

SOLUTION• All Covered utilized SharePoint integrated with Microsoft Project Server to create an MS Project

portal for the client, with a customized template for every new project. • The MS Project template included assigned project staff and managers, project specific

documents, project timelines and tasks assigned to the user, project announcements and custom forms.

BENEFITS• Enhanced Project Tracking: Includes assigned tasks by project to verify status, resources,

risks, deliverables and updates.• Consolidation of Information: Streamlined and effective project management process with

reduced confusion, document loss and document redundancy.• Improved Client Communication: Enables real-time project status tracking tools.

Enhanced and Streamlined Project Management ProcessSUCCESS STORIES – PROJECT MANAGEMENT

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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DEMO AGENDA

SHAREPOINT 2013 OVERVIEW• Slides

NAVIGATING A SHAREPOINT 2013 INTRANET

DOCUMENT MANAGEMENT• Meta-data• Check In / Check Out• Approvals• Views• Permissions• SharePoint Out of the Box Web Part Overviews

• Calendars• Announcements• Customized Lists

• InfoPath Form• Demonstration of a Travel Request Form and Workflow

• SharePoint Project Management Site Overview• Tasks• Issues• The Timeline• Document Management

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ALL COVERED CAN HELP

• All Covered provides a full range of SharePoint services spanning the entire lifecycle of the SharePoint implementation process.

• Our experienced SharePoint consultants will work with your business team to plan and build the solution based off of your unique requirements and specifications.

• All Covered will design and deliver your solution from development, testing, production and support. Our architects will turn your vision into reality!

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SHAREPOINT SERVICES

What Sets Us Apart:

• In-depth experience and knowledge of SharePoint

• Over 10 years of SharePoint Experience

• Several hundred projects completed

• Microsoft Gold Partner

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LET’S GET STARTED!

For more information, please call our Sales Staff at:

1-866-446-1133www.allcovered.com

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THANK YOU.