May 27 2014 Complete Agenda

MAYOR AND CITY COUNCIL

WORK SESSION Tuesday, May 27, 2014 – 1:00 P.M.

A Closed Session is scheduled from 11:30 A.M. – 1:00 P.M. to discuss legal and contractual matters.

AGENDA

1. CALL TO ORDER

2. REPORT ON CLOSED SESSION – Tuesday, May 27, 2014 – 11:30 a.m. – 1:00 p.m.

3. ACKNOWLEDGEMENTS AND RECOGNITIONS A. Retirement Recognition of Pam Marshall, Accountant B. Retirement Recognition of PFC Charles Zukas

4. COMMENTS FROM THE PUBLIC Any person who may wish to speak on a matter scheduled for discussion on the Work Session Agenda

may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name,

address and the Agenda item on which he or she wishes to speak.

5. NEW BUSINESS

A. TAB Funding Allocation Recommendation for OC Bikefest presented by Greg Shockley, Chairman

B. Request to Sole Source Purchase a Wastewater Grinder presented by Wastewater Superintendent

C. Request for Approval of OCPD General Orders presented by Police Chief 1. G.O. 200 P‐1 – Personal Relationships (new) 2. G.O. 200 B‐1 – General Conduct & Compliance with Rules and Regulations (update) 3. G.O. 400 P‐1 – Plain Clothes Operations Guidelines (new) 4. G.O. 800 A‐1 – General Appearance Standards (update)

D. West Ocean City EMS Service Report presented by Fire Chief

6. ADJOURN

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, MAY 27, 2014

2. Report on Closed Session – May 27, 2014 – 11:30 a.m. – 1:00 p.m. – Legal and Contractual Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business

3. To consider the acquisition of real property for the public purpose and matters directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state;

5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;

10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Tuesday, May 27, 2014 11:30 a.m. PLACE: City Hall SUBJECT: Legal and Contractual Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, May 27,

2014, a closed session was held on Tuesday, May 27, 2014 at 12:00 p.m. The following

is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Contractual Matters

(b) Persons present:

Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and

Joe Mitrecic City Solicitor Guy Ayres City Engineer Terry McGean Public Works Director Hal Adkins Public Works Chief Deputy Director Jim Parsons Golf Superintendent Joe Perry Executive Office Associate Diana Chavis Action(s) taken:

Motion to close meeting:

Time adjourned:


3. ACKNOWLEGEMENTS AND RECOGNITIONS

A. Retirement Recognition of Pam Marshall, Accountant

IN APPRECIATION OF PAMELA MARSHALL 15 YEARS OF SERVICE

Pamela Marshall has contributed Fifteen (15) years of dedicated service to the Town of Ocean City, where she began her career in 1999; and WHEREAS, Pamela Marshall has played an integral role in the Finance Department for the Town of Ocean City for 15 years; and WHEREAS, Pam served on the Pension Board as a Trustee representing General Employees. She completed pension accounting and sent out monthly reports to trustees as well as prepared reports for Comprehensive Annual Financial Report; and WHEREAS, Pam Marshall’s skill and experience have been instrumental in the overall success of the Finance Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend Pam for her Fifteen (15) years of devoted service and wish her a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 27th day of May in the year of Our Lord two thousand and fourteen. ______________________________ RICHARD W. MEEHAN Mayor


3. ACKNOWLEGEMENTS AND RECOGNITIONS

B. Retirement Recognition of PFC Charles Zukas

IN APPRECIATION OF CHARLES ZUKAS 26 YEARS OF SERVICE

Charles Zukas has contributed Twenty-six (26) years of dedicated service to the Town of Ocean City, where he began his career in 1989; and WHEREAS, Charles Zukas has played an integral role in the Police Department for the past 26 years; and WHEREAS, During his career with the Ocean City Police Department, Charles was certified as an Intoximeter Operator on November 18, 1994 and he has completed more than 1,000 breath tests since then. This is a very impressive stat; and WHEREAS, In addition to his distinguished career with the Ocean City Police Department, Charles is a Gulf War Veteran; and WHEREAS, Charles Zukas’ skill and experience has been instrumental in the overall success of the Police Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend Charles for his Twenty-six (26) years of devoted service and wish him a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 27th day of May in the year of Our Lord two thousand and fourteen. _______________________________ RICHARD W. MEEHAN Mayor


4. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


5. NEW BUSINESS

A. TAB Funding Allocation Recommendation for OC Bikefest presented by Greg Shockley, Chairman

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Donna Abbott, Tourism and Marketing Director RE: Tourism Advisory Board Update and Funding Recommendation DATE: May 21, 2014

ISSUE(S): TAB update and request to approve funding recommendation SUMMARY: Tourism Advisory Board Chairman Greg Shockley will present an

update on TAB’s April 10, 2014 meeting. TAB seeks approval from the Mayor and Council for $35,000 from its allocation to support funding BikeFest 2014 scheduled for September 11-14 in Ocean City. The new owner of BikeFest, Kathy Michael, has requested funding in the amount of $35,000 to assist with marketing and security for the 2014 event. TAB approved the funding request with the understanding that there could be a reduced sliding scale for any future requests given this event has received funding the past few years and was able to make a profit last year.

FISCAL IMPACT: Funds are available in TAB’s current allocation RECOMMENDATION: Approve TAB recommendation. ALTERNATIVES: Defer to Mayor and Council. RESPONSIBLE STAFF:

Donna Abbott, Tourism and Marketing Director

COORDINATED WITH: Greg Shockley, Tourism Advisory Board Chairman ATTACHMENT(S): Bikefest request for TAB allocation

Agenda Item # 5A

Council Meeting May 27, 2014

1 Revised 5/12

Application for Tourism Development Grant

Ocean City, Maryland Tourism Advisory Board

Funding Cycle: Date:

Application Deadline:

I. Applicant Profile a. Organization/Agency:

b. Address:

c. Project Director/Promoter:

d. Phone Number:

e. Email Address:

f. Source of Operating Funds:

g. Total Budget Amount for Project:

h. Is your organization for profit or non-‐profit:

OC JAMS LLC dba OC BikeFest

Owners Capital

[email protected]

262-‐642-‐7158

KATHY MICHEAL

W1166 HIDDEN OAKS DRIVE, EAST TROY, WI 53120

March 27, 2014

profit

$700,000 w/$70k inkind

2 Revised 5/12

II. Type of Project X Special Event Promotional DVD/CD Printed Material Co-‐op Advertising Other___________________________ Please include your organizations specific project/event history including results, awards or credentials received.

III. Project/Request Summary

a. Narrative description of Project or Event – Must include needs assessment/purpose of project, project outline, and intended results. You may also attach a Business Plan and /or a power point presentation.

We are hosting a four-‐day motorcycle event at two locations, the OC Convention Center and the Inlet (using the Sunfest setup) with a focus on providing quality experiences to attract consumers to OC for extended stays. The experiences include national music act, stunt teams, vendors, and much more. Admission will be charged at the Inlet where the musical acts will perform. The average attendee is 52 years of age and has an annual income of $92k. Nationally, motorcyclists spend more money on consumables because they typically don’t have space to carry much on their motorcycles. The boardwalk merchants have been pleased with the foot traffic as well. TAB funds will be used to assist in the marketing of the event and to off set cost of security needed to provide a safe experience for both the attendees and the community. In 2013, estimated attendance was 125k, an increase over 2012. Our expectation is to increase that number to 150k, bringing in excess of 17 million dollars to Ocean City in merchant revenue.

b. Dates of Event (if applicable) September 11 – 14, 2014

This is the fourth year of the event. The event results have been positive and earned media articles in two national and four regional motorcycle magazines as we as local publications, radio and television coverage. The number of “heads on beds” has increased each year at mid season rates. According to restaurants/bars we have been in contact with, some have experienced record sales during the event. The event also produces in excess of $50 for local charities.

3 Revised 5/12

IV. Financial Information

d. Anticipated Room Nights generated: What steps (if any) have been taken to collaborate with HMRA/hotel community for room accommodations and tracking method? We are working with Susan Jones, OCHMRA, to evaluate past usage and establish methods to increase the number of hotels participating in our marketing efforts as well as increase the number of nights per stay. By nature, when our attendees have had a great experience in a city, they tend to return on their own. We believe that we will generate over 35,000 room nights plus many rental units not measured by OCHMRA.

Project Budget

1. Total Project Budget $700k + $70k inkind 2. Amount Requested from TAB $35,000 3. Fund provided by Applicant $200,000 4. Additional Sponsor Funds Leveraged $150,000

List other funding sources: Will include vendor fees, merchandise fees, and gate fees at the Inlet.

*Please attach a detailed budget. A budget is required for all applications.

c. Anticipated visitor attendance from outside 30 mile radius/other ROI or economic impact indicators.

Approximately 150k attendees, with 100k+ at the convention center and 30k at the Inlet.

4 Revised 5/12

All applicants must provide at least 3 references illustrating applicant’s history of successful event production and fulfillment of financial obligations.

OC JAMS only produces this one event, and has done so successfully for the past three years. In 2011 and 2012 the event reported a lost of approximately $183,000 and was still able to meet all financial obligations. In 2013, all financial obligations were met successfully and the event promoters experienced a small profit. OC JAMS is owned by Kathy Micheal, who has owned and operated another successful event management company for 17 years.

Is your company bonded? __yes_________________

Collateral materials detail (specify type and number printed). Please attach.

1. Rack brochure (print run 150k) $6,000.00 2. Rally Guides (print run 30k) $14,000.00 3. 4-‐page event guides (print run 20k) $0 (earned media) 4. $___________________

Marketing promotions Detail (focus on media expenditures outside of 30 Mile radius of OCMD)

1. Trade Shows $7,000.00 2. Web $5,000.00 3. Radio/Television $25,000.00 4. Print $15,000.00

Other (please be specific)

1. $___________________ 2. $___________________ 3. $___________________ 4. $___________________

5 Revised 5/12

XSignature (Promoter/Project Director)

XSignature (Authorized TAB Administrator)

Return Application to: Tourism Advisory Board

12320 Ocean Gateway Ocean City, MD 21842. Phone: 410-‐213-‐0144. Email: [email protected]

Application Procedures

1. Contact Tourism Advisory Board Chair Melanie Pursel for application consideration and any questions.

[email protected]

410-‐213-‐144 Ext. 102

2. Fill out application and submit to chair. All sections MUST be completed. 3. TAB Chair will contact Applicant to schedule a presentation to the Board after reviewing and

rating the application. Applicant may receive additional question regarding application 4. Applicant will be contacted with TAB’s decision. 5. All awards are based on funding availability and approval of Mayor and City Council.

Criteria/Selection

1. All Projects must have a detailed budget attached, specifying the amount requested. 2. Projects will be rated on:

a. Ability to leverage additional funds/overall budget b. Financial stability of promoter/applicant c. Economic impact d. Target market e. Geographic location of event f. Uniqueness and ability to attract visitors


5. NEW BUSINESS

B. Request to Sole Source Purchase of Wastewater Grinder presented by Wastewater Superintendent

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Charlie Felin, Wastewater Department Superintendent RE: Sole Source Purchase of Wastewater Grinder DATE: May 5, 2014

ISSUE(S): Improvements to aging wastewater collections system infrastructure

SUMMARY: A replacement grinder is needed at the 2nd St. Pumping Station.

The existing unit has reached the end of its useful life. The grinder is required for screening purposes to protect downstream equipment from damage. Riordan Materials is the manufacturer’s representative for Franklin Miller. We are requesting permission to sole source purchase one (1) Franklin Miller Dimminutor from Riordan Materials.

FISCAL IMPACT: Quote is $38,500.00, including freight. Funding for the unit is

included in the FY 14 budget. RECOMMENDATION: Approve sole source purchase request. ALTERNATIVES: Using emergency by-pass is not recommended long term. RESPONSIBLE STAFF:

Charlie Felin, Wastewater Department Superintendent

COORDINATED WITH: Jim Parsons, Chief Deputy Director of Public Works Randy Bradford, Wastewater Department Asst. Superintendent

ATTACHMENT(S): 1) Memorandum

2) Proposal from Riordan Materials Corp. / Franklin Miller Inc.

Agenda Item # 5B



5. NEW BUSINESS

C. Request for Approval of OCPD General Orders presented by Police Chief

1. G.O. 200 P-1 – Personal Relationships (new) 2. G.O. 200 B-1 – General Conduct & Compliance (update) 3. G.O. 400 P-1 – Plain Clothes Operations Guidelines (new) 4. G.O. 800 A-1 – General Appearance Standards (update)

251662

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Ross Buzzuro, Chief of Police RE: Approval of updated Ocean City Police Department General Orders DATE: May 16, 2014

ISSUE(S): Presentation of four (4) policy matters that govern police department operations.

SUMMARY: Two policies have been updated:

G.O. 200 B-1 General Conduct & Compliance with Rules/Regulations G.O. 800 A-1 General Appearance Standards Two new policies are being proposed to address operational and administrative needs within the Department: G.O. 200 P-1 Personal Relationships G.O. 400 P-1 Plain Clothes Operations Guidelines

FISCAL IMPACT: Not applicable RECOMMENDATION: Approve suggested changes to the policies. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Captain Gregory Guiton

Lieutenant Brian Cardamone

COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENTS: A draft of each policy in order of presentation, those updated

followed by new policies.

Agenda Item # 5C



5. NEW BUSINESS

D. West Ocean City EMS Service Report presented by Fire Chief

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Chris Larmore, Fire Chief RE: Analysis of West Ocean City EMS Service DATE: May 21, 2014

ISSUE(S): West Ocean City EMS Service SUMMARY: One of the items listed as high priority on the 2014 Strategic Plan

Policy Agenda is a review of West Ocean City EMS service. This report provides information regarding medical calls for service to the West Ocean City area, past and current totals/statistics/data, and costs related to that service.

FISCAL IMPACT: Not applicable RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Chris Larmore, Fire Chief COORDINATED WITH: Deputy Chief Chuck Barton

Captain Kat Hartley Finance Administrator Martha Bennett

ATTACHMENT(S): Report

Agenda Item # 5D


Report for City Manager, Mayor, and City Council

EMS Service - West Ocean City

Fire Chief Chris Larmore

March 30, 2014

Executive Summary - This document reviews Emergency Medical Service provided to the West

Ocean City (WOC) area by the Ocean City Fire Department (OCFD). The alternatives to reduce

or expand the service are also provided. While these references are estimates, they should

provide the City Manager and Mayor & City Council (M&CC) with a factual baseline to

determine if the current or modified service is adequate, and funded equitably by Worcester

County.

The OCFD medic unit typically responding to WOC is staffed with three

providers; at least two of which are advanced life support technicians; the third

can be basic level technician. This exceeds the minimum of all other Worcester

EMS units by at least one paramedic.

In 2013, the average time for a unit to arrive in WOC from time of dispatch was 6

minutes 24 seconds.

In 2013, the total EMS call volume for the WOC area was 675. This represents

15.4% of the total EMS calls for service by the Department.

The FY 2013 budget for the Career Division was $7,419,703. The Worcester

County contribution for this EMS service for the same period was $1,181,255,

representing 15.9% of the total budget. (see appendix A for contribution formula)

The estimated annual cost to place one additional medic unit in the WOC area is

estimated to be an additional $1,487,200 after initial startup costs.

The estimated revenue lost to the TOC by no longer responding to the WOC as an

initial response unit is estimated to be $394,552.

The citizenry has been overwhelming supportive of the current arrangement, in

addition to the Authority having Jurisdiction.

History – Emergency Medical Services has been provided to the residents in WOC by the

staffed ambulance crews since their inception. Initially, service was provided by the Ocean City

Volunteer Fire Company (OCVFC), subsequently by Ocean City Emergency Services, and today

by the OCFD. Provisions made during times of anticipated delayed response such as July 4th,

White Marlin Open, as well as any extended closure of the Route 50 Bridge, OCFD staffed units

have been temporarily placed at the fire house located on Keyser Point Road, owned and

operated by the OCVFC. A significant change was made in 2010/2011 when staffing was

increased to three providers on the ambulance to mirror the corporate limits change. At the same

time, the decision was made to decrease the response from the career personnel on “silent fire

alarms” in WOC. Please note, there has not been a single documented complaint regarding the

EMS service by the citizenry, to the knowledge of both the current Fire Chief, and EMS Deputy

Chief of the OCFD. The WOC overall response area has been decreased over the years, because

the Berlin Fire Company has expanded their “first due areas” under the County’s Box Area

Assignments. The TOC typically keeps an unstaffed ambulance at the firehouse located on

Keyser Point Road for the use of the OCVFC.

This report was an included initiative in the Town of Ocean City’s Strategic Master Plan.

Call Volume – The EMS calls generated in the WOC area have become fairly consistent over

the last 3 years as noted in the outline below. The total calls for EMS service have been from

668 – 678 over the last three years, representing 14.08 to 15.40% of the Department’s total EMS

call volume.

Service Baseline – The OCFD provides advanced medical service to the residents of WOC, via

an ambulance with a 3 person crew, consisting of two advanced life support technicians and one

basic level technician. The remainder of Worcester County, as well as a large number of

departments nationwide, staff a medic unit with two providers. (Several Departments in

Worcester County staff with one primary provider, and rely on an on-call volunteer driver.)

Ocean City Fire Department

Emergency Medical Services Call Volume (Calls)

Call Location/Year

Within Ocean City 4,026 84.83% 4,057 84.68% 3,665 83.64%

West Ocean City 668 14.08% 678 14.15% 675 15.40%

Delaware 31 0.65% 34 0.71% 33 0.75%

Out of District in MD 21 0.44% 22 0.46% 9 0.21%

Total: 4,746 100.00% 4,791 100.00% 4,382 100.00%

2011 2012 2013

Response Times - The average response time from dispatch to the location of the call in 2013

for the WOC area was 6 minutes and 24 seconds.

NFPA 1720 references in numerous sections, the “Authority having Jurisdiction” (AHJ), to

determine the level of service. NFPA 1720 references a fractile of 8 minutes travel time from

dispatch 90% of the time. There are not specific references to areas outside of the municipality,

providing the primary service. With an impeccable history of citizenry approval, as well as the

approval of the AHJ, the current level of service is acceptable. There was a considerable effort

and exhaustive time to make comparisons within the remainder of Worcester County response

times. Because of a difference in both software systems, as well as protocols, this was deemed

highly improbable.

Mean (Average) Response Time Fractile, 90%All EMS Calls In-Town West OC All Calls In-Town West OC

2011 4:16 3:51 6:40 7:21 6:16 9:462012 4:25 4:04 6:20 7:23 6:37 9:392013 4:23 3:59 6:24 7:16 6:18 9:38

Mean (Average) Response Time: Calculated from time of unit dispatch to the arrival of the first-arriving unit.

Fractile time:Calculated from time of unit dispatch to the arrival of the first-arriving unit.Fractile (90%) means a unit was on the scene 90% of the time in X minutes or less.

Cost of Current Service – In FY ‘13 the TOC received $1,181,255 from the County toward an

overall budget of $7,419,703. This represents a 15.9% contribution, excluding billed services.

FY '11 FY '12 FY '13

Salaries & Wages 4,381,173 4,378,131 4,475,772Employee Benefits 2,001,399 2,029,726 2,107,512Professional Services 42,770 30,607 43,619Repair/Maintenance 38,452 39,612 42,565Rentals 500 4,550Communications 25,946 26,226 18,720Other Purchased Services 38,470 31,314 32,548General Supply 238,090 238,123 254,767Energy 26,270 22,513 25,500Vehicle Supply/Repair 165,811 210,571 204,606Capital Outlay 20,740Intragovernmental 212,743 238,255 209,544Depreciation 51,500 40,008

Total Operating Expenses

7,222,624 7,306,326 7,419,703

Average of 2011-2013

7,316,218

1% 2%

Revenue:EMS Service Fees: 1,259,055 1,314,000 1,098,690Mileage Charges: 278,145 293,429 244,210Total Service Fees: 1,537,200 1,607,429 1,342,900

Recognized Billing Revenue: 822,328 760,421 923,718

Worcester County FundingParamedic funding 210,000 210,000 180,000Ambulance funding 90,000 90,000 90,000

24/7 Coverage 30,000 30,000 30,000745,999 889,908 881,255

1,075,999 1,219,908 1,181,255

* Services Fees Billed Detail

FY '11 FY '12 FY '13

In Town 879,535 931,190 769,130Out of Town 379,520 382,810 329,560

1,259,055 1,314,000 1,098,69070% | 30% 71% | 29% 70% | 30%

Note: Mileage charges cannot be segregated by call location.Collections: Approximately 55% of In Town billing is collected. Approximately 50% of Out of Town billing is collected.

OCFD Career Division-Costs & Revenue

Percent Difference Year-to-Year

Percentage In Town/Out of Town:

Service Reimbursement

Operating Expenses:

Cost to Increase Service – Should the AHJ request the TOC to staff a medic unit in WOC, it

may add an additional annual expense of approximately $1,487,200, after the County

contribution of $75,000. Initial startup cost could be estimated at $358,615. Note that, if the

AHJ decides the additional service warrants the cost, it may pose an imparity to the remainder of

the residents and Fire Companies in the County.

Detailed breakdown of annual costs as well as startup cost provided in Appendix

B & C

FY '13

Salaries & Wages 4,475,772Employee Benefits 2,107,512Professional Services 43,619Repair/Maintenance 42,565Rentals 4,550Communications 18,720Other Purchased Services 32,548General Supply 254,767Energy 25,500Vehicle Supply/Repair 204,606Capital OutlayIntragovernmental 209,544Depreciation

Total Operating Expenses

7,419,7037,419,7031,562,2008,981,903

Worcester County FundingParamedic funding 180,000$ Ambulance funding 90,000$

24/7 Coverage 30,000$ 881,255$

1,181,255$ 1,181,25575,000

1,256,255

Additional annual cost to budget 1,562,200-75,000

1,487,200

Additional annual cost to budget

Additional Wor. Co. funding for EMS unit/personnel

OCFD Operational Costs With Staffing In WOC

Less, additional Wor. Co. funding for EMS unit/personnel

Operating Expenses:

Service Reimbursement

Cost to Decrease Service – If the TOC were to discontinue EMS service to WOC, it may result

in a loss ($394,552) in overall revenue, based on the current formula utilized by the County.

Effect of Providing No EMS Service to West Ocean City

FY 2013 Budget Without WOC With Marginal Cost ReductionSalaries & Wages 4,475,772 -89,792 4,385,980Employee Benefits 2,107,512 2,107,512Professional Services 43,619 43,619Repair/Maintenance 42,565 42,565Rentals 4,550 4,550Communications 18,720 18,720Other Purchased Services 32,548 -280 32,548General Supply 254,767 -12,017 242,750Energy 25,500 25,500Vehicle Supply/Repair 204,606 -28,645 175,961Capital OutlayIntergovernmental 209,544 209,544Depreciation

7,419,703 -130,734 7,289,249Reduction: -1.76%

Marginal Cost Reduction: 130,734

Revenue Changes:Decrease WOC Billing Revenue (Est): (164,780) <-Collections estimated at 50% of Out-of-Town BillingDecrease Wor. Co. Grant Funding (Est): (360,506)Total Gain (Loss) of Revenue: (525,286)

Net Gain (Loss) to the Town: (394,552)

Appendix A

Worcester County Emergency Service Funding

The amount Worcester County provides to ambulance services for transport of patient to a hospital per calendar year is broken down as follows:

Transport to hospital within city limits $187 Transport to hospital outside city limits $748 Non-transports $187 Mileage Supplement: A mileage supplement is paid for transports >25 miles @ 0.505/mile. For Ocean City, transports to AGH do not qualify. The mileage supplement applies to transports to PRMC and Beebe. Paramedic provider (Per Full-time provider) $5000 Ambulance (Per Ambulance) $10,000 24/7 Service $30,000

Appendix B

Ambulance(model) 255,000$

Ambulance EquipmentBackboards (2) 2 @ 180$ 360$ Bags; Drug 200$ Cardiac Monitor Defibrillator 33,000$ Engle Cooler 800$ Fluid Warmer 575$ KED 380$ MCT CF 53 4,800$ MCT Dock 800$ Narc Safe 1,500$ Pediatric 750$ Portable Suction 1,400$ Power load system 18,500$ Power Stretcher 15,000$ Sager Splint 500$ Scoop Stretcher 695$ Scott SCBA (2) 2 @ 8,000$ 16,000$ Spinal Straps set 125$ Splint Kit 300$ Stair Chair 7,500$ Trauma 180$ Water Rescue can, rope 250$ Subtotal 103,615$

Total 358,615$

OCFD Ambulance and Equipment Costs

Appendix C

One Medic Unit, 3 personnel 24 hrs/day x 365 days/yr = 8760 hours/year

Full time employee works 48 hrs/wk x 39 weeks + 36 hrs/wk x 13 weeks = 2340 hours/year

Preliminary Staffing Factor = 8760 = 3.742340

2340Vacation time 3.19 wks = 143.78Holiday time 12 x 8 hrs = 96Personal time 2 x 8 hrs = 16Sick time 12 x 8 hrs = 96Net Hours Employee Available 1988.22

Total hours/year for 3 positions 8760 = 4.41Net Hours Employee Available 1988

One Medic Crew 3 @ 4.41 = 13.22 13

hours/year

hours/year

(8784 in a Leap Year)

Total Number of Employees Needed to Fill 3 Positions

Current Average Length of Annual Time Off

(positions)

Full Time Employees for One Position

Staffing for a West Ocean City EMS Unit

Full time employees

Appendix C continued:

PersonnelSalary 58,462$ Benefit package 29,216$ Hiring to Road Costs 20,017$ Subtotal 107,695$

Staffing Factor 3 Providers x 24/7 13 employees1,400,030$

New Ambulance 358,615$ Vehicle Lease 21,250$ Equipment Cost 103,615$ Insurance

124,865$

Building Costs 149,219$ 25% 37,305$

1,562,200$

Cost of Staffing West Ocean City

Additional cost to annual budget

May 27 2014 Complete Agenda

Documents

Transcript of May 27 2014 Complete Agenda