Collab 6/20/05 #1

EDM

Martin Cooper, Los AlamosCo-spokesperson for the EDM Project

for presentation to

The EDM CollaborationLos Alamos, NMJanuary 22, 2006

Collaboration Business

Collab 6/20/05 #2

EDM Outline

a) Election of new collaborating institutionsb) Excerpts from the critical decision(CD)-0 documentc) Project organizationd) DOE order 413.3e) R&D funding for FY’06f) Work breakdown structureg) Undertaking work package responsibilitiesh) The next collaboration meeting

Collab 6/20/05 #3

EDM EDM Executive Committee

Doug Beck – University of IllinoisBrad Filippone – CaltechBob Golub – North Carolina State UniversityHaiyan Gao – Duke University

Collab 6/20/05 #4

EDM Excerpts from the CD-0 Document

•The CD-0 document has not been released•Excerpts come from a document provided by Jehanne Simon-Gillo, DOE Office of Nuclear Physics

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EDM Election of New Collaborators

Petitioners approved by the EDM Executive CommitteeUniversity of TennesseeArizona State University

RecruitsMITBoston UniversityArgonne National Laboratory

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EDM CD Schedule

Proposed CD schedule (There is a lot of float in CD4 date):

Funding Profile

CD-0 Approve Mission Need Q1 2006

CD-1 Approve Preliminary Baseline Range Q4 2006

CD-2 Approve Performance Baseline Range Q4 2007

CD-3 Approve Start of Construction Q1 2008

CD-4 Approve Start of Operations Q4 2013

Collab 6/20/05 #7

EDM Funding Profile

•These are actual year dollars.•This is the upper part of the DOE TPC range with no slop allowed.•TPC range includes CDR, R&D, design (PED), fabrication, preops (commissioning).•Dollar amounts are in thousands of dollars.•Schedules imply that you can baseline the project in two years after $1.3M of design and R&D efforts. Starting in FY08, EDM would complete final design and start fabrication.•You may decide that the schedule is too aggressive and that CD2 would happen in FY08 instead.

Collab 6/20/05 #8

EDM Funding Profile

Funding Plan with EscalationCollaboration Review: $17,209kDOE Guidance: $18,300kDOE Guidance 2: $18,300k

0

1000

2000

3000

4000

5000

6000

7000

FY'07 FY'08 FY'09 FY'10 FY'11 FY'12

Fiscal Year

$k(A

ctu

al Y

ear)

Collaboration

DOE Guidance

DOE Guidance 2

Collab 6/20/05 #9

EDM Funding Profile

Fiscal Year CoolaborationFunding

Profile

DOE FundingProfile

DOE FundingProfile 2

FY07 2,400 1,300 1,300

FY08 6,800 3,500 5,500

FY09 5,000 4,450 6,850

FY10 2,200 5,000 4,650

FY11 800 3,000 0

FY12 0 1,050 0

Estimated total

project costs:

17,200 18,300 18,300

Collab 6/20/05 #10

EDM Allowable Project Costs

NP general guidance on how to cost labor to a project in the context of existing research core bases at universities and laboratories:

- University scientific labor should be identified, but wages zeroed out, unless the scientist is acting as a project manager. University engineers, designers and technicians contributing to the fabrication of the project should be costed. Graduate students hired specifically to perform technician activities on the project should be costed at the appropriate hourly rate.

- Laboratory scientific labor (research physicist or accelerator physicist) should also be identified and zeroed out unless the individual is performing well-defined engineer, design or technical tasks that are typically only assigned to engineers, technicians and designers, or project management. If a scientist is performing a task that is best performed by a scientist instead of an engineer, technician or designer, then they are generally not part of the project costs.

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EDM Next Steps

• Identify CPM and FPD by the end of the month. • Provide feedback on CD schedule, cost profile (but be

prepared to live with as is) – January-ish• Define what funds you need for CDR – if you want

funds in January, DOE needs your input by December 12th, otherwise you are looking at February.

• Submit updated R&D request- increments of $50K up to $300K DOE dollars and additional for NSF. Present big picture. Identify which ones could be covered with NSF funding – end of December would be good.

• Get your WBS in order- before CD-1 review

Collab 6/20/05 #12

EDM Next Steps

• Start on drafts of management plan, CDR and acquisition strategy that will all be needed for CD1 review- we need to start iterating on management plan about 6 weeks prior to review and the acquisition strategy 8-10 weeks prior to review.

• Do ping David Arakawa (FNPB FPD) for advice on what to generate for CD1.

Collab 6/20/05 #13

EDM Contract Project Manager (CPM)

• The individual responsible to the funding agencies to document the scientific quality, the fiscal responsibility, and the adherence to schedule of the project

• The individual responsible to track the project and to urge the collaborating institutions to meet their commitments

• The individual responsible to prepare the collaboration for the CD reviews

• MDC has petitioned the EDM executive committee for a recommendation to the collaboration to become the CPM

Collab 6/20/05 #14

EDM Organization Chart

DOE Office of Nuclear Physics

Dennis KovarAcquisition Executive

DOE Office of Nuclear Physics

Jehanne Simon-GilloProgram Manager

Los Alamos Site OfficeEugene Colton

Federal Project Director

NSF Nuclear PhysicsBrad Keister

Program Director

DOE/NSFLANL/EDM

LANL Physics DivisionJack Shlachter

Division Leader

LANL EDMMartin Cooper

Contract Project Manager

EDM SpokespersonsMartin Cooper, LANL

Steve Lamoreaux, LANL

Institutional Principal Investigators

EDM Executive CommitteeSpokespersons

Four PIs

EDM Interface to the NSFContract Project Manager

NSF Funded PIs

Integrated Project Team

Subsystem Managers

Work Package Leaders

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EDM Interactions with the NSF

• CPM is the principal contact by DOE mandate• With a CPM from a DOE funded national

laboratory, the CPM can make no impact on the NSF without the direct involvement of the NSF funded PIs

• We must work out a cooperative arrangement between the project and the NSF

Collab 6/20/05 #16

EDM Organization Chart

DOE Office of Nuclear Physics

Dennis KovarAcquisition Executive

DOE Office of Nuclear Physics

Jehanne Simon-GilloProgram Manager

Los Alamos Site OfficeEugene Colton

Federal Project Director

NSF Nuclear PhysicsBrad Keister

Program Director

DOE/NSFLANL/EDM

LANL Physics DivisionJack Shlachter

Division Leader

LANL EDMMartin Cooper

Contract Project Manager

EDM SpokespersonsMartin Cooper, LANL

Steve Lamoreaux, LANL

Integrated Project Team

Subsystem Managers

Work Package Leaders

EDM Safety Officer

Collab 6/20/05 #17

EDM Integrated Project Team

DOE Federal Project Director (Chair) Eugene Colton

DOE Site Contracting Officer TBD

DOE Program Manager for EDM Jehanne Simon-Gillo

DOE Science Program Manager Gene Henry

NSF Program Manager Brad Keister

LANL Contract Project Manager Martin Cooper

LANL Deputy Contract Project Manager John Tapia

LANL Procurement Operations Manager TBD

LANL Chief Engineer Jan Boissevain

LANL ESSH Lead TBD

ORNL Operations Manager TBD

C-AD Assistant Chair for Administration TBD

Collab 6/20/05 #18

EDM DOE Order 413.3

• A roughly 50 page document that sets the rules for DOE procurement of capital equipment

• For projects between $5-20M, 413.3 defines how the project must be executed

Collab 6/20/05 #19

EDM CD Schedule

Proposed CD schedule (There is a lot of float in CD4 date):

Funding Profile

CD-0 Approve Mission Need Q1 2006

CD-1 Approve Preliminary Baseline Range Q4 2006

CD-2 Approve Performance Baseline Range Q4 2007

CD-3 Approve Start of Construction Q1 2008

CD-4 Approve Start of Operations Q4 2013

Collab 6/20/05 #20

EDM Work for CD-1 by June/August 2006

• Strengthen the collaboration• Fill out the organizational chart• MOUs with Subsystem Managers’ Organizations in

draft form• Complete conceptual engineering• Values Engineering Assessment• Complete most of the R&D• Conceptual Design Report (CDR)• Risk Analysis• Alternatives Analysis• WBS (Resource Loaded) and WBS Dictionary• Hazard and Safety Analysis• Preliminary Project Execution Plan• Acquisition Strategy

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EDM CD-1 Priorities

• Funding Profile• Federal Project Director• Gantt Chart for CD-1

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EDM Work for CD-2 by August 2007

• Complete preliminary engineering?• Complete all of the R&D• Get NSF funding in place• Technical Design Report (TDR)• Risk Analysis• WBS and WBS Dictionary• Project Execution Plan• Acquisition Strategy

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EDM Project Safety

• DOE Order 413.3 will be revised to expressly require the highest safety standards

• EDM will be done at a national laboratory - ORNL

• Two stories

Collab 6/20/05 #24

EDM Teleconferences with DOE

• One hour at 11 AM MST on the third Thursday of every month

• On occasion, MDC may call on collaboration members to participate

• Regular participants:• DOE

• Jehanne Simon-Gillo• Wlodek Guryn• Gene Henry• Eugene Colton?

• EDM• Martin Cooper• John Tapia• Bill Louis – LANL NP Program Manager

Collab 6/20/05 #25

EDM Coffee Break

• Enjoy!

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EDM R&D Priorities

Highest Priority1. 3He relaxation time from T = 0.5-4.0 K at the proper concentration, including

a SQUID NMR signal2. Neutron storage time at ~4 K in a cell coated with deuterated polystyrene3. Light collection design with the expectation of ~40 photoelectrons4. Reliable valves5. Understanding the geometric phase systematic error6. 4He dielectric strength at low pressures or for a presurized superfluid

Moderate priority1. Surface HV breakdown of acrylic and the Kerr effect2. 3He evaporator3. 3He injector volume test4. Beamline and measurement cell neutronics Monte Carlo

Quite Useful1. Magnet development2. Atomic magnetometers3. Laser induced flourescence

Collab 6/20/05 #27

EDM The Request - $300k

The following is a prioritized list for a funding request to your office for the EDM project FY'06:• $87k to LANL for engineering and project management/CDR

development• $87k to the University of Illinois for 3He relaxation time/SQUID

measurements and project engineering, split roughly equally• $25k to Duke University for 3He and light detection studies• $50k to North Carolina State University for field gradient systematic

studies• $25k to Caltech for magnet and shielding development• $25k to UC Berkeley for high voltage studies using the Kerr effect.We are postponing neutron guide and fluorescence studies as a cost savings for this year.

Collab 6/20/05 #28

EDM The Request - $300k

The bigger funding picture for EDM funding includes:$100-200k to the universities for R&D, primarily for Caltech and

Illinois, from the NSF. An NSF grant could reduce the DOE load above but would come much later in the FY.

$115k for Paul Huffman and Bob Golub at NCSU as a capital equipment request to Gene Henry. There is complete overlap with the request above and this request to Gene. The LANL commitment to NCSU may inhibit LANL finishing its R&D program.

$50-75k for CDR/project management from Don Rej, head of LANL's Office of Science

$200k for 3He diffusion studies and equipment from LANL LDRD$300k for technicians and engineers from LANL LDRD for R&D (The

balance of LDRD funding pays physicists' salaries.)The Duke and NCSU people wanted me to ask if any granted funds tothem could go directly to TUNL instead of going through LANL.

Collab 6/20/05 #29

EDM The Grant - $150k less $5k

• $00.0k to LANL for engineering and project management/CDR development

• $60.0k to the University of Illinois for 3He relaxation time/SQUID measurements and project engineering, split roughly equally

• $17.0k to Duke University for 3He and light detection studies• $34.0k to North Carolina State University for field gradient

systematic studies• $17.0k to Caltech for magnet and shielding development• $17.0k to UC Berkeley for high voltage studies using the Kerr effect.

Collab 6/20/05 #30

EDM Work Breakdown Structure (WBS)

• Needs to be reviewed to see that it makes sense• Needs to be brought into conformance with DOE standards

• Some complaints from Simon-Gillo• Some complaints from the LANL review committee

Collab 6/20/05 #31

EDM WBS Subsystem Managers

Neutron Beam Line and Shielding

Cryogenics, 3He Systems, Atomic Beam Source and Interface

Magnets and Magnetic Shielding

High Voltage, Measuring Cells, Light System, SQUIDs

Electronics, Computers, Simulations, Data Analysis

Conventional Construction

Integration and Commissioning

Collab 6/20/05 #32

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k)

Leader

Neutron Beam Line and Shielding

Beam Splitter 467 1476

Splitter Magnets 459 242

Spin Precession Magnets 317 132

Beam Line Shielding 44 15

Experimental Hall Shielding 106 105

Collab 6/20/05 #33

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

Cryogenics, 3He Systems, Atomic Beam Source and Interface

Upper Cryostat and Radiation Shield 973 994

4He Purifier 450 261

Polarized 3He Storage Region 345 150

Lower Cryostat and Radiation Shield 745 1041

He Tubes & Holding Coils 281 102

He Refrigerator 524 1240

2nd Dilution Refrigerators 820 803

Cryogenic Support Equipment 290 374

Polarized 3He Transport 379 33

Collab 6/20/05 #34

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

Magnets and Magnetic Shielding

5 Layer Conventional Shield 502 1001

Superconducting Shield 1016 143

Ferromagnetic Shield 589 79

Magnetic Penetrations 884 49

Constant Field Coil 1022 173

Gradient Coil

Pi/2 Coil 868 30

Dressed Spin Coil 1022 202

3He Polarization Holding Coil 379 173

Field Monitors 913 121

Collab 6/20/05 #35

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

High Voltage, Measuring Cells, Light System, SQUIDs

Gain Capacitor 462 73

Electrodes and Corona Dome 402 41

Connecting HV Line 280 20

Kerr Rotation HV Monitor 225 43

Measurement Cells 184 153

Valves 768 812

SQUID System 913 77

Light Guides 248 88

Cryogenic Feed Through 259 39

Photomultiplier Tubes 60 22

Collab 6/20/05 #36

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

Electronics, Computers, Simulations, Data Analysis

Electronics & Cables 126 291

Computers 224 87

Data Acquisition

Data Analysis

Neutron Transport Simulation

Neutron Induced Background Simulation

Signal Simulation

Collab 6/20/05 #37

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

Conventional Construction

Platforms 180 160

Electrical Plant 305 299

Plumbing 297 340

Mechanical Supports 583 457

Counting House 42 20

Collab 6/20/05 #38

EDM WBS Work Package Leaders

Subsystem Work Package Days Cost ($k) Leader

Integration and Commissioning

Mechanical Assembly of Parts 315 338

Vacuum Checking 42 24

Trial Cool Down and Operation 158 169

Commissioning 118 85

Collab 6/20/05 #39

EDM Undertaking Resonsibilities

• At the next collaboration meeting, as many names as possible need to filled into the list of subsystem managers and work package leaders as possible

• The blanks will tell us tell us where we need to recruit new institutions

• Homework: • Between now and the next collaboration meeting, think

through what your institution can commit to doing• Be prepared to state what responsibility you will

undertake• Negotiate affiliations to team on larger projects

• Do not over commit

Collab 6/20/05 #40

EDM The Next Collaboration Meeting

• Week of March 6-10, 2006• At NCSU