MELJUN CORTES Financial Accounting Transactions
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Transcript of MELJUN CORTES Financial Accounting Transactions
Financial Accounting (FI)
- Transactions -
Unit 9
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
2
Business Process IntegrationFI
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
3
Transaction Data
• Includes internal and external exchanges that describe business activities
• Unlike master data, aggregate transactional data is dynamic – each transaction is unique
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
4
R/3
FIFinancialAccounting
COControlling
PSProjectSystemWF
WorkflowISIndustrySolutions
MMMaterials Mgmt.
HRHumanResources
SDSales and Distribution
PPProductionPlanning
QMQualityMgmt.PM
Plant Maintenance
SMServiceMgmt.
Client / ServerIntegrated BusinessSolution
ECEnterpriseControlling
AMFixed AssetsMgmt.
Financial Accounting (FI)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
5
Unit 9 – Overview
• Document Principles• Document Types• Posting Keys
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
6
Unit 9 – Exercises
78. Review Document Types79. Post Initial Cash Investment by Owners80. Post Purchase of Operating Supplies81. Display and Review General Ledger Account Balances
and Individual Line Items
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
7
Document Principles
• Each completed accounting transaction writes data to the database and creates a unique electronic document
• Each document contains information such as:– Responsible person– Date and time of the transaction– Commercial content including company codes
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
8
Document Principles – (continued)
• An accounting document captures the entire transaction in a manner that facilitates recall for reporting purposes
• It remains as a complete unit in the system until archived
• Once created, a document can not be deleted from the database
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
9
Document Principles – (continued)
• The SAP R/3 document principle provides a solid framework for a strong internal control system
• Audit trails allow an accountant to begin with an account balance on a financial statement and trace through the accounting records to the transactions that support the account balance or to trace individual transactions to the effected account balance(s) on a financial statement
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
10
Document Principles – (continued)
• Each posted accounting document has a header
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
11
Document Principles – (continued)
• Each posted accounting document has at least two lines (e.g., debit and credit)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
12
Document Types
• A way to categorize different transactions– Many different document types are supplied in
the system• Document types are associated with number
ranges– All documents of the same document type are
stored in the system by document number• Determine the type of account that can be
posted to
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
13
Document Types – (continued)
• SA – General ledger account documents• DR – Customer invoices• DG – Customer credit memos• DZ – Customer payments• KR – Vendor invoices• KG – Vendor credit memos• KZ – Vendor payments• KN – Vendor net invoices and credit memos
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
14
Posting Keys
• Determine whether the item to be posted is a debit or a credit
• Determine the type of account that can be posted
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
15
The posting key (PK) has a control function that pertains to the document line items.
It determines the following:• Account type for posting
the line item• Debit or credit posting
of line items• Field status for
additional information
Posting Keys – (continued)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
16
Assets
70 75
General Ledger
40 50
Material
89 99
Customers
0 1
Vendors
2 3
Common
Posting
Keys
Posting Keys – (continued)
Financial Accounting (FI)
- Transactions -
Unit 10
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
18
Unit 10 – Overview
• Monthly Rent Cycle• Invoice Receipt• Invoice Entry• Accounts Payable Settlement
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
19
Unit 10 – Exercises
82. Create Vendor Master Record for Landlord83. Create Rent Expense Account84. Create Invoice Receipt for Rent Expense85. Display and Review General Ledger Account Balances
and Individual Line Items86. Display and Review Vendor Account Balances and
Individual Line Items87. Post Payment to Landlord88. Display and Review General Ledger and Vendor
Account Balances and Individual Line Items
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
20
RentalAgreement
AccountsPayable
InvoiceReceipt
Monthly Rent Cycle
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
21
Invoice Receipt
InvoiceReceipt
InvoiceVerification
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
22
Vendor Information
Invoice Entry
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
23
Accounts Payable Settlement
• Select payment method and bank• Select items for payment• Calculate the payment amount, taking
account of cash discount periods• Post the payment document• Print payment medium