Material Management 201

Purpose

Why Am I Here?

Purchasing 201

Purchasing/Product Value Analysis:

• Organizational structure

• Hospital purchasing process

• Planned capital replenishment

Budgets

• Material Management Role in the Operating Budget Process.

• Material Management Role in the Capital Purchasing Process– Budgeting– Evaluating & Selecting– Negotiating– Tools

Purchasing Techniques

• Contract Negotiation

• Competitive Bidding

• Material Use Evaluation

• Comparative Costing

• Multi-facility Product Standardization

Purchase Agreements

• Product Quality & Patient Care.

• Lowest Possible Total Procurement Cost.

• Cost Protection & Cost Ceilings.

• Consignment Agreements.

• Value of Extended Payment Terms.

• Stockless Purchasing Agreements.

Procedural & Operational Techniques and Systems That:

• Minimize Customer Cost of Ordering, Storing and Utilization of:– Supplies– Services– Equipment

On Time

• Order Placement

• Expediting

• Supplier Performance Analysis

• Continuous Review

Audits

• Review of Discrepancies

• Purchase Orders

• Invoice Price

• Payment Terms

• Lost Rebates

• Performance Criteria

• Contract Terms and Conditions.

Supply Chain Analysis and Cost Benefit Analysis Techniques

• Products

• Service Levels.

Value of Contracts

• Definition of a Contract

• Laws of Agency

• Express and Implied Warranties

Supplier Performance Standards

• Product Quality

• Pricing

• Discounts

• Rebates

• Service Charges

• Invoicing

• Service Levels

Value Analysis Process

Change Management

• Standardization

• Consolidation

• Re-engineering

Product Utilization Process

• Definition

• Implementation

• MM Role

Resource Analysis

• Process Review

• Clinical Applications

Code of Ethics

• High personal standards

• Agent of the hospital

• Positive attitude

• Best interest of the hospital

• Conflict of interest

• Personal gain

Inventory Distribution Management 201

Supply Chain Management

• Acquisition and Distribution Strategies and Practices

• Improve the Overall Healthcare System Supply Chain.

• Resource Integration

Inventory Strategies

• Consignment Strategy

• Just-in-time Strategy

• Stockless Strategy

• Consolidation Strategy

Inventory Reduction

• Defining Realistic Targets

• How to achieve

Inventory Variance

• Causes

• Corrective Strategies

Facilities Planning Considerations

• Space– On-site vs. Off-site

• Warehouse Design Factors:– Flexibility– Total System Development– Back-up Systems

Receiving Strategies

• Centralized vs. Decentralized

Distribution Strategies

• Automatic Replenishment Systems

• Scheduled Requisitions• Traveling Requisitions• Random Request

System

• Emergency Requisitions• Back-order Systems• Just-in Time Systems• Stockless Systems

Transport Device Strategies

• Carts• Pneumatic Tube

Systems• Automated Guided

Vehicles (AGV)

• Monorail Systems• Conveyors• Tuggers• Cart Lifts• Dumbwaiter

Forecasting Techniques

• Statistical Methods

• Monitor Distributor Performance

Support Service 201:

Sterile Processing

• Decontamination Options and Safety Procedures

• Microbiology 101

• Principles/methods of Sterilization

• Carts

• Decontamination & Sterilization Equipment:

Alternative Methods

• In-house vs. Outsource

Material Flow

• Optimal Layout

• Related Department Locations

• Alternatives

Quality Management

• Bowie Dick Tests

• Biological Tests

• Process Monitors

• External Indicators

• Internal Indicators

ETO

• Work Environment.

Linen

• Distribution

• Utilization

• Pilferage

• Schedules

Linen Processing Equipment

• Selection

• Acquisition

• maintenance

Hazardous Waste Disposal

• Policies and Procedures

• Regulatory Requirements.

• Cradle to Grave

• Salvage

Food Service

• Evaluation and Performance Tools

Universal Precautions

Information Systems 201

• Automated, System-wide Materials Management Information System.

• Functional Requirements

• Data Analysis

Finance 201

• Capital Equipment• Comprehensive Pricing• Annual Objectives• Financial Systems

• Budgetary Expenses• Reimbursements• Cost-Saving Programs• Asst\et Management

Strategic Planning & Leadership 201

• Material Management & Operational Plans

Management

• Management Theories

• Principles of Performance Improvement in Daily Operations

• Process Improvement

• Corporate Compliance Programs.

• Position Descriptions Responsibilities.

• Department Goals and Objectives

Human Resource Issues

• Staffing Requirements

• Union Compliance

• Staff Training and Development

Your Customers

• Define

• Customer Satisfaction Plans

• Communication

• Links

• Measurement Tools.

Do You Know?

• Uniform Commercial Code

• Robinson-Patman Act

• Environmental Protection Agency

• Department of Transportation (DOT)

• Hazard Communication Standard

• Continuous Replenishment Processes

• Vendor Managed Inventories (VMI)

• Safe Harbor Regulations

Professional and Regulatory Standards

• JCAHO

• MDPH

• OSHA

• Title 22

Your Resources

• Purchasing/Materials Management Organizations– Local, State, and National

• GPO Affiliations

• EHCR

The End