Miami University Fraternity and Sorority Community...
-
Upload
truongthuan -
Category
Documents
-
view
217 -
download
3
Transcript of Miami University Fraternity and Sorority Community...
1
Table of Contents
Cliff Alexander Office Mission, Values and Goals 2 Community Advancement Program Introduction 3 Evaluation Criteria and Submission Procedures 4 Submission Deadlines 4 Chapter Management and Reporting 5 Scholarship and Learning 6 Community Service and Philanthropy 7 Leadership and Values 8 Brotherhood and Sisterhood 9 Community Engagement and Involvement 10 Sample Data Collection Worksheet 11 Sample Program Submission Form 12 Resources 13
2
Cliff Alexander Office of Fraternity and Sorority Life and Leadership Information Mission
It is the mission of the Cliff Alexander Office of Fraternity and Sorority Life and Leadership to assist our
fraternity and sorority community in living out its shared values of scholarship and learning, service and
philanthropy, community, leadership and values, and brotherhood and sisterhood. These are embodied in the Five
Pillars, five areas of achievement related to these values, which are used to determine the recipients of the
Fraternal Excellence Awards (formerly known as Greek Awards) each spring semester.
The office, through collaboration and cooperation with its stakeholders, strives to create and maintain an
environment supportive of the academic mission of Miami University. This environment is congruent with the
values and rituals of our chapters and encourages a strong interfraternal campus community.
Vision
The Cliff Alexander Office of Fraternity and Sorority Life and Leadership seeks to develop a Model Fraternity
and Sorority Community that achieves national recognition for its commitment to intellectual achievement,
leadership, personal growth, and service to the community.
2012 -13 Goals
1. Students will learn about the core values of the Cliff Alexander Office of Fraternity and Sorority Life and
Leadership and be able to articulate how those values affect their lives
2. Students will learn to live in a global world
3. Students will learn to hold themselves and peers accountable to the values of the Five Pillars both as
individuals and as members of their respective governing councils
Partnership with Second Year Programming
Miami’s commitment to retention and student success has lead to a partnership between The Cliff Alexander
Office of Fraternity and Sorority Life and Leadership and the Office of Second Year Programs. Together, these
offices provide excellent resources for students participating in the Sorority LLC and fraternity second year
residency programs. The Cliff Alexander Office of Fraternity and Sorority Life and Leadership’s Community
Advancement Program includes minimum standards for programming that assist in meeting the requirements of
second year initiatives on campus.
Commitment to Assessment
The Cliff Alexander Office of Fraternity and Sorority Life and Leadership is committed to the assessment of the
fraternity and sorority community as a means of ensuring that chapter, office, and university expectations are
being met by each group. Assessment is an essential element to move our community forward by evaluating the
effectiveness of all programs, events, and opportunities. By using the information collected as part of assessment
efforts, students and professional staff will be able to create positive change while supporting the work already
being done in our community. Ultimately, this commitment provides the opportunity for students and
professional staff to make meaning of the fraternity/sorority experience and be able to articulate the benefits of
membership.
Programming Philosophy
Through values based education, the Cliff Alexander Office of Fraternity and Sorority Life and Leadership
provides fraternities and sororities, along with their members, the opportunity for individual growth and chapter
development. This, in turn, creates and promotes a relevant fraternal experience.
3
Community Advancement Program Introduction Purpose of Community Advancement Program The purpose of the Community Advancement Program is to ensure chapters are meeting minimum standards of
providing relevant experiences for chapter members on the Miami University campus. Relevant experiences are
defined by efficient and effective use of programming opportunities and chapter planning initiatives for
membership development. The Community Advancement Program provides the Cliff Alexander Office of
Fraternity and Sorority Life and Leadership an opportunity to recognize chapters that consistently exceed these
programming and member development expectations, as well as provide assistance to chapters that need
additional support. The program is a result of the Fraternity and Sorority Coalition Assessment Project and the
Blue Ribbon Committee (2010-11) comprised of students, alumni, advisors and campus partners. The program
will be reviewed on an annual basis.
Definition of Relevance
Relevant chapters are those that excel in all areas of the Five Pillars, provide a healthy and safe environment for
their members, and create opportunities for their members and organizations to make positive contributions to the
university community. Relevant chapters work well with potential new members, active members, parents, faculty
and staff, alumni, campus partners, and their national headquarters and volunteers.
Community Advancement Program Guidelines
The Community Advancement Program is designed to help chapters create a high quality member experience by
focusing on chapter programming and member development. The idea is not to over-program chapters, but to
make sure existing programs are efficient and relevant. Chapters should be focusing on the quality of programs
rather than the quantity.
The Community Advancement Program will set a baseline expectation of compliance with the Cliff Alexander
Office of Fraternity and Sorority Life and Leadership, as well as a higher standard for determining the recipients
of the annual Fraternal Excellence Awards. Chapter compliance with the standards of the Community
Advancement Program will determine chapter standing with the office and the university. Chapters that meet all
standards will be in good standing and given access to office and university resources. Failure to meet the
standards will result in a loss of good standing and may lead to loss of university recognition and privileges.
Chapters failing to meet minimum standards for one year will have a chapter improvement plan for one year.
Chapters failing to meet minimum standards for two consecutive years will lose university recognition.
Additionally, in order to be eligible for any Fraternal Excellence Awards, all chapters must meet the minimum
standards of the Community Advancement Program. These standards are translated into eligibility requirements
for the Five Pillar assessment that determines the recipients of the Fraternal Excellence Awards.
Fraternal Excellence Awards
The Fraternal Excellence Awards are presented each spring. Fraternal Excellence will be judged and awarded
based on chapter submissions to the Community Advancement Program as well as chapter responses to a few
questions for each of the Five Pillars.
Chapters will be classified as a One Pillar, Two Pillar, Three Pillar, Four Pillar, or Cliff Chapter of Excellence.
Classification correlates to the number of pillars in which a chapter is recognized as deserving of a Fraternal
Excellence Award. In order to qualify as a Cliff Chapter of Excellence, chapters must meet all minimum
Community Advancement Program standards and be recognized as deserving of all Five Pillars.
4
Evaluation Criteria Submission Procedures There are three steps in submitting criteria for evaluation in the Community Advancement Program: chapter plan
submission, chapter program submission, and Cliff Office data collection.
Chapter Plan Submission Chapter plans are required for areas where chapters are responsible for the development of their members. Some
examples of these are member education or development plans, scholarship plans, and judicial policies and
procedures. These plans can be provided by the national headquarters or might be created in conjunction with
chapter advisors. All plans must be accompanied by a cover sheet explaining plan implementation.
Submission Procedure:
Chapter must submit copy of the plan to the Cliff Alexander Office of Fraternity and Sorority Life and
Leadership through The Hub; plans are due by the deadline for applying for the Fraternal Excellence
Awards
A one page summary of the plan and how it is implemented must accompany the plan
Evaluation Procedure:
Plans will be assessed for completion of minimum standards by the Cliff Alexander Office of Fraternity
and Sorority Life and Leadership
Program requirements
Submission Procedure:
Chapter completes the “Ongoing Programs Form” on the Hub within 30 days following all events or
programs for minimum standard completion (a sample form and expectations of program submissions are
attached)
80% of chapter must attend programs for minimum standard completion
90% of Second Year students must be at 2nd
year exemption programs for minimum standard completion
Evaluation Procedure:
A committee chaired by the Program Coordinator in the Cliff Alexander Office of Fraternity and Sorority
Life and Leadership along with one person from each honor society will review attendance, assessment,
and program details and approve or deny programs for minimum standard completion within 30 business
days of submission.
Cliff Office Data Collection
All information submitted for the Community Advancement Program will be collected and organized by the Cliff
Alexander Office of Fraternity and Sorority Life and Leadership. Other information that must be filed with the
office on a regular basis is defined in Chapter Management and Reporting below. Further instruction can be
found in the Chapter Operation Manual:
http://www.units.muohio.edu/saf/gra/Administrative%20Policies/Chapter%20Operations%20Manual.pdf.
Each chapter must meet with the Senior Program Assistant in the Cliff Alexander Office of Fraternity and
Sorority Life and Leadership once a semester and complete a Data Collection Worksheet to determine that
minimum eligibility has been met. (See example on page 13.
5
Chapter Management and Reporting
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapter maintains and updates
an accurate chapter roster with the
Cliff Alexander Office by reviewing
rosters sent out by the office and
making changes via the member
activation and disaffiliation forms
on the Cliff Alexander Office
website
Chapter completes registration
on The Hub each semester
Chapter maintains good financial
status with the university by
maintaining a positive balance in its
university account
Chapter maintains a 2.5 average
GPA each semester
Cliff Office data collection - roster
review takes place at the beginning
and ending of each academic term
Cliff Office data collection -
registration deadline is mid-
September and the end of January
Cliff Office data collection - the
university emails account financial
statements once per month;
chapters are responsible for
monitoring these reports
Cliff Office data collection - grade
reports for chapters and the
community are issued in January
and May
Chapter Management and Reporting Resources:
Roster Updates and Review: Informal Recruitment Bid Acceptance and Member Activation Form—
http://www.units.muohio.edu/saf/gra/ Chapter Membership Removal/Deactivation Form--
https://survey.muohio.edu/Checkbox/deactivationform.aspx New Member Disaffiliation Form--
https://survey.muohio.edu/Checkbox/Survey.aspx?s=2338ee9b86a64336be9bcc2b8b9bdc2c Chapter Registration:
The Hub-- https://muhub.collegiatelink.net/ Chapter Financial Oversight
Procedures for Greek Organization Accounts-- http://www.units.muohio.edu/saf/gra/Administrative%20Policies/Procedures%20for%20Accounts%20Internal%20Charges.pdf
Chapter Grade Report Information
Facts and Statistics-- http://www.units.muohio.edu/saf/gra/FactsandStatistics.htm
6
Scholarship and Learning
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapter has a
faculty/staff advisor
Chapter has a written
scholarship plan that
supports and encourages
academic achievement
Chapter hosts one
academic program per
semester (2nd
year initiative)
Cliff Office data collection
Chapter plan submission
Chapter program
submission
Career and Major Buddy
program
Members attend career fair
Inviting faculty to present to
chapter
Alumni Panel on Career
Development
Career Services workshops
Members attend major fair
Major discussions/roundtables
Program focusing on career
exploration (2nd
year initiative)
Program focusing on
commitment to major (2nd
year
initiative)
Fraternal Excellence Awards Questions:
1. After each semester, the chapter must submit a half page reflection paper on the best program connected
to Scholarship and Learning. Each reflection paper should identify the program and explain why the
chapter considers it to be the best. The selected program must be submitted in the Hub as part of the
Community Advancement Program. The half page reflection for each pillar is to be submitted in the Hub
no later than 30 days after the last day of class. Reflection papers can be submitted anytime after the
program entered into the Hub as part of the Community Advancement Program.
2. At the end of fall semester, the chapter must submit a full page reflection paper on how the chapter
excelled in the pillar of Scholarship and Learning by discussing the overarching themes listed below.
This reflection paper does not have to be tied to a specific program, unless the chapter desires to explore
additional programs. This paper is the opportunity for the chapter to share their journey over the past
year. The story can include successful moments, how the chapter overcame challenges, why your chapter
is unique, or simply, why your chapter exceeds the expectation of that particular pillar.
Overarching themes to discuss: Scholarship and Learning
Possible area to explore (the paper is NOT limited to these topics)
How the chapter recognizes the academic success of members
How the chapter enforces academic expectations (i.e. when members fall below the GPA
standard or significant decline in GPA)
Describing the relationship with the faculty/staff advisor
Academic involvement with faculty members (regular meetings, tutor, research assistant)
7
Community Service and Philanthropy
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapters will host one
philanthropy/fundraising event per
semester that contains an
educational component about a
cause
Chapters will set a service
requirement per member per
semester
Chapters will host at least one
program per year for its members
about the importance of
philanthropy and service (2nd
year
initiative)
Chapter will report community
service hours and money raised
through the hub
Chapter program
submission
Cliff Office data collection
Chapter program
submission
Cliff Office data collection
Guest speakers directly
related with philanthropy
Chapter service projects
in local community
Chapter discussion about
difference between
philanthropy and service
Regular promotion of
service learning
opportunities
Plan a philanthropy
event raising money for
a cause
During philanthropy
event - highlight
foundation or cause (2nd
year initiative)
Fraternal Excellence Awards Questions:
1. After each semester, the chapter must submit a half page reflection paper on the best program connected
to Community Service and Philanthropy. Each reflection paper should identify the program and
explain why the chapter considers it to be the best. The selected program must be submitted in the Hub as
part of the Community Advancement Program. The half page reflection for each pillar is to be submitted
in the Hub no later than 30 days after the last day of class. Reflection papers can be submitted anytime
after the program entered into the Hub as part of the Community Advancement Program.
2. At the end of fall semester, the chapter must submit a full page reflection paper on how the chapter
excelled in the pillar of Community Service and Philanthropy by discussing the overarching themes
listed below. This reflection paper does not have to be tied to a specific program, unless the chapter
desires to explore additional programs. This paper is the opportunity for the chapter to share their journey
over the past year. The story can include successful moments, how the chapter overcame challenges, why
your chapter is unique, or simply, why your chapter exceeds the expectation of that particular pillar.
o Overarching themes to discuss: Community Service and Philanthropy
o Possible area to explore (the paper is NOT limited to these topics)
Experience sponsoring/cosponsoring programs/activities that are committed to service on
campus and service off campus (i.e. Oxford or other communities)
How your chapter has developed a relationship or partnership with local/nonprofit
organization
Experience partnering with other fraternal organizations, campus organizations, Miami
University, and the local community when sponsoring/co-sponsoring community service
and/or philanthropy
How your chapter supports (through involvement or monetary donations) the
local/national philanthropies of other fraternal or campus organizations
8
Leadership and Values
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapter has membership
development plan for
members at all stages
Chapter is represented at
all mandated Cliff Office
leadership events and
trainings
Chapter hosts one program
per semester in regards to
leadership skills
Chapter leadership meets
with council advisor as
expected by the Cliff Office
Chapter plan submission
Cliff Office data collection
Chapter program submission
Cliff Office data collection
Officer Training
workshops
Values-based recruitment
workshops
Guest speakers about
leadership strategies or
opportunities
Presentations by members
who participate in Cliff,
National Headquarter or
other leadership
programming
Education about specific
chapter values
Fraternal Excellence Awards Questions:
1. After each semester, the chapter must submit a half page reflection paper on the best
program connected to Leadership and Values. Each reflection paper should identify the
program and explain why the chapter considers it to be the best. The selected program
must be submitted in the Hub as part of the Community Advancement Program. The half
page reflection for each pillar is to be submitted in the Hub no later than 30 days after the
last day of class. Reflection papers can be submitted anytime after the program entered
into the Hub as part of the Community Advancement Program.
2. At the end of fall semester, the chapter must submit a full page reflection paper on how
the chapter excelled in the pillar of Leadership and Values by discussing the
overarching themes listed below. This reflection paper does not have to be tied to a
specific program, unless the chapter desires to explore additional programs. This paper is
the opportunity for the chapter to share their journey over the past year. The story can
include successful moments, how the chapter overcame challenges, why your chapter is
unique, or simply, why your chapter exceeds the expectation of that particular pillar.
Overarching themes to discuss: Development of the Chapter, Leadership in the
Community, and Leadership Programs
Possible area to explore (the paper is NOT limited to these topics)
o An explanation of how chapter members live organization values in their
daily lives
o Leadership roles outside of the chapter held by members
o Chapter participation in regional or national organization leadership events
and Cliff office trainings and opportunities
9
Brotherhood and Sisterhood
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapter reports all events
(alcoholic and non-alcoholic)
to their respective council
Chapter has a plan in place
to hold various chapter
members accountable
Chapter hosts one program
per semester with a focus on
wellness (2nd
year initiative)
Cliff Office data collection
Chapter plan submission
Chapter program submission
Chapter attends CHOICES
Hosting risk management
program
Men’s health or women’s
health programs
Mental health programs
Attend National Hazing
Prevention Week
Programming
Programming revolving
around hazing, risk
management, alcohol
education, eating disorders,
etc. (2nd
year initiative)
Fraternal Excellence Awards Questions:
1. After each semester, the chapter must submit a half page reflection paper on the best
program connected to Brotherhood and Sisterhood. Each reflection paper should
identify the program and explain why the chapter considers it to be the best. The selected
program must be submitted in the Hub as part of the Community Advancement Program.
The half page reflection for each pillar is to be submitted in the Hub no later than 30 days
after the last day of class. Reflection papers can be submitted anytime after the program
entered into the Hub as part of the Community Advancement Program.
2. At the end of fall semester, the chapter must submit a full page reflection paper on how
the chapter excelled in the pillar of Brotherhood and Sisterhood by discussing the
overarching themes listed below. This reflection paper does not have to be tied to a
specific program, unless the chapter desires to explore additional programs. This paper is
the opportunity for the chapter to share their journey over the past year. The story can
include successful moments, how the chapter overcame challenges, why your chapter is
unique, or simply, why your chapter exceeds the expectation of that particular pillar.
Overarching themes to discuss: Fraternal Bond and Accountability
Possible area to explore (the paper is NOT limited to these topics)
o Initiatives chapter takes to promote wellness among members
o How the chapter enforces conduct expectations (judicial board procedures,
incentive programs, etc.)
o How the chapter promotes the fraternal bond between members at different
stages
o How the chapter promotes brotherhood or sisterhood among members
through programs or events
10
Community Engagement and Involvement
Minimum Standards: Evaluation Criteria: Programming Ideas:
Chapter participates in one
event with an org. within your
council
Chapter participates in
one event with an org. outside
your council
50% of chapter members
must be involved in an
organization outside of
chapter
Chapter hosts one
program per year related to
community engagement and
or global awareness (2nd
year
initiative)
Chapter hosts an
immersion to Oxford Program
(2nd
year initiative only)
Program submission form
Program submission form
Cliff Office Data Collection
Program submission form
Host an event with a student
organization outside of FSL
community
Programming focusing on
adjustment to living in
Oxford (signing leases,
managing properties, rights
and responsibilities of
Oxford residents)
Programming focusing on
social justice, power and
privilege, cultural
competency, or Miami Tribe
Attend event hosted by
Diversity Affairs office
Guest Speakers from
Diversity Affairs or LGBTQ
or Miami faculty
Fraternal Excellence Awards Questions:
1. After each semester, the chapter must submit a half page reflection paper on the best program
connected to Community Engagement and Involvement. Each reflection paper should identify
the program and explain why the chapter considers it to be the best. The selected program must be
submitted in the Hub as part of the Community Advancement Program. The half page reflection
for each pillar is to be submitted in the Hub no later than 30 days after the last day of class.
Reflection papers can be submitted anytime after the program entered into the Hub as part of the
Community Advancement Program.
2. At the end of fall semester, the chapter must submit a full page reflection paper on how the chapter
excelled in the pillar of Community Engagement and Involvement by discussing the
overarching themes listed below. This reflection paper does not have to be tied to a specific
program, unless the chapter desires to explore additional programs. This paper is the opportunity
for the chapter to share their journey over the past year. The story can include successful
moments, how the chapter overcame challenges, why your chapter is unique, or simply, why your
chapter exceeds the expectation of that particular pillar.
Overarching themes to discuss: Community Engagement and Involvements within
respective council, the Fraternity and Sorority Community, and Miami Community
Possible area to explore (the paper is NOT limited to these topics)
o How the chapter educates members on cultural competency and global issues
o How chapter promotes responsible living in the Miami and Oxford communities
o How the chapter is involved with organizations outside of their respective council
and how the chapter encourages member involvement outside of the chapter
11
SAMPLE Cliff Office Data Collection Worksheet
Name of Chapter _________________________________________
Checklist:
Chapter Reporting and Management
Updated Roster
Good financial standing with university
Cumulative GPA above 2.5 each semester
No Chapter Code violations
Scholarship and Learning:
Chapter GPA requirement to join above 2.5
Has Faculty/staff advisor
Community Service and Philanthropy:
Community Service hours reported through the Hub
Philanthropy money raised reported through Hub
Leadership and Values
Attended all mandated Cliff Events
Chapter leadership met with Council Advisor as mandated
Brotherhood and Sisterhood
Chapter reports all events to their respective councils
Community Engagement and Involvement
50% of chapter involved in outside activity as reported through the Hub
Minimum Standards Met:
Yes No
12
Sample Ongoing Program & Assessment Form Name of Program:
Date of Program:
Purpose of program #1:
Purpose of program #2:
Please select the pillar that best describes the program:
Scholarship & Learning
Community Service and Philanthropy
Leadership & Values
Brotherhood & Sisterhood
Community Engagement & Involvement
Description of Program:
Highlights of the program:
Number of attendees
Percentage of chapter members
Minimum Standard program
2nd
Year Program: % of members
Annual program
Program for the chapter
Program for the Fraternity and Sorority Community
Program for the Miami and/or Oxford Community
Non-Alcoholic event
If it is a Minimum Standards Program, it will link to this evaluation form
Evaluation method used:
Survey
Reflection papers
Tweets/#hashtag and/or social media
Group discussion
Small group discussion
Interviews
Rubrics
Instant polling
Case study analysis
Other [explanation]
How did you make sense of the results?
Results of evaluation relating to purpose #1:
Results of evaluation relating to purpose #2:
Additional findings:
How does this connect to the Cliff Office Goals?
How will you use these results to improve this specific program or other programs you host?
Attach evaluation data