Microsoft Office 2013 The Basics. Objectives (Day 1) Identify and define Microsoft Office programs...
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Microsoft Office 2013
The Basics
Objectives (Day 1) Identify and define Microsoft Office
programs
Identify which Microsoft Office programs to use to meet specific needs
Start an Office program window using multiple methods
What is Microsoft Office? Collection of software programs
Word Excel Access PowerPoint Publisher
Integrated programs—programs can work together Ensures consistency & accuracy Saves time
Hardware vs. SoftwareHardware Device physically
connected to a computer
Physically-touched Examples:
Mouse, monitor, printer, etc.
Software Computer programs,
procedures, and documentation that perform tasks on a computer
Anything that can be uploaded or downloaded onto a computer
Examples: Microsoft Office, Skype,
iTunes, etc.
Microsoft Office 2013 Programs
Word Word Processing
program Creates documents
Ex: letters & reports
Excel Spreadsheet
program Best for work with
numbers Ex: Budgets,
Graphs
Microsoft Office 2013 Programs
Publisher Desktop Publishing
program Helps design
professional-looking documents
Newsletters & brochures
Access Database program
Organizes information Ex: Doctor office
patient’s information
PowerPoint Presentation program
Creates electronic slides
Ex: Verbal presentations and projects
Starting the Program Use Taskbar buttons
Commonly pinned programs to Taskbar
Go to Start Menu Click All Programs—Microsoft Office Folder—Select
program…. OR Type program in Search box
OPEN the MICROSOFT WORD program
Program Window Rectangle that contains:
Open program Tools for working with the program Work area
Objectives (Day 4) Identify and define parts of an Office screen
Identify and define the parts of an Office ribbon
Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add additional setting to a
file
Practice minimizing ribbon to work in full screen view and reduce distractions while working
Customize and create ribbons to accommodate specific Office needs
Ribbons “Command Center”
Contains tabs from which you can choose a variety of commands
Logically listed
Ribbon
Ribbon Tabs Organize commands into related
tasksRibbon Tabs
Tab Groups Each command is organized into
specific groups Each group contains buttons to click
and useRibbon Tabs
Tab Groups
Buttons
Dialog Box Launcher Opens dialog box or task pane to
choose additional settings Window opens on top of the program
window
Dialog Box Launcher
Ribbon Tabs
Tab Groups
Buttons
Buttons Functions & Features Toggle Buttons
Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline, etc.
Button Menus (buttons w/ arrows) A list of other commands related to the button (textual)
Examples: Paste, Line Spacing
Button Gallery (more buttons on commands) Visually shows options available for a command directly on
ribbon Examples: Shapes, WordArt, Font Color, Styles
Objectives (Day 5) Identify and define parts of an Office screen
Display, identify, and define live previews
Display, identify, and define contextual tabs
Display, identify, and define the mini toolbar
Practice using the mini toolbar within a file
Display the short-cut menu to make changes and work quickly within a file
Live Previews Allows you to see how a gallery
option affects your file without making the change Point to option on gallery
**Practice within a Word document Type name Point/hover over Styles selections
Contextual Tabs Tabs that appears
on ribbon only when certain items are selected Commands relate to
item Disappears when
not in use
Contextual Tab
Mini Toolbar Toolbar tat appears in work area after
text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear
Mini Toolbar
Short-cut Menus List of commands
that appear when you right-click within a program window Faster option
compared to using ribbons
Short-cut Menu