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Microsoft Excel Project 1 Presentation
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Transcript of Microsoft Excel Project 1 Presentation
Microsoft ExcelMicrosoft ExcelProject 1Project 1
Computer Applications I
Creating a Worksheet and Embedded Chart
Mrs. Martin
Spreadsheet Spreadsheet TerminologyTerminology WorkbooksWorkbooks are like notebooks containing a collection of worksheets.
WorksheetsWorksheets individual sheets organized into a rectangular grid of vertical columns and horizontal rows within a workbook .
SheetSheet TabsTabs display the sheet name at the bottom of a workbook.
CellCell the intersection of a row and column, is a basic unit of a worksheet in which you enter data.
RangeRange is a series of 2 or more adjacent cells.
GridlinesGridlines the horizontal and vertical lines on a worksheet.
Slide 2
What is Microsoft What is Microsoft Excel? Excel? A powerful spreadsheet program that allows users to organize data, complete calculations,
make decision, graph data, and develop professional-looking reports.
Slide 3
Four Major Parts of Four Major Parts of ExcelExcel WorksheetsWorksheets allow users to enter, calculate,
manipulate and analyze data.
ChartsCharts pictorially represent data. Excel can draw two or three-dimensional charts.
Tables Tables helps organize and manage data within a worksheet.
WebWeb SupportSupport allows users to save the worksheets in HTML format.
Slide 4
Excel WindowExcel WindowQuick Access
Toolbar
Title Bar
Ribbon
Name Box w/active cell
reference
Scroll Bars
ModeIndicator
Office Button
heavy border surrounds active cell
highlighted row & column headings indicate cell A1 is
active
Sheet Tabs
Formula Bar
Status Bar
Select All Button
AutoCalculate Area
Excel Window ElementsExcel Window Elements
Ribbon Ribbon control center in Excel.
OfficeOffice ButtonButton central location for managing and sharing documents.
QuickQuick AccessAccess ToolbarToolbar provides easy access to frequently used commands.
NameName BoxBox displays the active cell reference.
CellCell ReferenceReference unique address identifying cell coordinates.
FormulaFormula BarBar displays an entry as you type.
StatusStatus BarBar presents information about the worksheet.
Slide 6
Microsoft Excel FeaturesMicrosoft Excel Features
Entering Data Text & Numbers
Active Cell
Functions Prewritten Formulas Arguments
Calculating a Sum Sum Function AutoSum Button
Fill Handle
Merging Cells
AutoCalculate Area
Charts Embedded Charts Legend
Chart Depiction Y- & X-Axis
Slide 7
TextText is used to place titles and consists of any set of characters containing a letter, hyphen or space. Text is left aligned by default.
NumbersNumbers are used to represent amounts and can contain only the following characters:
0 1 2 3 4 5 6 7 8 9 + - ( ) , / . $ % E e
*If a cell entry contains any other keyboard character (including spaces), Excel interprets the entry as text.
Numbers are right aligned by default.
Entering DataEntering Data
Back to Excel Features Slide 8
Active CellActive Cell
The ActiveActive CellCell is the one which you can enter data.
Ways to identify the active cell: Surrounded by a heavy border Name box displays the active cell reference The column heading and row heading are
bolded
Back to Excel Features Slide 9
Functions-Prewritten Functions-Prewritten FormulasFormulas
A FunctionFunction takes a value or values, computes a statistic, and returns a result to a cell.
All functions start with an equal sign, and include ArgumentsArguments in parentheses after the function name.
=Sum(D3:D10)
EqualSign
FunctionName
Arguments inParentheses
Back to Excel Features Slide 10
Calculating a SumCalculating a Sum
SumSum FunctionFunction computes the sum or total of a range of cells.
AutoSumAutoSum ButtonButton when selected, Excel selects a range of cells to sum. If the range is wrong you must select the correct range before clicking the button a second time.
AutoSumAutoSum ButtonButton ArrowArrow provides access to other often used buttons.
Back to Excel Features Slide 11
Fill HandleFill Handle
The FillFill HandleHandle is the small black square in the lower right corner of the active cell used to fill or copy a series.
Use the fill handle to copy a cell to adjacent cells. CopyCopy AreaArea is the cell being copied or source. PastePaste AreaArea is the range of cells receiving the copy
or the destination. RelativeRelative ReferenceReference when you copy, excel
adjusts the cell references for each new position.
Slide 12Back to Excel Features
Merging CellsMerging Cells
MergingMerging CellsCells involves creating a single cell by combining two or more selected cells. Use the MergeMerge & Center button& Center button to merge cells and center the contents of the cells across columns.
Merge & Center button
cells A1 through G1 merged to
create new cell A1 & centered entry across columns
heavy border indicates new dimensions of
cell A1
Back to Excel Features Slide 13
AutoCalculate AreaAutoCalculate Area
AutoCalculateAutoCalculate AreaArea is used in place of a calculator to view range totals. Use the AutoCalcuateAutoCalcuate AreaArea on the status bar to check your work by selecting the range of cells containing the numbers you want to check.
AutoCalculate Area
Back to Excel Features Slide 14
Embedded ChartsEmbedded Charts
Charts Charts drawn to graphically represent data based on the values in a worksheet. BTW-when you change a cell value on which a chart
is dependent, Excel redraws the chart instantaneously.
EmbeddedEmbedded ChartsCharts are drawn on the same worksheet as the data.
LegendLegend identifies each bar in a chart as titles from the leftmost column.
Back to Excel Features Slide 15
Chart DepictionChart Depiction
Y-Axis (Value Axis) scale is derived on
the basis of the values in the worksheet.
X-Axis (Category Axis)
titles are the entries in the topmost row of
the range.
Back to Excel Features
Columns developed from
values in worksheet
each color represents a row in
the worksheetdash ( $- ) represents zero
3-D Clustered Column Chart
Slide 16