Manpower Optimization & Increase Efficiency of...

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Manpower

Optimization &

Increase Efficiency

of staff under SSE/Bridge

of Engineering Department over Jodhpur & Bikaner Division

(No. G/HQ/WS/463/13/ENGG./JU/2017-18)

GUIDED BY STUDIED BY

PRADEEP KUMAR MALIK 1 D K SHARMA, CWSI/JP

Sr. ADGM & AWSO/NWR/JP 2 R R K SINGH, CWSI/JP

3 AJIT KUMAR, WSI/JP

WORK STUDY ORGANIZATION

NORTH WESTERN RAILWAY

JAIPUR

http://10.141.2.19/Downloads/rlylogo/red_logo/pages/1.361cmx1.361cmlogo.htm

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EXECUTIVE SUMMARY

Sr. No. 13

Study No.

G/HQ/WS/463/13/Engg./JU/2017-18

Subject

Manpower optimization and increase efficiency of

staff under SSE(Bridge) of Engineering department

over Jodhpur & Bikaner division.

Area Jodhpur & Bikaner division.

Division Jodhpur & Bikaner

Department Engineering

Terms of Reference Assessment of Man Power requirement

Present Cadre

Sanctioned Cadre 63

On Roll 34

Vacancy 29

Projected Cadre 47

Projected Surplus

Man Power 16

Total No. of

Recommendations 01

Financial Implication

Rs. 74.78 Lac per annum

Month of Circulation November, 2017

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INDEX

Chapter

No. Contents Page No.

I Introduction 4

II Acknowledgement 5 -

III Synopsis 6 7

IV Cadre, Duties and its jurisdictions 8 10

V Critical Analysis 11 19

VI Meeting with officer’s level 20 21

VII Conclusion and Recommendations 22 -

VIII Financial Implications 23 -

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CHAPTER-I

INTRODUCTION

Benchmarking is a continuous process of comparing different units and

identifying which one is the best in the business, followed by learning how this

excellence was achieved and then setting out to improve the efficiency of those units,

which were left behind. If this concept is implemented, it will result in large

reduction in the cost and make significant contribution in improving the efficiency of

various Divisions of the Railways.

Jodhpur & Bikaner division are major divisions of North Western Railway.

There are one Bridge Inspector depot available at JU. Painting and major erection

works are being done through contract and hence the workload of the bridge staff has

got reduced to a greater extent. This study has been undertaken to assess the staff

requirement for the reduced workload.

The SSE/Bridges is vested with the responsibility of maintaining the

superstructure of bridges (Span 12.2 m and above) and other installations in his

jurisdiction. The SSE/Bridges has to maintain the following:

i) Superstructure of Bridges (Span 12.2 m and above) that hold the

Permanent Way.

(a) Steel Girders b) PSC/RCC Girders

ii) W/S Crane Girder

iii) EOT Crane

iv) Turn Table

The inspection & maintenance work of FOB has now been shifted to

SSE/Works. Other maintenance activities, including maintenance of

substructure of bridges, are carried out by the Divisional staff.

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CHAPTER-II

ACKNOWLEDGEMENT

The Work study team expresses sincere thanks to Sh. Shikhar Maru Dy

CE/(Bridge Line)/NWR/JP, Sh. R. B. Meena, AEN/Bridge/JU, Sh. R. S.

Manjhi Sr. Section Engineer/Bridge/JU & R. K. Goyal, Sr. Section

Engineer/Bridge/JU and staff of Bridge Engineering department for the

cooperation extended by them in conducting the study.

METHODOLOGY ADOPTED

The following techniques of method study as well as work measurement

have been applied to conduct the study:-

i) Data collection and its critical analysis to arrive at factual status of

present working.

(PCE/NWR/JP letter no. 318/1/ ETKM dated 04.06.2007 was referred

for assessment of workload in terms of ETKMs) Annexure-C.

ii) Hold discussions at various levels with a view to produce fruitful results.

iii) Sample check and spot observations.

iv) Reassessment of manpower requirement by applying Indian Railway

Benchmark and Indian Railway Average Benchmark.

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CHAPTER-III

SYNOPSIS

Indian Railway is one of the biggest transportation organizations among all

other transport organizations in the country. In fact the Railway is backbone of the

country’s transport systems. In the recent times, Railway is facing tremendous

competition from road and air. Indian Railways has begun to loose out freight traffic

to the Roadways since the last decade, despite its inherent advantages of being

environment friendly and more reliable. Today the Railway’s freight share stands at

approximately 35% against 64% two decades ago. This slow down in freight loading

has eroded Railways’ revenue. In the time of competition transport system should not

only be agile, prompt and amenable but also financially viable. In order to bring

economy in expenditure, optimum utilization of manpower, machine and material

will have to be ensured.

Indian Railways’ prime motto is to provide the cheap and best transportation

services to their users at a desired level of safety, security and punctuality. Being a

large organization it plays a vital role in the Indian economy. These days, Indian

economy is facing tough time, so it is the collective responsibility of every

government organization to keep close watch on its expenditure and check the

outflow of revenue accordingly.

In Railways, the process of absorption of modernization has started and is still

in progress in every sphere of the system. The air brake stock has been replaced by

conventional stock, steam traction replaced by diesel and diesel by electric stock,

piecemeal loading replaced by block rake loading/ point to point loading, old type of

special mechanical interlocking replaced by Route Relay Interlocking and semaphore

type signals replaced by color light signals. As a result, certain activities have

become fully redundant/ obsolete for the existing system. These technological up

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gradations have shown considerable improvement in the efficiency and manpower

productivity in Railways.

Keeping in view all these points, SDGM has approved to conduct work study

of staff under SSE/Bridge/Jodhpur & Bikaner with a view to assess the staff

requirement as per the existing workload.

During the conduct of study, the team picked up/collected requisite data of all

the activities carried out in SSE/(Bridge)/JU over Jodhpur & Bikaner division. To

arrive at the actual requirement of staff, the team held discussions at various levels

and kept practicability in view.

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CHAPTER-IV

CADRE DUTIES AND ITS JURDICTIONS

4.1 Cadre Position of Bridge Staff:-

4.2.0 PRESENT SCENARIO

Dy. CE/Bridge Line/JP is over all in charge of entire Bridge staff over JU &

BKN division, assisted by AEN/Bridges/JU. There is one Bridge Depot based

at Jodhpur which is under the direct supervision of SSE/Bridge/JU. The

SSE/Bridge inspection is assisted by JE/Bridge, Technicians and Bridgeman

staff.

4.2.1 MAIN DUTIES OF BRIDGE INSPECTOR AND OTHER STAFF:-

Duties of Bridge Inspector:

He is responsible for carrying out the detailed inspection of:

i) All welded, PSC, RCC, Composite girders & ROBs and their bearings.

ii) Girders kept under observation once a year or at intervals specified by the

Chief Bridge Engineer.

iii) Technical inspections of Super structure including bearings of all steel

grinders of span 12.2m and above, RCC, PSC once in five years on a planned

S.N Category

GP Pay

Level

Sanction O. R Vac.

1 SSE/Bridge 4600 7 2 2 0

2 JE/Bridge 4200 6 1 0 1

3 MCF/Bridge 4200 6 2 0 2

4 Bridge Tech. Gr.I 2800 5 5 1 4

5 Bridge Tech. Gr.II 2400 4 2 3 +1

6 Bridge Tech. Gr.III 1900 2 2 2 0

7 Bridgeman 1800 1 49 26 23

Total staff 63 34 29

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basis, welded girders once in three years and distressed bridges every year or

once in three months, as per the category defined.

iv) Other nominated steel structures like OHE Cranes are being inspected by him

once in a year.

v) He has to record the details of each one of the inspection items in the bridge

register maintained for the purpose.

vi) He has to maintain the following structures in good condition by taking

immediate action to carry out necessary repairs, painting, oiling and greasing,

etc.

(a) Superstructure and bearing of all steel bridges of span 12.2m and

above, PSC girders.

(b) Other steel structures as specified by Chief Engineer.

(c) He is responsible for erection of steel grinders and PSC girders for all

major bridges,

(d) He is responsible for the accountal and periodical verification of

stores, tools and plants in his charge.

4.3.0 JURIDICTION OF SSE/BRIDGE/JU:-

Jodhpur Division:

a) SMR-BLDI Section

b) FL-DNA Section

c) RKB-JSM Section

d) LN-MJ Section

e) MTD-JU Section

f) SMR-BME Section

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4.3.1 EOT CRANE:

1 EOT Crane at Workshop and C&W JU/BGKT 8 Nos.

2 EOT Crane at Workshop and C&W JU/BGKT 2 Nos. under

construction

4.4.0 Bikaner Division:

a) BKN-HMH-BTI Section

b) SOG-APH Section

c) HMH-SDLP Section

d) RE-HSR-BTI Section

e) ROK-BNW Section

f) RE-SDLP Section

4.4.1 EOT CRANE:

1 EOT Crane at Workshop and C&W JU/BGKT 2 Nos.

4.4.2 SSE/Bridge/JU office functions from 8.00 hrs. to 12.00 hrs & 13.00 hrs. to

17.00 hours on all days except Sundays in the month from Sept. to March and

7.00 hrs. to 12.00 hrs. & 14.00 hrs. to 17.00 hours on all days except Sundays

in the month from April to August. The Artisan staff report for duty in the

morning and they are allocated work on weekly basis, depending upon the

regular needs and regular inspection programme as per the chart given by the

Headquarters.

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CHAPTER-V

CRITICAL ANALYSIS

5.0.0 Bridge Engineering department of JP, JU & Division is working under the control of

Dy. CE/Bridge line/NWR. To arrive at a factual conclusion on requirement of Bridge

staff of Jodhpur & Bikaner division, the team applied on-the-spot observations and

held discussions at various levels and applied Bench Marking.

5.1.0 APPLYING BENCH MARKING NORMS:-

Since manpower is the biggest component of expenditure of Indian Railway,

rightsizing of manpower to reduce unit costs is an effective way to increase

efficiency of Indian Railway. Railway Board’s vide letter No. 2016/E&R /2(8)/1

Dated 06.06.2017 has also desired to optimize the manpower of Jaipur and

Jodhpur division of North Western Railway as per average Benchmarking of

Indian Railway.

Benchmarking offers us a solution for reduction and redistribution of staff and can be

a very handy tool for rightsizing of Indian Railway.

Benchmarking is the continuous process of comparing different units; identifying

those who are the best, then learning how this excellence was achieved and then

setting out to improve the efficiency of those which are trailing behind.

Bench marking is being implemented not only on Indian Railway, but also on units

other than the Railways. Even for those Technical staff, for which specific yard

sticks are derived, bench marking is being exercised, because the yard sticks were

framed in olden days according to the then working pattern. Now in this competitive

world of computer era with new technology, those yard sticks are outdated.

Therefore, bench marking is being observed everywhere.

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5.2.0 THE REQUIREMENT OF STAFF AS PER BENCH MARKS NORMS:-

5.2.1 Calculation for No. of ITKM maintained in Jodhpur Division:-

a) Water way of Major & Important Bridges(Steel Bridges)

S.N. Section Water way in M

1. FL-DNA Section 317.20

2. MTD-JU Section 24.40

3. SMR-BLDI Section 1823.9

4. SMR-BME Section 61.00

5. RKB-JSM Section 36.60

Sub-Total 2263.1

b) Water way of Major & Important Bridges (PSC Bridges)



2. LN-MJ Section 414.80


Sub-Total 976.0

c) ROB & EOT Crane etc.



2. JU-MTD Section 163.31

3. RKB-JSM Section 62.73

4. JU-LN Section 50.70

5. LN-MJ Section 80.76


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7. SMR-BME Section 40.10

8. SMR-MBF Section 97.45

9. BKN-MTD Section 47.00

10. EOT Crane 201.0

11 Newly constructed ROBs 1192.20

Sub-Total 2051.6

Total 5290.70

d) Calculation of ITKM of Jodhpur Division.

a) 100M of waterway of major & important Bridge per

Track

= 3 ITKM

b) 3239.10 m of water ways of Major & Important Bridges = 3239.10x 3/100

= 97.173

= Say 98 ITKM

c) 100 M of water way of Minor Bridge, Tunnel, FOB,

ROB etc per Track

= 2 ITKM

d) 2051.60 m of water ways of minor Bridges, FOB, ROB

etc

= 2051.6 x 2/100

= 41.032

= Say 41 ITKM

No. of ITKM maintained by JU division (b+d) = 98+41

= 139 ITKM

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5.2.2 Calculation for No. of ITKM maintained in Bikaner Division:-

a) Water way of Major & Important Bridges (Steel Bridges)


1. SOG-BKN Section 122.0

2. SOG-APH Section 170.80

3. BTI-SOG Section 146.40

4. RE-HSR Section 18.30

5. HSR-BTI Section 219.60

6. ROK-BNW Section 50.60

7. HMH-SDLP Section 318.20

TOTAL 1045.9

b) Water way of Major & Important Bridges (PSCBridges)


1. RE-SDLP Section 243.80

TOTAL 243.80 say 244.0

c) ROB & EOT Crane etc.


1. BKN-BTI Section 227.53

2. RE-BTI Section 377.56

3. RTGH-RE Section 52.48

4. LGH-PLC Section 15.30

5. HMH-SDLP Section 68.21

6. Newly constructed ROBs 1245.32

7. EOT Crane 106.0

TOTAL 2092.4

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d) Calculation of ITKM of Bikaner Division.

a) 100M of waterway of major & important Bridge per

Track

= 3 ITKM

b) 1289.9 m of water ways of Major & Important Bridges = 1289.90x 3/100

= 38.697

= Say 39 ITKM

c) 100 M of water way of Minor Bridge, Tunnel, FOB,

ROB etc per Track

= 2 ITKM

d) 2092.4 m of water ways of minor Bridges, FOB, ROB

etc

= 2092.40 x 2/100

= 41.848

= Say 42 ITKM

No. of ITKM maintained by JP division (b+d) = 39+42

= 81 ITKM

5.2.3 CURRENT BENCH MARK OF JU DIVISION:-

No. of ITKM is maintained by JU & BKN division = (139+81)=220

On Roll Staff Cadre of the division = 34

Current Bench Mark = 34/220 Men/ITKM

= 0.15 Men/ITKM

5.2.4 Staff required as per Bench Mark norms:-

As per Railway Board letter no. 2006/E&R/2800/Rly/Imp./Vol.V/Corr.

Dated 20.05.2009 Bench marking norms of Bridge staff under SSE/Bridge/JU

are as under :-

Norms IR Avg BM Current Benchmark Division IRBM

Divisions < 500

ITKM

0.12/ITKM BVP 0.02/ITKM

Divisions > 500

ITKM

0.09/ITKM BSP,NGP,MAS,WAT 0.04/ITKM

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JU Division comes under the category of Division < 500 ITKM. If current

Benchmarking, as above, is taken into consideration the minimum staff

requirement comes out to = 220 x 0.02 = 4.40 men Say 5 men. However, if

the calculation of staff requirement is done in a liberal way and IR Average

of April, 2017 is taken into consideration, the staff requirement comes out to

=220 x 0.12= 26.4 Say 27 men.

Staff Sanctioned = 63

Staff required = 27

Surplus = 36

Thus, 63 - 27 = 36 posts are in excess to the requirement with respect to

required posts considering IR average benchmarking.

5.3.0 The requirement of staff as per work load:

5.3.1 The staff requirement has been arrived based on the practice followed by other

divisions for similar work and the work study reports which were already

approved by headquarters. The requirement of man days for each activity such

as inspection, painting, greasing and other miscellaneous works is tabulated in

the following paragraphs.

5.3.2 The work load is assessed based on the following:

i) Inspection of Girders

ii) Inspection of other structures

iii) Painting of Girders

iv) Painting of other structures

v) Greasing of Girders

vi) Miscellaneous activity

vii) Workshop

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5.3.3 Schedule of Inspection:

PSC Girders - Once in a year

Welded Girders - Once in three years

Riveted Girders - Once in five years

5.3.4 Painting:

Steel Girders - Once in five years

5.3.5 Calculation of Man days requirement:

Jodhpur division:

SN Activity Scope Man days

per 100

m of

waterway

Total man

days

required

Total man

days required

considering

journey

period(x1.25)

Total man days

required

considering

future increase

in scope of

work (x1.25)

1

General inspection

(80% of total water

way of all bridges)

4086.16 50 2043.1 2553.9 3192.31

2

Detailed inspection

(20% of riveted

girders)

1021.54 100 1021.5 1276.9 1596.16

3

Detailed inspection

(20% of riveted

girders)

650.199 100 650.2 812.7 1015.94

4

Oiling & Greasing

(33% of steel bridges

without E.B

565.775 100 565.8 707.2 884.02

5 Patch painting (5% of

steel girders) 113.155 40 45.3 56.6 70.72

6 Repairs (5% of total

linear waterway) 222.1925 100 222.2 277.7 347.18

7 Special works (2% of

total waterway) 102.154 100 102.2 127.7 159.62

8 Supervision of painting

by contractual work 452.62 20 90.5 113.2 141.44

9 Watchmen - - - 712.0 712

Total Man days required 4740.7 6637.9 8119.39

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Bikaner division:

SN Activity Scope Man days

per 100

m of

waterway

Total man

days

required

Total man

days required

considering

journey

period(x1.25)

Total man

days required

considering

future increase

in scope of

work (x1.25)

1

General inspection

(80% of total water

way of all bridges)

2705.84 50 1352.9 2029.4 2536.73

2

Detailed inspection

(20% of riveted

girders)

676.46 100 676.5 1014.7 1268.36

3

Detailed inspection

(20% of riveted

girders)

233.508 100 233.5 350.3 437.83

4

Oiling & Greasing

(33% of steel bridges

without E.B

261.475 100 261.5 392.20 490.27

5 Patch painting (5% of

steel girders) 52.295 40 20.9 31.4 39.22

6 Repairs (5% of total

linear waterway) 222.1925 100 222.2 333.3 416.61

7 Special works (2% of

total waterway) 67.646 100 67.6 101.5 126.84

8

Supervision of

painting by

contractual work

209.18 20 41.8 62.8 78.44

Total Man days required 2877.0 4315.4 5394.29

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5.3.6 Manpower calculation for Jodhpur & Bikaner Division:

Division Total

Man

days

required

Total

manpower

required as

per

workload

ITKM Total

manpower

required

as per

IRBM

Sanctioned

cadre

On

Roll

Vacancy Current

Benchmark

Jodhpur 8119.39 27.90 139.00 16.68

63 34 39 0.15 Bikaner 5394.29 18.54 81.00 9.72

5.3.7 No. of man days availed per year:-

No. of days per year = 365

Less deduction

CL = 10

National holiday = 12

Rest/Sundays = 52

Total = 74

Net man days available per year = 365 – 74

= 291

a). Requirement of staff for SSE/Bridge/JU & BKN

Total man days required = (8119.39+5394.29)=13513.68

No. of man days available per year = 291

No. of man required per day = 13513.68/291

= 46.43 Say 47

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CHAPTER-VI

MEETING WITH OFFICER’S LEVEL

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CHAPTER-VII

CONCLUSION & RECOMMENDATION

7.0.0 On the basis of above work study the conclusion and Recommendation is

as under:-

7.1.1 Current Benchmarking of Indian Railway comes out to 0.12. In comparison

of Indian Railway Average Benchmark of Jodhpur and Bikaner division is at

much higher side i.e 0.38

7.1.2 Some of the important bridges in Western Railway are located in coastal

area along with the effect of chemical effluent which causes severe corrosion

in steel girders. Therefore more Staff are deputed for cleaning & patch

painting throughout the year. Whereas, Jodhpur and Bikaner division lies in

dry desert area of India where there is lesser chances of corrosion in steel

girders. So, less staff will be required in compare to Western Railway.

7.1.3 In Jodhpur and Bikaner division, the cleaning and patch painting work has

almost been outsourced.

7.1.4 The Benchmark of Western Railway is lowest in Indian Railway but if we

taken in account the Indian Railway Average Benchmarking the requirement

of staff comes to 16, against a sanctioned cadre of 39.

7.2.1 Recommendation: -

After thorough analysis of ITKM, Bridge section of Jodhpur & Bikaner Division,

the work study team is of the opinion that as per ITKM 27 staff are quite sufficient

to handle the existing workload. Keeping the lenient view, the existing workload

and in future additional workload, Dy. CE/Br. Line/JP has desired to hold 47 posts

of Bridge Section. Thus, 63 – 47 = 16 posts) (16 vacant post of Bridgeman of

GP-1800) are surplus which may be surrendered forthwith.

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CHAPTER-VIII

FINANCIAL SAVINGS

8.0 Financial Savingss: -

With the proposal of surrender of 16 posts of Group ‘C’ (GP-1800) the recurring

savings per annum in money value amount to as given below:-

S.

No. Designation

Grade

Pay

Mean

pay of

pay

matrix

DA @

5%

Total

Money

value

No.

of

posts

Total

saving/

month

Total

saving/

year

1 Bridgeman 1800 37450 1498 38948 16 623168 7478016

Total recurring savings per annum comes to approx. Rs.74.78 Lac.

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