Module 3 Microsoft Office Suite Microsoft Excel Microsoft Office Suite Microsoft Excel.
Microsoft excel tutorial06
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Transcript of Microsoft excel tutorial06
The Microsoft Excel WindowThe Microsoft Excel Window When you open Microsoft Excel, this screen will When you open Microsoft Excel, this screen will
appear. Then, if necessary, click on the in the appear. Then, if necessary, click on the in the upper right corner of the task pane to close the upper right corner of the task pane to close the task pane. task pane.
Identify Spreadsheet Identify Spreadsheet Parts!Parts!
Software programs withSoftware programs with spreadsheetsspreadsheets help help you manage and store numbers and text. Rows you manage and store numbers and text. Rows and columns are used to organize information.and columns are used to organize information.
Each column is identified by a letter such as A, Each column is identified by a letter such as A, B or C. Each row is identified by a number B or C. Each row is identified by a number such as 1, 2 or 3. such as 1, 2 or 3.
When a column and a row form a rectangle, it When a column and a row form a rectangle, it is called ais called a cellcell..
Identifying Spreadsheet Identifying Spreadsheet Parts!Parts!
Column CRow 2
Cell A2 stands for column A,
row 2.
Identifying Spreadsheet Parts!Identifying Spreadsheet Parts! Whatever you Whatever you
type in a cell, type in a cell, appears in theappears in the formula barformula bar..
To move from cell To move from cell to cell (across to cell (across from left to right), from left to right), you can use theyou can use the TAB TAB button! button!
To move up and To move up and down, just use down, just use your arrow keys!your arrow keys!
Edit and Format Data!Edit and Format Data!
You can change You can change the way the way information is information is displayed in a cell displayed in a cell by formatting the by formatting the data (information.) data (information.) Information can be Information can be quickly and easily quickly and easily edited.edited.
You can center, You can center, boldbold, , italicizeitalicize,, changechange fontfont colorcolor, , or or change font change font sizesize in Excel! in Excel! It’s your choice!It’s your choice!
QUICK QUIZ!QUICK QUIZ!
What’s the difference between a What’s the difference between a row and a column?row and a column?
How can you move to each cell?How can you move to each cell?
QUICK QUIZ!QUICK QUIZ!
A row is a line of cells that run from left to right A row is a line of cells that run from left to right on the spreadsheet. A column is a line of cells on the spreadsheet. A column is a line of cells that run up and down on the spreadsheet.that run up and down on the spreadsheet.
To move from cell to cell (across from left to To move from cell to cell (across from left to right), you can use the TAB button! To move up right), you can use the TAB button! To move up and down, just use your arrow keys!and down, just use your arrow keys!
MINI TASKMINI TASK
When you have a When you have a MINI TASKMINI TASK, you need , you need to minimize the PowerPoint window!!to minimize the PowerPoint window!!
You need to view the upcoming slide(s)You need to view the upcoming slide(s) AND AND toggle between an open Excel toggle between an open Excel programprogram AT THE SAME TIME AT THE SAME TIME so you so you can complete your can complete your MINI TASKMINI TASK!!
MINI TASKMINI TASK1.1. Open a new Open a new
spreadsheet in spreadsheet in Microsoft Excel.Microsoft Excel.
2.2. Format the data as Format the data as indicated so your indicated so your spreadsheet will look spreadsheet will look like the one like the one illustrated.illustrated.
Select the column headings. Align centerand format in bold.Change the font size to 12 point.
Select the names of the countries. Format initalic.
MINI TASKMINI TASK3. 3. SelectSelect cellcell B5B5, , and key the new dataand key the new data
14,87514,875..
4. 4. Edit the additional spreadsheet data as Edit the additional spreadsheet data as follows:follows:
a. Changea. Change D4D4 toto 33,01833,018..
b. Changeb. Change D7D7 toto 2,1962,196..
c. Changec. Change C3C3 toto 2,7422,742..
a. Changea. Change E6E6 toto 802,451802,451..
MINI TASKMINI TASK
5. 5. Save the changes as Excel Mini Task 1 Save the changes as Excel Mini Task 1 to My Documents.to My Documents.
6. 6. When you’ve done that, come back to When you’ve done that, come back to the PowerPoint!!the PowerPoint!!
Change Column Width!Change Column Width! When you create a new spreadsheet to When you create a new spreadsheet to
enter data, you can easily adjust column enter data, you can easily adjust column widths to display the data.widths to display the data.
Click and drag the column boundary to
change the columnwidth so the cell
with the most datafits.
Insert and Delete Columns Insert and Delete Columns and Rowsand Rows
You can delete a row or a column to remove data you You can delete a row or a column to remove data you no longer want in your spreadsheet. You can also add no longer want in your spreadsheet. You can also add a row or column to insert additional data.a row or column to insert additional data.
To Delete a Row or ColumnTo Delete a Row or Column:: Highlight the row(s) or column(s) that you want to Highlight the row(s) or column(s) that you want to
delete.delete. Right click on your mouse and click delete. A box Right click on your mouse and click delete. A box
will ask you if you want to shift the cells or delete will ask you if you want to shift the cells or delete the entire row or column. Choose Entire Row or the entire row or column. Choose Entire Row or Column and click Delete.Column and click Delete.
Right click on your
mouse and click delete.
Choose Entire
Columnfrom the
DeleteBox and
click Delete.
Insert and Delete Columns Insert and Delete Columns and Rowsand Rows
Inserting ColumnsInserting Columns There will be times when you will need to There will be times when you will need to
insert a column or columns into your insert a column or columns into your spreadsheet. To insert a column:spreadsheet. To insert a column:Click on A to select column A. Click on A to select column A. Choose Insert > Columns from the Choose Insert > Columns from the
menu. A column is insertedmenu. A column is inserted to the rightto the right of of column A. column A.
Insert and Delete Columns Insert and Delete Columns and Rowsand Rows
Inserting RowsInserting Rows You can also insert rows into your You can also insert rows into your
spreadsheet:spreadsheet:Click on 2 to select row 2. Click on 2 to select row 2. Choose Insert > Rows from the Choose Insert > Rows from the
menu. A row is insertedmenu. A row is inserted aboveabove row 2.row 2.
Sort a List of Data!Sort a List of Data! You can sort your data in a spreadsheet either You can sort your data in a spreadsheet either
alphabetically or numerically. This is helpful when alphabetically or numerically. This is helpful when you want to organize your information!you want to organize your information!
To Sort DataTo Sort Data:: Choose the data that you want to sort and Choose the data that you want to sort and
highlight the columns/rows.highlight the columns/rows. Click Data from the Menu Bar and Click Sort Click Data from the Menu Bar and Click Sort
from the Data Menu.from the Data Menu. The Sort Box will ask you how you want to sort The Sort Box will ask you how you want to sort
your information. For example, do you want to your information. For example, do you want to sort Column A in ascending order or sort Column A in ascending order or descending order?descending order?
QUICK QUIZ!QUICK QUIZ!
When you insert a column, does it When you insert a column, does it appear to the right or left of the original appear to the right or left of the original column?column?
Where can you find the Sort Tool?Where can you find the Sort Tool?
QUICK QUIZ!QUICK QUIZ!
A newly inserted column is inserted A newly inserted column is inserted to the rightto the right of the original column. of the original column.
The Sort Tool is found in the Data The Sort Tool is found in the Data Menu Bar.Menu Bar.
MINI TASKMINI TASK1.1. Open a new spreadsheet in Microsoft Excel.Open a new spreadsheet in Microsoft Excel.
2.2. Key and format the information shown below.Key and format the information shown below.
Align center
the headings,
format bold,and
changethe fontsize to12 pt.
Click and drag the column boundariesto change the column width so the cell
with the most data fits.
MINI TASKMINI TASK3. Edit the spreadsheet as follows:3. Edit the spreadsheet as follows:
a. a. Insert one row above row 5 containing Insert one row above row 5 containing information about the country Germany.information about the country Germany.
b. b. Delete the row containing information about the Delete the row containing information about the country Czech Republic.country Czech Republic.
c. c. Insert a column before column C, “Population.”Insert a column before column C, “Population.”
MINI TASKMINI TASK4. Add the data as indicated.4. Add the data as indicated.
Key the information about South Korea and Vietnam.
Key the title “Capital.” Format bold. Change the font size to
12 pt. Align center. Key theremaining data as shown.
MINI TASKMINI TASK5. Edit the spreadsheet as follows:5. Edit the spreadsheet as follows:
a. Insert 2 rows above “Country.” Key the title a. Insert 2 rows above “Country.” Key the title “COUNTRY INFORMATION” in cell A1. Format “COUNTRY INFORMATION” in cell A1. Format bold. Change the font size to 12 pt.bold. Change the font size to 12 pt.
b. Delete the column named “Area (sq. mi.).”b. Delete the column named “Area (sq. mi.).”
6. Use the Sort feature to alphabetize the “Country” 6. Use the Sort feature to alphabetize the “Country” column. (Remember! You must highlight cells A5 column. (Remember! You must highlight cells A5 to C10 to use the Sort Feature correctly!)to C10 to use the Sort Feature correctly!)
7. Save it as Excel Mini Task 2 to My Documents.7. Save it as Excel Mini Task 2 to My Documents.