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Microsoft Excel Spreadsheet
Blue Section
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What is Microsoft Excel?What is Microsoft Excel?
Powerful spreadsheet programFour major parts
WorksheetsChartsDatabasesWeb Support
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Moving Within Excel
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The Excel WorksheetThe Excel WorksheetThe Worksheet
Row Column Cell Toolbars
If the toolbar is not displayed, click View, Toolbars
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Worksheet WindowWorksheet WindowMenu BarStandard Toolbar and Formatting
ToolbarFormula BarStatus Bar
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Selecting a CellSelecting a CellUse mouse to move the block plus
pointer to the cell and then clickUse arrow keys to select cellsA cell is active when a heavy border
surrounds the cell
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Entering TextEntering TextEntering the Worksheet Titles
Select the cell to type the title in Begin typing
Your title will look like it is outside its cell boundary
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Entering TextCorrecting a Mistake While Typing
If before clicking the Enter box, use BACKSPACE key
Or cancel the entire entry by clicking on the Cancel box or press the ESC key.
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Entering TextAutoCorrect
Corrects two initial capital letters by changing the second letter to lowercase
Capitalizes the first letter in the names of days
Replaces commonly misspelled words with their correct spelling
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Entering Text and Numbers Entering Column Titles Entering Row Titles
(ex)
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Calculating a SumCalculating a Sum
Select CellAuto Sum
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Determining Row Totals Enter first formula Use Fill Handle to copy
(ex)
Using the Fill Handle to Copy a Cell Using the Fill Handle to Copy a Cell to Adjacent Cellsto Adjacent Cells
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Any Questions?What Microsoft Excel Is.What makes up an excel spreadsheetAdding Text and Numbers in a
WorksheetDoing Calculations
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Formatting the WorksheetBolding a Cell (Ctrl B) Increasing the Font SizeChanging the Font Color of a CellCentering the Worksheet Title across
ColumnsFormatting the Worksheet Subtitle
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Formatting the Worksheet
Use AutoFormat to Format the Body of a Worksheet They are built-in templates included with your copy of Excel They allow you to make your spreadsheets more professional
Format | AutoFormat
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Using the Name Box to Select Using the Name Box to Select a Cella Cell
•The Name box is a tool allowing the user to navigate within Excel
•The Name box is very useful for navigating within large spreadsheets
•The moves are based on the column-row coordinate system
•Ex:( B4 from C7)
•The Name box is located to the far left, of the formula toolbar
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Adding a Chart to the Adding a Chart to the WorksheetWorksheetUse the Chart Wizard
It is a 4 step program for creating a chart It can be found on the standard toolbar,
or go to Insert | ChartEmbedded Chart: chart included in a
worksheet
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Adding a Chart to the Adding a Chart to the WorksheetWorksheet 4 Step Chart Wizard
1. Chart Type
2. Chart Source Data
3. Chart Options
4. Chart Location
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Adding a Chart to the WorksheetFormatting the information in a Chart
All axis values can be edited, as well as the title, legends, background, etc.
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Saving a WorkbookSaving a WorkbookSave As vs Save
Save As: First time save of information, no prior saves, or data
Save: shortcut for updating your previously saved data
Toolbar button The save button looks like a floppy disk. This shortcut can even be used for first
saves of data
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Printing a WorksheetPrinting a WorksheetToolbar Button: preset specifications
created by Microsoft to print your document their way (Portrait, 8.5X11)
File | Print: Allows the user to select the layout, position, margins, etc. of your document before it is printed
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Quitting ExcelQuitting ExcelFile | ExitClose Button
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Starting Excel and Opening a Starting Excel and Opening a WorkbookWorkbookMethod 1:
Start on the desktop, Open Office Document
Method 2: Start, Programs, Microsoft Excel File | Open or Open button on standard
toolbar
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Any QuestionsFormatting a WorksheetPrinting and Quitting Excel
SpreadsheetsSaving spreadsheets Inserting ChartsOpening an Existing
Worksheet/Workbook
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