Presented by:

Commissionerate of Geology & Mining

Industries & Mines Department,

Government of Gujarat

MAGIC : (Mineral Administration and Governance Using ICT)

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ILMS – (Integrated Lease Management System)A Integrated Web Portal

(http://geomining.gujarat.gov.in/)

I. Information DisseminationII. e- Payment (RTGS/NEFT + Online

Internet Banking) – Cyber TreasuryIII. ATR (All Time Royalty Pass)IV. e-Return (Lease Holder / Stockist)V. Integrated Demand RegisterVI. Delivery Challan (for mineral

stockist)VII. Online Lease/Permit Application

B. Integrated Innovative Services

I. Hand Held TerminalII. Cyber Treasury

(online Internet banking)III. Mobile based Application for

Royalty pass and Verification of Royalty pass

(n)Code Solutions

Infrastructure Procurement and

Network Restructuring

ePayment System

E-Royalty Pass System

eReturn and Demand Register

E-Delivery Challan /Application

Online Lease Application with GIS

System Integration

Leaseholders

Approx. 7000

Stockiest

Approx. 3500

District Office

(25 Offices)

2

Stake holders’ Participation

Stakeholders

Partner Banks

(n)Code

State Governm

ent

Commissioner of

Geology & Mining

District Geologist

Office

Lease / Permit Holder

Weigh Bridge Holder

IBM

Mineral Stockist

Stakeholders Type

Stakeholder 2013-14

Quarry Lease 6400

Mining Lease 1100

Quarry/Dump Permit 1500

Mineral Stockiest 1200

District Office 32

Commissioner ofGeology and Mining

1

Industries and MinesDepartment

1

Weigh Bridge owners >1000

Partner Bank(HDFC, Bank ofBaroda, SBI, DenaBank)

4

3

ILMS Life Cycle : ICT

Manual / Online Lease Application

Lease Application

Scrutiny

Lease Physical

Verification

Lease Approval / Rejection

E-Payment – 9 Types of Payment Via RTGS / NEFT through Created Virtual Account + Internet online Banking

E-Royalty Pass Generation using Web Application

E-Return – Online Submission of Mineral Production / Dispatch Details

Submission of Royalty Passes to District Office

E-Delivery ChallanApplication and Approval

E-Delivery ChallanGeneration using Web Application

Stockiest

Leaseholder

Enhance Features Incorporated

Hand Held Terminal to Generate Royalty Pass

M- Governance

GIS Based Mineral Administration & LIDAR Based Survey

Command and Control Room Setup

RFID based Vehicle Tracking / Monitoring

Pre IT Enabled Process Future

4

Increased efficiency (through IT Enabled Process)

MANUAL PROCESS as Drawbacks IT ENABLED PROCESS as Benefits

PAYMENT CHALLAN SIGN Lessee have to get Challan from District Office Get Signature and Stamp on the Challan Pay the Royalty/Other amount to designated

Bank

E-PAYMENT Money Transfer through RTGS / NEFT / Internet Banking +

Online Internet Banking Procedure through one's own bank to appropriate budget code

Confirmation through Internet Accurate MIS is generated for all the Transaction

ROYALTY PASS STAMPING Present the Paid Challan / Note down the

Challan details in manual register Issue the Royalty pass - serial number wise Stamping on each page of Royalty Pass Book

ALL TIME ROYALTY PASS Real Time issuance of Royalty Pass from their lease site Optimize cost and time saving Effective report mechanism for royalty pass issued Integration with Weigh Bridge/Stockiest for quantity

verification

MONTHLY RETURN Monthly forms (J,F9,F3,F8) submitted on simple

paper (typed or handwritten)

E-RETURN Timely Submission of onLine e-Return by lease holder as

per GMMCR and MCDR Act. Integration with Demand Register Statistical Report Generation

DEMAND REGISTER Manual entry of various information Difficult to calculate the interest / royalty

difference, adjustment of various dues etc. into manual demand register

Tough task to carry forward all entries / calculations month-wise for each lease holder

E-DEMAND REGISTER Automatic fetching of various Royalty / rent paid Mineral production / dispatch information on demand

from e-return Easy to calculate overdue amount, interest calculation etc

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MANUAL PROCESS as Drawbacks IT ENABLED PROCESS as BenefitsNEW LEASE APPLICATION Manual Submission of New Quarry/Mining

Lease Application Tracking/Status of Application is Manual

process

WEB BASED NEW APPLICATION Online Submission of New Application Availability of Online Status of New Quarry/Mining

Lease Application

DELIVERY CHALLAN Physical Application and Royalty Pass received

submission Manual verification of Royalty pass and

tonnage calculation Issuance of delivery challan pass book and

stamping on each page

e-DELIVERY CHALLAN PASS Online Receiving of e-Royalty Pass Cumulative mineral stock updates Online Delivery Challan application verification and

approval Triplicate copy of e-Delivery Challan pass issuance

WEIGH BRIDGE Manual capturing and declaration of Weigh

bridge used by lease holder Monthly / fortnight reconciliation of excess

royalty difference to be taken

ONLINE WEIGH BRIDGE Each e-Royalty pass indicate the Weigh bridge to be

used by lease holder Auto deduction of excess royalty deduction through

online system for each e-Royalty pass Auto generated reconciliation MIS report for excess

royalty difference deducted pass wise

Increased efficiency (through IT Enabled Process)

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Integrated Dash Board

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Royalty Collection System (RTGS / NEFT + Cyber Treasury )Sample RTGS/NEFT Form Virtual Account Created By Bank

Average 88% Revenue Received through Banking System : (Rs in Crore)

0

129.53

520.64

677.23

826.43751.21

355.1 344.43

105.41 88.11 96.54 52.14

0

200

400

600

800

1000

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14

Online (RTGS/NEFT) Offline (Treasury Challan)

Rs. In Crore 8

(Integrated Cyber Treasury )

9

ATR – (All Time : Royalty Pass Generation)

10

All Time Royalty PassTriplicate Royalty Pass Results Achieved – Financial Year wise

Royalty Pass Generation

0.00

20.00

40.00

60.00

80.00

100.00

120.00

140.00

160.00

2010-11 2011-12 2012-13 2013-14

29.45

81.96

126.67

144.68

e-Royalty Pass (In Lacs)

Financial Year

11

E-Return Dashboard : eReturn Filing

6953

5666264946

69070

0

10000

20000

30000

40000

50000

60000

70000

80000

2010-11 2011-12 2012-13 2013-14

Online e-Return Submission

Financial Year

Financial YearOnline e-Return Submission

2010-11 6953

2011-12 56662

2012-13 64946

2013-14 69070

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Delivery Challan : For Mineral Stockist

PROCESS FLOW:• Receiving of Mineral from Lease Holder• Automatic Cumulative Stock updates• Stock Approval for Processed Mineral / New form of

mineral for Second mode of transportation• Specific quantity will be allowed for transportation

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Delivery Challan : For Mineral Stockist

2.63

22.87

32.05

0.00

5.00

10.00

15.00

20.00

25.00

30.00

35.00

2011-12 2012-13 2013-14

e-Delivery pass : For Mineral Stockist

Financial Year

(In Lacs)

Financial Year e-Delivery pass (In lacs)

2011-12 2.63

2012-13 22.87

2013-14 32.05 14

Mineral Stockist e-Return (F1,F2, G1, G2)

F1, F2 : Commercial UsersG1, G2 : Industrial Users

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Demand Register to be Filled up by : District level

To be filled for : : Production + Dispatch + Grade wise Royalty rate + Interest Calculation etc

: On Month Basis for all lease holder

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Electronic Demand Register

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Innovation – Hand Held Terminal

Pro’s Con’s

Portable Handy Device to Generate e-Royalty Pass Battery Backup

Requires only GPRS enabled SIM Card Triplicate Pass Length

Easy in Operating Maintenance of Device

GPS Authentication for Generating Pass with in the lease Area

Hand Held Terminal - To facilitate Lease Holder to avail Royalty pass for in Remote areas where LowConnectivity and Irregular Power supply are available. Simple Procedure to input data in device andgenerate royalty passes through GPRS Connectivity. Real time Royalty deduction and integration withATR makes device Robust and Easy to use.

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Outcomes : (e-Governance)

Stakeholder Indicators Before ILMS After ILMS

LeaseholderTime taken for the payment of Advance Royalty

1-2 day30 minutes through

RTGS/NEFT

LeaseholderTime taken for Royalty Pass Generation

1-3 day 2 minutes

LeaseholderTime taken for Monthly Return submission

1 day 15 minutes

LeaseholderAverage money transfer time till the realization at CGM

1 day 1 hour

Leaseholder Average Delivery Challan Issue Time 1-3 day 2 minutesMineral Stockist

Application Approval >7 Day 10 minutes

Mineral Stockist

Delivery Challan 1-3 Day 2 Minutes

Weigh bridgeNet weight of mineral and deduction of excess mineral

1 week for reconciliation

2 Minutes

Improvement in Service Delivery

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Awards & Recognitions

e-Governance in Mineral Administration in G2B (Govt. to Business) Category“ from Computer Society of India, CSI –Nihilent award 2011

e-Governance in Mineral Administration in G2B (Govt. to Business) in Public Choice Category“ from eIndia Award 2011.

CGM’s IT partner is awarded for its excellence in “Leveraging IT for Business Performance” by Canon India Ltd

16th National e-Governance Award received in Year 2013

Evaluation by Independent Agency

► Independent qualitative study for “Use of e-Governance in MineralAdministration” by Technocrat Consultants – www.technocratgroup.com andapproach adequacy by ISOQAR U.K.

► The impact of e-Governance initiatives has been reviewed by Third partyAgency viz. “Ernst & Young Pvt. Ltd”

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Way Forward

► M-Governance –The royalty pass generated on the mobile shall be used bythe lease holder for the transportation of mineral.

► Hand Held Terminal : Use of HHT Terminals for Quarry Permit Holder /Lease Holder and Stockist with GPS Latitude / Longitude

► GIS based Mineral Administration – GIS based mapping of existing leaseswill be designed and geo-reference will be created for various layers such asroads, forest, village, sanctuary, revenue, gouchar, etc land and mineralbearing areas.

► Surveillance and central control room set up –The ultimate purpose ofsurveillance is to get visual information constantly, real time operationalinformation, and digital images to maintain security and intrusion detectionat the central monitored location.

► LIDAR (Light Detection and Ranging) based Mine Survey and MappingServices

► RFID for vehicle tracking – In order to curb the unauthorized transportationof minerals, an RFID based solution shall be deployed for tracking the vehiclemovements. 21

Thank You

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