Microsoft Project Presentation
-
Upload
kelsie-wilkinson -
Category
Documents
-
view
46 -
download
0
description
Transcript of Microsoft Project Presentation
PERTEMUAN 3 PPSI
Microsoft Project Presentation
What is a Gantt Chart?
A Gantt Chart is a visual tool to help Plan, Manage, and Track a project or projects.
Sample Gantt Chart
Planning a Project
Define GoalsDevelop TasksEstablish TimeframesResource Availability?Organize
Managing and Tracking a Project
Track Progress Are the tasks being completed on time? Is one task holding up the whole project?
Manage Finances Is the project going to stay within the budget?
Using MS Project
Define the ProjectBuild the Plan
Set a start date Enter tasks/durations Assign resources Link tasks Fine tune the plan
Using MS Project (cont’d)
Track and Manage Set a baseline Enter actuals Adjust plan
Close Project
Defining the Project
The objective of the project should be defined by the person/group that is going to manage the project.
Tasks, start times, and deadlines should be clearly established.
Setting a Start Date
When opening a new Microsoft Project file, the user have to setting for a start date. Setting an accurate start date will make future entries more convenient.
Open in project > project information
Entering Tasks and Durations
Tasks are entered in the “Task Name” columnSubtasks are created by indenting a task.Durations may be entered in number of
working days or start and finish dates may be used
Standard Markers
Normal Task designates ordinary task duration
Summary Bar designates the duration of a group of sub-tasks
Special Markers
Milestones A reference point marking a major event in a project
and used to monitor the project's progress To create a milestone, Enter “0” in the duration field
Changing Marker Styles
Double-click on the Marker you want to change and format accordingly
Assigning Resources
A resource can be a single person, a piece of equipment, or it can represent a group, such as Plumbers
Information on resources include Availability, Costs, and Working Time
Resources are very important in accurate scheduling
Assigning Resources
To Assign a Resource: Select the task to which you want to assign the
resource Click the Column Resource Names on the row
Assigning Resources
If resources are not already set up, double click on the Resource Names
Assigning Resources
Add new resource in resource sheet
Open with menu view > resource sheet
Doublec click for detail resource
Enter pertinent information and click OK.
Assigning Resources
When a resource has been selected, click Assign
Linking Tasks
Some tasks require that another task be completed before it can begin. These tasks must be linked.
Tasks and subtasks are linked by assigning Predecessors.
Linking Tasks
Predecessor A task that must start or finish before another task
can start or finishSuccessor
A task that cannot start or finish until another task starts or finishes
A task becomes a successor when a row number is entered in the predecessor column
Linking Tasks
Fine Tune the Plan
When all resources have been assigned and appropriate tasks are linked, the original Gantt chart will be complete
Check to make sure tasks have been linked correctly and task durations are correct
The project is now ready to begin
Set a Baseline
A baseline compares your original plan for the project with the actual course of the project.
You can see which tasks started earlier or later than planned, exceeded their original budget, took longer than planned, and so on.
Set a Baseline
Create a baseline after you've polished it and just before you actually start work on the project
To track costs, be sure to enter cost information before you create the baseline
Updates can easily be made to the baseline if information is missing
Set a Baseline
The Baseline plan includes: Tasks (start and finish dates, duration, work, cost,
splits, timephased work, and timephased cost) Resources (work, cost, timephased work, and
timephased cost) Assignments (start and finish dates, work, cost,
timephased work, and timephased cost)
Set a Baseline
To set a baseline: Point to Tracking on the Tools menu Click Save Baseline
Entering Progress
Update actual start and finish dates for a task. On the Tools menu, point to Tracking and then
click Update Task Under Actual, type Start and Finish dates
Entering Progress
Update progress on a task Double-click on the task to be updated Enter a percentage On the Gantt chart, a progress bar appears in the
task bar
Tracking Gantt Chart
Tracks the progress of the projectShows what tasks are overdue and what has
been completed on timeClick view > Trackin Gantt
Tracking Gantt Chart
Tracking Progress
Determining if tasks are starting and finishing according to plan: In the Tracking Gantt, point to view menu > Table >
Variance Drag the Divider bar to the right to view variance. Variance is shown in Days
Tracking Progress
Determine if tasks cost more or less than budgeted In the Tracking Gantt, point to view menu > Table >
Cost Drag the Divider bar to the right to view Total Cost
and Baseline fields
Calendar View
Keeps tabs on when tasks occur.
Quickly see how long tasks take, when they start and finish, and how they occur in relation to other tasks.
To view, click the view menu > Calendar
Task Usage View
Work with task and resource information side by side.
Easily create useful reports about when a resource is scheduled to work on a task.
To view, click view menu > task usage
Resource Graph View
See whether resources are overallocated, what capacity they're working at, and how much they cost in a timescale graph
To view, click view menu > Resource Graph
More Views
Resource Sheet View Easy way to review, add, edit data about resources Click view menu > resource view
Resource Usage View Work with resource and task information side by side Click view menu > resource usage
The Project is Now Complete !!
MS Project is a very powerful tool if it is used correctly
This program can save a lot of time for engineers who are interested in time, cost, etc.
Automatically keeps your project organized.
REFERENCE :COREY JOHNSON,2000
Thank you !!