Merced Community College District Board of Trustees ... · Harrington, Stacey Hicks (Recording...

Merced Community College District Board of Trustees Workshop

held August 23, 2013

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 2:10 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Les McCabe, Janique Johnson Others Present: Ronald C. Taylor, Joanne Schultz, Everett Lovelace, Kevin Kistler, Dee Sigismond, Julie Clark, Wilma Prine, Marie Bruley, Bob Barrera, Keith Law, Ed Modafferi, Patrick Mitchell, Andre Urquidez, Stan Arterberry, Nicki Harrington, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Bill Walls has a donation he would like placed on the agenda for the September meeting for the Board’s approval. Stan Arterberry and Nicki Harrington introduced themselves. They briefly reviewed their agenda and packet that was provided. Each participant introduced themselves and shared their expectations for today.

3. Policy Governance at Merced College Stan Arterberry and Nicki Harrington shared a power point on effective participation in college governance. Well-defined shared governance process was reviewed and discussed. The history, contents, and intent of AB 1725 was reviewed. The definition, value of, and challenges to shared governance were reviewed and discussed. The minimum standards established by the Board of Governors were reviewed. The roles of Academic Senate, staff, and students as defined by the law were reviewed.

There was discussion regarding the process followed and background information shared on a Board decision at the August meeting. A short break was taken. Ms. Harrington and Mr. Arterberry provided some suggestions that may be used going forward to address some issues in the shared governance process which were discussed. Ms. Harrington shared and reviewed the responses to the Board and staff survey conducted for this workshop.

It was suggested for Trustees to attend a couple of Academic Senate and College Council meetings to see how their processes work but cautioned against participating in the meetings. The Board is in need of developing their new goals.

4. Board Education: Policies and Law/Regulations on Participatory Governance

Mr. Arterberry provided handout which outlined the law and regulations for faculty, staff, and students in regards to participatory governance. More information and discussion on this item occurred during the previous item.

5. Adjournment

The meeting was adjourned at 5:00 p.m. Approved

Secretary to the Board of Trustees

Merced Community College District Board of Trustees Workshop

held August 24, 2013

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 9:00 a.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Les McCabe, Janique Johnson Others Present: Ronald C. Taylor, Stan Arterberry, Nicki Harrington, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board.

3. Closed Session a. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (1 case)

Board President Jordan reported out of closed session the Board voted unanimously to have legal counsel negotiate the terms of a settlement agreement. Trustees shared their reflections and key points learned from yesterday’s session which included:

• Being together in one room and getting to know each other • Tensions were high in the beginning but by the end all groups seemed to

be on the same page and the door is opened for better communication & understanding

• It is okay to make mistakes, but learn from those for the future and don’t take it personally

• Trust was an overarching theme and it is needed among all • It is important to get to know people to increase trust • Started to get to know the various groups and the people who represent

them • Connect with the community as Trustees vs. attending meetings on

campus • Need to focus on the “big bowl” and work on bigger, overall issues • Important to review and update the Board goals which set the direction for

the District

4. Board/CEO Relations Mr. Arterberry asked for responses and discussion to the following questions:

a. How do you view your role as a Trustee and what are the expectations of those who elected you? Responses to this question showed the Trustees have a “bigger picture” focus in their roles.

b. How would you define the effective Board/CEO relationship? Trust, communication, delegation, education, and support were the elements identified.

c. How can the Board best support the Superintendent/President to be successful? Channels of communication clear, collegial dialogue, keep him abreast of what Trustees hear, trust in his decisions, and clear expectations and evaluation of goals were the themes identified for this question.

d. How can the Superintendent/President best support the Board to be successful? The common responses to this question were for him to keep the Trustees informed, provide them education opportunities, open channels of communication, time to review information before making decisions, and trust.

A short break was taken for lunch. The Board’s mission, characteristics of an effective leader, and elements of an effective Board and CEO were discussed and reviewed. Policy, practices, and protocols which relate to the Board and their role were delineated. Accreditation Standard IV was reviewed.

5. Adjournment



Merced Community College District Board of Trustees meeting held September 3, 2013

1. Public Session Call to Order

The Board President (Dennis Jordan) called the meeting to order at 5:00 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Luis Flores asked the Board to consider honoring Hispanic Heritage Month in the month of September and stated this year is the 25th anniversary of the nation honoring Hispanic heritage. The Board will consider this item for the October agenda.

3. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: MCFA Chapter 770

c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274

d. LIABILITY CLAIMS Claimant: Isaac Cervantes Agency claimed against: Merced Community College District

e. LIABILITY CLAIMS Claimant: Freddy Loera Agency claimed against: Merced Community College District

f. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

4. Resume Public Session

The public session reconvened at 6:07 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Wayne Hicks, Joe Gutierrez, Gary Arzamendi, Jean Upton, Janique Johnson

Others Present: Ronald C. Taylor, Joanne Schultz, Kevin Kistler, Everett Lovelace, Leonel Villarreal (CSEA), Cherie Davis (Management Team), Joe Allison, Mike Cuchna, Anne Newins, Russ O’Donnell, Doug Kain, Mai Meidinger, Karyn Dower, Robin Shepard, Stacey Hicks (Recording Secretary) Board President Jordan reported that in closed session the Board voted unanimously to reject the claim referenced as item 3d. The Board also voted unanimously to authorize payment of the remainder of the claim referenced as item 3e in the amount totaling $4830. Trustee Lashbrook led the Pledge of Allegiance.

5. Discussion of the Final Budget for 2013-14 Dr. Schultz provided information and background on the 2013-14 final proposed budget. This included the process timeline followed since the tentative budget was provided, how we ended 2012-13, information gathered from state budget workshop, review of revenue assumptions and projections, expenditure assumptions and projections, reserve/fund balance assumptions and projections, salary comparisons over the last six years by group, other funds, and the sound fiscal management report card. She stated there is a great deal of uncertainty in the budgeting process as only about 35% of what came from the State is part of the budget act for 2013-14. The net income in 2012-13 was not as low as was estimated but was also not as high as we hoped. The books were closed with a 1% possible loss. Revenue assumptions include: all state budget assumptions based on P2 computational revenue; assume the District is going to meet the estimated enrollment restoration; deficit factor is estimated at 1%; and, estimating the new revenue to be at $1.88 million, which is $20,000 below the tentative budget. The final budget revenue projection is $51,656,471. Joe Allison reviewed the final budget expenditure assumptions which include: the full-time faculty obligation for fall 2013 is met; seven vacant faculty positions will be filled; adjustments for step/column and longevity increases; employee benefit rate adjustments; general fund support is eliminated for DSP&S, matriculation and Cal Works and is reduced for EOP&S based on the additions to the state budget; vacation payouts; and, planned expenditures have been added. The final budget expenditures projection is $53,115,772. This will leave an ending balance of $4,201,763 by bringing the ending fund balance forward from 2012-13. Joe stated the final budget reserve assumptions provides the Board reserve of 6% is met within the estimated ending balance of 7.9%; restoral items that were removed from the prior year budgets are not included in the expenditure budget although a reserve amount is being set aside to partially restore these items; carryover of encumbrances and materials; and a small amount is set aside for budget augmentations.

6. Public Hearing on the Final Budget for 2013-14 An opportunity was provided for members of the public to address the Board on the Final Budget for 2013-14. There was some discussion and questions related to the budget.

7. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Mike Cuchna and Anne Newins provided an update on the Field of Honor project which will occur for one week, November 3 through 11, on the front lawn of the Merced campus. Forms for flags can be dropped off with Robin Shepard or online. Professor Jaime Farao expressed concerns on behalf of the agriculture advisory committee and some animal science students regarding the Board’s initial decision regarding the Brooks Ranch contract. Deano Migliazzo addressed the Board regarding his dairy’s relationship with Merced College. Agriculture students addressed the Board with their concerns regarding the Board’s actions in relation to the agriculture program.

8. Additions and/or Changes to the Agenda None.

9. Presentations a. Risk Pays Award

Russ O’Donnell from ASCIP presented Merced College with an award recognizing that we are a top performer in the pool of their insured Districts. He thanked Denise Butler, Dr. Schultz, and Dr. Taylor for their roles in ensuring the District practices safety. He also presented a check for $4,000.

b. Board Education – Common Assessment Project

Dean Doug Kain introduced Professor Mai Meidinger. Professor Meidinger is the region leader for the Common Assessment Project. Professor Meidinger provided an overview of the project. The aim of the project is to develop a single assessment tool which would be utilized throughout the California Community College system so if students transfer between colleges they will not have to re-take an assessment test for class placement in their new college within the system. The common assessment

would be for the subjects of math, reading, writing, and ESL students. It is being developed by faculty and is based on curriculum. It is anticipated approval will happen in spring 2014 and begin to use the new tool in fall 2014. Once the Chancellor’s Office approves the tool the C6 Consortium will help with the initial purchasing of the new test.

10. Consideration of Consent Agenda MSC (Hicks/McCabe) to approve the consent agenda items as summarized below. The student trustee advisory vote was aye. a. Minutes for meeting held August 6, 2013 b. Contracts as Summarized on Schedule 14-08 c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule

14-09 d. Personnel Schedule 14-10 e. Blanket Purchase Orders as Summarized on Schedule 14-11 f. Purchase Orders as Summarized on Schedule 14-12 g. Permission to Sell/Donate/Discard District Equipment as listed on Schedule

14-13

11. To the Board for Discussions and/or Action a. Proposed 2013-14 Final Budget

MSC (McCabe/Hicks) to approve the 2013-14 Final Budget as presented. The student trustee advisory vote was aye.

b. Confirmation of Authorized Bank Accounts Dr. Schultz said this is part of the Chancellor’s Office budget and accounting manual. Every year the bank accounts of the District must be reviewed and approved by the Board.

MSC (Arzamendi/Gutierrez) to confirm the continuing need for the bank accounts presented. The student trustee advisory vote was aye.

c. October 2013 Board Meeting Date Dr. Taylor explained that he and four Trustees will be traveling to Seattle, WA, on October 1, 2013, for an ACCT conference which is the date currently set for the October meeting.

MSC (Upton/Hicks) to hold the October Board meeting on Tuesday, October 8, 2013. The student trustee advisory vote was aye.

d. Request to Serve Wine/Beer at President’s Circle Dinner Dr. Taylor explained there is an annual dinner of the President’s Circle, which is held on campus, where beer and wine is traditionally served.

MSC (Arzamendi/Hicks) to approve serving wine/beer at the President’s Circle Dinner on September 25, 2013. The student trustee advisory vote was no.

e. Request to Provide Wine for Artists’ Reception for the Play “Evangeline” Robin Shepard provided information and background on the play “Evangeline” which will be performed at Merced College on October 10. There will be an artists’ reception on October 9 at 6:00 p.m. in the art gallery. MSC (Lashbrook/Upton) to approving serving wine for the artists’ reception for the play “Evangeline” on October 9, 2013. The student trustee advisory vote was no.

12. To the Board for Information a. Quarterly Financial Status Report, 2012-13 Fiscal Year; Quarter Ended June

30, 2013 Dr. Schultz provided an overview of the 311Q for the fourth quarter of 2012-13. She also gave some comparisons in areas over the last 5 years.

b. College for Kids 2013/Community Services Dean Karyn Dower provided a report on the 2013 College for Kids and Community Services. She informed the Board that community services won the President’s Blue & Gold award this year at convocation. In 2013, a total of 223 sessions were provided through College for Kids.

11. Reports a. From Academic Senate

Dee Sigismond gave the Board the hiring prioritization calendar for 2013-14 for reference. Senate is working on an update to Board Policy 4021. Trustee McCabe asked if there is equal representation for vocational and academic areas on the hiring prioritization committee. There was some discussion and questions. Dee stated there is fairly equal representation.

b. From Faculty Association Keith Law said he is excited about Merced College being off warning and faculty are happy that dark cloud is lifted. He stated reports on negotiations are positive. Faculty obligation number is of concern as is our meeting the 50% law.

c. From Classified Senate No one present to report.

d. From CSEA Leonel Villarreal had nothing to report.

e. From Management Team Cherie Davis reported the sub-committee of the management team on a restructure of the management will be presenting the information gathered this Thursday to the entire management group. Management Council met with Matthew Lee. Managers participated in the governance workshop and continue to be part of the shared governance process on campus.

f. From Board Members

Trustee Hicks expressed his appreciation for the College for Kids presentation as well as the program itself. His granddaughter has participated for many years and always enjoys it. He thanked Joanne for providing an understandable budget presentation.

Trustee Upton and her family appreciate College for Kids program. She liked the document put together for convocation on the strategic plan and is excited about the work the strategic planning committee will be doing. Trustee Arzamendi attended a MCSBA meeting last week which was informative and will attend a dinner later this month. He appreciated the reports given tonight. He was proud to see how much help was available to new students from staff as he helped his adopted daughter begin at Merced College. He thanked everyone for staying through tonight’s meeting. Trustee McCabe expressed his concern regarding the view of the agriculture students tonight as the issue was about the contract itself, not the horses being on campus. He feels the agriculture department needs to take better care of their area on campus. Trustee Lashbrook is excited about the work of the Foundation and is enjoying her time on the Foundation committee. She reported the reorganization task force has voted to include one voting student member. She is looking forward to the recommendations from the task force. Student Trustee Johnson introduced two members of ASMC who attended tonight’s meeting. There were two other students who attended the meeting as well but had to leave early. ASMC is excited to have a voting member on the reorganization task force. She thanked Trustee Lashbrook for their lunch meeting last week and she looks forward to doing the same with the other Trustees and administration. Trustee Gutierrez enjoyed the workshops held in August. He thanked the agriculture professor and students for coming tonight to express their views. He encouraged everyone to support the Field of Honor project and to attend “Evangeline”. He was excited to attend the first home game for our volleyball team and looks forward to the tournament this Friday. He thanked the presenters for their information tonight.

Trustee Jordan expressed his appreciation for the College for Kids program. He enjoyed the workshops and was happy to see the participation of staff and faculty. He was impressed with convocation this year. He proposed the idea of having a staff talent night which would showcase the wonderful staff and faculty and their talents outside the classroom and job here at Merced College for our community. He especially appreciated the presentation on the Common Assessment Project and is happy to see we are moving in that direction for the betterment of our students.

g. Superintendent’s Report

Dr. Taylor said there is work being done on a Board Policy on governance, agenda structure, a fact sheet for the Board, and next steps which all came from the workshops held in August. The Chancellor was here last week for a luncheon. Our police officers have asked to be released from CSEA representation and administration is working on this. He thanked the students and staff who helped the Higher One card issue at the beginning of the semester. He acknowledged the A&R staff for their excellent work as well as the staff who pitched in during an equipment failure in the Student Union building last week. He brought attention to the list of Board education opportunities he provided to the Board.

14. Future Discussion Items from Board Members Trustee Gutierrez reminded everyone to have the resolution to honor Hispanic Heritage month placed on the October agenda.

15. Second Closed Session

A second closed session was held. There was nothing to report out of the second closed session.



Merced Community College District Board of Trustees Meeting held September 24, 2013

1. Public Session Call to Order

The Board President (Dennis Jordan) called the meeting to order at 5:00 p.m. The meeting was held in the Administration Conference Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Les McCabe Others Present: Ronald C. Taylor

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the closed session item listed.

3. Closed Session a. Superintendent evaluation

4. Resume Public Session

Board President Jordan reported that no action was taken in closed session. 5. Adjournment



Merced College Office of Administrative Services

Contract Summary Report October 8, 2013 Board Meeting

Schedule 14-14

Contract Number

Contract Description

MC2347 K.Kistler (categorical)

WPLRC/Contract Education Agreement #CE 14-010 with Greater Merced Chamber of Commerce Jr. Leadership Merced (9/1/13-10/31/13) to provide Thrive & Survive and Team Building modules (fee-based/for-credit). Income to District $400.


Grant Agreement #13-161-001 with California Community Colleges Chancellor’s Office (7/9/13-6/30/14) Retail Hospitality/Tourism/Learn and Earn Deputy Sector Navigator (RFA 13-161) grant to provide support to regional colleges, and training for businesses, incumbent workers, and job seekers for the Central/Mother Lode Region 2013-2014 in this industry section. In-kind match $200,000. Income to the District $300,000.

MC2349 K.Kistler

Affiliation Agreement with Sonora Regional Medical Center (8/1/13-7/31/16) for the Diagnostic Medical Sonography Program for student clinical experience. No cost to the District.

MC2350 E.Lovelace

Collegiate Partners Agreement with Scholarship America, Dollars for Scholars (7/1/14-6/30/15) partner program re-enrollment agreement for academic year 2014-2015. Cost to District $150.

MC2243A K.Kistler (categorical)

Amended WPLRC/Contract Education Agreement #CE13-028 with Merced Unified High School District (8/1/13-12/31/14) for fee-based/for-credit classes. Amendment will provide Merced College the ability to recover State of California’s Non-Resident tuition fees of $9,144. Original contract was $137,000.


Service Agreement with San Joaquin Speech Services (7/1/13-6/30/14) to provide speech and language evaluations for children identified as “at risk” for speech and language and in need of service. Cost to District not to exceed $15,000.


Service agreement with Dr. Marie Moran, DDS (7/1/13-6/30/13) for consultation services that include an Infant Toddler early caries prevention program, oral health education program for parents, children and staff, dental screenings and risk assessment for all children enrolled at the CDC. Cost to District not to exceed $3,000.


Service agreement with Blakemore Center for Hearing and Balance, Stephen Blakemore, CCCA, FAAA (7/1/13-6/30/14) on-site hearing screenings, follow up and evaluations for children attending CDC. Cost to District not to exceed $5,000.


Grant Agreement #13-157-007 with California Community Colleges Chancellor’s Office (7/9/13-6/30/14) Global Trade & Logistics (RFA 13-157) goals of program is to provide support to the Doing What Matters for Jobs and the Economy strategy, and the Deputy Sector Navigator are to supply just-in-time trained and skilled workers for industry demand with a strategic and measured approach. In-kind match $200,000. Income to the District $300,000.

MC2355 K.Kistler

Affiliation Agreement with Sutter Valley Hospital dba Memorial Hospital Los Banos (9/15/13-9/14/15) for the Registered Nursing and Vocational Nursing Programs student clinical experience. No cost to District.

MC2356 K.Kistler

Amended Affiliation Agreement to contract MCRT 10-13 to extend expiration date to 6/30/18 (7/1/09-6/30/18) for the Diagnostic Radiologic Technology Program for student clinical experience. Not cost to District.

MC2357 J.Schultz

Service Agreement with School Services of California (10/2/13-6/30/14) to provide facilities and administration cost rate calculation and proposal for federal grants. Cost to District $10,000.

MC2358 K.Kistler

Engagement Agreement with Extreme Entrepreneurship Education LLC with Merced College Center for International Trade/Global Trade Logistics (10/24/13) to provide Keynote Speaker, Dream Action Workshop and Extreme Entrepreneur Panel presentation. Funded by YEP Grant $9,750.

MC2359 J.Schultz

Contract with The Chancellor of the California Community Colleges (10/1/13-12/20/14) for participation in Chancellor’s Office Tax Offset program. No cost to District.

MC2360 K.Kistler (Farm Fund)

Agreement with Sensient Natural Ingredients LLC (11/1/13-6/30/14) for growing of Onion Seed for Crop Year 2014. Potential income to District’s $6,385 depending on quality of crop.

MC2361 E.Lovelace

Advertising Contract with YP Real Yellow Pages (1/1/14-12/31/14) for white pages listings for MCCD in the Merced, Mariposa, Madera and Fresno counties YP Real Yellow pages book. Cost to District $480.

MC2362 K.Kistler

Agreement with Ohlone Community College Academy Support Center (7/1/13-6/30/14) to establish an affiliation with the Local Cisco Academy at MCCD to provide operation support in a relevant format (email, phone, web, in-person). Cost to District $250.

MC2363 K.Kistler

Affiliation Agreement with Olive Tree Wellness Center (9/25/13-3/18/15) for Career Advancement Academy Medical Assistant Program for student laboratory learning experience. No cost to District.


WPLRC/Contract Education Agreement #CE 14-006 with Central Valley Opportunity Center (11/1/13-11/2/13) to provide Social Media for Your Business modules (fee-based/not-for-credit). Income to District $2,949.

MC2276A C.Torres-Peters

Amendment to Project Services Agreement with Stevens Consulting (02/07/13 - 12/31/13) for Interest Based Bargaining Training and facilitate negotiations. Additional cost to District (not to exceed) $10,000.

MC2365 K.Kistler (Categorical)

Memorandum of Understand (MOU) with Michele Fagundes, TAACCCT Job Developer (11/1/13-6/30/14) to provide contracted services as a job developer for students completing programs in the TAACCCT Grant AG Manufacturing Sector. Cost to District $5,400.

MC2366 K.Kistler

Training Agreement with Case New Holland (CNH) (10/9/13-6/30/15) as partners to provide technician training to CNH dealer employees from within and outside the State of California. Potential income to District $8,605 based upon income received for last three years.

MC2367 E.Lovelace

Agreement with Greenview Resource Management Recycling Company (10/12/13-10/13/13) to host an electronic waste (e-waste) collection event/drive with Alpha Gama Sigma (AGS) to dispose of obsolete computers and electronic products. The two partners shall then share the revenues and proceeds of reimbursement. Income to AGS.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-15October 8, 2013

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 8/5/2013 4015331 4015397 199,018.59 General 8/12/2013 4017508 4017574 1,126,502.86 General 8/19/2013 4019879 4019938 169,090.58 General 8/26/2013 4022663 4022744 484,022.36

Board Designated 8/19/2013 4019939 4019939 1,523.88

Categorical 1 8/5/2013 4015398 4015403 17,387.31 Categorical 1 8/12/2013 4017575 4017579 997.15 Categorical 1 8/19/2013 4019940 4019944 741.01 Categorical 1 8/26/2013 4022745 4022746 362.07

Categorical 2 8/5/2013 4015404 4015406 2,598.74 Categorical 2 8/12/2013 4017580 4017581 3,154.15 Categorical 2 8/19/2013 4019945 4019953 6,932.54 Categorical 2 8/26/2013 4022747 4022755 48,816.24

Child Development 8/12/2013 4017582 4017583 805.00 Child Development 8/19/2013 4019954 4019954 2,708.26 Child Development 8/26/2013 4022756 4022758 2,406.31

MC Farm 8/5/2013 4015407 4015410 1,513.72 MC Farm 8/12/2013 4017584 4017590 12,560.36 MC Farm 8/19/2013 4019955 4019957 7,031.38 MC Farm 8/26/2013 4022759 4022761 259.58

Capital Projects 8/5/2013 4015411 4015414 86,059.72 Capital Projects 8/12/2013 4017591 4017593 3,333.15 Capital Projects 8/19/2013 4019958 4019962 9,867.93 Capital Projects 8/26/2013 4022762 4022769 128,810.65

Bond Construction SFID1B 8/19/2013 4019963 4019963 1,275.98 Bond Construction SFID1B 8/26/2013 4022770 4022771 6,150.00

Bond Construction SFID2B 8/26/2013 4022772 4022772 500.00

Retiree Health Benefits 8/5/2013 4015415 4015415 858,537.00

3,182,966.52

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-15October 8, 2013

B. Payroll Registers:General 08/09/13 293,466.48Work Study 08/09/13 96.00General 08/30/13

2,381,861.36

Total: 2,675,423.84

Annual totalsJul-13 1,777,324.98Aug-13 2,675,423.84

Total: 4,452,748.82

C. Trip Requests:General Fund 16,006.00Categorical I Fund 11,550.00Categorical II Fund 8,188.00Child Development Fund 1,187.00MC Farm Fund 0.00ASMC Fund 0.00Total: 36,931.00

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

END OF YEAR REQUEST FOR INTRABUDGET TRANSFERS

Resolution 14-03

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the GENERAL FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 8th day of October, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

2000 14,688 3000 184 4000 8,085 6000 2,115

TOTAL 25,072

1000 1,900 5000 23,172

TOTAL 25,072


Merced, CA 95348-2898


Resolution 14-04

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL I FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 8th day of October, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

1000 68,181 3000 8,565 6000 5,266 7000 67,025

TOTAL 149.037

2000 42,722 4000 34,058 5000 72,257

TOTAL 149,037


Merced, CA 95348-2898


Resolution 14-05

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 8th day of October, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT_________ Signed__________________________

Secretary of the Board Date____________________________

1000 30,345 5000 207,607 7000 3,024

TOTAL 240,976

2000 105,232 3000 61,998 4000 59,112 6000 14,634

TOTAL 240,976


Merced, CA 95348-2898

END OF YEAR REQUEST FOR INTRABUDGET TRANSFER

Resolution 14-07

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the ASMC FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 8th day of October, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed___________________________ Secretary of the Board

Date____________________________

5000 200

TOTAL 200

4000 166 7900 34

TOTAL 200


Merced, CA 95348-2898


Resolution 14-06

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CDC FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request To: Appropriation Amount From: Appropriation Amount


Date____________________________

5000 56,943 6000 12,014

TOTAL 68,957

2000 38,628 3000 664 4000 156 7000 29,509

TOTAL 68,957


Merced, CA 95348-2898

END OF YEAR REQUEST FOR INTRABUDGET TRANSFER

Resolution 14-08

September 30, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the MC FARM FUND. The end-of-year process to close programs, including categorical programs and grants, require numerous transfers to comply with state and federal regulations. Therefore, as in past years, the details are not presented here. They are available upon request To: Appropriation Amount From: Appropriation Amount


Date____________________________

2000 2,144 3000 220 5000 7,000

TOTAL 9,364

7000 9,364

TOTAL 9,364


Merced, CA 95348-2898

RESOLUTION 14-09 FOR USE OF UNBUDGETED FUNDS

September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $326,333 listed below.

a) 8874 Enrollment Fees 326,300 + b) 8889 Other Student Fees – Graphics 33 +

a) To record additional enrollment fee revenue (Schultz) b) To provide for instructional materials (Schultz)

PASSED AND ADOPTED, this 8th day of October, 2013, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898

RESOLUTION 14-10 FOR USE OF UNBUDGETED FUNDS September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $36,274 as listed below.

a) 8620 Categorical – Basic Skills 13,542 – b) 8890 Other Local Revenue – Trade Center 900 + c) 8899 Other Local Revenue – Contact Education 84,374 – d) 8990 Intra Fund – Contract Education 126,379 + e) 8991 Intra Fund – Matriculation 6,911 + a) Reallocation due to decreased revenue (Kistler) b) Reallocation due to additional revenue (Kistler) c) End of the year close (Kistler) d) End of the year close (Kistler) e) To provide for benefits (Kistler) PASSED AND ADOPTED, this 8th day of October, 2013, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________


Merced, CA 95348-2898


September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $295,594 as listed below.

a) 8120 Higher Education – NSF CREATE 2,350 + b) 8620 Categorical – BFAP 5,794 + c) 8680 Lottery 220,530 + d) 8876 Health Fees – Student Health 3,632 + e) 8881 Parking Fees – Campus Parking 63,288 +

a) To provide for additional revenue (Kistler) b) Reallocation due to additional revenue (Kistler) c) To provide for 12/13 Prop 20 lottery transfer (Schultz) d) End of the year close (Lovelace) e) End of the year close (Schultz)

PASSED AND ADOPTED, this 8th day of October, 2013, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date________________________


Merced, CA 95348-2898


September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $199 as listed below.

a) 8895 Club Revenue 199 + a) To augment from club activities (Lovelace)

PASSED AND ADOPTED, this 8th day of October, 2013, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES______NOES_______ABSENT_______ Signed_____________________ Secretary of the Board Date______________________


Merced, CA 95348-2898

END OF YEAR RESOLUTION 14-13 FOR USE OF UNBUDGETED FUNDS

September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CAPITAL PROJECTS FUND be increased by $7,329 as listed below.

a) 8890 Other Local Revenue – RDA Proceeds 7,329 + a) To record RDA revenue (Schultz)


AYES_____NOES_____ABSENT_____

Signed__________________________

Secretary of the Board Date ___________________________


Merced, CA 95348-2898


September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CDC FUND be increased by $1,798 as listed below.

a) 8199 Other Federal Revenue – CDC MAA 38,768 – b) 8650 Categorical – Federal Food Program 1,174 – c) 8860 Interest – CDC Reserve 208 + d) 8871 Child Care - CSPP Preschool Program 44,952 + e) 8980 Intra Fund – Cal Works, CDC Program 585 + f) 8990 Intra Fund – MAA, CDC Program 4,005 –

a) To close program (Kistler) b) To close program (Kistler) c) To provide for 3rd quarter interest (Kistler) d) Reallocation due to additional revenue (Kistler) e) Reallocation due to additional revenue (Kistler) f) Reallocation due to additional revenue (Kistler)


AYES________NOES_________ABSENT_________

Signed_________________________

Secretary of the Board Date___________________________


Merced, CA 95348-2898

RESOLUTION 14-16 FOR USE OF CONTINGENCY FUNDS

September 30, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a two-thirds vote of its membership, make transfers from the reserve for contingencies to any expenditure classification at any time during the fiscal year: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be decreased by $37,364 listed below.

a) 7900 Reserve for Contingency 37,364 -

a) To provide for replacement of a Library Technician II position (Kistler)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________

PERSONNEL SCHEDULE 14-16 October 8, 2013

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular

Employee Assignment Salary Dates Lenz, Robert Interim Dir of Student Svcs $124,598.00 10/9/13 McCall, Tom Professor of Emergency

Medical & Fire Tech $65,065.00 10/14/13

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date Aanstad, Jennifer Allh 50 49.85 Fall 13 Albert, Maria Math 80, 81 Study Central 49.77 Fall 13 Allen, Monica Span 01 47.95 Fall 13 Avalos, Gabriela Vocn 42 47.06 Fall 13 Badhesha, Amrit Radt 69b 47.99 Fall 13 Bell, Margie Vocn 42 49.85 Fall 13 * Bonstein, James Study Central Wkshop 50 stip Fall 13 Brown, Sharon Regn 47 48.88 Fall 13 Buettner, Jamie Art 01 49.77 Fall 13 Carroll, Christina Aom 58 46.13 Fall 13 Choi, Stephen Cr4im 42c 54.34 Fall 13 *

Coahran, Scott

Study Central Wkshop (3)

50 stip 50 stip 50 stip

Fall 13

Cornec, Ronan

Intermediate & advanced MS Excel Wkshps

600 stip

Fall 13

Cox, Mary Regn 35 49.85 Fall 13 Dent, Galin Engl 85 49.77 Fall 13 Devine, Kimber-Lynn Vocn 42 48.92 Fall 13 Downey, Colleen Regn 25 48.92 Fall 13 * Flatt, Susan Study Central Wkshop 50 stip Fall 13 Grisham, Lisa-Marie Regn 15 46.13 Fall 13 Hausmann, Gregory Crim 42c 50.74 Fall 13 Hawthorne, Richard Crim 42c 48.92 Fall 13 Helfgott, Susan Study Central Wkshop (2) 50 stip Fall 13

Employee Assignment Salary Hire Date 50 stip

Helfgott, Susan RN Counseling 50.74 Fall 13 Herr, Jua Regn 25 46.13 Fall 13 Holder, Grant Chem 02a 53.41 Fall 13 Holmes, Diane Adst 42a 52.52 Fall 13 * Huntington, Pamela Study Central Wkshop 50 stip Fall 13 Joseph, Sammy Crim 42c 50.74 Fall 13 Kaley, Julie Mgmt 37 47.95 Fall 13 *

Kanemoto, Kathleen

MS Office Wkshops (2)

300 stip 600 stip

Summr 13

Kettering, Jeff Crim 42c 56.20 Fall 13 Kitchen, Callie Engl 85, 01a 47.95 Fall 13 * Kreide, Caroline Study Central Wkshop 50 stip Fall 13 Lang, Karen Radt 69a, 69b 47.06 Fall 13 Liu, David Actg 52 49.77 Fall 13 Longan, Craig Hist 17a 53.41 Fall 13 Lytle, John Biol 01 53.41 Fall 13 Macias, Jennifer Regn 15 46.13 Fall 13

Maples Williams, Inga



Fall 13

Martin, William Crim 42c 48.92 Fall 13 Martin Ward, Stephanie Study Central Wkshop 50 stip Fall 13 Mattmiller, Carrie Allh 60 47.99 Fall 13 * McBride, Jennifer Study Central Wkshop 50 stip Fall 13 * Meidinger, Stephan Study Central Wkshop 50 stip Fall 13 Miller, Kris Regn 45 46.13 Fall 13

Mulvaney-Trask, Vickie


50 stip 50 stip

Fall 13

Navarro, Ivan Math c, 15 49.77 Fall 13

Newins, Jack


50 stip 50 stip

Fall 13

Nova-Schick, Beverly Vocn 42 49.82 Fall 13 *

Ortiz, Keri


50 stip 50 stip

Fall 13

Patterson, Elizabeth Posc 01 53.41 Fall 13 * Perlin, Alana Study Central Wkshop 50 stip Fall 13 *

Piro, Vincent



Fall 13

Pourtarvirdi, Zaya Astr 01, Phys 02a, 01l 50.74 Fall 13 Reid, Elisa Allh 60 48.92 Fall 13 *

Reintke, Toni

Social Media Planning Wkshps

500 stip

Fall 13

* Retemeyer, Jim Study Central Wkshop 50 stip Fall 13

Employee Assignment Salary Hire Date Reyna, Lisa Regn 45 46.13 Fall 13

Roberts, Susan

Student Health Services Personal Counseling

53.41

Fall 13

Robinson, Kasey Regn 35 46.13 Fall 13 Rogers, Aletha Regn 15 46.13 Fall 13 Ruelan, Asela Regn 45 43.12 Fall 13 Ryan, Adair Study Central Wkshop 50 stip Fall 13 Saephanh, Mey Ching Regn 15 46.13 Fall 13 Samra, Malkiat Allh 51 48.92 Fall 13 Sena, Hisayo Jpns 01a 46.13 Fall 13 Serpa, Caitlin Econ 01a 47.95 Fall 13 Scales, Lynda Vocn 42 47.06 Fall 13 Sharma, Praneet Radt 45b 47.99 Fall 13

Sombilla-San Buenaventura, Wellah

Regn 35

46.13

Fall 13

Souza, Jack Dram 15 46.13 Fall 13 Stavytska Barba, Marina Chem 02a, 02al 53.41 Fall 13 * Steeley, Jodette Study Central Wkshop 50 stip Fall 13 Swiggart, Frank Crim – 42c 47.06 Fall 13 Thomas, Lewis Crim 42c 47.99 Fall 13 Walker, Linda Regn 25 49.85 Fall 13 Wilde, William Crim 42c 48.92 Fall 13 Williamson, Linda Study Central Wkshop 50 stip Fall 13 Wyatt, JoAnn Vocn 42 53.45 Fall 13 *

Yanagi, Cary


50 stip 50 stip

Fall 13

* Yang, Gee Regn 35 46.13 Fall 13

Zepeda, Eva



Fall 13

I InitialHire R Revised * Full-time faculty e equivalency C. Separations D. Miscellaneous

None Classified/Management Employment

A. Regular

Employee Assignment Salary Hire Date Francise, Skylar Stage Tech I $1,077.00 mo 9/23/13 Givens, Lisa Area Secretary

(Arts) $2,757.00 mo 10/9/13

Malia, Cynthia Office Technician $1,131.00 mo 10/9/13 Ornelas, Richard Instr Supp Tech I $1,176.00 mo 10/9/13 Wagner, Heather Lib/Media/Bookstore

Clerk (Los Banos) $12.96/hr 10/9/13

B. Hourly/Short-term

Employee Assignment Salary Hire Date

Adams, Matt

Security Guard extra help

$12.46/hr

9/1/13-12/31/13

Bell, Betsy CS Lap Swim $601.00 stip 7/1/13-8/30/13

Betady, Edwin


$12.46/hr

9/1/13-12/31/13

Bird, Clark CS Lap Swim $306.00 stip 7/1/13-8/30/13

Canepa, Thomas

Edu Tech Spec ILP project

$18.44/hr

9/9/13-11/15/13

Cardaropoli, April

CS Fitness Boot Camp

$323.00 stip

7/1/13-8/30/13

Carlson-Ewing, Cheri Ann

Art Model

$15.16/hr

9/10/13-5/16/14

Chambers, Brian


$12.46/hr

9/1/13-12/31/13

Constantinescu, Eugen PLC Presenter $2,400.00 stip 7/8/13-7/17/13

Delahaye, Robert


$12.46/hr

9/1/13-12/31/13

Duran, Ronald CS Instr Aikido $156.00 stip 7/2/13-8/29/13 Dwyer, Kevin CS Instr Lap Swim $18.00 stip 8/19/13-8/30/13

Franco, Dalia


$12.46/hr

9/1/13-12/31/13

Fregoso, Mariela


$12.46/hr

9/1/13-12/31/13

Garcia, Andrew


$12.46/hr

9/1/13-12/31/13

Gardner, Patric


$12.46/hr

9/1/13-12/31/13

Garris, Colleen CS Instr Fitness Lab $260.00 stip 7/1/13-8/30/13

Gentry, Seth CS Instr Lap Swim $91.00 stip 7/1/13-8/30/13

Gonzalez, Nancy

CS Instr Belly Dance

$355.00 stip

7/9/13-8/29/13

Gossett, William CS Instr Lap Swim $382.00 stip 7/1/13-8/30/13 Gossett, William CFK Aquatics Mgr $460.00 stip 7/22/13-8/1/13

Employee Assignment Salary Hire Date Green, Tanner CS Instr Lap Swim $127.00 stip 7/1/13-8/30/13 Halpin, William CS Lap Swim $18.00 stip 7/1/13-8/30/13

Her, Johnny


$12.46/hr

9/1/13-12/31/13

Imbrogno, Roger CS Fitness Lab $260.00 stip 7/1/13-8/30/13

Jones, Armeda

CS Instr Fitness Boot Camp

$488.00 stip

7/2/13-8/29/13

Lopez, Lucy


$12.46/hr

9/1/13-12/31/13

Madrid, Jordan Lifeguard I $9.73/hr 8/12/13-6/1/14 Malia, Cynthia Office Tech $13.75/hr Extend to 9/30/13 McCall, Scott CFK Splashball $743.00 stip 7/22/13-8/1/13

McCall, Scott

CFK Beg Water Polo

$583.00 stip

7/22/13-8/1/13

McCall, Scott CS Lap Swim $97.00 stip 7/1/13-8/30/13 Mendoza, Miguel Instr Supp Tech II $15.16/hr 9/10/13-10/4/13 Miller, Megan Stu Svcs Asst $13.75/hr 9/5/13-12/30/13 Natarajan, Mahesh Art Model $15.16/hr 9/10/13-5/16/14

Partida, Christina


$12.46/hr

9/1/13-12/31/13

Pulido, Vanessa


$12.46/hr

9/1/13-12/31/13

Redd-Hallman, Hannah Lib Media Tech II $14.45/hr 10/1/13-11/8/13 Rivero, Rachel CS Lap Swim $36.00 stip 8/19/13-8/30/13 Sabbah, Dalia Lifeguard I $9.73/hr 8/20/13-6/1/14 Sabbah, Dalia CS Instr Lap Swim $73.00 stip 8/19/13-8/30/13

Saechao, Saan


$12.46/hr

9/1/13-12/31/13

Strickland, Robert CS Lap Swim $306.00 stip 7/1/13-8/30/13 Thurman, Kimberly CS Instr Zumba $168.00 stip 7/1/13-8/30/13 Veklasco, Julio PLC Presenter $3,600.00 stip 7/30/13-8/31/13

Weaver, Alyssa

CFK Aquatics Asst I

$370.00 stip

7/22/13-8/1/13

I InitialHire R Revised

C. Separations Employee Assignment Action Dates Alexander, Steven Manager, Online Ed Systems Resignation 9/10/13 Davis, Erin Library Media Tech I Resignation 9/20/13 Quigley,Beverly Clerk Typist Resignation 9/20/13

D. Miscellaneous

Employee Assignment Action Dates Almand, John Physics Lab Volunteer 8/13/13-12/13/13 Chavez-Garcia, Francelia Child Develop Volunteer 9/16/13-5/23/14 Coz, Kathy Admin Asst Reassignment 10/9/13 Frampton, Courtney Athletics Volunteer 9/5/13-11/30/13 Heindel, Emily Athletics Volunteer 9/10/13-11/30/13 Jimenez, Marysol Office Tech Temp Reclass Extend to 10/8/13 Jimenez, Marysol Fin Aid Advisor Promotion 10/9/13 Kaneka, Miku Child Develop Volunteer 9/5/13-5/23/14 Rawling, Stuart Athletics Volunteer 8/30/13-11/30/13 White, Marilyn Office Asst Reassignment 10/9/13

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT OCTOBER 8, 2013, MEETING OF THE BOARD

Schedule 14-17

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 29

$53,076.00

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 5

$4,450.00

Categorical Fund II (124) 8

$40,599.00

Child Development Fund (330) 0

0.00

Merced College Farm Fund (340) 7

$2,550.00

Capital Projects Fund (410) 2

$1,700.00

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 51

$102,375.00

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated August 22, 2013, through September 25, 2013, are reflected above. For this period a total of 51 Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

BPO_NO PREFERRED_NAME BPO_DATE BPO_TOTAL_AMTB0013433 Office Depot 9/24/2013 0:00 984B0013434 Pacific Valley Roofing Inc 9/24/2013 0:00 2000B0013432 Office Depot 9/23/2013 0:00 450B0013428 Fastenal Company 9/19/2013 0:00 100B0013429 Melo's Gas & Gear, Inc. 9/19/2013 0:00 100B0013430 Office Depot 9/19/2013 0:00 250B0013431 Central Sanitary Supply 9/19/2013 0:00 3000B0013421 Deaf & Hard of Hearing Serv Ctr 9/18/2013 0:00 34063B0013422 Siemens Industry, Inc. 9/18/2013 0:00 2000B0013423 A.L. Gilbert Company 9/18/2013 0:00 1000B0013424 Veterinary Service, Inc 9/18/2013 0:00 200B0013425 Veterinary Service, Inc 9/18/2013 0:00 300B0013426 Kellogg's Supply 9/18/2013 0:00 150B0013427 Fastenal Company 9/18/2013 0:00 150B0013420 Pitney Bowes Inc 9/16/2013 0:00 9892B0013418 Office Depot 9/13/2013 0:00 1286B0013419 Lowe's 9/13/2013 0:00 300B0013416 T-Mobile 9/12/2013 0:00 550B0013417 Script-Safe Security Products 9/12/2013 0:00 500B0013413 Bob's Refrigeration 9/11/2013 0:00 500B0013414 Office Depot 9/11/2013 0:00 2000B0013415 Office Depot 9/11/2013 0:00 400B0013412 Pazin & Myers Inc 9/10/2013 0:00 1200B0013411 Office Depot 9/9/2013 0:00 500B0013409 Office Depot 9/5/2013 0:00 400B0013410 Office Depot 9/5/2013 0:00 150B0013404 Merced College Bookstore 9/4/2013 0:00 500B0013405 Smith Auto 9/4/2013 0:00 150B0013406 Office Depot 9/4/2013 0:00 2000B0013407 Office Depot 9/4/2013 0:00 500B0013408 Midwest Library Service 9/4/2013 0:00 25000B0013400 Alhambra & Sierra Springs 9/3/2013 0:00 50B0013401 Melo's Gas & Gear, Inc. 9/3/2013 0:00 1250B0013402 West Steel & Plastics 9/3/2013 0:00 800B0013403 United Rentals Northwest, Inc. 9/3/2013 0:00 200B0013399 Office Depot 8/30/2013 0:00 2000B0013394 Merced College Bookstore 8/28/2013 0:00 200B0013395 Bettencourt Flying Service 8/28/2013 0:00 650B0013396 Lowe's 8/28/2013 0:00 650B0013397 Verizon Wireless 8/28/2013 0:00 500B0013398 Office Depot 8/28/2013 0:00 1500B0013392 Merced College Bookstore 8/27/2013 0:00 500B0013393 Merced College Bookstore 8/27/2013 0:00 500B0013389 Turf Star, Inc 8/26/2013 0:00 1000B0013390 Lawson Products Inc 8/26/2013 0:00 500B0013391 Save Mart Supermarkets 8/26/2013 0:00 300

B0013384 Parker's Hardware 8/23/2013 0:00 100B0013385 T B A Auto Parts 8/23/2013 0:00 400B0013386 O' Reilly Auto Parts 8/23/2013 0:00 300B0013387 ATC/RPM Fresno 8/23/2013 0:00 200B0013388 CARQUEST Auto Parts 8/23/2013 0:00 200

$102,375.00


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT OCTOBER 8, 2013, MEETING OF THE BOARD

Schedule 14-18

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 68

$194,567.47

Board Designated Fund (121) 1

$23,380.00

Categorical Fund I (123) 10

$15,149.91

Categorical Fund II (124) 44

$246,480.94

Child Development Fund (330) 2

$767.52

Merced College Farm Fund (340) 4

$10,021.30

Capital Projects Fund (410) 5

$21,568.84

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 134

$511,935.98

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated August 22, 2013, through September 25, 2013, are reflected above. For this period a total of 134 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036238 Jim Martin & Sons 9/25/2013 0:00 1850P0036237 Sign-Zone, Inc. 9/25/2013 0:00 556.3P0036239 Jim Martin & Sons 9/25/2013 0:00 1800P0036241 Josephine Sullivan 9/25/2013 0:00 982.8P0036240 Ranch Fence 9/25/2013 0:00 5324P0036242 Prudential Overall Supply 9/25/2013 0:00 3672.69P0036243 Matco Tools 9/25/2013 0:00 1462P0036231 PistolStar, Inc. 9/24/2013 0:00 2242P0036232 N & S Tractor 9/24/2013 0:00 827.82P0036233 Frantz Wholesale Nursery, LLC 9/24/2013 0:00 972P0036234 Office Depot 9/24/2013 0:00 345.59P0036235 Dave's Uniforms LLC 9/24/2013 0:00 33.4P0036236 Fisher Science Education 9/24/2013 0:00 1041.33P0036218 Valley Entry Systems, Inc. 9/23/2013 0:00 23380P36189A Pocket Nurse Enterprises 9/23/2013 0:00 24293.33P0036219 Augusoft, Inc. 9/23/2013 0:00 10000P36219A Augusoft, Inc. 9/23/2013 0:00 4000P0036220 Moore Medical, LLC 9/23/2013 0:00 5213.42P35895A Stanislaus Audio Video Inc 9/23/2013 0:00 685.44P0036221 CDW GOVERNMENT INC. 9/23/2013 0:00 19.39P0036222 Skutt Kilns 9/23/2013 0:00 102.35P0036223 Clay Mix 9/23/2013 0:00 157.85P0036224 Belkorp Ag, LLC 9/23/2013 0:00 5546.21P0036225 Belkorp Ag, LLC 9/23/2013 0:00 3445.51P0036226 Scantron Corp 9/23/2013 0:00 155.8P0036227 Gaylord Bros 9/23/2013 0:00 86.2P0036228 Merced College Bookstore 9/23/2013 0:00 32.4P0036229 Wards Natural Science 9/23/2013 0:00 495.97P0036230 Amazon/GE Money Bank 9/23/2013 0:00 195.05P0036214 CDW GOVERNMENT INC. 9/20/2013 0:00 82.08P0036215 Belkorp Ag, LLC 9/20/2013 0:00 233.47P0036216 Matco Tools 9/20/2013 0:00 1300.23P0036217 Holt of California 9/20/2013 0:00 342.98P0036206 Corey Fagundes 9/19/2013 0:00 5875P0036207 Corey Fagundes 9/19/2013 0:00 2330P0036208 N & S Tractor 9/19/2013 0:00 533.15P0036209 Northern Brewer, LLC 9/19/2013 0:00 365.24P0036210 CDW GOVERNMENT INC. 9/19/2013 0:00 213.24P0036211 Amazon/GE Money Bank 9/19/2013 0:00 190.04P0036212 Freestyle Photographic Supply 9/19/2013 0:00 56.65P0036213 Casey Printing 9/19/2013 0:00 5628.64P0036197 RR Donnelley 9/18/2013 0:00 3054.98P0036198 Entrust, Inc. 9/18/2013 0:00 2710.44P0036199 Pacific Builders Hardware 9/18/2013 0:00 294.84P0036200 Atlex.Com 9/18/2013 0:00 384.37P0036201 CDW GOVERNMENT INC. 9/18/2013 0:00 861.2

P0036202 CDW GOVERNMENT INC. 9/18/2013 0:00 561.13P0036203 Sport & Cycle Team Athletics-Fortuna Branch 9/18/2013 0:00 662.23P0036204 Lowe's 9/18/2013 0:00 64.74P0036205 Belkorp Ag, LLC 9/18/2013 0:00 341.32P0036195 McNamara Sports Inc 9/16/2013 0:00 809.83P0036196 Taher, Campus Dining 9/16/2013 0:00 335.88P0036193 Harbor Freight Tools 9/13/2013 0:00 39.35P0036194 Fisher Science Education 9/13/2013 0:00 250P0036186 Sars Software Products, Inc. 9/12/2013 0:00 1500P0036187 Belkorp Ag, LLC 9/12/2013 0:00 3313.09P0036188 Platt Electrical Supply Inc. 9/12/2013 0:00 492.78P0036189 Pocket Nurse Enterprises 9/12/2013 0:00 7673.53P0036190 Fisher Science Education 9/12/2013 0:00 733.46P0036191 Hicklin, Inc. 9/12/2013 0:00 12789.8P0036192 Impact Marketing 9/12/2013 0:00 12150P0036180 Manufacturing Skill Standards Council 9/11/2013 0:00 250P0036181 Fisher Science Education 9/11/2013 0:00 206.39P0036183 Integra Biosciences Corp. 9/11/2013 0:00 95.08P0036182 Staples Advantage 9/11/2013 0:00 107.99P0036184 Fastenal Company 9/11/2013 0:00 36.15P0036185 Volvo Rents 9/11/2013 0:00 6224.61P0036177 Moore Medical, LLC 9/10/2013 0:00 554.16P0036178 Rescue Safety Products, LLC 9/10/2013 0:00 31389.12P0036179 BSN Sports 9/10/2013 0:00 603.36P0036173 B & H Photo Video 9/9/2013 0:00 891.79P0036174 Amazon/GE Money Bank 9/9/2013 0:00 195.94P0036175 McNamara Sports Inc 9/9/2013 0:00 356.14P0036176 B & H Photo Video 9/9/2013 0:00 128.05P0036171 Moore Medical, LLC 9/6/2013 0:00 577.9P0036172 CRM Learning 9/6/2013 0:00 534.6P0036168 Computerland of Silicon Valley 9/5/2013 0:00 59291.5P0036169 Smith Auto 9/5/2013 0:00 505.34P0036170 Innovative Educators, Inc. 9/5/2013 0:00 372.6P0036152 Merced College Bookstore 9/4/2013 0:00 12.53P0036153 Hewlett-Packard Co. 9/4/2013 0:00 26648.57P0036154 ACT, INC. 9/4/2013 0:00 9025P0036155 Keller Group 9/4/2013 0:00 1160.89P0036156 CDW GOVERNMENT INC. 9/4/2013 0:00 90.17P0036157 ATI 9/4/2013 0:00 19764P0036158 ATI 9/4/2013 0:00 19764P0036159 Kapco 9/4/2013 0:00 124.22P0036160 Temple Associates Inc 9/4/2013 0:00 311.2P0036161 Matco Tools 9/4/2013 0:00 174.18P0036162 Vitality Medical 9/4/2013 0:00 43.25P0036163 AnaJet Inc. 9/4/2013 0:00 594.62P0036164 Taher, Campus Dining 9/4/2013 0:00 773.28P0036165 Taher, Campus Dining 9/4/2013 0:00 773.28

P0036166 Taher, Campus Dining 9/4/2013 0:00 773.28P0036167 Taher, Campus Dining 9/4/2013 0:00 773.28P0036138 Office Depot 9/3/2013 0:00 80.95P0036139 Office Depot 9/3/2013 0:00 19.31P0036140 Prudential Overall Supply 9/3/2013 0:00 272.97P0036141 Clay Mix 9/3/2013 0:00 164.22P0036142 Kellogg's Supply 9/3/2013 0:00 593.96P0036143 Belkorp Ag, LLC 9/3/2013 0:00 389.88P0036144 Powerstride Battery 9/3/2013 0:00 390.96P0036145 Prudential Overall Supply 9/3/2013 0:00 1377.39P0036146 Prudential Overall Supply 9/3/2013 0:00 1675.82P0036147 Delta Wireless, Inc. 9/3/2013 0:00 499.87P0036148 Keller Group 9/3/2013 0:00 434.21P0036149 Pocket Nurse Enterprises 9/3/2013 0:00 741.31P0036150 DHP 9/3/2013 0:00 994.49P0036151 SIGMAnet 9/3/2013 0:00 7747.42P0036130 California Track & Engineering, Inc. 8/28/2013 0:00 12300P0036129 Holt of California 8/28/2013 0:00 1080P0036131 Holt of California 8/28/2013 0:00 3240P0036132 Kellogg's Supply 8/28/2013 0:00 226.78P0036133 Nathan Sparkman 8/28/2013 0:00 1260P0036134 International Greenhouse Contractors, Inc. 8/28/2013 0:00 2239.16P0036135 International Greenhouse Contractors, Inc. 8/28/2013 0:00 2791.72P0036136 Barnes & Noble Booksellers 8/28/2013 0:00 140.84P0036137 CDW GOVERNMENT INC. 8/28/2013 0:00 88.12P0036122 Ellucian Inc. 8/27/2013 0:00 3545P0036123 Ellucian Inc. 8/27/2013 0:00 40198P0036124 Cambrigesoft Corp. 8/27/2013 0:00 5700P0036125 Fisher Science Education 8/27/2013 0:00 1478.74P0036126 Flinn Scientific Inc 8/27/2013 0:00 4740.03P0036127 Calumet Carton Co 8/27/2013 0:00 767.23P0036128 O' Reilly Auto Parts 8/27/2013 0:00 0P0036120 Access Hardware Supply 8/26/2013 0:00 199.02P0036121 CDW GOVERNMENT INC. 8/26/2013 0:00 3360.66P0036113 Jim Coleman, Ltd 8/23/2013 0:00 87P0036114 Shred-It Usa Inc. 8/23/2013 0:00 2043P0036115 Promethean, Inc. 8/23/2013 0:00 13664.71P0036116 Office Depot 8/23/2013 0:00 166.02P0036117 Corectec, LLC 8/23/2013 0:00 1382.4P0036119 Image Sales, Inc. 8/23/2013 0:00 367.98P0036111 Vernier Software & Technology 8/22/2013 0:00 23832.2P0036112 CDW GOVERNMENT INC. 8/22/2013 0:00 23435.5

$511,935.98


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MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 8, 2013 MEETING OF THE BOARD

Schedule 14-19

Item: Authorization To Declare Unusable Furniture and Equipment

Surplus Property Presented By: Joanne Schultz For: Information Action X

Background Information

The District Warehouse has miscellaneous equipment listed below that is in unusable condition. Each item is no longer needed by the District and has an estimated value of less than $5,000. Quantity Unit Description Department 1 Ea Wheelchair Student Health 1 Ea Fax Machine CDC 21 Ea Blue Cots CDC 1 Ea Label Maker Machine AH

The Board of Trustees has the authority under section 81450-81452 of the Education Code to sell, auction, donate, or otherwise dispose of District equipment or materials that are unusable, obsolete, or no longer needed for District use.

Recommendation/Requested Action Board approval is requested to declare these items surplus property and authorize disposal of the property in accordance with the Education Code directive.

CURRICULUM REVISIONS FROM September 5, 2013 (Changes effective Summer 2014 unless stated otherwise)

Schedule 14-20

COURSE CHANGES/TITLE 5 REVIEW BIOL-16 General Human Anatomy COMM-01 Fundamentals of Speech COMM-01H Honors Fundamentals of Speech GUID-54 Foundations and Strategies for Academic Recovery MKTG-31 Retailing Management MKTG-32 Salesmanship PHIL-10 Critical Thinking SPAN-02 Elementary Spanish COURSE INACTIVATION GUID-48A Career Self-Assessment GUID-48B Career Research GUID-48C Employment Search and Readiness Skills MDSE-31 Retail Management MDSE-32 Salesmanship MDSE-33 Advertising IGETC/CSU GE/AA BREADTH SUBMISSION PROPOSALS PHIL-10 Critical Thinking CSU-GE-AreaC2 NEW COURSE PROPOSALS MGMT-50N Employee Engagement PROGRAM MODIFICATIONS A.A. Merchandising Management to A.A. Marketing C.T. Merchandising Management to C.T. Marketing

CURRICULUM REVISIONS FROM September 19, 2013 (Changes effective Summer 2014 unless stated otherwise)

COURSE CHANGES/TITLE 5 REVIEW ACTG-51 Applied Accounting CLDV-35 Infant and Toddler Development EDU-110 Reading and Computers FIRE-49A-ZZ Special Topics in Fire Technology FIRE-68C Incident Command System - Intermediate FIRE-71B Fire Instructor I - Module B FIRE-73A Fire Prevention I - Module A REGN-35 Nursing in Health and Illness III REGN-45 Nursing in Health and Illness IV

ERCED COLLEGE Office of the President

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MERCED COMMUNITY COLLEGE DISTRICT AT THE OCTOBER 8, 2013, MEETING OF THE BOARD

Item: Appointment of Members to the Proposition 39

Citizens’ Bond Oversight Committee

Presented By: Joanne Schultz

For: Information Action X

Background Information

Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003.

The purpose of the committee is to “inform the public concerning the expenditure of bond revenues.” The committee is charged with reviewing the expenditure of revenue to ensure the bond revenues are expended in compliance with the purposes of the bond and the requirements of Proposition 39. The following students have been nominated by Merced College ASMC Advisor, Raul Alcala, and will each serve a two-year term.

Gil Castillo, Los Banos Student Shawn Conour, Merced Student

Administrative Services Staff are actively seeking a member to serve as a representative for a Taxpayer Organization.

Recommendation/Requested Action

It is recommended the Board of Trustees appoint the above aforementioned individuals to the Citizens’ Bond Oversight Committee for the period 2013-2015.


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Item: Appropriations Limit for Fiscal Year 2013-14 Presented By: Joanne Schultz For: Information Action X Background Information Under Article XIII-B of the Constitution and Chapter 1205, Statutes of 1980, all community college districts are required to compute an annual appropriations limit. That appropriations limit is adjusted annually for changes in price index, population, and other factors (if applicable). Government Code Section 7908 (c) requires each community college district to report to the Chancellor of the California Community Colleges at least annually its appropriations limit, appropriations subject to limit, the amount of State aid and subventions, local property taxes, interest earned from the proceeds of taxes, and amounts excluded from the appropriations subject to limit. The “GANN” Appropriations Limit for the Merced Community College District is calculated to be $56,623,151. The appropriation subject to the limit contained in the Final Budget is $45,259,665. Recommendation/Requested Action It is recommended that the Board of Trustees pass the attached resolution adopting the appropriations limit for the 2013-14 fiscal year. Attachment Resolution for the Appropriations Limit for Fiscal Year 2013-14

MERCED COMMUNITY COLLEGE DISTRICT Office of the President

October 8, 2013

Resolution 14-15

APPROPRIATIONS LIMIT FOR FISCAL YEAR 2013-14

WHEREAS, on November 6, 1979, the people of California passed Proposition 4, a constitutional amendment Article XIII-B requiring an appropriations limit for state and local government units; and WHEREAS, Senate Bill 1352, Chapter 1205 of 1980, implements Proposition 4, and requires the Board of Trustees to establish by resolution an appropriations limit each fiscal year beginning with 1981-82; and WHEREAS, the Board of Trustees has directed that the appropriations limit for fiscal year 2013-14 be developed in accordance with the provisions of Government Code Sections 7900-7913 implementing Article XIII-B of the California Constitution; and WHEREAS, the documentation used in determining the appropriations limit for fiscal year 2013-14 has been made available to the public in the Office of Business Services for fifteen days prior to the adoption of this resolution. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby establish the fiscal year 2013-14 appropriations limit as $56,623,151. PASSED AND ADOPTED by the Board of Trustees of the Merced Community College District on the 8th day of October, 2013, by the following vote: Ayes Noes: Absent: Ronald C. Taylor Secretary, Board of Trustees October 8, 2013

Attachments CALIFORNIA COMMUNITY COLLEGES

GANN LIMIT WORKSHEET 2013-14

DISTRICT NAME: _Merced Community College District ___ _____________________________ DATE: _September 23, 2013______________ I. 2013-14 APPROPRIATIONS LIMIT: A. 2012-13 Appropriations Limit $ 55,015,065

B. 2013-14 Price Factor: 1.0512 C. Population factor: 1. 2011-12 Second Period Actual FTES __9,537 _____ 2. 2012-13 Second Period Actual FTES __9,338 _____ 3. 2013-14 Population change factor ___0.9791______ (line C.2. divided by line C.1.) D. 2012-13 Limit adjusted by inflation and population factors $ 56,623,151 (line A multiplied by line B and line C.3.) E. Adjustments to increase limit: 1. Transfers in of financial responsibility $ ...................... 2. Temporary voter approved increases ____________ 3. Total adjustments - increase ____________ Sub-Total $ 56,623,151 F. Adjustments to decrease limit: 1. Transfers out of financial responsibility $ ...................... 2. Lapses of voter approved increases ____________ 3. Total adjustments - decrease < > G. 2013-14 Appropriations Limit $ 56,623,151 II. 2013-14 APPROPRIATIONS SUBJECT TO LIMIT: A. State Aid (General Apportionment, Apprenticeship Allowance, Basic Skills, and Partnership for Excellence) $ 37,177,132 __ B. State Subventions (Home Owners Property Tax Relief, Timber Yield tax, etc.) 118,500 ...... C. Local Property taxes 8,280,967 ...... D. Estimated excess Debt Service taxes ......................... E. Estimated Parcel taxes, Square Foot taxes, etc. ......................... F. Interest on proceeds of taxes 63,000 ..... G. Local appropriations from taxes for unreimbursed State, court, and federal mandates < 379,934 > H. 2013-14 Appropriations Subject to Limit $45,259,665


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Item: 2014-2015 MERCED COLLEGE ACADEMIC CALENDAR Presented by: Kevin Kistler For: Information Action X Background Information After conferring with the Merced College Faculty Association, the District submits a proposed 2014-2015 Merced College Calendar. It includes the 175 days, which is compliant with the 175 days required for the school year, with the beginning date on August 11, 2014, and the ending date on May 22, 2015, graduation day. The listed holidays meet local contractual requirements as well as state requirements for community colleges as enumerated in Education Code Sections 79020 and 84370. Recommendation/Requested Action It is recommended that the Board of Trustees approve the 2014-2015 Merced College Academic Calendar. Attachments Proposed 2014-2015 Merced College Academic Calendar

JUNE 2014 AUGUST 2014 JANUARY 2015 JUNE 2015S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 2 3 4 5 6 7 1 2 1 2 3 1 2 3 4 5 6

8 9 10 11 12 13 14 3 4 5 6 7 8 9 4 5 6 7 8 9 10 7 8 9 10 11 12 13

15 16 17 18 19 20 21 10 11 12 13 14 15 16 11 12 13 14 15 16 17 14 15 16 17 18 19 20

22 23 24 25 26 27 28 17 18 19 20 21 22 23 18 19 20 21 22 23 24 21 22 23 24 25 26 27

29 30 24 25 26 27 28 29 30 25 26 27 28 29 30 31 28 29 3009 - Start 6 & 8 wk summer sessions 31 01 - Holiday, New Year's Day 08 - Start 6 & 8 wk summer sessions

07 - 08 FLEX 02, 05 - 09 College Open - No Classes

11 - Start of 18 & first 9 wk sessions 08 - 09 FLEX

12 - Start of 18 & first 9 wk sessions19 - Holiday, MLK Jr. Day

JULY 2014 SEPTEMBER 2014 FEBRUARY 2015 JULY 2015S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 2 3 4 5 1 2 3 4 5 6 1 2 3 4 5 6 7 1 2 3 4

6 7 8 9 10 11 12 7 8 9 10 11 12 13 8 9 10 11 12 13 14 5 6 7 8 9 10 11

13 14 15 16 17 18 19 14 15 16 17 18 19 20 15 16 17 18 19 20 21 12 13 14 15 16 17 18

20 21 22 23 24 25 26 21 22 23 24 25 26 27 22 23 24 25 26 27 28 19 20 21 22 23 24 25

27 28 29 30 31 28 29 30 02 - Census, 18 wk session 26 27 28 29 30 3104 - Holiday, Independence Day 01 - Holiday, Labor Day 12 - College Open - No Classes 03 - Holiday, Independence Day

17 - End 6 wk summer session 02 - Census, 18 wk session 13 - Holiday, Lincoln 16 - End 6 wk summer session

31 - End 8 wk summer session 14 - No Saturday Classes-College Closed 30 - End 8 wk summer session

16 - Holiday, President's Day

OCTOBER 2014 MARCH 2015S M T W Th F S S M T W Th F S

1 2 3 4 1 2 3 4 5 6 7

5 6 7 8 9 10 11 8 9 10 11 12 13 14

12 13 14 15 16 17 18 15 16 17 18 19 20 21

19 20 21 22 23 24 25 22 23 24 25 26 27 28

26 27 28 29 30 31 29 30 3110 - End first 9 wk session 13 - End first 9 wk session13 - Start second 9 week session 16 - Start second 9 wk session

NOVEMBER 2014 APRIL 2015S M T W Th F S S M T W Th F S

1 1 2 3 4

2 3 4 5 6 7 8 5 6 7 8 9 10 11

9 10 11 12 13 14 15 12 13 14 15 16 17 18

16 17 18 19 20 21 22 19 20 21 22 23 24 25

23 24 25 26 27 28 29 26 27 28 29 30

30 03 - College Closed - Spring Break Day

11 - Holiday, Veteran's Day 06 - 10 College Open - No Classes - Spring Break

27 - 28 Holiday, Thanksgiving Break 04 & 11 - No Saturday Classes

29 - No Saturday Classes-College Closed

First Day of Classes for Semester DECEMBER 2014 MAY 2015Last Day of Short Term Session S M T W Th F S S M T W Th F S

FLEX 1 2 3 4 5 6 1 2

Final exam week 7 8 9 10 11 12 13 3 4 5 6 7 8 9HOLIDAY or no classes, College Closed 14 15 16 17 18 19 20 10 11 12 13 14 15 16

College Open, No Classes 21 22 23 24 25 26 27 17 18 19 20 21 22 23

Summer Session 28 29 30 31 24 25 26 27 28 29 30

Census 05 - End 18 & 2nd 9 wk session 3108 - 12 Final exams 18 wk session 18 - 22 Final exams 18 wk session15 - 19 College Open-No Classes 22 - End 18 wk & second 9 wk session20 - 31 College Closed, Winter break 22 - Commencement

25 - Holiday, Memorial Day

LEGEND

SUMMER 2014 SESSION FALL 2014 SEMESTER SPRING 2015 SEMESTER SUMMER 2015 SESSION


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Item: Authorization to Declare Unusable Equipment as Surplus Property

and Authorize Trade-in Presented By: Kevin Kistler For: Information Action X

Background Information The District Warehouse is currently storing 14 handguns which have an estimated value of less than $5,000. We are requesting the handguns currently in use by the Criminal Justice Program be declared as surplus, in order to facilitate the negotiated replacement trade. Maintenance of the current handguns would require extensive repair costs in order to ensure the safety of the students and instructors. It is no longer economically feasible to continue using these handguns for classroom use. The purchase of new handguns for this program would total $5,397.84. However, the actual cost to the District for the purchase of these handguns is $1,869.84 which includes a trade-in discount of $3,528 for the surplus handguns listed below. If we are unable to use this method for replacement, funds will not be available to purchase new ones.

MCID # Model Caliber Serial Number 58688 Glock Semi-Automatic Pistol 9MM GEK661 58689 Glock Semi-Automatic Pistol 9MM GEK657 58690 Glock Semi-Automatic Pistol 9MM GEK654 58691 Glock Semi-Automatic Pistol 9MM GEK660

58692 Glock Semi-Automatic Pistol 9MM GEK660 58693 Glock Semi-Automatic Pistol 9MM GEK662 58694 Glock Semi-Automatic Pistol 9MM GEK664 58695 Glock Semi-Automatic Pistol 9MM GEK665 58696 Glock Semi-Automatic Pistol 9MM GEK659 58697 Glock Semi-Automatic Pistol 9MM GEK658 58698 Glock Semi-Automatic Pistol 9MM GEK663 58699 Glock Semi-Automatic Pistol 9MM GEK666 58700 Glock Semi-Automatic Pistol 9MM GEK656 58701 Glock Semi-Automatic Pistol 9MM GEK655

Recommendation/Requested Action

Pursuant to Education Code Section 81450 and 81452, to assure that the District continues to equip its students with the safest and most useful tools. It is recommended that the Board of Trustees declare the above handguns as surplus and no longer suitable for educational purposes and delegate the Vice President, Administrative Services the authority to trade them in for new handguns to meet the needs of the Criminal Justice Program.


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PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE OCTOBER 8, 2013, MEETING OF THE BOARD

Item: Department Restructure for Grounds and Transportation Presented By: Joanne Schultz, VP of Administrative Services For: Information Action X Background Information As allowed in Title 5, Article 2, 53021(c) 1,2,3 a restructure to both the Transportation and Grounds Departments is requested in order to keep critical operations functioning effectively. The Transportation Department is down one and one-half positions out of a two and one-half staff operation. The proposal is to permantly reassign Ramon Avila, Sr. to the position of Lead Transportaion Mechanic and recruit his vacated position, leaving the 19 hour Mechanic I vacant. This is critical for keeping the fleet in working order to service student travel. Further needs will be assessed. The Grounds Department is down two positions out of a nine and a half-staff operation. The proposal is to permanantly reassign Saul Gonzalez, a 19 hour Grounds Keeper I into one of the two vacant Grounds Keeper I full-time positions. That would leave one and one-half positions vacant. This provides savings and a workable arrangement for the grounds teams. This would be effective on October 14th and would be included on the November Personnel Schedule. Recommendation/Requested Action The President/Superintendent recommends the permanent reassignment of Ramon Avila Sr. to Lead Transportation Mechanic and Saul Gonzalez to full-time Grounds Keeper I effective October 14th.


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Item: Resolution Honoring Hispanic Heritage Month Presented By: Ron Taylor For: Information Action X

Background Information Hispanic Heritage Month is a period set aside to recognize, honor, and celebrate the achievements of Hispanics, Hispanic-Americans, and Latin-Americans. Since being formally enacted into public law in 1988, Hispanic Heritage Month has always been celebrated September 15 to October 15. Recommendation/Requested Action It is recommended the Board approve the resolution declaring September 15 to October 15 as Hispanic Heritage Month at Merced Community College District. Attachment Resolution

Merced Community College District Resolution 14-17 Declaring September 15 to October 15 as Hispanic Heritage Month at

Merced Community College District WHEREAS, The Merced Community College District Governing Board honors the heritage of Hispanics and Hispanic-Americans and Latin-Americans and acknowledges their many contributions to our Nation; and WHEREAS, the Hispanic student population of Merced Community College District has grown considerably, from 36.27 percent in 2007-08 to 51.35 percent in 2012-13; and WHEREAS, Merced Community College District is a federally-recognized Hispanic-Serving Institution (HSI); and, WHEREAS, one of the Core Values in the Merced Community College District’s Strategic Plan includes “Diversity- We embrace diversity as a strength of our community and celebrate it our institution;” and WHEREAS, President Lyndon Johnson established National Hispanic Heritage Month in 1968; and WHEREAS, in the year 1988, the observance was expanded and made into public law by President Ronald Reagan; and WHEREAS, this time period holds great significance, including the anniversary of independence of several Latin American countries (Belize, Chile, Costa Rica, El Salvador, Guatemala, Honduras, Mexico, and Nicaragua); and WHEREAS, this time period celebrates the contributions of visionary leaders, such as César Chavez, Dolores Huerta, and Sonia Sotomayor, to the national landscape; THEREFORE BE IT RESOLVED, that the Merced Community College District proclaims the period between September 15 to October 15 as Hispanic Heritage Month. PASSED AND ADOPTED this 8th day of October 2013 by the Governing Board of the Merced Community College District by the following vote: AYES: NOES: ABSENT: ___________________________________________________ Ronald C. Taylor Secretary to Board of Trustees

MERCED COLLEGE

Office of the President

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AT THE October 8, 2013 MEETING OF THE BOARD Item: Urban Planning Grant Application Presented by: Joanne Schultz, Vice President Administrative Services For Information X For Action Background Information The Merced Community College District is eligible to apply for funds for the Urban Greening Planning Grant Program under the “Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006” (Proposition 84). This proposed project furthers the Governor’s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1. The proposed Merced College Urban Greening project, if funded, will support planning activities associated with conservation and beautification of the Merced College main campus located at 3600 M Street, in the heart of the city of Merced, California. These activities include developing site analysis and plans, plant lists, water conservation measures, convening stakeholder and community meetings, and developing a funding and implementation plan. Recommended Action The Superintendent/President recommends approval of the attached resolution to enable the District to apply for an Urban Greening Planning grant on or before October 11, 2013. Attachment Resolution to apply for an Urban Greening Planning grant.

RESOLUTION 14-18 MERCED COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE URBAN GREENING PLANNING GRANT PROGRAM UNDER THE SAFE DRINKING WATER, WATER

QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 (PROPOSITION 84)

WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the Strategic Growth Council has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the Strategic Growth Council require a resolution certifying the approval of application(s) by the Applicants governing board before submission of said application(s) to the State; and WHEREAS, the Applicant, if selected, will enter into an agreement with the State of California to carry out development of the Urban Greening Plan. NOW, THEREFORE, BE IT RESOLVED that the Merced Community College District Board of Trustees:

1. Approves the filing of an application for the Merced College Urban Greening Plan; and,

2. Certifies that Applicant understands the assurances and certification in the application; and,

3. Certifies that applicant will have sufficient funds to develop the plan; or will

secure the resources to do so; and,

4. Certifies that applicant will work towards the Governor’s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and,

5. Appoints the Merced Community College District Vice President of

Administration, Joanne Schultz, Ed.D., or her designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for development of the aforementioned plan.

Approved and adopted the eighth day of October, 2013. I, the undersigned, hereby certify that the foregoing was duly adopted by the Merced Community College District Board of Trustees. Ayes: No: Absent: ______________________________________________ Secretary for the Governing Board


BOARD AGENDA BACKUP


AT THE OCTOBER 8, 2013, MEETING OF THE BOARD

Item: Administrative Services Division Restructure and Staffing Plan Presented By: Joanne Schultz, VP of Administrative Services For: Information X Action ____ Background Information As allowed in Title 5, Article 2, 53021(c) 1,2,3 The Administrative Services Team is proposing to take advantage of the nine vacancies in the Division and realign the departments to consolidate work, add support where needed, increase the level of expertise, provide an environment of safety, support program review objectives, increase productivity through more fully utilizing technology, advance the Technology Plan, build infrastructure to advance the survey results and ultimately reduce the budget. The proposed plan takes nine positions including three SERP positions at a total savings of $530K and proposes filling some positions, creating some new ones and leaving some vacant for a net salary savings of $211K not including benefits. Attachments Proposed Administrative Services Division Restructure and Staffing Plan

Purpose: This plan is designed to utilize Title 5, Article 2, 53021 © 1,2,3 and take advantage of retirements and unfilled positions in order to consolidate work, add support where needed, increase the level of expertise, provide an environment of safety, support program review objectives, increase productivity through more fully utilizing technology and ultimately reduce the budget.

There is approximately $530K of savings with all of the vacancies. Some positions will need to be replaced and some additional positions added. Once all personnel are moved or hired there will still be a savings of $211K in 2013-14.

What is not included: This plan is not an all-encompassing plan. There were many suggestions from staff and managers that were very good ideas. It was not possible to include all of these ideas at this point. There may be vacancies created by the movement of staff or internal hiring which are not necessarily identified and will need to be considered when known. The outcome of the Bookstore has not been considered in this restructure. The discussion on student drivers is not complete so the impact on the fleet is unknown. Water reduction plans are in discussion as is a new facilities master plan and a botanical garden. The college and our mission are changing and this is a first step to position the Administrative Services Division to support some of those changes.

Next Steps: If the plan is approved by the Board of Trustees, then the effects of the plan along with the new and revised job descriptions will be negotiated with the CSEA. The movement of transfers can begin and once the job descriptions are approved, the CSEA positions can be advertised as is appropriate. After all of the transfers are complete, we will take a look at any vacated positions for rehire.

Campus Police:

1. This area has several hourly employees. We intend to add 4 new positions out of the hourly budget: bring the 2 - 19 hour citation officers on full-Time and hire 4 – 19 hour positions. This will allow expanded coverage and a secure workforce limiting the number of temporary employees needed by the department. (page 11 of 17 and 17 of 17 in the 12-13 Police Department program review)

2. Currently the Environmental Technician is budgeted here. After the Risk and Environmental Safety Manager is hired and the person has a chance to see what support is needed, we will

TO: Ron Taylor, President FROM: Joanne Schultz, VP of Administrative Services DATE: September 4, 2013 RE: Restructure plan for Administrative Services

discuss this position at that time. The vacant position will move to the Risk management department.

Fiscal

3. There is an Accounting Technician position that is vacant. This position will remain vacant. An additional position is proposed to bring a higher level of expertise to the department in the form of a Classified Accountant. This higher level will allow the department to more fully utilized the Colleague system and assist the management team implementations and well as function at a higher level of expertise and at an increased level of productivity. (page 25 of the Business Services program review) A portion of this position will be funded from the indirect cost rate which is currently under development. The desire is to fill this position with a qualified internal candidate from within the college as defined in Title 5, Section 2, 53021 (b)(3).

Grounds, Custodial, Maintenance and Transportation

4. There are 5 vacant positions in this department. 2 Grounds positions, 1 Lead Transportation Mechanic, 1 part-time Transportation Mechanic and a Maintenance and Operations Manager. Four of these positions will remain vacant including the management position.

5. In order to support the grounds department, the service areas have been reworked to include 4 teams of 2. This new format is being regularly monitored to ensure that the workload is evenly distributed. The one 19 hour Grounds keeper will reassigned to one of the two full-time positions to assist with the losses in this area and even out the teams.

6. The Lead Mechanic will be replaced by the current Mechanic II and the vacated Mechanic II position will be filled by an internal recruitment as defined in Title 5, Section 2, 53021 (b)(3). The reassigned employees have the expertise and qualifications to carry out the necessary functions in the Transportation area. We are currently assessing the size and needs of the fleet and as retirements occur in the future the number needed in this department will be reassessed.

7. The current Administrative Support Secretary will be made full-time and will not only continue to work in Transportation but will take on additional related activities that will be moved around as a result of the position assignment shift below. These will be among the effects that will be negotiated once the plan is approved.

NOTE: The duties that are going to be moved will consist of support for the facilities committee, Bond Oversight Committee web page, Equipment rentals, meeting coordination, meeting room set ups, facility rental billing. Additionally pull notices and key distribution will be moved as well. The movement will be among support staff in Security, Facilities, fiscal and the position 7 noted above to ensure that no one position is overloaded.

Facility Planning and Development

8. This position does work that is traditionally done at the management level: Space Inventory, IPP and FPP planning and submissions, master planning and facility usage. Increase this position up to an appropriate level manager. This position will also develop a plan for increasing facility rental opportunities and rework the facility rental fee structure to more closely align with our neighboring colleges. The work that is needed on the Prop 39 Energy Plan, along with the new construction that is due to be approved and the laundry list of new regulations that are in the works make this a necessary and important management position. The person that is currently in this position will move into this new position. This level of knowledge will be vital to the planning a development of the current capital activity as well as future endeavors.

9. The duties that are currently unit work, will be handed off to the support staff with an increase of ½ of an FTE to take on the additional work.

10. It is recommended that the management position above take on the direct oversight of the event staff and facility rental program and personnel so that new facility rental program will have adequate planning and oversight.

Print Services

11. The Print Services Manager has been providing design plus creative and effective marketing tools for the college for some time. He has worked to enhance the image of the college and is doing much more than simply providing print services. This position will have a title and job description change to Graphic Communications Manager and should be raised to a level that is commensurate with the new job description. In addition to his current assignment we are considering adding some creative solutions to increase non-apportionment revenue such as the MC Press, book publishing for faculty, a Copy Center open to students and staff, and professional printing service for not-for-profits.

Purchasing, Mail Room and Warehouse

12. The recently vacated Purchasing Director will be replaced at a management level rather than a director. The VP will oversee Print Services and the Bookstore as a result of this change. Contract tracking will still occur in purchasing but contract management and review will be handled by the Risk Manager. The former manager will be the replacement for this position. The former buyer will move back into the vacated buyer position. This will leave a vacancy in Student Fees. A decision will need to be made as to how to replace this position.

Risk and Environmental Safety

13. This is a new position for the District. This position will plan, organize, coordinate and direct the District’s Risk Management functions, including, safety, hazardous materials management (HAZMAT), ergonomics, ADA compliance and investigation, property, liability and workers’ compensation insurance program statistics and complaints, reviews and analyzes the District’s contracts and compliance with health and safety standards and regulations. It will also provide

for training and assess safety complaints as well as organize the safety committee and work toward making sure that all employees are aware of the nature of risk and how to mitigate it. Once this person is in place they will determine what sort of support is needed.

Information Technology Services

14. There is currently a Help Desk Lead position open. We are proposing to permanently reclass the Help Desk Assistant into the Lead position and leave the Help Desk Assistant vacant. However the District only uses about 30% of the current SAE or Strategic Academic Enterprises (Colleague). There is a need for someone to analyze workflow in departments that are currently utilizing dbase, access and excel to perform essential functions. The Systems Data Analyst would actually assist with the implementation of module functionality and provide the additional backend support. (pg 11 of Information Technology Services program review) Additionally, there is a need for an additional Network Technician. We also propose a reclass for the Personal Computer Technician into a Network Technician to assist with higher level operations and implementation of the virtual desk top system.

Merced College Office of the President

BOARD AGENDA BACKUP



Item: Scheduled Maintenance


For: Information X Action Background Information In an effort to keep the board informed of the capital planning process, we will be bringing the different components to the Board as they become due for either action and/ or information. This item is for the 2013-14 Physical Plan and Instructional Support Block Grants and is presented as information to the board. The 2013 Budget Act contains a block grant of $30,000,000 for Physical Plant and Instructional Support. Merced Community College District’s share is $234,347. Block grants are distributed on 3:1 match requirement for instructional support and 1:1 match for scheduled maintenance projects. There are four scheduled maintenance projects for 2013 and the details are attached for the boards review. Recommended/Requested Action This update is presented as information. Attachments Project List for 2013-14

Merced College Office of the President

BOARD AGENDA BACKUP



Item: Space Inventory Report

Energy Usage Data


For: Information X Action Background Information In an effort to keep the board informed of the capital planning process, we will be bringing the different components to the Board as they become due for either action and/ or information. These two items are reporting requirements and are brought to the Board for information. Space Inventory: The California Community College Space Inventory provides planning and management data about existing physical facilities. The uses and the applications of the space inventory are: Serves as an integral part of the annual Five-Year Construction Plan (EC Section 81821); assignment and control of college campus space; analysis of space utilization; projecting future facility needs; project planning for capital outlay construction; and development and maintenance of facility allocation and utilization standards and guidelines. All changes to the space inventory report are approved through the Facilities Master Planning Committee. This report was reviewed at the September 6, 2013 meeting. A summary of the Space Inventory Report is attached for the boards review. The Space Inventory is a California Education Code requirement and is due to the Chancellor’s Office October 18, 2013. Energy Usage Data: Pursuant to the Board of Governors Energy and Sustainability Policy, state energy efficiency incentives will be made available to qualifying districts to help offset costs in proposed state funded capital outlay projects. To qualify for these incentives, the District is required to report natural gas and electricity usage data on an annual basis. The report is attached for the boards review. The calculation is due to the Chancellor’s Office on October 18, 2013. Recommended/Requested Action This update is presented as information. Attachments Space Inventory Report Summary Energy Usage Report

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BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE October 8, 2013, MEETING OF THE BOARD

Item: First Reading - Board Policy and Administrative Procedures Presented by: Administration X For Information For Action Background Information The policies and administrative procedures have been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed them all and forwards them to the Board for review. Recommendation/Requested Action The Board Policies/Administrative Procedures are presented for first reading. They will be presented for action at the next regular meeting of the Board of Trustees. Attachments BP 2330 – Quorum and Voting BP/AP 2340 – Agendas BP/AP 3250 – Institutional Planning AP 4231 – Grade Changes

BOARD POLICY 2330 QUORUM AND VOTING

Reference: Education Code Section 72000(d)(3), 81310 et seq., 81365, 81511, 81432; Government Code Section 53094; Code of Civil Procedure Section 1245.240

A quorum of the Board shall consist of a simple majority of members. The Board shall act by majority vote of all of the membership of the Board, except as noted below (E.C. 72000[d][3]). For Merced Community College District, at a minimum, a positive vote of four members is required to carry any measure, excepting the types of measures listed below. No action shall be taken by secret ballot. As per Education the Code Sections referenced above, the following actions require a two-thirds majority (five votes) of all members of the Board: • Resolution of intention to sell or lease real property (except where a unanimous

vote is required); • Resolution of intention to dedicate or convey an easement; • Resolution authorizing and directing the execution and delivery of a deed; • Action to declare the District exempt from the approval requirements of a

planning commission or other local land use body; • Appropriation of funds from an undistributed reserve; • Resolution to condemn real property. As per Education the Code Sections referenced above, the following actions require a unanimous vote of all members of the Board: • Resolution authorizing a sale or lease of District real property to the state, any

county, city, or to any other school or community college district; • Resolution authorizing lease of district property under a lease for the production

of gas. Adopted 12/4/01 Revised 1/8/08

BOARD POLICY 2340 AGENDAS Reference:

Government Code Sections 5495, et seq., 6250 et seq.; Education Code Sections 72121, 72121.5

An agenda shall be posted adjacent to the place of meeting at least 72 hours prior to the meeting time for regular meetings. The agenda shall include a brief description of each item of business to be transacted or discussed at the meeting. If requested, the agenda shall be provided in appropriate alternative formats so as to be accessible to persons with a disability. No business may be acted on or discussed which is not on the agenda, except when one or more of the following apply:

• a majority decides there is an emergency situation as defined for emergency meetings;

• two-thirds of the members (or all members if less than two-thirds are

present) determine there is a need for immediate action and the need to take action came to the attention of the Board subsequent to the agenda being posted;

• an item appeared on the agenda of, and was continued from, a meeting

held not more than five days earlier. The order of business may be changed by consent of the Board. The Superintendent/President shall establish administrative procedures that provide for public access to agenda information and reasonable annual fees for the service. Agendas shall be developed by the Superintendent/President in consultation with the Board President. Members of the public may place matters directly related to the business of the District on an agenda for a board meeting by submitting a written summary of the item to the Superintendent/President. The written summary must be signed by the initiator. The Board reserves the right to consider and take action in closed session on items submitted by members of the public as permitted or required by law. Agenda items submitted by members of the public must be received by the office of the Superintendent/President at least ten calendar days prior to a regularly scheduled board meeting.

Agenda items initiated by members of the public shall be placed on the Board’s agenda following the items of business initiated by the Board and by staff. Any agenda item submitted by a member of the public and heard at a public meeting cannot be resubmitted before the expiration of a 90 day period following the initial submission.

See Administrative Procedure 2340. Adopted 12/4/01 Revised 4/6/04

ADMINISTRATIVE PROCEDURE 2340 - Agendas Reference:

Education Code Section 72121 Agendas shall be developed by the Superintendent/President in consultation with the Board President. Copies of the agenda are available for pick up in the President’s Office the Wednesday 72 hours before the regularly scheduled meeting of the Board; agendas are available at no cost. Agendas are also available on the public website of the College 72 hours before the regularly scheduled meeting of the Board. A copy is also made available to the public by inquiring at the Circulation Desk in the College Library. Adopted 12/4/01

PROPOSED BOARD POLICY 3250 INSTITUTIONAL PLANNING Reference: Accreditation Standard 3;

Title 5, Sections 51008, 51010, 51027, 53003, 54220, 55080, 55190, 55250, 55510, 56270 et seq.

The Superintendent/President shall ensure that the District has and implements a broad-based comprehensive, systematic and integrated system of planning that involves appropriate segments of the College community and is supported by institutional effectiveness research. The planning system shall include plans required by law and those required by the College’s adopted planning structure. The Superintendent/President shall submit those plans for which Board approval is required by law or Title 5 to the Board. The Superintendent/President shall inform the Board about the status of planning and the various plans. The Superintendent/President shall ensure the Board has an opportunity to assist in developing the general institutional mission and goals for the comprehensive plans. See Administrative Procedure 3250 Adopted …..

PROPOSED ADMINISTRATIVE PROCEDURE 3250 - Institutional Planning Reference: Accreditation Standard 3, Title 5, Sections 51008, 51010, 51027, 53003, 54220, 55080, 55190, 55250, 55510, 56270 et seq. The College’s planning system is designed to be broad-based in terms of input by faculty, staff, students and community members. It is also comprehensive in that it addresses all areas of college mission, goals and operations, and it is systematic and integrated in that it operates on a regular cycle. In addition to the regular cycle for overall planning, the system includes periodic master planning for specific areas of need. The planning system is supported and informed by institutional effectiveness research, and it is improved as needed due to a regular process of system evaluation. Chief among the aims of the planning process is continuous attention to student learning outcomes for the District’s target population, and institutional changes to improve on those outcomes. Program review and other effectiveness measures are built into the system as core information driving adjustments. Purposes The fundamental purpose of ongoing, integrated planning and program review is to maintain and if possible improve the effectiveness of every college program and service and of the institution as a whole, based on the results of regular, systematic assessment. The ultimate beneficiaries of integrated planning and program review are our students and the community we serve. A secondary purpose of the process is to focus available resources—such as staff, budget, technology, and facilities—on the achievement of goals and objectives intended to maintain or improve effectiveness. Achieving some objectives requires resources over and above what is available, which means that a resource request is necessary. But achieving other goals requires no extra resources—only the reallocation of existing ones. Scope The planning and program review process applies to every part of the College. Structure The Educational Master Planning Committee (EMPC) coordinates the planning process. The Assessment Review Committee (ARC) is responsible for coordinating the program review process. The specific responsibilities of these committees and the other master planning committees are detailed in the Integrated Planning, Program Review and Shared Governance Handbook (“Handbook”). EMPC is the committee that maintains and updates the Handbook. EMPC also evaluates the planning process annually, in consultation with College Council and informed by the findings of ARC.

Cycle The planning system operates on a multi-year cycle in which goals are formulated for a given year based on program review information from the prior year, and progress on goals is then reported on at the end of the year, and influences subsequent goal formation in turn. The steps to the process are outlined in the current version of the Handbook (Section 1). Through the Resource Allocation Process, institutional planning shapes the College’s annual budget. The Handbook provides details about this process, as well as about the program review process (Section 2) and how program review information comes into planning and allocation decisions. Master Plans The College must maintain a long-term, multi-year educational master plan containing long-term strategic directions and the basis for them. The educational master plan needs to be based on broad and comprehensive data concerning the College’s service area and target population(s)—information that will assist the College in determining how best to fulfill its mission. As the College engages in a review and revision or updating of its educational master plan, the mission statement (BP 1200) should be reviewed and updated at the same time, with changes to be based on changes in the District’s service area, target population, or state-wide mission mandates. The educational master plan may be anywhere between five and twenty years in time scope, depending on available data and projections. EMPC is responsible for overseeing the development of the educational master plan. Once it is complete, the draft educational master plan shall be communicated to all College constituencies including students, and reviewed and approved by College Council, the Superintendent/President and the Board, after an appropriate opportunity for constituent input and response. Other, more specific “master plans” may be required. These and any other legally required planning documents should be informed by, and based on, the educational master plan. The College should develop and maintain, appropriate master plans in addition to legally required master plans. These should include a strategic plan, a technology master plan, and a staffing plan. Review and approval, and resource implications: Once any master plan is complete, the draft plan shall be forwarded to EMPC, which shall ensure that the plan is consonant with other master plans and strategic directions of the College as determined by the current educational master plan; then to College Council, which shall ensure adequate constituent review and communication concerning the implications of adopting the plan; and then to the Superintendent/President and the Board for review and approval. Adopted…..

ADMINISTRATIVE PROCEDURE 4231 – Grade Changes Reference: Education Code Section 76224; Title 5, Section 55760 ADMINISTRATIVE PROCEDURE 4231 – Grade Changes Reference: Education Code Section 76224; Title 5, Section 55760 The instructor of the course shall determine the grade to be awarded to each student. The determination of the student's grade by the instructor is final in the absence of mistake, fraud, bad faith, or incompetence. The removal of an incorrect grade from a student’s record shall only be done upon authorization by the instructor of the course, with the following two exceptions: 1) If the instructor is no longer employed by the District and compelling evidence is available that there was a simple error in the grade submitted, the Vice President of Student Personnel OR Vice President of Instruction may change the grade, 2) If mistake, fraud, bad faith, or incompetence are present, the final determination concerning removal or change of grade will be made by the Board of Trustees based on the recommendation of the Superintendent/President. Students who believe that a grade is incorrect should obtain a “General Petition” grade change form from the Admissions and Records Office. All requests for a grade change, for both evaluative (A,B,C,D,F,FW) and non-evaluative grades (W), must be made in writing within two years of the last day of the semester in which the grade in question was earned. Exceptional cases beyond two years may be considered by the Superintendent/President in consultation with the Vice President of Instruction. Revised 10/30/08 Revised 10/29/07 Adopted 11/2/04

Merced Community College District Board of Trustees ... · Harrington, Stacey Hicks (Recording...

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Transcript of Merced Community College District Board of Trustees ... · Harrington, Stacey Hicks (Recording...