MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015

8/18/2019 MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015

1/23

ABSC-MC- 2L15-

Rcpul^Hkii ng IMlipiiuis

K A G A W A R A N

NC :

K A I A K U N G A N

Dcpiirlnwnl

of

Jus

liec

M a n i l a

MEMORANDUM CIRCULAR NO.

TO DOJ Library

C c

SUBJECT

DATE

U n d e r s e c r e t a r i e s

a n d

A s s i s t a n t

S e c r e t a r i e s

T h e

P r o s e c u t o r G e n e r a l

T h e

C h i e f

S t a t e

C o u n s e l

Heads of Bureaus,

Commissions

and

Offices a t t a c h e d t o t h e

DOJ

All

C o n c e r n e d

COMELEC R e s o l u t i o n No. 1 0 0 0 3

December

2,

2015


2/23

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3/23

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Republic of the Philippines

C O M M IS S I O N O N

E L E C T I O N S

M a n i l a

C O M M I T T E E

O N

L O C A L A B S E N T E E V O T I N G

H O N .

A L F R E D O

B E N J A M I N C A G U I O A

Secretary

DEPARTMENT

OF JUSTICE

(DOJ)

2/F DOJ

Main

Building

P.

Faura Street, Ermita, Manila

Dear SecretaiyCaguioa,

November

4, 2015

Of THE

1

I®V

2QJ5

6 J i \

JUSTICE

The Commission on Elections is now preparing for Local AbsenteeVoting for

the

May 9,

2016 National a n d Local Elect ions.

Attached herewith are copies of Comelec Resolution No.

10003

promulgated on October


4/23

V

.tCa

9

ey

orM

COlMMISSIOl^/ ON

El.li;CTIONS

ECAD-OmCM OF

THE

OinECTOR

l>atc :

Tinie ; ^lO plft

Receivtil by:

Republic

of

Llie

Philippines

C O M M I S S I O N

O N

E L E C T I O N S

M a n i l a

RULES AND REGULATIONS

ON

RATJI ISTA,

J .

Andres

D.

LOCAL ABSENTEE VOTING

IN

LIM,

Chrisl ian RoberL S.

CONNECTION WTITI THE MAY PARRENO,AlA.

9, 2036 NATIONAL AND

LOCAL GUIA, LnieTUo

E.

Ciiairniaii

C o m i n i s s i o i i e r

Conuiiissionei-

Conuii iss ioner

C o D i n i l s s i o n e r

E L E C n O N S .

LIM, Arlluir D.

GUANZON, Ma.

Roireiia

Amelia 'V.

Commissioner

ABAS, Sheriff

M.

Commiss ioner

J

PROMULGATED: Ootobai- I l, 2015

V

R E SO L U T I O N N O . *0003


5/23

A

SEC- 2. M'lio are enlitled to avail of local absentee voting. - Local

absentee A'oling

11133^

be availed ol'by llie

following:

a) government officials and employees;

b) mejnbers of tiie PNP;

c) members of Lbe AFl^; and •

d) members of

Lbe

media,

media

practilioners inchiding their leclinieal and

support staff who are actively engaged in the pursuit of informalion

gathering and reporting or distribution, in any manner or

form,

including,

but not limited to the following:

w

1. Pi intJournalists;

2. Television JoiirnEilists;

3. Pliolo Journalists;

4.

Online Journalists;

5. Radio

Journalists;

6. Documentary

makers;

7.

Television/Radio

Production;

provided that a) they are duly registered voters and whose registration records are not

deactivated, and hj 011 election day,

in

case

of

government officials,

iiienihers

of

the ENP

ami

AIT^,

they are assigned temporarily to perform election duties in

places


6/23

V

Highly Urbanized

Cities

i n

N C R

n i th

RED-NCR)

]. CaloocanCity

2. Las Pihas City

3. MakaliCity

4. MalabonCily

c) OtTices

of

Llie Provincial

lilcclion

Snjiervisor

(OPES) (b r

areas nol

i i ienLioned above.

The application form for media

voters must be acconipanied by a

certification accomplished by Ihe

l ieads

o f

m e d i a ent i t ies

to v\ h(;ni

the

applicants belong

attesting tiiat they

are bona fide

members

of the media

and that

they

may not

he able to vote

due

to

the performance of

their

functions in cover ing and reporting

tlie condiicL

of

elections.

(LAV Fovn i

No.

02)

Tliglil}^ Urbanized Cities

o u t s i d e

N C R

(wi th City EG)

1. Angeles City

2. Bacolod City

3. Bagnio Cit}^

4. BiitiianCity

Independent Cities

(with City EG)

1.

Cotabato Cil}'

2. Naga City

3. Ormoc City

4.

Santiago

City


7/23

vvlio or Avliose represeiiLaLive will supen'ise ibe condiicL of voling fliereat. Copy of

said

written notice

shall

be fiu n is hed th e CLAV.

in case of media voters, votingshall

l)e

at the

COMEI.EC

Office

where they

filed

their applications to

avail of

the

local

absentee

voting

under

the supervision of

the

City

Election

Officer

(CEO),

Provincial

Election Siipendsor (PES) or Regional Election

Director (RED) as the case ina30)e.

SEC. 5. Pt)sitions to

be voted tbr.

- For the May 9, 2016 National and Local

Elections, only

the

positions

of

President, Vice-President, Senators and

Party-List

Representative shallbe A^oted for under the local absentee voting.

V

SEC.

6.

Committee on

Local

Absentee

Voting. - 'i'here shall be created a

Commiltee on

Local

Absentee Voting ( ClAV ) composed of the following;

Chairperson

Vice-Chairperson

Members

H o n .

M a r i a

R o w e n a A m e l i a

V .

G n a n z o n

Commissioner , Commission on

Elections

Ally. Allen Francis IL Abaya

Electoral Contests Adjudication l^e[)arlment (ECAD)

Ally. Consiielo B. Diola

Electoral Contests Adjudication Department (liCAD)

Ms.

Carinelita

C. Aj son

Education and

Information Department

(EID)


8/23

^ The EID shall

cause the

Avidest

disseniinalion

of e du ca tio n a nd

informalion

materials relative to the conduct of the local absentee voting S3'steni to all government

officials, the A.FP and PNP as well as to the media.

The ITD shall provide the CLAV with

th e

updated Nal ional his t of Registered

Voters (NLRV) and other technical assistance in the verification of registered voters.

SliC. 7. Powers a n d

Functions

o f the CI^V. - 'I'he CLAV,

through

the hAV

Groups, shall supervise the liiiplementation of the local ahsentee voting, and shall have

the following powers

and

functions;

a.

Distribute copies of Application Forms (LAV

Fonn

No. 01) to all

government agencies, AFP, PNP, media entities^ corporations or

inemhei s of

ihe

media

concerned;

V

I).

Receive accomplished Application Imrins

(L/iV

Form

No.

01)

together with Certified Lists of Applicants (LAV Form No.

02)

for

local ahsentee voting not later than

March

10 ,

2016;

c. Verify

whether the applicants

are eligible for local absentee voting not

later than

April

15, 20i6;

d. Prepare

the

last of Approved Applicants for Local Ahsentee Voling

with Minutes of Voling (TAV Fo7*i/i

No.

04) [ler


9/23

ii. Verily wlietlier llie

number

of envelopes containing the accoinplisiied

ballots is equal to the number of signatures affixed in the list subiniltecl

by the heads of offices/super\nsors/conimanders or officers next-iii-

rank /the CEO/PES concerned or the RED-NCR, as the case may be.

If there are more envelopes containing the accomplished ballot than

the signatures affixed on the list, set aside

the

eiwelope of tlie votei'

VN

whose signature does not appear in the list

and

place the same in a

separate ballot box intended for the purpose. Such fact shall be

indicated in a report to be prepared by the LAV Group concerned

wiiich

sliall

be subm itte d to the CLA\C Said

ballots

sliall not

be

counted;

If there are more signatures affixed in the list than the number of

envelopes received, such fact shall likewise be indicated in the report to

be prepared by the I.AV Group wliich shall be submitted to the CLAV.

The report shall indicate the names of tlie voters whose signatures

appear in the list , but without corresponding envelopes, lii this case,

the

CIAV,

through the Head of the LAV Group concerned, shall direct

the heads of offices/supervisors/commanders or officers uext-in-rank,

the CEO/PES concerned or the

RED-NCR,

as the case may he, to

transmit the envelopes of said voters;

After receipt and verification thereof, turn-over tlie same including

other

elecLion

documents

to

th e RCU;


10/23

w

emploj^ees/niembei s of AFP/PNP, piirsnaiiL to Execiil.ive Orclei- No.

292 CAdiiiinislialive

Code

of-igSy).

For media, llieir applicadon forms shall be swoi n to before:

i) an}' notaiy public; or

ii) the Regional Election Director-NCR for higlil}' nibmiized cities

of NCR including Pateros; or

Mi) the Cit)' Election Officer concerned foi- liiglily urbanized cities

outside

NCR; or

iv) the Provincial Election Supervisoi' for areas

other

than those

mentioned above.

The application forms may be reproduced or downloaded from the

official COMEl.EC \vebsile

at

\m\v.comelec.gQv.ph.

b. The heads of

offices/supervisors/commanders

oi' officers next-in-

rank, shall receive all accomplished and subscribed application foi nis

from

their

respective

personnel.

In case of media voters, the CEO or PES

concerned,

or the RED-NCR,

shall receive all accomplished and subscribed ai)plication forms

together with Certified List of Applicants

(lAV

Form

No. 02)


11/23

The

foi-egoing clocuinenls shall be LransniilLed dirccl ly

lo

Lhe CliAV,

c/o 11ie ILlccloral Conlests Adjiulicalion

T>epartment

(KCAD),

8^^' I loor,

Palacio

Del

Gobernador

Building, Inlramiiros,

Manila,

iniiviediatel}/

upon

receipt

thereof but

not

later

tlinn

Blareh

lo ,

20J.6. The date of mailing shall be considered as Lhe date of filing.

Any queries on

the

foregoing maj'^

be

made

at teleplu>ne

numbers: 527-2986, 529-2212 and 536-0419 o r i b ru fax

no.

527-0830 and email

address

at [email protected])h.

SbC.

9.

Veriiicaliou

of

registrations

of

applicants

bir

local

absentee

voting. - Upon receipt of the CertifiedListofApplicants (LAV Form

ATo,

02) and Lhe

accomplished Application Forms t ^ V Form

No. 01),

the CLAV shall verify from the

National List of Registered Voters (NLRV) provided by the Tnformation and Technology

Departmeiil (ITD), COMELEC \vheLher the applicants are regisleied voters, and

generate a Report thereon

(LAVForm

No, 03).

Only the applications of individuals \vhosc names

aie

in the NLf^V shall be

aptn'oved by the CLAV.

The CLAV shall prepare a f.ist of Approved Applicants for l.ocal Absentee Voting

with Minutes of Voting (LAV Form

No.

04).

Once approved, applicants should ensure that they

\vill

vote on any day

li'om

April 27, 28 and 29, 2016 as lliey are already included in the certified list of local


12/23

SEC. 11. Transiiiillal

of

list

of qualified

local absentee vri lers , local

a lj se ii tee ba ll o ts and

o t h e r

elect ion

ijaraxibernalia

f rom

llie CliAV. - Die

CLAV,

tliroiigh

it s members,

shall

personal]} transmit to

the

heads of

offices/sLipen isois/commanders,

CEO, PES or RED-NCR,

the

List

of

Approved

Applicants for Local Absentee Voting

vvilli

Minutes of Voting

(LAV Form No.

04), the

exact number of local absentee ballots, inner and

outer

envelopes and paper seals

corresponding to

the

number of approved applications and lliumbprint tabers

(LAV

Form No.

06) not later than

Thursday,

April 21, 2016 to ensure

that

the above-

mentioned election forms and paraphernalia will be received by the heads of

offices/snt^ei-visors/coininanders, CEO, PES or RED-NCR before tbevoling period.

SEC.

12.

Securily

envelopes for

local

absentee

ballots.

-- Ihere shall be

l;vvo (2) securily

envelopes

for each local absentee ballot, namely; an outer

envelope

and

an

inner

envelope.

The inner envelope shall contain

the

accomplislied official ballot and shall

not

bear an}' other mark except an indication that it is a special envelope for a local absentee

ballot.

The outer envelope shall bear a serial number and a space for the name t)f the

voter. The detached coupon and llie inner envelope shall be placed inside the outer

envelope.

SEC. i.q.

Distribution

of local

absentee

ballo ts , envelopes

and

paper

seals. - On any day from Ain-il 27, 28,

and

29,

2016

from 8:00 o clock

in

the

morning until

5:00

o clock in the afternoon, the

heads

of


13/23

c. Detacli Ihe

coupon

from ihe ballot and place the same inside th e

outer

envelope;

d. Place

the

accomplished ballot inside

the inner

enveloi)e

and

close and

seal llie envelope with a

paper

seal;

e. Place the sealed inner envelope inside the outei* envelope, which shall

likewise be sealed with a

paper

seal;

f. Write their names on the space provided for in the outer envelope; and

g. Submit the sealed envelope to the heads of

offices/supervisors/coinnianders oi* officejs next-in-rank,

Miuiicipal/Cit3'/0istricl' EOs, the

PES

concerned or RED-NCil, as the

case may be.

I'be heads of offices/supervisors/commanders or officers next-in-rank,

Municipal/Cit3'/District EOs, the PES concerned or RED-NCR, shall ensure that the

'Sahhtity

of the voting process is preserved.

SEC. J5. Transniillal of

local

absentee ballots and

other

election

dociiinents

lo

the

CLAV. After the voting, the heads of

offices/supervisors/commanders or ofh'cers next-in-i'ank, the CEO or PES concerned or

the

RED-NCR, as the case may be, shall:

1. Gather all the sealed envelopes containing

the

ballots submitted to


14/23

VS

c. Place the verified envelopes containing the accoinplished ballots inside Ihe

ballotboxesat the rate of fourhundred (^|00) envelopes

pej-

ballot liox;

The ballot boxes, prior to the distribution to the SBPIs, shall be sto?ed

In

a

safe and secured place; and

d. Deliver the ballot box

iinmediatel}'

at 7:00

o'clock

in ihe

evening

of

Ma}'

9,

2016 to ihe Special Boardsof ElectionInspectors (SBEts) for counting;

Should there be a ballot box containing less than loin- Inindied b|0o)

envelopes, the RCU shall equitably distribute said envelopes to the SBEFs.

SEC. 17. Special Boards of Eleclion Inspectors

(SBEIs).

- 'j1ie CbAV

may constitute as many SBEIs for local absentee voting as may be deemed necessaiy, to

count the local absentee ballots. The meinbei-s thereof shall be cliosen from among Ihe

personnel of the Electoral Contests Adjudication Department (ECAJO). In case of

Inclc

of

ECAD personnel, the CLAV shall consliliite additional SBEIs from among the personnel

of other departments/offices in the Main Office, Manila, not later than April 21, 20(6

(lAVFormNo.

09).

To determine the

number of

SBEIs to be

constituted, the CIAV

shall use as basis

the total number of approved applications at a ratio of four Inmdred (qoo) ballots per

SBEI. The order of nnmhering of SBEl shall be determined tbrongli a raffle. In case the

CbAV constituted more SBEIs tlian what is retpiired, tlie SBEIs last in the oixler of

biimbering maybe deactivated.


15/23

V

I). Open all die oiiler envelopes, I'elrieve die inner envelopes and die

delaclied

coupons;

c. Place die coupons in die ballot box coinpartinent for spoiled liallols;

d. Bundle llie einpLied outer envelopes and deposit the same inside

die ballot box coniparLinent for valid liallots;

e. Open tJie inner envelopes and retrieve the bailols found tiiei'ein;

f.

Bundle tlie emptied inner envelopes and deposit the

same

inside the

ballot box

compartment

for valid ballots;

g. Pile die ballots in bundles of one

liundred

(JOO) eacli;

li. The Cliairperson of the SBEI shall lake the ballots of the first pile

one b3^ one

and read

the names of the

candidates voted for

and the

offices for which they were voted, as well as

the name

of the party,

organization or coali tion voted for uiider the pait3'-]ist s3/steni, in

the order in whicli die3'^ appear tliereon.

During

the

coiinLing:

i. The Chairperson, the Poll Clerk and the Third Member shall

position themselves in such a

wa3'

as to give the Avatchers and die

V


16/23

p. Close

Liie

enli ies alTixing their initials iiniiiediatcly after the last

vote recoided or immediate))^

after

the nanie of the candidate

and

party-list:candidates who did no receive any vote;

V tj-

file

Poll Clerk and the Tiiird Member

shall

record in the election

returns and in the tally board, respectively, the total number of

votes obtained by each candidate and party-list candidale, in words

and figures;

r. Accomplish the certification portion of the election returns and tally

board;

s. Require the

Avatchers,

if aii)', to affix their signatures and imprint

tlieir tlmml) marks on the right hand portion of tlie election returns

and Ihe tally board;

t. Det)osit tlie tall}' board in the ballot box compartment for \'alid

ballots. Ti\e tally boai'd, as accomplished and certified by the SBEl,

shall not be changed or destroyed.

\ The proceedings of the SBET shall be recorded in the Minutes of Coiinling of

Votes

(LAVForm No. i i )

to be accomplished in two (2) copies which siiall bo placed

in separate sealed envelopes to be distributed as follows:

a. The first copy, to

the

Election Records and Statistics Depai tmeiit


17/23

V .VN

The cop3^

of Lhe

elecUon

relnrns

posted on llie widl shall be open for public

viewing aL any

time

of

llie clay for fort3^-eiglit

C- |8) lionrs following its

posting. Within

the

said period oftime, any person

may

\'iewor

caplnre an image

of the election returns.

After

theprescribed period

for

posting, theChairpersons of the

SBEl

shall collect

the posted election returns and keep

the

same in their ciistod3' to be produced

for

image

01

data capturing as 11103 recpiested 1 3 0113 voter or for aii} iawftii purpose as 11133

ordered by competenl autliorit3'.

SEC. 23. Post counting procedures. Upon

terininalioii

of

the

couiiling

of

votes,

th e

members of

th e

SBlil shall:

V

a-

Place the

counted

official ballots in

Lhe

envelope for counted

ballots;

b. Seal the envelope

witli

paper seal

and affix

their signatures on

the

said

paper

seal;

c. Deposit the envelope properly sealed inside the ballot box

compartment

for valid ballols;

d. Place lhe eighth copy of the election returns inside the ballot box

compartment for valid ballots;

e. Close the inner compaitments of the ballot box, lock wilh one (i)

Comelec

padlock and seal the same

with one

(i) fixed

length


18/23

1he tabiilalors shall aKix Lheir signalnres above Llieir prinled names and

Jheir thumb maiks on Llie cerLificalion portion

ofLiie

Statenienl of Votes.

- ' SliC.

27.

Convening ofSBOC. -

The

SBOC

shall convene

at 7:00 o'clock in

ihe evening of May 9, 2016 in a place designated by the Chairman of tlie Cl.AV and

proceed with

the

canvass of the

elections

returns submitted to it

by

(be

SBEIs.

Ushall

not adjourn

niiLil Lbe'canvass

is completed.

sue. 28. Certificate of Canvass of Voles (COCV). - I'lie SBOC shall

pi

epai e

the Certificate

of

Cain''ass

of

Votes (COCV)

in

seven

(7)

copies fcir

disLi'ibul ion as

follows:

1. 1be first copywith attached cop3' of the Statement of

Votes

by Precinct

(SOVP)/Siiminary StatementofVotes

(SSOV),

to the

Congress

directed

to the President of the Senate for vise in the canvass of election results

for President and Vice-PresideiU;

2.

'Pile

second cop)', with altaclied copy of the SOVP/SSOV to the

^

Commission

en banc sitting as the National

Board

of Canvasses for

use

in the canvass of election results

for

Senators and

Parly-lisI:

representatives;

3. The third cop3', to be posted on a

wall within

the premises of the

canvassing center;

4. Tlie fourth

copy,

with attached copy of liie SOVP/SSOV \o tlie


19/23

>1 ,

» '

HESO

1 0 0 0 3

lileclions are, astarasapplicable, lierebj^ adopted, incorporated and made

integi'al

parts

o f Uiis

resolution.

SILC.

31. Repealing Clause. -

Conietec Resolution

No.

9637,

entitled,

Rules

and Regidalkms on

Local

Absentee Voting in Connection luith the May ig, 20ig

Synchronized

National,

Local and ARMM

Regional

Elections, and Subsequent

National and Local Elections Thereafter dated Februaiy 33, 2013

and all

other Rules

and

Regiiiations inconsistent

with the

provisions

liereof

are

hereb3^ superseded.

-w

Effectivilj'. -

This

Resolution shall

take

effect on [heseventh

(7 ')

day

^alter

its publication in two (2)

daily

newspapers of general circulation

in

the Philippines.

SRC.

33.

Riiblication

and DisseiiiinaLion. - I.et

the

Ediicaiioji

and

Inloi'ination Oepai'tnient (RID), this

Coinniission,

cause the publication of

tliis

Resolution in two (2) daily

newspapers

ofgeneral circulation in the Philippines.

The

CLAV shall itninedialely

furnish copies

hereof to

the

Department of

Foreign

Affairs, Department

of

Education, the Cliief of Staff

of

tlie Ai'ined Forces of the

Philippines, the Director

General of

the Philippine

Wational Police and all departments

and agencies or instrumentalities of the national government. National Press

Club

(NPC), Kapisanan ng mga BrodkasLer

ng

Pilipinas

(KBP)

and otiier

media

organizations

or entities and all Regional Election Directors, Provincial Election Supervisors of the

Commission,

who

shall in turn furnish copies thereof to their respective

Election

Officers.

V


20/23

l.AV

Porni

Uo. OJ

' i' A

w

I

Republic of ihe Philippines

COMMISSION ON ELKCT IONS

ConinuLlee on Local

Absenlee

Voting

MAY 9, 2 0 1 6 NATIOIMAL AND LOCAL

ELECTIONS

APPIJCATIOM TO

AVAIL

OF I.OCAI. ABSEMTRE VOTING

1.PERSONAL DATA:

(Please use the same name as appearing Inyour regisLralion record.)

(a) Name:

(•Surname] (First name)

(b) Sex:

QmuIc Qpeinale

(c)

Civil

Slatus;

[U Single |__]

Married

d] Widow/er

(Middle name)

(d)

Date

of nirlh:

Place

o f

Blrll i :

(e) ContacL Numbers: Mobile:

IIQ/Office Tel. No.:

Emai l

a d d r e s s ;

2. I AM AREGISTERED VOTER OE:[Note: Please go to

dliiinSlnljisPcrtiir/ino

hnd .ljujje).

for infonnallon on the following data.)

(0-

iA V

Foi*m No. 02


21/23

OFFICS/UNIT/STATION:

Repubiierofthe Philippines

COMMISSION

ON

ELECTIONS ^

Committee

onLccai Absentee Voting

May 9,

2016 NATIONAL

AND

LOCAL ELECTIONS

LIST

OF APPLICANTS

FOR LOCAL ABSENTEE VOTING

ADDRESS:

SEQ.

-

NO

LAST NAME

FIRST NAME

MIDDLE NAME

DATE OF

BIRTH

PRECINCT

#

PLACE OFREGISTRATION

BARANGAY

MUNICIPALITY/

CITY/DISTRICT

PROVINCE

PLACE

OF

ASSIGNMENT


22/23

LAST NAME

FIRST NAME

MIDDLE NAME

DATE OF

BIRTH

PRECINCT

PLACE OF REGISTRATION

BARANGAY

MUNICIPALITY/

CITY/DISTRICT

PROVINCE

PLACE OF

a s s i g n m e n t


23/23

SKO=

no'

LAST NAME

f i r s t n a m e

MIDDLE NAME

DATE

OF

birth

PRECINCT

CERTIFICATION

This S

to

certify that

herein applicants are

bona fide

members/employees

or

SUBSCRIBED

AND

SWORN

to

before me this

aa y of

2016, at ,

'plaice of

REGISTRATIQI^

municipality/

CITY/DJSTRICT

BARANGAY

p r o v i n c e

PLA

ASSIG

with

office

address

at

r c:

ignature above printed

name]

VPhiliDpines.

(Signatureabove printed name j

Officer Authorized to Administer Oath

MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015

Documents

Transcript of MC 071 (COMELEC Resolution No_ 10003) Dec_ 2,2015