MECC Logistical support to USAID /FFP Refine & Implement ...

MECC Logistical support to USAID /FFP Refine & Implement Workshop

Bukavu / DRC, October 23-25, 2017

AID-660-TO-16-00002 December 2017 Submitted 26 December 2017 This publication was produced for review by the United States Agency for International Development. It was prepared by Management Systems International (MSI) for International Business & Technical Consultants, Inc. (IBTCI) under IDIQ AID-OAA-I-15-00022, Task Order AID-660-TO-16- 00002.

Logistical support to USAID /FFP Refine & Implement Workshop


Contents Introduction ......................................................................................................................................................................... 3 MECC Support ................................................................................................................................................................... 3 MECC Observations and Learnings ........................................................................................................................ 4 Strengths .................................................................................................................................................................................. 4 Weaknesses ............................................................................................................................................................................ 4 Suggestions .............................................................................................................................................................................. 4

Annex A: Meeting Minutes of the FFP R&I Workshop

Annex B: USAID/MECC Support Request Form

Annex C: Office supplies for the R&I Workshop

Annex D: List of printed / copied documents

Annex E: List of Participants

Annex F: Venue Specifics for DRC RI Workshop

Annex G: Recruitment memo for note-takers

Annex H: Vehicle Tracker

Introduction In its efforts to strengthen coordination and collaboration among its Implementing Partners (IPs) USAID/DRC holds implementing partners meetings in the field to share key updates, solicit feedback and promote strategic collaboration. In the DRC, the USAID’s Office of Food for Peace (FFP) delivers assistance through the following three activities:

1. Budikadidi is implemented in the provinces Kasai Central and Kasai Oriental by Catholic Relief Services,

2. Tuendelee Pamoja II is implemented in the provinces of South Kivu and Tanganyika by Food for the Hungry; and

3. South Kivu Food Security (FSP) is implemented in South Kivu by Mercy Corps. One year after the launch of these activities and the completion of baseline surveys in the intervention areas, FFP organized a workshop with its implementing partners to learn from and use the results of the baseline survey to refine the implementation approaches of interventions in the field. The organization and facilitation of the workshop was supported by the Technical and Operational Performance Support (TOPS), a platform that supports FFP learning activities. The workshop sought to bring FFP and its implementing partners to a collective understanding and agreement on how field activities will move forward based on lessons learned during the first year of implementation. To this end, the three-day workshop focused on the following objectives:

1. Share and examine key findings from quantitative baseline results, qualitative assessments, and other relevant information.

2. Use this learning to revise proposed implementation approaches, refine the project’s theory of change, and finalize planning for the sustainability of program outcomes.

3. Agree upon key program elements that will frame the way forward. A total of 60 participants took part in the workshop (Annex E1-2-3), including 17 FFP staff, 12 South Kivu Food Security staff, 12 Budikadidi staff, 13 Tuendelee Pamoja II staff, and 6 Kivu Value Chain staff.

MECC Support MECC support and engagement included the following: Phase 1: Preparatory activities

• 10 planning conference calls with FFP and TOPS to clarify needs of the USAID delegation. • Identification of the RIO Center to provide a venue for the workshop, as well as catering

services; • Acquisition of the basic supplies needed for the workshop (Annex C), including badges, note-

book, pens, markers, flipcharts, etc.; • Copying and printing of 10,000 copies workshop documents (Annex D). • Recruitment of three bilingual note-takers (English and French) to record key discussion

points of the 3-day workshop (Annex G); • Rental of two vehicles; • Confirmation of hotel availability for the USAID delegation; • Coordination of the daily movements of six vehicles, before, during and after the workshop,

to transport USAID representatives, including transfer to and from various ports of entry in Bukavu and Rwanda;

• Facilitation of a dry-run at the venue to verify functionality of audio-visual equipment and conduct a final check of the room.

• Provision of a badge and information package to each participant (notebook, pen, agenda, handouts, satisfaction assessment questionnaire).

• Set-up of conference room according to FFP’s specifications • Participation in a brief, daily after-action-review to adjust the agenda for the following day.

MECC Observations and Learnings

Strengths • Advanced planning and weekly review of progress status with the FFP team allowed MECC to

refine procurement specifications to the needs of the delegation, to complete the necessary logistical preparations before the workshop, and to ensure services were delivered at the expected time according to these specifications.

• Participants expressed their satisfaction for the support provided (transportation, conference set-up and materials, catering, responsiveness of MECC).

Weaknesses • The amount of materials to be printed was underestimated and MECC had to renegotiate with

the service provider to ensure all necessary materials would be provided. • The USAID delegation encountered difficulties accessing online documents due to the

unreliable internet connection at the RIO Center.

Suggestions • Consider unreliable internet connections in planning, either by making all materials available in

hard copy or encouraging participants to bring internet dongles. • Continue to practice advance planning for similar type of IP workshop as everyone had a clear

understanding of expectations, roles and responsibilities, and the agenda. • Continue to closely oversee the management of the venue space (set-up, audio-video

functionality, etc.) and catering services during the event to ensure services are provided as expected.

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MINUTES OF THE FFP R&I WORKSHOP

Object USAID Food For Peace/Development Activities Refine & Implement Workshop Bukavu/DRC.

Date From 23rd October 2017 to 25th October 2017

Venue RIO Center-Bukavu-South Kivu- Democratic Republic of Congo

DAY 1

SESSION 1 Findings from Baselines Survey and Refinement Assessments Structured Share-out

Agenda, Goals & Objectives

By Marcel Ntumba and Dieudoné Mbuka/USAID DRC FFP: - DRC is glad to be the pilot country of this FFP initiative and to contribute to it as the DRC is facing

several development problems and risks. - Lessons learned by all partners will be shared and discussed during this refinement and

implementation workshop to find promising solutions by its conclusion. - The purpose of the workshop is to go through what partners have learned during the one-year

refinement phase to adapt their Theory of Change (TOC) to the specific context of the DRC. - By the end of this workshop, we expect to come up with meaningful findings that will benefit most

Congolese.

The Goal of this 3-day workshop is to bring FFP and the partners to a collective understanding and agreement on how DRC DSFSA activities will move forward based on what was learned during the refinement year.

Objectives:

- Share and examine key findings from the quantitative baseline results, qualitative assessments and other relevant information.

- Use this to revise the proposed implementation approaches, refine the Theory of Change (TOC) and to finalize sustainability planning.

- Agree on key program elements that will frame our ‘way forward’ into the implementation years.

Methodology: This workshop is not an educational workshop but a chance to come together as partners to see how we can work better together and go forward based on the understanding of what partners have done and what activities need to be done for sustainable results. Also we will alternate workgroup discussions with plenary. The agenda of the workshop might change according to the inputs provided here and session outcomes.

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Application and interpretation of the baseline survey finding

By Adam Reinhart/USAID FFP and /TOPS

The baseline survey was designed to allow the generalization of its findings to the whole population of the concerned territory. Mercy Corps (Food for Security) works in the territories of Kabare and Kalehe, FH (Tuendeleye Pamoja 2) works in the provinces of South Kivu and Tanganyika and CRS (Budikadidi) in the East Kasaï-territories of Miabi and Tshilundu.

The survey included a paper pre-test and the use of tablets to enter data into a CSpro database software. During the data-collection phase, new questions emerged. Therefore, additional people were included in the research activities on gender to gather the needed precisions in the households. Due to some refusal of selected households to participate in the survey and the necessity to replace 3 villages by 3 other located in more secure territories, data on 93.5% of the original sample was finally gathered.

Key elements of the Q/A session with partners is summarized below:

Discussions / Highlights Questions Answers Comments

Why have you not selected the number of household based on the size of the villages in your sampling protocol?

Most of the time we did not know the size of the villages but only the number of villages. The complexity posed by the figures (some known, unknown, etc.) given by the Ministry could have given a random result, thus unreliable.

To give you an idea of the complexity and unreliability it posed, the various numbers provided by household are not the actual number of residents but an approximate one.

It was said that 44 villages were selected in every zone for Mercy Corps but you talked about 64 communities. So how did you define the communities?

The given numbers/figures were by province but for each zone, there were 44 villages. These correspond to South Kivu not to Mercy Corps zone only.

We must have precision on the villages and communities, both sets are the coordinates used for the surveys

I need a precision on the “Villages Assainis” (cleaned up village). Did you used the UN segmentation of the village (200 households) for selecting the communities and how did you make sure the interval between every household was respected?

Effectively beyond 200 households, UNICEF tends either to eliminate the village or to divide it into neighborhoods. The purpose of the preparation phase was to reduce the households’ selection task. Therefore, if we cannot generalize the results by village we can on the overall population.

In practice, we can go beyond the selected household.

Speaking of pre-deadline, can we have access to your raw data?

The answer is yes, any data collected are kept in a public database but if you need them before it is made public, you can contact us.

Since the census took place only in two of the three-health zones, what are you planning to do? Can the results found be used in all the zones of the project or not?

This is challenging of course, and we cannot say the results gives the full picture of the three health zones, or these data give all the aspects.

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SESSION 2 Structured share-out: Key observations from findings

The partners grouped by project (Budikadidi, Tuendeleye Pamoja 2, and Food for Security) to review the findings of the survey and their implications for sustainability planning and gender positioning in programming in relation with their Theory of Changes:

Group 1 Presentation : CRS CRS that focuses in WASH set up strategies, noticed the following from their review of the survey findings

Nutrition: Women and children are less favored in rural area. Agriculture: Youth are not segmented. Wheat, maize and cassava are not adapted to most of Kasai

planting. WASH: 80% of respondents wash hands without soap. Resilience: Most of the information we need is confirmed, in particular for gender-based violence,

rate of poverty, access to water and the use of this one is less than the average. TOC: we need to reinforce water treatment and access to cleansing agents.

Discussion Highlights

Question Answer Comment

Can you clarify what category of people you are targeting?

We work on the nutrition of adolescents.

Can you share any statistics or data you have with the other partners?

We encourage all the teams here to promote synergy through deep discussions to bring change and reinforce the available elements to reach adolescents and to leverage donor’s efforts by investing in this issue to make sure we reach a good number of adolescents.

We must include x or y to promote synergy with other USAID programs to meet the expected results. It would also be a good example to include the strategy for home-based water treatment in your TOC.

Group 2 presentation: Mercy Corps

Mercy Corps focuses on Maternal and Child Health and on Nutrition. They noticed the followings findings: Nutrition: We need to understand better why malnutrition is so acute and to know what resources

are available to stop severe malnutrition. Sanitation: Only 3% of households use water treatment equipment. Agriculture: Only 25% of farmers are involved in the commercialization of their products. TOC: Need to be reviewed accordingly

Discussion Highlights Question Answer Comment

What do you mean when you say When you visit Kalehe and Kabare, You should perhaps work with the that you will work with chiefdoms? you will find many free zones but we Ministry of Health to be more How will chiefdoms intervene? need to use a community approach. effective because it uses a well-

That is where chiefdoms intervene known community approach, but to facilitate approaches for also other partners working in the purchasing land. same area.

Group 3 presentation: Food for the Hungry

Food for the Hungry works on Revenue Generation in the agriculture and livelihoods. FFH noted the followings:

Poverty: The rate is low for women and high for men but taken together this rate is high, we need to understand better the underlying cause.

WASH: many services have problems accessing treated/potable water. Livelihoods: We need to revisit the IPTT targets and reinforce production in different regions. For

example, cassava and banana are missing in Tanganyika. Health: Stunting levels are higher but the wasting level is lower than expected. We will reinforce

the focus on MAD, HDDS, and FP. We need to investigate complementary feeding practices and to reinforce the participation of women in decision-making.

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Resilience: We need to revisit the ToC to think more in terms of community interests and find out what is key to crops access in agriculture.

Discussions Highlights Question Answer Comment

Did you consider different elements or points from those different territories?

We work in the provinces of South Kivu and Tanganyika on different aspects. Therefore, for us it is important to consider the data of each province, like the agricultural season. We will use this survey data in our primary research.

Refinement st

SESSION 3: udies, an initial look at the findings and a second look from different vie

wpoints.

Objective: Share and examine key findings from quantitative baseline results, qualitative assessments and other relevant information and summarize first day review outcomes. Participants had time to ask questions to the USAID team and to obtain necessary additional documents as listed below:

- Can we have the results of the survey? USAID and ICF will provide it to partners.

- Can we have the names of the anthropologists? Of course, we will circulate. - Can we have the final list of the sampled villages? - How far are you with the IEE finalization? - What is the challenge for identifying the target groups? - Three different teams with different training collected the data: Can this affect the quality of

the data collection?

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DAY 2

SESSION 1 : GENDER

“Pop QUIZ” and Overview of the Day’s Agenda by TOPS

During day 1, survey findings were shared and partners had the opportunity to consider what they meant for implementation. Today partners will have the opportunity to further analyze gender’s data and to compare project area to refine their implementation approach.

Group work refinement facilitation by Carla Boussen USAID FFP Technical Sector Lead

Participants were randomly divided into 3 groups for the refinement analysis in which they triangulated the findings of the survey with what they know and to analyze their implications on the Place of Women in Household Decision-Making (group 1), Women’s workload, Early childhood, Marriage and Pregnancy (group 2) and Gender violence and Youth Inclusion (Group 3).

Group 1: Decision-making in the household

Discussion Highlights Topic Question Answer Comment Healthcare Who decides

on medicine? It is the responsibility of the man to decide which kind of diseases requires going to the hospital. Generally, it is based on cultural beliefs and the control of resources.

In the area of intervention of CRS, the men make decisions on child and female healthcare. In the Kasai, there is a saying that the “woman should be attached (to the house) by a rope”. In the culture, a woman has to be controlled by the husband: 1. Even if a woman makes decisions on certain things,

she is always required to give a report to her

husband. See Mercy Corps area.

2. In the two Kasais, women hold decision-making in

the domain of agriculture. For example, they can

select the type of crop and grow them and stop

growing them when need be. For instance, if it

presents a cultural issue.

Early Marriage

Do they exist in your area of intervention?

Yes, they do and it is because of dowries.

Here, the whole family is concerned and plays a role in decision-making. So all members of the family are to be sensitized. We have observed that when working on early marriage, we tend to only sensitize women who already gave birth where we should focus on those with the age of procreation but who are not married. There are many things to be done in that program area.

Access to Land

Can Youth access land?

In South-Kivu, young people have no access to lands. In the Kasai, there are mining areas and young people prefer working there.

It is better to include young people into the value- chain, as they need to have (earnings) to start their lives. Another recommendation is to see how to sensitize the Youths taking into account the way they are organized in their communities to be able to better orient them and not only focus on the mining areas.

Access to and use of contraceptive methods

What have you done to help women who spend a lot of time working at home due to the size of

There is an investigation on family planning on the use of contraceptive methods. This ongoing research includes many methods to assist women. Among them, the minimum tillage is an agricultural technique

CRS did not mention the size of households in the Kasais and nothing is said on the use of contraceptives methods. Women have many things to do at home and accessing contraceptives is among their problems. Lack of access is not only due to a lack of knowledge but also based on the will to have many children, and especially boys (for inheritance) to be better considered in the family. The cultural traditions play an important role here.

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their aiming at reducing time households? spent by women in their

field, so they can care for themselves, their children and home.

Inheritance What do you In the Kasai, the women We need strong sensitization to bring women access think about never access inheritance to inheritance. the problem for many reasons. For of instance, they are not inheritance? landowners. Equally,

when they get married, they belong to another family. Etc.

Group 2: Wom en’s wo rkload, Early childhood, Marriage and Pregnancy:

Discussion Highlights Question Answer Comment What was capital when During the gender evaluation, CRS realized that Women said they only have 3 triangulating the findings women work harder than men do. FH thinks hours of free and rest time. of the baseline with what they should also request men to be included in There is a serious problem of time you are doing in the field? the trainings and care-groups so they can learn for the women as they walk long

how to improve and help their wives. distances to go to work, work hard and in difficult conditions so

In order to reduce burden on women, it needs they do not have enough time to to start from the source of the problem: The care for their children and their traditional leaders and their husbands and to houses. During the weekend, they talk to all parties. This topic is sensitive as it still have to work hard because relates to culture: Some women do not they have not been home for the complain because they believe this is their job. whole week.

In recognizing that women CRS plans to organize care groups every two CRS plans to organize care groups have less free time than weeks and to add household’s visits to talk with based on problems found in most men do, how do you plan all family members (and not to women alone). households and not by specific on resolving this problem? The care groups will aim to address the needs problem.

identified during the household visits.

How many women do you CRS welcomes 15 women in each group for 3- have in your care group? hours teaching and plan to reduce the intervals

between the care group sessions.

What can we do to solve Start to work with men to transform their Another strategy is to popularize these problems as we have mentality to help reduce birth rate and early the law on early marriage and been working on it for the pregnancies, as this will be beneficial for them pregnancy that is still unknown to past 10 years with no in terms of being less poor. Show them that the many. MC focus on age and success? purpose is not to change their culture but marriage status.

instead to build positive bases in the community.

Group 3: Gender violence and Youth Inclusion Discussion Highlights

Question Answer Comment Do you think that young

people will have the same attitude and behavior towards gender promotion or, will they change?

This is a crucial point on which we must work a lot to understand better the impact of age on attitude and behavior toward women. CRS thinks that young people are the best vectors to promote gender equality.

50% of men find it normal to beat women and women themselves find it normal.

In your different projects, do you work directly on gender or do you use other activities to stimulate gender balance?

FH works directly on the gender issue at two levels: prevention by conducting advertisement campaigns and on the response side, i.e. How the population reacts after the campaign.

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How do you categorize the range of gender violence?

Most of them are physical (men beating women) but may also come from inequality (having more/less children) and lack of empowerment can be sources of gender exclusion. (Women are not empowered).

Several laws maintain inequalities as women are not included in decision-making or rights. There is systematic discrimination against female and most women believe their responsibility is to look after the kids, the water, and the family rather than getting an education and a job.

Do we still have lack of women in schools here in DRC?

This remains a problem because family tends to privilege men rather than women. In the Kasai, for example, the custom discriminates against women from their birth, women are to feed their husband first, their kids next, and then take care of the house, the water and the field. This is even worst where there is polygamy.

All negative encounters are attributed to women: sorcery debauchery, infertility, etc.)

Is there a difference in the treatment of women in the community according to their age?

The old women are treated mostly like witches in their villages. In the Kasai, many parents are afraid to send their daughters to school because they believe they could be raped due to the ongoing conflict and insecurity. In addition, many parents think girls should take care of children at home rather than going to school and when they become older they believe that they should get married.

This is why parents send boys to school much more than girls.

Are pregnant girls chased out of school?

As soon as a girl is pregnant, she is excluded and the boys find it normal.

Why do you think old women do not want to change their attitude on gender?

This is part of our culture. In most African countries grandmothers are mostly the decision-makers and they are always consulted. Decision-making is really a masculine and grandmother privilege. The old women pass this privilege to the next generation. Men like these customs and are not willing to change them. If we do not involve them in our strategy we will always fail.

The grandparents continuously provide advice to the next generation and grant children for building a perfect family, passing all the traditions. If we do not break this cycle, we will fail to obtain progresses. We need to have dialogues with the three generations to include the grant parent, the husband and wife and the youths.

What strategies will you use to end gender violence?

Mercy Corps will empower women, through inclusive dialogue with men, women and young girls on what they want to do to reduce violence. They will also use young boys in radio shows to talk about critical issues on gender.

CRS will work a lot more with the boys who will become fathers later and with couples that will have their own family to review what a perfect family is.

We also have to take into account the other actors who slow down the evolution of gender equity because the community pressure on individuals is strong. We should see how to use churches to get the messages to women, especially in villages. World Vision trains pastors to reach out to the local population and spread messages about gender-based violence, condom use and contraceptives.

How to pass the messages to the different actors to make sure it is conveyed to the target group?

Actor identification is very important. For example, research on early marriage in the Kasais found young women are sometimes accomplice. The biological father is not necessarily responsible for the dowry but the

MC has a gender department to answer gender problems faced in the field.

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paternal uncle is. His state of health has to do with the amount of money required.

Do you think youth inclusion/exclusion relates to gender issue?

Inclusion is both a youth and a gender issue, we need to clarify and be direct in our messages. For example, active youths are out of jobs and thus excluded in the economy because all lands belong to the king.

We are working on Gender announcement and Youth announcement to have them look at agriculture as the first option as we realized young people active in agriculture are between 15 and 22 years old. We intend to create open spaces where they can share their success and create opportunity to synergize. We need a lot more support for these young people to find their place in agricultural work.

Working in-group will be the most effective way to improve our work. There are also young people who lack land to exploit after marriage and take refuge in mining.

Key le

SESSION 2: arning from the refinement period- examini

ng the TOC

Discussion highlights

Five groups presented their TOC for agricultural and livelihood production, health, value chains and baby wash program:

Group 1: Agricultural Production (CRS and MERCY CORPS): Data from South Kivu and Kasai were analyzed, showing problems are more acute in South Kivu:

• Bringing better management of the water and the soil, could be a solution to loss of land and erosion.

• Manufacture of local plants as natural organic pesticides could help to fight diseases ravaging crops.

• INERA does not consider the seeds produced by local farmers as seeds that can be used on the market but rather as grains. Strengthening the links between the farmers and INERA would contribute /reinforce the purchase of local seeds and the implementation of cheaper farm management and growing techniques that would also reinforce their resilience capacity and local market networks.

• Famers should be initiated to other activities producing revenues such as water sale management, etc.

Group 2: Health (MERCY CORPS, CRS) : The research demonstrated :

• Youths do not feel comfortable going to health care centers. As IPH is planning to include the youth in their program, named “youth friendly services”, DFAP should work with them on the quality of services.

• The baseline on AME contradicts the research of MC, which seem to reflect better field reality. CRS will work towards qualification of young women taking into account the time mothers need for themselves and their families to bring them at the level of the older women in the production of local food.

• Some water sources are drying up; WASH actions need to make funds available for the maintenance of the water-sources and the continuation of the dynamic of the Committee.

Group 3: Value Chains (TETRA TECH): The results indicate:

• Children, young people and women cannot access financing, land and seeds. • Women do not have the decision over their own production and what to do with it. • Women are adversely impacted by the lack of transport in the Kasai and cannot carry their own

business activities. • Conflict is everywhere; there is a need to bring the community together to end them and to include

the youth in the agriculture production and its value chain.

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Group 4: Livelihoods (CRS, MERCY CORPS): The review focused on the agriculture livelihoods annual production cycle. It found that to develop the value chain it is necessary to include the youth to:

• Benefit from alphabetization. • Become champion suppliers. • Resolve conflict based on access to land and resources.

Group 5: Baby Wash Program (CRS)

This is a newly launched activity and the review focused on how they will be working with women to affect their lives in the villages. For more information, please refer to the slide in the appendix.

Additional : STICKY NOTES COMMENTS FROM THE FLIPCHARTS

1. Food for the Hungry FH

Domain Comment

Gender Try to solve the problem by education and gender mainstreaming

Gender The assessment should also include children (boys and girls) in the decision-making at the household level.

Gender A question: is there any advantage whenever women decide?

Gender Programs should reinforce couple decision making using joint vision approach for the household.

L.A The motivation of literacy center facilitation

L.A The relationship between literacy and these positions is not evident.

L.A Arranging experience sharing to other places to learn the importance of education for men and female.

L.A What are the experiences/evidences with literacy class and DFAP subject topics-nutrition and food- health?

1. Catholic Relief Service CRS

Domain Comment How does the TOC address this?

Gender

They are creating conflicts in families

Can the teaching of the traditional patrician conflict with modern teachings?

Cultural constraints, paternal uncles entitled to the dowry.

Are the boys sufficiently informed on the concept of human rights to base their arguments on it, or is reference to magic in a rural world first?

Implication on the project: create a care group for men

Identify the threats to grandmothers beliefs and perceptions

Are you going to target grandmothers as primary recipients of sexual and reproductive health?

Training grandmothers to accompany teenage girls.

Knowledge gaps :a) different method of family planning b) Interest by gender of learning family planning

The couple is limited, polygamy is widespread there

Work with the parents so that they are not limited to the model of their children.

Work with men and boys on early pregnancy.

Conflict

Conflict between Chinese companies constitutes high insecurity with negative impact on programs.

Support the community leaders and government to resolve the problem (land demarcation)

Introduce community forest management system

Plan training on conflict resolution

Seed security

Need of clarification

The statement about seed quality may be a leg dive

The quality of seeds is poor in general in most developing countries. I suggest we visit it.

Can we get field estimates of local seeds and commercial seeds

NRFA Why is Amaranth not accessible? Unable to grow them locally?

Is there livestock where the woman can decide on her sale or other uses?

And the solution?

Are there opportunities to access information on the market system?

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Value chain

Do we have available data that prove these opportunities? Do artisanal mills not add to the workload for women?

Develop agricultural cooperation to enhance value chain plus farming as a business.

2. Mercy Corps

Domains Comment

Land and Security

Is this due to the lack of access to land?

Organization of youth groups in villages.

Population target will be a problem for the project due to lack of understanding between families

Who is unsecured?

Gender

Multiplicity of illegal taxes

Initiate advocacy with policy makers to ban illegal taxes on women on the road to the market.

Married men and women should be targeted on RH issues

It is a good point for the youth of 18-22 years to be interested in RH issues. What the remaining cohorts of men and women of 25-45 years say about this.

Youth

VC must be well-studied and sustainable livelihood activity before engaging community in them.

Are youth interested in specific type of health information?

What are the prequels for the trainings? Why is the age 15-22? Have you considered literacy needs for the group?

Agricultural Practices

Fall processional caterpillar /worn (Chenille legionnaire d’automne)

Brown structure of the cassava

What is the story here? Who steals? Why? What size impact?

Nutrition More info: men in the Kasai say they are tired with a monotonous diet but cannot afford to get good seeds to grow other product.

Nutrition Diet diversification is limited among the local population because of inadequate information. (Avoid “Lack”)

Nutrition By diversifying crop production the HH can improve diet diversification

Nutrition Women stop breastfeeding at 12 months because of pregnancy, poverty and the fear of damaging breasts or because they are too busy with other obligations

Ecosystems

Not easy. Costly? What is the resulting economic and ecological losses for communities?

Some can be less expensive.

As a project what alternate cost-effective systems do you recommend and how will you sustain them?

May consider extensive terracing to reduce erosion

Health

What approaches will be employed to trigger behavior change?

Health professionals themselves are among the people who spread rumors (false rumors) on FP. Working together with IHP on their critical issue will be very important.

This should be communicated to the upcoming IHP’s implementing partner, so they may considered it when designing their training approach.

Translation not accurate?

Religion is an important cause.

Are you talking about assistance during childbirth or during prenatal visits? Need clarification.

WASH

Question of community involvement: Role and responsibility of each member or team and their knowledge

What factors have led to dysfunctional groups, and how will the program address them?

Reason or cause of weakness of water committees?

Emphasize the issue of community/beneficial. Accountability/sustainability Exit strategy of NGO from the project by building capacity of the community

What to do with non-sustainable approach of some projects?

Is this finding being addressed in sustainability planning? Are there maintenance operations plans for the WASH infrastructure?

Have the preliminary studies been done? Or inquire about other water points in the area (seasonal operation)

The formation and training of water committee members need to be reviewed like sustainability factors such as motivation.

Drying of the springs: Enforce bylaw to protect an area around the spring source

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DAY 3 “Pop QUIZ” and Overview of the Day’s Agenda by TOPS

SESSION 1 : APPLYING A SUSTAINABILITY LENS TO THE FINDINGS CRS started by a small representation based on gender issues. Through it, they gave a phone number (155) people can call to get information on nutrition, health and gender, etc. The session continued whit group work presentation on sustainability.

Group 1: MERCY CORPS: Set up sustainability strategies focusing on:

• Resource • Motivation • Capacity • Languages

In their design, environmental resilience and natural resource management are key words to achieve the sustainability of the project. The farming association with agriculture is a new practice that has been initiated to be more effective on the ground. They added other elements (such as, stress shock, conflicts, plant diseases and land degradation) to their TOC to improve sustainability.



Can you speak about what the project There will be volunteer workers in In order to sustain the demand will be doing in 5 years? Who will be different centers as services there should be a service the service providers and what providers delivering services and provider that will continue to run problem will be solved? supplies in the villages. the project once it is over.

In the care groups, we are going to include the services of MUSO for the leader farmers.

What are the new elements on your We put in our TOC all the changes We know that there was a sustainability strategy? discussed here refinement and implementation

period but in your presentation, you focused on the plan that you presented to USAID at the beginning of the project and not really, on the adjustments you will make.

What strategy will motivate the I wanted to emphasize our initial leading mom farmers to continue strategy because everything is their activities after the close out of already in it. In our TOC we have the project? made small changes to adjust our

approach in each area of intervention. On the sustainability of our activities with the women leaders, we intend to use/duplicate the same strategy than in the Luburo that proved effective.

Group 2: CRS: Based its sustainability strategy on the following 4 pillars:

Sustainable sources of Motivation

Sustainable sources of revenues (Resource) Sustainable capacity in the community

Sustainable Link Sustainability begins at the grassroots, by improving communication in the community, with the integration of the gender at the community level. We will work on the place of woman and youth in decision-making to improve local governance. For us, change in behavior is a critical point for social cohesion sustainability. To support this, we will play a catalyst role to support the community to pass the awareness stage to effectively share information and act on it. To build a sustainable capacity we will work

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with the change-agent to ensure there is a lasting collaboration between the state institutions and the local structures involved in the implementation of activities and that (high quality water and literacy teaching) services are paid for. This will ensure sustainable sources of revenues and will maintain a motivation to continue beyond the end of the project.

GROUP 3: FOOD FOR THE HUNGRY: Developed the following points in its sustainability strategy. Working on the provision of agriculture services, to analyze and further develop these production capacities based on local available resources. The communities need to be involved otherwise, nothing will be done and the service providers need to be in the vicinity otherwise this will not continue after the end of the project. There is a need to fully involve the government and to ensure collaboration within these structures at all levels. Therefore, they will support the establishment of local coordination structures to support sustainability.


How can you bring private and public sectors to work together?

We do not have a specific solution to that but it is something that we can solve together here.

Are there any traditional staffs that you can work with to remedy on this issue? Is there any local structure you could work with?

The challenge is that there are few and mostly not informed. We need more a coordination of our activities.

Here is a problem: beneficiaries are many but they have no resources.

Based on the survey, what could be the likely service provider?

This is not clear yet; we need to dig more to understand better what could be done.

SESSION 2 : SUSTAINABLE COORDINATION: USAID COLLABORATION WORKING GROUP FFP/ EG/ GH

USAID FFP/EG/GH: FFP, EG and GH work together in collaboration to solve problems that a single project cannot address on its own. Collaboration is important because:

• The USAID Cooperation Development Strategy for the DRC is for 5 years and is based on partners’

collaboration, including with the local government.

• This collaboration ensures areas of intervention are the same comparatively to the project: health,

WASH, etc. It works towards a same framework for joint results that integrates everybody.

• The program supported by Feed the Future intends to improve (soya, beans and coffee)

productivity and the value chain, where the nutrition and health programs focus on

communication for social change (therefore, they should ensure they do not convey contradictory

message). Health programs also focus on severe malnutrition and work with the Minister of Health


When do you think these fees-based services will be implemented?

The implementation has started as we are already negotiating with different communities.

Are there any working example of fees-based services in DRC?

CRS assisted 1 700 households who happened to pay seeds. If people are looking for services, the actual market does not offer them. Therefore, it is a good time to develop them.

What do you think about vulnerable people?

The provincial division of health considers them in their campaign. On our side, we group and work with them on the WASH activities where we focus more on the household than the community.

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and the other projects based in the same locations to reinforce the sustainability of their activities

in the fields.

• There is a need to think through how partners will organize capitalization and use it for improving

performance from year one to year fifth

The following points drew the participants’ attention: Group 1- CRS: Theory of change

In our theory of change, we thought about how to adjust some points such as: • Gender: It appears that households’ visits are more adequate than only having women meeting to

be able to involve the other decision-makers of the family in (grandmother, father, youth) to reduce task burden on women, prevent early pregnancy and forced marriage. Women and men should be equally represented in all activities.

• SBC: There is a need to add other means of communication next to 155 such as social media network/radio broadcast to ensure people are getting the message.

• WASH: There is a need to involve more women. • Agriculture: More attention is to be paid on climate change to improve seeds and livestock local

production. Payment in kind while not effective is much more used than payment in cash that needs to be promoted.

• Resilience and sustainability: Women and Youth are well represented in all of the Community Action Cell (CAC). To foster best practices on women and youth in the various communities there is a need to enlarge collaboration to include other USAID partners working in the same area.


Apart from the media, do you think that the The 155 is just for the change The 155 target to have number 155 is sufficient to communicate? I think of behavior. Apart from it, consistent messages. The that most villagers would not be able to withdraw there are also listening clubs content of the message is pre- the message from the number. associated to it. recorded.

Group 2- Food for the Hungry: Theory of change

Tuendeleye Pamoja TOC focuses on two aspects: 1. For food security: There is a need to revisit both the types of activities and their number. • Sustainability: they need to increase the implication of the youth and women and trainings for

leader farmers (using a TOT approach) who will then train their brothers and family and the community at large on more efficient agriculture practices, so at the end of the project, the local community is able to take charge of itself. In this regard, a special attention to communication and messaging is needed to ensure the trained farmers convey the right messages, practices, and knowledge’s to the community.

• Agriculture: There is a need to switch efforts from household livestock to sector livestock to densify local productions.

• Sustainability: There is a need to coordinate with other partners working in the same area to be able to learn from each other.

2. Health: Some adjustments are needed to be able to liaise and coordinate with the health provincial authorities and their fields and to look at how sexual education could take place to more effectively reach out and prevent early child pregnancy and marriage. Women may have a more active role to play here.



What are you going to do to maintain sustainability

We are going to transmit knowledge for them being able to transmit the same

Farmers have experience of their own fields on which they can built and use to transmit new practices

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in agriculture and knowledge to others until the end of the breeding? project.

What about motivation? Their motivation is the position of influence ARIF thinks they have to provide they will have in the community plus their financial motivation to them so as increased knowledge and capacity. Entering at their turn, they may become into a tutorial role will provide an additional actors. motivation because the community will see them as having knowledge and being influential.

Do you have an The general perception is that pygmies are When you provide money to the experience in involving unable to work by themselves. Nevertheless, youth for implementing a project to the pygmies in this we saw some of them acting as leaders in help them access the market it community work; is there agriculture in two different communities tends to work. anything to be done to where we worked to reduce conflict in the include them? community. We have the objective of

bringing a better balance between pygmies and bantu in the communities.

Group 3-Mercy- Corps: Theory of Change The main points of adjustments are: Severe malnutrition: there is a need to also take the refugees and minorities into account and regularly update this and to look at ensuring the continuity of activities during and after the project. Inclusion: develop activities for the youth, to be led by the youth. Gender consideration needs to be more present in the activities. Sustainability: there is a need to work to create and sustain relationship between youth and employers.


Questions Answers Comments How did those women happen to make joint decision with their husbands? Do they have strategies that you can include in your project?

We found different details about gender analysis that should bring new information for discussion in the women groups and that can be shared with colleagues.

What is your sustainability approach to bring sustainable access to drinkable water?

There is a need to work with the other NGO of the fields and to look at climate change effects to address this issue.

You spoke about the problem of theft Our area welcomes lots of displaced people and there CCD will treat of crops, how could you deal with is no distribution of food. To adjust our TOC, we that problem. such problem? considered the pygmies chassed from PNKB and the

fact that we succeeded to obtain them portion of lands, from the local chief, to cultivate their own crops.

THE WAY FORWARD: HOW PARTNERS WILL CONTINUE TO LEARN AND ADAPT DURING IMPLEMENTATION YEARS 2 TO 5

USAID FFP briefly discussed how the partners could continue to learn and adapt during the implementation phase (years 2 to 5) by using their context-monitoring tools and sharing their findings.

The USAID delegation pointed out that each project manager must ensure that his / her project takes into account the whole aspect of the context in which they operate because in the DRC, this may rapidly evolve. Senior USAID staff regularly review the context indicators for each strategic goal included in the project. Therefore, it is central that implementing partners pay attention to these indicators and systematically report on them. The consecutive exchanges with the partners were guided by the next three questions:

What are the context monitoring tools used by your organization? How often do you review and update the context information of your area of

intervention? What are the elements that should be monitored in year 2-5 implementation in your

area of intervention?

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FH: To date we only faced volatility issues in Tanganyika. Because conflict can affect all of our activities, we plan to conduct conflict assessments every six month to help us analyze the causes and the sources of conflict before implementing our activities and respond to emergencies.

MC: We are having a relatively stable situation in Kabare and Kalehe but we are well aware that tensions can arise when engaging with the community. For example, we had a problem with a local leader because we did not hire the person he recommended; this can be the basis for contestation. In terms of security and conflict management, we participate in OCHA's weekly meeting. This allows us to have a global view of security situation in the area as they monitor the movements of the rebel groups that can increase risks for the project. Next to these, we collect data in our three Health Zones.

CRS: As we work closely with the Catholic Church, we are informed of the security situations happening in their many locations. While our security strategy relies on information provided by Caritas, we also developed several indicators to understand better the behavior of our staff, the movement of the population with police deployment and movement, etc. These support us when deploying our staffs and working, through concertation, on community conflict resolution.

FOLLOW UP ACTIONS CLOSING SPEECH, USAID FFP DRC

• The problem of displaced people is a persistent challenge for which a scenario should be thought

of to consider what the focus should be.

• A better balance between Pygmies and Bantu could help resolve conflict issues in the

communities.

• The TOC should be refined based on workshop findings and regularly reconsidered in the

implementation years to adapt to changes in the area of interventions.

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ACRONYMS

AME Academic Made Easy/Excellent/Enthusiastic

CAC Community Action Cell

CCD Compagnies Control Department

CRS Catholic Relief Services

CSpro The Census and Survey Processing System

DFAP Development Food Aid Program

DFSA Development Food Security Activity

DRC Democratic Republic of the Congo

EG Economic Governance

FFP Food For Peace

FH Food for the Hungry

FP Family Planning

GH Global Health

HDDS Household Dietary Diversity Score

ICF ICF International, a global consulting provider

IEE Initial Environmental Examination

IHP+ Integrated Health Program plus

IPTT Indicator Performance Tracking Table

MAD Make A Difference

MC Mercy Corps

TOC Theory Of Change

TOPS The Technical and Operational Performance Support

Office supplies for the R & I Workshop

# Articles Unité Nombre

1 Porte badge piece 60

2 Notebook A5 piece 60

3 Blue Pen box 2

4 Folder (farde chemise) piece 60

5 Post-it Pièce 60

6 Permanent marker (black, blue, green, red), 5 box each box 6

7 Scotch (glue tape) Pièce 6

8 Flipchart paper ream ream 6

9 Duplicating Paper A4 80 mg ream 5

10 Easels Pièce 3

FFP/DRC Development Activities Refine & Implement Workshop


List of printed / copied documents

DOCUMENTS (A4, copy/monochrome) Nb Pages Nb Copies Total copies

20171018_EVE_DRC_BL_Indicator Estimates 24 20 480

20171019 EVE DRC Baseline Data Utilization Session_CRS_ ENGLISH 17 50 850

20171019 EVE DRC Baseline Data Utilization Session_CRS_ FRENCH 18 50 900

20171019 EVE DRC Baseline Data Utilization Session_FH_ENGLISH 17 50 850

20171019 EVE DRC Baseline Data Utilization Session_FH_FRENCH 17 50 850

20171019 EVE DRC Baseline Data Utilization Session_MC_ENGLISH 15 50 750

20171019 EVE DRC Baseline Data Utilization Session_MC_FRENCH 17 50 850

Key Findings Packets 35 68 2380

Impression Agenda English 4 68 272

Impression Agenda French 4 68 272

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DOCUMENTS (A4, print/monochrome)

20171018_EVE_DRC_BL_Indicator Estimates 24 1 24

20171019 EVE DRC Baseline Data Utilization Session_CRS_ ENGLISH 17 1 17

20171019 EVE DRC Baseline Data Utilization Session_CRS_ FRENCH 18 1 18

20171019 EVE DRC Baseline Data Utilization Session_FH_ENGLISH 17 1 17

20171019 EVE DRC Baseline Data Utilization Session_FH_FRENCH 17 1 17

20171019 EVE DRC Baseline Data Utilization Session_MC_ENGLISH 15 1 15

20171019 EVE DRC Baseline Data Utilization Session_MC_FRENCH 17 1 17

Key Findings Packets 35 1 35

Impression Agenda English 4 1 4

Impression Agenda French 4 1 4

Autres documents 117 1 117

285

DOCUMENTS (A2, print/color)

MC posters 4 68 272

FH poster 4 68 272

CRS posters 3 68 204

748

DOCUMENTS (A4, print/color)

Invitations 8 3 24

Badget 28 2 56

80

DOCUMENTS (A4, copy/color)

Documents divers 1 62 62

Venues Specifics for DRC Refine & Implement Workshop

*DRAFT - to be reviewed during August 24 planning call

Total headcount TBD

October 21-22

Room for pre-workshop meetings and preparations

Room will seat 10-12 people around a table

Projection screen

Projector

October 23-25

Main conference room that seats 80-100 people in rounds

Two breakout rooms that seat 30-40 people in rounds each

Main conference room set-up

1. 8 round tables that seat 8 people each

2. 2 rectangular tables in back of the room with two chairs each

3. Rectangular table in front of the room with three chairs

4. 9 pads of flip chart paper

5. 9 easels for flip chart paper

Breakout rooms set-up

1. 2 round tables that seat 8 people each

2. Rectangular table in front of the room with two chairs

3. 2 pads of flip chart paper

4. 2 easels for flip chart paper

Food and beverage

1. Daily morning coffee/tea breaks with snack*

2. Daily lunches

3. Daily afternoon coffee/tea breaks with snack*

* Breaks area is located outside of conference rooms

AV

1. Wifi for TOPS, FFP and workshop participants

2. Projection screen

3. Projector

4. 3 wireless microphone with mixer

5. Appropriate cords and adaptors

Notetakers

1. 4 note takers

- MECC will hire the note takers.

- TOPS will manage the note takers, develop the TOR and note taking template.

Translation

1. French to English and English to French Translator(s) for all three days

- 4 translators

- MECC will hire the note takers.

- Mayrdean will develop TOR for translators. They will need to meet with TOPS in

advance and stay 30 minutes after each day for troubleshooting. They will

receive materials including terminology lists.

2. Translation headsets for TOPS, FFP and participants

3. Translator booth

4. Other required translation equipment

5.

MEMO SELECTION NOTES TAKERS

As part of the organization of the FFP Refining and Implementation Workshop, MECC is responsible

for the logistical organization, which includes the recruitment of the Takers Notes.

MECC proposes to use the Notes takers which were recruited and worked for the Strategic

Collaboration Workshop of June 11-16, 2017, Bukavu, South Kivu of June 2017 for the following

reasons:

The terms of reference for this mission are the same as for the previous mission for which they

were recruited;

The latter had worked with the total satisfaction of the technical team of MECC;

They already have some understanding of the work of MECC and USAID;

The use of these takers notes will allow the MECC to further consolidate their competence and

to have a team in place that they can use at any time in the future;

MECC will save time in the selection of takers notes;

The period of Performance of their selection still ongoing: June 20 to December 31, 2017;

They are available and agree to work under the same conditions as in the past.

Candidates:

# Names Phone# E-mail

1

2

3

Attached documents:

1. The selection memo of the takers notes as of June 11, 2017

2. The TORs of this mission

3. The TORs of the previous mission

4. The CVs and USAID 1420 candidate forms of the candidates

Place: Bukavu Date: September 19, 2017 Evaluator: , Regional Coordinator/M&E Specialist

mailto:[email protected]



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FFP CLA WS IN BUKAVU

USE OF CARS

Provincial POC

IRC POC

Control Officer add cell phone

Lodging 1 ORCHIDS +243813126467/+250784444137 22/24, avenue Kahuzi Biega, Muhumba, Ibanda, Bukavu

Lodging 2 HORIZON '+243 853 054 302 10, avenue Cecile Horizon, Muhumba, Ibanda, Bukavu

WS Venue : RIO +243994931753 Avenue de la Montagne, Nguba, Ibanda, Bukavu

Arrival Days

Arrival from Kigali

Date Time Vehicles # From To Who

20-oct. 07:40 1 Kamembe Airport, Rwanda Orchids Hotel


Arrival from Kinshasa


20-oct. 12:05 1 Bkv Airport/UNHHAS Orchids Hotel



20-oct. 12:05 5 Bkv Airport/UNHHAS Horizon Hotel

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Arrival from Goma


21-oct. 10:00 4 Boat from Goma Horizon Hotel

Prepartory session @ RIO conference venue


21-oct. 13:30 / 17:00 2 Orchids Hotel RIO conference venue

13:30 / 17:00 3 Horizon Hotel RIO conference venue

Conference Venue (Chek conference room set-up)


22-oct. 13:00 / 17:00 2 Orchids Hotel RIO Conference Venue

13:30 / 17:00 5 Horizon Hotel RIO Conference Venue

Arrival from Goma


Arrival from Kigali

22-oct. 17:00 4 Boat from Goma Orchids Hotel

Refine & Implement Workshop Days 1, 2 and 3


23-24-25-Oct 7:30 am / 5:30 pm 5 Horizon Hotel RIO

23-24-25-Oct 7:30 am / 5:30 pm 1 Orchids Hotel RIO

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Departure Days

To Goma


26-oct. 06:30 1 Orchids Hotel Bukavu Port

To Kigali


26-oct. 12:00 1 Orchids Hotel Kamembe Airport, Rwanda


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To Goma


27-oct. 06:30 1 Horizon Hotel Bukavu Port

To Kinshasa

27-oct. 10:00 2 Orchids Hotel Bukavu Airport / UNHAS

To Goma

28-oct. 09:00 4 Horizon Hotel Bukavu Port

conducting site visits from 10/26 - 10/30 in Bukavu and Goma

Vehicle number Make Plaque Driver Phone

1 Toyota Land cruiser


3 Toyota Prado




MECC Logistical support to USAID /FFP Refine & Implement ...

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Transcript of MECC Logistical support to USAID /FFP Refine & Implement ...