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Training & Technology Solutions Queens College ~ Office of Information Technology ~ Training & Technology Solutions 718-997-4875 ~ [email protected] ~ I-Bldg 214 Microsoft Excel 2010 Introduction Microsoft Excel is the most popular spreadsheet program used in businesses and organizations today. A spreadsheet contains a grid of rows and columns that can enable users to organize data and recalculate results for cells containing formulas when any data in the cells is changed. Columns The columns are labeled on top with letters and they go from top to bottom. Rows The rows are labeled on the left with numbers and they go from left to right. Cells Cells are the individual boxes in Excel. For example, if you click on the first box, it would be called Cell A1. Rows are labeled with numbers. Columns are labeled with letters.

Transcript of Microsoft Excel 2010 Introduction - qc.cuny.edu to Microsoft Excel 2010.pdf · Microsoft Excel 2010...

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Microsoft Excel 2010 Introduction

Microsoft Excel is the most popular spreadsheet program used in businesses and organizations

today. A spreadsheet contains a grid of rows and columns that can enable users to organize data

and recalculate results for cells containing formulas when any data in the cells is changed.

Columns

The columns are labeled on top with letters and they go from top to bottom.

Rows

The rows are labeled on the left with numbers and they go from left to right.

Cells

Cells are the individual boxes in Excel. For example, if you click on the first box, it

would be called Cell A1.

Rows are labeled with numbers.

Columns are labeled with letters.

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Tabs

1. The Home Tab

The Home tab is the most common tab that contains the basic editing functions. It includes:

Clipboard (Cut, Copy, Paste)

Font (Name, Size, Colors, Borders)

Alignment

Number

Styles

Cells

Editing

2. The Insert Tab

The Insert tab brings all insert functions to one area. This tab gives you the ability to create

charts and add tables. It includes:

Tables

Illustrations (Pictures, ClipArt, Shapes)

Charts (Columns, Lines, Pies, Bars)

Links

Text (Text Box, Header & Footer)

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3. The Page Layout Tab

The Page Layout tab contains all functions that are associated with the page appearance, setup,

and printing. It includes:

Themes

Page Setup (Margins, Orientation)

Scale to Fit

Sheet Options

Arrange

4. Formulas Tab

The Formulas tab contains all of the mathematical formulas for Excel. It includes the basic

formulas (Function Library) and the more advanced (Formula Auditing).

Function Library

Defined Names

Formula Auditing

Calculation

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5. Data Tab

The Data tab contains the database portions of Excel. It includes:

Get External Data

Connections

Sort & Filter

Data Tools

Outline

6. Review Tab

The Review Tab includes all the reviewing tools in Excel includes options such as spelling,

thesaurus, and comments. It includes:

Proofing

Comments

Changes

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7. View Tab

The View tab contains basic and advanced view settings. It includes: Workbook Views

Show/Hide

Zoom

Window

Macros

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Creating a Spreadsheet

Create a sample spreadsheet by using the following steps:

1. Click on the A1 cell and type in “[Your Name]’s Yearly Budget.”

2. Click on B2 and type in “Items.” You can either skip a row in between each entry, as shown

above, or continue onto B3. Continue to type in “Rent,” “Food,” “Bills,” Transportation,” and

“Total:.”

3. Continue filling out the titles of your spreadsheet. You can press the Enter (or Return) key on

your key board to move down to the next row, or you can click on the box you want to type in.

4. Next, click on B2 and type in “April.” Here, you can start entering the names of the months. You

can press the Tab key on your keyboard, or you can click on the cell you want to type in.

Continue to type in “May,” “June,” “July,” and “August.”

Your spreadsheet should look like this:

5. Now you can fill in the data into your spread sheet. Begin on C3 and begin typing in the

numerical amounts for each section. Use the example above.

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You may have noticed that in B9, “Transportation” is using up the space of two cells. In order to fit it all

in one cell, double click on the right side of column A.

After you’ve done that, finish adding in the data into your cells. The spreadsheet should look like this:

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Formatting Your Spreadsheet After you’ve finished entering your data, you will need to format your chart to make it visually appealing.

Bolding Text

First, bold the titles of your chart. This includes the title, as well as the information in A2 to A11 and

from B2 to F2.

1. Click and hold the left mouse button on A1 and drag the

mouse down to A11.

2. On the Home Tab, click on the B icon to bold your

text.

3. Follow the same steps for B2 to F2.

Merge & Center

Next, you will need to center your title.

1. Click and hold A1 and drag your mouse to F1. This will highlight all of the cells up until the end

of the chart.

2. On the home tab, click on the Merge & Center icon.

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Your title will now be in the center of your chart.

Changing the Font

You may want to change the font of your chart.

1. First, select the cells that you want to change the font for. In order to change the font for the entire

chart, you will need to select A1 though F11.

2. In the Home Tab, click on the drop down menu that contains font names. You will be able to pull

up a list of different fonts. Pick one that you like.

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Enlarging Text

You can also enlarge the text. This will be useful to bring more attention to your chart’s title.

1. Highlight your title by clicking on A1.

2. In the Home Tab, click on the drop down menu that contains font sizes. You will be able to

choose from a number of sizes.

The size of the title’s cell will increase or decrease depending on the chosen font size.

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Adding Borders

The next step is to add borders around the cells of your spread sheet. 1. In order to put borders around every cell, you will need to select A1 though F11.

2. Click on the Borders icon in the Home Tab. If you click on the arrow, you will be able to select

from a number of different borders. For this example, choose All Borders.

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To Perform Mathematical Calculations

When entering a mathematical formula into the formula box, you must precede it with an equal

sign. Use the following to indicate the type of calculation you wish to perform:

Note: Formulas can be as simple or as complex as necessary but you must remember that they

always begin with an = sign and contain mathematical operations.

Now if we wanted to calculate the totals for the month of April, we would have to do the

following:

Click on cell C12 and type an = sign.

Click on cell C4 and type a + sign.

Click on cell C6 and type a + sign.

Click on cell C8 and type a + sign.

Click on cell C10 and press Enter (or Return)

This should populate the totals for the month of April in cell C12. You can use this procedure fill

out the rest of the months as well.

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Another option would be to highlight all of the amounts for one month, including the empty cell

for the totals:

And then clicking on the AutoSum button under the Formula tab. This will sum up all the

highlighted cells and populate the total in the last cell that was highlighted.