Merced Community College District Board of Trustees meeting · Merced Community College District ....

Merced Community College District Board of Trustees meeting

held March 5, 2013

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:02 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Leonel Villareal brought forward a concern from CSEA regarding a hire for a Training Assistant listed on Personnel Schedule 13-40 citing nepotism and the position being requested to increase to full-time for the next fiscal year.

3. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: MCFA Chapter 770

c. LIABILITY CLAIM Claimant: Adam Rubio Agency claimed against: Merced Community College District

d. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

4. Resume Public Session

The public session reconvened at 6:07 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Gary Arzamendi, Wayne Hicks, Jean Upton Members Absent: Joe Gutierrez, Janique Johnson Others Present: Ronald C. Taylor, Marianne Tortorici, Joanne Schultz, Keith Law (MCFA), Leonel Villareal (CSEA), Marie Bruley (Academic Senate), Veronica Oforlea (Management Team), Karen Fritz, Douglas Godfrey, Frank Swiggart, John Albano, Esther Verinder, Emily Wallace, Stacey Hicks (Recording Secretary)

Board President Jordan reported out of closed session that the Board voted unanimously to approve the terms of a proposed settlement agreement identified on the agenda as item 3c. Trustee Lashbrook led the Pledge of Allegiance.

5. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board.

6. Additions and/or Changes to the Agenda None.

7. Granting of Tenure Drs. Tortorici and Walsh introduced the professors who are eligible for tenure and provided background information on each candidate.

MSC (Arzamendi/McCabe) to grant tenure to Julie Clark, Annette Haugen, Gabriel Cuarenta Gallegos, Julie Kehoe, Denisha Dawson, Kevin Slack, Bryan Donnelly, Bryan Tassey, Nancy Golz, James Thornburgh, and Heather Gonzalez. A short break was taken so the Board could congratulate the tenured faculty.

8. Presentations a. February Student of the Month

Karen Fritz introduced Douglas Godfrey as the February student of the month. She said his counselor and professor, Enrique Renteria, nominated him. Douglas is a veteran and has a perfect GPA.

Douglas expressed his appreciation for the award. He shared his philosophy on being a dedicated student. He thanked the great professors here who make it easy to perform as a student.

b. Campus Safety Dr. Schultz introduced Sergeant Frank Swiggart.

Sergeant Swiggart provided a presentation which highlighted the campus police department services and staff. He provided information on speed enforcement, problematic roadways, and congested areas on the Merced campus. He discussed various scenarios to address the issues presented. Trustee Hicks asked that Sergeant Swiggart bring forward to Dr. Schultz proposed solutions to these issues so the issues can be addressed.

c. Board Education – Fine and Performing Arts Dean John Albano highlighted the fine and performing arts department. He identified the degree programs offered, provided pictures of various students and their work, and discussed the theater events. Then former students Emily Wallace and Esther Verinder shared their experiences at Merced College and expressed their appreciation for the dedication of the professors in the music department. They also performed a musical piece.

9. Consideration of Consent Agenda MSC (McCabe/Hicks) to pull the position of Training Assistant, Tana Davidson, from item f. Personnel Schedule 13-40, for further investigation and information. MSC (McCabe/Hicks) to approve the consent agenda items as summarized below.

a. Minutes for Meeting held February 5, 2013 b. Contracts as summarized on Schedule 13-38 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 13-39 d. Resolutions 13-66 through 13-70, Intrabudget Transfers e. Resolutions 13-71 through 13-73, Use of Unbudgeted Funds f. Personnel Schedule 13-40, with modification described above g. Purchase Orders as Summarized on Schedule 13-41 h. Permission to Sell/Donate/Discard District Equipment as listed on

Schedule 13-42 i. Curriculum Revisions as Listed on Schedule 13-43

10. To the Board for Discussions and/or Action

a. Appointment of New Board Clerk Board President Jordan explained this item was discussed at the last meeting and he is now seeking formal action from the Board.

MSC (McCabe/Lashbrook) to appoint Gary Arzamendi as Board Clerk. Trustee Arzamendi abstained from the vote.

b. Appointment of Sub-Committee of the Board to Review Board’s Travel Guidelines Board President Jordan reminded the Board this item was discussed at the last meeting and he is now seeking formal action from the Board. MSC (McCabe/Arzamendi) to appoint Trustees Hicks, Upton, and Arzamendi to review the Board’s current travel guidelines and bring a recommendation to the full Board for modifications of the guidelines.

c. Approval of Follow-Up Accreditation Report Dr. Taylor stated Dr. Newins is on an accreditation visit at another college so he will be presenting this item. After reviewing our policy on accreditation, it was decided that the Board needs to take formal action to approve the report. Minor edits have been received from the Board and those edits will be done prior to submitting the report to the Commission.

Trustee Upton thanked everyone who has worked so diligently on the report.

MSC (Upton/Arzamendi) to approve the Follow-Up Accreditation Report as presented.

d. Proposed Administrative Reorganization – Phase I Dr. Taylor stated over the last three weeks there has been a large amount of dialogue and input into the proposed reorganization plan from the campus community. He appreciates the time taken by all staff to review the plan and provide thoughtful feedback. He reviewed his reorganization plan for phase I.

There was discussion on the proposed reorganization. MSC (Hicks/Lashbrook) to approve the proposed administrative reorganization – phase I as presented. Trustee Arzamendi voted no.

e. Plan for Replacement/Deferral of SERP Retiree Positions Dr. Taylor reviewed his recommendations for replacement or deferral of positions being vacated by a retirement through SERP.

Discussion occurred and concerns were brought forward. MSC (Hicks/Lashbrook) to approve the plan with the addition of replacing the Librarian, Math 2 Instructor and Switchboard Operator.

f. Purchase of Used Toyota Vehicles Dr. Schultz said this is for the automotive technology program to stay in line with the National Automotive Technician Education Foundation standards. The proposal received seems to be appropriate. MSC (Arzamendi/Hicks) to approve the purchase of fourteen used Toyota vehicles in the amount of $100,000 from Razzari Auto Center located in Merced, CA.

g. Set Date for Board’s Budget Workshop Board President Jordan said March 19 at 4:00 p.m. has been proposed for a budget workshop for the Board and all college constituents are invited to attend.

MSC (Hicks/Arzamendi) to hold a budget workshop for the Board on March 19, 2013 at 4:00 p.m.

11. To the Board for Information a. Quarterly Financial Status Report 2012-13 Fiscal Year; Quarter Ended

December 31, 2012 Dr. Schultz gave a brief overview of the 311Q report for the quarter ended December 31, 2012.

There was discussion on the information in the report and the college budget.

b. Administrative Procedure 7120 – Recruitment and Selection Dr. Taylor said this item is for information as it only affects the Administrative Procedure. This addresses part of the accreditation recommendation related to Human Resources.

13. Information & Questions

a. From Academic Senate Marie Bruley reported after experiencing the hiring prioritization process the Senate is considering a resolution to address revising part of the process. Program investigations in journalism and foster care are being done with recommendations coming forward on those programs once the investigations are complete.

b. From Faculty Association Keith Law announced part-time faculty appreciation month will be on the Board’s agenda next month. Faculty who put on programs in the arts are not compensated for that work and MCFA would like to address this issue. He thanked Trustees Lashbrook and Upton for attending a dinner with faculty.

c. From Classified Senate Wilma Prine stated classified staff appreciated the forums Dr. Taylor held on the reorganization plan. Classified staff development day is coming on April 4 and more details will be shared soon. The nomination form for Classified Staff of the year has been sent out and everyone is encouraged to nominate an outstanding classified staff member.

d. From CSEA Leonel Villareal said Dr. Taylor and Trustee Lashbrook attended the last chapter meeting and he thanked them for their attendance. At that meeting Dr. Taylor provided information on the reorganization plan which gave classified an opportunity to ask questions and provide feedback to him directly.

e. From Management Team Veronica Oforlea said management has been reviewing management hiring procedures brought forward from Human Resources and has provided feedback on the document that was developed. Management is also involved with providing feedback on the proposed management evaluation process. Denise Butler was recognized as the Bravo award recipient for the last quarter of 2012. Management will be assisting with classified staff development day.

f. From Board Members Trustee Lashbrook enjoyed attending the CSEA meeting. She appreciated the dinner with faculty. She hopes to be able to attend more activities on campus.

Trustee Upton attended the Academic Senate accreditation institute and she said it was one of the best conferences she has attended. She thanked Stacey Hicks for the campus tour. She enjoyed dinner with MCFA. Trustee Arzamendi thanked everyone for their attendance and participation at tonight’s meeting. Trustee Hicks expressed his appreciation for the meetings with the Vice Presidents and thanked them for their time. The information is helpful when making decisions. He was glad to hear from attendees tonight on the important issues placed before the Board. Trustee McCabe asked Dean Dower to express the Board’s congratulations to Community Services for the receiving an award from the Association of Community and Continuing Education recognizing the quality of their online registration/management system. This is a state-level award. Trustee Jordan appreciated everyone’s patience tonight and is impressed with the work of Dr. Taylor and the staff. If we continue to work together we will keep moving forward.

g. Superintendent’s Report Dr. Taylor congratulated the women’s basketball team on their win over the weekend. He congratulated Community Services for the ACCE award they received. He thanked Cherie Davis and our researchers for successfully pursuing an appeal with the federal government on our status as one of the nation’s Hispanic-Serving Agricultural Colleges and Universities. With this appeal the door is open to likely streams of federal funding. He will send a message to the Trustees regarding upcoming Trustee events.

14. Future Discussion Items from Board Members There were none.

15. Second Closed Session

A second closed session was not needed.

The meeting was adjourned at 10:02 p.m. Approved

Secretary to the Board of Trustees

Merced Community College District Board of Trustees meeting

held March 19, 2013

1. Public Session Call to Order Board President (Dennis Jordan) called the meeting to order at 4:02 p.m. The meeting was held in the Staff Dining Room on the Merced College Campus in Merced. Trustee Jordan led the Pledge of Allegiance.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez Members Absent: Janique Johnson Others Present: Ronald C. Taylor, Joanne Schultz, Joe Allison, Stacey Hicks (Recording Secretary)

3. Budget Workshop Dr. Schultz and Joe Allison provided information to the Board on the budget process which included the following items:

State budget timeline – The items included in the preliminary budget, tentative budget, and adopted budget were explained. The timeline for the State budget process was explained. The budget calendar for development of the Merced College budget was reviewed.

Common terms of Community College finance – A handout which listed common terms and acronyms was provided. The key terms and acronyms were explained. The hierarchy of authority for California Community Colleges was discussed. The deferral of payments from the state was explained. Components of Revenue – The breakdown of apportionment system-wide and the components of revenue for Merced College were reviewed. The First Principal Apportionment (P1) Certification which is based on the first period enrollment report was studied. 2012-13 budget assumptions – The revenue and expense assumptions that the current fiscal year’s budget was built on were discussed. Cost cutting strategies were reviewed. Reserves, cash flow, and TRANS were explained.

Next Year’s Budget – The areas for review at the next budget workshop were reviewed. Some of the line item changes that are included in the 2013-14 budget were described.

Trustee Upton thanked all staff who put together the information presented. Trustee Jordan stated he would like the line items that could be changed, either up or down, highlighted in the next workshop. Trustee Lashbrook asked for a history comparison of management, faculty, and classified salaries. Keith Law asked for three scenarios for the 2013-14 budget that would show terrible, moderate, and great projections. The meeting was adjourned at 5:47 p.m. Approved

Secretary to the Board of Trustees

Merced CollegeContract Summary for April 2, 2013 Board Meeting

Schedule 13-44Contract Number

Description

MC2265A M. Tortorici

Addendum to original contract with Hilmar Cheese Company and MCCD WPLRC/Contract Ed. (03/11/13 to 06/30/13) to provide two additional Pivot Table and Intermediate Excel Training (fee based/not-for-credit). Additional income to District $1,600.00. The original contract MC2265 for $1,600.00 was approved by the Board on March 05, 2013.

MC2267 M. Tortorici

Affiliation Agreement between Madera Community Hospital and MCCD Allied Health (08/01/13 to 07/31/16) for sonography program clinical experience . No cost to District.

MC2268 J. Schultz

Agreement with Bank of New York Mellon Trust Company (01/29/13 to completion of services) to provide Arbitrage rebate calculation services for the Districts 2006 series Bond Refunding Program. Cost to District is $3,750.

MC2269 M. Tortorici

Affiliation Agreement with Sutter Gould Medical Foundation and MCCD Allied Health (08-01-13 to 07-31-16) for sonography program clinical experience . No cost to District.

MC2270 M. Tortorici

Agreement with Merced County Development Resource Center and MCCD WPLRC/Contract Ed. (04/12/13 to 06/30/13) for Customer Service and Manager/Supervisor trainings (fee-based/not-for-credit). Income to District $2,456.50.

MC2271 M. Tortorici (categorical)

A Youth Entrepreneurship Grant Award Grant Sub-agreement with Rancho Santiago Community College District (03/01/13 to 02/28/14) to provide Youth Entrepreneurship Program (YEP) services within Subcontractor's (Region 5) territory. (Grant #12-172-055) The purpose is to bring ownership concepts to youth ages 14-27. Income to District $50,000.00

MC2272 M. Tortorici

Agreement with Alia Corporation and MCCD WPLRC/Contract Ed. (04/12/13 to 05/01/13) for Conflict Resolution training (fee-based/not-for-credit). Income to District $800.

MC2273 M. Tortorici

Affiliation Agreement with Turlock Imaging Services and MCCD Allied Health (08/01/13 to 07/31/16) for sonography program clinical experience. No cost to District.

MC2274 J. Schultz

A contract between Doris Williams and The District (04/04/2013 to 12/31/13) to assist with calculation of the Districts Federal Facilities and Administrative Cost Rate (Indirect Cost). Cost to District $1,500.

MC2275 (categorical)

A contract between the Chancellors Office and Merced College Allied Health Program (07/01/2012 to 06/30/2013) grant for Registered Nursing Program Enrollment and Growth Retention (grant #12-116-024). Income to District $260,687.

MC2275A (categorical)

Contract Amendment No.1 between the Chancellors Office and Merced College Allied Health Program(07/01/2012 to 09/30/2013) grant for the Registered Nursing Program Enrollment and Growth Retention (grant #12-116-024). Contract extended from July 1, 2013 to September 30, 2013. No Cost to District.

MC2276 Project services agreement with Stevens Consulting and District (02/07/13 - 12/31/13) for Interest Based Bargaining Training and facilitate negotiations. Cost to District not to exceed $10,000.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 13-45April 2, 2013

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 2/4/2013 3110003 3110075 86,175.22 General 2/11/2013 3112759 3112829 1,047,185.86 General 2/19/2013 3115360 3115420 84,702.35 General 2/21/2013 3116067 3116067 248.83 General 2/25/2013 3118080 3118088 3,686.43

Categorical 1 2/4/2013 3110076 3110080 3,204.68 Categorical 1 2/11/2013 3112830 3112842 40,678.23 Categorical 1 2/19/2013 3115421 3115425 363.31 Categorical 1 2/25/2013 3117881 3117888 1,906.24

Categorical 2 2/4/2013 3110081 3110085 4,144.70 Categorical 2 2/11/2013 3112843 3112858 27,562.98 Categorical 2 2/19/2013 3115426 3115431 12,638.76 Categorical 2 2/21/2013 3116068 3116068 775.58 Categorical 2 2/25/2013 3117889 3117901 7,327.48

Child Development 2/4/2013 3110086 3110089 3,023.09 Child Development 2/11/2013 3112859 3112862 4,524.58 Child Development 2/19/2013 3115432 3115433 1,266.17 Child Development 2/25/2013 3117902 3117902 913.75

MC Farm 2/4/2013 3110090 3110094 416.05 MC Farm 2/11/2013 3112863 3112864 1,896.78 MC Farm 2/19/2013 3115434 3115434 75.28 MC Farm 2/25/2013 3117903 3117904 1,038.17

Capital Projects 2/4/2013 3110095 3110097 2,603.35 Capital Projects 2/11/2013 3112865 3112866 7,420.00 Capital Projects 2/19/2013 3115435 3115436 25,892.66 Capital Projects 2/25/2013 3117905 3117906 95,667.06

Bond Construction SFID1B 2/4/2013 3110098 3110099 893.26 Bond Construction SFID1B 2/11/2013 3112867 3112870 4,067.93 Bond Construction SFID1B 2/19/2013 3115437 3115437 363.00 Bond Construction SFID1B 2/21/2013 3116069 3116069 44,581.05

ASMC 2/11/2013 3112871 3112880 500.00 ASMC 2/25/2013 3117907 3117907 67.39

1,515,810.22

B. Payroll Registers:General 2/8/2013 431,820.76 Work Study 2/8/2013 32,607.28 General 2/28/2013 2,445,102.59

Total: 2,909,530.63

Annual totalsJul 2012 1,409,112.26

Aug 2012 2,732,513.01 Sep 2012 3,002,323.65 Oct 2012 3,029,069.21 Nov 2012 3,041,643.21 Dec 2012 3,020,556.32 Jan 2013 2,933,152.61 Feb 2013 2,909,530.63 Mar 2013Apr 2013May 2013Jun 2013

Total: 22,077,900.90

C. Trip Requests:General Fund 12,855.00 Categorical I Fund 6,490.00 Categorical II Fund 6,619.00 Child Development Fund - MC Farm Fund - ASMC Fund - Total: 25,964.00

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 13-74

REQUEST FOR INTRABUDGET TRANSFER March 25, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 2nd day of April, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

2000 1,060 5000 689 6000 2,933

TOTAL 4,682

4000 4,682

TOTAL 4,682

GENERAL FUND INTRABUDGET TRANSFER

MARCH 25, 2013

4400 Supplies – Vice President, Student Personnel 1 – 5300 Membership – Vice President, Student Personnel 1 + To provide for membership (Newins) 4300 Supplies – Athletics 47 – 5200 Meals/Lodging – Athletics 47 + To provide for meals/lodging (Taylor) 5000 Tournament Fees – Athletics 319 – 4300 Supplies – Athletics 319 + To provide for supplies (Taylor) 4400 Supplies – Research & Development 44 – 5000 Contract Service – Research & Development 44 + To provide for contract service (Peterson/Walsh) 6400 Equipment – Physical Education 1,000 – 4300 Supplies – Physical Education 1,000 + To provide for supplies (Tortorici) 4300 Supplies – Athletics 132 – 5200 Meals/Lodging – Athletics 132 + To provide for meals/lodging (Taylor) 4400 Supplies – Art Gallery 120 – 5200 Meeting Expense – Art Gallery 120 + To provide for meeting expense (Tortorici) 5800 Unallocated – Dean Area 6 450 – 6400 Equipment – Dean Area 6 450 + To provide for a computer (Tortorici) 4400 Supplies – Fiscal Service 3,000 – 5600 Bank Service – Fiscal Service 3,000 + To provide for bank service fees (Schultz) 4300 Supplies – Biology 8 – 5200 Conference Travel – Biology 8 + To provide for conference travel (Tortorici)

GENERAL FUND MARCH 25, 2013 PAGE 2 4400 Supplies – Student Personnel Administration 600 – 6400 Equipment – Student Personnel Administration 600 – 5200 Conference Travel – Student Personnel Administration 1,200 + To provide for conference travel (Newins) 5000 Unallocated – Dean Area 6 250 – 2300 Classified – Dean Area 6 250 + To provide for salaries (Tortorici) 4300 Supplies – Biology 810 – 2400 Classified – Biology 810 + To provide for salaries (Tortorici) 4400 Supplies – Purchasing 1,500 – 6400 Equipment – Purchasing 1,500 + To provide for a printer (Schultz) 5800 Unallocated – Vice President, Instruction 279 – 4300 Supplies – Biology 279 + To provide for supplies (Tortorici) 4300 Supplies – Nurse, LVN 200 – 5300 Postage – Allied Health 200 + To provide for postage (Tortorici) 4300 Supplies – English 500 – 5300 Duplicating – English 1,139 – 6400 Equipment – English 1,639 + To provide for a copier (Tortorici) 4400 Supplies – Superintendent/President 500 – 5000 Moving Expense - Superintendent/President 500 + To provide for moving expense (Taylor) 4400 Supplies – Dean Area 5 436 – 6400 Equipment – Drama 436 + To provide for a computer (Tortorici) 4400 Supplies – Security 50 – 5300 Shipping – Security 50 + To provide for shipping (Schultz)

GENERAL FUND MARCH 25, 2013 PAGE 3 4400 Supplies – Dean Area 5 508 – 6400 Equipment – Dean Area 5 508 + To provide for a computer (Tortorici) 5600 Equipment Repair – Ag Production 198 – 4300 Supplies – Ag Production 198 + To provide for supplies (Tortorici) 5600 License/Permit – Dean Area 5 1,200 – 4300 Supplies – Drama 1,200 + To provide for supplies (Tortorici) 5000 Medical Exam – Sports Medicine 1,778 – 4300 Supplies – Athletics 1,778 + To provide for supplies (Tortorici) 4400 Supplies – Purchasing 1,000 – 5300 Advertising – Purchasing 1,000 + To provide for advertising (Schultz)

SUMMARY

To: From:

2000 Classified 1,060 5000 Services 689 6000 Equipment 2,933

TOTAL 4,682

4000 Supplies 4,682 TOTAL 4,682


Merced, CA 95348-2898

Resolution 13-75

REQUEST FOR INTRABUDGET TRANSFER March 25, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 2nd day of April, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

4000 4,728 7000 61,625

TOTAL 66,353

1000 8,034 2000 18,906 3000 12,422 5000 26,976 6000 15

TOTAL 66,353

CATEGORICAL I FUND INTRABUDGET TRANSFER

MARCH 25, 2013

5800 Unallocated – Hilmar Cheese 1,921 – 7300 Intra Fund – Hilmar Cheese 1,921 + To provide for contract education fees (Tortorici) 5800 Unallocated – Regional Waste Management 113 – 7300 Intra Fund – Regional Waste Management 113 + To provide for indirect costs (Tortorici) 5800 Unallocated - Regional Waste Management 1,019 – 7300 Intra Fund - Regional Waste Management 1,019 + To provide for contract education fees (Tortorici) 5800 Unallocated – WIA, Advanced Welding 1,327 – 1400 Certificated – WIA, Advanced Welding 1,275 + 3000 Benefits – WIA, Advanced Welding 52 + To provide for salary & benefits (Tortorici) 4300 Supplies – WIA, Allied Health 500 – 5800 Unallocated – WIA, Allied Health 36,238 – 7000 Intra Fund – WIA, Allied Health 36,738 + To provide for contract education fees (Tortorici) 2000 Classified – Cal Works 9,102 – 3000 Benefits – Cal Works 4,835 – 4000 Supplies – Cal Works 7,088 + 5000 Conference Travel – Cal Works 2,850 + 7000 Other Student Aid – Cal Works 3,999 + To provide for supplies, conference travel, & other student aid (Newins) 2000 Classified – TANF 13,404 – 3000 Benefits – TANF 7,497 – 5800 Unallocated – TANF 20,901 + Reallocation due to salary & benefit savings (Newins) 1400 Certificated – RTF Time 3,600 – 2300 Classified – RTF Time 3,600 + To provide for salaries (Tortorici) 1000 Certificated – Career Advancement Academy 4,196 – 2300 Classified – Career Advancement Academy 50 – 3000 Benefits – Career Advancement Academy 370 – 6400 Equipment – Career Advancement Academy 15 –

7600 Other Student Aid – Career Advancement Academy 88 – 4000 Supplies – Career Advancement Academy 4,438 + 5000 Conference Travel – Career Advancement Academy 281 + To provide for supplies & conference travel (Tortorici) 1200 Certificated – CARE 271 – 3000 Benefits – CARE 271 + To provide for benefits (Newins) 5800 Unallocated – Basic Skills 1,421 – 4400 Supplies – Basic Skills 1,421 + To provide for supplies (Tortorici) 5200 Meeting Expense – Staff Development 55 – 2300 Classified – Staff Development 50 + 3000 Benefits – Staff Development 5 + To provide for salaries & benefits (Taylor) 1400 Certificated – Human Service Agency 1,242 – 3000 Benefits – Human Service Agency 48 – 4000 Supplies – Human Service Agency 7,719 – 5800 Unallocated – Human Service Agency 1,334 – 7000 Intra Fund – Human Service Agency 10,343 + To provide for contract education fees (Tortorici) 5000 Unallocated – Modesto Irrigation District 7,580 – 7000 Intra Fund – Modesto Irrigation District 7,580 + To provide for contract education fees (Tortorici) SUMMARY

To: From:

4000 Supplies 4,728 7000 Other Outgo 61,625

TOTAL 66,353

1000 Certificated 8,034 2000 Classified 18,906 3000 Benefits 12,422 5000 Services 26,976 6000 Equipment 15

TOTAL 66,353


Merced, CA 95348-2898

Resolution 13-76

REQUEST FOR INTRABUDGET TRANSFER March 25, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 2nd day of April, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT_________ Signed__________________________

Secretary of the Board Date____________________________

3000 462 7900 2,877

TOTAL 3,339

1000 403 4000 2,191 5000 600 6000 145

TOTAL 3,339

CATEGORICAL II FUND INTRABUDGET TRANSFER

MARCH 25, 2013

5800 Unallocated – State, Disabled Student Services (DSS) 750 – 4400 Supplies – State, DSS 750 + To provide for supplies (Newins) 7900 Contingency – Student Health 1,000 – 5200 Local Travel – Student Health 1,000 + To provide for local travel (Newins) 4300 Supplies – Registered Nurse, Enrollment Growth 145 – 6400 Equipment – Registered Nurse, Enrollment Growth 145 + To provide additional funds for computers (Tortorici) 7900 Contingency – Student Health 1,877 – 1200 Certificated – Student Health 403 + 3000 Benefits – Student Health 1,124 + 5000 Duplicating – Student Health 350 + To provide for salaries, benefits, & duplicating (Newins) 3000 Benefits – RN Dignity Health 1,586 – 4300 Supplies – RN Dignity Health 1,586 + To provide for supplies (Tortorici)

To: From:

1000 Certificated 403 4000 Supplies 2,191 5000 Services 600 6000 Equipment 145

TOTAL 3,339

3000 Benefits 462 7900 Contingency 2,877

TOTAL 3,339


Merced, CA 95348-2898

Resolution 13-77

REQUEST FOR INTRABUDGET TRANSFER March 25, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the SFID#1 MERCED FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 2nd day of April, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

5600 500

TOTAL 500

7900 500

TOTAL 500

SFID #1 MERCED INTRABUDGET TRANSFER

MARCH 25, 2013 7900 Contingency – General Reserve 500 – 5600 Fees & Fines – SFID1 500 + To provide for bond Administrative fees (Schultz)

SUMMARY To: From:

5600 Services 500 TOTAL 500

7900 Contingency 500 TOTAL 500


Merced, CA 95348-2898

RESOLUTION 13-78 FOR USE OF UNBUDGETED FUNDS

March 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $11,102 listed below.

a) 8190 Other Federal – NSF CREATE 1,500 + b) 8889 Other Student Fees – Criminal Justice 9,602 + a) To provide for conference travel, membership, duplicating

(Peterson/Walsh) b) To provide for ammo & art supplies (Tortorici)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898

RESOLUTION 13-79 FOR USE OF UNBUDGETED FUNDS March 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $143,835 as listed below.

a) 8140 TANF 3,216 – b) 8620 Categorical Apportionment – Cal Works 10,424 – c) 8620 Categorical Apportionment – Basic Skills 13,542 + d) 8890 Other Local Revenue – Merced Educational Center 85,635 + e) 8899 Other Local Revenue – Contract Education 4,894 + f) 8990 Intra Fund – Contract Education 13,105 + g) 8991 Intra Fund – Merced Educational Center 40,299 +

a) To revise budget per approved state allocation (Newins) b) To revise budget per approved state allocation (Newins) c) To revise budget per approved state allocation (Tortorici) d) To establish new UC Merced agreement (Schultz) e) To establish new contract education agreements (Tortorici) f) To provide for contract education fees (Tortorici) g) To establish new UC Merced agreement (Schultz)


AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________


Merced, CA 95348-2898


March 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be decreased by $3,072 as listed below.

8620 Categorical Apportionment – BFAP 3,072 – Reduction due to program budget adjustment (Newins)

PASSED AND ADOPTED, this 2nd day of April, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date________________________


Merced, CA 95348-2898


March 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $2,655 listed below.

8895 Club Revenue 2,655 + To augment from club activities (Newins)





Merced, CA 95348-2898


March 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the WORK STUDY FUND be decreased by $1,454 listed below.

8991 Intra Fund – Cal Works 1,454 – To revise budget per state Cal Works work study allocation (Newins)




PERSONNEL SCHEDULE 13-46 April 2, 2013

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular None

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date Addington, Vernal Math 91, sub 47.99 Spring 13 * Akers-Porter, Tina Edu 112b 49.77 Spring 13 R Albano, Valerie Biol 01 Lg class 54.34 Spring 13 Alcorn, William Fire 63a, b 47.06 Spring 13 * Alvarez, Claire Regn 25, Allh 67, Edu 112c 47.99 Spring 13 * Alvarez, Claire Co-op Ed 47.99 Spring 13 Alvernaz, Barbara Engl 01a, sub 54.38 Spring 13 * Arguelles, Marcus Anth 02 53.45 Spring 13 Azevedo-Cline, Erika Co-op Ed 47.06 Spring 13 R Baker, William Engl 14 48.88 Spring 13 Bauerman, H. Merton Chem 02al sub 53.45 Spring 13 R Bell, Steve Math 91, b, 90 52.56 Spring 13 *

Bell, Steve

Agriculture & Natural Resources Field Day

640 stip

Spring 13

Bhaskar, Hansa Math c, sub 48.88 Spring 13

Blackmore, Cynthia

Coord of CEO T-shirt printing Business, Maint Scheduling & Facilitation

2,600 stip 2,600 stip 2,600 stip

Spring 13

Blackmore, Cynthia Aom 56,sub 47.06 Spring 13

Blackmore, Cynthia

CIO Entrepreneurship Business Comp Organizer –Cal Soap CTE Outreach

1,000 stip

Spring 13

Blias, Robert Fire 63b 47.06 Spring 13 * Bonstein, James Study Central Wkshop 50 stip Spring 13 * Bonstein, James Comm 01, Study Central 55.27 Spring 13 * Boyle, Steven Weld 40a, 06, 45, 07 53.45 Spring 13 *

Boyle, Steven

Agriculture & Natural Resources Field Day Ag

200 stip

Spring 13

Employee Assignment Salary Hire Date Mech

R Brooke, Bob Math 15, 81, Edu 112b 54.38 Spring 13 * Bruley, Marie Math 81, 80 55.27 Spring 13 Bultena, John Study Central, Engl 01a sub 55.27 Spring 13 Cabezut-Ortiz, Delores Co-op Ed 55.27 Spring 13 * Cambridge, Isabel Guid 54 55.27 Spring 13 Camp, Karen Engl 01a, sub 53.45 Spring 13 Canal, Daniel Engl 01a, sub 47.95 Spring 13 Caredio, Sharon Art 17b,c 47.99 Spring 13 R

Casey, Jessica

Phed 01k,l,Phed 03,c,d, Hlth 10

48.92

Spring 13

Cates, Karen Engl 80 54.34 Spring 13 * Cazares, Kitty Regn 01, 27, 35 56.20 Spring 13 Choi, Stephen Crim 42d 54.34 Spring 13 Cisneros, Manuel Math 80 sub 47.06 Spring 13 *

Coahran, Scott

Study Central Wkshop

50 stip 50 stip

Spring 13

* Coburn, Cary Biol 02 54.34 Spring 13 R Col-Hamm, Caren Vocn 40 52.56 Spring 13 * Constantinescu, Eugen Elct 35 55.27 Spring 13

Cornec, Ronan

Beginning Microsoft Video Wkshop Presenter

175 stip

Spring 13

Cornec, Ronan

Excel Pivot Table Training

175 stip 175 stip

Spring 13

Cosio, Janice Phsc 01, 01l, Astr 01 sub 47.95 Spring 13

Craig, Elaine

Sexual Harrassment AB1825 Presenter

300 stip

Spring 13

Craig, Elaine

Two Sexual Harrassment Wkshops MC2247

600 stip

Spring 13

* Crombie, Karen Biol 16, 01 Lg Class 55.27 Spring 13 R Culver, Melissa Edu 112a 46.13 Spring 13 *

Cuarenta Gallegos, Gabriel

Math 81

53.41

Spring 13

Dahman, Nathaniel Mus 36a sub 47.95 Spring 13 I Danielson, Doreen Engl 84 47.95 Spring 13 * Daughdrill, Joshua Engl 03 sub 51.63 Spring 13 * Daughdrill, Joshua Study Central, Tut 106 51.63 Spring 13 R

Davies, Robert

Geol 01, 02, Phsc 01l, Astr 01 Lg Class

48.88

Spring 13

*

Davies, Robert

Geology Comprehensive Prog Review

1,000 stip

Spring 13

* Davis, Glenn Co-op Ed 55.27 Spring 13 Davis, Lindsay LRC 47.95 Spring 13 * Dawson, Denisha Chem 04a 53.41 Spring 13 I Degen, Dana Assist Softball Coach 2,700 stip Spring 13

Employee Assignment Salary Hire Date

Deziga, Anthony

TAACCCT Grant Program Outreach & Recruitment Mech Ag

46.13

Spring 13

Dietz, Theodore Co-op Ed 49.81 Spring 13 * Doiel, Mark Mus 41a 55.27 Spring 13 *

Donaher, Kimberly

Gen Counseling, Study Central, Tut 106, Agbs 30

55.27

Spring 13

*

Donaher, Kimberly

Agriculture & Natural Resources Field Day Farm Record Books

720 stip

Spring 13

* Donnelly, Bryan Fire 34 55.27 Spring 13 *

Donnelly, Bryan

Taaccct Grant Healthcare Paramedic Prg

5,000 stip

Spring 13

* Donnelly, Shelley Edu 112c 47.99 Spring 13

Donovan, Timothy

Agriculture & Natural Resources Field Day –Small Gas Engines

800 stip

Spring 13

Downey, Colleen Regn 25 48.92 Spring 13 * Dunn, Paul Mech 32 49.81 Spring 13 *

Dunn, Paul

Agriculture & Natural Resources Field Day-Farm Power

800 stip

Spring 13

* Eighmey, Patricia Med 717 48.92 Spring 13 *

Eighmey, Patricia

Career Advancement Academy Staff Dev Wkshop 3CSN

100 stip

Spring 13

Enos, Kathryn Co-op Ed 50.74 Spring 13 * Enriquez, Michael Hlth 10 53.41 Spring 13 Espinoza, Virginia Regn 35 46.13 Spring 13 R

Estrella, Carl

Study Central, Biol 01, Lg Class

55.27

Spring 13

Evans, James Fire 63a, b 46.13 Spring 13 * Falahi, Amir Gen Counseling 49.81 Spring 13 *

Farao, Jaime

Agriculture & Natural Resources Field Day-Live Stock Judging

920 stip

Spring 13

* Ferguson, Lou Gen Counseling 55.27 Spring 13 * Fishman, Darol Indt 10 55.27 Spring 13 *

Fishman, Darol

Agriculture & Natural Resources Field Day-Ag Mech

800 stip

Spring 13

*

Flatt, Susan

Engl 84, Study Central Tut 106

55.27

Spring 13

Foy, Louis Asst B-Ball Coach 1,200 stip Spring 13 R Fregene, Paul Chem 02al, Study Central, 54.34 Spring 13

Employee Assignment Salary Hire Date Chem 02a Lg Class Garcia Martinez, Juan Cpsc 30 sub 49.81 Spring 13 * Gargano, Gary Study Central, Psyc 01a 54.34 Spring 13 * Gargova, Svetla Edu 112b 49.81 Spring 13 Goodfellow, Kimber Biol 01 48.92 Spring 13 * Gonzales, Heather Engl 01a 53.41 Spring 13 * Gregory, Aaron Auto 42, 44, 55, Co-op Ed 47.99 Spring 13 * Gregory, Aaron Tune in Tune up Event 200 stip Spring 13 * Grise, Rochelle Regn 35 55.27 Spring 13 * Hallman, Max Hnrs 40 55.27 Spring 13 *

Haugen, Annette

CIO Entrepreneurship Business Comp Organizer-Cal Soap CTE Outreach

600 stip

Spring 13

* Heidelbach, Carin Dram 70h 53.41 Spring 13

Helfgott, Susan

Taaccct Grant Counseling Paramedic Prog

50.74

Spring 13

Hiser, Robert Auto 51 48.92 Spring 13 * Hoornaert, Don Auto 62, 36, 32 55.27 Spring 13 * Hoornaert, Don Tune in Tune up Event 200 stip Spring 13 * Huddleston, Allen Co-op Ed, Phed 10d, c 47.99 Spring 13 * Hundley, Amy Engl 85 55.27 Spring 13 * Huntington, Pamela Engl 81, 81l, 80l 54.34 Spring 13 Hurley, Mason Fire 63a 46.13 Spring 13 Johnston, Jessica Co-op ed 50.74 Spring 13 Jordan, Janet Mceli, sub 52.56 Spring 13 R Jordan, Lana Phys 04a,b,c, Lg class 55.27 Spring 13 * Igo, Megan Biol 18 54.34 Spring 13 * Kahlert, Shirley Study Central, Engl 85, 81 55.27 Spring 13 Kanarowski, David Auto 04, 47 47.99 Spring 13 * Kanemoto, Kathleen Cpsc 30 52.52 Spring 13 * Kehoe, Julie Edu 112b 47.95 Spring 13 R

Kekahuna, Paul

Edu 112a, Edu112a sub Cpsc 30

48.92

Spring 13

* Keller, Susan Biol 16, Lg Class 53.45 Spring 13

Kelly, Patrick

Men’s & Women’s B-Ball Official Scorekeeper

90 stip

Spring 13

Kelly, Patrick Phed 10b,c,d 54.38 Spring 13 Kettering, Jeff Crim 42d 55.27 Spring 13 * Kimoto, Susan Engl 85, load bank 55.27 Spring 13

Kingsley, James

Men’s & Women’s Basketball Official Scorekeeper

120 stip

Spring 13

Lacey, Edgar Mgmt 50h 47.06 Spring 13 Lacey, Edgar Time Mgmt Wkshop 900 stip Spring 13 Laney, Lindsay Mceli 49.81 Spring 13 * Law, Keith Art 24a 53.41 Spring 13


Lawrence, Andrea

Career Advancement Academy Staff Dev Wkshop 3CSN

100 stip

Spring 13

* Leonard, Brandon Edu 112b, Math c, 91 54.34 Spring 13 * Lewis, Anthony Guid 52, Phed 03 49.81 Spring 13 * Lorenz, Michael Hist 17a 53.41 Spring 13 * Macias, Jennifer Regn 17 46.13 Spring 13 R Macias, Mireya Biol 02, Lg Class 55.27 Spring 13 Madruga, Morgan Fire 63a, b 46.13 Spring 13 R Malekzadeh, Behrouz Math c, 80 54.38 Spring 13 Maples Williams, Inga Tut 106, Guid 30 54.34 Spring 13 Markarian, Brett Fire 63a, b 46.13 Spring 13 Marrison, Timothy Fire 63b 46.13 Spring 13 Martin, William Crim 42d 47.99 Spring 13 Martinez, Victoria Eops Counseling 53.41 Spring 13

Mason, Carol

Math c sub, Math 80, Study Central, Tut 106, Edu 112b

50.74

Spring 13

Mattoon, Darrell Gen Counseling 55.27 Spring 13 * McBride, Jennifer Study Central Wkshop 50 stip Spring 13 * McBride, Jennifer Tut 106 55.27 Spring 13 * McCall Scott Phed 10d, 03, 13a, 13b 52.56 Spring 13 * McCandless, Michael Engl 85 53.45 Spring 13 * McDonald, Travis Edu 112b, Math 04a,c, 81 53.41 Spring 13

McGhee, Suzanne

Women’s Softball Coach

2,535 stip 2535 stip

Spring 13

* McMillan, Wendy Guid 48 55.27 Spring 13 Medefind, Cory Engl 84, sub 47.95 Spring 13 * Meidinger, Mai Edu 112b, 80, c int 55.27 Spring 13 * Meidinger, Stephan Edu 112b 55.27 Spring 13 *

Meidinger, Stephan

Taaccct Grant – Hlthcare & Ag/Mech

4,000 stip

Spring 13

* Mitchell, Patrick Edu 112b, 80 50.70 Spring 13 R Modafferi, Edward Bio 01, Lg Class 53.41 Spring 13 R Mohan, Raj Math c, 81 48.92 Spring 13 * Montoya, John Math c, 80, 81 55.27 Spring 13 Morriston, Joshua Dram 10, sub 49.77 Spring 13 * Murphy, Joel Co-op Ed 51.59 Spring 13 * Nagano, Jeffrey Indt 50 47.99 Spring 13 Nelson, Patrice Accompanist 500 stip Spring 13 * Nicoll-Johnson, Mark Engl 84 55.27 Spring 13

Obrey, Diane

Student Success Coord RN Program

46.13

Spring 13

*

Ortiz, Keri

Taaccct Grant- Hlthcare & Ag/Mech

4,000 stip

Spring 13

Paplos, Dimitra Mceli sub 47.95 Spring 13


Pedretti, Joel

Asst Baseball Coach

675 stip 675 stip 675 stip 675 stip

Spring 13

* Penney, Barbara Co-op Ed, Clvd 01, 03 56.20 Spring 13 * Perlin, Alana Art 41a 53.41 Spring 13 Pierce, Stephen Study Central Wkshop 50 stip Spring 13 * Pimentel, Myshellee Co-op Ed 55.27 Spring 13 *

Pimentel, Myshellee

Liberal Studies Coord Co-op Coord

1,500 stip 1,500 stip

Spring 13

* Piro, Vincent Engl 81l, 85 49.81 Spring 13

Pistoresi, Patty

I’m a Supervisor Wkshop Presenter

450 stip

Spring 13

Pistoresi, Patty

Cultural & Gen Diversity Wkshop

450 stip

Spring 13

Pistoresi, Patty

Two Emotional Intelligence Wkshops

1,000 stip

Spring 13

Pistoresi, Patty Mgmt: Styling for Success 450 stip Spring13 Pistoresi, Patty CAA Staff Dev Wkshop 100 stip Spring 13 * Provencio, Gloria Edu 112c, Regn 35, 02 55.27 Spring 13 *

Provencio, Gloria

RN enrollment Growth Grant Director Fall 2012

1,280 stip

Fall 12

Pryor, Bobbie

Asst Track & Field Coach

850 stip 850 stip

Spring 13

Rahn, Jeremy Fire 63a, b 47.99 Spring 13 Rawling, Mary-Michal Assist Volleyball Coach 1,800 stip Spring 13

Regalo, Richard

Agriculture & Natural Resources Field Day-Ag Mech

200 stip

Spring 13

Regalo, Richard Mig Welding 1,000 stip Spring 13 *

Reintke, Toni

Facebook and Youtube Wkshop Presenter Twitter and Linked in Wkshop Presenter

225 stip

225 stip

Spring 13

* Renteria, Enrique Guid 45 55.27 Spring 13 Rentfrow, Richard Crim 42d 47.99 Spring 13 Rentfrow, Richard Crim 42d 47.99 Spring 13 *

Retemeyer, Jim

Study Central, Edu 112b, Math 81, 80, 04a

51.63

Spring 13

* Roduner, Stacey Clvd 02 int 53.45 Spring 13

Roper, Richard

Cust Service Wkshops Turlock Unified School District

650 stip

Spring 13

* Rose, Katherine Co-op Ed, Edu 112c 55.27 Spring 13 * Russell, William Phed 10b, d, Phed 36b, 03 55.27 Spring 13

Employee Assignment Salary Hire Date * Saich, Edward Co-op Ed 55.27 Spring 13 R Schindler, Wanda Edu 112c, Regn 16, 17, 37 55.27 Spring 13 Severo, Salvador Hlth 10, Phed 10d 49.81 Spring 13 Shea Akers, Stefani Engl 01a sub 49.77 Spring 13 * Sigismond, Dee Chem 02a 54.34 Spring 13 * Sparks, Rox ann Vocn 40 51.63 Spring 13 * Stapleton, Ian Study Central, Edu 112a 55.27 Spring 13 * Stearns, Janice Regn 47 55.27 Spring 13 *

Steeley, Jodette

Study Central, Tut 106, Hist 17b int

54.34

Spring 13

Strauch, Robert Fire 63a 46.13 Spring 13 *

Tassey, Bryan

Agriculture & natural Resources Field Day-Landscape Horticulture Judge

620 stip

Spring 13

Taylor, Ken Mus 12 47.95 Spring 13 * Tenn, Brandon Chem 04b 53.41 Spring 13 Thatcher, David Engl 80, sub 56.20 Spring 13 * Thornburgh, James Engr 05 49.77 Spring 13 Tiffany, Adam Fire 63a, b 46.13 Spring 13 I Tomerlin, Jeffrey Fire 63a, b 46.13 Spring 13 * Vangay, Jonas Anth 10, Hmng 01 split 55.27 Spring 13 VanHoogmoed, Andy Fire 63a 46.13 Spring 13 Vierra, Sandra Biol 01 sub 50.74 Spring 13 * Viorel, George Engl 84 55.27 Spring 13 R Vitato, Jan Edu 112a 47.99 Spring 13 * Walls, William Elct 41, 71ae 47.99 Spring 13 *

Walls, William

NSF Create Solar PV Prog Curriculum Dev& PV Trainer

1,442 stip

Fall 12

*

Walls, William

NSF Create Solar PV Prog Curriculum Dev & PV Trainer

1,442 stip

Spring 13

* Weathers, April Chem 04a 51.63 Spring 13 Wegner, Mikel Co-op Ed 47.99 Spring 13 Werness, George Phil 10 55.27 Spring 13 Whited, Brenda Biol 50 sub 48.88 Spring 13 R

Whited, Brenda

Biol 01, Tut 106, Study Central

48.88

Spring 13

Wilde, William Crim 42d 47.99 Spring 13 Williamson, Linda Casra Module 2 MC2172 270 stip Summr 13

Williamson, Linda

Casra module 2 – Merced County mental Health

270 stip

Spring 13

R Wilson, Krista Chem 02al, Lg Class 55.27 Spring 13 * Wilson, Lenice Engl 01b 51.63 Spring 13 R Withers, Margaret Engl 81l 54.34 Spring 13 * Withers, Margaret Study Central Wkshop 50 stip Spring 13

Employee Assignment Salary Hire Date * Yanagi, Cary Study Central 55.27 Spring 13 Zelinsky, Richard Edu 112c, Radt 40 sub 46.13 Spring 13

Zepeda, Eva

Study Central Wkshop

50 stip 50 stip 50 stip

Spring 13

I InitialHire R Revised * Full-time faculty e equivalency C. Separations None D. Miscellaneous

None Classified/Management Employment

A. Regular

Davidson, Tana Training Asst $13.75/hr 4/8/13

B. Hourly/Short-term

Employee Assignment Salary Hire Date Bird, Clark CS Instr Lap Swim $204.00 stip 1/2/13-2/28/13

Cardaropoli, April

CS Instr Fitness Boot Camp

$192.00 stip

1/3/13-2/28/13

Cardaropoli, April

CS Instr Fitness Boot Camp

$98.00 stip

1/2/13-2/27/13

Dunham, Kristine

CS Instr HS Water Polo

$100.00 stip

1/3/13-1/31/13

Duran, Ronald CS Instr Aikido $305.00 stip 1/8/13-2/28/13 Fishman, David Instr Supp Tech II $15.16/hr 3/5/13-4/19/13 Garris, Colleen CS Instr Fitness Lab $308.00 stip 1/2/13-2/27/13 Gentry, Seth CS Instr Lap Swim $146.00 stip 1/2/13-2/28/13

Gonzalez, Bianca

CSD Instr Belly Dance Wkshop

$50.00 stip

4/5/13

Gonzalez, Bianca CSD Instr Belly Dance $654.00 stip 1/22/13-3/14/13 Gosseett, William CS Instr Lap Swim $52.00 stip 1/2/13-2/28/13 Holmes, Angela CS Instr Zumba sess 3 $268.00 stip 1/7/13-2/27/13 Imrogno, Roger Cs Instr Fitness Lab $308.00 stip 1/2/13-2/27/13

Jimenez, Edith

CS Instr Earring Creations

$48.00 stip

3/5/13-3/19/13

Lee, Richard Custodian I sub $12.46/hr 3/6/13-6/30/13 McCall, Scott CS Instr Lap Swim $63.00 stip 1/2/13-2/28/13 Rucker, Lisa CS Instr Lap Swim $209.00 stip 1/2/13-2/28/13 Serna, Rebecca CS Instr Lap Swim $261.00 stip 1/14/13-2/28/13 Strickland, Robert CS Instr Lap Swim $204.00 stip 1/2/13-2/28/13 Yang, Nao Tou Custodian I sub $12.46/hr 3/4/13-6/30/13 I InitialHire R Revised

C. Separations Employee Assignment Action Dates Mohr, Phyllis Lib Media/Bookstore Clerk Resignation 5/24/13 D. Miscellaneous

Employee Assignment Action Dates Aguilar, Fabian Counseling Intern Volunteer 3/13/13-5/24/13 Quigley, Beverly Admin Asst Temp Reclass 3/6/13-5/01/13

Quigley, Beverly

Clerk Typist

Increase in Assign 19 to 40 hours

3/6/13-4/02/13

Martin, Jeanette Help Desk Lead LOA 1/29/13-4/1/13

Last Name First Name Work CenterAguayo Perez Christian Tutorial-LBAlcazar Ariana Child Development CenterArmendarez Tracy SwitchboardAzizian Narineh BookstoreBarrientos-Smith Ayssa Child Development CenterBogue Tristen TutorialBrandon Marie Child Development CenterCatino Kyle TutorialCosta Allison Tutorial-LBDeLeon Priscilla Tutorial-LBDiaz Manuela TutorialDonvan Arisah Office of Relations with SchoolsGarcia Andres TutorialGomez Huver Tutorial - LBGonzalez Jeremias TutorialGuzman Juanita TutorialKitzmiller Melissa Tutorial-LBLong Devon TutorialMaldonado Ortiz Monica Tutorial-LBOrnelas Richard AgricultureReinert Devon TutorialRico Rosalva Child Development CenterRodriguez Guadalupe Tutorial - LBRussell Joshua Tutorial - LBSmith Sesli Tutorial - LBSpankowski Thomas Tutorial

General FundMarch 2013 Hires

Last Name First Name Work CenterAguero Jose Operations - LBAlcaras Eric Audio VisualAlexander Camisha Admissions & RecordsAlexander Nicole Child Development CenterArmendarez Tracey SwitchboardBarrera Yesenia Financial AidBautista Roman Child Development CenterBess Larry Athletics-Football OfficeBorja-Garcia Erica Tri-CollegeBosley Allison SwitchboardBuffer Rebecca CALFireButler Brittani Child Development CenterCarter Danielle DSS-LBChand Sandya Office of Relations with SchoolsChavez-Garcia Francelia Child Development CenterCowan Nicole Boys & Girls ClubDominguez-Jaimes Melody ReprographicsDumford Katie AgricultureEgli Jordan Boys and Girls ClubFowler Amber TheaterFox Walter Financial AidGarcia Arturo Financial AidGarcia Saille Irving Compter Lab - LBGil Jasmin TutorialGoodwin Laurie Study CentralHigareda Jessica Tri-CollegeHowley Kim Child Development CenterKelley Lysa ArtLamar Darius Athletics-Volleyball OfficeLeischner Nicholas Computer LabLopez-Arellano Minerva Child Development CenterLor Chee TaherMann Malcolm AthleticsMarquez Juan HPECMartin Julianna Operations-LBMartinez Angelica CalWORKsMartinez Ignacio Strength LabMayoral-Barragon Victoria LibraryMcDaniel Erin DSSMcGuinness Stephanie Computer Lab

Federal Work StudyMar-13

McHenry Lindsey HPECMelton Bryant TheaterMendoza Jesus MC FoundationMerrill Amy Reading LabMoreno Yesenia Child Development CenterMoreno Viridiana HPECNava Lucero Child Development CenterOlmos Danielle CounselingOlmos Benitez Karen Child Development CenterOrtega Jacqueline Child Development CenterPew Robert AthleticsRamos-Alvarez Ariana Student Services - LBRenison Alyssa Biology LabRoberts Michael Strength LabSaeteurn Jason MailroomSanders Chelesa Taher-CalWORKsSandoval Guerra Irma CalFIRESimar Cody Athletics-BaseballSmith Javon AthleticsStamps Jessica Computer LabStrange Pepper Admissions & RecordsThomas Charles Athletics-WaterpoloTownsend David Office of Relations with SchoolsTran Mary Financial AidValencia Viviana Social ScienceVang Alexander Audio VisualVega Emily Tutorial - LBVelazquez Mildred Reading LabWheat Vanessa Child Development CenterWomack Gary Athletics-FootballWoodward Jason GroundsYang Deena Sci/Math/Engr

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT APRIL 2, 2013, MEETING OF THE BOARD

Schedule 13-47

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 65

$52,272.84

Board Designated Fund (121) 1

$1,513.61

Categorical Fund I (123) 20

$26,523.52

Categorical Fund II (124) 13

$138,115.69

Child Development Fund (330) 2

$824.97

Merced College Farm Fund (340) 7

$11,528.42

Capital Projects Fund (410) 1

$1,728.00

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 109

$232,507.05

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated February 20, 2013, through March 20, 2013, are reflected above. For this period a total of 109 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Orders and the Purchase Orders listed above.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 02, 2013 MEETING OF THE BOARD

Schedule 13-48

Item: Authorization To Declare Unusable Furniture and Equipment

Surplus Property Presented By: Joanne Schultz For: Information Action X

Background Information The District Warehouse has miscellaneous equipment listed below that is in unusable condition. Each item is no longer needed by the District and has an estimated value of less than $5,000. Quantity Unit Description Department 4 Ea Toyota Engines

(This item previously went to the board on January 16, 2013. One item was listed as three (3) Cars and the other item was listed as one (1) Pickup Truck. That was an incorrect description and this is an update of the correct description the item.)

IT

8 Ea CPUs ITS 12 Ea Laptops ITS 9 Ea Printers Various 1 Ea Desk DSS 3 Ea VCRs BRC 2 Ea Network Boxes ITS 1 Ea EKG Machine BRC 6 Ea Partisans Pieces Various 4 Ea Tape Recorders BRC 1 Ea Scanner Warehouse 2 Ea Desk Lamps Various

The Board of Trustees has the authority under section 81450-81452 of the Education Code to sell, auction, donate, or otherwise dispose of District equipment or materials that are unusable, obsolete, or no longer needed for District use.

Recommendation/Requested Action Board approval is requested to declare these items surplus property and authorize disposal of the property in accordance with the Education Code directive.

CURRICULUM REVISIONS FROM February 21, 2013 (Changes effective Summer 2013 unless stated otherwise)

Schedule 13-49

DISTANCE EDUCATION PERMANENCY DRFT-05 Engineering Graphics VIRT-50 Virtual Office COURSE CHANGES/TITLE 5 REVIEW ACTG-52 Payroll Records and Accounting AOM-52A Keyboarding Speed and Accuracy ATHL-01K Intercollegiate Softball ATHL-03 Athletic Conditioning AUTO-42 Automotive Electrical Systems AUTO-51 Advanced Automotive Body Repair and Refinishing AUTO-55 Automotive Emissions Level 1 and 2 Training BIOL-32 Introduction to Biotechnology CORR-42 Control and Supervision in Corrections CORR-43 Correctional Interviewing and Counseling CPSC-40A Networking for Home and Small Businesses CROP-10 Elements of Cereal Grain Production CROP-12 Commercial Vegetable and Garden Production DRFT-04A Fundamentals of Computer-Aided Drafting DRFT-04B Introduction to 3D DRFT-04C Introduction to Parametric Modeling DRFT-05 Technical Graphics ELCT-40A Networking for Home and Small Businesses ELCT-41 Industrial Motor and Equipment Control (Applications of Electronics)

ELCT-42B Advanced Topics in PLC Configuration and Programming (Applications of Electronics)

ENGR-15 Elementary Mechanics (Statics) FIRE-67A Rope Rescue FIRE 69B First Responder Re-Certification FPRO-13 Fruit Tree Maintenance GEOL-01 Physical Geology GEOL-02 Historical Geology KINE-02 First Aid and CPR for Professional Rescuer MATH-B Applied Mathematics MED-717 Medical Assisting PHSC-01L Introduction to Physical and Earth Science Laboratory PLSC-13 Economic Entomology READ-80 Foundations in Reading II READ-81 Foundations in Reading III REGN-15 Foundations of Nursing REGN-18 Pharmacology in Nursing Practice SOIL-10 Soil Science SOIL-11 Fertilizers and Soil Amendments SONO-40 Basic Ultrasound Physics SONO-41 Introduction to Sonography VIRT-50 Virtual Office

NEW COURSE PROPOSALS BIOL-32L Introduction to Biotechnology Lab ELCT-57 Advanced Topics in Mechatronics/Automated Systems ENG-201 College Prep English 1: Reading ENG-202 College Prep English 2: Writing KINE-12A Beginning Baseball KINE-12B Intermediate Baseball KINE-21A Beginning Water Polo KINE-22A Beginning Swimming KINE-22B Intermediate Swimming KINE-22C Advanced Swimming REGN-24 Acute Medical/Surgical and Nursing of the Childbearing Family REGN-34 Advanced Medical/Surgical Nursing and Pediatric Nursing REGN-44 Acute Medical/Surgical Nursing and Mental Health Nursing VIRT-55 Social Media Strategist IGETC/CSU GE/AA BREADTH SECOND READING BIOL-32 Introduction to Biotechnology IGETC-Area5B

CSU-GE-AreaB2 BIOL-32L Introduction to Biotechnology Lab IGETC-Area5C

CSU-GE-AreaB3 DRAM-12 Acting I IGETC-Area3A

CSU-GE-AreaC1 MCCD-AreaC GEOL-02 Historical Geology CSU-GE-AreaB3

REGN-34 Advanced Medical/Surgical Nursing and Pediatric Nursing CSU-GE-AreaE

IGETC/CSU GE/AA BREADTH FIRST READING ATHL-01K Intercollegiate Softball MCCD-AreaE2 BIOL-32 Introduction to Biotechnology MCCD-AreaB2 BIOL-32L Introduction to Biotechnology Lab MCCD-AreaB2 GEOL-02 Historical Geology MCCD-AreaB1 KINE-12A Beginning Baseball MCCD-AreaE2 KINE-12B Intermediate Baseball MCCD-AreaE2 KINE-21A Beginning Water Polo MCCD-AreaE2 KINE-22A Beginning Swimming MCCD-AreaE2 KINE-22B Intermediate Swimming MCCD-AreaE2 KINE-22C Advanced Swimming MCCD-AreaE2 REGN-34 Advanced Medical/Surgical Nursing and

Pediatric Nursing MCCD-AreaE1

SONO-41 Introduction to Sonography Computer and Information Literacy Add: CILC Area G Remove: CILC Area C Remove: CILC Area F

PROGRAM CHANGES A.A. Toyota-approved Auto Technology to A.A. Master Auto Technology C.T. Toyota-approved Auto Technology to C.T. Master Auto Technology A.S. Diesel Equipment Technology C.T. Diesel Equipment Technology A.A. Industrial Electronics Technology to A.A. Mechatronics/Automated Systems Technology C.T. Industrial Electronics Technology to C.T. Mechatronics/Automated Systems Technology A.A. Foods and Nutrition C.L. Foods and Nutrition A.S. Mechanized Agriculture Technology/Heavy Equipment Mechanics to A.S. Mechanized Agriculture C.T. Mechanized Agriculture Technology/Heavy Equipment Mechanics to C.T. Mechanized Agriculture C.L. Compact Power Equipment A.S. Nursing, Registered C.E. Virtual Office Professional A.A. Welding Technology C.L. Welding Technology to C.L. Advanced Welding and Metal Fabrication NEW PROGRAM A.S. Paramedic C.T. Paramedic C.B. Entry Level Welding PROGRAM INACTIVATIONS A.A. Diesel Equipment Technology A.A. Mechanized Agriculture Technology/Heavy Equipment Mechanics COURSE INACTIVATION BIOL-04AH Honors Fundamentals of Biology - The Cell and Evolution BIOL-04BH Honors Diversity of Life: Morphology and Physiology BIOL-40 Experience in Human Dissection ELCT-55B Conduit Bending Theory ENGL-80L Foundations in Reading II Laboratory ENGL-81L Foundations in Reading III Laboratory ENGR-05 Engineering Graphics SCI-39A-ZZ Special Topics in Science WELD-48 Special Problems in Welding Technology

CURRICULUM REVISIONS FROM March 7, 2013 (Changes effective Summer 2014 unless stated otherwise)

COURSE CHANGES/TITLE 5 REVIEW DRAM-02 Drama Production

IGETC/CSU GE/AA BREADTH SECOND READING ATHL-01K Intercollegiate Softball MCCD-AreaE2 BIOL-32 Introduction to Biotechnology MCCD-AreaB2 BIOL-32L Introduction to Biotechnology Lab MCCD-AreaB2 GEOL-02 Historical Geology MCCD-AreaB1 KINE-12A Beginning Baseball MCCD-AreaE2 KINE-12B Intermediate Baseball MCCD-AreaE2 KINE-21A Beginning Water Polo MCCD-AreaE2 KINE-22A Beginning Swimming MCCD-AreaE2 KINE-22B Intermediate Swimming MCCD-AreaE2 KINE-22C Advanced Swimming MCCD-AreaE2 REGN-34 Advanced Medical/Surgical Nursing and

Pediatric Nursing MCCD-AreaE1

SONO-41 Introduction to Sonography Computer and Information Literacy Add: CILC Area G Remove: CILC Area C Remove: CILC Area F


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 2, 2013, MEETING OF THE BOARD

Item: Request to Issue TRAN for 2013-14 Presented By: Joanne Schultz For: Information______ Action__X__ Background Information This will be the seventeenth year that the Administration will be requesting the Board of Trustees to authorize the issuance of tax and revenue anticipation notes (TRAN). The purpose of the TRAN is to increase available cash balances, which provide operating moneys to cover cash shortfalls. In normal years cash shortfalls can arise from the timing differential of monthly cash receipts (mainly tax receipts) and cash disbursements throughout the year. In recent years, the State of California has continued to defer apportionment payments to community colleges, resulting in a greater need for short-term borrowing solutions. The attached resolution authorizes the issuance of TRANs by the Merced Community College District in the amount not to exceed $10,000,000. The 2013-14 TRAN will be dated July 1, 2013, and the maturity will not exceed 12 months. The TRAN will be issued through a statewide financing program sponsored by the Community College League of California. The advantages of participating in the Community College League’s TRAN program rather than an individual financing or another pooled TRANs, are many. The costs are lower because the other participating community college districts share the costs of issuance. There are standardized documentation and credit criteria employed in the financing, as well as a streamlined issuance process. Finally, there is the ability to obtain the highest credit rating on the financing based upon the program’s pool membership. The resolution authorizes various financing documentation, including a purchase agreement and an Indenture, which are on file in the Director of Business and Fiscal Services’ office. The resolution authorizes the Superintendent/President,

the Vice President of Administrative Services, and Director of Business and Fiscal Services to sign financing documentation in connection with the issuance of the TRAN. The resolution also appoints the law firm of Stradling Yocca Carlson & Rauth as bond counsel to the District. Stradling is a law firm, which specializes in municipal bond law. Recommendation/Requested Action It is recommended that the Board of Trustees adopt the attached resolution. Attachments: Resolution Authorizing the Issuance of 2013-14 Tax and Revenue Anticipation Note and Participation in the Community College League of California Cash Flow Financing Program.

MERCED COMMUNITY COLLEGE DISTRICT RESOLUTION

NUMBER 13-83

RESOLUTION AUTHORIZING AND APPROVING THE BORROWING OF FUNDS FOR FISCAL YEAR 2013-2014; THE ISSUANCE AND SALE OF A 2013-2014 TAX AND REVENUE ANTICIPATION NOTE THEREFORE AND PARTICIPATION IN THE COMMUNITY COLLEGE LEAGUE OF CALIFORNIA TAX AND REVENUE ANTICIPATION NOTES PROGRAM

WHEREAS, local agencies are authorized by Section 53850 to 53858, both inclusive, of the Government Code of the State of California (the “Act”) (being Article 7.6, Chapter 4, Part 1, Division 2, Title 5 of the Government Code) to borrow money by the issuance of temporary notes;

WHEREAS, the Governing Board (the “Legislative Body”) of the community college district specified in Section 23 hereof (the “District”) has determined that a sum (the “Principal Amount”), not to exceed the Maximum Amount of Borrowing specified in Section 23 hereof, which Principal Amount is to be confirmed and set forth in the Pricing Confirmation (as defined in Section 4 hereof), is needed for the requirements of the District, to satisfy operating or capital obligations of the District, and that it is necessary that said Principal Amount be borrowed for such purpose at this time by the issuance of a note or notes therefore in anticipation of the receipt of taxes, income, revenue, cash receipts and other moneys of the District, as further described herein, for fiscal year ending June 30, 2014 (“Repayment Fiscal Year”);

WHEREAS, the District hereby determines to borrow, for the purposes set forth above, the Principal Amount by the issuance of the Note (defined herein), in one or more series, on either a tax-exempt or taxable basis, as hereinafter defined;

WHEREAS, because the District does not have fiscal accountability status pursuant to Section 85266 of the Education Code of the State of California, it requests the Board of Supervisors of the County (as defined herein) to borrow, on the District’s behalf, the Principal Amount by the issuance of the Note;

WHEREAS, pursuant to Section 53853 of the Act, if the Board of Supervisors of the County fails or refuses to authorize by resolution the issuance of the Note within the time period specified in said Section 53853, following receipt of this Resolution, and the Note is issued in conjunction with tax and revenue anticipation notes, in one or more series, of other Issuers (as hereinafter defined), the District may issue the Note in its name pursuant to the terms stated herein;

WHEREAS, it appears, and this Legislative Body hereby finds and determines, that the Principal Amount, when added to the interest payable thereon, does not exceed eighty-five percent (85%) of the estimated amount of the uncollected Unrestricted Revenues (defined herein) available for the payment of the principal of the Note and the interest thereon;

WHEREAS, no money has heretofore been borrowed by or on behalf of the District through the issuance of tax and revenue anticipation notes or temporary notes in anticipation of such Unrestricted Revenues;

WHEREAS, pursuant to Section 53856 of the Act, any Unrestricted Revenues can be pledged for the payment of the principal of the Note and the interest thereon (as hereinafter provided);

WHEREAS, the District has determined that it is in the best interests of the District to participate in the Community College League of California Tax and Revenue Anticipation Note Program (the “Program”), whereby participating local agencies (collectively, the “Issuers”) will simultaneously issue tax and revenue anticipation notes;

WHEREAS, the District desires to have its Note (defined herein) marketed together with some or all of the notes issued by the Issuers participating in the Program;

WHEREAS, the underwriter or placement agent appointed in Section 21 hereof (the “Underwriter”), will structure one or more pools of notes or series of note participations (referred to herein as the “Note Participations”, the “Series” and/or the “Series of Note Participations”) distinguished by (i) whether and what type(s) of Credit Instrument (as hereinafter defined) secures notes comprising each Series by the principal amounts of the notes assigned to the Pool, (ii) whether interest on the Series of Note Participations is a fixed rate of interest or a variable rate of interest swapped to a fixed rate, (iii) whether interest on the Series of Note Participations is includable in gross income for federal income tax purposes, or (iv) other factors, all of which the District hereby authorizes the Underwriter to determine;

WHEREAS, the Program requires the Issuers participating in any particular Series to deposit their tax and revenue anticipation notes with a trustee pursuant to a trust agreement (the “Trust Agreement”) among such Issuers, the District, the California Community College Financing Authority (the “Authority”) and Wilmington Trust, National Association, as trustee (the “Trustee”);

WHEREAS, the Trust Agreement provides, among other things, that for the benefit of Owners of Note Participations, that the District shall provide notices of the occurrence of certain enumerated events, as further described herein.

WHEREAS, the Program requires the Trustee, pursuant to the Trust Agreement, to execute and deliver the Note Participations evidencing and representing proportionate, undivided interests in the payments of principal of and interest on the tax and revenue anticipation notes issued by the Issuers comprising such Series;

WHEREAS, the District desires to have the Trustee execute and deliver a Series of Note Participations which evidence and represent interests of the owners thereof in the Note and the Notes issued by other Issuers in such Series;

WHEREAS, as additional security for the owners of the Note Participations, all or a portion of the payments by all of the Issuers of their respective notes may or may not be secured either by an irrevocable letter (or letters) of credit or policy (or policies) of insurance or

other credit instrument (or instruments) (collectively, the “Credit Instrument”) issued by the credit provider or credit providers designated in the Trust Agreement, as finally executed (collectively, the “Credit Provider”), which may be issued pursuant to a credit agreement or agreements or commitment letter or letters designated in the Trust Agreement (collectively, the “Credit Agreement”) between the Issuers and the respective Credit Provider;

WHEREAS, in the event that a Credit Instrument is unavailable, the District has determined that it is desirable to authorize a portion of the premium or proceeds received from the sale of the Note to be deposited, along with the moneys received from the sale of Notes of other Issuers, into a reserve account to be held by the Trustee pursuant to the Trust Agreement and for the benefit of Owners of the Note Participations;

WHEREAS, the net proceeds of the Note may be invested by the District in Permitted Investments (as defined in the Trust Agreement) or in any other investment permitted by the laws of the State of California, as now in effect and as hereafter amended, modified or supplemented from time to time;

WHEREAS, the Program requires that each participating Issuer approve the Trust Agreement and the alternative Credit Instruments, if any, in substantially the forms presented to the Legislative Body, or, in the case of the Credit Instruments, if any, and if not presented, in a form which complies with such requirements and standards as may be determined by the Legislative Body, with the final form and type of Credit Instrument and corresponding Credit Agreement, if any, determined upon execution by the Authorized Representative of the Pricing Confirmation;

WHEREAS, pursuant to the Program each participating Issuer will be responsible for its share of (a) the fees of the Trustee and the costs of issuing the applicable Series of Note Participations, and (b), if applicable, the fees of the Credit Provider, the Issuer's allocable share of all Reimbursement Obligations, if any (as defined herein);

WHEREAS, pursuant to the Program, the Note and the Notes issued by other Issuers participating in the same Series (all as evidenced and represented by a Series of Note Participations) will be offered for public sale or private placement through negotiation with the Underwriter or placement agent pursuant to the terms and provisions of a purchase agreement or comparable placement agent agreement, as applicable (collectively, the “Purchase Agreement”) or sold on a competitive bid basis;

WHEREAS, the District has determined that, in order to reduce interest costs, it may be desirable to enter into one or more interest rate swaps; and

WHEREAS, it is necessary to engage the services of certain professionals to assist the District in its participation in the Program;

NOW, THEREFORE, this Legislative Body hereby finds, determines, declares and resolves as follows:

Section 1. Recitals. This Legislative Body hereby finds and determines that all the above recitals are true and correct.

Section 2. Authorization of Issuance. This Legislative Body hereby determines to borrow solely for the purpose of anticipating certain taxes, income, revenue (including, but not limited to, revenue from the state and federal governments), cash receipts and other moneys of the District (including moneys deposited in inactive or term deposits but excepting certain moneys encumbered for a special purpose) generally available for the payment of current expenses and other obligations of the District (collectively, the “Unrestricted Revenues”), by the issuance of one or more series of taxable or tax-exempt note or notes in the aggregate Principal Amount under Sections 53850 et seq. of the Act, designated the District’s “2013-2014 Tax and Revenue Anticipation Note,” with an appropriate series designation if more than one note is issued (collectively, the “Note”), to be issued in the form of a fully registered note or notes in the Principal Amount thereof, to be dated the date of its delivery to the initial purchaser thereof, to mature (without option of prior redemption) not more than 13 months thereafter on a date indicated on the face thereof and determined in the Pricing Confirmation (the “Maturity Date”), and to bear interest, payable on its Maturity Date and computed upon the basis of a 360-day year consisting of twelve 30-day months, or a 365 or 366 day year, as the case may be, and actual days elapsed, at a rate or rates, if more than one Note is issued, not to exceed the rate authorized by law, as determined in the Pricing Confirmation and indicated on the face of the Note (the “Note Rate”).

If the Note as evidenced and represented by the Series of Note Participations is secured in whole or in part by a Credit Instrument or such Credit Instrument secures the Note in whole or in part and all principal of and interest on the Note is not paid in full at maturity or if payment of principal and/or interest on the Note is paid (in whole or in part) by a draw under, payment by or claim upon a Credit Instrument which draw or claim is not fully reimbursed on such date, such Note shall become a Defaulted Note (as defined in the Trust Agreement), and the unpaid portion thereof (including the interest component, if applicable, or the portion thereof with respect to which a Credit Instrument applies for which reimbursement on a draw, payment or claim has not been fully made) shall be deemed outstanding and shall continue to bear interest thereafter until paid at the Default Rate (as defined in the Trust Agreement). If the Note as evidenced and represented by the Series of Note Participations is unsecured in whole or in part and the Note is not fully paid at maturity, the unpaid portion thereof (or the portion thereof to which no Credit Instrument applies which is unpaid) shall be deemed outstanding and shall continue to bear interest thereafter until paid at the Default Rate. In each case set forth in the preceding two sentences, the obligation of the District with respect to such Defaulted Note or unpaid Note shall not be a debt or liability of the District prohibited by Article XVI, Section 18 of the California Constitution and the District shall not be liable thereon except to the extent of any lawfully available revenues, as provided in Section 8 hereof.

The percentage of the Note as evidenced and represented by the Series of Note Participations to which a Credit Instrument, if any, applies (the “Secured Percentage”) shall be equal to the amount of the Credit Instrument divided by the aggregate amount of unpaid principal of and interest on notes (or portions thereof) of all Issuers of Notes comprising such Series of Note Participations, expressed as a percentage (but not greater than 100%) as of the maturity date. Both the principal of and interest on the Note shall be payable in lawful money of the United States of America, but only upon surrender thereof, at the corporate trust office of the Trustee in Costa Mesa, California.

Anything in this Resolution to the contrary notwithstanding, the Pricing Confirmation may specify that a portion of the authorized Principal Amount of the Note shall be issued as a separate series of taxable Note the interest on which is includable in the gross income of the holder thereof for federal income tax purposes (a “Taxable Note”). In such event, the Taxable Note shall be issued with an appropriate series designation and other terms reflecting such taxability of interest income, including without limitation, a taxable Note Rate and a taxable Default Rate; the terms of the Note, and other terms as appropriate, shall be deemed to include or refer to such Taxable Note; and the agreements, covenants and provisions set forth in this Resolution to be performed by or on behalf of the District shall be for the equal and proportionate benefit, security and protection of the holder of any Note without preference, priority or distinction as to security or otherwise of any Note over any other Note.

In the event the Board of Supervisors of the County fails or refuses to authorize the issuance of the Note within the time period specified in Section 53853 of the Act, following receipt of this Resolution, this Board hereby authorizes issuance of such Note, in the District’s name, in one or more series, pursuant to the terms stated in this Section 2 and this Resolution. Except as provided in Section 19(B) hereof, the Note shall be issued in conjunction with the note or notes of one or more other Issuers as part of the Program and within the meaning of Section 53853 of the Act.

Section 3. Form of Note. The Note shall be issued in fully registered form without coupons and shall be substantially in the form and substance set forth in Exhibit A, as attached hereto and by reference incorporated herein, the blanks in said form to be filled in with appropriate words and figures to be inserted or determined at or prior to the execution and delivery of the Note.

Section 4. Sale of Note; Delegation. Unless sold competitively, the Note as evidenced and represented by the Note Participations shall be sold to the Underwriter or other purchaser pursuant to the terms and provisions of the Purchase Agreement. The form of the Purchase Agreement, including the form of the Pricing Confirmation set forth as an exhibit thereto (the “Pricing Confirmation”), on file with the clerk or secretary of the Legislative Body, is hereby approved. The authorized representatives set forth in Section 23 hereof, or a designated deputy thereof (the “Authorized Representatives”), each alone, are hereby authorized and directed to execute and deliver the Purchase Agreement in substantially said form, with such changes thereto as such Authorized Representative shall approve, such approval to be conclusively evidenced by his or her execution and delivery thereof; provided, however, that the Note Rate shall not exceed that authorized by law, and that the District's pro rata share of Underwriter's discount on the Note, when added to the District's share of the costs of issuance of the Note Participations, shall not exceed 1.0% of the Principal Amount of the Note and the Principal Amount shall not exceed the Maximum Amount of Borrowing. Delivery of an executed copy of the Pricing Confirmation by fax or telecopy shall be deemed effective execution and delivery for all purposes.

Section 5. Program Approval. The Note shall be combined with notes of other Issuers into a Series and shall be sold simultaneously with such other notes of that Series supported by the Credit Instrument (if any) referred to in the Pricing Confirmation, and shall be evidenced and represented by the Note Participations which shall evidence and represent

proportionate, undivided interests in the Note in the proportion that the face amount of the Note bears to the total aggregate face amount of the Note and the notes issued by other Issuers which the Series of Note Participations represent. Such Note Participations may be delivered in book-entry form.

The forms of Trust Agreement and alternative general types and forms of Credit Agreements, if any, presented to this meeting are hereby approved, and the Authorized Representatives, each alone, are hereby authorized and directed to execute and deliver the Trust Agreement and a Credit Agreement, if applicable, which shall be identified in the Pricing Confirmation, in substantially one or more of said forms (a substantially final form of Credit Agreement to be delivered to the Authorized Representative following the execution by such Authorized Representative of the Pricing Confirmation), with such changes therein as said Authorized Representative shall require or approve, such approval of this Legislative Body and such Authorized Representative to be conclusively evidenced by the execution thereby of the Trust Agreement and the Credit Agreement, if any. A description of this undertaking shall be set forth in the Preliminary Official Statement, defined herein, if any, and will also be set forth in the Final Official Statement, defined herein, if any. The Authorized Representatives, each alone, are hereby authorized and directed to comply with and carry out all of the provisions of the Trust Agreement with respect to continuing disclosure; provided however, that failure of the District to comply with the Continuing Disclosure Agreement, as defined in Article 11 of the Trust Agreement, shall not be considered an Event of Default hereunder. Any Credit Agreement identified in the Pricing Confirmation but not at this time before the Legislative Body shall include reasonable and customary terms and provisions relating to fees, increased costs of the Credit Provider payable by the District, negative and affirmation covenants of the District and events of default.

To the extent necessary, the Legislative Body hereby approves the preparation of a preliminary official statement (the “Preliminary Official Statement”) and a final official statement (the “Final Official Statement”) in connection with the offering and sale of the Note Participations. The Underwriter is hereby authorized and directed to cause to be mailed to prospective bidders the Preliminary Official Statement in connection with the offering and sale of the Note Participations.

Any one of the Authorized Representatives of the District is hereby authorized and directed to provide the Underwriter with such information relating to the District as they shall reasonably request for inclusion in the Preliminary Official Statement and Final Official Statement, if any. Upon inclusion of the information relating to the District therein, the Preliminary Official Statement, except for certain omissions permitted by Rule 15c2-12 of the Securities Exchange Act of 1934, as amended (the “Rule”), is hereby deemed final within the meaning of the Rule; provided that no representation is made as to the information contained in the Preliminary Official Statement relating to the other Issuers or any Credit Provider. If, at any time prior to the end of the underwriting period, as defined in the Rule, any event occurs as a result of which the information contained in the Preliminary Official Statement relating to the District might include an untrue statement of a material fact or omit to state any material fact necessary to make the statements therein, in light of the circumstances under which they were made, not misleading, the District shall promptly notify the Underwriter. The Authority is hereby authorized and directed, at or after the time of the sale of any Series of Note

Participations, for and in the name and on behalf of the District, to execute a Final Official Statement in substantially the form of the Preliminary Official Statement, with such additions thereto or changes therein as the Authority may approve, such approval to be conclusively evidenced by the execution and delivery thereof.

The Trustee is authorized and directed to execute Note Participations on behalf of the District pursuant to the terms and conditions set forth in the Trust Agreement, in the aggregate principal amount specified in the Trust Agreement, and substantially in the form and otherwise containing the provisions set forth in the form of the Note Participations contained in the Trust Agreement. When so executed, the Note Participations shall be delivered by the Trustee to the purchaser upon payment of the purchase price thereof, pursuant to the terms of the Trust Agreement.

Subject to Section 8 hereof, the District hereby agrees that if the Note as evidenced and represented by the Series of Note Participations shall become a Defaulted Note, the unpaid portion (including the interest component, if applicable) thereof or the portion (including the interest component, if applicable) to which a Credit Instrument applies for which full reimbursement on a draw, payment or claim has not been made by the Maturity Date shall be deemed outstanding and shall not be deemed to be paid until (i) any Credit Provider providing a Credit Instrument with respect to the Series of Note Participations, and therefore, if applicable, all or a portion of the District’s Note, if any, has been reimbursed for any drawings, payments or claims made under or from the Credit Instrument with respect to the Note, including interest accrued thereon, as provided therein and in the applicable Credit Agreement, and, (ii) the holders of the Series of the Note Participations which evidence and represent the Note are paid the full principal amount represented by the unsecured portion of the Note plus interest accrued thereon (calculated at the Default Rate) to the date of deposit of such aggregate required amount with the Trustee. For purposes of clause (ii) of the preceding sentence, holders of the Series of Note Participations will be deemed to have received such principal amount upon deposit of such moneys with the Trustee.

The District agrees to pay or cause to be paid, in addition to the amounts payable under the Note, any fees or expenses of the Trustee and, to the extent permitted by law, if the District’s Note as evidenced and represented by the Series of Note Participations is secured in whole or in part by a Credit Instrument, any Reimbursement Obligations (to the extent not payable under the Note), (i) arising out of an “Event of Default” hereunder (or pursuant to Section 7 hereof) or (ii) arising out of any other event (other than an event arising solely as a result of or otherwise attributable to a default by any other Issuer). In the case described in (ii) above with respect to Reimbursement Obligations, the District shall owe only the percentage of such fees, expenses and Reimbursement Obligations equal to the ratio of the principal amount of its Note over the aggregate principal amounts of all notes, including the Note, of the Series of which the Note is a part, at the time of original issuance of such Series. Such additional amounts will be paid by the District within twenty-five (25) days of receipt by the District of a bill therefor from the Trustee.

For purposes hereof, “Reimbursement Obligations” shall mean any obligations of the District to the Credit Provider under the Credit Instrument and/or the Credit Agreement, if any, all indemnification to the Credit Provider by the District, and all other amounts due to the

Credit Provider by the District under the Credit Instrument and the Credit Agreement, including obligations evidenced by Defaulted Notes and overdue interest, to the extent permitted by law, in each case becoming due prior to, or as a result of or after, an Event of Default hereunder.

Section 6. No Joint Obligation; Owners’ Rights. The Note shall be marketed and sold simultaneously with the notes of other Issuers and shall be aggregated and combined with notes of other Issuers participating in the Program into a Series of taxable or tax-exempt Note Participations evidencing and representing an interest in several, and not joint, obligations of each Issuer. Except as provided in Section 7(C) herein, the obligation of the District to Owners is a several and not a joint obligation and is strictly limited to the District’s repayment obligation under this Resolution and the Note, as evidenced and represented by such Series of Note Participations.

Owners of Note Participations, to the extent of their interest in the Note, shall be treated as owners of the Note and shall be entitled to all the rights and security thereof; including the right to enforce the obligations and covenants contained in this Resolution and the Note. The District hereby recognizes the right of the Owners acting directly or through the Trustee to enforce the obligations and covenants contained in the Note, this Resolution and the Trust Agreement. The District shall be directly obligated to each Owner for the principal and interest payments on the Note evidenced and represented by the Note Participations without any right of counterclaim or offset arising out of any act or failure to act on the part of the Trustee.

Section 7. Disposition of Proceeds of Note.

(A) The moneys received from the sale of the Note allocable to the District’s share of the costs of issuance (which shall include any issuance fees in connection with a Credit Instrument applicable to the Note, if any) shall be deposited in the Costs of Issuance Fund, or applicable subaccount thereof, held and invested by the Trustee under the Trust Agreement and expended on costs of issuance as provided in the Trust Agreement.

(B) The moneys received from the sale of the Note (net of the District’s share of the costs of issuance) shall be deposited in the District’s Proceeds Subaccount within the Proceeds Fund hereby authorized to be created pursuant to, and held and invested by the Trustee under, the Trust Agreement for the District and said moneys may be used and expended by the District for any purpose for which it is authorized to expend funds upon requisition from the Proceeds Subaccount as specified in the Trust Agreement. Amounts in the Proceeds Subaccount are hereby pledged to the payment of the Note.

The Trustee will not create subaccounts within the Proceeds Fund, but will keep records to account separately for proceeds of the Note Participations allocable to the District’s Note on deposit in the Proceeds Fund which shall constitute the District’s Proceeds Subaccount.

As an alternative to depositing proceeds of the Note in a Proceeds Subaccount, the District may cause such proceeds to be directly deposited in the general fund thereof, or such other fund as shall be held by the County on behalf or for the District, or in a Permitted Investment (as defined in the Trust Agreement).

(C) The District hereby authorizes a portion of the premium or proceeds received from the sale of the Note (net of the District’s share of the costs of issuance) to be deposited, together with moneys received from the sale of Notes of other Issuers, into a reserve fund (the “Reserve Fund”), which is hereby authorized to be created pursuant to, and held and invested by the Trustee under, the Trust Agreement for the benefit of Owners of the Note Participations.

Section 8. Source of Payment. The principal amount of the Note, together with the interest thereon, shall be payable from Unrestricted Revenues lawfully available for payment of the Notes.

To the extent the Note matures during the fiscal year following the Repayment Fiscal Year, the Note shall be payable only from Unrestricted Revenues which are received in or accrued to the Repayment Fiscal Year. Included in such revenues are apportionments which otherwise would be received between July 1, 2013 through June 30, 2014, but which, due to the deferral of such apportionments by the State will not be received until after June 30, 2014 (“Deferred Revenues”). The Deferred Revenues shall be accrued to the Repayment Fiscal Year and are hereby determined to be lawfully available to pay the principal of and interest on the Note.

As security for the payment of the principal of and interest on the Note, the District hereby pledges the first Unrestricted Revenues (as hereinafter provided, the “Pledged Revenues”) received in the Repayment Months (as such term is defined below) identified in the Pricing Confirmation, and in each such Repayment Month up to the amounts identified in the Pricing Confirmation. The principal of the Note and the interest thereon shall constitute a first lien and charge on the Pledged Revenues and, to the extent not so paid, shall be paid from any other moneys thereof lawfully available therefor (all as provided for in Sections 53856 and 53857 of the Act). The Noteholders, Owners and Credit Provider shall have a first lien and charge on such Pledged Revenues as herein provided.

In order to effect the pledge referenced in the preceding paragraph, the District hereby agrees and covenants to establish and maintain a special account within the District’s general fund to be designated the “2013-14 Tax and Revenue Anticipation Note Payment Account” (the “Payment Account”), and further agrees and covenants to maintain the Payment Account until the payment of the principal of the Note and the interest thereon. Notwithstanding the foregoing, a subaccount of the Payment Account (the “Payment Subaccount”) may be established for the District under the Trust Agreement and proceeds credited to such account shall be pledged to the payment of the Note. Transfers from the Payment Subaccount shall be made in accordance with the Trust Agreement. The District agrees to transfer to and deposit in the Payment Account the first Unrestricted Revenues received in the months specified in the Pricing Confirmation (each individual month a “Repayment Month” and collectively “Repayment Months”) (and any amounts received thereafter) until the amount on deposit in the Payment Account, together with the amount, if any, on deposit in the Payment Subaccount, and taking into consideration anticipated investment earnings thereon to be received by the Maturity Date, is equal in the respective Repayment Months identified in the Pricing Confirmation to the percentage of the principal and interest due on the Note specified in the Pricing Confirmation. In making such transfer and deposit, the District shall not be required to physically segregate the

amounts to be transferred to and deposited in the Payment Account from the District’s other general fund moneys, but, notwithstanding any commingling of funds for investment or other purposes, the amounts required to be transferred to and deposited in the Payment Account shall nevertheless be subject to the lien and charge created herein.

Any one of the Authorized Representatives of the District is hereby authorized to approve the determination of the Repayment Months and percentages of the principal and interest due on the Note required to be on deposit in the Payment Account and/or the Payment Subaccount in each Repayment Month, all as specified in the Pricing Confirmation, by executing and delivering the Pricing Confirmation, such execution and delivery to be conclusive evidence of approval by this Legislative Body and such Authorized Representative. In the event on the day in each such Repayment Month that a deposit to the Payment Account is required to be made, the District has not received sufficient Unrestricted Revenues to permit the deposit into the Payment Account of the full amount of Pledged Revenues to be deposited in the Payment Account from said Unrestricted Revenues in said month, then the amount of any deficiency shall be satisfied and made up from any other moneys of the District lawfully available for the payment of the principal of the Note and the interest thereon, as and when such other moneys are received or are otherwise legally available.

To the extent the District’s Note is payable from Deferred Revenues, the Pricing Confirmation may specify that the deposits into the Payment Account from such Deferred Revenues may be made during a month subsequent to the respective Repayment Month, but in no event later than one month prior to the Maturity Date of the District’s Note.

Any moneys placed in the Payment Account or the Payment Subaccount shall be for the benefit of (i) the holder of the Note and the owner of the Note and (ii) (to the extent provided in the Trust Agreement) the Credit Provider, if any. The moneys in the Payment Account and the Payment Subaccount shall be applied only for the purposes for which such accounts are created until the principal of the Note and all interest thereon are paid or until provision has been made for the payment of the principal of the Note at maturity with interest to maturity (in accordance with the requirements for defeasance of the Note Participations as set forth in the Trust Agreement) and, if applicable, (to the extent provided in the Trust Agreement and, if applicable, the Credit Agreement) the payment of all Reimbursement Obligations owing to the Credit Provider.

The District hereby directs the Trustee to transfer on the Note Payment Deposit Date (as defined in the Trust Agreement), any moneys in the Payment Subaccount to the Note Participation Payment Fund (as defined in the Trust Agreement). In addition, on the Note Payment Deposit Date, the moneys in the Payment Account shall be transferred by the District to the Trustee, to the extent necessary (after crediting any transfer pursuant to the preceding sentence), to pay the principal of and/or interest on the Note, to make payments to a Swap Provider, if any, as defined in the Trust Agreement, pursuant to a Swap Agreement, if any, as defined in the Trust Agreement, or to reimburse the Credit Provider for payments made under or pursuant to the Credit Instrument. In the event that moneys in the Payment Account and/or the Payment Subaccount are insufficient to pay the principal of and interest on the Note in full when due, such moneys shall be applied in the following priority: first to pay interest on the Note; second to pay principal of the Note; third to reimburse the Credit Provider for payment, if any, of

interest with respect to the Note; fourth to reimburse the Credit Provider for payment, if any, of principal with respect to the Note; and fifth to pay any Reimbursement Obligations of the District owing to the Credit Provider. Any moneys remaining in or accruing to the Payment Account and/or the Payment Subaccount after the principal of the Note and the interest thereon and any Reimbursement Obligations, if applicable, have been paid, or provision for such payment has been made, shall be transferred to the general fund of the District, subject to any other disposition required by the Trust Agreement, or, if applicable, the Credit Agreement. Nothing herein shall be deemed to relieve the District from its obligation to pay its Note in full on the Maturity Date.

Moneys in the Proceeds Subaccount and in the Payment Subaccount shall be invested by the Trustee pursuant to the Trust Agreement as directed by the District in Permitted Investments as described in and under the terms of the Trust Agreement. Any such investment by the Trustee shall be for the account and risk of the District, and the District shall not be deemed to be relieved of any of its obligations with respect to the Note, the Reimbursement Obligations, if any, by reason of such investment of the moneys in its Proceeds Subaccount or the Payment Subaccount.

The District shall promptly file with the Trustee and the Credit Provider, if any, such financial reports at the times and in the forms required by the Trust Agreement. At the written request of the Credit Provider, if any, the District shall, within ten (10) Business Days following the receipt of such written request, file such report or reports to evidence the transfer to and deposit in the Payment Account required by this Section 8 and provide such additional financial information as may be required by the Credit Provider, if any.

In the event either (A) the Principal Amount of the Note, together with the aggregate amount of all tax-exempt obligations (including any tax-exempt leases, but excluding private activity bonds), issued and reasonably expected to be issued by the District (and all subordinate entities of the District) during the calendar year in which the Note is issued, will, at the time of issuance of the Note (as indicated in the certificate of the District executed as of the date of issuance of the Note (the “District Certificate”), exceed fifteen million dollars ($15,000,000), or (B) the Principal Amount of the Note, together with the aggregate amount of all tax-exempt obligations not used to finance school construction (including any tax-exempt leases, but excluding private activity bonds), issued and reasonably expected to be issued by the District (and all subordinate entities of the District) during the calendar year in which the Note is issued, will, at the time of issuance of the Note (as indicated in the District Certificate), exceed five million dollars ($5,000,000), the following paragraph will apply, and in such case, the District shall be deemed a “Safe Harbor Issuer” with respect to the Note.

Amounts in the Proceeds Subaccount of the District and attributable to cash flow borrowing shall be withdrawn and expended by the District for any purpose for which the District is authorized to expend funds from the general fund of the District, but, with respect to general fund expenditures, only to the extent that on the date of any withdrawal no other funds are available for such purposes without legislation or judicial action or without a legislative, judicial or contractual requirement that such funds be reimbursed. If on no date that is within six months from the date of issuance of the Note, the balance in the related Proceeds Subaccount is low enough so that the amounts in the Proceeds Subaccount qualify for an exception from the

rebate requirement (the “Rebate Requirements”) of Section 148 of the Internal Revenue Code of 1986 (the “Code”), the District shall notify the Trustee in writing and, to the extent of its power and authority, comply with instructions from Stradling Yocca Carlson & Rauth, Special Counsel, supplied to it by the Trustee as the means of satisfying the Rebate Requirements.

Section 9. Execution of Note; Registration and Transfer. Any one of the Treasurer of the County or comparable officer, or, in the absence of said officer, his or her duly appointed assistant, the Chairperson of the Board of Supervisors of the County or the Auditor (or comparable financial officer) of the County shall be authorized to execute the Note issued hereunder by manual or facsimile signature and the Clerk of the Board of Supervisors of the County or any Deputy Clerk shall be authorized to countersign the Note by manual or facsimile signature and to affix the seal of the County to the Note either manually or by facsimile impression thereof. In the event the Board of Supervisors of the County fails or refuses to authorize issuance of the Note as referenced in Section 2 hereof, any one of the Authorized Representatives of the District or any other officer designated by the Legislative Body shall be authorized to execute the Note by manual or facsimile signature and such other Authorized Officers or the Secretary or Clerk of the Legislative Body of the District, or any duly appointed assistant thereto, shall be authorized to countersign the Note by manual or facsimile signature. Said officers of the District are hereby authorized to cause the blank spaces of the Note to be filled in as may be appropriate pursuant to the Pricing Confirmation. Said officers are hereby authorized and directed to cause the Trustee, as registrar and authenticating agent, to accept delivery of the Note pursuant to the terms and conditions of the Purchase Agreement and Trust Agreement. In case any officer whose signature shall appear on any Note shall cease to be such officer before the delivery of such Note, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. The Note need not bear the seal of the District, if any.

As long as the Note remains outstanding, the District shall maintain and keep at the principal corporate trust office of the Trustee, books for the registration and transfer of the Note. The Note shall initially be registered in the name of the Trustee as trustee under the Trust Agreement. Upon surrender of the Note for transfer at the office of the Trustee with a written instrument of transfer satisfactory to the Trustee, duly executed by the registered owner or its duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the County or the District, as applicable, shall execute and the Trustee shall authenticate and deliver, in the name of the designated transferee, a fully registered Note. For every transfer of the Note, the County, the District or the Trustee may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to the transfer, which sum or sums shall be paid by the person making such transfer as a condition precedent to the exercise of the privilege of making such transfer.

Subject to Section 6 hereof, the County, the District and the Trustee and their respective successors may deem and treat the person in whose name the Note is registered as the absolute owner thereof for all purposes, and the County, the District and the Trustee and their respective successors shall not be affected by any notice to the contrary, and payment of or on account of the principal of such Note shall be made only to or upon the order of the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon the Note to the extent of the sum or sums so paid.

The Note may, in accordance with its terms, be transferred upon the books required to be kept by the Trustee pursuant to the provisions hereof by the person in whose name it is registered, in person or by his duly authorized attorney, upon surrender of the Note for cancellation, accompanied by delivery of a written instrument of transfer duly executed in form approved by the Trustee.

The Trustee will keep or cause to be kept, at its principal corporate trust office, sufficient books for the registration and transfer of the Note, which shall be open to inspection by the County and the District during regular business hours. Upon presentation for such purpose, the Trustee shall, under such reasonable regulations as it may prescribe, register or transfer or cause to be registered or transferred, on such books, the Note as hereinbefore provided.

If any Note shall become mutilated, the County or the District, as applicable, at the expense of the registered owner of such Note, shall execute, and the Trustee shall thereupon authenticate and deliver a new Note of like tenor and number in exchange and substitution for the Note so mutilated, but only upon surrender to the Trustee of the Note so mutilated. Every mutilated Note so surrendered to the Trustee shall be cancelled by it and delivered to, or upon the order of the County or the District, as applicable. If any Note shall be lost, destroyed or stolen, evidence of such loss, destruction or theft may be submitted to the County, the District and the Trustee and, if such evidence be satisfactory to them and indemnity satisfactory to them shall be given, the County or the District, as applicable, at the expense of the registered owner, shall execute, and the Trustee shall thereupon authenticate and deliver a new Note of like tenor and number in lieu of and in substitution for the Note so lost, destroyed or stolen (or if any such Note shall have matured (as of the latest maturity date indicated on the face thereof) or shall be about to mature (as of the latest maturity date indicated on the face thereof), instead of issuing a substitute Note, the Trustee may pay the same without surrender thereof). The Trustee may require payment of a sum not exceeding the actual cost of preparing each new Note issued pursuant to this paragraph and of the expenses which may be incurred by the County or the District applicable, and the Trustee in such preparation. Any Note issued under these provisions in lieu of any Note alleged to be lost, destroyed or stolen shall constitute an original additional contractual obligation on the part of the County (on behalf of the District) or on the part of the District, as applicable, whether or not the Note so alleged to be lost, destroyed or stolen be at any time enforceable by anyone, and shall be entitled to the benefits of this Resolution with all other Notes secured by this Resolution.

Section 10. Representations and Covenants of the District.

The District makes the following representations for the benefit of the holder of the note, the owners of the Note Participations and the Credit Provider, if any.

(A) The District is duly organized and existing under and by virtue of the laws of the State of California and has all necessary power and authority to (i) adopt this Resolution and perform its obligations thereunder, (ii) enter into and perform its obligations under the Purchase Agreement, and (iii) issue the Note and perform its obligations thereunder.

(B) Upon the issuance of the Note, the District shall have taken all action required to be taken by it to authorize the issuance and delivery of the Note and the performance

of its obligations thereunder, and the District has full legal right, power and authority to issue and deliver the Note.

(C) The issuance of the Note, the adoption of the Resolution and the execution and delivery of the Purchase Agreement, Trust Agreement and Credit Agreement, if any, and compliance with the provisions hereof and thereof will not conflict with or violate any law, administrative regulation, court decree, resolution, charter, by-laws or other agreement to which the District is subject or by which it is bound.

(D) Except as may be required under blue sky or other securities laws of any state or Section 3(a)(2) of the Securities Act of 1933, there is no consent, approval, authorization or other order of, or filing with, or certification by, any regulatory authority having jurisdiction over the District required for the issuance and sale of the Note or the consummation by the District of the other transactions contemplated by this Resolution, except those the District shall obtain or perform prior to or upon the issuance of the Note.

(E) The District has (or will have prior to the issuance of the Note) duly, regularly and properly adopted a preliminary budget for the Repayment Fiscal Year setting forth expected revenues and expenditures and has complied with all statutory and regulatory requirements with respect to the adoption of such budget. The District hereby covenants that it shall (i) duly, regularly and properly prepare and adopt its final budget for the Repayment Fiscal Year, (ii) provide to the Trustee, the Credit Provider, if any, the Underwriter, promptly upon adoption, copies of such final budget and of any subsequent revisions, modifications or amendments thereto and (iii) comply with all applicable laws pertaining to its budget.

(F) Reserved.

(G) The District (i) has not defaulted within the past twenty (20) years, and is not currently in default, on any debt obligation and (ii), to the best knowledge of the District, has never defaulted on any debt obligation.

(H) The District’s most recent audited financial statements present fairly the financial condition of the District as of the date thereof and the results of operation for the period covered thereby. Except as has been disclosed to the Underwriter and the Credit Provider, if any, there has been no change in the financial condition of the District since the date of such audited financial statements that will in the reasonable opinion of the District materially impair its ability to perform its obligations under this Resolution and the Note. The District agrees to furnish to the Underwriter, the Authority, the Trustee and the Credit Provider, if any, promptly, from time to time, such information regarding the operations, financial condition and property of the District as such party may reasonably request.

(I) There is no action, suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, arbitrator, governmental or other board, body or official, pending or, to the best knowledge of the District, threatened against or affecting the District questioning the validity of any proceeding taken or to be taken by the District in connection with the Note, the Purchase Agreement, the Trust Agreement, the Credit Agreement, if any, or this Resolution, or seeking to prohibit, restrain or enjoin the execution, delivery or performance by the District of

any of the foregoing, or wherein an unfavorable decision, ruling or finding would have a materially adverse effect on the District’s financial condition or results of operations or on the ability of the District to conduct its activities as presently conducted or as proposed or contemplated to be conducted, or would materially adversely affect the validity or enforceability of, or the authority or ability of the District to perform its obligations under, the Note, the Purchase Agreement, the Trust Agreement, the Credit Agreement, if any, or this Resolution.

(J) Upon issuance of the Note and execution of the Purchase Agreement, this Resolution, the Purchase Agreement and the Note will constitute legal, valid and binding agreements of the District, enforceable in accordance with their respective terms, except as such enforceability may be limited by bankruptcy or other laws affecting creditors’ rights generally, the application of equitable principles if equitable remedies are sought, the exercise of judicial discretion in appropriate cases and the limitations on legal remedies against local agencies, as applicable, in the State of California.

(K) The District and its appropriate officials have duly taken, or will take, all proceedings necessary to be taken by them, if any, for the levy, receipt, collection and enforcement of the Pledged Revenues in accordance with law for carrying out the provisions of this Resolution and the Note.

(L) The District shall not incur any indebtedness secured by a pledge of its Pledged Revenues unless such pledge is subordinate in all respects to the pledge of Pledged Revenues hereunder.

(M) So long as the Credit Provider, if any, is not in payment default under the Credit Instrument, the District hereby agrees to pay its pro rata share of all Reimbursement Obligations attributable to the District in accordance with provisions of the Credit Agreement, if any, and/or the Trust Agreement, as applicable. Prior to the Maturity Date, moneys in the District’s Payment Account and/or Payment Subaccount shall not be used to make such payments. The District shall pay such amounts promptly upon receipt of notice from the Credit Provider that such amounts are due to it.

(N) So long as any Note Participations issued in connection with the Notes are Outstanding, or any Reimbursement Obligation is outstanding, the District will not create or suffer to be created any pledge of or lien on the Note other than the pledge and lien of the Trust Agreement.

(O) It is hereby covenanted and warranted by the District that it will not request the County Treasurer to make temporary transfers of funds in the custody of the County Treasurer to meet any obligations of the District during Fiscal Year 2013-2014 pursuant to Article XVI, Section 6 of the Constitution of the State of California.

Section 11. Tax Covenants. (A) The District will not take any action or fail to take any action if such action or failure to take such action would adversely affect the exclusion from gross income of the interest payable on the Note under Section 103 of the Internal Revenue Code of 1986 (the “Code”). Without limiting the generality of the foregoing, the District will not make any use of the proceeds of the Note or any other funds of the District which would cause

the Note to be an “arbitrage bond” within the meaning of Section 148 of the Code, a “private activity bond” within the meaning of Section 141(a) of the Code, or an obligation the interest on which is subject to federal income taxation because it is “federally guaranteed” as provided in Section 149(b) of the Code. The District, with respect to the proceeds of the Note, will comply with all requirements of such sections of the Code and all regulations of the United States Department of the Treasury issued or applicable thereunder to the extent that such requirements are, at the time, applicable and in effect.

(B) In the event the District is deemed a Safe Harbor Issuer (as defined in Section 7), this paragraph (B) shall apply. The District covenants that it shall make all calculations in a reasonable and prudent fashion relating to any rebate of excess investment earnings on the proceeds of the Note due to the United States Treasury, shall segregate and set aside from lawfully available sources the amount such calculations may indicate may be required to be paid to the United States Treasury, and shall otherwise at all times do and perform all acts and things necessary and within its power and authority, including complying with the instructions of Stradling Yocca Carlson & Rauth, Special Counsel referred to in Section 8 hereof to assure compliance with the Rebate Requirements. If the balance of the Proceeds Subaccount attributed to cash flow borrowing and treated for federal tax purposes as proceeds of the Note is not low enough to qualify amounts in the Proceeds Subaccount attributed to cash flow borrowing for an exception to the Rebate Requirements on at least one date within the six month period following the date of issuance of the Note (calculated in accordance with Section 8), the District will reasonably and prudently calculate the amount, if any, of investment profits which must be rebated to the United States and will immediately set aside, from lawfully available revenues, the amount of any such rebate in the Rebate Fund referred to in this Section 11(B). In addition, in such event, the District shall establish and maintain with the Trustee a fund separate from any other fund established and maintained hereunder and under the Trust Agreement designated as the “2013-2014 Tax and Revenue Anticipation Note Rebate Fund” or such other name as the Trust Agreement may designate. There shall be deposited in such Rebate Fund such amounts as are required to be deposited therein in accordance with the written instructions from Bond Counsel pursuant to Section 8 hereof.

(C) Notwithstanding any other provision of this Resolution to the contrary, upon the District’s failure to observe, or refusal to comply with, the covenants contained in this Section 11, no one other than the holders or former holders of the Note or Note Participation Owners, the Credit Provider(s), if any, or the Trustee on their behalf shall be entitled to exercise any right or remedy under this Resolution on the basis of the District’s failure to observe, or refusal to comply with, such covenants.

(D) The covenants contained in this Section 11 shall survive the payment of the Note.

(E) The provisions of this Section 11 shall not apply to a Taxable Note.

Section 12. Events of Default and Remedies.

If any of the following events occur, it is hereby defined as and declared to be and to constitute an “Event of Default”:

(a) Failure by the District to make or cause to be made the transfers and deposits to the Payment Account, or any other payment required to be paid hereunder, including payment of principal and interest on the Note, on or before the date on which such transfer, deposit or other payment is due and payable;

(b) Failure by the District to observe and perform any covenant, condition or agreement on its part to be observed or performed under this Resolution, for a period of fifteen (15) days after written notice, specifying such failure and requesting that it be remedied, is given to the District by the Trustee or the Credit Provider, if applicable, unless the Trustee and the Credit Provider shall agree in writing to an extension of such time prior to its expiration;

(c) Any warranty, representation or other statement by or on behalf of the District contained in this Resolution or the Purchase Agreement (including the Pricing Confirmation) or in any requisition or any financial report delivered by the District or in any instrument furnished in compliance with or in reference to this Resolution or the Purchase Agreement or in connection with the Note, is false or misleading in any material respect;

(d) A petition is filed against the District under any bankruptcy, reorganization, arrangement, insolvency, readjustment of debt, dissolution or liquidation law of any jurisdiction, whether now or hereafter in effect and is not dismissed within 30 days after such filing, but the Trustee shall have the right to intervene in the proceedings prior to the expiration of such 30 days to protect its and the Owners’ interests;

(e) The District files a petition in voluntary bankruptcy or seeking relief under any provision of any bankruptcy, reorganization, arrangement, insolvency, readjustment of debt, dissolution or liquidation law of any jurisdiction, whether now or hereafter in effect, or consents to the filing of any petition against it under such law; or

(f) The District admits insolvency or bankruptcy or is generally not paying its debts as such debts become due, or becomes insolvent or bankrupt or makes an assignment for the benefit of creditors, or a custodian (including without limitation a receiver, liquidator or trustee) of the District or any of its property is appointed by court order or takes possession thereof and such order remains in effect or such possession continues for more than 30 days, but the Trustee shall have the right to intervene in the proceedings prior to the expiration of such 30 days to protect its and the Owners’ interests;

Whenever any Event of Default referred to in this Section 12 shall have happened and be continuing, the Trustee shall, in addition to any other remedies provided herein or by law or under the Trust Agreement, have the right, at its option without any further demand or notice, to take one or any combination of the following remedial steps:

(a) Without declaring the Note to be immediately due and payable, require the District to pay to the Trustee, as holder of the Note, an amount equal to the principal of the Note and interest thereon to maturity, plus all other amounts due hereunder, and upon notice to the District the same shall become immediately due and payable by the District without further notice or demand; and

(b) Take whatever other action at law or in equity (except for acceleration of payment on the Note) which may appear necessary or desirable to collect the amounts then due and thereafter to become due hereunder or to enforce any other of its rights hereunder.

Notwithstanding the foregoing, if the District’s Note is secured in whole or in part by a Credit Instrument or if the Credit Provider is subrogated to rights under the District’s Note, as long as the Credit Provider has not failed to comply with its payment obligations under the Credit Instrument, the Credit Provider shall have the right to direct the remedies upon any Event of Default hereunder, and the Credit Provider’s prior consent shall be required to any remedial action proposed to be taken by the Trustee hereunder.

If the District has executed a Credit Instrument and if the Credit Provider is not reimbursed for any drawing, payment or claim, as applicable, used to pay principal of and interest on the Note due to a default in payment on the Note by the District, or if any principal of or interest on the Note remains unpaid after the Maturity Date, the Note shall be a Defaulted Note, the unpaid portion (including the interest component, if applicable) thereof or the portion (including the interest component, if applicable) to which a Credit Instrument applies for which reimbursement on a draw, payment or claim has not been made shall be deemed outstanding and shall bear interest at the Default Rate, as defined in the Trust Agreement, until the District’s obligation on the Defaulted Note is paid in full or payment is duly provided for, all subject to Section 8 hereof.

Section 13. Trustee. The Trustee is hereby appointed as paying agent, registrar and authenticating agent for the Note. The District hereby directs and authorizes the payment by the Trustee of the interest on and principal of the Note when such become due and payable, from the Payment Account held by the Trustee in the name of the District in the manner set forth herein. The District hereby covenants to deposit funds in such account at the time and in the amount specified herein to provide sufficient moneys to pay the principal of and interest on the Note on the day on which it matures. Payment of the Note shall be in accordance with the terms of the Note and this Resolution.

The District hereby agrees to maintain as paying agent, registrar and authenticating agent of the Note, the Trustee under the Trust Agreement.

Section 14. Approval of Actions. The aforementioned Authorized Representatives of the District are hereby authorized and directed to execute the Note and cause the Trustee to authenticate and accept delivery of the Note, pursuant to the terms and conditions of this Resolution and the Trust Agreement. All actions heretofore taken by the officers and agents of the District or this Legislative Body with respect to the sale and issuance of the Note and participation in the Program are hereby approved, confirmed and ratified and the Authorized

Representatives and agents of the District are hereby authorized and directed, for and in the name and on behalf of the District, to do any and all things and take any and all actions and execute any and all certificates, agreements and other documents which they, or any of them, may deem necessary or advisable in order to consummate the lawful issuance and delivery of the Note in accordance with, and related transactions contemplated by, this Resolution. The Authorized Representatives of the District referred to above in Section 4 hereof are hereby designated as “Authorized District Representatives” under the Trust Agreement.

In the event that the Note or a portion thereof is secured by a Credit Instrument, any one of the Authorized Representatives of the District is hereby authorized and directed to provide the Credit Provider, with any and all information relating to the District as such Credit Provider may reasonably request.

Section 15. Proceedings Constitute Contract. The provisions of the Note and of this Resolution shall constitute a contract between the District and the registered owner of the Note and the Credit Provider, if any, and such provisions shall be enforceable by mandamus or any other appropriate suit, action or proceeding at law or in equity in any court of competent jurisdiction, and shall not be subject to repeal. The Credit Provider, if any, is a third party beneficiary of the provisions of this Resolution and the Note.

Section 16. Limited Liability. Notwithstanding anything to the contrary contained herein or in the Note or in any other document mentioned herein, the District shall not have any liability hereunder or by reason hereof or in connection with the transactions contemplated hereby except to the extent payable from moneys available therefor as set forth in Section 8 hereof.

Section 17. Amendments. At any time or from time to time, the District may adopt one or more Supplemental Resolutions with the written consents of the Authority and the Credit Provider, if any, but without the necessity for consent of the owner of the Note for any one or more of the following purposes:

(A) to add to the covenants and agreements of the District in this Resolution, other covenants and agreements to be observed by the District which are not contrary to or inconsistent with this Resolution as theretofore in effect;

(B) to add to the limitations and restrictions in this Resolution, other limitations and restrictions to be observed by the District which are not contrary to or inconsistent with this Resolution as theretofore in effect;

(C) to confirm, as further assurance, any pledge under, and the subjection to any lien or pledge created or to be created by, this Resolution, of any monies, securities or funds, or to establish any additional funds or accounts to be held under this Resolution;

(D) to cure any ambiguity, supply any omission, or cure or correct any defect or inconsistent provision in this Resolution; or

(E) to amend or supplement this Resolution in any other respect;

provided, however, that any such Supplemental Resolution does not adversely affect the interests of the owner of the Note or of the Note Participations executed and delivered in connection with the Notes.

Any modifications or amendment of this Resolution and of the rights and obligations of the District and of the owner of the Note or of the Note Participations executed and delivered in connection with the Notes may be made by a Supplemental Resolution, with the written consents of the Authority and the Credit Provider, if any, and with the written consent of the owners of at least a majority in principal amount of the Note and of the Note Participations executed and delivered in connection with the Notes outstanding at the time such consent is given; provided, however, that if such modification or amendment will, by its terms, not take effect so long as the Note or any or of the Note Participations executed and delivered in connection with the Notes remain outstanding, the consent of the owners of such Note or of the Note Participations executed and delivered in connection with the Notes shall not be required. No such modification or amendment shall permit a change in the maturity of the Note or a reduction of the principal amount thereof or an extension of the time of any payment thereon or a reduction of the rate of interest thereon, or a change in the date or amounts of the pledge set forth in this Resolution, without the consent of the owners of such Note or the owners of all of the Note Participations executed and delivered in connection with the Notes, or shall reduce the percentage of the Note or the owners of all of the Note Participations executed and delivered in connection with the Notes, the consent of the owners of which is required to effect any such modification or amendment, or shall change or modify any of the rights or obligations of the Trustee without its written assent thereto.

Notwithstanding any other provision herein, the provisions of this resolution as they relate to the terms of the Note Participations may be modified by the Purchase Agreement.

Section 18. Severability. In the event any provision of this Resolution shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.

Section 19. Request to Borrow; Transmittal of Resolution. (A) The Note shall be issued in conjunction with the note or notes of one or more other community college districts, as described in Section 53853(b) of the Act. Following its adoption by the Legislative Body, signed copies of this resolution shall be transmitted by the secretary or clerk of the Legislative Body to the treasurer of the county (the “County”) in which the District is located, to the County’s board of supervisors (the “County Board”), and to the County’s superintendent of schools. Transmittal of this resolution to the County Board shall constitute a request by the Legislative Body for borrowing and for the issuance of the Note by the County Board. This resolution is based on the assumption that the County Board will fail to authorize, by resolution, the issuance of the Note within 45 calendar days of its receipt hereof or that the County Board will notify the District that it will not authorize the issuance of the Note within such 45-day period. If within such 45-day period the County Board authorizes, by resolution, issuance of the Note, then, notwithstanding this resolution, the Notes shall be issued in the name of the District by the County Board pursuant to such resolution of the County Board.

(B) Adoption of this resolution is based on the assumption that the Note shall be issued as part of the Program, in conjunction with the note or notes of one or more community college districts, as described in Section 53853(b) of the Act. However, and notwithstanding any other provision herein, if District elects not to, or is otherwise unable to, issue its Note in conjunction with the note or notes of such other community college districts, transmittal of this Resolution shall constitute a request for borrowing and for the issuance, on a stand-alone basis, of the Note by the County Board. In such instance, and notwithstanding this resolution, the Notes shall be issued in the name of the District by the County Board pursuant to a resolution thereof.

Section 20. Limited Liability and Indemnification. (a) Notwithstanding anything to the contrary contained herein or in the Note or in any other document mentioned herein or related to the Note or to any Series of Note Participations to which the Note may be assigned, the District shall not have any liability hereunder or by reason hereof or in connection with the transactions contemplated hereby except to the extent payable from moneys available therefor as set forth herein and (b) the District shall indemnify and hold harmless, to the extent permitted by law, the County and its officers and employees ("Indemnified Parties"), against any and all losses, claims, damages or liabilities, joint or several, to which such Indemnified Parties may become subject because of action or inaction related to the adoption of a resolution by the County Board of Supervisors providing for the issuance and sale of the Notes, or related to the proceedings for sale, award, issuance and delivery of the Notes in accordance therewith and herewith. The District shall also reimburse any such Indemnified Parties for any legal or other expenses incurred in connection with investigating or defending any such claims or actions.

Section 21. Appointment of Professionals. The law firm of Stradling Yocca Carlson & Rauth, San Francisco, California, is hereby appointed as Special Counsel and Disclosure Counsel for the Program. The District acknowledges that Special Counsel regularly performs legal services for many private and public entities in connection with a wide variety of matters, and that Special Counsel has represented, is representing or may in the future represent other public entities, underwriters, trustees, rating agencies, insurers, credit enhancement providers, lenders, financial and other consultants who may have a role or interest in the proposed financing or that may be involved with or adverse to District in this or some other matter. Given the special, limited role of Special Counsel described above the District acknowledges that no conflict of interest exists or would exist, waives any conflict of interest that might appear to exist, and consents to any and all such relationships.

RBC Capital Markets, LLC, Los Angeles, California, or such other underwriter as may be identified in the Purchase Agreement, is hereby appointed as lead Underwriter for the Program. The one or the several underwriters as may be identified in the Purchase Agreement are hereby appointed as Underwriter for the Program.

Section 22. Form 8038-G; Continuing Disclosure. (A) Any Authorized Officer is hereby authorized to execute and deliver any Information Return for Tax-Exempt Governmental Obligations, Form 8038-G of the Internal Revenue Service (“Form 8038-G”), in connection with the issuance of the Note and the related Series of Note Participations. To the extent permitted by law, the Authority, the Trustee, the Underwriter and Special Counsel are each hereby authorized to execute and deliver any Form 8038-G for and on behalf of the District in connection with the issuance of the Note and the related Series of Note Participations, as directed by an Authorized Officer of the District.

(B) The District covenants, for the sole benefit of the Owners of the Series of Note Participations which evidence and represent the Note (and, to the extent specified in this Section 22, the beneficial owners thereof), that the District shall provide, through the Trustee acting as dissemination agent (the “Dissemination Agent”) to the Municipal Securities Rulemaking Board, with respect to the District’s outstanding Note, notice of any of the following (each, a “Listed Event”) in a timely manner, not in excess of 10 business days after the occurrence thereof:

(1) (i) principal and interest payment delinquencies on the Note and the related Series of Note Participations; (ii) tender offiers, (iii) defeasances; (iv) rating changes; (v) adverse tax opinions, the issuance by the IRS of proposed or final determinations of taxability, or Notices of Proposed Issue (IRS 5701-TEB), (vi) unscheduled draws on debt service reserves reflecting financing difficulties; (vii) unscheduled draws on the credit enhancement reflecting financial difficulties; (viii) substitution of credit or liquidity providers, or their failure to perform; and (ix) bankruptcy, insolvency, receivership or similar event (within the meaning of the Rule) of the District.

(C) The District covenants, for the sole benefit of the Owners of the Series of Note Participations which evidence and represent the Note (and, to the extent specified in this Section 22, the beneficial owners thereof), that the District shall provide in a timely manner, through the Trustee acting as the Dissemination Agent to the Municipal Securities Rulemaking Board, with respect to the District’s outstanding Note, notice of any of the following Listed Events, if material:

(1) (i) non-payment related defaults; (ii) modifications to rights of Owners and beneficial owners of the Series of Note Participations which evidence and represent the Note; (iii) optional, contingent or unscheduled bond calls; (iv) unless described under Section 22(B)(1)(v) hereof, events affecting the tax-exempt status of the Note and the related Series of Note Participations; (v) release, substitution or sale of property securing repayment of the Note, (vi) the consummation of a merger, consolidation, or acquisition involving the District or the sale of all or substantially all of the assets of the District, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms; (vii) appointment of a successor or additional Trustee or the change of name of such Trustee.

Whenever the District obtains knowledge of the occurrence of a Listed Event under Section 22(C)(1) hereof, the District shall as soon as possible determine if such event would be material under applicable federal securities laws. The Authority and the Dissemination Agent shall have no responsibility for such determination and shall be entitled to conclusively rely upon the District’s determination.

If the District determines that knowledge of the occurrence of a Listed Event under Section 22(C)(1) hereof would be material under applicable federal securities laws, or upon the occurrence of any Listed Event under Section 22(B)(1) hereof, the District shall promptly provide the Authority and the Dissemination Agent with a notice of such occurrence in a timely manner not in excess of 10 business days after the occurrence of the event, which the Dissemination Agent agrees to file with the Municipal Securities Rulemaking Board.

(D) In the event of a failure of the District to comply with any provision of this section, any Owner or beneficial owner of the related Series of Note Participations may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the District to comply with its obligations under this section. A default under this section shall not be deemed an Event of Default under Section 12 hereof, and the sole remedy under this section in the event of any failure of the District to comply with this section shall be an action to compel performance.

(E) For the purposes of this section, a “beneficial owner” shall mean any person which has the power, directly or indirectly, to make investment decisions concerning ownership of any Note Participations of the Series which evidences and represents the Notes (including persons holding Note Participations through nominees, depositories or other intermediaries).

(F) The District’s obligations under this section shall terminate upon the legal defeasance, prior redemption or payment in full of its Note. If such termination occurs prior to the final maturity of the related Note Participations, the District shall give notice of such termination in the same manner as for a Listed Event under subsection (B)(1)(iii) of this section.

(G) The Dissemination Agent shall not be responsible in any manner for the content of any notice or report prepared by the District pursuant to this section. In no event shall the Dissemination Agent be responsible for preparing any notice or report or for filing any notice or report which it has not received in a timely manner and in a format suitable for reporting. Nothing in this section shall be deemed to prevent the District from disseminating any other information, using the means of dissemination set forth in this section or any other means of communication, or including any other notice of occurrence of a Listed Event, in addition to that which is required by this section. If the District chooses to include any information in any notice of occurrence of a Listed Event in addition to that which is specifically required by this section, the District shall have no obligation under this section to update such information or include it in any future notice of occurrence of a Listed Event.

(H) Notwithstanding any other provision of this Resolution, the District with the consent of the Dissemination Agent and notice to the Authority may amend this section, and any provision of this section may be waived, provided that the following conditions are satisfied:

(1) If the amendment or waiver relates to the provisions of subsections (B) or (C) of this section, it may only be made in connection with a change in circumstance that arises from a change in legal requirements, change in law, or change in the identity, nature or status of an obligated person with respect to the Note and the related Note Participations, or the type of business conducted;

(2) The undertaking, as amended or taking into account such waiver, would in the opinion of nationally recognized bond counsel, have complied with the requirements of the Rule at the time of the original issuance of the Note and the related Note Participations, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and

(3) The amendment or waiver either (i) is approved by the Owners or beneficial owners of the Note Participations of the Series which evidences and represents the Note in the same manner as provided in the Trust Agreement for amendments to the Trust Agreement with the consent of Owners or beneficial owners, or (ii) does not, in the opinion of nationally recognized bond counsel, materially impair the interests of the Owners or beneficial owners of the related Note Participations. In the event of any amendment or waiver of a provision of this section, notice of such change shall be given in the same manner as for a Listed Event under subsection (B) of this section, and shall include, as applicable, a narrative explanation of the reason for the amendment or waiver; provided, however, the District shall be responsible for preparing such narrative explanation.

(I) The Dissemination Agent shall have only such duties as are specifically set forth in this section. The Dissemination Agent shall not be liable for the exercise of any of its rights hereunder or for the performance of any of its obligations hereunder or for anything whatsoever hereunder, except only for its own willful misconduct or gross negligence. Absent gross negligence or willful misconduct, the Dissemination Agent shall not be liable for an error of judgment. No provision hereof shall require the Dissemination Agent to expend or risk its own funds or otherwise incur any financial or other liability or risk in the performance of any of its obligations hereunder, or in the exercise of any of its rights hereunder, if such funds or adequate indemnity against such risk or liability is not reasonably assured to it. The District hereunder agrees to compensate the Dissemination Agent for its reasonable fees in connection with its services hereunder, but only from the District’s share of the costs of issuance deposited in the Costs of Issuance Fund held and invested by the Trustee under the Trust Agreement.

(J) This section shall inure solely to the benefit of the District, the Dissemination Agent, the Underwriter and the Owners and beneficial owners from time to time of the Note Participations, and shall create no rights in any other person or entity.

Section 23. Resolution Parameters.

(a) Name of District: MERCED COMMUNITY COLLEGE DISTRICT

(b) Maximum Amount of Borrowing: $10,000,000

(c) Authorized Representatives:

TITLE

(1) Superintendent/President

(2) Vice President, Administrative Services

(3) Director, Business & Fiscal Services

[REMAINDER OF PAGE LEFT BLANK]

Section 24. Effective Date. This Resolution shall take effect from and after its date of adoption.

PASSED AND ADOPTED by the District this 2nd day of April, 2013, by the following vote:

AYES:

NOES:

ABSENT:

By: President, Board of Trustees

Attest:

Secretary, Board of Trustees

EXHIBIT A

FORM OF NOTE

MERCED COMMUNITY COLLEGE DISTRICT

2013-2014 TAX AND REVENUE ANTICIPATION NOTE, SERIES __*/

Interest Rate

Maturity Date

Date of Original Issue

First

Repayment Date Second

Repayment Date Third

Repayment Date __% (Total of principal and interest due on Note at maturity)

__% (Total of principal and interest due on Note at maturity)

__% (Total of principal and interest due on Note at maturity)**/

REGISTERED OWNER: PRINCIPAL AMOUNT:

FOR VALUE RECEIVED, the District designated above (the “District”) acknowledges itself indebted to and promises to pay to the registered owner identified above, or registered assigns, on the maturity date set forth above, the principal sum specified above in lawful money of the United States of America, and to pay interest thereon on each Interest Payment Date, as defined in the Trust Agreement, at the rate of interest specified above (the “Note Rate”). Principal of and interest on this Note are payable in such coin or currency of the United States as at the time of payment is legal tender for payment of private and public debts, such principal to be paid upon surrender hereof at the principal corporate trust office of Wilmington Trust, National Association in Costa Mesa, California, or its successor in trust (the “Trustee”). Interest is payable as specified in the Trust Agreement. Interest shall be calculated on the basis of a 360-day year, consisting of twelve 30-day months, in like lawful money from the date hereof until the maturity date specified above and, if funds are not provided for payment at maturity, thereafter on the basis of a 360-day year for actual days elapsed until payment in full of said principal sum. Both the principal of and interest on this Note shall be payable only to the registered owner hereof upon surrender of this Note as the same shall fall due; provided,

*/ If more than one Series is issued under the Program in the Repayment Fiscal Year.

**/ Number of Repayment Dates and percentages to be determined in Pricing Confirmation (as defined in the Resolution).

however, no interest shall be payable for any period after maturity during which the holder hereof fails to properly present this Note for payment. If the District fails to pay this Note when due or the Credit Provider (as defined in the Resolution hereinafter described), if any, is not reimbursed in full for the amount drawn on or paid pursuant to the Credit Instrument (as defined in the Resolution) to pay all or a portion of this Note on the date of such payment, this Note shall become a Defaulted Note (as defined and with the consequences set forth in the Resolution).

It is hereby certified, recited and declared that this Note (the “Note”) represents the authorized issue of the Note in the aggregate principal amount made, executed and given pursuant to and by authority of certain resolutions of the Legislative Body of the District duly passed and adopted heretofore, under and by authority of Article 7.6 (commencing with Section 53850) of Chapter 4, Part 1, Division 2, Title 5 of the California Government Code (collectively, the “Resolution”), to all of the provisions and limitations of which the owner of this Note, by acceptance hereof, assents and agrees.

The principal of the Note, together with the interest thereon, shall be payable from taxes, income, revenue, cash receipts and other moneys which are received by the District for the general fund of the District, and which are available for payment thereof (collectively, the “Unrestricted Revenues”). As security for the payment of the principal of and interest on the Note, the District has pledged the first amounts of Unrestricted Revenues of the District received during the Repayment Months (as defined in the Resolution) identified in the Pricing Confirmation (as defined in the Resolution) (and any amounts received thereafter) until the amount on deposit in the Payment Account (as defined in the Resolution) in each such month, is equal to the corresponding percentages of principal of and interest due on the Note as set forth in the Pricing Confirmation (such pledged amounts being hereinafter called the “Pledged Revenues”), and the principal of the Note and the interest thereon shall constitute a first lien and charge thereon and shall be payable from the Pledged Revenues, and to the extent not so paid shall be paid from any other moneys of the District lawfully available therefor as set forth in the Resolution. The full faith and credit of the District is not pledged to the payment of the principal or interest on this Note.

The District and the Trustee may deem and treat the registered owner hereof as the absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and interest due hereon and for all other purposes, and the District and the Trustee shall not be affected by any notice to the contrary.

It is hereby certified that all of the conditions, things and acts required to exist, to have happened and to have been performed precedent to and in the issuance of this Note do exist, have happened and have been performed in due time, form and manner as required by the Constitution and statutes of the State of California and that the amount of this Note, together with all other indebtedness of the District, does not exceed any limit prescribed by the Constitution or statutes of the State of California.

It is hereby certified that all of the conditions, things and acts required to exist, to have happened and to have been performed precedent to and in the issuance of this Note do exist, have happened and have been performed in due time, form and manner as required by the Constitution and statutes of the State of California and that the amount of this Note, together

with all other indebtedness of the District, does not exceed any limit prescribed by the Constitution or statutes of the State of California.

IN WITNESS WHEREOF, the Legislative Body of the District has caused this Note to be executed by the manual or facsimile signature of a duly Authorized Representative of the District and countersigned by the manual or facsimile signature of the Secretary or Clerk of the Board of Trustees as of the date of authentication set forth below.

MERCED COMMUNITY COLLEGE DISTRICT By: [no signature/form only]

President, Board of Trustees

Countersigned By: [no signature/form only]

Secretary, Board of the Trustees

CERTIFICATE OF AUTHENTICATION AND REGISTRATION

This Note is the Note mentioned in the within-mentioned Resolution authenticated on the following date:

WILMINGTON TRUST, NATIONAL ASSOCIATION, as Trustee By: [no signature/form only]

Authorized Officer

[STATEMENT OF INSURANCE]*/

*/ To be used only if Credit Instrument is a policy of municipal bond insurance.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE APRIL 2, 2013, MEETING OF THE COMMITTEE

Item: Selection of Independent Audit Firm with Christy White Associates Presented By: Joanne Schultz For: Information Action X Background Information : Staff engaged in a Request for Proposal (RFP) process for the purpose of selecting an independent audit firm to conduct the annual District, Bond and Foundation audits. The agreement is for a term of three years (3) with the possibility of two (2) additional years with a cancellation clause upon written notification by either party prior to January 15 each year. RFP’s were sent to seven (7) firms which had expressed an interest in providing audit services or were known to have relevant community college auditing experience. Four (4) audit firms submitted proposals. The proposals were evaluated based on a point scale assigned to the criteria listed below: • Appropriateness and adequacy of proposed procedures • Reasonableness of time estimates • Appropriateness of assigned staff. The proposal identifies the principal engagement

supervisory and management staff: a. partner, b. Manager/In Charge c. Specialist • Timeliness of expected completion dates • Community College audit experience • Technical and related experience of the firm • Qualifications and experience of staff • Description of the services to be provided • Cost of the work to be performed Based on the detailed reviews of each proposal against evaluation the criteria, two (2) firms were asked in for a formal presentation. A committee was formed to participate in the interviews. Each firm was asked to include the following in their presentation: • The firms relation with the audit committee • Staffing experience with community colleges • Timing of audit process • Audit process philosophy

o Reliance on internal controls? o Substantive testing?

• Relationship with California Community College Chancellors Office (CCCCO) • Transition process

• GASB 34 & 35 Conversion Entries Each firm also provided examples of their audits. Reference checks were done using the set of questions below: • How long have they been your audit firm? • Did they meet your timelines? • Did the Partner on-sight, assist in the process? • How well did they know and understand Community College? • Was the team relatively consistent? • Were they Courteous? • How well did they work with the Audit Committee/Board? • Anything else that you would like us to know about the firm? Based on the criteria from all of the processes, staff recommends engaging Christy White Associates. Their relationship with the board, risk based audit approach, and transition plan were the areas where they excelled. They will provide an independent audit of the Foundation, District’s books, accounts, financial records and financial statements for accuracy and compliance to all State and Federal statues; and, an independent performance audit and financial audit on Measures H and J. Christy White Associates initial proposal represents a $13,000 reduction over the past contract.

Recommendation: It is recommended that the Board of Trustees approve entering into an agreement with Christy White Associates.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE April 2, 2013 MEETING OF THE BOARD

Item: Approval of Merced Community College District Equal Employment

Opportunity Plan 2013-2016 Presented by: Ron Taylor For Information X For Action Background Information The Merced Community College District is required to develop an equal employment opportunity plan in its recruitment and hiring policies and practices pursuant to the applicable Title 5 regulations (section 53000 et. seq.). The Equal Employment Opportunity Plan 2013-2016 signifies the District’s belief that by taking active and vigorous steps to ensure equal employment opportunity, and by creating a working and academic environment which is welcoming to all, diversity will be encouraged and supported, and excellence will be promoted. Recommendation/Requested Action The Board is asked to approve of the Equal Employment Opportunity Plan 2013-2016. Attachment Merced Community College District Equal Employment Opportunity Plan 2013-2016 as separate insert.


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE April 2, 2013, MEETING OF THE BOARD

Item: First Reading - Board Policy and Administrative Procedures Presented by: Administration X For Information For Action Background Information The policies and administrative procedures have been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed them all and forwards them to the Board for review. Recommendation/Requested Action The Board Policies/Administrative Procedures are presented for first reading. They will be presented for action at the next regular meeting of the Board of Trustees. Attachments BP/AP 3200 AP4235 AP5013 BP/AP 5040 BP/AP5130 BP/AP5140 BP/AP7120

BOARD POLICY 3200 ACCREDITATION Reference: Accreditation Eligibility Requirement 210, Standard IV.B.1.i

The Superintendent/President shall ensure the District complies with the accreditation process and standards of the Accrediting Commission of Community and Junior Colleges and of other District programs that seek special accreditation. The Superintendent/President shall keep the Board informed of approved accrediting organizations and the status of accreditations. The Superintendent/President shall ensure that the Board is involved in any accreditation process. The Superintendent/President shall provide the Board with any official accreditation report and any official actions taken or to be taken in response to recommendations in an accreditation report. Adopted 12/6/11 See Administrative Procedure 3200

ADMINISTRATIVE PROCEDURE 3200 – Accreditation In accordance with the standards of the Accrediting Commission for Community and Junior Colleges (ACCJC), each college shall conduct a comprehensive self study every six years and host a visit by an accreditation team. Mandatory interim reports are prepared and submitted to the Accrediting Commission in the third year of each six year cycle. Those employees who are responsible for the functions related to the accreditation standards must be involved in the self study and team visit. The process for producing the written document that is the Comprehensive Self-Study must include:

• A self-study Chair and/or Co-Chairs appointed by the Superintendent/President in accordance with campus procedures. If the Superintendent/President selects a faculty member to be the Chair and/or Co-Chair, the appointment must be approved by the Academic Senate.

• Accreditation Liaison Officer appointed by the Superintendent/President. • Active, district-wide involvement of administrators, faculty, classified staff, and

students as required by state law, Board Policy and Administrative Regulations. • A Steering Committee with members from faculty, management, classified staff,

and students. • The Steering Committee will meet at least six (6) times a year to support the

writing of the self-study and any other reports required by the ACCJC. • The self-study report shall be made available to the faculty, management,

classified staff, and student leaders for review and comment before it is sent to the Board of Trustees for approval.

• When the self-study is completed it must be reviewed and approved by the Board of Trustees prior to submission to the Accrediting Commission a minimum of 30 days prior to the team visit.

The following requirements apply to all other activities in preparation for accreditation or reaffirmation of accreditation:

• Preparation for accreditation activities must begin no less than one year before that activity.

• The college president, after consultation with the president of the academic senate, is responsible for appointing someone to coordinate the accreditation activities.

• The development of all supporting materials shall involve appropriate faculty, management, classified staff, and students.

• Accreditation reports shall be approved by the Board of Trustees before they are submitted to an accrediting agency on behalf of the college.

Adopted 6/15/04 Revised 9/7/04 Revised 12/6/11

ADMINISTRATIVE PROCEDURE 4235 - Credit by Examination Reference: Title 5, Section 55050 and Title 5, Section 55051 Forms of Credit by Examination Credit by Examination will be given only to courses offered by Merced College or are considered equivalent. Credit by Examination may be obtained in several ways, including

1. Advanced Placement (AP) Program administered by the College Entrance Examination Board. Scores must be three or higher.

a. All courses listed in the CSU System-wide Credit for External Examinations document most recently published qualify for credit by exam.

2. International Baccalaureate (IB) a. All courses listed in the CSU System-wide Credit for External Examinations

document most recently published qualify for credit by exam.

3. College Level Examination Program (CLEP), also administered by the College Entrance Examination Board. The score must qualify for credit by examination as established by the College Entrance Examination Board. Not all CLEP exams are eligible for credit at Merced College.

a. All courses listed in the CSU System-wide Credit for External Examinations document most recently published qualify for credit by exam.

4. Internal Credit by Examination (ICE) tests are available for some courses at Merced College that are approved by the Academic Senate.

5. 2+2 Credit by Examination (2CE) (Title 5, Section 55051)

6. Military Training and Experience. Veterans may earn up to two physical education and ten general education credits based on their military experience.

Determination of Eligibility to Earn Internal Credit by Examination

• A student must be in good standing and enrolled at Merced College.

• A maximum of thirty (30) units may be earned in total, including AP, IB, CLEP, Internal Credit by Examination, 2+2 Credit by Examination, or Military Training and Experience.

• No credit by examination will be offered if a student has previously taken the class and received any grade other than a “W”.

• Credits acquired by examination shall not be counted in determining the twelve (12) semester hours of credit in residence required for an Associate Degree.

• Credits acquired by examination are not applicable to meeting of such unit load requirements as Selective Service deferment, Veteran’s or Social Security.

• The process for obtaining Credit by Examination varies. The processes below outline the procedures. In all cases, students must be enrolled at Merced College. The maximum number of units to be earned in total shall not exceed thirty (30).

• Credit by examination is not allowed for courses previously taken in an institution of higher education or courses that are considered pre-collegiate. Students may be asked to supply a high school and/or other college transcript when applying for a credit by examination.

o Recency issues will be considered by counseling in approving credit by external exams.

• The grade obtained through credit by examination will be recorded on the

transcript with a descriptor CE (Credit by Examination). If the student fails the exam, it must be noted on the transcript. The grade obtained through 2CE (2+2 Credit by examination) will be recorded on the transcript with a descriptor 2CE (2+2 Credit by examination.) If the student fails the 2CE exam, it must be noted on the transcript.

• Credits will be granted toward Merced College AA breadth consistent with CSU and IGETC breadth credits listed in the CSU System-wide Credit for External Examinations document (http://www.calstate.edu/acadaff/codedmemos/AA-2011- 12.pdf , http://www.calstate.edu/acadaff/codedmemos/ ). Although the University of California and the California State University and Colleges accept, with certain limitations, appropriate credits obtained by examination, there is no guarantee by Merced College that other institutions will do so.

• As is the current practice, Advanced Placement, C.L.E.P., and I.B. external exams may not count toward a Merced College degree major. Students are encouraged to consult with their counselors. Advanced Placement, C.L.E.P., I.B, and Military Credits may be counted toward satisfaction of prerequisite courses with the advice and consent of counselors.

• A list of currently offered CLEP exams is available at

(http://www.collegeboard.org/clep). Information regarding the acceptance of C.L.E.P. scores and earned credit is published annually in the Merced College catalog.

http://www.calstate.edu/acadaff/codedmemos/AA-2011-12.pdf

http://www.calstate.edu/acadaff/codedmemos/AA-2011-12.pdf

http://www.calstate.edu/acadaff/codedmemos/

http://www.collegeboard.org/clep

• Students will pay a Credit by Examination fee (for ICE) equal to the enrollment fee required if registering for the course; the fee must be paid prior to completing the examination. The fee paid by secondary students (2CE) that qualify to take a credit by examination will be equivalent to the compensation the MCCD faculty receives for issuing the credit by examination.

• Credit by exams (for ICE) must be taken within the first six weeks of a regular semester and the first four weeks of a summer semester or as arranged in articulation agreements with the High Schools (2CE).

2+2 ARTICULATION POLICY Merced Community College The Merced Community College District (MCCD) is committed to working in partnership with local high schools and Merced County Office of Education Regional Occupational Programs (MCOE ROP) to develop links between secondary and post-secondary career and technical education programs. 2+2 Course Articulation is a planned process that links the educational institutions together to facilitate a smooth transition for students from one course, program, or educational level to the next while minimizing or eliminating course repetition. Guidelines for the development of 2+2 Articulations

1. Articulation agreement decisions are faculty to faculty. The college faculty prescribes the parameters of all articulation agreements and work with high school faculty on how their course can meet the prescribed parameters. This includes all 2+2 Credit by Exam (2CE) Procedures.

2. High school faculty makes revisions as needed to align the high school course with the parallel college course. College faculty, within the discipline of the proposed course articulation, determines if the secondary institution’s course is a match and can move through the articulation process.

3. Articulation agreements undergo formal review every three years and informal review every year.

4. Course outlines and final exams must be re-articulated if any of the following occur:

a. Revisions are made in high school or college outlines which affect the course objectives.

b. Either college or high school faculty member that develops an articulated course agreement leaves the employment of their school.

c. Agreements are three years old.

5. Students must be earning a B grade or better in all articulated high school courses before they are eligible to enter into the 2+2 credit by exam (2CE) process. If a pre- requisite exists for the Merced College course, a pre-requisite challenge form must be completed and approved by Merced College faculty or

dean prior to the student taking the credit by exam.

6. The (2CE) process will be prescribed by the college discipline faculty member and outlined within the course articulation agreement. The appropriate grade will be awarded by the college faculty member upon completion of the 2CE process.

7. The fee paid by secondary students that qualify to take part in the 2CE process will be equivalent to the compensation the MCCD Faculty receives for issuing the credit by exam.

8. MCCD Faculty giving the 2CE exam will be renumerated at the equivalent rate as the college Credit by Exam process provides.

Title 5, Subchapter 9 of Chapter 6, Section 55753 and 55753.5 of the California Code of Regulations clarifies practices used in granting college units for course work completed in high school. Title 5 § 55003 allows for a pre-requisite challenge.

Determination of Eligibility to Earn 2+2 Credit by Examination

• A student must be enrolled in an articulated 2+2 high school course earning a B grade or better in all articulated high school courses.

• The student will be permitted to take a credit by examination for the enrolled course once certified by the instructor of the course that the student meets the requirements. The examination process and date of exam will be determined by the faculty at Merced College.

• The course must be part of the established 2+2 courses as approved by the Curriculum Committee of Merced College. If a pre-requisite exists for the Merced College course, a pre-requisite challenge form must be completed and approved by Merced College faculty prior to the student taking the credit by exam.

• The student must complete a Merced College credit application. Students who are determined to be CA resident students will have their 2+2 grade posted to their record. Students determined to be non-resident will have their 2+2 grade held until they either prove CA residency or enroll in regular credit courses at Merced College.

• The grade obtained through 2CE (2+2 Credit by examination) will be recorded on the transcript with a descriptor 2CE (2+2 Credit by examination.) If the student fails the 2CE exam, it must be noted on the transcript.

Procedure for Applying for Credit by Examination: • The college instructor, in consultation with the high school instructor,

determines the type, time, and location of the exam. The Merced College faculty will proctor and grade the exam. The course must be part of the

established 2+2 courses as approved by the Curriculum Committee of Merced College. If a pre-requisite exists for the Merced College course, a pre-requisite challenge form must be completed and approved by Merced College faculty prior to the student taking the credit by exam.

• The fee paid by secondary students 2CE (2+2 Credit by examination) that

qualify to take a credit by examination will be equivalent to the compensation the MCCD faculty receives for issuing the credit by examination.

Adopted 8/6/02 Revised 8/3/10 Revised 5/1/12 Revised 6/19/12 Revised 2/12/13

Internal Procedures for Credit by Examination Petition If you are a student registered at the college and in good standing you are eligible to apply for Credit by Examination. Credit by Examination (CBE) must be completed by the end of the sixth week of a regular semester, or by the end of the fourth week of a summer session. The grade must be turned in, by the professor, by the end of the appropriate week. Although University of California and the California State University and Colleges accept, with certain limitations, appropriate credits obtained by examination, there is no guarantee by Merced College that other institutions will do so. Students need to follow these steps, in this order:

1. The student must initiate a petition for CBE from the Admissions and Records (A&R) office for verification of registration at Merced College and be in good academic standing and enrolled at Merced College. These units do not count toward the residency requirement.

2. No Credit by Examination will be offered if a student has previously taken the class

and received any grade other than a “W”. A student may be asked to supply a high school and other college transcripts when applying for a Credit by Examination.

3. A maximum of thirty (30) units may be earned in total including AP, IB, CLEP, local

Credit by Examination, 2+2 Credit by Examination, or Military Training and Experience.

4. Credits earned by examination are not applicable to meeting of such unit load

requirements as Selective Service deferment, Veteran’s or Social Security benefits. 5. If the student is currently enrolled in the class, they must drop the class before the

petition is signed by the A&R representative. 6. The petition is referred to the appropriate Area Dean for recommending a professor

for the examination. The Area Dean arranges a meeting between the student and the professor to arrange the testing details. The test is NOT given at this first meeting. You may have the number of courses available for Credit by Examination limited by the discipline faculty. Information about course availability may be obtained in the Guidance Area or with the Area Dean for the program each semester.

7. The petition is signed by the appropriate professor agreeing to administer the exam. 8. Students will pay a Credit by Examination fee equal to the enrollment fee required if

registering for the course. 9. The petition is given to the professor by the student and the test is administered.

10. The professor signs the petition and enters the grade on the petition and returns it to

the A&R office. THE PETITION IS NOT TO BE RETURNED BY THE STUDENT.

11. The grade is recorded in Datatel and will now show on the student’s transcripts. A copy of the petition will be mailed to the student. The grade obtained through Credit by Examination will be recorded on the transcript as CE. Credit by Examination grades are part of a student’s permanent record and once recorded cannot be removed. If a student fails the exam, it must be noted on the transcript.

12. If the student selected the “Pass/No Pass” option, it is the responsibility of the

student to change to the letter grade by the end of the following semester, if they choose to.

13. Although the University of California, the California State University and Colleges

accept, with certain limitations, appropriate credits earned by examination, there is no guarantee by Merced College that other institutions will do so.

14. 2+2 Credit by Exams for enrolled high school students will follow the established

procedures as outlined in the 2CE process and procedures.

Internal Procedures for (2+2) ARTICULATION CREDIT BY EXAM 2CE Process and Procedures:

The college instructor, in consultation with the high school instructor, determines the type, time, and location of the exam. The Merced College faculty will proctor and grade the exam. The course must be part of the established 2+2 courses as approved by the Curriculum Committee of Merced College. If a pre-requisite exists for the Merced College course, a pre-requisite challenge form must be completed and approved by Merced College faculty prior to the student taking the credit by exam.

• Student completes the paper Credit Application for Admission Form

• Student completes the Petition for (2+2) Credit by Exam Form (See attached Form).

• The instructor of the 2+2 course will obtain the appropriate forms from Admissions and Records to provide to students wishing to take the exam.

• Student attaches a money order or check for the 2+2 Credit by Exam (2CE) fee

to Petition for (2+2) Credit by Exam Form

• After proctoring and grading the 2CE the college instructor will post the earned grade to the Petition for (2+2) Credit by Exam Form, print their name and sign the form, and then take all forms and monies to Student Fees for fees processing.

• If the student selected the “Pass/No Pass” option, it is the responsibility of the

student to change to the letter grade by the end of the following semester, if they choose to.

• Once fees are processed the instructor will bring the forms to Admissions and

Records for processing of the grades.

• The student will receive a copy of the, Petition for (2+2) Credit by Exam Form from

Admission and Records upon posting of the (2+2) Credit by Exam to their student record, which will verify their grade and completion of process.

ADMINISTRATIVE PROCEDURE 5013 Students in the Military Reference: Title 5, Section 55023, 55024, 54041,54042, 54050, and 58620 Education Code Sections 68074, 68075 and 68075.5; Military and Veterans Code Section 824 Residence Determinations for Military Personnel and Dependents A student who is a member of the armed forces of the United States stationed in California on active duty, except a member of the armed forces assigned for educational purposes to a state-supported institution of higher education, is entitled to resident classification. Such student shall retain resident classification in the event that the member of the armed forces is thereafter transferred on military orders to place outside of California or thereafter retires from active duty, so long as the student remains continuously enrolled in the District. An undergraduate student who is a natural or adopted child, stepchild, or spouse who is a dependent of a member of the armed forces of the United States stationed in this state on active duty shall be entitled to resident classification. Such student shall retain resident classification if he or she is thereafter transferred on military orders to a place outside of California, so long as the student remains continuously enrolled in the District. A student who was a member of the armed forces of the United States stationed in California on active duty for more than one year immediately prior to being discharged from the armed forces is entitled to resident classification for the length of time he or she lives in California after being discharged up to the minimum time necessary to become a resident. A parent who is a federal civil service employee and his or her natural or adopted dependent children are entitled to resident classification if the parent has moved to this state as a result of a military mission realignment action that involves the relocation of at least 100 employees. This classification shall continue until the student is entitled to be classified as a resident, so long as the student continuously attends an institution of public higher education. A student claiming the residence classifications provided for in this procedure must provide a statement from the student’s commanding officer or personnel officer providing evidence of the date of the assignment to California, and that the assignment to active duty in California is not for educational purposes. A student claiming the residence classifications provided for here for the dependent of military personnel shall provide a statement from the military person’s commanding officer or personnel officer that the military person’s duty station is in California on active duty as of the residence determination date, or has been transferred outside of California on active duty after the residence determination date, or that the military person has retired from active duty after the residence determination date. (Title 5, Sections 54041; 54042)

Withdrawal Policies for Members of the Military A student who is a member of an active or reserve United States military service and who receives orders compelling a withdrawal from courses shall be permitted to withdraw upon verification of such orders. A withdrawal symbol, “MW” will be assigned. Military withdrawal shall not be counted in progress probation or dismissal calculations. Students required to report for military duty shall be entitled to a full refund of the tuition and fees the student paid to the college for the academic term in which the student was required to report for military service. Only classes for which the “MW” symbol is assigned will be used in the calculation of a refund. Courses assigned an evaluative grade due to course completion during the term or an “I” (incomplete) will not be subject to refund. Adopted 3/5/02 Reviewed 3/21/12 Adopted 2/12/13

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BOARD POLICY 5040 STUDENT RECORDS AND DIRECTORY INFORMATION

Reference: Education Code Sections 76200, et seq.; Title 5, Sections 54600, et seq.

The Superintendent/President shall assure that student records are maintained in compliance with applicable federal and state laws relating to the privacy of student records.

The Superintendent/President may direct the implementation of appropriate safeguards to assure that student records cannot be accessed or modified by any person not authorized to do so.

Any currently enrolled or former student of the District has a right of access to any and all student records relating to him or her maintained by the district.

No District representative shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by applicable federal and state laws.

Students shall be notified of their rights with respect to student records, including the definition of directory information contained here, and that they may limit the information.

Directory information shall include:

• Student participation in officially recognized activities and sports including weight,

height and high school of graduation of athletic team members.

• Degrees and awards received by students, including honors, scholarship awards, athletic awards and Dean’s List recognition.

See Administrative Procedures 5040, 5045

Adopted 3/5/02 Revised 8/3/10

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ADMINISTRATIVE PROCEDURE 5040 - Student Records and Directory Information

Reference: Education Code Section 71091 and 76200 et seq.; Title 5, 54600 et seq., U.S. Patriot Act; Civil Code Section 1798.85

A cumulative record of enrollment, scholarship, and educational progress shall be kept for each student.

Release of Student Records No instructor, official, employee, or governing board member shall authorize access to student records to any person except under the following circumstances:

• Student records shall be released pursuant to a student's written consent.

• Records information must be requested in writing, state what information is being

requested, and be signed and dated by the student, or accompanied by a release form that is signed and dated by the student. Student information will be forwarded as requested or may be picked up by the student showing proper identification.

• Directory information may be released in accordance with the definitions in Board

Policy and Administrative Procedures 5030

• Student records shall be released pursuant to a federal judicial order that has been issued regarding an investigation or prosecution of an offense concerning an investigation or prosecution of terrorism or a lawfully issued subpoena. The school is permitted to release student records in response to a subpoena issued by a judge or court clerk. In accordance with the rules of civil procedure, a person is supposed to be notified when a subpoena is issued for his/her records. If a notice is not included with the subpoena, the school is required to make a reasonable effort to notify the student before releasing the records. If the subpoena is not signed by a judge or court clerk, it must include a Certificate of Compliance or Release signed by the student. If no Release has been provided, the District should not produce the records. Instead, the District should return the subpoena with a letter stating “no proof of service or Certificate of Compliance with CCP 1985.3, informing the consumer of the existence of a subpoena, nor written authorization from the consumer releasing his/her records has been provided to the record keeper, nor have you served us with an order waiving this requirement.” In order for the subpoena to be valid, the subpoenaing party must provide the District at least fifteen (15) days from the date of the subpoena was issued in order to respond. If the records are released before the date indicated, the student may not have the opportunity to quash the subpoena. If the student objects to the subpoena, he/she may attempt to have it quashed (suppressed), or

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modified by a judge. If so, the student must serve the District with Notice of a Motion to Quash prior to the date the records are to be produced. Merced College charges $15.00 to cover the expenses for processing the subpoena. The server is sent to Student Fees first and brings the receipt and subpoena back to Student Records where it is accepted.

• Student records may be released to officials and employees of the District only

when they have a legitimate educational interest to inspect the record. • Student records may be released to authorized representatives of the

Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency, state education officials, or their respective designees or the United States Office of Civil Rights, where that information is necessary to audit or evaluate a state or federally supported educational program or pursuant to federal or state law. Exceptions are that when the collection of personally identifiable information is specifically authorized by federal law, any data collected by those officials shall be protected in a manner that will not permit the personal identification of students or their parents by other than those officials, and any personally identifiable data shall be destroyed when no longer needed for that audit, evaluation, and enforcement of federal legal requirements. The Vice President, Student Personnel Services is the designated District Officer responsible for resolution of issues related to the release of Student Record information.

• Student records may be released to officials of other public or private schools or

school systems, including local, county or state correctional facilities where education programs are provided, where the student seeks or intends to enroll or is directed to enroll. The release is subject to the conditions in Education Code Section 76225. The Vice President, Student Personnel Services is responsible for compliance with the requirements.

• Student records may be released to agencies or organizations in connection with

a student's application for, or receipt of, financial aid, provided that information permitting the personal identification of those students may be disclosed only as may be necessary for those purposes as to financial aid, to determine the amount of the financial aid, or conditions that will be imposed regarding financial aid, or to enforce the terms or conditions of financial aid. The Vice President, Student Personnel Services is responsible for compliance with these requirements.

• Student records may be released to organizations conducting studies for, or on

behalf of, accrediting organizations, educational agencies or institutions for the purpose of developing, validating, or administrating predictive tests, administering financial aid programs, and improving instruction, if those studies

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are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of those organizations and the information will be destroyed when no longer needed for the purpose for which it is conducted. The Vice President of Technology and Institutional Research is responsible for compliance with the requirements related to the studies described above.

• Student records may be released to appropriate persons in connection with an

emergency if the knowledge of that information is necessary to protect the health or safety of a student or other persons, subject to applicable federal or state law. The Vice President of Student Personnel is responsible for releasing records in emergency situations.

• The following information shall be released to the federal military for the

purposes of federal military recruitment: student names, addresses, telephone listings, dates and places of birth, levels of education, degrees received, prior military experience, and/or the most recent previous educational institutions enrolled in by the students.

Charge for Transcripts or Verifications of Student Records A student/former student shall be entitled to two free copies of the transcript of his/her record or to two free verifications of various student records. Additional copies shall be made available to the student, or to an addressee designated by him/her, at the rate of $5.00 per copy. Students may request special processing of a transcript. Electronic Transcripts The District may elect to implement a process for the receipt and transmission of electronic student transcripts contingent upon receipt of sufficient funding. Use of Social Security Numbers

• The District shall not do any of the following:

• Publicly post or publicly display an individual’s social security number;

• Print an individual’s social security number on a card required to

access products or services;

• Require an individual to transmit his/her social security number over the internet using a connection that is not secured or encrypted;

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• Require an individual to use his/her social security number to access an internet Web site without also requiring a password or unique personal identification number or other authentication devise; or

• Print in whole or in part, an individual’s social security number that

is visible on any materials that are mailed to the individual, except those materials used for:

• Application or enrollment purpose;

• To establish, amend, or terminate an account, contract, or policy;

or

• To confirm the accuracy of the social security number.

If the District has, prior to January 1, 2004, used an individual’s social security number in a manner inconsistent with the above restrictions, it may continue using that individual’s social security number in that same manner only if:

• The use of the social security number is continuous;

• The individual is provided an annual disclosure that informs the individual that he/she has the right to stop the use of his/her social security number in a manner otherwise prohibited;

• The District agrees to stop the use of an individual’s social

security number in a manner otherwise prohibited upon a written request by that individual;

• No fee shall be charged for implementing this request; and the

District shall not deny services to an individual for making such a request.

Revised _____ Revised 8/3/10 Revised 10/29/07 Adopted 3/5/02

BOARD POLICY 5130 FINANCIAL AID Reference: 20 U.S.C. Sections 1070, et seq.; 34 CFR Section 668; Education Code Section 76300; U.S. Department of Education regulations on

the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended.

A program of financial aid to students will be provided, which may include, but is not limited to, scholarships, grants, loans, and work and employment programs. All financial aid programs will adhere to guidelines, procedures and standards issued by the funding agency, and will incorporate federal, state and other applicable regulatory requirements. The Superintendent/President shall establish, publicize, and apply satisfactory academic progress standards for participants in Title IV student aid programs. Misrepresentation: The District shall not engage in “substantial misrepresentation” of 1) the nature of its educational program, 2) the nature of its financial charges, or 3) the employability of its graduates. The Superintendent/President shall establish procedures for regularly reviewing the District’s website and other informational materials for accuracy and completeness and for training District employees and vendors providing educational programs, marketing, advertising, recruiting or admissions services concerning the District’s educational programs, financial charges, and employment of graduates. The Superintendent/President shall establish procedures wherein the District shall periodically monitor employees’ and vendors’ communications with prospective students and the members of the public and take corrective action where needed. This policy does not create a private cause of action against the district or any of its representatives or service providers. The District and its governing board do not waive any defenses or governmental immunities by enacting this policy. See Administrative Procedure 5130 Adopted 3/5/02

ADMINISTRATIVE PROCEDURE 5130 - FINANCIAL AID Reference: 20 U.S.C. Sections 1070 et seq.; 34 CFR Section 668; Education Code Section 76300; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended. Title 5, Sections 58600 et seq. Merced College, as part of its student financial aid program, administers the following programs through the Financial Aid Office:

Board of Governors Grants (fee waivers) Federal Pell Grant Program Federal Academic Competitiveness Grant Federal Work Study Program Federal Supplemental Educational Opportunity Grant Program Cal Grant Program CalWORKs Work Study Program State EOP&S Grant Program C.A.R.E. Grant Program

In addition, the Financial Aid Office administers an on-going program of local Student Scholarships and assists students in required documentation and processing for other external scholarships. The Director of Financial Aid is responsible for the development and maintenance of the Financial Aid Policy Manual. This manual defines each of the following:

• Application procedures and filing deadlines for financial assistance programs • Student eligibility • Payment procedures • Overpayment recovery • Accounting requirements • Satisfactory progress • Verification procedures

Revised _______ Revised 10/29/07 Adopted 3/5/02

BOARD POLICY 5140 DISABLED STUDENTS PROGRAMS AND SERVICES Reference: Education Code Sections 67310, 84850; Title 5, Sections 56000 et seq. and 56027

Students with disabilities shall be assisted to participate whenever possible in the regular educational reasonably accommodated pursuant to federal and state requirements in all applicable programs in the District. The Disabled Students Programs and Services (DSPS) program shall be the primary provider for support programs and services that facilitate equal educational opportunities for disabled students who can profit from instruction as required by federal and state laws. DSPS services shall be available to students with verified disabilities. The services to be provided include, but are not limited to, reasonable accommodations, academic adjustments, accessible facilities, equipment, instructional programs, rehabilitation counseling and academic counseling. No student with disabilities is required to participate in the Disabled Students Programs and Services program. The District shall respond in a timely manner to accommodation requests involving academic adjustments. The Superintendent/President shall establish a procedure to implement this policy which, at a minimum, provides for an individualized review of each such request, and permits interim decisions on such requests pending final resolution by the appropriate administrator or designee. The Superintendent/President shall assure that the DSPS program conforms to all requirements established by the relevant law and regulations. See Administrative Procedure 5140 Adopted 3/5/02 Revised________

ADMINISTRATIVE PROCEDURE 5140 - Disabled Student Programs and Services Reference: Title 5, Sections 56000 et seq. and 56027 The District maintains a plan for the provision of programs and services to disabled students designed to assure that they have equality of access to District classes and programs. The plan includes the following elements:

• Procedure for timely response to accommodation requests involving academic adjustments which, at a minimum, provides for an individualized review of each such request, and permits interim decisions on such requests pending final resolution by the appropriate administrator or designee;

• long-range goals and short term objectives for the program;

• definitions of disabilities and students eligible for the program;

• support services and instruction that is provided;

• verification of disability;

• student rights and responsibilities;

• student educational contract or plan that is developed by a designated person in

consultation with the student;

• academic accommodations;

• provisions for course substitution and waivers;

• staffing; and

• advisory committee. Adopted 3/5/02 Revised______

BOARD POLICY 7120 RECRUITMENT AND SELECTION Reference: Education Code Section 70902(d); Education Code Section 87100 et seq.

The Superintendent/President or designee shall establish procedures for the recruitment and selection of employees including, but not limited to, the following criteria. A Faculty and Staff Diversity plan shall be implemented according to Title 5 and Board Policy 3420. Academic employees shall possess the minimum qualifications prescribed for their positions by the Board of Governors. The criteria and procedures for hiring academic employees shall be established and implemented in accordance with board policies and procedures regarding the Academic Senate’s role in local decision making. The criteria and procedures for hiring classified employees shall be established and the recognized bargaining unit afforded an opportunity to participate in the decisions under the Board’s policies regarding local decision making. The screening process for regular positions will involve the following components: 1. A review of application materials by the Office of Human Resources; A review of application materials by a committee appointed by the Office of Human

Resources and monitored by the Office of Human Resources; Interviews of finalists by a committee appointed by the Office of Human Resources and

monitored by the Office of Human Resources; Referral by the interview committee of the top-ranked candidates to the responsible

administrator for decision; A review by the Superintendent/President of the responsible administrator’s employment

decision (employment decisions pertaining to the selection of administrators and Education Directors will be made by the Superintendent/ President and will involve an interview by the Superintendent/President); and

A recommendation by the Superintendent/President to the Board of Trustees. Adopted 5/6/03

ADMINISTRATIVE PROCEDURE 7120 – Recruitment and Selection EMPLOYMENT PROCEDURES FOR ADMINISTRATORS AND MANAGERS INCLUDING VICE PRESIDENTS, ASSOCIATE VICE PRESIDENTS, DEANS, ASSOCIATE DEANS, DIRECTORS, MANAGERS, AND SUPERVISORS (EXCLUDING THE SUPERINTENDENT/PRESIDENT). Administrative Policy for the Hiring of Management Merced Community College District seeks a qualified, diverse administration, faculty and staff dedicated to student success. The District is committed to an open and inclusive hiring process that supports the goals of diversity and equal opportunity providing equal consideration and opportunities for all qualified candidates. The goal of every hiring process is to select the qualified candidate who best meets the needs of our students. The faculty, staff and administration recognize the importance of an effective hiring process that reflects mutual professional responsibility and interest in achieving the common goal of hiring outstanding administrators who will enhance the learning experience for all students and fulfill the mission and goals of the District. Hiring faculty, classified staff and administrators is accomplished through search and screening committees which produce a recommendation from the President or other appropriate administrator to the Board for employment. 1. Job Analysis and Validation Merced Community College District will develop procedures that allow for the evaluation of data that support the need for each management position. These procedures will be used as a basis in determining the need for replacing or adding management positions prior to any hiring recommendations being considered. 2. Development of the Job Announcement A job announcement is developed from the job description. It defines the position and outlines the minimum requirements with regard to education/training/experience. In order to meet compliance with the Americans with Disabilities Act (ADA), the supervisor of the recruited position must determine what the essential functions are of the job. Furthermore, minimum qualifications are to be designated as "required" or "preferred". Any skill testing or required license or certificate should also be included in the announcement. The appropriate sections of the job announcement (a general statement, duties and responsibilities, requirements, and desirable skills and abilities [knowledge, skills, and abilities = KSAs]) will be developed by the Office of Human Resources to assure compliance with any applicable laws. The announcement will contain a statement reflective of the District’s commitment to EEO. The announcement will be reviewed by the Vice President and/or President before being finalized by the Office of Human Resources. 3. Hiring Qualification Merced Community College District has established the following hiring criteria for all administrative positions: Demonstrated sensitivity to, understanding of and respect for the

diverse academic, socioeconomic, cultural, disability, religious, sexual orientation and ethnic backgrounds of community college students. Minimum qualifications in accordance with Education Code Section 87002. All minimum and preferred qualifications are reviewed by the Director of Human Resources and Equal Employment Opportunity Officer or designee for job relatedness and potential adverse impact on the applicant pool. 4. Advertising and Recruitment When employment openings have been identified, announcements are disseminated by the Office of Human Resources to job link, in the Human Resources office, appropriate agencies, newspapers, and other publications, as well as appropriate electronic media. Jobs may be advertised locally, statewide or nationwide, as deemed appropriate to the respective requirements and responsibility level of each opening. The recruitment period varies depending on the type of position and the need to fill the vacancy by a prescribed time. The length of the recruitment period allows candidates, whether local or distant, to receive the announcement and to prepare the required application materials, and to reply to the announcement within a reasonable time frame. 5. Close of the Recruitment Process The Office of Human Resources will review the applicant’s statistical data and perform analysis to ensure fairness and non-discriminatory practices. A. The Demographic Survey that is included with the application for employment shall

afford each applicant an opportunity to voluntarily identify his or her gender, ethnic group identification, and, if applicable, his or her disability. This information shall be kept confidential and shall be used only in research, validation, monitoring, and evaluating the effectiveness of the District’s equal employment opportunity program, or any other purpose specifically authorized in Title 5, or by any applicable statute or regulation.

B. All recruitment efforts will offer an opportunity for participation to a wide diversity of

potential applicants to the extent that further recruitment efforts would be futile. All recruitments will be advertised at the minimum requirements to ensure the most inclusive possible applicant pool. The application period for each recruitment shall be long enough to ensure inclusive outreach efforts to members of monitored groups.

C. The Office of Human Resources shall monitor and analyze the composition of all

recruitment pools. 6. Application Procedure Definition of Applicant Applicants are defined as individuals who have fully completed and submitted the district application and any other required material(s) by deadline in response to an advertised vacant position.

Required Materials All applicants must provide the Merced Community College District Application, letter of interest, resume, three letters of recommendation, college transcripts, certifications (if requested) and/or portfolios or other job related exhibits. It may be determined by the Vice President/President with approval from the Office of Human Resources, that additional materials may be required. Other unsolicited additional materials submitted by the applicant will be forwarded to the screening committee. 7. Screening Committee – Selection, Size, and Membership To effectively implement EEO, the Office of Human Resources shall oversee the appointment of a screening committee, and such appointment will be subject to review by the Director of Human Resources. The intent of the Office of Human Resources is to have adequate representation of protected groups. The screening committee shall participate in the review of applications, may include input from committee, interview of candidates, and recommendation of finalists to the appropriate administrator. The Screening committee shall serve in an advisory capacity to the President or designee. The committee’s role in the selection process shall be to review application materials submitted by candidates, to recommend candidates for the first interview, to conduct the first interview, and to recommend candidates for further consideration to the President or designee. Agents who appoint committee members shall observe the necessity of providing racial/ethnic and gender diversity; the EEO Officer or designee shall determine the sufficiency of the committee composition. The selection of the screening committee members is a collaborative process. The President recommends the Administrator/Manager and Management. Human Resources will contact MCFA, CSEA, Academic Senate and Classified Senate for one selection from each organization but may provide alternative or additional recommendations if necessary to have adequate representation from all groups. The screening committee for management positions will consist of at least 8 members (permanent, non-probationary employees) as listed below. If the Administrator/Manager requests a designee, the designee must be approved by the President. The committee size may be expanded to include more members if deemed appropriate by the Office of Human Resources. Members of Educational Management committee:

• Administrator or manager • Management representative • MCFA representative • Faculty member from area chosen by Academic Senate • Academic Senate representative • Classified Senate representative • CSEA representative • EEO Monitor (non-voting member)

Members of Classified Management committee: • Administrator or manager • Management representative • MCFA representative • Academic Senate representative • Classified Senate representative • Classified staff from department chosen by CSEA President • CSEA representative • EEO Monitor (non-voting member)

A. The following are not committee members, but serve specific functions in the selection process:

• The Director of Human Resources or designee • An Equal Employment Opportunity monitor appointed by the Director of Human

Resources. B. The following are not committee members, but serve specific functions in the selection process:

• The President or Director of Human Resources may opt to appoint an outside subject matter expert to participate at the orientation stage of the selection process when no existing expertise exists within the screening committee. At the committee’s request, the individual may also be invited to participate in the interview stage.

C. The President or designee shall designate one of the committee members to serve as committee chair. D. Screening Committee Orientation – prior to any paper screening or other selection activities, the screening committee members shall participate in an orientation for the particular position being filled. The orientation will include a detailed review of the job announcement and the position’s job description. The President or designee will be available to answer questions about the position, to define its role in the institution, and to provide information on specific needs or emphases of which the committee should be aware. The orientation shall also include review of the policy and importance of maintaining strict confidentiality during all phases of the interview process until all candidates have been notified of the outcome of the selection process. The purpose is for the committee members to have a common understanding of the position as they paper screen and interview. The orientation will include the methods to be used in rating and evaluating candidates, the procedures for arriving at committee decisions, and training in Equal Employment Opportunity principles. The purpose is for committee members to understand and apply these methods, procedures, and principles throughout the selection process. 8. Responsibilities of the Screening Committee All search and screening committee members, including committee chairs, shall be informed in search and screening procedures before the committee begins its screening

process or at the first committee meeting. Including information regarding the District’s EEO/diversity values and each member will sign a confidentiality agreement. Information will include:

1. Review of Confidentiality Agreement which highlights: • The importance of confidentiality throughout the process. • The District commitment to equal employment opportunity, including

procedures and techniques to assure fairness and objectivity, avoidance of adverse impact, and the inclusion of qualified candidates regardless of race, ethnicity, language group, color, national origin, age, gender, sexual orientation, religion, and/or marital status.

• The respective roles, contribution and responsibilities of each Screening Committee member in assuring fair, objective, and equal treatment of all candidates.

2. Review of the screening process, its steps, projected timelines.

3. Technical aspects of the process, review of rating criteria and appropriate forms.

4. The procedures related to the screening of candidates as finalists.

5. Committee members have an ethical obligation to remove themselves from the

committee when there is possible bias or the appearance of bias. No individual with a close personal relationship with any applicant shall serve on the screening committee. Guidelines for evaluating bias shall be reviewed at the first committee meeting.

A. Role of the Chair - The Chair will be responsible for the following:

• Coordinates with HR to produce appropriate interview questions. • Facilitate the process to identify candidates recommended for further

consideration. • Reinforce the importance of confidentiality and EEO policies throughout the

process so as not to jeopardize the screening process. B. Role of the Committee Member – Each member of the screening committee will be responsible for the following:

• Attendance at ALL committee meetings and ALL interviews. • Review applications prior to scheduled interviews. • Interview all selected candidates. • Assist the chair of the committee in summarizing the scores of each candidate. • Adhere to equal employment opportunity principles throughout the process. • Maintain the confidentiality of the screening process. • Inbox assessments and interview questions. • Additionally, the committee member is responsible for bringing to the timely

attention of the Chair and the Human Resources Officer any concerns about the process, fairness, committee member conduct, or any other matter that may adversely affect the committee’s task.

C. Role of the Director of Human Resources (or HR designee) - The Human Resources Officer or designee will be responsible for the following:

• Prepare screening packets for the committee, which shall include guidelines addressing member responsibilities, confidentiality statements, and screening forms.

• Is present at the first meeting of the Committee to facilitate the orientation and training, and to develop timelines and a meeting schedule.

• Provide expertise and advice on screening, evaluating, interviewing, and selecting. • Provide the orientation to the committee. • In consultation with the chair, develop drafts of assessments and appropriate

questions to bring to the Committee for its consideration and discussion. • Ensure the security of all documents after each meeting. • Ensure that documentation is accurate and complete. • Ensure the legality of the process. • Reinforce the importance of confidentiality and EEO policies throughout the

process so as not to jeopardize the screening process. D. Role of the Equal Employment Opportunity Monitor

• The EEO Officer or designee will be responsible for providing guidelines and instructions on equal employment opportunity and staff diversity; and sitting in and monitoring each meeting of the whole Committee to ensure that equal employment opportunity principles are applied in each process and decision.

9. Paper Screening of Applications Only applicants who meet minimum qualifications will be referred to the screening committee. The Office of Human Resources shall screen for minimum qualifications and this shall be known as preliminary screening. The committee shall be informed of its overall role in the screening process. Included in this orientation will be a review of EEO guidelines and district hiring goals. The procedure used in “paper screening” will be reviewed with the screening committee. Using the pre-determined rating criteria, form, and rating methodology, all members of the screening committee shall review all completed application materials and shall then select for interview those applicants who most closely meet the stated requirements and desirable skills and attributes as listed on the job announcement. A. All applicants for each position shall be treated equally, regardless of internal or outside applicant status. B. Screening criteria shall be job-related, based on the job announcement, and required application materials. C. The screening committee shall screen, either individually or as a group, only the application materials submitted by each candidate. Ratings and decisions shall be based on evidence, or lack of evidence, found in the application materials. Under no

circumstances shall a committee member introduce information that is not contained in the application materials, and which would substantially influence a decision on the candidate. D. All applicants selected for interview must show sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Areas of focus will be as follows: demonstrated commitment to collaboration and teamwork in the delivery of services to students and community; providing quality educational and student services to a diverse student population and community; fostering equity and diversity among individuals, programs and services; creating a positive, safe and pleasant educational environment that respects differences of opinions, beliefs and lifestyles; involvement in the communities similar to those serviced by Merced College. Following the screening of application materials and the selection of interviewees, the Office of Human Resources shall be responsible for notifying applicants who were not selected. Such notification will be made (via US mail or e-mail) after interviewees have been identified. 10. The Interview Process Interviews of applicants are conducted following the Hiring Committee’s review of each applicant’s initial qualifications for the position in question. The interview process refines the applicant pool, while guaranteeing access, equal opportunity and fairness to all applicants. All interview questions are vetted through the Human Resources Department by the Equal Employment Opportunity (EEO) Officer. The interview committee rates each interviewee on a form applying equal criteria for all applicants, and thereby recommends a select number of applicants for a final interview with the President or designee. When a final decision is made, the name of the applicant to fill the open position will be forwarded to the Human Resources Department for processing. A briefing held shortly before the interviews shall outline the overall interview process, including the forms to be completed by each member. Questions will be reviewed and assigned, along with rules on asking appropriate questions. This same set of pre-determined interview questions shall be used to screen each candidate. The interview questions must be asked verbatim and cannot be expanded upon or clarified in any way, so as to be completely fair to ALL interviewees. All members of the Screening Committee must be present during all of the interviews. If a Committee member is unavoidably absent and subsequent interviews cannot be rescheduled, the remaining Committee members may proceed without that member for the remainder of the process. Whenever that absence disrupts the balance of the Screening Committee membership, the Human Resource Director or HR designee will decide on a course of action. The committee members may not discuss the candidates prior to making their individual ratings.

Each member will independently complete the overall rating for the candidate. The individual members will add up their scores and score calculations will be double-checked by HR designee. The total scores for all the applicants will be tallied and the applicants will be rank ordered. It shall be the intent of the committee to recommend the most suitable candidates for the job. The chair shall lead the committee discussion regarding strengths and weaknesses of the candidates and summarize committee rankings. The committee may include ranking and/or written comments for each candidate as a further means of communicating its recommendations. The committee shall submit an unranked list of candidates to the appropriate administrator. After the panel has made its recommendations, the President and/or President approved designee will conduct final interviews. The decision for selection will be that of the President or designee. The Office of Human Resources will conduct reference checks as needed. An offer of employment is made contingent upon clearance of fingerprinting, negative TB and physical examination (if required). Finally, the Board of Trustees gives its approval and the employment offer is made official. A. The Director of Human Resources, or designee, shall certify that the pool of candidates is acceptably diverse or, if not, then document that defensible recruitment efforts were made to try to achieve diversity. If such certification cannot be made, recruitment shall be reopened. B. The Chair and the Director of Human Resources or designee shall coordinate the schedules of the Screening committee for all necessary meetings and interviews. C. The Office of Human Resources will notify and schedule the applicants for interviews. D. Interviews shall be scheduled on succeeding days. To the extent reasonable, the Committee should be flexible to accommodate needs of interviewees. E. The Screening committee shall make a conscientious effort to reach consensus in deciding on candidates to recommend to the President and/or designee for further consideration. Consensus shall be reached when the committee, as a whole, can support the slate of candidates to be recommended for further consideration. Consensus means that every committee member “can live with” the decision and will support it as the committee’s unanimous decision. It is imperative that every committee member has the opportunity to voice their views and to speak in support of candidates they think should be recommended. It is also required that every candidate be given fair consideration. It will be a key responsibility of the Chair to facilitate this process. Once it has been determined that a conscientious effort has been made by the committee and the committee is unable to reach consensus, the Chair in consultation with the Human Resources designee shall make the determination via the forced choice rankings which candidates to recommend as finalists. F. The intent of this decision-making process is to encourage open, candid discussion of all perspectives on the candidates and to allow the Committee to work its way to a

common conclusion. It is also intended to make committee members responsible for the integrity of the process, aware of the need to protect the institution from liability, and accountable for the decisions made. A desired outcome is that every committee member will believe that the selection process was fair, that they had the opportunity to voice their opinions, and that candidates were given due consideration. G. The Screening committee shall complete their task by recommending the best qualified candidates for further consideration. A selection process will produce a minimum of two qualified candidates. The candidates sent forward are to be unranked and considered qualified candidates for the position. H. The Office of Human Resources shall mail notifications to all applicants who were not hired or forwarded for a second level interview. 11. Recommended Finalists Interviews A. The Office of Human Resources shall notify and arrange interviews for the finalists recommended by the Screening committee for further consideration. B. The President and/or President approved designee shall interview the finalists recommended by the committee. The President may select cabinet members to participate in these interviews and to provide comments regarding strengths and weaknesses of each candidate to the President. The chair of the screening committee, or designee, may sit in on the interviews as an observer or active participant and, at their conclusion, shall relate the strengths and/or weaknesses of the candidates as viewed by the Committee. C. After the President or Vice President has interviewed the recommended finalists, the President or Vice President in collaboration with the Director of Human Resources shall decide when and how reference checks shall be made and for which candidates. The President shall determine if site visits will be scheduled for any of the finalist(s). The President shall make the final evaluation and recommendation to employ to the Board of Trustees. D. The President reserves the right to recommend none of the candidates to the Board of Trustees. E. The President, or designee, shall notify both the successful and unsuccessful candidates. F. The Office of Human Resources shall contact the successful candidate concerning salary, benefits, and the process for completing the employment process. 12. Interrupting the Recruitment Procedure Recruitment may be stopped, postponed or extended by the President and the position may be reopened at any step of this process.

13. Evaluation of Screening and Selection Process For every vacancy advertised, the Office of Human Resources will evaluate the entire screening and selection process and monitor for adverse impact. Employment patterns shall be surveyed and EEO goals will be evaluated. 14. Documentation / Recordkeeping All written materials related to the employment process shall be maintained by the Office of Human Resources for a minimum of three years. These include documents gathered from each phase of the screening and selection process, including recruitment, preliminary screening, paper screening, interviewing, testing, and recommendations.

EMPLOYMENT PROCEDURES FOR CLASSIFIED STAFF

Administrative Policy for the Hiring of Classified Staff

The Merced Community College District seeks a qualified, diverse administration, faculty and staff dedicated to student success. The District is committed to an open and inclusive hiring process that supports the goals of diversity and equal opportunity providing equal consideration and opportunities for all qualified candidates. The goal of every hiring process is to select the qualified candidate who best meets the needs of our students. The faculty, staff and administration recognize the importance of an effective hiring process that reflects mutual professional responsibility and interest in achieving the common goal of hiring outstanding Staff who will enhance the learning experience for all students and fulfill the mission and goals of the College and the District. Hiring faculty, classified staff and administrators is accomplished through search and screening committees which produce a recommendation from the President or other appropriate administrator to the Board for employment. The Merced Community College District shall employ persons in the classified service of the college in accordance with the provisions of the California Education Code found in Title 3, Division 7, Part 51, Chapter 4, and all of the appropriate sections thereof. It is the intent of this policy that all employment procedures and transactions are to meet legal compliance requirements of the California Education Code and all other federal and state regulatory laws, rules, and regulations. It is the policy of the Merced Community College District that all personnel procedures and practices be established in an appropriate set of administrative regulations, and that each supervisor, manager, and administrator with employment responsibilities adhere to such regulations in all personnel processes and transactions. 1. Job Analysis and Validation Job applicants must possess the required education/training experience to merit consideration for employment in a position. Knowledge, skills and abilities, will be reviewed to provide additional information. Should a license or certificate be required, it will also determine the eligibility of the candidate. All of these employment standards must first be determined and validated prior to announcing a vacancy. Class specifications will provide such validation. Class specifications are descriptive, not restrictive, and therefore do not include all duties. A listing of representative duties is contained in the specifications but does not include all duties, nor is it necessary to perform all the duties included. These examples are “typical” and reflect examples of the nature, difficulty, and responsibility of the work. 2. Identification of Vacant Positions Requests for classified personnel begin at the department or discipline level and are processed through a multilevel approval process. New positions are requested through at

least one of the following: action plans, program review, justification form and the resource allocation process. Vacancies in existing positions are identified and requested to fill using the “Request to Add or Replace Position” form and the position justification form. Final approval must be given from the Superintendent/President and the Board of Trustees for new positions. Final approval must be given from the Superintendent/President for replacements. Please see the “Request to Add or Replace Position” form (Appendix A) for details. 3. Development of the Job Announcement A job announcement is developed from the class specifications. It defines the position and outlines the minimum requirements with regard to education/training/experience. In order to meet compliance with the Americans with Disabilities Act (ADA), the supervisor of the recruited position must determine what the essential functions are of the job. Furthermore, minimum qualifications are to be designated as "required" or "preferred". Any skill testing or required license or certificate should also be included in the announcement. The announcement will contain a statement reflective of the District’s commitment to EEO. The appropriate sections of the job announcement (a general statement, duties and responsibilities, requirements, and desirable skills and abilities [knowledge, skills, and abilities = KSAs]) will be developed by the Office of Human Resources to assure compliance with any applicable laws. The announcement will be reviewed by the hiring manager and VP before being finalized by the Office of Human Resources. The job announcement is based on the class specification which has been approved by the Board of Trustees after negotiations with CSEA, if necessary. Staff in the Office of Human Resources will provide a range of technical services, training, and consultation, as appropriate, to assure that the job announcement, recruitment activities, and screening/selection process (criteria, forms, and documentation) comply with applicable current laws and regulations, as well as District policies and procedures. 4. Advertising and Recruitment After recognition of a vacancy and approval to fulfill the vacancy, recruitment will follow the steps below:

a. Laid-off persons are eligible for re-employment in the class from which laid off for thirty-nine (39) month period and shall be re-employed in the reverse order of layoff (Article 36 CSEA agreement - Effects of Layoff).

b. Transfer requests on file in the Office of Human Resources (Article 24 CSEA agreement - Transfers and Vacancies). Classified Employee Transfer Request (Exhibit B).

When employment openings have been identified, vacancies will be posted for a minimum of five work days (in accordance with Article 24 CSEA agreement - Transfers and Vacancies). Announcements are disseminated by the Office of Human Resources to job link, in the Human Resources office, appropriate agencies, newspapers, and other publications, as well as appropriate electronic media. The recruitment period varies depending on the type of position and the need to fill the vacancy by a prescribed time. Jobs may be advertised locally, statewide, or nationwide, as deemed appropriate to the respective requirements and responsibility level of each opening. The length of the recruitment period allows candidates, whether local or distant, to receive the announcement and to prepare the required application materials, and to reply to the announcement within a reasonable timeframe. 5. Close of the Recruitment Process Pursuant to Title 5, the Office of Human Resources will review the applicant’s statistical data and perform analysis to ensure fairness and non-discriminatory practices.

a. The Demographic Survey that is included with the application for employment shall afford each applicant an opportunity to voluntarily identify his or her gender, ethnic group identification, and, if applicable, his or her disability. This information shall be kept confidential and shall be used only in research, validation, monitoring and evaluating the effectiveness of the District’s equal employment opportunity program, or any other purpose specifically authorized in Title 5, or by any applicable statute or regulation.

b. All recruitment efforts will offer an opportunity for participation to a wide diversity of

potential applicants to the extent that further recruitment efforts would be futile. All recruitments will be advertised at the minimum requirements, to ensure the most inclusive possible applicant pool. The application period for each recruitment shall be long enough to ensure inclusive outreach efforts to members of monitored groups; minimally 5 work days.

c. The Office of Human Resources shall monitor and analyze the composition of all

recruitment pools. 6. Application Procedure Definition of Applicant Applicants are defined as individuals who have fully completed and submitted the district application and any other required material(s) by deadline in response to an advertised vacant position. Required Materials All applicants must complete the Merced Community College District Application, cover letter, resume, certifications (if requested) and/or portfolios or other job related exhibits. It may be determined by the Manager/Chair with approval from the Office of Human Resources, that additional materials may be required. Other unsolicited additional materials submitted by the applicant will be forwarded to the screening committee.

7. Screening Committee – Selection, Size, and Membership To effectively implement EEO, the Office of Human Resources shall oversee the appointment of a screening committee, and such appointment will be subject to review by the Human Resources Director. The intent of the Office of Human Resources is to have adequate representation of protected groups. The screening committee shall participate in the review of applications, may include input from committee, interview of candidates, and recommendation of finalists to the appropriate administrator. The selection of the screening committee members is a collaborative process. The hiring manager recommends a staff member and notifies the Human Resources Representative of their selection. Human Resources will contact CSEA and Classified Senate for one selection from each organization but may provide alternative or additional recommendations if necessary to have adequate representation from all groups. The screening committee for classified positions will consist of at least 4 members (permanent, non-probationary employees) including the hiring manager or designee to serve as Committee Chair, one staff member, one CSEA member and one Classified Senate. If the hiring manager requests a designee, the designee must be approved by the Human Resources Director. The committee size may be expanded to include more members if deemed appropriate by the Office of Human Resources. Members of the Committee:

• Administrator or manager (to serve as committee chair) • Staff or position related representative • Classified Senate representative • Classified union representative designated by CSEA • EEO Monitor (non-voting member)

8. Responsibilities of the Hiring Committee All search and screening committee members, including committee chairs, shall be informed in search and screening procedures before the committee begins its screening process or at the first committee meeting. Including information regarding the District’s diversity and EEO values and each member will sign a confidentiality agreement. Information will include: 1. Review of Confidentiality Agreement which highlights the importance of confidentiality throughout the process.

• The District commitment to equal employment opportunity, including procedures

and techniques to assure fairness and objectivity, avoidance of adverse impact, and the inclusion of qualified candidates regardless of race, ethnicity, language group, color, national origin, age, gender, sexual orientation, religion, and/or marital status.

• The respective roles, contribution and responsibilities of each Screening Committee member in assuring fair, objective, and equal treatment of all candidates.

2. Review of the screening process, its steps, projected timelines. 3. Technical aspects of the process, review of rating criteria and appropriate forms. 4. The procedures related to the screening of candidates as finalists.

5. Committee members have an ethical obligation to remove themselves from the committee when bias or the appearance of bias, no individual with a close personal relationship with any applicant shall serve on the screening committee. Guidelines for evaluating bias shall be reviewed at the first committee meeting.

Roles and Responsibilities: Committee Chair

• Coordinates with HR to produce appropriate interview questions. • Facilitate the process to identify candidates recommended for further

consideration. • Reinforce the importance of confidentiality and EEO policies throughout the

process so as not to jeopardize the screening process. • Before paper screening, chair may go over the job flyer or duties of the position.

Committee Member

• Attend ALL committee meetings and ALL interviews. • Review applications prior to scheduled interviews. • Interview all selected candidates. • Assist the chair of the committee in summarizing the scores of each candidate. • Adhere to equal employment opportunity principles throughout the process. • Maintain the confidentiality of the screening process.

Human Resources Director (or HR designee)

• Prepare screening packets for the committee, which shall include guidelines addressing member responsibilities, confidentiality statements, and screening forms.

• Is present at the first meeting of the Committee to facilitate the orientation and training, and to develop timelines and a meeting schedule.

• Provide expertise and advice on screening, evaluating, interviewing, and selecting. • Provide the orientation to the committee. • In consultation with the chair, develop appropriate questions for the interviews.

EEO Monitor

• Ensure the security of all documents after each meeting. • Ensure that documentation is accurate and complete. • Ensure the legality of the process.

• Reinforce the importance of confidentiality and EEO policies throughout the process so as not to jeopardize the screening process.

9. Screening process Only applicants who meet minimum qualifications will be referred to the screening committee. The Office of Human Resources shall screen for minimum qualifications and this shall be known as preliminary screening. The committee shall be informed of its overall role in the screening process. Included in this orientation will be a review of EEO guidelines and district hiring goals. The procedure used in “paper screening” will be reviewed with the screening committee. Using the pre-determined rating criteria, form, and rating methodology, all members of the screening committee shall review all completed application materials and shall then select for interview those applicants who most closely meet the stated requirements and desirable skills and attributes as listed on the job announcement. Following the screening of application materials and the selection of interviewees, the Office of Human Resources shall be responsible for notifying applicants who were not selected. Such notification will be made (via US mail or e-mail) after interviewees have been identified. Committee Chair will coordinate with HR to prepare appropriate interview questions. In an effort to increase minority hires, the Office of Human Resources is authorized to select up to fifty percent of the finalists to be interviewed. This is only necessary should the screening committee not select any ethnic minorities or women for final consideration. It is, however, the responsibility of the committee to determine the number of additional candidates to be interviewed. 10. Screening of Interviewees A briefing held shortly before the interviews shall outline the overall interview process, including the forms to be completed by each member. Questions will be reviewed and assigned, along with rules on asking appropriate questions. This same set of pre-determined interview questions shall be used to screen each candidate. The interview questions must be asked verbatim and cannot be expanded upon or clarified in any way, so as to be completely fair to ALL interviewees. All members of the Screening Committee must be present during all of the interviews. If a Committee member is unavoidably absent and subsequent interviews cannot be rescheduled, the remaining Committee members may proceed without that member for the remainder of the process. Whenever that absence disrupts the balance of the Screening Committee membership, the Human Resource Director or HR designee will decide on a course of action. The committee members may not discuss the candidates prior to making their individual

ratings. Each member will independently complete the overall rating for the candidate. The individual members will add up their scores and score calculations will be double-checked by HR designee. The total scores for all the applicants will be tallied and the applicants will be ranked. It shall be the intent of the committee to recommend the most suitable candidates for the job. The chair shall lead the committee discussion regarding strengths and weaknesses of the candidates and summarize committee rankings. The committee may include rankings and/or written comments for each candidate as a further means of communicating its recommendations. The committee shall submit an unranked list of candidates to the appropriate administrator. After the panel has made its recommendations, the area Vice President or President approved designee will conduct final interviews. The decision for selection will be that of the Vice President and/or President approved designee. The Office of Human Resources will conduct reference checks as needed. An offer of employment is made contingent upon clearance of fingerprinting, negative TB and physical examination (if required). Finally, the Board of Trustees gives its approval and the employment offer is made official. 11. Evaluation of Screening and Selection Process For every vacancy advertised, the Office of Human Resources will evaluate the entire screening and selection process and monitor for adverse impact. Employment patterns shall be surveyed and EEO goals will be evaluated. 12. Documentation/Recordkeeping All written materials related to the employment process shall be maintained by the Office of Human Resources for a minimum of three years. These include documents gathered from each phase of the screening and selection process, including recruitment, preliminary screening, paper screening, interviewing, testing, and recommendations. Adopted 2/26/13

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE APRIL 2, 2013 MEETING OF THE BOARD Item: 2013 Annual Report to the Accrediting Commission for Community

and Junior Colleges Presented by: Anne Newins and Joe Allison X For Information For Action Background Information An annual report is submitted to the Accrediting Commission for Community and Junior Colleges by all member colleges. The report is submitted electronically each year by March 30. It includes forty six questions, such as student headcount, number of courses offered via distance education, number of students completing degrees, status of student learning outcomes, and other outcome data. This year, a new set of questions were included due to new regulations established by the Department of Education. These asked colleges to state their “institution set standards” for course completion, student retention, degree completion, and certificate completion. The proposed standards were reviewed by various constituency groups, including the College Council, Standing Accreditation Committee, and Academic Senate members. Joe Allison will review the information required by the Commission as part of the College’s annual fiscal report, which is submitted separately. Recommended Action This item is for information only. Attachment Copy of 2013 Annual Report

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