MELJUN CORTES Financial Accounting Master Data
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Transcript of MELJUN CORTES Financial Accounting Master Data
Financial Accounting (FI)
- Master Data -
Unit 6
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
2
Business Process Integration
Master DataFI
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
3
Master Data
• Master data is relatively fixed– Material master data– Vendor master data– Purchasing information record– General Ledger master data
• Before making the master data configurations, you must have completely defined the organizational structures
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
4
R/3
FIFinancialAccounting
COControlling
PSProjectSystemWF
WorkflowISIndustrySolutions
MMMaterials Mgmt.
HRHumanResources
SDSales and Distribution
PPProductionPlanning
QMQualityMgmt.PM
Plant Maintenance
SMServiceMgmt.
Client / ServerIntegrated BusinessSolution
ECEnterpriseControlling
AMFixed AssetsMgmt.
Financial Accounting (FI)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Unit 6 – Overview
• General Ledger Master Data– Chart of Accounts Data– Company Code Data– Reconciliation Accounts• Accounts Receivable• Accounts Payable• Goods Receipt/Invoice Receipt
• General Ledger Account Balances
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Rushmore Group, LLC 2008. All rights reserved.
6
General Ledger – Master Data
• A unique master record is created for each General Ledger account
• General Ledger accounts are created at the client level
• Business transactions are posted to the portfolio of General Ledger accounts made available to a company through the assignment of a specific Chart of Accounts
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General Ledger – Master Data (continued)
• Contains control information for:– Data entry– Data processing
• Specifies the account type:– Balance sheet – Income statement
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Rushmore Group, LLC 2008. All rights reserved.
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General LedgerOrganization of the Data
• Contains one or more Chart of Accounts specific information areas
• Contains one or more Company Code specific information areas
• In this way, a General Ledger master account can be shared by several combinations of Charts of Accounts and Company Codes
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
9
100101
CPEN
X
BS
Account numberChart of accounts
Account groupP&L statement acct type Balance sheet account
General LedgerChart of Accounts Data
• Account number• Name of the Chart of
Accounts• Account group provides
information that controls the creation of the master record for a company code
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Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data
• Local currency• Foreign currency• Tax category• Open item management• Line item display• Sort key
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Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Local currency– Specify the currency in which the account is to be
posted– Transaction figures are always updated and
displayed in local currency
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Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Foreign currency– Specify the alternative currency in which the
account is to be posted– It is possible to select up to two alternative
currencies– Transaction figures will be updated in both the
local and alternative currencies
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Tax category– Specify the type of tax on purchase and sales
(input or output taxes) that can be posted to the account
– If the account is not tax relevant, do not make a specification in this field
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Open item management– Indicates that the account is subjected to an affirmative
clearing process involving the matching of debits to credits with the purpose of closing each individual line item
– “open” or “cleared”– You can only archive an accounting document if all of its
individual line items have been cleared– Or an item is open until an offsetting (debit or credit) entry
is posted to the account– Ex. Amount owed by customer and payment
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Line item display– Select if it is desirable to view all the debit and credit
detail for the account – Remember that when posting items to such accounts
and displaying line items, additional storage space and system time are required
– If enabled, a link to the line items that are included in the account balances is maintained.
– Line items are the specific debit and credit entries in the documents
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Rushmore Group, LLC 2008. All rights reserved.
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Line Item Display
Account number 100999 Bank AccountCompany code C999
Period Debit Credit DC bal. Balance C/f bal. 750,000.00 Period 1 5,250.00 3,540.00 1,710.00 751,710.00 Period 2 25,000.00 15,000.00 10,000.00 761,710.00
Period 1Doc. no. DT Doc.date Currency Amount 1500000013 KZ 01/05/04 USD 1,800.00 -1500000014 KZ 01/06/04 USD 990.00 -100000012 SA 01/08/04 USD 750.00 –1400000342 DZ 01/14/04 USD 5,250.00
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Line item display should not be used for the following accounts:– Reconciliation accounts – Accounts that have a summation function and are
analyzed by another application such as revenue or stock accounts
– Output and input tax accounts, since tax information is required only in connection with the document
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Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Sort Key– Necessary when line item display is selected – Determines the data field that will be used to sort
the line items• Posting date• Document date• Cost center
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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General LedgerCompany Code Data (continued)
• Reconciliation accounts– When you post to a sub-ledger, the system
automatically concurrently posts to the corresponding reconciliation account in the general ledger
– In this way, the general ledger is automatically updated and remains in balance with the individual account totals
– You cannot post directly to the reconciliation accounts
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Subsidiary Ledger Accounts
A/R, A/P, GR/IR
General Ledger Reconciliation AccountsA/R, A/P, GR/IR
General LedgerCompany Code Data (continued)
Debit Credit
Debit Credit
A/P
Debit Credit
A/R
Debit Credit
GR/IR
$$ $$
$$ $$$$ $$$$ $$
GeneralLedger
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Accounts Receivable Reconciliation Account
Accounts ReceivableReconciliation
950
300
Customer 142
150
Customer 123
400
Customer 135
100
Customer 189
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Accounts Receivable Integration
FIFinancialAccounting
FIFinancialAccounting
FIFinancialAccounting
FIFinancialAccounting
MMMaterialsMgmt.
MMMaterialsMgmt.
RevenueIncrease to A/R
GoodsIssue
SalesOrder
Income StatementBalance Sheet
FIFinancialAccounting
FIFinancialAccounting
CGSDecrease to Inventory
SDSales and Distribution
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Accounts Payable Reconciliation Account
Accounts PayableReconciliation
950
250
Vendor 100435
200
Vendor 100234
100
Vendor 100621
300
Vendor 100846
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Accounts Payable IntegrationMMMaterialsMgmt.
MMMaterialsMgmt.
FIFinancialAccounting
FIFinancialAccounting
FIFinancialAccounting
FIFinancialAccounting
Increase to A/PDecrease to GR/IR
GoodsReceipt
Balance Sheet
FIFinancialAccounting
FIFinancialAccounting
Increase to InventoryIncrease to GR/IR
InvoiceReceipt
MMMaterialsMgmt.
MMMaterialsMgmt.
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
25
So What is a Reconciliation Account?
• Postings to sub-ledgers (such as accounts receivable or accounts payable) are automatically concurrently posted to the corresponding reconciliation account in the General Ledger
• In this way, the General Ledger is automatically updated and remains in balance with the customer and vendor individual account totals
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Rushmore Group, LLC 2008. All rights reserved.
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Unit 6, Group 1 – Exercises
41. Create Bank Account42. Create Accounts Receivable Reconciliation Account43. Create Trading Goods Inventory Account44. Create Operating Supplies Inventory Account45. Create Accounts Payable Reconciliation Account 46. Create Goods Receipt / Invoice Receipt Reconciliation
Account47. Create Output Tax Account48. Create Input Tax Account49. Create Retained Earnings Account50. Create Common Stock Account
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51. Create Trading Goods Consumption Expense Account52. Create Operating Supplies Expense Account53. Create Utilities Expense Account54. Create Purchase Price Difference Expense Account55. Create Information Technology Expense Account56. Create Miscellaneous Expense Account57. Create Cost of Goods Sold58. Run General Ledger List of Accounts Report
Unit 6, Group 2 – Exercises