Maximizing the City of San Antonio’s Small Business Program
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Maximizing the City of San Antonio’s Small Business Program 1 Society of American Military Engineers San Antonio Post - Small Business Conference July 26, 2011
description
Maximizing the City of San Antonio’s Small Business Program. Society of American Military Engineers San Antonio Post - Small Business Conference July 26, 2011. 1. Agenda. Small Business Economic Development Advocacy Program SBEDA Background Affirmative Procurement Initiatives (APIs) - PowerPoint PPT Presentation
Transcript of Maximizing the City of San Antonio’s Small Business Program
Maximizing the City of San Antonio’s
Small Business Program
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Society of American Military EngineersSan Antonio Post - Small Business Conference
July 26, 2011
Agenda Small Business Economic Development Advocacy Program
SBEDA Background Affirmative Procurement Initiatives (APIs) Central Vendor Registry (CVR) Solicitation Response Tips
Upcoming City of San Antonio Opportunities Animal Care Facility Project Mission Drive-In Outdoor Plaza Environmental Remediation Services Blanco Road Improvements
Planned 2012 Bond Program Update
Q & A
Carson Street – SAWS Water Line Westwood Village Drainage Fire Station No. 28 Medical Center Intersection
Improvements Phase VIII
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City Council approved Ordinance revising City’s current SBEDA Program June 2010Effective January 1, 2011
Affirmative Procurement Initiatives (APIs)Customizable tools available to promote the participation of
S/M/WBEs on City contractsVary by industry and application restrictionsApplied by Goal Setting Committee
San Antonio e-Procurement System (SAePS)Certified Vendor Registry System
SBEDA Background
SAePS
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Small Business Enterprise (SBE) Prime Contractor Program
SBE Subcontracting ProgramEmerging SBE Prime Contractor ProgramM/WBE Prime Contracting ProgramMentor-Protégé Program (under development)
Affirmative Procurement Initiatives
API Applicability Chart – ARCHITECTURE and ENGINEERING
Solicitation Type Request for Qualifications
Estimated Contract Value Less than $250,000 $250,000 or Greater
APIs Available SBE Subcontracting Program SBE Subcontracting Program
SBE Prime Contractor Program SBE Prime Contractor Program
M/WBE Prime Contractor Program M/WBE Prime Contractor Program
ESBE Prime Contracting Program
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CertificationSBE and SBE/MWBE through the South Central Texas
Regional Certification Agency (SCTRCA)
Headquartered or demonstrate “significant business presence” in the San Antonio Metropolitan Statistical Area (SAMSA)Maintain an office within the SAMSA for at least one year
from which 20% of its total employees are regularly basedCounties include Atascosa, Bandera, Bexar, Comal,
Guadalupe, Kendall, Medina, and Wilson
Priority Certification ProcessSBEDA staff can assist with priority certification while
solicitation is open
SBE Eligibility Criteria
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Race-Neutral & Race-ConsciousUp to 20% of evaluation criteria may be awarded to
prime Respondent certified as SBE eligible firmMust also be certified M/WBE when applied race-consciously
Prohibits SBE and S/M/WBE Respondents from subcontracting more than 49% of the contract to firms not similarly certified
Affirmative Procurement Tools (APIs)
SBE Prime Contractor ProgramSBE Prime Contractor Program
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Race-neutral toolPercentage of contract (up to 40%) must be
subcontracted to SBE eligible firm(s)Respondents must demonstrate their intent to
accomplish this requirement by submitting the appropriate documentation with responseRespondent’s failure to demonstrate commitment to meet
the subcontracting goal will deem its response non-responsive
Full or partial waivers to subcontracting requirements may be requested under particular circumstances and must be secured prior to submission of response
Affirmative Procurement Tools (APIs)
SBE Subcontractor ProgramSBE Subcontractor Program
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Component of the Purchasing Department’s new procurement system (SAePS)
Vendors/Suppliers wishing to take advantage of the features and benefits of the City of San Antonio procurement system are required to complete the electronic registration process
CIMS will be utilizing the full functionality of new procurement system later this year
Central Vendor Registry (CVR)
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Internet AccessAdobe Acrobat ReaderEmail addressNIGP CodesFor registration assistance, call Vendor Support
at 210.207.0118
Getting Started…
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CVR Registrationwww.sanantonio.gov/Purchasing/saeps.aspx
Responding to Solicitations
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Based on the type of solicitation, instructions for responding may differ
Read and understand the requirements If a question is posed, answer it directlyEnsure your submittal is organized and professionalAttend pre-submittal meetings/site visitsAllow enough time to review your submittal
General Tips for All Solicitations
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Follow the format provided in the RFQ submittal checklist and table of contents
Adhere to page limits outlined in the RFQProvide project examples that are similar in scope
or service to the subject RFQ; tailor your proposalClearly define which team members will be working
on the proposed project and percentage of timeTailor your project approach to
the proposed project; use of charts and photos are highly encouraged
Consider evaluation criteria when developing your proposal
Preparing A Response
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Look out for Small Business Program requirementsSubmit required SBEDA forms, if applicable
Subcontractor/Supplier Utilization Commitment FormSubcontractor/Supplier Utilization Plan Form
Confirm subconsultants/subcontractors are active SBE eligible firms
Be sure dollar amount listed for each sub on your Utilization Plan is accurate
Attend pre-submittal meetingsSBEDA staff are available to assist
during solicitation period
Avoid Common Pitfalls
Upcoming ContractingOpportunities
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Upcoming ProjectsAnimal Care Facility ProjectAnimal Care Facility Project
Scope: Construction of adoption center facility including initial site work, and minimal parking
Contract Value: Approx. $1,500,000
Advertisement Date: October 2011
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Upcoming ProjectsMission Drive-In Outdoor PlazaMission Drive-In Outdoor Plaza
Scope: Construct outdoor plaza to include area landscaping, parking, sidewalks and other amenities
Contract Value: Approx. $850,000
Advertisement Date: December 2011
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Upcoming ProjectsEnvironmental Remediation ServicesEnvironmental Remediation Services
Scope: On-Call services consisting of excavation, removal, stockpiling, transportation, and disposal of impacted soils and/or water; other work may include backfilling, characterization and disposal, and/or recycling of construction/waste debris, industrial waste, hazardous waste, toxic waste, Petroleum Storage Tanks, petroleum impacted waste, and liquid wastes
Contract Value: Approx. $1,500,000
Advertisement Date: August 2011
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Upcoming ProjectsBlanco Road ImprovementsBlanco Road Improvements
Scope: Reconstruct and widen Blanco Road, with curbs, sidewalks, driveway approaches, turn lanes at major intersections, and other improvements
Contract Value: Approx. $8,000,000
Advertisement Date: November 2011
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Upcoming ProjectsCarson Street – SAWS Water LineCarson Street – SAWS Water Line
Scope: Install waterline along Carson Street from Walters Street to Palmetto Street
Contract Value: Approx. $1,075,000
Advertisement Date: August 2011
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Upcoming ProjectsWestwood Village DrainageWestwood Village Drainage
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Scope: Improve existing box culvert system at Old Highway 90 and limited channel improvements immediately upstream and downstream of the box culverts
Contract Value: Approx. $400,000
Advertisement Date: September 2011
Upcoming ProjectsFire Station No. 28Fire Station No. 28
Scope: Construction of a new fire station with concrete foundation, apparatus bays, dorm rooms, kitchen, and other amenities
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Contract Value: Approx. $3,000,000
Advertisement Date: August 2011
Sample Rendering
Upcoming ProjectsMedical Center Intersection ImprovementsMedical Center Intersection Improvements
Phase VIIIPhase VIII
Scope: Improvements at Hamilton Wolfe at Ewing Halsell including road widening, curbs, sidewalks, driveways, traffic signals, signing, striping and necessary drainage
Contract Value: Approx. $5,600,000
Advertisement Date: November 2011
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Election proposed for May 2012 Program approximately $596 million Potential Propositions:
Streets, Bridges, SidewalksDrainageParksMunicipal Facilities
Project selection recommended to follow 2007 Bond Program development model
Scoping/estimating currently underway Tri-chairs appointed to head 2012 Bond Program Effort
Carri Baker WellsLila CockrellDr. Tessa Martinez Pollack
City Council adopts final project list and calls for election February 2012
Planned 2012 Bond Program Update
