M IKOGO : W EB C ONFERENCING S OFTWARE New Internet functionality available to SacProNet for one...
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Transcript of M IKOGO : W EB C ONFERENCING S OFTWARE New Internet functionality available to SacProNet for one...
MIKOGO:WEB CONFERENCING SOFTWARE
New Internet functionality available to SacProNet for one year
John L. Mohammed
External Vice President
Computer Committee
Sacramento Professional Network
September 18, 2012
WHAT IS WEB CONFERENCING?
It's a way for geographically separated people to interact over the web
Generally, one person at a time can let all the other participants see the application(s) running on their computer
Participants can also communicate via telephone conference, and chat windows
Useful for: Meetings Presentations Technical Support
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WHAT IS WEB CONFERENCING?
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MIKOGO FEATURES
Desktop Sharing ("presenter's" desktop is viewed by many other participants)
Multiple Meeting Participants (up to 25) Switch Presenter
Participants can take turns sharing their screens Remote keyboard and mouse control
One participant can control the computer of another whose desktop is being shared
HTML viewer participants do not have to download software using the HTML viewer reduces functionality
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MIKOGO FEATURES
Whiteboard Presenter can draw and type text on the shared
screen Presenter can allow other participants to draw
and type text on the shared screen Useful for:
highlighting areas of the document or application being viewed
having "chalkboard" discussions Whiteboard drawings can be saved to keep a
record of the discussion
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MIKOGO FEATURES
Chat Participants can type notes into a chat window
that are immediately shared with other users Notes can be shared with all participants, or
directed at a particular participant Participant Pointer
Participants can use their own mouse to "point" at things on the shared screen: when they click their mouse a large pointer appears where they clicked that is visible to all participants
Emoticons Participants can set an emoticon that appears
next to their name in the participant list6
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MIKOGO FEATURES
Session recording and playback Any participant can record the meeting for later
playback, using a free "session player" Audio conferencing
Participants can speak to each other via a free teleconference
Involves a long-distance call to a within-state number: for some users, such calls are not free
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USING MIKOGO - DOWNLOAD SOFTWARE
People can participate without downloading software, using the HTML Viewer
Such participants can't become presenters or controllers, or use chat
They CAN use the Participant Pointer and Whiteboard features
For full functionality, the meeting organizer and primary presenter should download the Mikogo software
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DOWNLOAD MIKOGO SOFTWARE
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www.mikogo.com
click Download
DOWNLOAD MIKOGO SOFTWARE
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follow instructions for your computer's operating system
STARTING MIKOGO
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o (On MS Windows) Mikogo puts an icon o in your system trayo the Quick Launch area of your Start menuo in the Programs folder of your Start menu
o Click on this icon to bring up the Mikogo Session starter
STARTING A SESSION
First, login using the SacProNet account
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SPECIFYING ACCOUNT INFORMATION
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Enter account name
Enter password:(available on our site)
Enter your name:(merely identifies you to
participants)
STARTING A SESSION
Next, click on the first icon to start a session
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STARTING A SESSION
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Mikogo generates a session Id, which you then email to all the participants
JOINING A SESSION Participants visit the "go.mikogo.com" site
and enter the session Id to join using the HTML Viewer
Participants with the Mikogo software can join by starting the software, then clicking on the "join session icon"
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JOINING A SESSION
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Enter session Id
Enter your name
Start/stop recording session
CONTROLLING FEATURES
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Control whether participant list is visibleControl whether white
board tools are visibleControl whether chat window is visibleSelect which application(s) should be sharedTransfer files to participants
Control whose screen is being shared
Pause recording session
Control who is controlling the shared screenSet your emoticon
WHITEBOARD
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Choose toolSelect colorSelect line widthSelect text toolSelect eraserSave whiteboard to fileAllow others to draw
CHAT
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Type Message hereClick Send
Messages appear here
Control recipient
APPLICATION SHARING
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Select which applications are
shared
Select which monitors are
shared
SENDING FILES
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CONSIDERATIONS
Audio: is the conference call a toll-free call for all participants?
Internet connection: do your participants have a sufficiently fast connection?
Screen size: different participants have different screen sizes Mikogo will automatically resize for each
participant but want to be sure that your screen isn't so
much larger than your followers that they can't see anything
Preparation: you can create and email the session id well ahead of the meeting
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WHY MIKOGO?
Mikogo is more stable and reliable than other web conferencing software we've tried
Mikogo has unique useful features (remote control, participant pointer, whiteboard) not found in other software
For presentations, Mikogo can be used without requiring that participants download any software
Mikogo is becoming a SacProNet sponsor, making their service available to us for free for one year.
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MISSING FEATURES Web Cam:
the Web Cam feature enables participants that have web cameras to see other's faces during meetings, making the meeting more like an in-person meeting
Computer microphone & speaker Mikogo requires a telephone conference for audio some other web conferencing software allow audio
to be carried over the internet using the computer's microphone and speaker
avoids telephone tolls, but unless people use earbuds or headsets there can be audio problems, such as echos
AnyMeeting.com has a free service that includes these two features, but not the Mikogo features, and it requires users to install Java
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ADDENDUM: NEW WEBSITE FUNCTIONALITY
Created a simple Module ("Mikogologin") that displays a page that facilitates using Mikogo
Appearance is different depending on the member's role: Ordinary members are helped to join sessions Executive Committee members are additionally
helped to start sessions using the SacProNet account
Additional page (and list within the page) enables management of recurring sessions
Also configured Mikogo to display SacProNet logo on controls, SacProNet banner in waiting room
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ACCESSING THE MIKOGOLOGIN PAGE
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Takes member to Mikogo Web
Conferencing pageTakes member to page
listing scheduled sessions
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Instructions for joining a Mikogo session by down-
loading software
Capability to join a Mikogo session from this
site
Instructions for joining the audio conference
Mikogo User Guides
Controls sport SacProNet logo
Collapsed fieldset contains listing of
scheduled sessions
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Member's real name from profile is
automatically entered
JOINING A SESSION DIRECTLY FROM OUR SITE
Expanding fieldset shows list of scheduled
sessionsClicking session ID inserts the number in the Session ID field
above
Clicking session title takes member to the
session description page
Clicking "Join Session" button joins the session
SESSION DESCRIPTION PAGE
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Documents organizer, date, time and purpose
of session
Can be inserted into Event Calendar with
repeats
ADDITIONAL INFO FOR EXECUTIVE COMMITTEE MEMBERS
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For Executive Committee members, the Mikogo Web Conferencing pageincludes information about how to start or schedule a session, and provides a hyperlink for creating session description pages.
WAITING ROOM SPORTS SACPRONET BANNER
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