The way in which we work has changed completely over the years.

The days when every employee had their own assigned workplace are

behind us. In fact, according to IDC, the number of mobile workers in

Western Europe will increase to 135 million by 2025.

The current situation – COVID-19 – not only accelerates this process,

it has also shown us the benefits of working from home. The home

office has now become the primary workplace and as a result, physical

meetings nowadays will always be joined by virtual participants. This

changes the role of the office. More and more, the office will be used to

maintain contact with colleagues and to use technology that they do

not have at home, such as an advanced video conferencing system or

interactive touchscreens for creative sessions.

Increasingly, companies will set up their office environments to suit the

task or tasks that employees want to perform at that time: with Activity

Based Workspaces.

This e-book provides an overview of which types of room suits the

specific needs of employees.

Meeting the needs of your employees: Activity Based Workspace

Now that we are increasingly working from home, it is important that the

workplace complies with a number of rules so that you cannot only do your

work effectively, but also safely and healthily work from home. A good

home workplace consists of at least a proper chair, a good table and the

right lighting. And if you also work with a desktop, you must also use an

extra screen, keyboard and mouse. Since the home workplace has become

the primary workplace, access to a Unified Communication & Collaboration

solution is indispensable

Home office

The concentration room is a small space intended for one person and

ideal for performing tasks that require focus and for which isolation from

environmental stimuli is desired. Think of writing a text, reading a report or

having a one-on-one video conversation with a colleague.

Concentration room

One-on-one videocall

more information here

The huddle space is a small space, suitable

for up to six people. This accessible and

comfortable space is a suitable alternative

to the traditional meeting room. It is the

ideal space for a short consultation, a

quick brainstorming session or for a

personal conversation with the customer.

The space cannot be reserved and is freely

accessible to all employees.

A huddle space must be designed in such a

way that everybody effortlessly, from any

device, can participate and share content,

either physically or virtually through video

conferencing and can easily share content.

Huddle room

Working together remotely

more information here

Conference room

The optimal design of a meeting room

more information here

Whether it's team meetings, customer consultations or project meetings, every organization needs

meeting rooms. Productive & effective meetings require audiovisual & control solutions that

provide the appropriate support for any desired scenario. Think of being able to quickly and easily

share a presentation or setting up video calls with people external to the organization. (regardless

of the unified collaboration & communication platform that is used). Additionally, you want

users to get the most out of the technology. That is why it is important that the meeting room is

standardized throughout the organization, so that the technology is easily adopted and people can

work together efficiently, regardless of the location of the participants.

Effective, stylish and multifunctional, this is what characterizes

the boardroom. Given its size, seamless integration of audiovisual

solutions with the interior design of the room is extra important.

From the walls to the ceiling, the technology is neatly integrated. As with

the meeting room, it is important that the boardroom is standardized

so that the technology is easily adopted and one can work together

efficiently, regardless of the location of the participants.

The various functions of the advanced and integrated technology that

is present in the room are easily managed via a central control panel.

Boardroom

Having a brainstorm session in a traditional meeting room is often far from

ideal. Certainly not when many ideas are shared by various participants

that are providing their input. In creative spaces there are interactive

touch screens available where participants can create and share their

content in real time. In addition to this, creative spaces also have a social

character and thus come with comfortable chairs or sofas.

Creative space

Encourage creativity

more information here

The reception is the first location visitors see. A

good first impression is important. The design, the

atmosphere and the appearance of the reception

determine the image of your organization and brand.

Think of the presence of seamlessly integrated video

screens that display company content, or panels

that visitors can use to register at arrival, or to look-

up the room in which their appointment takes place.

Reception areaInform your colleagues and visitors

more information here

In some cases, it is nice to meet informally with colleagues, receive

guests for a short conversation or to just relax. A social space can

take on many forms. Think of the company restaurant, the lobby

or perhaps a room that is designed to reflect a cozy living room.

With the right audiovisual equipment, company information, the

latest news and the weather forecast can be presented. But also, in

these spaces - in which the best ideas often arise - solutions must

be available that facilitate informal collaboration & data exchange.

Social areaShare important

information efficiently

more information here

Quality sound and images are of crucial importance in the design of auditoriums. With

perfectly placed and tuned audio systems, the lecturer can convey his or her message clearly,

across the entire room, right down to the last seat. With the visual support of projectors

that display optimal image resolution and light output, the presentation is enhanced with

crystal-clear imagery. In addition, it is desirable that an auditorium contains one integrated

control panel to operate all audiovisual functions easily.

Auditorium

An effectively designed training room is characterized by extensive audiovisual possibilities

that help participants to optimally focus on the content of training, whether the trainees

are physically present or participate virtually. This increases involvement and helps both

participants and teachers to achieve better results.

Training room

At Kinly, we believe that working together is the most

exciting thing in the world. Our vision is to bring

people together in a world of possibilities. Our brand

promise is "Collaborate. Everywhere". Our role is to

provide a safe, seamless and reliable experience

that allows people to work together, in different

spaces and in different places. As a global specialist

in visual communication, we offer solutions and

services that include video conferencing, audiovisual

integration and integrated communication and

collaboration. Kinly is a collaboration specialist,

born on February 6, 2018 from a merger between

AVMI in 2020, VisionsConnected and Viju. The

company currently serves corporate and government

customers in more than 120 countries. Although

headquartered in Amsterdam, the Kinly culture can

be found across all the various locations stationed

all over the world. From multiple office locations

across EMEA, the US and APAC, they keep in

touch through the usage of their own technology.

For more information, visit kinly.com.

About Kinly

kinly.com

The spaces that you provide as an organization must meet the needs

of the end users. If there are insufficient solutions available, or if the

technology does not function properly, a solution does not meet the

needs of users and does not help optimize the business. Solutions are

then quickly perceived as user-unfriendly and unnecessary and therefore

not used. Technology that does not work or is not understood, limits

productivity.

Our Smart Room concept ensures a consistent and predictable user

experience for every type of room, by monitoring the occupancy of the

rooms, the frequency in which the solutions are used and monitors any

technical malfunction in the room. This provides users more trust to the

user and contributes to an optimal occupancy rate of all rooms.

Interested in Kinly’s Sart Rooms? Read more here.

Smartrooms